SSD/PTJ/SOUTHERN RLY

TENDER DOCUMENT
Tender No: 61195437 Closing Date/Time: 07/01/2020 14:30

DYCMM SSDPTJ acting for and on behalf of The President of India invites E-Tenders against Tender No
61195437 Closing Date/Time 07/01/2020 14:30 Hrs. Bidders will be able to submit their original/revised bids
upto closing date and time only. Manual offers are not allowed against this tender, and any such manual offer
received shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 61195437 Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section 61
Inspection Agency RITES Publishing Date / Time 18/12/2019 16:23
Procure From Approved
No Approving Agency Not Applicable
Sources
Closing Date Time 07/01/2020 14:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 46200.00

Tender Title POWER TRANSMISSION ASSEMBLY

2. ITEM DETAILS

S.No. PL Code Item Type Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock For Eval Agency Agency Allowed Rate
1 5698NS1 Goods (Y) Non Stock --- Yes RITES INR
Description :Power Transmission Assembly for 220mm Stroke Point Machine consisting of :- 1). Main Gear
Assembly to Drg.No.CWM 01119 with Rack & Pinion to Drg.No.RDSO/S.11012 and Locking Pawl (Special) to
DRg. No. RDSO/S.10838 Alt-6/PTJ to suit 220mm stroke Point Machine : 1 No. 2). Drive Rod to Drg.No.
RDSO/S.11003 Alt-2/PTJ : 1 No. (Two items only) The load test for Power Transmission Assembly of 220mm
stroke Point Machine has to be carried out as per specification S.24/2002.
Consignee SSE/EMA-II/PTJ Tamil Nadu 200.00 Set

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Commencement : Within 0 Months of issue of Contract, Completion : ---
Within 2 Months thereafter

Payment Terms

S.No Description

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TENDER DOCUMENT
Tender No: 61195437 Closing Date/Time: 07/01/2020 14:30

Payment Terms
1 100% payment against receipt, inspection and acceptance of material by the consignee at destination.

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/Central Government in
respect of the items stipulated in the contract (and not the raw materials thereof ), within the original delivery
period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways account.
Only such variation shall be admissible which takes place after the submission of bid. No. claim on account of
statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicate in his
offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be
admissible on account of the misclassification by the supplier/contractor.

Standard Governing Conditions

S.No Description
1 IRS Conditions of Contract: The contract shall be governed by latest version (along with all correction slips) of
IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.
2 General Conditions of Contract: The contract shall be governed by latest version (along with all correction slips)
of General Conditions of Contract, and all other terms and conditions incorporated in the tender documents.
3 The bidder agree to supply the tendered stores at the rate quoted by him in accordance with the Terms &
Conditions of this tender and Tender conditions uploaded on IREPS website
(Linkhttps://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_
Tender_Conditions_010419_SR.pdf) and IRS Conditions of contract with latest amendment.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 SECURITY DEPOSIT (SD) SHALL BE 10% OF TOTAL VALUE OF Yes Yes Not Allowed
CONTRACT AND SHALL BE TAKEN FROM ALL VENDORS FOR
CONTRACT VALUE ABOVE Rs. 1 LAKH SUBJECT TO THE
APPLICABLE EXEMPTIONS. FOR DETAILS PLEASE REFER
PARA10.0 PART A OF TENDER CONDITIONS
2 RAILWAY RESERVES THE RIGHT TO PROCURE THE ENTIRE Yes Yes Not Allowed
QUANTITY OR BULK QUANTITY FROM THE PROVEN SOURCES AS
PER PART-B/ PARA 3.0 OF TENDER CONDITIONS FOR E-TENDER.
TENDERERS ARE REQUESTED TO UPLOAD THE COPIES OF
R.NOTE/P.O/INSPECTION NOTE FOR SAME/SIMILAR ITEM
SUPPLIED TO SOUTHERN RAILWAY OR ANY OTHER ZONAL
RAILWAYS.
3 EARNEST MONEY DEPOSIT (EMD) SHALL BE DEPOSITED BY ALL Yes Yes Not Allowed
VENDORS FOR TENDER WITH ESTIMATED VALUE ABOVE RS.5
LAKH SUBJECT TO THE APPLICABLE EXEMPTIONS. FOR
EXEMPTIONS AND OTHER DETAILS PLEASE REFER PARA 2.0
PART-A OF TENDER CONDITIONS. PLEASE NOTE MSEs
REGISTERED FOR TENDERED ITEM ARE EXEMPTED FROM
DEPOSITING EMD. NAME OF TENDERED ITEM (WITH OR WITHOUT
DRAWING /SPECIFICATION NUMBER) SHALL BE MENTIONED IN
THE MSE DOCUMENTS FOR AVAILING EMD EXEMPTION

5. COMPLIANCE CONDITIONS

Check List

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading

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TENDER DOCUMENT
Tender No: 61195437 Closing Date/Time: 07/01/2020 14:30

1 HAVE YOU ATTACHED ANY PERFORMANCE STATEMENTS WITH No No Not Allowed

YOUR OFFER? FOR PROOF OF SUPPLY TO OTHER RAILWAYS /
PRODUCTION UNITS, COPY OF INSPECTION CERTIFICATE AND
RECEIPT NOTE / CERTIFICATE MUST BE UPLOADED. NON
SUBMISSION OF SUCH VITAL DOCUMENTS MAY BE TAKEN AS
THEIR NOT HAVING ANY SUCH PAST PERFORMANCE.
2 H AVE YOU FURNISHED THE STATEMENT OF DEVIATIONS? No No Not Allowed
[PREFERABLY NIL]
3 PLEASE CHECK WEBSITE BEFORE SUBMITTING OFFER, WHETHER No No Not Allowed
ANY CORRIGENDUM TO THE TENDER HAS BEEN ISSUED OR NOT.
4 HAVE YOU SUBMITTED AUTHENTICATED COPY OF THE No No Not Allowed
DOCUMENT AUTHORIZING THE SIGNATORY TO SUBMIT OFFER
AND COMMIT ON BEHALF OF TENDERERS
5 HAVE YOU PAID THE EARNEST MONEY DEPOSIT? IF NO, HAVE No No Not Allowed
YOU ATTACHED PROOF FOR EXEMPTION (i.e. MSE DOCUMENT
FOR TENDERED ITEM)
6 HAVE YOU KEPT YOUR OFFER VALID FOR 90 DAYS? No No Not Allowed

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 IN CASE OF ROAD DELIVERY, THE DATE OF DELIVERY AT Yes Yes Not Allowed
DESTINATION (CONSIGNEES END) SHALL ONLY BE TREATED AS
DELIVERY DATE IRRESPECTIVE OF F.O.R/ F.O.T. CONDITION
MENTIONED ELSEWHERE IN THE CONTRACT / TENDER
2 A. GOODS AND SERVICE TAX (GST) SHALL BE APPLICABLE AS PER Yes Yes Not Allowed
GST ACT (PLEASE REFER PARA 14.0 (a TO h PART A OF TENDER
CONDITION. AS PER SECTION 171 OF GST ACT 2017) AS A
REMEDY AGAINST ANTI PROFITEERING, INPUT TAX CREDIT
BENEFIT IF ANY ACCRUED SHOULD BE PASSED ON TO THE
PURCHASER AS REDUCTION IN BASIC PRICE, OR ELSE THE
FOLLOWING CERTIFICATE SHOULD ACCOMPANY THE BILL: IT IS
CERTIFIED THAT NO INPUT TAX CREDIT BENEFIT HAS ACCRUED
ON MATERIAL INVOICED /BILLED FOR, THAT CAN BE PASSED ON
TO PURCHASER. B. FIRM SHOULD SUBMIT THE INVOICE /BILL
CLEARLY INDICATING THE APPROPRIATE HSN AND APPLICABLE
GST RATE THERON DULY SUPPORTED WITH DOCUMENTARY
EVIDENCE. C. FIRM SHOULD ALSO GIVE A DECLARATION THAT
ANY ADDITIONAL INPUT TAX CREDIT BENEFIT, IF BECOME
AVAILABLE TO SUPPLIER. THE SAME SHALL BE PASSED ON TO
THE PURCHASER WITHOUT ANY UNDUE DELAY.

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 SSD/PTJ/SOUTHERN RLY
TENDER DOCUMENT
Tender No: 61195437 Closing Date/Time: 07/01/2020 14:30

3 (a) PLEASE INDICATE WHETHER YOU ARE REGISTERED WITH ANY Yes Yes Not Allowed
OF THE FOLLOWING MICRO & SMALL ENTERPRISES (MSE)
AGENCIES : DISTRICT INDUSTRIES CENTRES, KVIC, KVIB, COIR
BOARD, NSIC, DIRECTORATE OF HANDICRAFT & HANDLOOM
NAME OR ANY OTHER BODY SPECIFIED BY MINISTRY OF MSME.
[NAME THE AGENCY CLEARLY] IF YES, THEN FOR AVAILING
BENEFITS UNDER MSME ACT SHOULD UPLOAD VALID
DOCUMENTS MAINTAINED UNDER MSME ACT SUCH AS NSIC
CERTIFICATE ETC DULY MARKING THE TENDERED ITEM IN THE
CERTIFICATE. OTHERWISE, CLAIM FOR BENEFITS UNDER MSME
ACT MAY NOT BE ENTERTAINED AND ALSO INDICATE WHETHER
THE ENTERPRISE IS OWNED BY SC/ST/WOMAN. PLEASE UPLOAD
DOCUMENTS IN SUPPORT OF THIS. (b) IF YOU ARE NOT A MSE OR
CONSORTIA OF MSEs FORMED BY NSIC, PLEASE INDICATE
PERCENTAGE OF SUB CONTRACTS IN EXECUTION OF THIS
TENDER THAT WILL BE FROM MICRO AND SMALL ENTERPRISES.
[IN PERCENT OF ORDER VALUE] WITH FURTHER BREAKUP OF
MSE OWNED BY SC/ST [INFORMATION WILL BE PROVIDED IN
PERCENTAGE TERMS WITH 6 FIELDS: MICRO OWNED BY SC, ST,
OTHER AND SMALL INDUSTRIES OWNED BY SC, ST AND OTHERS]
(c). PLEASE REFER PARA 15.0 PART B OF TENDER CONDITIONS.
4 TENDERERS MAY NOTE THAT THEIR OFFERED DELIVERY Yes Yes Not Allowed
SCHEDULE SHOULD CLEARLY INDICATE THE STARTING TIME,
RATE OF SUPPLY AND FINISHING TIME. FIRM SHOULD REFRAIN
QUOTING VAGUE DELIVERY SCHEDULE LIKE 02 TO 12 MONTHS
OR LIKE 06 TO 10 MONTHS
5 MAKE IN INDIA PREFERENCE POLICY, PLEASE REFER PARA 16.0 Yes Yes Not Allowed
PART B OF TENDER CONDITIONS.
6 PLEASE ENTER THE PERCENTAGE OF LOCAL CONTENT IN THE Yes Yes Not Allowed
MATERIAL BEING OFFERED. PLEASE ENTER 0 FOR FULLY
IMPORTED ITEMS, AND 100 FOR FULLY INDIGENOUS ITEMS. THE
DEFINITION AND CALCULATION OF LOCAL CONTENT SHALL BE IN
ACCORDANCE WITH THE MAKE IN INDIA POLICY AS
INCORPORATED IN THE TENDER CONDITIONS.
7 Please enter the percentage of local content in the material being offered. No Yes Not Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.

General Instructions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 [1] All the bidders / tenderers should ensure that they are GST compliant No No Not Allowed
and their quoted tax structure / rates are as per GST Law. [2] In case the
successful tenderer is not liable to be registered under CGST / IGST /
UTGST / SGST Act, The Railways shall deduct the applicable GST from
his / their bills under reverse charge mechanism (RCM) and deposit the
same to the concerned tax authority.

Other Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 BY RITES. FIRM TO INDICATE COMPLETE WORKS ADDRESS No No Not Allowed
WHERE INSPECTION WILL BE CONDUCTED.

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TENDER DOCUMENT
Tender No: 61195437 Closing Date/Time: 07/01/2020 14:30

2 1.RISK PURCHASE: TIME LIMIT FOR MAKING RISK PURCHASE WILL Yes Yes Not Allowed
BE 9 MONTHS INSTEAD OF 6 MONTHS. 2.RAILWAY IS NOT BOUND
TO ACCEPT / CANCEL THE LOWEST OR ANY TENDER OR TO
ASSIGN ANY REASON FOR DOING SO AND RAILWAY RESERVES
THE RIGHT TO ACCEPT / CANCEL ANY TENDER IN RESPECT OF
THE WHOLE OR ANY PORTION OF THE ITEMS SPECIFIED IN THE
SCHEDULE ANNEXED (OR TENDER SCHEDULE) AND THE
CONTRACTOR SHALL BE REQUIRED TO SUPPLY THE SAME AT
THE RATE QUOTED. 3. VENDORS MAY PLEASE NOTE THAT GIVING
INTIMATION REGARDING THE TENDER IN OPEN TENDER CASES
OR GIVING LIMITED TENDER ENQUIRY DOES NOT GUARANTEE
THE SUITABILITY OF OFFER FOR PLACEMENT OF PURCHASE
ORDER. RAILWAY RESERVE THE RIGHT TO PLACE PURCHASE
ORDER SUBJECT TO FULFILLMENT OF TECHNICAL / COMMERCIAL
ELIGIBILITY CONDITIONS/ TENDER CONDITIONS.

Special Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 FOR DESTINATION BY ROAD No No Not Allowed

Technical-Compliances

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 DO YOU AGREE TO THE GUARANTEE/ WARRANTY AS PER Yes Yes Not Allowed
SPECIFICATION AND IN CASE SPECIFICATION DOES NOT
CONTAIN GC/WC. THEN DO YOU AGREE GC/WC AS PER IRS
CONDITIONS OF CONTRACT.

Undertakings

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 TENDERERS TO ACKNOWLEDGE HAVING READ AND ALSO No No Not Allowed
ACCEPT THE INSTRUCTION TO THE TENDERERS AND ADDITIONAL
SPECIAL CONDITIONS OF CONTRACT AS AVAILABLE IN
SOUTHERN RAILWAY STORES DOCUMENTS LINK IN THE e
PROCUREMENT WEBSITE

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 1188532.pdf TOGGLE PIN
2 1188525.pdf LOCK WASHER
3 1124206.pdf DRIVE ROD
4 1188026.pdf RACK _ PINION
5 1188108.pdf LOCKING PAWL
6 1188201.pdf RING_
7 1188231.pdf STOPPER_
8 1188449.pdf COVER TOP BOTTOM
9 1188458.pdf LINER
10 1188467.pdf RING ASSEMBLY
11 1188472.pdf LOCKING PLATE_SPRING
12 1188485.pdf BUSH_BOLT_STUD
13 1188503.pdf MAIN GEAR

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TENDER DOCUMENT
Tender No: 61195437 Closing Date/Time: 07/01/2020 14:30

14 1188516.pdf SHAFT_
15 1187967.pdf MAIN GEAR ASSEMBLY

7. RESPONSIVENESS

S.No. Description

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by Department
of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no. 2015/RS(G)/779/5 dated
03/08/2017 and 27/12/2017.

Digitally Signed By

Dy.CMM/S and T/WS/PTJ ( KUTTYKRISHNAN R )

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