Learn Top-30 Excel Advanced Features and Functions: 1. Vlookup
Learn Top-30 Excel Advanced Features and Functions: 1. Vlookup
Learn Top-30 Excel Advanced Features and Functions: 1. Vlookup
Microsoft Ofice Excel is one of the most important tools to perform the calculation, analysis, and visualization of data and information. It helps people
to organize and process data by the use of columns and rows with formulas and some cool features of Excel. In MS Excel 2010, row numbers range from
1 to 1048576. There are total 1048576 rows, and columns range from A to XFD and there are total 16384 columns. Now, let’s take a closer look at
some of the best Microsoft Excel features or functions you can use to become more eficient.
1. Vlookup() function
2. Pie Chart
3. Mixed or Combination Type Charts
4. Data Validation
5. IFERROR Function
6. Removing Duplicates
7. Conditional Formatting
8. MINVERSE() function
9. DB() function
10. Data Visualization
11. Complex() function
12. MKDIR() function
13. IF() and OR() functions
14. Hyperlink() function
15. Transpose() function
16. INDIRECT() function
17. FORMAT() function
18. CONCATENATE() function
19. Paste Special
20. TRIM() function
21. ROUND() function
22. PROPER() function
23. NOW() function
24. CHOOSE() function
25. Named Ranges
26. Quick Feature
27. Input Restriction
28. New Shortcut Menu
29. Hide Data
30. PMT() and IPMT() functions
1. Vlookup()
This function helps to search a value in a table. It returns a corresponding value. In other words, it searches for the given value and returns a matching
value from another column. To know more about it, let’s look at the following syntax and its example.
Example: In the below example we have student names and marks in different subjects in column B to E.
From the above data, we need to know how much Ricky scored in Math.
Here is the VLOOKUP formula that will return Ricky’s Math score:
=VLOOKUP("Ricky",$A$3:$E$10,2,0)
First, it looks for the value of Ricky in the Name column. It goes from top to bottom and flnds the value in cell A9. After that, as soon as it flnds the value of
Math score, it goes to the right in the second column (Math) and fetches the value in it. The following picture shows us Ricky’s marks.
2. Pie Chart
The pie chart is one of the best Excel features. It is used to visualize the contribution of each value to a complete pie diagram. It always uses one data
series.
Follow the below steps to create a pie chart:
Now On the Insert tab, in the Charts group, click the Pie symbol and then click Pie.
The above flgure shows us the pie chart for the year 2012. It is showing us the Python slice, Whales slice, and Dolphins slice. In short, the contribution of
each slice.
Now, On the Insert tab, in the Charts group, click the Combo symbol and after that click on create custom combo chart.
Now, insert chart dialog box will appear. Now, for the rainy days series, select clustered column as the chart type. After that for the profit
series, select line chart type. Now, plot the profit series on the secondary axis.
Mixed or combination chart is one of the coolest Microsoft Excel features and functions.
4. Data Validation
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Data validation is one of the most powerful excel capabilities. It makes sure that users enter particular values into a cell. In the following example, we have
restricted users to enter a whole number between 0 and 10.
Now, to create Data Validation Rule, Select cell C7 and now on the Data tab, in the Data Tools group, click Data Validation.
Now, On the Settings tab, in the allow list, click the Whole number and after that in the data list, click between. Now enter the minimum and
maximum values.
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Now, after this click on Input Message and set the input message. After finishing this click on the Error Alert tab and set the error message to
display if a user enters other than whole numbers or some other text. Following two figures show you the result.
Now, try to enter a number higher than 10. Following image is showing us the result:
5. IFERROR Function
If you are in the fleld of data analysis then IFERROR is one of the coolest advanced excel formulas and functions. It returns a result when a formula
generates an error and a typical result when no error is found. IFERROR is a simple way to manage errors without using more complex nested IF
statements.
Syntax
=IFERROR (value, value_if_error)
Example:
The following example will show the use of IFERROR function. In this example, it displays the #DIV/0! error when a formula tries to divide a number by 0.
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Now if we use iferror function then if a cell contains an error, an empty string (“”) is displayed.
6. Remove Duplicates
Removing duplicates is the most powerful ms excel feature for people who work as a data analyst or those who play with data regularly. This example
shows you how to remove duplicates in Excel. Check the following example. Click any single cell inside the data set and on the Data tab, in the Data Tools
group, click Remove Duplicates.
The following dialog box will appear. Now, leave all checkboxes checked and click OK.
MS Excel will remove all identical rows (blue) except for the first same row.
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To remove duplicates, sort and clean lines in Google Docs / Google Sheets please check these free plugins: Lines Sorter and Cleaner plugin for Google
Sheets (https://chrome.google.com/webstore/detail/bytescout-lines-sorter-cl/fhkbmhdedefboPeljehdpnjmohdpng) and Lines Sorter and Cleaner plugin
for Google Docs (https://gsuite.google.com/marketplace/app/lines_sorter/638413345561).
7. Conditional Formatting
Conditional formatting allows a user to change the format of a cell dependent on the content of the cell, or a range of cells, or another cell or cells in
the spreadsheet. It also allows users to highlight errors and to flnd important patterns in data. Conditional formats can apply basic font and cell
formattings like number format, font color and other font properties, cell borders and cell color. Also, there are different conditional formats that allow
visualizing data by using icon sets, color scales, or data bars.
8. MINVERSE
The Microsoft Excel MINVERSE function gives the inverse matrix of a given matrix. This function comes under Math/Trig Function.
9. DB Function
Microsoft Excel DB function is a financial function. It allows users to calculate depreciation of an asset. In this, the flxed-declining balance method for
each period of the asset’s lifetime is used.
Now after entering the above formulas in each cell the following figure is showing us the result.
To create the sparklines, follow these steps Select the range that contains the data that you’ll plot. Now, Go to Insert > Sparklines > Select the type
of sparkline you want (Line, Column, or Win/Loss). In the above example, we are using lines. Check below image to see the result:
Now when you press enter and drag the flll handle, the Pass or Fail result will be displayed. Check below image.
14. Hyperlink
The Excel HYPERLINK function allows you to create a shortcut to a flle or website address. To create, click on Insert tab, in the Links group, click
Hyperlink.
Insert Hyperlink dialog box will appear. Now, to create a link to an already created Excel flle, select a flle.
Now, to create a link to a web page, type the Text to display, and click OK. We have entered google.com as text to display and the following image is
showing us the result.
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15. Transpose
The TRANSPOSE function allows users to a transposed range of cells. It returns a horizontal range of cells when a vertical range is entered as an input. Or
a vertical range of cells is returned if a horizontal range of cells is entered as an input. It comes under a Lookup/Reference Function of features of MS
Excel.
16. INDIRECT
This function returns the reference to a cell based on its string description. It comes under Lookup/Reference feature of MS Excel. It returns the
referenced cell’s value.
18. CONCATENATE
CONCATENATE function enables users to join 2 or more strings together.
20. TRIM
If you want to remove extra spaces from spreadsheet then TRIM function is useful. The trim function will remove all the unnecessary trailing and leading
spaces from the cell.
Syntax: TRIM(text)
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The above flgure is showing you how TRIM function works. It has removed the unwanted spaces from the column A and the result is displayed in column
C.
Stay tuned and check our next article about Advanced functions in Google Sheets (https://bytescout.com/blog/google-sheets-functions.html).
22. PROPER
The PROPER function is used to make each of the entered phrases into a proper looking style or sentence cases. It is a text function which is used to
capitalize each word. The following image is displaying the use of the PROPER function. In this function, you just have to enter formula =PROPER(A2:A3).
The range can be anything. The function is a string function and will convert the entered text into the proper sentence case. The PROPER function is
crucial if users have involved in text spreadsheet while data migration. It is simple to implement and useful to convert text into proper sentence structure.
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To assure that data outside of this rule isn’t inserted, go to Data->Data Validation->Setting, input the conditions and shift to Input Message to give
suggestions like, “Please input your date of birth in DD/MM/YYYY format, which should range from 20 to 60. Users will get this message when hovering
the pointer in this area and get a notiflcation message if the entered data is not proper. The following image is displaying the use of these features.
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