REQUEST FOR QUOTATION

RFQ NUMBER: Due Date/Day: 03.06.2019 MON

BHARAT HEAVY ELECTRICALS LIMITED RKR0000079 Time : 13:00 HRS
Electronics Division Tender Box : Reception Area
PB No. 2606, Mysore Road Bangalore - 560026 RFQ DATE : Opening Venue:
22.05.2019 NEW ENGG. BLDG
INDIA
MMI:PU:RF:003

(address for communication) : (for all correspondence)

Purchase Executive : Rishav kumar
Phone : 080 25146194
Fax :
E-mail: rishav@bhel.in

1.Please drop your offer before due date & time in the tender box named "Monnday" kept at the reception of BHEL-ESD, Electronic city phase-1,
Bangalore.
2. Offers by e-mail are also accepted. Offers by email should contain separate files for PQC, techno-commercial and price bids. The offers by Email
shall be sent to "defnesdmm@bhel.in" specified in the RFQ with the subject RKR0000079_03.06.2019_Monday_Li-Ion_Particle Counter.
3. List of document enclosed along with RFQ:
a) RFQ-RKR0000079-Special Terms and Conditions
b) Pre-Qualification Criteria and Purchase Specification
c) Doc. Ref: CAPITAL-2017 (SCHEME)for general terms & conditions
d) RKR0000079 - Price bid format
Sl No. Description Qty Unit Delivery qty Delivery Date
KA9018209867 Particle Counter 23.08.2019
NO
1 * HSN/SAC : 9032 2 2
Test Certificate
Particle counter is required to maintain Clean room for
Li-Ion facility
Total Number of Items - 1
--------------------------------------------------------------- -----------------------------------------------------------------

1.
2.

TWO PART BID - SUBMIT TECHNICAL AND PRICE BID IN SEPARATE SEALED COVERS

NOTES: For and On behalf of BHEL.

1. This RFQ is governed by:
a) INSTRUCTIONS TO BIDDERS/SELLERS and GENERAL CONDITIONS OF CONTRACT FOR
PURCHASE available at http://edn.bhel.com (RFQ-PO Terms &
Rishav kumar
Conditions) Contrl Eqpment - ESD
b) Any other specific Terms and Conditions mentioned.
2. Bidders / Representatives who would like to be present during opening of offers are required to 1 OF 1
furnish authorization letter for the same.
* The HSN/SAC no mentioned against the line items in the RFQ are indicative only.
 RFQ No. RKR0000079 - SPECIAL TERMS AND CONDITIONS

THIS “SPECIAL CONDITIONS OF CONTRACT” WILL FORM AN INTEGRAL PART OF THE CONTRACT AS AND
WHEN THE RFQ CULMINATES INTO A PURCHASE ORDER / CONTRACT.

1. SEPARATE OFFER IN ENGLISH LANGUAGE ADDRESSED TO THE PURCHASE EXECUTIVE

SHALL BE MADE FOR THIS RFQ IN TWO PARTS. BID SHALL BE SUBMITTED AS PER
THE INSTRUCTION GIVEN IN DOC. REF. CAPITAL -2017(SCHEME)

NOTE:
a)PRE-QUALIFICATION CRITERIA ARE MANDATORY REQUIREMENTS AND WILL BE
CARRIED OUT BASED ON THE DETAILS FURNISHED BY THE VENDOR/FEEDBACK FROM
THEIR CUSTOMERS AND INSPECTION OF THE COMPANY/PRODUCTS,IF REQUIRED BY
BHEL AT ITS SOLE DISCRETION.
b)THE PRE-QUALIFICATION CRITERIA ARE MANDATORY REQUIREMENTS.

2. VENDOR HAS TO SEAL & SIGN EACH AND EVERY PAGE/DOCUMENT OF THE RFQ.
3. VENDOR IS ADVISED TO GO THROUGH THE GENERAL TERMS AND CONDITIONS,
DOCUMENT CAPITAL-2017 SCHEME ENCLOSED WITH THIS RFQ. VENDOR HAS TO
CONFORM TO ALL THE CLAUSES LISTED IN THE COMMERCIAL TERMS (ANNEXURE B
FOR INDIGENOUS VENDORS AND ANNEXURE A FOR FOREIGN VENDORS) OF CAPITAL-
2017 SCHEME. DEVIATIONS, IF ANY, TO BE HIGHLIGHTED AND BROUGHT OUT
CLEARLY IN THE TECHNO-COMMERCIAL BID.
4. EARNEST MONEY DEPOSIT (EMD) OF RS. 40,000.00 (RUPEES FORTY THOUSAND
ONLY) IS MANDATORY AND TO BE SUBMITTED ALONGWITH THE TECHNO-COMMERCIAL
BID. PLEASE REFER CLAUSE NO. 10 OF PAGE NO. 04 OF CAPITAL 2017
SCHEME.EMD SHALL BE SENT EITHER BY PAY ORDER /DEMAND DRAFT IN FAVOUR OF
M/S BHARAT HEAVY ELECTRICALS LTD, ELECTRONICS DIVISION, BANGALORE -
560026 . IN CASE OF FOREIGN BIDDER E-PAYMENT MAY ALSO BE MADE AS EMD ,
DETAILS SHALL BE OBTAINED FROM PURCHASE EXECUTIVE MR. RISHAV KUMAR / MS.
ANKITA REJA /AT EMAIL: rishav@bhel.in / ankitareja@bhel.in AND CONTACT
NO: +91-80-25146194 / 134. OFFERS WITHOUT VALID EMD WILL BE REJECTED

5. QUOTATIONS SHOULD BE SENT TO:

BHEL-ESD, PLOT NO. #98, ELECTRONIC CITY PHASE 1, HOSUR ROAD, BANGALORE-
560100.
6. WARRANTY: 18 MONTHS FROM THE DATE OF SUPPLY OR 12 MONTHS FROM THE DATE
OF SUCCESSFUL COMMISSIONING WHICHEVER IS EARLIER.
7. DELIVERY PERIOD SHALL BE 06 WEEKS FROM THE DATE OF PURCHASE ORDER.
8. ADVANCE PAYMENT: BIDS SEEKING ADVANCE PAYMENT SHALL BE LIABLE FOR
REJECTION.
9. PAYMENT TERMS AGAINST PROFORMA INVOICE ARE NOT ACCEPTABLE.
10. DELIVERY TERMS–FOB INTERNATIONAL SEAPORT(IF APPLICABLE ) MAY PLEASE BE
CONSIDERED AS CIF ICD BANGALORE.
11. TERMS MENTIONED IN THIS RFQ WILL BE TREATED AS FINAL IN CASE OF ANY
AMBIGUITY.
12. CONTRACT EXECUTION BANK GUARANTEE TO BE SUBMITTED (PLEASE REFER CLAUSE
18 ON PAGE NO. 7 OF CAPITAL 2017, IF TOTAL PO VALUE EXCEEDS 20 LAKHS.
13. INSTALLATION AND COMMISSIONING CHARGES SHOULD BE QUOTED AS 10% OF TOTAL
SUPPLY VALUE.
14. PLEASE QUOTE PRICE BID AS PER PRICE BID FORMAT ENCLOSED.
15. PLEASE SUBMIT UNPRICED BID (COPY OF PRICE BID AFTER HIDING PRICE) ALONG
WITH TECHNICAL BID.
16. OVERALL L1 SHALL BE CONSIDERED FOR EVALUATION OF BIDS AND ORDERING.
17. ANY DEVIATIONS FROM OR ADDITIONS TO THE "GENERAL CONDITIONS OF
CONTRACT" OR "SPECIAL TERMS AND CONDITIONS" REQUIRE BHEL'S EXPRESS
WRITTEN CONSENT. THE GENERAL TERMS OF BUSINESS OR SALE OF THE BIDDER
SHALL NOT APPLY TO THIS TENDER.
18. NON ACCEPTANCE / DEVIATIONS IF ANY TO THE TERMS AND CONDITIONS OF THE
RFQ SHALL BE CLEARLY AND EXPLICITLY MENTIONED IN THE OFFER, OTHERWISE IT
WILL BE TREATED THAT ALL THE TERMS AND CONDITIONS OF THE RFQ ARE
ACCEPTED BY THE BIDDER IN TOTAL.

19. ARBITRATION & CONCILIATION CLAUSE:

THE PARTIES SHALL ATTEMPT TO SETTLE ANY DISPUTES OR DIFFERENCE
ARISING OUT OF THE FORMATION, BREACH, TERMINATION, VALIDITY OR
EXECUTION OF THE CONTRACT; OR, THE RESPECTIVE RIGHTS AND
LIABILITIES OF THE PARTIES; OR, IN RELATION TO INTERPRETATION OF
ANY PROVISION OF THE CONTRACT; OR, IN ANY MANNER TOUCHING UPON THE
CONTRACT, OR IN CONNECTION WITH THIS CONTRACT THROUGH FRIENDLY
DISCUSSIONS. IN CASE NO AMICABLE SETTLEMENT CAN BE REACHED BETWEEN
THE PARTIES THROUGH SUCH DISCUSSIONS, IN RESPECT OF ANY DISPUTE;
THEN, EITHER PARTY MAY, BY A NOTICE IN WRITING TO THE OTHER PARTY
REFER SUCH DISPUTE OR DIFFERENCE TO THE SOLE ARBITRATION OF AN
ARBITRATOR APPOINTED BY HEAD OF THE BHEL –EDN. SUCH SOLE
ARBITRATOR APPOINTED, SHALL CONDUCT THE ARBITRATION IN ENGLISH
LANGUAGE.
THE ARBITRATOR SHALL PASS A REASONED AWARD AND THE AWARD OF THE
ARBITRATION SHALL BE FINAL AND BINDING UPON THE PARTIES.
SUBJECT AS AFORESAID, THE PROVISIONS OF ARBITRATION AND
CONCILIATION ACT 1996 (INDIA) OR STATUTORY MODIFICATIONS OR RE-
ENACTMENTS THEREOF AND THE RULES MADE THEREUNDER AND FOR THE TIME
BEING IN FORCE SHALL APPLY TO THE ARBITRATION PROCEEDINGS UNDER
THIS CLAUSE. THE SEAT OF ARBITRATION SHALL BE BANGALORE.
THE COST OF ARBITRATION SHALL BE BORNE AS DECIDED BY THE
ARBITRATOR UPON HIM ENTERING THE REFERENCE.
SUBJECT TO THE ARBITRATION CLAUSE AS ABOVE, THE COURTS AT
BANGALORE ALONE SHALL HAVE EXCLUSIVE JURISDICTION OVER ANY MATTER
ARISING OUT OF OR IN CONNECTION WITH THIS CONTRACT.
NOTWITHSTANDING THE EXISTENCE OR ANY DISPUTE OR DIFFERENCES AND/OR
REFERENCE FOR THE ARBITRATION, THE PARTIES SHALL PROCEED WITH AND
CONTINUE WITHOUT HINDRANCE THE PERFORMANCE OF ITS OBLIGATIONS
UNDER THIS CONTRACT WITH DUE DILIGENCE AND EFFICIENCY IN A
PROFESSIONAL MANNER EXCEPT WHERE THE CONTRACT HAS BEEN TERMINATED
BY EITHER PARTY IN TERMS OF THIS CONTRACT.
\

W PURCHASE SPECIFICATION FOR

AIRBORNE PARTICLE COUNTER
PS-253-
o51

REV.00

EQUIPMENT: AIRBORNE PARTICLE COUNTER

REVISION HISTORY SHEET

REV DATE NATURE OF CHANGE REASON PREPARED APPROVED

NO BY BY
00 New lssue Venugopal Reddy LN Satapathy

COPY RIGHT AND CONFIDENTIAL

The information on this document is the property of Bharat Heavy Electrical Limited.
It must not be used directly or indirectly in anyway detrimental to the interest to the
company.
 d Tqg qnl

PURCHASE SPdCIFICATION FOR PS-263-

AIRBORNE PARTICLE COUNTER 051

REV. OO

PRE-QUALIFICATION CRITERIA FOR AIRBORN E PARTICLE COU NTE R

. The vendor shall be an original equipment manufacturer (OEM) or a
representative or a dealer of OEM.
. If the vendor is a foreign OEM, the foreign OEM shall have authorized dealers
/ Representatives in India for installation, commissioning and after sales
service.
. If the offer is from an authorized dealer / representative, he should furnish the
authorization letter from the OEM, along with the offer.
. /
If the offer is from the authorized dealer representative, should give the
confirmation that after sales service support shall be provided by the
OEM/dea ler/representative.
. /
An authorized representative dealer in India, cannot quote for the same
equipment from more than one OEM.
. If required by BHEL, the vendor shall arrange for a demonstration of the similar
equipment operating in India.
. Offer shall be for a new equipment and not for any refurbished/used
equipment.
. The Vendor shall be in a position to undertake AMC or provide service support
for the equipment supplied, after the expiry of the warranty / guarantee period
either directly or through an authorized service representative, Conflrmation to
this effect to be enclosed
o Vendor shall provide calibration certificate valid for one year along with the
instrument.
. Above conditions are not met, offer is liable for rejection

COPY RIGHT AND CONFIDENTIAL

The information on this document is the property of Bharat Heavy Electrical Limited.
It must not be used directly or indirectly in anytvay detrimental to the interest to the
company.
 PURCHASE SPECIFICATION FOR PS-263-
o51
AIRBORNE PARTICLE COUNTER
REV. 00

SCOPE
commissioning
This document establishes the specifications for the design, supply and
ofPafticle counter as per details below. It includes the hardware speciflcations &
The equipment
requirements, deliverables, documents and other general conditions.
Systems
shall be commissioned at 1st floor of Old Production Block, BHEl-Electronics
Division, Electronic City, Bangalore.
Application: Particle counters are used to determine the air quality by counting and

sizing the number of particles in the air. This information is useful

in maintaining the

clean-room conditions in the lab'

Technical SPecifi cation

SL DESCRIPTION TECHNICAL SPECIFICATION Supplier's

No
confirmation
(Yes/No)

1. Size range 0,3 to 10pm or bigger

2. Particle channel sizes 0t3,0.5,],.0,3.0,5'0,10

a Size resolution < 15olo @ 0.5 Pm,

4. Counting efficiencY 50o/o at 0.3 um; 100o/o for particles >0'45 pm

5. Concentration limit Limit B2O,0OO particles/ft3 (29,000,000/m3) @

10o/o coincidence loss

6. Light Source Long life laser diode

7. Zero Count <1 count per 5 minutes (per ISO 21501-4 and JIS
89921)

B. Flow Rate 1.0 CFM (28.3 L/min) +5Vo accuracy

9. Flow Rate Control Electronic, automatic closed looP

10 Sample Tube Extension Up to 39.4 ft (12 m)

11 Sampling Modes Manual, automatic, beep; cumulative/differential;
count or concentration

COPY RIGHT AND CONFIDENTIAL

Limited.
The information on this document is the property of Bharat Heavy Electrical
It must not be used directly or indirectly in unywuy detrimental to the interest to the
company.
 PURCHASE SPECIFICATION FOR PS-263-
AIRBORNE PARTICLE COUNTER o51

REY. OO

12 Sampling Time 1 second to 99 hours

1J Sampling Frequency I to 9999 cycles or contlnuous
T4 Exhaust Internally HEPA fi ltered
15 Vacuum Source Internal pump
16 Communication mode IYodbus@ TCP over Ethernet or USB

17 Audible Alarm Built-in; >85 dB at 1 meter (adjustable)

18 Status Indicators Low battery, flow, laser

19 Alarm Output Dry contacts, closed when alarm ls engaged

20 Alarm Limits Should be Programmable for all particle channels

2r Languages English

72 Software To connect the equipment with PC for control &

data transfer

Data Storage 2000 or more sample records including:

date, time, six total padicle size channels, flow
status, and instrument status
24 Security 2-level password protection to lock out usage
25 Operating Range 35" to 95"F (2" to 35'C), 20olo to 950/o RH
noncondensing

26 Storage range 32" to t22'F (0'to 50"C),

up to 98o/o RH noncondensing
1-7 Printer Built-in thermal printer required
28 Power supply 230 V AC single phase Power supPlY

29 Battery Removable/rechargeable Li-Ion batteries (2 battery

slots) required
30 Battery Life Should be >10 hours of continuous operation

31 Warranty 1 year from the date of commissioning or 18

months from the date of supply, whichever is
earlier
32 Accessories Printed Quick Start guide, operating manual on
CD, power supply, battery, barbed inlet, isokinetic

COPY RIGHT AND CONFIDENTIAL

The information on thls document is the property of Bharat Heavy Electrical Limited.
It must not be used directly or indirectly in anpvay detrimental to the interest to the
company.
 ' dqqd a, \

PURCHASE SPECIFICATION FOR PS-263-

AIRBORNE PARTICLE COUNTER 051

Rr,v.00

probe, tubing, purge filter, printer paper, USB

cable and software with license, carrying case.

Optional accessories Electronic filter scanning probe, basic filter

scanning probe, TSI velocity probes, Temp/RH
probe, additional battery, dual pott external
battery charger.

Instaltation & Commissioning/ Training:

Vendor has to do installation of particle counter at BHEL-ESD, Electronic City Phase 1,
Bangalore -560100. Vendor shall depute requisite manpower at BHEL premises to

complete the installation of meter.

After completion of installation, the vendor shall demonstrate the performance of
equipment to BHEL's satisfaction as per the specifications.
Vendor shall arrange to train BHEL's personnel in operation of the Particle counter
for required number of days at BHEL's premises at vendor's cost.
General
a. The Vendor shall enclose a point to point compliance / deviation
matrix with respect to each of the specifications as mentioned
above along with the offer without which the offer will not be
1
considered.

b. Vendor to ensure suitable packing of the equipment.

c. Vendor shall provide general arrangement drawing of the equipment along

with the offer.

COPY RIGHT AND CONFIDENTIAL

The information on this document is the property of Bharat Heavy Electrical Limited.
It must not be used directly or indirectly in anyway detrimental to the interest to the
company.
 Price bid - RKR0000079
Quantity Unit Price Total Price
Sl. No. Description Currency Remarks

1 KA9018209867 Particle Counter 2 NO

2 Installation and Commissioning of Particle Counter 2 NO

3 GST for KA9018209875 Supply of Particle Counter 2 NO

4 GST for Installation and Commissioning of Particle Counter 2 NO

A Total cost including equipment, I&C, and applicable taxes (in figures)

Total cost including equipment, I&C, and applicable taxes (in words)
 CAPITAL-2017(Scheme)
Page 1 of 30

Bharat Heavy Electricals Ltd.,

(A Government of India undertaking)
Electronics Division
PB No.2606, Mysore Road, Bangalore-560026, India
General Terms & Conditions for Supply of CAPITAL ITEMS
(Imported & Indigenous)
Doc Ref: CAPITAL-2017 (scheme)

I. Enquiry / Request For Quotation (RFQ):

(a) Any Purchase Order resulting from this enquiry shall be governed by these general terms and
conditions listed below and special terms and conditions, if any, along with this enquiry
of Bharat Heavy Electricals Limited, Electronics Division, Bangalore-560026 (hereinafter
referred to as BHEL EDN).

(b) Any of the terms and conditions not acceptable to vendor, shall be explicitly mentioned in the
quotation. Otherwise, it will be treated as that all terms and conditions of this enquiry are
acceptable.

(c) If counter terms and conditions are offered by vendor, BHEL EDN shall not be governed by
such terms and conditions, unless it is agreed and incorporated in the Purchase Order of BHEL
EDN.

(d) Any deviation to the terms and conditions not mentioned in the quotation by vendor in response
to this enquiry will not be considered, if put forth subsequently or after issue of order, unless
clarification is sought for by BHEL EDN and agreed upon in the Purchase Order of BHEL EDN.

(e) BHEL EDN reserves the right to adopt Reverse Auction for the enquiry sent, at its discretion.

(f) BHEL EDN shall be at liberty to cancel the tender at any time, before ordering, without assigning
any reason.

(g) Any specific terms and conditions to be complied will be mentioned in RFQ.

II. General Terms and conditions:

1. TWO PARTS BID: Quotation shall be submitted in two parts bid i.e.

(a) Techno-commercial i.e., Un-priced Bid (in one sealed envelope):

Techno-commercial bid shall be submitted with complete description of the equipment,
specification compliances to the enquired specification and all the commercial terms &
conditions indicated in the COMMERCIAL TERMS (ANNEXURE-A / ANNEXURE-B). Any
other enclosure, which the vendor wishes to submit like product catalogue, technical literature
etc., may also be submitted in a sealed envelope super scribed clearly as “TECHNO-
COMMERCIAL BID” with RFQ No. and DUE DATE. An un-priced copy of price bid (without
price) shall also be enclosed with the techno-commercial bid for evaluation of commercial
terms. The vendor shall not give the price in the technical bid. EMD Payment if applicable as
mentioned in RFQ shall be enclosed along with the Techno-commercial Bid.
 CAPITAL-2017(Scheme)
Page 2 of 30

Confirmation to BHEL specifications shall be indicated by the vendor in the respective columns
provided in the purchase specification wherever applicable. Deviations to the specification /
item description, if any shall be brought out clearly indicating “DEVIATION TO BHEL
SPECIFICATION” without fail as a part of technical offer.

Compliance to Pre-qualification criteria (if applicable) shall also be enclosed with the Techno-
commercial bid.

Manufacturer’s name, their trade mark and brand, part number, alternate material to the one
asked in enquiry, if any, should be mentioned in quotation and illustrative leaflets giving
technical particulars etc. are to be attached to facilitate consideration and technical evaluation of
the quotation.

BHEL EDN material code number (as in enquiry) shall be indicated for each item quoted.

(b) Price Bid (in one sealed envelope):

Price bid should contain basic unit prices, discount if any, applicable taxes & duties, packing &
forwarding charges (if applicable), Freight & insurances (if applicable) FOB charge (if
applicable) etc., in a sealed envelope super scribed clearly as “PRICE BID” with RFQ No. and
DUE DATE. Installation, commissioning, start-up and training charges (if any) shall also be
indicated in the price bid.

It is preferred to indicate the rates in both figures and words. In such case, if there is difference /
discrepancy between the rates in figures and words, the least of the two rates will be
considered.

(c) Tender Offer (above two envelopes inside another sealed envelope):

Both these sealed envelopes [(a) Techno-commercial i.e., un-priced Bid and (b) Price Bids]
shall be kept in a single sealed envelope and super scribed clearly with RFQ No. and DUE
DATE.

2. The above sealed envelope (Tender) shall reach our office on or before the due date by 13:00
hrs. Quotations are to be dropped in the tender box marked for the OPENING ON respective
days i.e., MONDAY (BOX NO.4)/ WEDNESDAY (BOX NO.6)/ FRIDAY (BOX NO.8) kept at
BHEL-EDN’s Reception area of our works with caption “CE, SC & PV, DEFENCE”.
Quotations also can be dispatched by Couriers / Registered post / FAX / e-mail to the
Purchase Executive indicated in the RFQ at the risk of vendor / bidder.

Quotation through courier / register post / fax / email when addressed to the specific fax number
and email address given in the enquiry, to be sent well in advance to enable BHEL EDN
purchase personnel to drop in the tender box before the scheduled opening date and time.
Vendor is fully responsible for lack of secrecy on information of such quotations. Vendor
shall confirm with the concerned purchase executive after sending the offer regarding such
delivery mode to ensure participation. BHEL EDN is not responsible for any delay in receipt of
quotation sent by vendor through post/fax/email.

Late Tenders i.e., Tenders received after due date and time will be rejected.
 CAPITAL-2017(Scheme)
Page 3 of 30

3. The rate quoted against each item shall be in units stated in the enquiry. Where quotation is in
terms of unit other than that in enquiry, relationship between the two units must be furnished in
the quotation.

4. As far as possible, the quotations shall be free from corrections / overwriting. Corrections /
overwriting, if any should be signed by authorized person with the company seal. Any
typographical errors, totaling mistakes, currency mistakes, multiplication mistakes, summary
mistakes observed in your priced bids, BHEL may consider whichever is beneficial to BHEL for
evaluation. Vendor shall doubly ensure that the quote is correct and complete. The corrections /
overwriting if any shall be signed with the seal.

5. Quotations are to be duly signed. Unsigned bids/offers are liable for rejection.

6. Tenders will be opened at 13:30 hrs. and the venue is NEB, 2nd floor, MM conference hall. All
the tenderers or their authorized representatives (with authorization letter from their principals)
may witness opening of techno-commercial bid on the due date.

7. After evaluation of techno-commercial bids, price bids of only those which are technically &
commercially accepted, will be opened on a subsequent date, which will be intimated to the
concerned in advance for witnessing of price bid opening.

8. The quantity in each item to be purchased may vary from quantity enquired according to the
actual requirement at the time of placing the purchase order. Quantity discount, if any, should
be mentioned in the quotation.

9. Bidders should mention GSTIN number of the place of supply and HSN (Harmonised
system of nomenclature) / SAC (Services accounting code) number in the offer. In case
both supply and service are involved, GSTN number of place of supply for services shall
also be mention separately in the offer. Bidders should indicate clearly taxes
(SGST/CGST/IGST/UGST) as applicable. In the absence of clarity of these, any claim at a
later date will not be entertained. Any changes in Taxes and duties after award of the
contract will not be considered except such are those, which are imposed by Govt.,
notification within the contractual delivery after placement of PO.

10. EARNEST MONEY DEPOSIT (EMD): Please refer page no 4 for details .
.
 CAPITAL-2017(Scheme)
Page 4 of 30

11. DUN &BRADSTREET REPORT (for Foreign purchase):

In case of foreign vendors, BHEL reserves the right to verify the Dun & Bradstreet report during
techno-commercial scrutiny. Please mention your DUNS Number in the techno-commercial bid.
12.
 CAPITAL-2017(Scheme)
Page 5 of 30

13. VALUE FOR ERECTION & COMMISSIONING AT BHEL:

Erection & Commissioning (E&C) value will include services to be rendered at BHEL like
erection, commissioning, job proving, performance tests, and training to operators etc.

The estimated percentage of E&C value shall be 10% or as specified in the RFQ.

E&C value should be quoted separately by bidders. Only in case where quoted value is
less than the value (in %) specified in the NIT or separate E&C values are not mentioned in the
offer, value for E&C portion shall be deemed to be considered as the value indicated in NIT &
accordingly supply value will be adjusted from that quoted value and balance will be released
as E&C payment as per clause15.

13 (A)TOTAL COST TO BHEL:

The bidders shall quote charges for „Supply‟ and „Erection & Commissioning‟ separately.
Purchase order will be placed on the lowest quotation (L1) only among the technically &
commercially accepted quotations. Lowest quotation (L1) is determined on the basis of the total
cost to BHEL.
The evaluation of tender shall be on the basis of total cost to BHEL including supply and
Erection and Commissioning. For evaluation Exchange rate (TT selling rate of SBI) ruling on the
date of Tender opening (Techno-commercial / un-priced Bid) will be considered for converting
foreign currency to Indian currency. Loading factors for deviations to BHEL commercial terms &
conditions will be considered.

14. FIRM PRICE: Rates quoted should be firm from the date of P.O., to the completion of supply
and no enhancement in the rates and changes in the techno-commercial terms will be allowed
once the quotation is accepted and order is placed.

If Erection & Commissioning is in vendor’s scope, then the price shall remain FIRM till
commissioning & handing over of the complete system.

15. TERMS OF PAYMENT:

(a) FOR FOREIGN PURCHASE:

Payment will be made against “SIGHT DRAFT” on presentation of documents to our bankers.
Subject to loading factors as per Clause 31 (Ai), BHEL may agree for the payment through LC
at its discretion. For LC payment bank charges within India will be borne by BHEL and outside
India will be to vendor’s account.

The payment terms are as follows:

(h) 80% against sight draft against complete dispatch documents i.e. AWB / BOL, Invoice, Packing
list, Warranty Certificate, Nil shortage certificate, Certificate of country of origin etc. Balance 20% of
supply value plus 100% of E&C value will be paid against E&C certificate issued by BHEL and
submission of Performance bank guarantee (PBG) valid for 30 days beyond the warranty period by
supplier from any of the Consortium Banks of BHEL for 10% of total PO Value in the prescribed
format. The PBG confirmation charges shall be borne by vendor. For PBG , please refer clause 19
of page 8.
 CAPITAL-2017(Scheme)
Page 6 of 30

Note: If PBG could not be submitted, vendors can also accept for the final 10% payment,
payable after the warranty period + 3 months of claim period against supplementary invoice
subject to the completion of commissioning (if applicable).

If payment terms as mentioned by BHEL are not agreed by bidder, such bidder have to
submit Bank Guarantee at the time of payment / opening of LC in the prescribed Format of
the amount, exceeding 80% of the PO value, valid till issue of E&C Certificate for the
equipment.

Payment through L/C:

Where the payments are through L/C (L/C opening charges are to be loaded), payment of
Supply value shall be 80% on dispatch and 20% on issue of E&C Certificate. Payment of
E&C value shall be made against E&C certificate issued by BHEL. E&C certificate shall be
issued on satisfactory completion of erection, commissioning, job proving, performance
tests, and training to operators etc. as envisaged in PO. The L/C shall be opened by BHEL
as per following:

(i) Within 30 Days of receipt of acceptable CEBG, an irrevocable unconfirmed L/C will be
opened for 30% of the payment towards supply, due on shipment i.e. 24% of the Supply
value of PO (30% of 80%).
Not earlier than 60 days before the shipment date, the value of this irrevocable unconfirmed
L/C would be enhanced from 24 % to 80% of the Supply value of PO.
The above L/C can be negotiated after the Shipment against submission of B/L or AWB and
such other documents as mentioned in the PO. The above L/C will be valid for a period
extending 21 days beyond the shipment date for negotiation of documents.

(ii) 15 days prior to the scheduled & confirmed arrival of the technicians of supplier with their
names, an irrevocable unconfirmed L/C will be opened for a value equal to 20% of the
Supply value of PO plus 100% of the E&C value of PO. The validity of L/C would be
sufficient to cover the period required for the completion of E&C plus 21 days as negotiation
period.
This L/C can be negotiated after: (a) Completion of E&C of the equipment in BHEL and
against E&C certificate issued by BHEL and (b) Submission of Performance Bank
Guarantee (PBG) by Supplier in the prescribed Format valid for 30 days beyond the
warranty period, from one of the Consortium Banks of BHEL or from a reputed Bank and
confirmed by Consortium Bank of BHEL for 10% of total PO Value. The PBG confirmation
charges shall be borne by vendor.
Under all circumstances, CEBG will be kept valid till the PBG becomes operational.

(b) FOR INDIGENOUS PURCHASE:

( i) 80% basic payment plus 100% taxes ,duties and freight charges with 45 days credit from the
date of receipt of material at BHEL. Balance 20% of Supply value plus 100% of the E&C portion of
PO value will be paid against E&C certificate issued by BHEL and submission of Performance Bank
Guarantee (PBG) valid for 30 days beyond the warranty period by Supplier from any of the
Consortium Banks of BHEL for 10% of total PO Value in the prescribed Format. The PBG
confirmation charges shall be borne by vendor. For PBG, please refer clause 19 of page 8.
 CAPITAL-2017(Scheme)
Page 7 of 30

Note: If PBG could not be submitted, vendors can also accept for the final 10% payment,
payable after the warranty period + 3 months of claim period against supplementary invoice
subject to the completion of commissioning (if applicable). In such cases loading for PBG is
not applicable.
If payment terms as mentioned by BHEL are not agreed by bidder, such bidder have to
submit Bank Guarantee at the time of payment in the prescribed Format of the amount,
exceeding 80% of the PO value, valid till issue of E&C Certificate for the equipment.

16. ADVANCE PAYMENT: Quotations with “Advance payment” shall be liable for rejection.

17. PENALTY: Failure to supply/completion of E&C within the delivery time as per purchase order
will make the vendor liable to an unconditional penalty .Please refer page 12 ,point B for
details on penalty applicable .

If pre-shipment inspection is involved, date of issue of pre-shipment call by the vendor along
with test certificates / test reports / certificate of conformance / calibration reports as proof of
completion will be treated as date of dispatch for the purpose of penalty calculation. In the
absence of reports stated above, actual date of inspection will be considered as date of
dispatch for penalty calculation.

Date of receipt / Date of dispatch / Date of LR / Date of Airway bill / Date of pre-shipment
inspection call with relevant documents as stated above, whichever is applicable as mentioned
in PO shall be considered for determination of actual delivery date for the purpose of penalty
calculation. BHEL is not liable for delayed OA for opening LC or corrections/amendment to LC
asked after opening of LC.

18. Contract Execution Bank Guarantee (CEBG):

CEBG shall be required for all POs where value (Supply + E&C) of each P.O. is more than Rs.
20 lakhs. CEBG should be submitted as per the format in Annexure-C.

The successful vendor shall have to furnish a Contract Execution Bank Guarantee (CEBG) for
10% of the Total PO value in the prescribed format within 30 days from the date of P.O. but
before L/C opening. CEBG shall be from one of the Consortium Banks of BHEL or from a
reputed Bank and confirmed by any Consortium Bank of BHEL. All bank charges on account of
issuance and confirmation of CEBG whether incurred in India or outside India will have to be
borne by the vendor.

CEBG shall be kept valid until 30 days after the date of E&C Certificate, which will be issued on
completion of Erection & Commissioning of equipment which includes erection, commissioning,
job proving, performance tests, and training to operators etc. as prescribed in PO.

If the supplier fails to submit the CEBG even within 60 days from the date of PO, BHEL
reserves the right to cancel PO & forfeit the EMD given by the supplier. In addition, in such
case, action will be initiated in line with extant guidelines for Suspension of Business dealings
with Suppliers.
 CAPITAL-2017(Scheme)
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19. PBG: Performance Bank Guarantee (PBG) (If applicable): The vendor shall submit a PBG
worth 10% of basic equipment value in the form and substance acceptable to BHEL from any
of the Banks indicated in ANNEXURE-E. Such PBG shall be as per the format provided at
ANNEXURE - D and drawn on a non-judicial stamp paper of appropriate value as applicable
in the state (Karnataka, U.P., Bihar etc.) in which PBG is executed .

PBG shall be valid for 30 days beyond the warranty period of 12 months from the date of
commissioning or 18 months from the date of dispatch whichever is earlier or as mentioned in
the RFQ. The PBG shall also have 3 months claim period from the date of expiry of such
validity of bank guarantee .The PBG confirmation charges shall be borne by vendor.

The Bank Guarantee shall be submitted directly to the concerned Purchase Executive by
the issuing Bank with their forwarding letter. BHEL will verify independently with the bank to
establish the authenticity.

20. WARRANTY: Goods dispatched shall have warranty period of 18 months from the date of
dispatch or 12 months from the date of commissioning whichever is earlier or as mentioned in
the RFQ.

21. TERMS OF DELIVERY:

(a) FOR IMPORTED PURCHASE:

Price offered shall be for goods packed and delivered F.C.A (named international Airport) ,FOB
International sea port including packing, forwarding, Handling, Ancillary charges like processing
of Sight Draft, Letter of credit (L/C) if applicable, negotiation of bank documents, Export
declaration, Certificate of origin etc.
Packing shall be Road / Rail / Air / Sea worthy, best suitable for transshipment and to take care
of transit damages. If containerized, no. of containers & size of container shall be mentioned.
Packing weight (gross &nett) Packing dimensions shall be given prior to shipment to ascertain
whether the consignment can be carried on standard cargo in contract or as ODC.
Wooden packing material for all the foreign consignments should be treated as per ISPM-15 &
Fumigation / Phytosanitary certificate to be submitted to the freight forwarders/ BHEL along with
the invoice, AWB, packing list etc.
Vendors shall indicate the name of International Airport/ Seaport. The consignment shall be
handed over to BHEL approved freight forwarded as mentioned in PO.
Note: Name of International Airport has to be selected from any one of the airports indicated in
the table provided in ANNEXURE –F.

(b) FOR INDIGENOUS PURCHASE:

Equipment shall be delivered on Ex-EDN/ Ex-ESD BHEL, Bangalore basis, inclusive of freight,
packing, insurance & forwarding charges.
Packing shall be Road / Rail / Air / Sea worthy, best suitable for transshipment and to take care
of transit damages.
Smaller consignments can be dispatched through Courier services/ RPP with the prior approval
of the purchasing Executive.
 CAPITAL-2017(Scheme)
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22. DELIVERY REQUIREMENT: The bidders should quote their earliest schedule for Supply and
E&C against the schedule indicated in the RFQ. BHEL, however, reserves the right to accept an
offer not meeting the RFQ schedule.
In the quotation, earliest firm delivery (number of days or weeks) by which material will be
dispatched from the date of Purchase order must be indicated. It is recommended to avoid
Quotations with delivery term such as `ex-stock‟, `subject to prior sale‟, or `delivery at the
earliest‟. Date of BHEL PO is the reference for all purposes.

23. VALIDITY: Quotation should remain valid for a period of 90 days from the date of technical bid
opening. Offer with Non-conformance is liable for rejection.

24. POST-ORDER REQUISITES:

(a) Vendor shall give an Order Acknowledgement indicating the delivery date and
acceptance of PO terms and conditions within one week of receipt of PO.
(b) Pre-shipment inspection at vendor’s works, if required, will be carried out by BHEL.
Required assistance will have to be provided by the vendor at the time of pre-
shipment inspection.
(c) Test certificates, Calibration certificates and warranty certificates as stipulated at the
time of ordering shall be furnished along with inspection call letter.
(d) Items shall be dispatched by Air/Road/Rail/Sea worthy packing. Any damage and
later rejection, due to poor / improper packing shall be to vendor’s account.
(e) Any damage/rejection should be made good or replaced immediately without any
extra cost to BHEL such as freight, duties, taxes etc. The liability is restricted to the
value of the order.
(f) Wherever commissioning is involved, it shall be carried out by the vendor’s qualified
engineers. Scope of work includes installation, commissioning and start-up trials till
satisfactory performance level is reached as certified by BHEL.
(g) BHEL will not be responsible for any loss, damage or injuries to vendor’s personnel
sustained during installation / commissioning / start-up trials. Vendor shall ensure
compliance with all statutory requisites as laid down by local bodies, state & Central
Government. Vendor shall indemnify BHEL for all damages/ losses to various
personnel during their presence in BHEL‟s premises for whatever purpose. The
following shall be ensured by the vendor:

a) Vendor/contractor shall ensure that the vendor/contractor’s workmen always

follow safe work procedure during erecting/ commissioning activities.

b) Vendor/contractor shall ensure that the vendor/contractor’s workmen wear

safety PPEs (shoes, helmets, safety belt etc.) while on erecting/ commissioning
work and similar works.

c) Vendor/contractor shall ensure adequate supervision of the activity by his/her

supervisor/engineer during the erecting/ commissioning activities.

d) Vendor/contractor shall ensure that vendor/contractor’s workmen meet legal

requirement such as ESI/Workmen Compensation Act/Accident/medical insurance
etc.
 CAPITAL-2017(Scheme)
Page 10 of 30

e) Vendor/contractor shall take work permit before commencement of the non-

routine works of this nature.

f) Undertaking that vendor/contractor will adhere to necessary legal/safety

requirements and BHEL shall be kept indemnified against any untoward events
taking place during the course of work.

(h) Suitable markings & damage control indicating devices shall be provided where applicable.

25. Equipment shall comply with the standard requirements of ISO 14001 & OHSAS 18001.

26. RISK PURCHASE: The purchaser at his discretion may also make purchase of the materials
NOT supplied in time at the RISK & COST of the supplier. In this event, it will be obligatory on
the part of the supplier who fails to supply the goods in time to make good to BHEL any loss
due to such risk purchase

27. GENERAL TERMS AND CONDTITIONS GOVERNING REVERSE AUCTION (RA):

(a) Against this enquiry for the subject item/system with detailed scope of supply as per enquiry
specifications, BHEL may resort to “REVERSE AUCTION PROCEDURE” i.e., ON LINE
BIDDING ON INTERNET. • For the proposed RA, technically and commercially acceptable
bidders only shall be eligible to participate.

(b) In case of RA, BHEL will engage the services of a service provider for conduct of the RA
who will provide all necessary training and assistance to the bidders before commencement
of on line bidding on internet.

(c) Business rules governing the RA will be communicated to the bidders through service
provider for compliance.

(d) Vendors have to fax the Compliance form in the prescribed format (provided by Service
provider) before start of RA. Without the compliance, the vendor will not be eligible to
participate in the event.

(e) BHEL will provide a sample calculation sheet (in EXCEL format) which would help the
bidders to arrive at “Net Cash outflow to BHEL” considering various price / cost elements
like Packing & forwarding charges, GST for supply, GST for services, Freight charges,
Insurance, and loading factors (for non-compliance to BHEL standard Commercial terms &
conditions) etc. for each of the bidders to enable them to arrive at “Net Cash outflow to
BHEL ( Total Cost to BHEL)” which is the amount the bidder would be bidding during the
RA.

(f) RA will be conducted on scheduled date & time and at the end of event, the lowest bidder
value will be known on the network.

(g) The lowest bidder has to email the duly signed “Price Break-up” in prescribed format as
provided on case-to-case basis to BHEL through Service provider within 24 hours of Auction
without fail.

(h) Any variation between the on-line bid value and the signed document will be considered as
sabotaging the tender process and will invite disqualification of vendor to conduct further
business with BHEL, as per the prevailing procedure.
 CAPITAL-2017(Scheme)
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28. REGRET LETTER: In case any vendor is unable to quote, vendor shall send a regret letter
without fail. In case of non-receipt of quotations or regret letters for three consecutive enquiries,
such vendor is liable to be removed from our vendor list.

29. Any dispute arising out of this, shall be referred to the sole arbitration of Head of Dept. Materials
Management of group concerned, BHEL EDN or any other officer nominated by him and his
award shall be final and binding on the parties. The venue of the arbitration in all cases shall be
Bangalore.

30. Any legal suit in respect of this enquiry lies in the court of Jurisdiction of Bangalore (India) only.

31. LOADING FACTORS:

Loading factors as detailed below will be added to the quoted price (basic) to evaluate the
lowest quote for non compliance of BHEL standard commercial terms.

A: Bank Guarantee and Loading against non-acceptance of BHEL’s Payment Terms:

If payments terms as mentioned by BHEL are not agreed by bidder, such bidder have to submit
Bank Guarantee at the time of payment / opening of LC in the prescribed Format of the amount,
exceeding 80% of the PO value, valid till issue of E&C Certificate for the equipment. However,
in no case, payment against dispatch shall exceed 90% of the PO Value.

Additionally, for any deviation sought including as mentioned above, in Payment Terms by
bidder w.r.t. tender conditions, following loading shall be followed:

(a) On account of payment through LC, if insisted by bidder, Bank charges shall also be
loaded for the deviation in (i) opening of LC by BHEL and (ii) period and amount of
LC w.r.t. NIT norms, as per the prevailing bank rates.

(i). For non compliance of standard Terms of payment (For Foreign Purchase Orders)

Sl. BHEL standard term If you quote Loading factor in % for non-
No. compliance
1 80% against “SIGHT DRAFT” Payment through
with 45 days credit+ 20% of Letter of Credit (LC)
supply value and 100% of E&C at sight with bank 4.5% of basic material cost
portion after commissioning and
charges to
submission of performance bank
guarantee. respective accounts
Payment through
Letter of Credit (LC)
with usance credit of 2.5% of basic material cost
DO
45 days, with bank
charges to
respective accounts
Sight draft with
DO credit period less 1% of basic material cost
than 45 days.
 CAPITAL-2017(Scheme)
Page 12 of 30

Note:-
In case of Ex-works delivery, freight charges and transit insurance will be calculated and
will be added in cost while evaluation to arrive at “ Total cost to BHEL”.

Any other payment terms , other than BHEL standard payment terms or other than above
deviations are liable for rejection.

A(ii).For non compliance of standard Terms of payment (For Indigenous Purchase Orders)

Sl. BHEL standard term If you quote Loading factor in % for non-
No. compliance
1 80% basic payment plus 100% 100% with 45 days Nil
taxes, duties and freight charges credit after
with 45 days credit from the date commissioning &
of receipt of material at BHEL.
submission of PBG
Balance 20% of supply value plus
100% of E&C portion against E&C
certificate issued by BHEL and
submission of performance bank
guarantee by vendor

Any other payment terms, other than BHEL standard payment terms or other than above
deviations are liable for rejection.

In case PBG is not furnished, 10% of basic material cost will be withheld from supply invoice .
This withheld amount will be paid either against submission of supplementary invoice and
original PBG or against supplementary invoice without PBG after expiry of warranty period .

B. For non compliance of Penalty clause for in ‘SUPPLY’ and ‘E&C’:

For the purpose of penalty for delay E&C of the equipment the duration will be reckoned from the date of
intimation by BHEL to vendor for readiness of site
Penalty on delay in „Supply‟ and/or „E&C‟ will be applicable to the delays attributed to vendor. Penalty will
be considered separately for „Supply‟ and „E&C‟.
The rate of penalty for delayed Supply shall be @ 0.5% per week of delay of total PO value (Supply +
E&C) in supply subject to a maximum of 10% of total PO value (Supply + E&C).
The rate of penalty for delayed E&C shall be @ 0.5% per week of delay of total PO value (Supply + E&C)
in E&C subject to a maximum of 10% of total PO value (Supply + E&C).
Maximum penalty for delay in Supply and E&C together shall be limited to 15% of total PO value (Supply
+ E&C).
In case PO includes more than one machine, the penalty shall be @ 0.5% per week of delay on total PO
value (Supply + E&C) for the delayed machine.
In case any bidder is not accepting the above penalty for delayed Supply and/or E&C, the offer of bidder
shall be loaded to the extent to which it is not agreed by the bidder. The extra loading will be intimated
before opening of price bid or reverse auction by BHEL.
 CAPITAL-2017(Scheme)
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General:-
In case, any shortage is noticed viz-a-viz PO requirement in the main equipment / spares, such
shortages shall be replenished by supplier on FOR destination basis without any cost
implication to BHEL i.e. Custom Duty and freight charges etc. up to destination for such short
supplies shall be borne by the supplier.
Supply period indicated by bidder should include reasonable time required for approval of
drawings and other inputs from BHEL. In the Techno-Commercial Bid, the bidder shall submit
milestones for various activities in co-relation with Supply and E&C period quoted by him.

Vendors are requested to quote for this tender. Any intimation regarding changes in
technical or commercial, during tender evaluation, will be intimated only to the vendors who
have participated in this tender.

For submission of PBG, please refer clause 19 of page 8.

 CAPITAL-2017(Scheme)
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C. For non-conformance to delivery requirement indicated in the RFQ:

Sl. BHEL standard term If you quote Loading factor for non-
No. compliance
1 Delivery requirement as Not agreed for the 0.5 % per week up to max., of
indicated in the RFQ in number stipulated delivery in 10% for the difference in
of weeks from the date of issue the RFQ delivery period
of PO
 CAPITAL-2017(Scheme)
Page 15 of 30
ANNEXURE-A

COMMERCIAL TERMS (to be enclosed with TECHNO-COMMERCIAL BID)

(for Foreign Purchase Orders)
Sl. Particulars Bidder’s confirmation
No.
1 Price basis:
Firm i.e., from the date of PO to completion of supply Acceptable / Not acceptable
[Price Variation Clause (PVC) not acceptable]
2 EMD as mentioned in RFQ Submitted/Not submitted
3 CEBG as detailed in clause 18 Acceptable / Not acceptable
4 Terms of Payment: Against “SIGHT DRAFT” on presentation
of documents to our bankers.
(a)80 % is payable on negotiation of complete set of original (a) Acceptable / Not acceptable
documents. Balance 20% of supply value plus 100% of E&C
portion will be paid after commissioning and submission of
performance bank guarantee by vendor.
(b)
(b) Deviation if any please specify

5 BHEL’s penalty clause:

(a) Delay in delivery as per PO delivery date will result in (a) Acceptable / Not acceptable
penalty of penalty of 0.5 % (half percent) per week at the basic
price of the goods+E&C for the undelivered quantity, subject to
a maximum of 10% individually. Please refer pg 12,clause 31 B.
(b) Deviation if any Please specify (b)

.6 Performance Bank guarantee (If applicable): Yes / No

PBG for 10% of the basic material cost shall be furnished in the
BHEL prescribed format as detailed in clause 19.
7 Terms of delivery:
(a) FCA/FOB interntional Airport/Seaport as per Clause (a)Acceptable / Not acceptable
21 (a)(Indicate name of International Airport/Seaport)
(b) Deviation if any Please specify (b)
8 Warranty:
(a) 18 months from the date of dispatch or 12 months from the (a)Acceptable / Not acceptable
date of commissioning or as specified in RFQ
(b) Deviation if any Please specify (b)
9 Delivery period: Number of weeks from date of BHEL PO. Weeks
E & C: Number of weeks from date of supply at BHEL. -------------- Weeks
Validity:
(a) Quotation should remain valid for a period of 90 days from (a) Acceptable / Not acceptable
the due date
(b) Deviation if any Please specify (b)
11 Bank charges(If applicable):
(a) Bank charges within India is to BHEL account and outside (a) Acceptable / Not acceptable
India is to Vendor‟s account
(b) Deviation if any Please specify (b)
12 Weight and Dimension of consignment with packing Furnished / To be furnished

With this, it is inferred that vendor has understood and accepts all terms & conditions as indicated above.
NOTE: The above filled-in and signed-sealed document (in original) shall be furnished as part of Part-I Bid
without fail. If no deviations are brought, it will be treated as if all terms and conditions of this enquiry are
accepted by vendor without any deviation.
Signature of vendor / with stamp
 CAPITAL-2017(Scheme)
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ANNEXURE-B

COMMERCIAL TERMS (to be enclosed with TECHNO-COMMERCIAL BID)

(For Indigenous Purchase Orders)
Sl.No. Particulars Bidder’s confirmation
1 Price basis:
Firm i.e., from the date of PO to completion of supply Acceptable / Not acceptable
[Price Variation Clause (PVC) not acceptable]
2 EMD as mentioned in RFQ Submitted/Not submitted

3 CEBG as detailed in clause 18 Acceptable / Not acceptable

4 GST Number of bidder:-
HSN code for material supply:-
5 SGST / CGST / IGST / UGST for material supply Applicable / Not applicable
If applicable indicate %. %
6 SAC code for services:-
SGST / CGST / IGST / UGST for services. -----------%
7 Payment terms:
(a) 80 % basic payment plus 100% taxes, duties and freight (a) Acceptable / Not acceptable
charges with 45 days credit from date of receipt of material.
Balance 20% of supply value plus 100% of E&C portion will
be paid after commissioning and submission of performance
bank guarantee by vendor.
(b)
(b) Deviation if any please specify
8 BHEL’s penalty clause:
(a) Delay in delivery as per PO delivery date will result in (a) Acceptable / Not acceptable
penalty of penalty of 0.5 % (half percent) per week at the basic
price of the goods+E&C for the PO quantity, subject to a
maximum of 10% individually. Please refer pg 12, clause 31B.
(b) Deviation if any Please specify (b)
9 Performance Bank guarantee (PBG) (If applicable: Yes / No
PBG for 10% of the basic material cost shall be furnished in the
BHEL prescribed format as per clause 19.
10 Terms of delivery:
(a) Ex- EDN or ESD / BHEL, Bangalore (Free delivery to BHEL (a) Acceptable / Not acceptable
Bangalore including freight, packing & forwarding charges)
(b) Deviation if any Please specify
(b)
11 Warranty:
(a) 18 months from the date of dispatch or 12 months from the (a) Acceptable / Not acceptable
date of commissioning or as specified in RFQ
(b) Deviation if any Please specify (b)
12 Delivery period: Number of weeks from date of BHEL PO Weeks
E & C : Number of weeks from date of supply at BHEL ________ Weeks
13 Validity:
(a) Quotation should remain valid for a period of 90 days from (a) Acceptable / Not acceptable
the due date
(b) Deviation if any Please specify (b)
14 Bank charges (If applicable):
(a) All Bank charges to vendor’s account (a) Acceptable / Not acceptable
(b) Deviation if any Please specify (b)
15 Weight and Dimension of consignment with packing Furnished / To be furnished

With this, it is inferred that vendor has understood and accepts all terms & conditions as indicated above.
NOTE: The above filled-in and signed-sealed document (in original) shall be furnished as part of Part-I Bid
without fail. If no deviations are brought, it will be treated as if all terms and conditions of this enquiry are
accepted by vendor without any deviation.
Signature of vendor / with stamp
 CAPITAL-2017(Scheme)
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ANNEXURE – C

CONTRACT EXECUTION BANK GUARANTEE BOND

This deed of guarantee made this ………… day of ………. 20... by the….………. Bank Ltd,
(hereinafter referred to as “the Bank”) in favour of Bharat Heavy Electricals Limited, Bangalore
having its registered Office at New Delhi with its Unit Office at Bangalore where as
M/s………………… having its registered office at ………………… (hereafter called the “the
Contractor”) have entered in to contract with Bharat Heavy Electricals Limited, Bangalore for the
supply of ……………… vide Purchase Order No ……………… dated ………..

1. We …………………….. Bank Ltd, do hereby undertake to pay to Bharat Heavy Electricals

Limited, Bangalore an amount not exceeding Rs…………… against any loss or damage caused to
or suffered or would be caused to or suffered by Bharat Heavy Electricals Limited, Bangalore by
reason of any breach by the said Contractor of any of the terms or conditions contained in the said
Purchase Order.

2. We, …………………….. Bank Ltd, do hereby undertake to pay the amounts due and payable
under this guarantee without any demur, merely on a demand from Bharat Heavy Electricals
Limited, Bangalore stating that the amount claimed is due by way of loss or damage caused to or
would be caused to or suffered by Bharat Heavy Electricals Limited, Bangalore by reason of any
breach by the said Contractor of any of the terms or conditions contained in the said Purchase
Order or by reason of the Contractor‟s failure to perform the said Purchase Order. Any such
demand made on the Bank shall be conclusive as regards the amount due and payable by the
Bank under this guarantee. However, our liability under this guarantee shall be restricted to an
amount not exceeding Rs………..

3. We, …………… Bank Ltd, further agree to the guarantee herein contained shall remain in full
force and effect during the period that would be taken for the performance of the said Purchase
Order and that it shall continue to be enforceable till all the dues of Bharat Heavy Electricals
Limited, Bangalore under or by virtue of the said Purchase Order have been fully paid and its
claims satisfied or discharged or till Bharat Heavy Electricals Limited, Bangalore certifies that the
terms and conditions of the said Purchase Order have been fully and properly carried out by the
said Contractor and accordingly discharges the guarantee. Unless a demand or claim under this
guarantee is made on us in writing on or before the …………… we shall be discharged from all
liability under this guarantee thereafter. But where such claim or demand has been preferred by the
Company with the Bank before the expiry of the said date the claim shall be enforceable and
Payable only by any one of the BHEL Consortium Banks in India ( List is attached herewith)
notwithstanding the fact that the said enforcement is effected after the said date
 CAPITAL-2017(Scheme)
Page 18 of 30

For the purpose of this clause, any letter making demand on the Bank by Bharat Heavy Electricals
Limited, Bangalore dispatched by Registered Post with Ack. Due or by Telegram or by any
Electronic media addressed to the Bank ( any one of the BHEL Consortium Banks as per list
attached as selected by the vendor) shall be deemed to be the claim / demand in writing
referred to above irrespective of the fact as to whether and when the said letter reaches the Bank,
as also any letter containing the said demand or claim is lodged with the Bank personally.

4. We,.......................…….Bank Ltd, further agree with Bharat Heavy Electricals Limited, Bangalore
that Bharat Heavy Electricals Limited, Bangalore shall have the fullest liberty without our consent
and without affecting in any manner our obligations hereunder to vary any of the terms and
conditions of the said Purchase Order or to extend time of performance by the said contractor from
time to time or to postpone for any time or from time to time any of the powers exercisable by
Bharat Heavy Electricals Limited, Bangalore against the said Contractor and to forbear or enforce
any of the terms and conditions relating to the said Purchase Order and we shall not be relieved
from our liability by reason of any such variation, or extension being granted to the said Contractor
or for any forbearance, act or omission on the part of Bharat Heavy Electricals Limited, Bangalore
or any indulgence by Bharat Heavy Electricals Limited, Bangalore to the said Contractor or by any
such matter of thing whatsoever which under the law relating to sureties would but for this provision
have effect of so relieving us.

5. Any claim or dispute arising under the terms of this document shall only be enforced or settled
in the Courts at Bangalore.

We, ………… Bank Ltd, lastly undertake not to revoke this guarantee during its currency except
with the previous consent of Bharat Heavy Electricals Limited, Bangalore in writing.

In witness whereof we............... (indicate the name of Bank) have hereunto setout Bank

Seal the.................. day ....................... month 201

The contact details of the Issuing Bank such as Email ID, Phone No. and Fax No. should be
indicated in the CEBG. Also please note that the CEBG should be forwarded to us with the
covering letter of the issuing Bank with signature and seal.

(1) It should be typed in the Rs. 100 value of stamp paper.

(2) It should be signed by TWO bank officials with Rubber stamp containing names &
employee numbers of bank officials.

(3) It should be submitted with bank covering letter with sign and seal of the bank official.

Please note that issuance of the CEBG without meeting the above requirement will render the
document invalid.
 CAPITAL-2017(Scheme)
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ANNEXURE-D
BANK GUARANTEE FOR PERFORMANCE SECURITY

Bank Guarantee No:

Date:

To

NAME

& ADDRESSES OF THE BENEFICIARY

Dear Sirs,

In consideration of the Bharat Heavy Electricals Limited 1 (hereinafter referre d to as the 'Employer' which expression
shall unless repugnant to the context or meaning thereof, include its successors and permitted assig ns) incorporated
under the Companies Act, 1956 and having its registered office at through i ts Unit
( Name of the Vendor / Contractor / Supplier) having its registered
2
office at hereinafter referred to as the 'Contractor/Supplier', which expression shall unless repugnant to the
context or
3 4
( Rupees
5
(hereinafter called the 'Contract') and the Contract or having agreed to provide a Contract

d/Head

unconditionally undertake to forthwith and immediately pay to the Employer a maximum amount Rs -------------------- (
Rupees ------------------------) without any demur, immediately on a demand from the Employer, .Any such demand made
on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarant ee. However,
our liability under this guarantee shal l be restricted to an amount not exceeding Rs.
.

We undertake to pay to the Employer any money so demanded notwithstanding any dispute or disputes raised by the
Contractor/ Supplier in any suit or proceeding pending before any Court or Tribunal relating thereto our liability under
this present being absolute and unequivocal.
 CAPITAL-2017(Scheme)
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The payment so made by us under this Guarantee shall be a valid discharge of our liability for payment thereunder and
the contractors/supplier shall have no claim against us for making such payment.

the period that would be taken for the performance of the said Contract and that it shall continue to be enforceable till
all the dues of the Employer under or by virtue of the said Contract have been fully paid and its cl aims satisfied or
discharged.

e the fullest liberty without our

consent and without affecting in any manner our obligations hereunder to vary any of the terms and c onditions of the
said Contract or to extend time of performance by the said Contractor/Supplier from time to time or to postpone for
any time or from time to time any of the powers exercisable by the Employer against the said Contra ctor/Supplier and
to forbear or enforce any of the terms and conditions relating to the said Agreement and we shall no t be relieved from
our liability by reason of any such variation, or extension being granted to the said Contractor/Supplier or for any
forbearance, act or omission on the part of the Employer or any indulgence by the Employer to the said
Contractor/Supplier or by any such matter or thing whatsoever which under the law relating to sureties would but for
this provision have effect of so relieving us.

The Bank also agrees that the Employer at its option shall be entitled to enforce this Guarantee aga inst the Bank as a
principal debtor, in the first instance without proceeding against the Contractor and notwithstanding any security or
other guarantee that the Employer may have in relation to the Contractor's liabilities.

6
and shall be extended from time to time
for such period as may be desired by Employer.

This Guarantee shall not be determined or affected by liquidation or winding up, dissolution or chan ge of constitution
or insolvency of the Contractor/Supplier but shall in all respects and for all purposes be binding and operative until
payment of all money payable to the Employer in terms thereof. Unless a demand or claim under this guarantee is
7
we shall be discharged from all liabilities under this
guarantee thereafter.
with the previous consent of the Employer in writing.

Notwithstanding anything to the contrary contain ed hereinabove:

8
a)
9
b)

10
c) Unless the Bank is served a written claim or demand on or before all rights under this
guarantee shall be forfeited and the Bank shall be relieved and discharged from all liabilities under this guaran tee
irrespective of whether or not the original bank guarantee is returned to the Bank.
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We, Bank, have power to issue this Guarantee under l aw and the undersigned as a duly
authorized person has full powers to sign this Guarantee on behalf of the Bank.

For and on behalf of

(Name of the Bank)

1
NAME AND ADDRESS OF EMPLOYER I.e Bharat Heavy Electricals Limited
2
NAME AND ADDRESS OF THE VENDOR /CONTRACTOR / SUPPLIER.
3
DETAILS ABOUT THE NOTICE OF AWARD/CONTRACT REFERENCE
4
PROJECT/SUPPLY DETAILS
5
BG AMOUNT IN FIGURES AND WORDS
6
VALIDITY DATE
7
DATE OF EXPIRY OF CLAIM PERIOD
8
BG AMOUNT IN FIGURES AND WORDS.
9
VALIDITY DATE
10
DATE OF EXPIRY OF CLAIM PERIOD

Note:

1. Units are advised that expiry of claim period may be kept 2/3 months after validity date.

2. In Case of Bank Guarantees submitted by Foreign Vendors -

a. From Nationalized/Public Sector / Private Sector/ Foreign Banks (BG issued by Branches in India) can
be accepted subject to the condition that the Bank Guarantee should be enforceable in the town/city or
at nearest branch where the Unit is located i.e. Demand can be presented at the Branch located in the
town/city or at nearest branch where the Unit is located.
b. From Foreign Banks (wherein Foreign Vendors intend to provide BG from local branch of the Vendor

b.1 In such cases, in the Tender Enquiry/ Contract itself, it may be clearly specified that Bank Guarantee
issued by any of the Consortium Banks only will be accepted by BHEL. As such, Foreign Vendor needs
to make necessary arrangements for issuance of Counter - Guarantee by Foreign Bank in favour of the

counter- Guarantee should be borne by the Foreign Vendor. The tender stipulation should clearly
specify these requirements.
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b.2 In case, Foreign Vendors intend to provide BG from Overseas Branch of our Consortium Bank
(e.g. if a BG is to be issued by SBI Frankfurt), the same is acceptable . However, the
procedure at sl.no. b.1 will required to be followed.

b.3 The BG issued may preferably be subject to Uniform Rules for Demand Guarantees
(URDG) 758 (as amended from time to time). In case, of Foreign Vendors, the BG
Format provided to them should clearly specify the same.
The BG should clearly specify that the demand or other document can be presented in
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ANNEXURE E

LIST OF CONSORTIUM BANKS

BANK GUARANTEE (BG) SHALL BE ISSUED FROM THE FOLLOWING BANKS ONLY:
Nationalized Banks Nationalized Banks
1 Allahabad Bank 19 Vijaya Bank
2 Andhra Bank Public Sector Banks
3 Bank of Baroda 20 IDBI
4 Canara Bank Foreign Banks
5 Corporation Bank 21 CITI Bank N.A
6 Central Bank 22 Deutsche Bank AG
The Hong Kong and Shanghai Banking
7 Indian Bank 23
Corporation Ltd. (HSBC)
8 Indian Overseas Bank 24 Standard Chartered Bank
9 Oriental Bank of Commerce 25 The Royal Bank of Scotland N.V.
10 Punjab National Bank 26 J P Morgan
11 Punjab & Sindh Bank Private Banks
12 State Bank of India 27 Axis Bank
13 State Bank of Hyderabad 28 The Federal Bank Limited
14 Syndicate Bank 29 HDFC Bank
15 State Bank of Travancore 30 Kotak Mahindra Bank Ltd
16 UCO Bank 31 ICICI Bank
17 Union Bank of India 32 IndusInd Bank
18 United Bank of India 33 Yes Bank

Note:

BG should be directly sent to BHEL by the issuing Bank along with cove ring letter.
All BGs must be issued from BHEL consortium banks listed above.
BHEL may accept BG from other Public Sector Banks also which are not listed above.
BG will not be accepted from Scheduled Banks and Co -operative Banks.
In case BG is issued from a bank located outside Indian Territory and is issued in foreign currency, the
BG must be routed through and confirmed by any one of the above mentioned consortium banks.
This list is subject to changes. Hence vendors are requested to check this list every time before issuing
BGs.
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ANNEXURE-F

LIST OF INTERNATIONAL GATEWAY AIRPORTS

SCHEDUL COUNTRY CURRENCY AIRPORT
E NO CODE
D01 UK GBP LONDON (HEATHROW)
D02 UK GBP NEW CASTLE
D03 UK GBP OXFORD. CHETLAM
D04 UK GBP BRISTOL. WELLINGBOROUGH
D05 UK GBP BIRMINGHAM
DO6 UK GBP EAST MIDLANDS
D07 UK GBP MANCHESTER
D08 UK GBP LEEDS
D09 UK GBP GLASGOW
D10 FRANCE EURO PARIS (ROISSY) & LYON
D11 SWEDEN EURO STOCKHOLM
D12 SWEDEN EURO GOTHENBERG & MALMO
D13 ITALY EURO ROMA, MILAN
D14 ITALY EURO TURIN, BOLOGNA, FLORENCE
D15 NETHERLANDS EURO AMSTERDAM, ROTTERDAM
D16 AUSTRIA EURO VIENNA, LINZ, GRAZ
D17 BELGIUM EURO ANTWERP, BRUSSELS
D18 DENMARK DKK COPENHAGEN
D19 JAPAN JPY TOKYO, OSAKA
D20 SINGAPORE SGD SINGAPORE
D21 CANADA CAD TORONTO
D22 CANADA CAD MONTREAL
D23 USA USD NEW YORK, BOSTON
D24 USA USD CHICAGO
D25 USA USD SAN FRANCISCO, LOS ANGELES
D26 USA USD ALANTA, HOUSTON
D27 GERMANY EURO MUNICH, KOLN, DUSSELDORF,
HANNOVER, HAMBURG, STUTTGART,
DAMSTADT, MANIHIEM, NURUMBERG
D28 GERMANY EURO FRANKFURT
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D29 GERMANY EURO BERLIN

D30 SWITZERLAND SFR BASLE, ZURICH, GENEVA
D31 SPAIN EURO BARCELONA
D32 AUSTRALIA AUD SYDNEY
D33 AUSTRALIA AUD MELBOURNE
D34 AUSTRALIA AUD PERTH
D35 CZECH EURO PRAGUE
D36 HONG KONG HKD HONG KONG
D37 NEW ZELAND NZD AUCKLAND
D38 RUSSIA USD MOSCOW
D39 SOUTH KOREA USD KIMPO INTERNATIONAL, INCHEON
D40 FINLAND EURO HELSINKI
D41 ROMANIA EURO BUCHAREST
D42 NORWAY EURO OSLO
D43 IRELAND EURO DUBLIN
D44 ISRAEL USD TEL AVIV
D45 UAE USD DUBAI
D46 OMAN USD MUSCAT
D47 EGYPT USD CAIRO
D48 TAIWAN USD TAIPEI
D49 UKRAINE USD KIEV
D50 CHINA USD SHANGHAI, SHENZHEN
D51 PHILIPINES USD MANILA
D52 MALAYSIA USD KUALALUMPUR, PE NANG
D53 CYPRUS USD LARNACA
D54 SOUTH AFRICA USD JOHANNESBERG, DURBAN
D55 SLOVAKIA EURO BARTISLOVA
D56 SAUDI ARABIA SAR RIYADH
D57 TURKEY EURO ISTANBUL
D58 THAILAND USD BANGKOK
D59 BRAZIL USD SAO PAULO, RIO DE JANEIRO
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ANNEXURE-G
Electronic Funds Transfer ( EFT) OR Paylink Direct Credit Form

Please Fill up the form in CAPITAL LETTERS only.

TYPE OF REQUEST(Tick one): CREATE CHANGE

BHEL Vendor / Supplier Code:

Company Name :
Permanent Account Number(PAN):
Address

City: PINCODE STATE

Contact Person(s)
Telephone No:
Fax No:
e-mail id:

1 Bank Name:
2 Bank Address:

3 Bank Telephone No:

4 Bank Account No:
5 Account Type: Savings/Cash Credit
6 9 Digit Code Number of Bank and branch
appearing on MICR cheque issued by Bank
7 Bank swift Code(applicable for EFT only)
8 Bank IFSC code(applicable for RTGS)
9 Bank IFSC code(applicable for NEFT)

A I hereby certify that the particulars given above are true, correct and complete and
that I, as a representative for the above named Company, hereby authorise BHEL, EDN,
Bangalore to electronically deposit payments to the designated bank account.
B If the transaction is delayed or not effected at all for reasons of incomplete or incorrect
information, I would not hold BHEL / transfering Bank responsible.
C This authority remains in full force until BHEL, EDN,Bangalore receives written notification
requesting a change or cancellation.
D I have read the contents of the covering letter and agree to discharge the responsibility
expected of me as a participant under ECS / EFT.

Date:

Authorised Signatory:
Designation: Telephone NO. with STD Code

Company Seal
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Bank Certifi cate

We certify that has an Account No with us and we confirm
that the bank details given above are correct as per our records.

Date: lace:
Signature
Please return completed form along with a blank cancelled cheque or photocopy thereof to: Bharat Heavy
Electricals Ltd,
Attn:
Electronics Division, Mysore Road, BANGALORE - 560 026
In case of any Query, please contact : concerned Purchase Executive
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ANNEXURE – H

This format is applicable only to Indian Suppliers/ Agents supplying indigenous portion of Foreign
Purchases.

SEARP
(SRF) Detail
Clause No
Name & address of the firm
1.0 Products/ Systems / Services being considered for
2.0 General Information
2.2 Name of Chief Executive
2.3 Details of authorized signatory
3.0 Ownership Information
3.1 Type of firm
3.2 Nature of Business
• Attach authorization letter and agency agreement from Principal
( from whom capital equipment is procured)
• Attach copy of declaration from Foreign Principal for total
guarantee/ warranty of indigenous supplies
3.3 Year of establishment
3.4 Year of commencement of business
4.0 Registration particulars
4.1 Permanent Account No.
4.2 / 4.3 Sales Tax / TIN no
4.6 Service tax no. (in case of E&C)
5.0 Organisational strength
6.0 Other particulars
6.1 If the company is already registered with other units
6.2 Directors/ Partners, if related to any BHEL Employee
6.9 If any Ex BHEL Personnel employed by the Company
6.12 Details of pending legal issues with BHEL
6.13 Bank Account information
9.0 Financial information
Sales/ Turnover details of last 3 years (or from the date of incorporation
9.6
whichever is less )
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ANNEXURE I

BENEFITS FOR MSE SUPPLIERS AS PER MSMED ACT 2006 AND PUBLIC PROCUREMENT POLICY 2012

MSE suppliers can avail the intended benefits only if they submit along with the offer, attested copies of either EM II
certificate having deemed validity (five years from the date of issue of acknowledgement in EM II) or valid NSIC
certificate or EM II certificate along with att ested copy of CA certificate (Format enclosed at page 2 where deemed
validity of EM II certificate of five years has expired) applicable for the relevant financial year (latest audited). Date to
be reckoned for determining the deemed validity will be the date of bid opening (Part 1 in case of two part bid). Non
submission of such documents will lead to consideration of their bid at par with other bidders. No benefit shall be
applicable for this enquiry if any deficiency in the above required documents are not submitted before price bid
opening. If the tender is to be submitted through e-procurement portal, then the above required documents are
to be uploaded on the portal. Documents should be notarized or attested by a Gazett ed officer.
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Certificate by Chartered Accountant on Letter Head

This is to certify that M/ s

Hereinafter referred to as having its registered
office at is registered under MSMED Act 2006, (Entrepreneur Memorandum No ((Part-II)
dtd Category: Micro/ Small). (Copy enclosed).

Further verified from the Books of Accounts that the investment of the company as per the latest audited
financial year as per MSMED Act 2006 is as follows:

1. For Manufacturing Enterprises: Investment in plant and machinery ( i.e., original cost excluding land and building and
the items specified by the Ministry of Small Industries vide its notification No.S.O.1722 (E) dated October 5, 2006:

2. For Service Enterprises: Investment in equipment (original cost excluding land and building and furniture, fitt ings
and other items not directly related to the service rendered or as may be notified under the MSMED Act, 2006:

The above investment of Rs. Lacs in within permissible Lacs

Micro / Small (Strike off which is not applicable) Category under MSMED Act 2006.

(or)
The company has been graduated from its original category (Micro/ Small) (Strike off which is not applicable) and the
date of graduation of such enterprise from its original category is dd/ mm/ yy) which is within the period of 3
years from the date of graduation of such enterprise from its original category as notified vide S.O.No.3322(E) dated
01.11.2013 published in the gazette notification dated 04.11.2013 by Ministry of MSME.

Date: (Signature)

Name -
Membership Number -
Seal of Chartered Accountant