AdmissionPolicy PDF

BU Admissions Policy Edition 1
LETTER OF PROMULGATION
1. This document titled Admission Policy, is hereby promulgated with effect from
Spring 2017 semester.
2. The document contains 53 pages, numbered 1 to 53. Master copy of the

document is held with the Regulation Cell. In the event of any change desired in the
document, an amendment request is to be put up to the Directorate of Admission for
processing.
3. This policy shall be read in conjunction with the Academic Rules/Regulations of

the university. In matters where this policy is silent, relevant rules, regulations and
procedures of BU shall apply. In addition, admission requirements are revised by the
HEC from time to time which shall be complied with, and shall take precedence over this
policy should there be a conflict.
MUHAMMAD HISHAM SI (M)

Commodore
Dated: ____ March 2017 Registrar
BU Admissions Policy i Edition 1

FOREWORD
The Admissions Policy contains Admissions related policies, procedures and

guidelines. The policy will provide guidance and ready reference to all
concerned. Contents of the Admissions Policy are subject to change from
time to time, as and when deemed appropriate by the university.
The Admissions Policy applies to all Campuses and Constituent Units of

Bahria University except Bahria Medical and Dental College.
BU Admissions Policy ii Edition 1

Copy No _____
RECORD OF AMENDMENTS
Amendment No. Dated Articles Amended Authority
BU Admissions Policy iii Edition 1

TABLE OF CONTENTS
CHAPTER - 1
OVERVIEW - ADMISSIONS POLICY
1.1 Overview 01
1.2. Admission Policy Framework 01
1.3 Admission Policy Statement 01
1.4. Scope of Admission Policy 02
1.5 Principles underlying Admission Policy 02
1.6 Definitions 03
CHAPTER - 2
ADMISSION POLICIES
2.1 Fair Admissions 06
2.2 Admission Entry Requirement 06
2.3 Academic Session 06
2.4 Admissions Guidelines 07
2.5 Rejection of Application 08
2.6 Admissions Deadlines 08
2.7 Instructions on Eligibility 09
2.8 Eligibility Criteria for Admission 09
2.9 Ineligibility Criteria 09
2.10 Admission Test 10
2.11 Merit List 11
2.12 Provisional Admission 11
2.13 Deferment of Admission 12
2.14 Cancellation of Admission 12
2.15 Conversion of Conditional Offers 12
2.16 Admission on Migration Basis/Credit Transfer/ 13
Advance Placement
2.17 Transfer between CUs 15
2.18 Intra-Department & Inter-Department Credit Transfers 15
2.19 Undertaking 15
2.20 Changes to the Program 15
2.21 Admission Quota 15
2.22 Admission Process for students from less developed regions
of Pakistan 16
2.23 Criminal Conviction 16
CHAPTER - 3
ADMISSION PROCESS
3.1 The Admission Cycle 17
3.2 Admission Plan/Schedule- BUHO 17
3.3 Admission Plan/Schedule – Campuses / CUs 18
3.4 Admissions Advertisement and Media Campaign 18
3.5 Online Application Submission 19
3.6 Computer Based Admissions Test 20
3.7 Preparations of CBT 20
3.8 Entry Test, Interview and Final Merit List 21
3.9 Registration 22
3.10 New Student Orientation 22
BU Admissions Policy iv Edition 1

CHAPTER - 4
ROLES AND RESPONSIBILITIES
4.1 Director Admissions 23
4.2 Director Post Graduate Programs 23
4.3 Deputy Director Information Technology (IT) 24
4.4 Public Relations Officer (PRO) 24
4.5 Admissions Committee 25
4.6 Head of Departments (HoDs)- Campuses/CUs 25
4.7 Admissions Office (Campuses) 26
4.8 Head of the Admissions Cell (Campuses/ CUs) 26
4.9 Applicants Responsibility 27
CHAPTER - 5
ADMISSION PROCESS- Ph.D
5.1 Eligibility Requirements for Admissions 28
5.2 Ph.D Program Entry Requirements 28
5.3 Selection, Admission & Registration Procedure 28
5.4 Verification of Certificates/ Degrees 29
5.5 Exemption and Transfer of Credits 29
5.6 Fee Refund for Cancellation of Course(s) or Program 30
and Dropped cases
5.7 CBT /Admission Test Subjects 30
CHAPTER - 6
ADMISSION PROCESS- MS/M.Phil/MBA Programs
6.1 Eligibility Requirements for Admission 33
6.2 MS/M.Phil/MBA Programs Entry Requirements 33
6.4 Exemption and Transfer of Credits 34
6.5 Verification of Certificates/ Degrees 35
6.6 CBT / Admission Test Subjects 35
CHAPTER - 7
ADMISSION PROCESS- Undergraduate Programs
7.1 Eligibility requirements for admission 36
7.2 Undergraduate Programs Entry Requirements 36
7.4 Admission O / A Level Candidates 38
7.5 CBT / Admission Test Subjects 38
CHAPTER - 8
FEE
8.1 Timely Payment of Fee 40
8.2 Refund Period 40
8.3 Refund / Readjustment of Tuition Fee and 40
other Allied Charges
8.4 Late Fee 41
8.5 Conflict Resolution in Fee Refunds 41
BU Admissions Policy v Edition 1

ANNEXURE
A Provisional Admission Form (Undergraduate Programs) 42
B Undertaking 43
C List of Less Developed Areas of Pakistan 46
D BU Admissions Advertisement SOPs 47
E Guidelines for MCQs Paper Setters 48
F HEC letter on Constitution of Committee 49
G Response to Admission Request 50
H Application for Transfer of Credits / Exemption 51
J Admission Committee Evaluation Proforma 52
INDEX 53
BU Admissions Policy vi Edition 1

Abbreviations & Acronyms
AD Assistant Director HR Human Resources

Admin Administration IO International Office
AP Assistant Professor IPP Institute of Professional Psychology
ASA Advisor Students Affairs Ord Ordinance
ASP Associate Professor ORIC Office of the Research,
Asstt Assistant Innovation & Commercialization
BOG Board of Governors PEC Pakistan Engineering Council
BU Bahria University PMDC CccCCouncilCouncil
Pakistan Medical & Dental Council
BUMDC Bahria University Medical Prof Professor
and Dental College PG Post Graduate
BUO Bahria University Officer QA Quality Assurance
BUHO Bahria University Head QC Quality Control
Office QE Quality Enhancement
BUSAS Bahria University Support & Rep Representative
Admin Staff Secy Secretary
Coord Coordination, Coordinator SHB Student Hand Book
SOPs Standing Operating Procedures
DA Director Admissions Ty Temporary
DASB District Arms Services Board
DBOS Departmental Board of UG Under Graduate
Studies VF Visiting Faculty
DD Deputy Director
DE Director Examinations
Dept Department
DHR Director Human Resources
DHS Director Health Sciences
Dir Director
DIT Director Information
Technology
DPGP Director Post Graduate
Programs
DQA Director Quality Assurance
Dir R&D Director Research &
Development
DSA Director Student Affairs
DD Deputy Director
FM Faculty Member
FHB Faculty Hand Book
HEC Higher Education
Commission
HEI Higher Education Institute
HERC Higher Education & Research
Committee
HoD Head of Department
BU Admissions Policy vii Edition 1

CHAPTER-1
OVERVIEW - ADMISSIONS POLICY

1.1 Overview
1.1.1 This document lays down BU’s Admission policy & procedures. In the event of
any conflict or difference of interpretation, this document shall hold precedence over
all others except the BU Ordinance No.V of 2000, BU Statutes, BU Academic
Regulations and BU Academic Rules.
1.1.2 The Admission Policy for Medical, Dental, Nursing and allied sciences, as
promulgated by their respective Regulatory Bodies, shall be issued separately.
1.1.3 These policies and procedures are subject to change from time to time on
recommendations of Statutory Bodies of BU.
1.2. Admission Policy Framework
1.2.1 BU is committed to ensuring that its selection policies and procedures are
transparent, followed fairly, courteously, consistently and expeditiously, that
information concerning applicants remains confidential between designated parties,
and that decisions are made by those equipped and authorized to make the required
judgments. All decisions are made on the basis of academic judgment and expertise,
and all applicants are considered in terms of their eligibility to complete the course
successfully.
1.2.2 This policy is intended to provide an overarching framework for University

admissions policies and procedures. The policy will be kept under constant review
with particular reference to emerging best practices and are subject to change from
time to time on recommendations of Statutory Bodies of BU. The University is
committed to ensuring that all admissions and recruitment activity is governed by
relevant and up to date policies and procedures that are implemented consistently
and fairly. It is not intended to be an exhaustive document and is designed to be
read in conjunction with the policies and procedures referenced throughout.
1.3 Admission Policy Statement
1.3.1 Statement
To attract students who are academically well prepared and have the potential
to enrich and contribute to the learning environment at the university.
1.3.2 Purpose
To provide policy information to enquirers, applicants, parents and advisors

about recruitment, selection and admissions at the BU.
BU Admissions Policy 1 Edition 1

1.3.3 Aims and Objectives
The aims and objectives of the Admissions Policy are to ensure that:
a. Applicants are appropriately supported and guided through the

admission and recruitment process.
b. Sound decision making by applicants and the University is assured.
c. University’s strategic objectives are recognized.
d. Encouraging all who have the ability and motivation to succeed in order
to benefit from higher education being offered at BU with the maximum ease
and the greatest flexibility.
1.4. Scope of Admission Policy
1.4.1 This policy shall apply to BUHO and its CUs except BUMDC. All applicable
staff of BUHO and CUs who are involved in recruitment, selection and admissions
activity is required to comply with the policies stated in this document.
1.4.2 All instructions, rules, procedures and guidelines pertaining to admissions and
approved by the Statutory/ Administrative Bodies of BU/CUs, promulgated through
the various publications mentioned below, shall be part of this Policy:
a. Academic Rules
b. Academic Regulations
c. PhD Rules
d. MS/MPhil Rules.
e. Examination Policy.
f. Academic Audit Policy.
g. HEC’s Plagiarism Policy.
h. HEC’s ‘Policy Guidelines against Sexual Harassment in Institutions of
Higher Learning’.
j. Any other document which spells out rules on Admission matters.
1.5 Principles underlying Admission Policy
a. The policy and procedures are transparent, explicit, clear and

consistently applied to all students who will be admitted in BU.
b. Entry requirements shall explicitly identify the knowledge, skills and

competences required at admission and relating these to content, mode of
delivery and outcomes of the award.
c. A commitment to equality in education. Students shall be selected on

the basis of their individual merits, abilities and aptitudes.

d. The admission of students is based on the reasonable expectation that
the applicant will be able to fulfill the objectives and achieve the standard
required for the award for which they are registered.
e. Increase the diversity of BU student population.
f. To offer clear advice and guidance to prospective applicants to enable

them to make informed choices and to apply to programs appropriate to their
interests, academic qualifications and potential.
g. Admissions in BU shall be subject to the availability of vacancies.
h. Constant monitoring and review of admissions practices and

procedures is necessary to effect improvements as required and to respond to
any changes in the institutional mission and external factors including
changing patterns in the applicant market.
1.6 Definitions1
1.6.1 In this document, unless there is anything repugnant in the subject or context,
each definition listed below when appearing in the text shall begin with a capital letter
to convey its reference to the original word/words it is defining:
1.6.2 Academic Council. Means the Academic Council of the University

constituted under Section 19 of the Bahria University Ordinance No.V of 2000.
1.6.3 Admission. The process for identifying applicants eligible to receive an initial
offer of enrolment in a program at the University.
1.6.4 Admission (deferment). An applicant who receives an offer of admission to

a course may apply to defer enrolment in that program for one semester or one
academic cycle.
1.6.5 Admission Period. The period during which applications for admission to
program are considered.
1.6.6 Admission Year. The year the student expects to start the program.
1.6.7 Academic Program. A program of studies which leads to the award of a

University Degree/Diploma to the students, after successful completion of all its
requirements.
1.6.8 Bi-Semester. Academic year format comprising of two semesters of 18-

week each, with inter-semester breaks and summer session. The two semesters
shall be called Spring (starting in Feb) and Fall (starting in Sep) each year. See also
Tri-Semester.
1
BU Academic Rules 2016, Chapter 1, Clause 1.3, page 1

1.6.9 Constituent Unit. Means Bahria University Islamabad Campus, Bahria
University Karachi Campus, Bahria University Lahore Campus, National Centre for
Maritime Policy Research Karachi, Bahria University Medical and Dental College
Karachi, Institute of Professional Psychology Karachi, Pakistan Navy School of
Logistics Karachi; any other College/Unit/Institute constituted under Section 2.f of the
BU Ordinance.
1.6.10 Credit Hour. The unit measuring educational credit; one Credit Hour
would usually mean one weekly period of approximately one hour, lasting 16 weeks.
This makes one Credit Hour equal to 16 Contact Hours. For practical/laboratory
work, the equivalence is either two times or three times that of theory, that is, one
Credit Hour is equivalent to 32 or 48 Contact Hours, depending on the nature of the
program.
1.6.11 Cumulative Grade Point Average (CGPA). The summation of multiples of

Grade Points and Credit Hours of all Credit Courses divided by the total number of
Credit Hours taken by a student beginning from his admission till the last
examination held.
1.6.12 Enrolment. Refers to a period of time in a student’s candidature,

commencing at the time the student has complied with all the University
requirements for enrolment; and unless the student re-enrols, ceasing at the date on
which the University cancels, or the student withdraws from or discontinues
enrolment; or the next new enrolment period commences.
1.6.13 Exemption. Exemption means a student is not required to take a

similar course if he/she has already done it within or outside BU at any HEC-
recognized University. When granted Exemption, credits for that course earned
previously are not counted towards credits or CGPA requirements for the degree.
The student shall be required to take another course to make up for the total number
of credits or CGPA required to meet the degree requirements.
1.6.14 Extended/Maximum Program Duration. Maximum possible duration

during which a student must complete the program and meet all the degree
requirements, failing which he/shall be considered Time-Barred and denied
permission to continue studies in the program.
1.6.15 Grade Point Average (GPA). The summation of multiples of grade points
and Credit Hours of all Credit Courses divided by the total number of Credit Hours
taken by a student during a semester.
1.6.16 Major. Main field of specialization during graduate or under-graduate

studies which will be in addition to and incorporate a core curriculum. BU shall
define a framework including a certain number of required courses.
1.6.17 Migration. The act of a student leaving one HEC-recognized DAI and
joining another. See also Transfer.
1.6.18 Misconduct. Conduct prejudicial to good order, or university

administrative and academic discipline, or any action unbecoming on part of a

student or faculty member, including any act to bring or attempt to bring political or
other outside influence directly or indirectly to bear on the University or any
employee or student of the University.
1.6.19 Non-Credit Course. A course of study which carries no credit but may
be a requirement for a degree.
1.6.20 Plagiarism. Taking and using the thoughts, writings and inventions of
another person as one’s own.
1.6.21 Pre-Requisite. A course that a student must complete before being

registered for a subsequent higher course.
1.6.22 Qualification. An academic attainment recognized by the University.
1.6.23 Regular/Normal Program Duration. The road mapped duration of a

program, without any extension, within which a student is expected to complete the
program and meet all degree requirements.
1.6.24 Semester. An 18-week academic period, in which one set of courses in

each discipline is offered. See also Trimester.
1.6.25 Student. A person who has registered for a certain number of courses in a
regular degree program or a short course offered by BU.
1.6.26 Summer Session. A ten-week academic period that is devoted to

conduct courses of requisite Credit duration and Contact Hours. The Contact Hours
during each week of Summer Session will be doubled to ensure that the Course
contents are thoroughly taught. Summer Sessions are arranged for the students to
complete their academic deficiencies.
1.6.27 Transfer. The act of a BU student leaving one CU of the BU and joining
another, or leaving one Department of a CU and joining another in the same CU, or
leaving one program and joining another in the same Department. See also
Migration.
1.6.28 Trimester, or Tri-Semester. Academic year format comprising of three

back-to-back semesters of 17-18 week each, with no inter-semester break. See
also Bi-Semester
1.6.29 Waiver. Removal of the Time-Bar status for a specific period in terms of
regular semesters or time period to enable the student to complete the shortfall in
degree requirements.
1.6.30 Reference to this Document. Reference to the clauses, sub-clauses,

sub-sub-clauses, and Annexes of this document will be made by quoting the
designator - “Admission Policy” - followed by the clause, sub- clause, sub-sub-
clause, or Annex number/alphabet. For example: “Admissions Policy clause 8.31”
etc.

CHAPTER-2
ADMISSION POLICIES
2.1 Fair Admissions
2.1.1 BU is committed to delivering a fair admissions system that recruit and admit
students who have the potential to and who are most able to benefit from the
University’s learning, teaching and research environment. Underlying this strong
belief are three factors that are key to indicating the likely success of a student:
a. Ability at a certain level in thinking and learning.
b. A foundation of skills from which to extend their study.
c. Motivation and commitment.
2.1.2 Admissions to all programs of BU Campuses and CUs are granted on the
basis of merit alone. Candidates from all over Pakistan and overseas can apply.
2.1.3 The policy and procedures defined in this document shall be used to admit
students provide equal opportunities to all students regardless of gender, sexuality,
nationality, race, colour, culture and religion. No domicile condition shall be there.
2.1.4 All BU Campuses and CUs have responsibility for determining the specific
entry requirements and selection criteria for their programs of study, keeping in view
HEC end regulatory defined guidelines.
2.1.5 Abridged version/extracts of this policy document shall also be articulated in

the Bahria Profile, SHB, FHB and respective programs prospectuses; the same shall
be kept updated in line with the changes /amendments adopted by the Academic
Council.
2.2 Admission Entry Requirement
2.2.1 HoDs through respective Deans and Director Campuses shall forward specific
entry requirements and selection criteria for their programs of study for all academic
courses/programs/degrees being offered to Admissions Directorate of BUHO. Such
details for respective programs shall be made available on BU website and
prospectuses specifying:
a. Academic entry requirements.
b. Program contents and structure.
c. Degrees/ transcript required for verification.
d. Other accepted experience and/or qualities.
e. Affidavit/ Hope certificate.
2.3 Academic Session
2.3.1 Academic Session at Bahria University comprises two regular semesters each
of 18 weeks duration:
Fall Semester: 18 weeks (Sep – Jan)

Spring Semester: 18 weeks (Feb – Jun)

2.3.2 Fall and Spring are regular semesters whereas, summer session (10 weeks
from Jun – Aug) is offered for the benefit of those students, who may want to
improve their grades in any course, provided 10 or more students register for the
course.
2.4 Admissions Guidelines
2.4.1 Admissions Department of the Campuses/CUs in close coordination with

Admissions and IT Directorate of BUHO will conduct admissions into various
University programs being offered in a semester. BU Campuses and CUs shall
devise Admission Schedule for a particular Semester and submit it to Director
Admission BUHO for approval of Rector.
2.4.2 Admissions will be opened twice a year, or as stated otherwise for specific
programs. At the time of granting new admissions, BU will invite applications through
major newspapers and BU website. Candidates applying for admission to BU are
required to submit application complete in all respect. Admission/enrolment in any
program shall be limited to the number of students who can be accommodated.
2.4.3 Applicants for admission must meet the relevant academic qualifications
needed for the program being applied for before being considered for admission.
These qualifications shall be determined by the Academic Council and shall be
notified from time to time. Admissions shall be granted purely on merit achieved in
the entrance test, or the tests conducted by the NTS i.e GAT, GRE, SAT etc, if so
provisioned, academic record and interview. The applicants shall be required to:
2.4.3.1 Apply online, on or before the notified closing date; and
2.4.3.2 Appear in the admission test on the date notified by BU, or produce
results of the tests conducted by the specified testing service if so
provisioned.
2.4.4 No qualified candidate will be refused admission on the basis of his / her
inability to pay BU fees; such candidates are required to apply for financial
assistance/Qarz-e-Hasna and shall meet the criteria for the same.
2.4.5 Candidates who inadvertently selects wrong program during his on line
application shall be allowed to change the program provided that applicant submits a
fresh fee for the new program.
2.4.6 Candidates applying for an admission on a program will have one of three
outcomes:
a. Candidate is successful and gets an offer of admission.

b. Candidate is successful and an offer of provisional Admission is made.
c. Candidate is unsuccessful.

2.4.7 The following guidelines shall be used to determine application outcome:
a. A student who meets all the eligibility and academic requirement,

qualifies the admission test and has been successfully interviewed will be
offered an admission, subject to availability of vacancy on the program.
b. A student who is awaiting results of tests or examinations, or who

needs to undergo tests/assessments to determine whether they meet entry
requirements, will be offered a conditional place on their chosen program,
subject to availability, if they are predicted to meet the entry requirements or
have demonstrated through previous/informal assessment that they are
capable of meeting the entry requirements.
c. A student who fails to meet entry requirements or unable to qualify the

admission test of the university will be unsuccessful in their attempt and will
therefore be advised to re-apply for a program in next semester.
2.5 Rejection of Application

2.5.1 The University reserves the right to reject any application for admission without
assigning any reason.
2.6 Admissions Deadlines
2.6.1 The University has set regulations stipulating the period within which an
applicant must apply for an admission in a chosen program. The start and end dates
of admission session for each semester shall be promulgated in Academic Calendar.
Where the University deems that this would not be feasible due to late submission of
an application, the University reserves the right to make an offer of deferred entry for
an alternative commencement date.
2.6.2 The University admission deadlines for a given semester shall be

appropriately advertised through print media as well as through University website.
Applicants are therefore advised to submit their applications to BU Campuses or CUs
before the stipulated deadline. All applications received by the published and agreed
deadlines shall receive equal consideration.
2.6.3 BU Campuses or CUs may request for extension in application deadline in
order to attract larger segment of student community and also to synchronize with
the academic fraternity of the region/city where the campus or CU is located. Such
cases of extension shall be processed through Admission Directorate of BUHO for
Rector’s approval.
2.6.4 In cases where the candidates having applied online and is unable to get
admit card due any reason; campuses admission office shall advise he or she to
report to the respective campus along with the fee challan deposited in the bank.
Campuses admission office in coordination with Director Admissions and IT
Directorate of BUHO shall take necessary measures to resolve the issue.

2.7 Instructions on Eligibility
2.7.1 Applicants for admission must meet the eligibility requirements set-forth by
BU. Candidates are advised to confirm their eligibility prior applying online.
2.7.2 In case of annual system, eligibility will be determined on the basis of result in
percentages.
2.7.3 In case of semester system, eligibility will be determined on the basis of
CGPA obtained out of 4.00.
2.7.4 In case the result is shown both in CGPA and percentage, CGPA will be
considered.
2.8 Eligibility Criteria for Admission
2.8.1 Minimum eligibility criteria for applying for admission for various
Undergraduate and Postgraduate Programs offered by BU are as under:
a. Engineering Programs: 60% in F.Sc (Pre-Engg.) or equivalent as per

IBCC equivalence.
b. Medical Sciences: 60% in F.Sc (Pre-Medical) or equivalent.
c. Legal Studies: 50% in FA/F.Sc
d. All other UG programs: Minimum 50%
e. MBA/MS/MPhil programs: CGPA 2.5/4.0 or 50% marks in
Masters/Bachelors/ equivalent degree. For legal studies minimum CGPA of
3.0/4.0 or 55% marks where CGPA is not given.
f. Ph.D programs: CGPA 3.0/4.0 or 60% marks in MS/MPhil or equivalent
degree.
2.8.2 Candidates of O/A Level or any other foreign equivalent qualification can
apply on the basis of O Level (SSC) equivalence certificate obtained from Inter
Board Committee of Chairman (IBCC) office but confirmation of their admission is
subject to provision of A Level (HSSC) equivalence certificate duly obtained from
IBCC, Pakistan and Diploma of Associate Engineer (DAE) etc.
2.8.3 For all Pakistan based foreign examinations (A/O-levels), IBCC will not issue
equivalence, unless the candidate has cleared Pakistan Studies, Islamic Studies and
Urdu. However, for students who attempted overseas exams abroad (both O & A
levels) these subjects are not compulsory.
2.8.4 Detailed eligibility and academic qualification needed for different programs is
discussed in respective chapters.
2.9 Ineligibility Criteria
2.9.1 Candidates with any of the following deficiencies shall be NOT eligible for
applying for admissions:

a. Having secured less than 50% marks in Matric and HSSC (except
when seeking admission in Engineering programs of the University where
minimum pass percentage is 60%).
b. Having failed / not appeared in any subject in HSSC Part-I / II.
c. Awaiting result of supplementary exam of HSSC Part-I.
d. Having secured less than 50% marks in O/A level as per the
equivalence certificate issued by IBCC.
e. In case of O & A level / equivalent foreign qualification, those not in
possession of valid O level or equivalent qualification certificate issued by
IBCC at the time of applying to BU.
f. GMAT/GRE taken more than 2 years before the BU admission
deadline.
g. Expelled from BU on disciplinary grounds.
h. Having criminal conviction in offences of moral turpitude. (Also see
Article 2.23)
2.10 Admissions Test
2.10.1 BU shall conduct own admission test in those UG and PG Programs which
are recommended by faculty (Dean and HoD) after soliciting approval of Rector.
2.10.2 BU test shall be at par with NTS and GRE(General and Subject whichever is
applicable).2
2.10.3 GRE(General & Subject) and NTS-GAT(General & Subject) test shall be
accepted by BU for admissions in MS/M Phil & Ph.D Programs as applicable.3
2.10.4 HEC shall be consulted on case to case basis for consideration of GAT from
relevant specialization for admissions in PG Programs.4
2.10.5 Passing the Admission Test (or the test conducted by the specified testing
service if so provisioned) shall be mandatory, irrespective of the candidate’s
performance in the previous certificate/degree program. For BU Admission Test, the
pass marks shall be as under
a. Undergraduate Programs: Passing marks are 33%.

b. Postgraduate Programs: Passing marks will be 50%.
c. Ph.D Test: Passing marks will be 70%.
2.10.6 Admission test score of BU shall remain valid for a period of one year for the
purposes of admission, in case a candidate is selected on the basis of his test score
but does not join the program, but later on requests for admission on the basis of
score attained earlier on. He/she, however, will have to compete with the current
batch of students appearing in the entry test on the basis of his/her score/marks
obtained earlier to secure a seat for admission.5
2
HERC letter BU-R&D/18-HERC-11/278 dated 23 June 2016, para 2 c.
3
HERC letter BU-R&D/18-HERC-11/278 dated 23 June 2016, para 2 d.
4
HERC letter BU-R&D/18-HERC-11/278 dated 23 June 2016, para 2e.
5
Academic affairs letter no DDAA/74&76/2004/207 Dated 31 January 2004

2.10.7 Students with valid ETS* scores have the option, not to take BU Admission
Test and submit scores as mentioned below:
Test Program
SAT I Bachelor’s Programs (Non-Engineering)
SAT II Bachelor’s Programs (Engineering)
GMAT MBA Programs
GRE/GAT MS / MPhil or equivalent programs
(General)
GRE/GAT PhD programs
(Subject)
2.11 Merit List
2.11.1 Final Merit for the admission shall be prepared on the basis of entry test
result, academic eligibility, qualification marks (intermediate/ Equivalent or
Bachelor’s / Equivalent) Admission Test Score, Interview score or performance in a
discussion forum (to check verbal skills).
2.11.2 If applicant has taken more than one test, the best score will be considered
for application evaluation.
2.11.3 The weightages assigned for each degree program is as follows: 6
Degree Program Weightages

BS Admission Test: 50%, HSSC: 40% &SSC: 10%
Masters (MBA) Admission Test: 40%, BS/BA/BSc: 40%, Interview:
20%
MS/MPhil
As per respective Rules
PhD
2.11.4 Admissions/enrollment to any program is limited to number of students

that can be accommodated. University reserves the right to cancel any program
advertised due to insufficient number of applicants.
2.12 Provisional Admission

2.12.1 Applicants who make the merit list but are waiting for the result of the qualifying
examination may be granted provisional admission. If so admitted, they shall submit
their mark sheets, showing all subjects of the qualifying examination passed and the
required aggregate marks achieved, within six weeks of the commencement of the
semester. Failure on any account i.e failure in any subject, failure to achieve the
required aggregate marks, or failure to submit the marks sheet within 6 weeks of the
6
Item 6 of 12th ACM & BU Academic Rules 2016, Chapter 2, Clause 2.1.3, Table 1, page 5

semester start shall lead to disqualification from the program and cancellation of
admission.7 Proforma for Provisional Admission is at Annex ‘A’.
2.12.2 Applicants, who apply before the announcement of results, shall be re cautioned
that, Supplementary in any subject is considered as failing the examination even if
the student has obtained the minimum requirement of percentage. Admission of such
students will be cancelled immediately.
2.12.3 It is the responsibility of the student to inform the University in case he / she
fail to meet the basic eligibility criteria. At times, when students not being eligible, still
apply, there are chances that they can be expelled at a later stage once scrutiny of
documents is complete.
2.13 Deferment of Admission
2.13.1 Candidate selected for admissions may defer their admission for one semester
(in case of Engg. programs for two semesters) after paying the admission fee. The
students desiring to do so are required to submit an application to the respective
Director Campus for deferment of their admissions within two weeks of
commencement of the semester. Fee deposited by such students will be readjusted in
the subsequent semester.8
2.13.2 Whilst the University accepts deferred applications, it cannot guarantee that a
course will definitely run in the requested year of entry. Such applications can be
made directly at the time of applying. Applicants wishing to defer after resubmitting
an application should contact the Admissions Office of the respective Campuses.
2.13.3 Applicants shall normally be allowed to defer their place once only. In
exceptional circumstances, a second deferral may be allowed, although a new
application form will be required.
2.14 Cancellation of Admission
2.14.1 Admission of a candidate is liable to be cancelled if he / she are found guilty of

suppression or misrepresentation of material facts at any stage. The University can
further debar him / her from seeking admission elsewhere. Other universities in the
country shall also be informed about the same.
2.14.2 The seats of those candidates who, after paying admission dues, do not join the
allocated program of study within 15 days of the date of commencement of the program
shall be declared vacant and filled up by the candidates next on merit.
2.15 Conversion of Conditional Offers
2.15.1 Conditional offers shall be converted to confirmed offers when an applicant

has met the conditions of the offer and this has been validated by the Admissions
Committee.
7
BU Academic Rules 2016, Chapter 2, Clause 2.1.4, page 6
8

2.16 Admission on Migration Basis/Credit Transfer/Advance Placement
2.16.1 Admission in BU on migration basis shall only be allowed from the Colleges,
Universities or the Institutions recognized by the HEI and the concerned Regulatory
Body. No migration shall be allowed in any one-year programs run by BU. However,
a student studying in a one-year PG program at the previous HEI shall be entitled to
migration to BU in the same program if it is of more than one-year duration at the BU.
Migration will only be allowed if CGPA of the applicant is above the following minima
according to the grading system of BU:9
a. BS: 2.5 or above
b. MBA: 2.5 or above
c. MS/MPhil: 3.0 or above
d. PhD: 3.0 or above
2.16.2 Students wishing to migrate to BU shall produce an NOC from their

previous HEI. A migration shall be considered as a normal admission and the
applicant shall go through the entire admission process; the applicant shall be
required to take the BU admission test and make the merit list.10
2.16.3 Following procedure shall be adopted for TOCs:
a. In the admission application, the applicant shall attach the

prescribed TOC form and give details of the unfinished program. The
TOC form shall carry the following mandatory information:
(1) Previous HEI.
(2) Program, its duration, credit hours, semesters attended,

credit hours completed and CGPA earned.
(3) Tabulated list of courses for which TOC is sought, with

grades earned and the percentage ranges of those grades.11
b. If the candidate has applied for TOC, the CU shall ensure that:
(1) The prescribed and fully completed TOC form has been
attached;
(2) The applicant is not already time-barred in the program;
(3) The applicant shall have sufficient academic time at the

BU to complete the remaining program within the Maximum
9
10
11
BU Academic Rules 2016, Chapter 2, Clause 2.2.3.1, page 6

Program Duration as defined in Table 2 of Academic Rules
2016.12
c. A candidate not fulfilling any of these conditions shall not

be admitted into the BU, other than as a fresh candidate.13
2.16.4 TOCs and Exemptions shall be considered on the basis of course

contents, Credit Hours, basic eligibility criteria and a minimum of C+ grade according
to the BU grading system in the courses for which TOC or Exemption are being
sought. The Equivalence Committee shall make final recommendations on
TOC/Exemption to the Director of the Institute concerned. All migration cases shall
be entitled to TOC/Exemption up to a maximum of 50% of the total credits in the
program to which transfer is sought.14
2.16.5 For migration to and from Medical and Dental Colleges, the PMDC & BU
rules shall apply.15
2.17 Transfer between CUs
2.17.1 Inter-Campus transfer shall be allowed during the semester break only.
Application for transfer shall be filed with parent Department at least eight (8) weeks
before the start of the next semester. Approval of the host Department of the joining
Campus shall be required which may give consent only if a seat is available for the
joining student. The student shall join the other Campus at the start of the next
semester, only after the transfer has been approved.16
2.17.2 New CU will allocate fresh Enrolment Number and forward the student’s
academic record to the Examination Department of BU. University Examination
Department will update the Examination database and confirm action to the Institutes
and the concerned student.17
2.17.3 A student transferring from one CU to another, in the same program, shall be
on the same transcript as in the previous CU. If the student wishes to join a different
program in the new CU, then he/she shall apply for fresh admission to the new
program and, if selected, shall be entitled to TOCs in all courses in which he/she
scored a minimum of C+ Grade. 18
2.17.4 All cases of transfer between campuses shall be referred to respective

Director Campuses under intimation to admissions directorate of BUHO so that
transfer requirements are met in timely manner.
12
13
14
15
16
BU Academic Rules 2016, Chapter 2, clause 2.3.1, page7
17
18

2.18 Intra-Department & Inter-Department Credit Transfers
2.18.1 A student Dropped from a program on academic grounds, or otherwise

wishing to change the academic program, shall be permitted to join any other
program, in the same Department or another Department, provided he/she takes
admission afresh, going through the entire admission process.19
2.18.2 A re-admitted student shall be entitled to full transfer of credits in those

common courses, or equivalent courses as determined by the Equivalence
Committee, in which the student scored a minimum of C+ Grade.20
2.18.3 A re-admitted student shall be exempted from payment of the admission fee.
2.19 Undertaking
2.19.1 A student admitted to any program at the University shall give an undertaking
to the effect that he/she would abide by the University’s Statutes, Regulations and
Rules, and the Code of Conduct. The undertaking shall be made on Rs 20 stamp
paper, and duly notarized, as per the specimen at Annex ‘B’.21
2.20 Changes to the Program
2.20.1 Where material changes have been made to a published program, those
applicants with an offer on that program will be informed of those changes as soon
as possible. Such changes may include:
a. A change in the approval status of the program.
b. A program gaining accreditation from a professional body.
c. A major variation to the program fees.
d. A change of location of program delivery.
e. The closure or suspension of a program.
2.20.2 Applicants will have the option of withdrawing their acceptance on the
program. Should they wish to be considered for an alternative program their
application will then be assessed against the entry criteria for that particular program,
provided vacancy exists to accommodate them.
2.21 Admission Quotas
2.21.1 Two percent quota shall be kept for disabled candidates. Applicants with
disabilities can request reasonable facilities during the admissions process. All such
requests must be supported by documentary evidence.
19
20
21
BU Academic Rules 2016, Chapter 2, clause 2.5, page7

2.21.2 A quota of 2% shall be kept in admissions in BU for applicants/ students from
less developed regions of Pakistan.22
2.21.3 Applicants on reserved seats of lesser developed regions of Pakistan should

fulfill general conditions for admission in BU and must satisfy minimum
admission criteria, prescribed for each degree program.
2.21.4 Applicants belonging to lesser developed region of Pakistan shall be required
to produce duly attested domicile from DASB for admissions in BU.
2.21.5 List of less developed regions of Pakistan is at Annex ‘C’.
2.22 Admission Process for Students from Less Developed Regions
a. Admissions Directorate in coordination with PRO, DD(IT) and DSA

shall highlight 2% quota reserved for students from less developed
region of Pakistan in the Admissions Advertisement of BU.
b. Applicants shall apply online, on or before the notified closing date:
c. Applicants shall appear in the admission test on the date notified by
BU, or produce results of the tests conducted by the specified testing
service if so provisioned.
d. IT Department shall generate separate merit list of Candidates
belonging to lesser developed regions to Admissions Directorate for
soliciting approval of Rector.
e. Admission Committee of BU Campuses/CUs shall verify the domicile of
the applicant belonging from lesser developed regions of Pakistan in
order to look for any discrepancies and ineligible students.
f. Only the selected students meeting the criteria specified in Article 2.8
and 2.21.3 of this policy shall be enrolled for admissions in BU.
2.23 Criminal Conviction
2.23.1. Applicants are required to inform BU of any criminal conviction. Full details
are to be provided.
2.23.2 The University reserves the right to refuse admission to any applicant with a
criminal conviction that may jeopardize the reputation of the University.
2.23.3 Failure to declare any criminal conviction by a student already enrolled in BU
shall result in immediate cancellation of his/her admission.
2.23.4 Where admission to the program is denied on the basis of the criminal
conviction, the applicant will be notified of the decision in writing by respective
Campuses/CUs.
22
BU Strategic Goal 5, Objective 1, Action 1, Target 3.

CHAPTER-3
ADMISSION PROCESS
3.1 The Admission Cycle
3.1.1 A typical admission cycle in BU and CUs commences well before the start of
the Spring or Fall Semester. The Admission Cycle starts with receipt of Academic
Calendar and consists of following stages:
a. Preparation of Admission Schedule/ Plan

b. Admissions Advertisement, Media Campaign/Outreach Program.
c. Online Registration of Applicants.
d. Review, preparation and validation of CBT
e. Admissions/Entry Test.
f. Interview.
g. Approved Merit List.
h. New Student Orientation.
j. Registration.
k. Commencement of the Semester
3.2 Admission Plan/Schedule- BUHO
3.2.1 All planning with respect to admissions for UG and PG Programs shall be
centralized with Director Admissions, who shall:
a. Seek inputs from stake holders on admission intakes, new programs to

be offered, changes to the prospectuses for the following semester and
proposed MCQs with answers. This task shall be completed by S-19 weeks,
where S is the semester start date.
b. Make an Admission Plan, charting out the admission schedule and

intakes for the next semester, based on the inputs from the Campuses and
CUs.
c. Promulgate the Admission Plan for implementation by respective

Campuses/ CUs, by S-15 weeks.
d. Review the prospectuses during the period S-15 to S-13 weeks, send
them for print by the S-11 weeks, and dispatch them to the CUs by S-9
weeks.
e. Review advertisement requirement. If combined advertisement for all

campuses is required, then advertisement shall be given in print media by S-
10 weeks.

3.3 Admission Plan/Schedule- Campuses/ CUs
3.3.1 To implement the admission plan, following action shall be undertaken by

respective Campuses/CUs.
a. Review prospectuses, forecast admission intakes, forecast the

admission schedule. Provide the following inputs to the Director Admission by
S-17 weeks:
(1) Changes to Prospectuses.

(2) Proposed admission intakes.
(3) Proposed Admission Schedule.
(4) New programs to be offered along with NOC details.
(5) Submit 150 MCQs through respective departmental paper
setting committees.
b. Advertise, by S-10 weeks, the admission schedule in accordance with

Admission Plan, making minor adjustments only for local environments and
without change to semester start date. There shall be no change to the
semester commencement date as promulgated by BUHO.
c. Keep Director Admissions at BUHO informed of response to each

admission program. Admissions state indicating forecast intake, number of
applicants applied and processing fee deposited shall be forwarded to
Director Admissions on weekly basis till admissions deadline.
d. Conduct the admissions CBT as directed in the Admissions Plan. Be

responsible for all the aspects of the CBT.
e. Disseminate/ display/upload approved entry test result for each

program.
f. Promulgate interview schedule of the candidates. Coordinate conduct

of interviews of the candidates by the respective faculty members and indicate
interview test dates.
3.4 Admissions Advertisement and Media Campaign
3.4.1 BU endeavors to offer appropriate information and support to both potential

and actual applicants, enabling them to make informed choices and decisions at the
relevant stages of the admissions process through advertisement utilizing a variety
of media. BU shall provide accurate and up-to-date material on its academic and
support services (e.g. Accommodation, Library and IT provision) requirements,
inclusive of entry requirements, fees and student regulations, to all enquirers and
applicants at key stages in the admissions cycle. Director Campuses in coordination
with Admissions Directorate shall ensure that alterations made to offers and/or
programs upon which offers have been made, are communicated to prospective
students at the earliest opportunity.

3.4.2 In order to increase BU popularity among potential target audience, a
comprehensive Media Plan shall be prepared by PRO prior start of each semester.
The plan shall aim at effectively utilizing various modes and to bring synergy in BU
media campaign. The plan shall cover the following modes of media:23
a. Newspapers Advertisements (Print Media)
(1) Admissions shall be advertised by BUHO only in daily English,

Urdu, regional languages etc. After 15 days of publication of 1st
Insertion of advertisement the 2nd insertion will be sent for printing. The
advertisement shall be error free, imaginative and should offer
courses/programs which are duly approved by BU Academic council
and HEC.
(2) Advertisements given in print media shall also be uploaded on

BU website by Admissions Directorate/ Campuses/ CUs through
Deputy Director IT.
(3) SOP for advertisement is at Annex ‘D’.24
b. Social Media. Leveraging social media to attract prospective students

is increasingly becoming an important tool for an effective media campaign.
To this effect, social medial avenues such as Facebook page, Twitter, etc
shall be exploited to advertise BU Admissions.
c. Radio. The benefits of using radio for advertising are many, ranging
from its effectiveness to its low cost. Admissions announcements by
respective Campuses/CUs shall be made on FM Radio as per PRO approved
Media Plan.
d. BU Web TV. Bahria Web TV shall be utilized to show on Campus
activities and to promote admission process.
3.5 Online Application Submission

3.5.1 BU Online Application System is a centralized integrated application for
conducting the online admission for all its Campuses whereas; step by step guide to
BU Online Application System shall also be made available on the admission portal
by DD IT. When applications for admissions are invited, candidates shall be first
required to get registered by providing valid email address. On provision of
registration number, the candidate is required to fill up the online admission form and
deposit specified processing fee. Upon depositing fee admit card is issued to the
candidate.
23
Letter no PRO-BU/2016/103 Dated 24 Oct 2016
24
Letter no PRO-BU/2016/103 Dated 24 Oct 2016

3.6 Computer Based Admissions Test
3.6.1 Admissions tests in all BU Campuses for all programs shall be fully automated
computer based.
3.6.2 Candidates shall have the option to select test date and session of test from
the available schedule after depositing application processing fee.
3.6.3 The result of BU Entry Test shall remain valid for one academic year.25
3.7 Preparations of CBT
3.7.1 Computer-based test shall be designed in accordance with the internationally
practiced system. It shall be easy to attempt with minimal practice. Instructions to
attempt computer-based entry test and sample test shall be made available on BU
website for guidance.
3.7.2 Every semester fresh CBTs shall be prepared as per following procedure.
a. Formulation of Paper Setting Committees for each program in the
months of Oct for Spring and May for Fall semesters through respective
Deans. Names of nominated FMs who will design questions for each
department shall be forwarded to Admissions Directorate BUHO 26. For
MS/MPhil and PhD programs, the committee shall comprise 2-3 PhD faculty
members of relevant discipline and one of them be preferably from outside the
university.27
b. Paper setting committees comprising the nominated FMs shall forward

150 MCQs for each subject to Admissions Directorate BUHO by
30thNovember for Spring Semester and 30thJune for Fall Semester28. Paper
setting committee members shall enter questions into the CBT databank
through online questionnaire entry module.29
c. Difficulty level shall be 50% Easy, 30% Moderate and 20% Difficult.
Guidelines to design an MCQ are at Annex ‘E’.30
d. Formulation of Questions Papers along with Validation & Reliability by

a Committee by First Week of December for Spring Semester and First Week
of July for Fall Semester.31 The validation and reliability committee shall be
headed by Director Admissions and shall comprise Director PGP and 3-4 FMs
nominated by Respective Deans/ Director Campuses. The Validation
committee shall verify validity and reliability of the CBT modules/papers
prepared.
25
Academic affairs letter no DDAA/74&76/2004/207 Dated 31 January 2004
26
Registrar Order no RBU/AD/76/S-17/297 Dated 26 Oct 2016.
27
HEC letter No. 1-3/AD-QA/HEC/NQAC(21)/2016/52 Dated 18 March 2016.
28
29
PGP letter No BU-PGP/2016/478 Dated 9 Nov 2016.
30
Registrar Order no RBU/AD/76/S-17/297 Dated 26 Oct 2016
31

e. Conduct of CBT in all CUs as per schedule approved by Competent
Authority.32
f. BUHO IT Directorate shall generate the results of CBT conducted at a

given Campus and intimate results to Director Admissions immediately.
Necessary coordination with IT Deptt of respective campuses shall be made
by DD(IT) for smooth conduct of CBT.
g. IT Directorate in coordination with Director Admissions and Director

Post Graduate shall prepare merit lists of the entry test. The merit list after
approval of Rector shall be forwarded to Campuses.
h. Mock test for practice by candidates shall be made available on the BU

website by IT Directorate.
k. Director Admissions and Director Post Graduate shall review

admission test questions attempted vs difficulty level and shall update CBT
data bank every semester.33
3.7.3 BU shall intimate the composition of the paper setting committee to QA

Division, of HEC within one month of its constitution. Moreover, any changes in the
composition of the committee shall also be intimated to HEC by Director PGP in light
of instructions of Annex ‘F’.
3.7.4 DD (IT) shall provide login ID and password to members of paper setting
committee for online entry of questions into CBT databank. These login ID &
password shall be issued to the BU members of the committee against their official
email i.e @bahria.edu.pk. External Committee members may prepare their questions
and securely share with local committee members who may enter the questions on
their behalf.
3.8 Entry Test, Interview and Final Merit List
a. Applicants must appear in the CBT (except those opting for SAT/ETS
Scores etc.) on the scheduled dates as advertised in the press or indicated on
the BU website.
b. Admissions test organized by the Admissions Directorate shall be

conducted at concerned Campuses under supervision of Director Campuses.
c. Selected CBT for conduct of Admission Tests shall be indicated by

Admissions Directorate through IT Dept BUHO to the respective Campuses.
d. Invigilation shall be done by Campuses. Procedure for the same shall

be covered in detailed instructions to be issued by Director Campuses prior
each Admission Test.
32
33

e. After the test, merit list for interviews shall be announced and posted at
concerned campuses and website www.bahria.edu.pk.
f. Original documents are to be produced at the time of interview by the

candidates, the copies of which shall be submitted along with application
forms.
3.9 Registration
3.9.1 The selected candidates shall be required to register on or before the date
given in the offer letter, the failure to do so shall result in cancellation of admission.
Upon fee submission DD (Academics) office of respective campuses shall generate
enrollment numbers of candidates for registration purpose.
3.10 New Student Orientation
3.10.1 Orientations are designed to provide fresh students with information

regarding University services, policies and procedures, student responsibilities and
faculty expectations etc. Orientation shall take place prior to start of semester and
shall include development of learning, study skills and development of computing
skills. All new students shall be required to attend orientation session just before
commencement of semester.
3.10.2 All fresh students shall be provided with SHB at the time of orientation. It is
students' responsibility to obtain the handbook and adhere to the stipulated
Academic Rules and University policies. Whenever any amendment to this book is
notified on website, students are to amend their copy. Campuses/CUs shall ensure
that the SHB is issued to each student registered.
3.10.3 In addition to SHB, all fresh students shall be issued with following documents
during orientation by respective Campuses:
S.No Documents
a. Academic calendar
b. List of key personnel on Campus
c. Bus route (university/contractor)
d. Foreign collaboration of BU
e. Departmental Information
f. Medical proforma and blood group slips
g. Rules for the BU Library
h. Brochure on SRC events and clubs
j. SRC Newsletter
k. Student ID Cards

CHAPTER- 4
ROLES AND RESPONSIBILITIES
4.1 Director Admissions
4.1.1 Admissions Directorate shall be responsible for the overall conduct, control
and monitoring of the admissions process for all the disciplines being offered by the
BU. The Admissions Director shall:
a. Prepare and release advertisements pertaining to admission schedules

of various programs and coordinate the University entry tests.
b. Coordinate with the CUs on all matters related to admissions
c. Revise/update, vet and print the University prospectuses

encompassing all disciplines and distribute them to the CUs.
d. Prepare entry test questionnaires for all disciplines where applicable
e. Provide input to the management on the intake of candidates in

different academic disciplines for future planning;
f. Analyze the admission process and admission results after every

admission cycle in coordination with DPGP and DD(IT), and present them
formally to the Rector.34
g. Coordinate with Director Campuses / Deans for nomination of paper

setting Committee’s and paper validation committees for UG & PG Programs.
4.2 Director Post Graduate Programs
4.2.1 The Director Post Graduate Programs shall:
a. Devise strategies to continuously enhance enrolment in MS/MPhil &

PhD Programs in line with practices followed by research-led universities.
b. Work and participate proactively with the Director Admissions, Deans &
HODs during the admissions of MS/MPhil & PhD Scholars.35
c. Act as member of validation and reliability committee for verifying

contents of CBT question papers.
d. Liaise with Deans and HODs for obtaining MCQs for PhD CBTs.
e. Analyze the admission process and admission results after every

admission cycle in coordination with Director Admission and DD (IT).
34
BU Statutes 2016, Chapter 5, Clause 5.13, page 31
35
BU Statutes 2016, Chapter 5, Clause 5.20, page 35

f. Coordinate with Deans for nomination of paper setting Committees and
paper validation committees for PhD Programs.
g. Arrange interviews of PhD candidates with Honorable Rector in

coordination with Director Admissions.
4.3 Deputy Director Information Technology (IT)
4.3.1 DD(IT) shall be responsible for the development and maintenance of an

integrated network-web based system which shall provide IT services in support of
admissions operations at the BU. Specifically, the DD(IT) shall:
a. Upload Advertisement for Admission on BU website as provided by

Admissions Directorate/ Director Campuses.
b. Maintain and safeguard CBT Data Bank of admissions/entry Tests.
c. Arrange familiarization training to departmental paper setting

committees for entering questions into BU main portal.
d. Provide CBT result to Director Admissions immediately on completion

of the test.
e. Conduct CBT mock test in coordination with Director Admission and

respective Campuses/CUs Admission Offices & IT Dept.
f. Generate merit list for UG & PG Programs in coordination with Director

Admission.
g. Prepare & display seating plan for CBT 48 hours in advance on BU

website.
h. Resolve candidate queries pertaining to admission profile, fee challan,

and admit slip.
j. Upload the merit result on BU website when requested by respective

BU Campuses and CUs.
4.4 Public Relations Officer(PRO)
4.4.1 The PRO shall prepare an effective media plan prior start of every semester.
The department shall be responsible for:
a. Undertaking effective marketing strategies for the University’s

Admission Programs.
b. Identifying newspapers for publishing BU Admissions advertisement for

1 and 2nd insertion of advertisements.
st

4.5 Admissions Committee
4.5.1 Admissions Committee shall be constituted by the Director Campus

comprising at least three faculty members/research staff holding PhD degree and
headed by the HOD.36
4.5.2 The Admissions Committee shall be responsible for ensuring:
a. Determining/assessing the suitability of MS/MPhil/PhD candidates

through written test/interview.37
b. Scrutinizing the documents according to eligibility criteria required for

admission in respective program including the GAT/GRE/ own university
admission test results and equivalency certificate of all foreign degrees/
certificates issued by the HEC.38
c. Examine the statement of purpose of the research work submitted by

the PhD candidate along with the admission application for its relevance and
strength.
d. Forwarding the case of recommended candidates through HoD and

Director Campus to the Director Admissions / DPGP for Rector’s approval.39
4.6 Head of Departments (HoDs)- Campuses/CUs
a. Formulation of paper setting committees and submission of MCQs
b. Nomination of faculty members after consultation with respective

Deans for Validation and Reliability Committee of CBT Test Papers.
c. Detail faculty members if required for invigilation duties during CBTs.
d. Promulgate interview schedule of the candidate.
e. Keep close liaison with admission department and other stakeholders

to meet the forecasted intakes in respective programs.
f. Prepare detailed program in consultation with Campus Admission

department for orientation sessions and conduct the same as per admission
schedule.
36
BU MS/MPhill Rules 2016, Article 7, Clause 7.2
37
BU MS/MPhill Rules 2016, Article 7, Clause 7.2, page 9
38
39

g. Provisional admission form filled by the Admission Committee is
forwarded to the Admission Office of Campus for further verification and
validation of candidate’s documents and eligibility.
h. Prepare draft advertisement for any new program being offered by the
department in coordination with PRO. Draft Advertisement along with HEC
NOC and course roadmap shall be forwarded to Director Campuses for
obtaining permission of Competent Authority through Director Admissions.
j. Prepare list and files of the candidates being called for interview.
k. Promulgate interview schedule of the candidates.
4.7 Admissions Office (Campuses/CUs)
a. Maintain an updated record of all candidates who have applied online

on daily basis. Forward updated status to BUHO on regular basis. After
admissions dead line, forward a finalized list to BUHO for perusal of
Competent Authority.
b. Ensure necessary arrangements for conduct of CBT.
c. Liaise with Admissions Directorate BUHO for arranging copies of

prospectuses, etc. accordingly.
d. Ensure safe custody of the admissions related material.
e. Supervise and coordinate conduct of Entrance Test / CBT at Campus.
f. Coordinate conduct of interviews of the candidates by the respective

faculty members nominated by the HODs.
g. Promulgate list of finally selected candidates.
h. Verification of degrees / transcript of candidates.
4.8 Head of the Admissions Cell (Campuses/CUs)
a. Coordinate with the Director Admissions at the BUHO in all matters

pertaining to admissions.
b. Prepare forecast/schedule for intakes in all programs.
c. Prepare and publish advertisements in newspapers in case separate

advertisement for the Campus/CU has been approved by the Competent
Authority.
d. Process applications and issue test/interview calls.
e. Ensure registration of fresh students.

f. Prepare and maintain students’ personal files.40
4.9 Applicants Responsibility
4.9.1 The University expects applicants to be aware of their responsibilities in

support of the effective operation of the application and admissions process.
Applicants to the University should make themselves familiar with the relevant
regulations, process and timescales associated with each stage of admission to the
University. Applicants shall be made aware of the obligations placed upon them at
each stage of the admissions process through BU website, prospectuses etc.
4.9.2 It is applicants’ responsibility to:
a. Provide accurate information against all relevant data fields of their

initial application.
b. Respond to any additional requests for information required to support

the University in reaching its decision or assessing an applicant’s fee status
promptly and/or within any timescales indicated in the University’s request(s);
c. Ensure that the University is informed of any changes to their contact

details or personal circumstances, as relevant to their application (e.g. a
change to immigration status or a relevant conviction);
d. Supply any evidence of qualifications certificated or the attainment of

other conditions of offer promptly.
e. Ensure that their course registrations and course changes meet their
degree requirements.
f. Ensure that they complete the registration process and submit payment
with the specified deadlines.
g. Inform BU of any criminal conviction. (Article 2.23 also refers)
40
BU Statutes (2016), Article 7.9, page 52

CHAPTER- 5
ADMISSION PROCESS- PhD
5.1 Eligibility for Admissions
To be eligible for selection to a program, an applicant must meet both the

University’s general entry requirements and the program entry requirements, and
apply via the approved admission process. Meeting the eligibility requirements does
not guarantee admission to a program.
5.2 PhD Program Entry Requirements
Requirement Description
Academic 17.5/18 years of education (as applicable to the particular PG
Qualification Program) with Masters/MS/ MPhil/equivalent degree from an
HEC-recognized university with a minimum CGPA of 3.00/4.00
(semester system) or 60% marks (only where CGPA is not
given/available). The only exception to the 17.5/18 years’
education rule shall be a letter from the HEC authorizing a
candidate with less than 17.5/18 years’ education in
unambiguous terms for admission into a PhD program.
Attestation HEC's attestation on the candidate's local degrees (on the back
of the original degrees).
Equivalency HEC's equivalency certificate for the candidate's foreign
degrees.
Aptitude Test NTS-GAT(Subject Test), or GRE(Subject Test), passed with
minimum 60% marks, or BU Admission Test (70% passing
marks). Result be submitted at the time of application.
Statement of A statement of purpose (Maximum 2,000 words) to be evaluated
Purpose by the Admission Committee.
5.3 Selection, Admission & Registration Procedure
a. The eligible candidate shall appear in BU Entry Test/GAT/GRE

(Subject) test as applicable.
b. Admission application on the prescribed form, supported with relevant

documents mentioned in the application form, shall be submitted to the
Admission Office of the Campus/Constituent Unit.
c. Applications shall be scrutinized by the Admission Committee of the

Department along with all documents including equivalence certificate for the
foreign certificates/degrees issued by the HEC, to determine eligibility of the
candidates for admission.
d. The Admission Committee shall interview the eligible candidates and

evaluate their research proposals to assess their suitability for the PhD

program. Any further selection procedure, including test, may also be used to
assess the suitability of the candidates.
e. The Admission Committee shall also examine the statement of purpose

of the research work submitted by the candidates along with the admission
application for its relevance and strength. Admission committee along with
statement of purpose will check consent/availability of relevant supervisor.
f. Names of the candidates recommended by the Admission Committee

for admission to the PhD program shall be forwarded by the HOD to the
DPGP through the Director Campus, which shall process the case for
approval of the Rector.
g. List of approved candidates with complete data is to be forwarded to

Director Admissions by Director PGP. In case a faculty member has applied
for PhD, approval of Competent Authority is to be indicated in the list.
h. Admission letters to the selected candidates shall be issued by the

Directorate of Admissions on the prescribed format (Annex - ‘G’) with copy to
the Dean, DPGP, Director Campus, and the concerned HODs.
j. The selected candidates shall be required to register on or before the

date given in the offer letter, the failure to do so shall result in cancellation of
admission.
5.4 Verification of Certificates/ Degrees
5.4.1 Candidates shall be required to bring following documents in original along with
two sets of attested copies:
a. Attested copy of mark sheet of SSC/equivalent.

b. Attested copy of mark sheet of HSSC/equivalent.
c. Attested copy of mark sheet of Bachelor’s Degree.
d. Attested copy of mark sheet of Master Degree (minim CGPA 3.0/4.0).
e. Attested copy of National Identity Card.
f. GRE or Equivalent H EC Test Score.
g. Work experience proof (where required).
h. Copy of GAT/GRE (Subject) scores are to be attached as / passing BU
Admission test as applicable.
5.5 Exemption and Transfer of Credits
5.5.1 The FRC, on the request of the DRC, may approve Transfer of Credits or
Exemption of Courses in respect of any PhD program course(s) provided that:
5.5.1.1 The scholar has obtained a minimum GPA of 3.0/4.0 or 60% in

the course(s) applied for as well as CGPA of 3.0/4.0 or 60% aggregate in the
Course work at the time of migration into the BU.

5.5.1.2 The Exemptions/TOCs do not exceed the total coursework
Credit hours of the PhD Program offered at the BU.
5.5.2. The scholar shall apply for TOC/Exemption on the prescribed format (Annex
– ‘H’) and pay the TOC/Exemption processing fee as per the BU policy. 41
5.6 Fee Refund for Cancellation of Course(s) or Program and Drop cases
5.6.1 Full amount of tuition fee shall be refunded to the scholars if the courses after
being offered are cancelled by the University for any reason.
5.6.2 In case a program is cancelled, the entire charges including admission fee
shall be refunded to the scholar.
5.6.3 A scholar dropped from the degree program after grant of admission on hope
certificate for the reason of not meeting the admission requirements, shall be
refunded all charges except admission fee.
5.6.4 Refund claims shall normally be entertained up to a maximum period of one
year after the date of leaving. The BU shall not entertain any claim or refund after
this period.
5.7 CBT /Admission Test Subjects

5.7.1 For PhD admission test (equivalent: NTS-GAT-Subject), there shall be 100
MCQs in a CBT. Each question shall be presented with four answer option. Only one
of which shall be correct. The test shall carry 100 marks and time allowed shall be
120 minutes.
5.7.2 The test distribution shall be as under:
a. General Section = 30% of the Total Test

b. Subject Section = 70% of the Total Test
5.7.3 The General Section shall comprise 15% of English (Verbal) and 15%
Analytical Reasoning questions.
5.7.4 The subject section of PhD test for various programs shall be as under:
Management Sciences
Sr. No. Core Areas Percentage
1 Finance 10%
2 Accounting 10%
3 Marketing 15%
4 Management 15%
41
BU PhD Rules 2016, Article 17, Clause 17.4, page 16

5 Quantitative Techniques 15%
6 Business Research Methods 15%
7 Business Communication and Report Writing 10%
8 Economics 10%
Total: 100%
Electrical Engineering
1 Fundamentals of Electrical Engineering 40%
2 Power 15%
3 Control Systems 10%
4 Electronics 10%
5 Telecommunications 06%
6 Computer 10%
7 Engineering Math’s 09%
Total: 100%
Computer Engineering
1 Computer Architecture and Organization 10%
2 Electronic Devices and Circuits 5%
3 Operating Systems 10%
4 Discrete Structure 5%
5 Data Structure and Algorithms 5%
6 Computer Networks and Communications 10%
7 Programming Paradigms and Language 5%
8 Software Engineering 5%
9 Database Management Systems 5%
10 Digital Logic Design 5%
11 Microprocessor Systems and Interfacing 5%
12 Digital System Design 5%
13 Distributed System 5%
14 Signals and Systems 5%

15 Embedded Systems 5%
16 Human Computer Interaction 5%
17 Social and Professional Issues 5%
Total: 100%
Computer Science
S.No Core Areas Percentage
1. Programing Fundamentals 06%
2. Object Oriented Paradigm 05%
3. Discrete Structures 05%
4. Data Structure and algorithm 09%
5. Digital logic and Computer organization 06%
6. Operating systems 06%
7. Database systems 07%
8. Software Engineering & Development 05%
9. Computer communication & network 06%
10. Computer architecture & Assembly language 08%
11. Theory of automata and formal languages 08%
12. Analysis of algorithms 10%
13. Artificial Intelligence 07%
14. System programing 05%
15. Numerical computing 05%
Total 100%

CHAPTER- 6
ADMISSION PROCESS- MS/M.Phil/MBA Programs
6.1 Eligibility for Admission
To be eligible for selection to MS/MPhil/MBA program, an applicant must

meet both the University’s general entry requirements and the program entry
requirements, and apply via the approved admission process. Meeting the eligibility
requirements does not guarantee admission to a program.
6.2 MS/M.Phil/MBA Programs Entry Requirements
16 years of education with Masters/Bachelors/ equivalent
Academic degree from an HEC-recognized university in the relevant
discipline/field of study with a minimum CGPA 2.5/4.0 or 50%
Qualification
marks where CGPA is not given. For legal studies minimum
CGPA of 3.0/4.0 or 55% marks where CGPA is not given.
Attestation HEC's attestation on the candidate's local degrees (on the
back of the original degrees).
Equivalency certificate from IBCC for foreign (O/A level)
Equivalency
qualification is required.
GAT (Gen)/GRE (General) passed with minimum 50% marks
or BU test (50% minimum passing marks). Result are to be
Aptitude Test
submitted at the time of application in case of GAT (General)
or GRE (General) or as prescribed by the University.
a. The candidate shall having satisfied him/herself will appear in BU Entry

Test/GAT (General) test as applicable.
b. Admission Test Merit List shall be prepared by Admission Directorate

in coordination with IT Deptt.
c. Admission Test Merit List shall be submitted for Rector’s approval.
d. Approved Merit List shall be forwarded to Respective Campuses or

CUs by Admission Directorate.
e. Director Campuses shall forward approved Admission Test Merit List to

concerned HODs for making candidates interview list which shall be displayed
on websites along with date and time of the interview.
f. The Admission Committee shall interview the eligible applicants and

evaluate their research proposals to assess their suitability for the MS/MPhil
program. Any further selection procedure, including test, may also be used to

assess the suitability of the candidates. During the interview, original
documents shall be thoroughly checked and further eligibility requirements
shall be validated by Admission Committee and Admission office of respective
campuses.
g. After interview, a merit list (including 20% marks of interview) shall be

prepared by HoD concerned and forwarded to the Director Admission through
Director Campus for soliciting Rector’s Approval. Annex ‘J’.
h. After approval of Rector, Director Admissions will forward final merit list
to Director Campus for issuing admission offer letters to candidates.
j. Submission of fee by candidates in designated bank.
k. Manager (Accounts) generate final list of candidates who submitted fee

for the program.
l. Final list of candidates is further verified and validated by the

department with original merit list.
m. DD (Academics)’s office of respective campuses shall generate list of

candidates with enrollment numbers for registration purpose and shall forward
it to concerned HoD.
n. Concerned Student’s Advisor registers candidates in the first semester.
p. Upon final selection of students in each program, respective HODs

shall forward list of candidates (Consolidated) to Director Admissions and
Director (PGP) through Director Campus within 05 days of start of semester.
6.4. Exemption and Transfer of Credits
6.4.1 The FRC, on the request of the DRC, may approve Transfer of Credits or
Exemption of Courses in respect of any MS/MPhil programme course(s) provided
that:
6.4.1.1 The student has obtained a minimum GPA of 3.0/4.0 or 60% in
the course(s) applied for as well as CGPA of 3.0/4.0 or 60% aggregate in the
coursework at the time of migration into the BU.
6.4.1.2 The Exemptions/TOCs do not exceed the total coursework

credit hours of the MS/MPhil Programs offered at the BU.
6.4.1.3 The final transcript of the student shall be endorsed as follows:
6.4.1.4 TOCs: In the result column, the words "Credits Transferred"

shall be endorsed against the TOC course(s).

6.4.1.5 Exemption(s): A foot-noted list, titled "Additional Courses
Completed" shall be added.
6.4.2 The student shall apply for TOC/Exemption and pay the TOC/Exemption
processing fee as per the BU policy.
6.4.3 The DRC shall constitute a three-member Equivalence Committee from its
own members to ascertain equivalence of the course(s) applied for TOC/Exemption
with the course(s) applied against. The Equivalence Committee shall process the
case and give its findings. Based on the findings of the Equivalence Committee, the
DRC shall make recommendation to the FRC.42
6.5 Verification of Certificates/ Degrees

6.5.1 Candidates are to bring following documents in original along with two sets of
attested copies of the same:
a. Attested copy of mark sheet of SSC/equivalent.

b. Attested copy of mark sheet of HSSC/equivalent.
c. Attested copy of mark sheet of Bachelor’s Degree.
d. Attested copy of mark sheet of PMD or Master Degree.
e Attested copy of National Identity Card.
f. Work experience proof (where required)
g. Copy of GAT/GRE scores are to be attached where applicable.

6.6.1. For all MBA/MS/MPhil Programs, there shall be 100 MCQs in a CBT. Each
question shall be presented with four answer option. Only one of which shall be
correct. The test shall carry 100 marks and time allowed shall be 120 minutes.
6.6.2. The test shall comprise three sections, (1) Verbal Reasoning (2) Quantitative
Reasoning and (3) Analytical Reasoning. However, the actual percentage of each
subject shall vary as shown below for following programs.
Verbal Quantitative Analytical

Category Test Type Total
Reasoning Reasoning Reasoning
Business & Engineering
MS Test A 35% 35% 30% 100%
Students
Humanities & Social
MS Test B 50% 30% 20% 100%
Sciences Students
Biological & Related
MS Test C 45% 35% 20% 100%
Sciences Students
42
BU MS/MPhill Rules 2016, Article 16, Clause 16.4 page 16

CHAPTER- 7
ADMISSION PROCESS - UNDERGRADUATE PROGRAMS
7.1 Eligibility for Admission
7.1.1 To be eligible for selection to a program, an applicant must meet both the
University’s general entry requirements and the program entry requirements, and
apply via the approved admission process. Meeting the eligibility requirements does
not guarantee admission to a program.
7.2 Undergraduate Programs Entry Requirements
a. Engineering Programs: 60% in F.Sc (Pre-Engg.) or
equivalent as per IBCC equivalence.
Academic b. Medical Sciences: 60% in F.Sc (Pre-Medical) or
Qualification equivalent.
c. Legal Studies: 50% in FA/F.Sc
d. All other programs: Minimum 50%
HEC's attestation on the candidate's local degrees (on the
Attestation
back of the original degrees).
HEC's equivalency certificate for the candidate's foreign
Equivalency
degrees.
Aptitude Test BU test (33% minimum passing marks)
a. The candidate shall having satisfied him/herself will appear in BU Entry

Test or SAT (General) test as applicable.
b. Admission Test Merit List shall be prepared Admission Directorate in

coordination with IT Deptt.
c. Admission Test Merit List shall be submitted for Rector’s approval.
d. Approved Admission Test Merit List shall be forwarded to Respective

Campuses or CUs by Admission Directorate for uploading on BU Website
through IT Directorate.
e. Director Campuses shall forward approved Admission Test Merit List to

concerned HODs for making candidates interview list which shall be displayed
on websites along with date and time of the interview.

f. Admission Committee(s) consisting of at least three faculty members
headed by Associate Professor/Senior Assistant Professor for interviewing
candidates shall be constituted
g. During the interview, original educational documents etc. (SSC/HSSC

or equivalent, ID cards and Affidavit in case result of HSSS/’A’ level is
awaiting) are thoroughly checked and eligibility requirements are verified and
validated.
h. Provisional admission form filled by the Admission Committee is

forwarded to the Admission Office of Campus for further verification and
validation of candidate’s documents and eligibility
j. Final Verification and Validation of documents and eligibility from

Admission’s Office of Campus,
k. Submission of Provisional Admission Form to Fee’s Office of the

campus by the candidate for issuance of fee voucher.
l. Submission of fee in Bank by the candidates.
m. Second merit list and subsequent lists shall be displayed on website by

concerned HOD if seats are available for admission after fee deadline.
n. After filling up of all seats of admission in the specific program,

Manager (Accounts) generate final list of candidates who submitted fee for the
program.
o. Final list of candidates is verified and validated by HOD with original

merit list.
p. Office of the DD(Academics) of respective campuses shall generate list

of candidates with enrollment numbers for registration purpose and shall
forward it to concerned HOD.
q. Concerned Student’s Advisor registers candidates in the first semester.
r. Upon final selection of students in each program, respective HODs are

to forward list of candidates, (consolidated) through Director Campus within
05 days of start of semester.

7.4 Admission O/A Level Candidates
7.4.1 Number of subjects required to be completed by an O/A level candidates

seeking admission in BU shall be as under:
a. Complete O-levels with 8 subjects.
b. Complete A-levels with 3 subjects.
c. Three complete A level subjects (Physics, Math, Chemistry or

Computers) if applying for Engineering programs.
7.4.2 O/A level candidates shall be required to bring following documents for
verification:
a. Equivalence Certificate of O-levels from IBCC (Inter Board Committee

of Chairman)
b. Equivalence Certificate of A-levels from IBCC.
c. If A-levels result is awaited, then have to submit a Statement of Entry

of A-levels along with other documents.
7.4.3 Candidates with A's results of GCE shall be reminded that A's result is
considered equivalent to 1st year (Intermediate).

7.5.1 BU Entrance Test in Undergraduate Programs (for Management Sciences &
Earth & Environmental Sciences) shall be based on pattern of SAT-I and (for
Engineering Programs) SAT-II (Math, Physics & SAT-I English). For all UG
Programs, there shall be 100 MCQs in a CBT. Each question shall be presented with
four answer option. Only one of which shall be correct. The test shall carry 100
marks and time allowed shall be 120 minutes.
7.5.2 For BS (Computer Sciences), BS (IT) and the test shall consist of following
three sections.
a. Verbal ability
b. Qualitative Reasoning
c. Analytical Reasoning
7.5.3 For BBA, BS (A&F), BSS and LLB, the test shall comprise following 4
subjects:
a. Verbal ability
d. General Knowledge

7.5.4 For BS (Geology, Geo physics and Environmental Sciences). The test
consists of following 4 sections.
a. Verbal ability
d. Biology/Chemistry/physics
7.5.5 For BEE, BCE, BSE: The test shall consist of qualitative reasoning, verbal
ability, analytical reasoning and Physics.
7.5.6 BS (Psychology): The test shall consist of qualitative reasoning, verbal ability,
analytical reasoning and general knowledge.

CHAPTER- 8
FEE
8.1 Timely Payment of Fee
New students shall deposit their fee on or before the date notified by BU
failing which the candidature for admission in BU shall stand cancelled.
8.2 Refund Period
Refunds will normally be made up to a maximum period of one year after

the date of leaving. BU shall not entertain any claim of refund after this period.
8.3 Refund/Readjustment of Tuition Fee and other Allied Charges
8.3.1 Migration/Discontinuation of Studies. Students who wish to migrate or

discontinue studies at the BU, fee shall be refunded according to the following
rules:
8.3.1.1 Admission fee shall not be refunded in any case.
8.3.1.2 A percentage of the tuition fee shall be refunded along with

the security fee and the degree fee, depending on the following timeline, as
per the HEC Rules amended from time to time.
Table 1: Fee Refund Percentages & Timelines
%age of Tuition Fee Timeline for Semester Timeline For Annual

System System
Full (100%) Fee Up to 7th day of Up to 15th day of
Refund commencement commencement of classes
of classes
Half (50%) Fee Refund From 8th to 15th day of From 16th to 30th day of
commencement of classes commencement of classes
No Fee (0%) Refund From 16th day of From 31st day of
commencement of classes commencement of classes
8.3.1.3 The refund application date shall be the date on which the
University officially acknowledges/receipts the student’s application for
migration/discontinuation of studies.
8.3.2 Freezing of Semester. Fee will be refunded as per Table 1. The

refund application date shall be the date on which the University officially
acknowledges/receipts for the student’s application to freeze the semester.

8.3.3 Withdrawal of a Course (Regular Semester). Fee will be refunded
as per Table 1. The refund application date shall be the date on which the
University officially acknowledges/ receipts the student’s application for
withdrawing a course.
8.3.4 Summer Session. No fee will be refunded once the student has
registered for a course in the Summer Session.
8.3.5 Cancellation of a Course/Program. Full tuition fee will be

refunded to the students if the course after being offered is cancelled
by BU for any reason. In case a program is cancelled, the entire
charges including admission fee will be refunded to the student.
8.3.7 Refund to Result Awaiting Students on being Dropped from

the Program. Students dropped from the degree program after grant of
admission on Hope Certificates for the reasons not meeting the prerequisite
qualifications will be refunded fee in accordance with prescribed rules. For
the purpose of timeline, the date of the declaration of the result shall be
deemed to be the timeline start date provided the student informs the
University of the declaration of the result which the University officially
acknowledges/receipts for. This shall mean the following:
Table 2: Fee Refund to Result Awaiting Students on being Dropped
Time Elapsed since Declaration of the Result when the %age of

Student informs BU which officially Tuition Fee
acknowledges/receipts
Within 7 days for Refunded
Full
After 7 days but within 15 days Half
After 15 days, or the Student does not inform at all Nil
8.4 Late Fee
Enrolled students shall pay the fee on or before the date notified by the University.
A fine of Rs 50 per day shall be charged for the first 7 days, Rs 100 per day for the
next 15 days and Rs 200 per day for the next 7 days. Upon expiry of this period, the
registration of the student may be cancelled. In case of re-admission, the student
shall pay the full admission fee.
8.5 Conflict Resolution in Fee Refunds
In case of any conflict or interpretation of the aforementioned rules on refund of fee

and other charges, the matter will be referred to the Rector through the Registrar
whose decision will be considered final.43
43
Article 8.1 to 8.5 included from Chapter 5 Fee [Academic Rules 2016]

ANNEXURE
Annex - A
PROVISIONAL ADMISSON FORM
S.No. _____________ Date: ______________
APPLICATION NO: _____________ APPLICANT’S NAME: _____________________
PROGRAM APPLIED FOR: _________ Department: ___________ Campus: _____
Eligibility Criteria Check Percentage
Obtained Percentage in the following Examinations:

a. SSC / O Level
b. HSSC / A Level  Part-I  Part-II  Awaiting Result
Note: As per policy the following eligibility criteria is to be met by the candidate:
HSSC/A level with minimum marks % as aggregate.
 Pre-Engineering ❑ Pre-Medical ❑ Computer Science ❑ General Science
 Other ______________________________________________________
Applicant's Signature
APPLICANT SHOULD NOT WRITE ANYTHING BELOW THIS LINE
---------------------------------------------------------------------------------------------------------------------
PRELIMINARY VERIFICATION BY DEPARTMENTAL ADMISSION COMMITTEE
---------------------------------------------------------------------------------------------------------------------
The following documents of the candidate were checked and verified.
a. SSC / O level with Science  Yes  No
b. HSSC / A Level at leas t ____ % marks  Yes  No
c. Affidavit (If result of HSSC/A level is awaited)  Yes  No
Signature ______________
Faculty Name __________
---------------------------------------------------------------------------------------------------------------------
DEPARTMENTAL ADMISSION COMMITTEE
Selected  Rejected 
If rejected, then mention reasons for rejec tion: _________________________________
Selected Candidate
The candidate has been interviewed for the admission in ________ Program. Fee slip to
above mentioned candidate may please be issued. Fee deposit date cannot be extended
/ amended by account section. Last date for fee submission is ____________.
Extension is fee submission date is not allowed.
Signature _________________ Signature _________________
Faculty Name ______________ Faculty Name ______________
FINAL VERIFICATION BY ADMISSON OFFICE OD CAMPUS

Signature __________________
Stamp Name ______________________
(Admission Office Staff)
Manager (Accounts) Issued By ___________

Annex - B
UNDERTAKING
1 . I _____________________________ S/D/W/O ________________________

Application No _______________________do understand that my Admission in
P r o g r a m m e C a m p u s / I n s t i t u t e i s provisional. It has been
offered to me on the basis that I will be able to meet and achieve the minimum
academic eligibility requirements of admission as specified in the Prospectus of Bahria
University. In case I fail to prove my eligibility in due course of time the University reserves
the right to cancel my admission at any time thereof.
2. Furthermore, I do here by also understand and undertake that on
being enrolled as a student I shall abide by the following:
a. That during my stay in the Campus/Institute, I have to diligently apply myself to

acquire and develop the skills, necessary for the practice and advancement of the
field of study in which I am being enrolled.
b. That I am to participate fully and whole heartedly in co-curricular

activities such as participation in quiz competitions, seminars, presentations,
sports, etc, as would be required from time to time.
c. That I will ensure a minimum attendance of 75 percent of contact

hours in each course and that if my absences exceeded 25 percent of the
total class meetings in a course for any reason, I will not be permitted to sit
in the final examinations of the particular course. I also understand that student
missing any paper for any reason what so ever will not be given
another chance to appear in that paper. All such students who improve
their CGPA are not eligible for any academic awards.
d. That it is my own responsibility to keep track of my attendance in different

courses throughout the semester and my cumulative grade point average
(CGPA) at the end of each semester.
e. I am aware and understand all the rules, regulations and instructions

given in the Prospectus, Students Handbook, Academic Rules and Bahria
University's official website and that I will be liable to dismissal from the Campus
in case I am unable to maintain the requirements as per these rules. I also
understand that Bahria University reserves the right to amend and
modify these rules and to apply these rules retrospectively.
f. That I shall maintain my identity as a student of the Campus/Institute by

wearing the dress prescribed by the Campus/Institute and will not involve
myself in immoral activities and illicit relations.
g. That I will never use violence or threat of violence or pressure, and in the
event of any dispute with others will resort to peaceful methods. Further, I am to
put the same into the notice of the authorities concerned.

h. That in disputes, if any, with fellow students or teachers, or employees of
the Campus I shall accept the judgment of the authorities constituted by the
Campus for decision or settlement of disputes.
j. That I accept all provisions of the Statutes, Regulations and Rules
enforced in the Campus. I shall accept the judgment of the authorities of the
university/Campus/Institute.
k. That refund of any fees paid to the University will be as prescribed per
rules.
I. That in case of any dispute, academic or administrative, decision of

the Director/University Authorities will be final and binding on all
concerned.
3. Further I do hereby undertake to refrain from:
a. Doing anything which may cause injury or insult to Head of the

Campus/Institute, members of the Faculty or Staff of the Campus / Institute, and
fellow students. I will abide by the code of conduct of BU.
b. Holding a gathering, or taking out processions in any part of the

Campus/Institute other than those approved and specified by the
Campus/Institute authorities.
c. Indulging in any kind of unfair means, malpractice in the examinations,

and coercion by any means.
d. Allowing or abetting the entry to the premises of Campus / Institute of

expelled students, and social elements or other groups whose presence on the
Campus / Institute could cause conflict amongst the students.
e. Bringing into the Campus/Institute, consuming or encouraging consumption of

alcohol or its related products, drugs, narcotics or tobacco products, and indulging
in acts of moral turpitude.
f. Bringing or keeping any type of weapon within the Campus/Institute

premises.
g. Using or occupying any room or part of any building of the
Campus/Institute without lawful authority.
h. Damaging any Campus property, including building equipment,

vehicles etc, in any manner.
j. All such acts and deeds as might bring disgrace and bad name to the
Campus/Institute.

4. I do fully understand that non-compliance of the above said rules and regulations
will result in disciplinary action against me and shall make me liable to be expelled from the
Campus / Institute.
5. I understand that I will not be granted extension in my maximum period of the

degree programme and I have to complete all degree requirements including Internship/
Project / Thesis within the prescribed timeframe, otherwise I shall not be entitled for the
Final Transcript / Degree.
6. I do also hereby undertake to deposit within the prescribed time the amount of all fee
and other dues of the Campus as and when the fee bills are issued to me.
7. Certified that I fully understand all the undertaking, I have given in previous paragraph
and shall abide by these in their true letter and spirit. I also declare on oath / affirm that I
shall not challenge any penalty imposed on me by the Competent Authority for violating
any of the above instruction.
Signature of Witness: ________ Signature of Student: _________
Name: ____________________ Name: ________ App No. _______
Address __________________ Date: ________________________
__________________________
_____________________________
8. I ____________________ Father/Mother/Guardian/Husband of ______________

do hereby state on solemn affirmation that I bind myself responsible to the above declaration
signed by my Son/Daughter/Ward/Wife. I further certify that I am financially capable of fully
meeting the expenses of my Son/Daughter/Wife in respect of education at the BU,
_____________________________Campus/Institute.
Date: ___________________ _________________________

Signature of Parents / Guardian
Note: This document is to be printed on stamp paper of Rs. 20/- before being
submitted to Record Section. The Form is to be attested by Oath Commissioner before
submission to Bahria University, Campus / Institute.

Annex - C
LIST OF LESS DEVELOPED AREAS OF PAKISTAN
Provinces Districts (114)
Kalat,Mastung,Khuzdar,Awaran,Washuk, Kharan/Rakhshan , Lasbela,

Ketch , Gwadar, Punjgur , Nasirabad, Jaffarabad ,Jhal Magsi, Bolan,
Balochistan Quetta, Urban, Quetta Rural,Pishin , Killa Abdulla ,Killa Saifullah, Barkhan,
Musa Khel, Loralai, Sheerani ,Zhob ,Dera Bugti ,Kohlu , Ziarat, Harnai,
Sibi, Nushki ,Chagai(Dalbandin), Turbat
Gilgit/Baltistan Hunza–Nagar, Gilgit, Skardu, Ghanche, Ghizar, Diamir, Astore
Azad Jammu & Bhimber, Kotli, Mirpur, Muzaffarabad, Hattian, Neelam, Poonch, Haveli,
Kashmir Bagh, Sudhnoti
Bajaur, Khyber ,Kurram, South Waziristan, North Waziristan, Mohmand,

FATA Orakzai Frontier Regions (Peshawar , Kohat, Bannu, Lakki , D.I. Khan,
Tank)
Thatta, Badin, Tharparkar, Umerkot, Mirpur Khas, Tando Allahyar,

Naushahro Feroze, Tando Muhammad Khan, Sanghar, Khairpur,
Interior Sindh
Benazirabad/NawabShah, Dadu, Qambar Shahdadkot, Larkana, Matiari,
Ghotki, Shikarpur, Jacobabad, Sukkur, Kashmore, Jamshoro
Bahawalpur, Rahim Yar Khan, Bahwal Nagar, Multan, Lodhran, Khanewal,

South Punjab
Vehari, Dera Ghazi Khan, Muzaffar Garh, Rajan Pur, Layyah
Khyber Pakhtun Chitral, Lower Dir, Upper Dir, Swat, Buner, Shangla, Malakand, Kohistan,
Khwa(selected D.I.Khan, Tank, Lakki Marwat, Batgram, Kala Dhaka/Torghar, Kohat,
Districts) Bannu, Hangu, Karak
Attock
Punjab
Khushab, Mianwali and Bhakkar

Annex - D
BU Admissions Advertisement SOPs
1. The contents of all admissions ads are to be finalized by Dir Admissions in

consultation with Campuses/Directors.
2. Finalized contents are to be sent to PR Office for designing ads at least 20
days before publishing date.
3. PRO is to take approval from Registrar at least 10 days before publishing
date.
4. After ad approval, financial approval is to be processed by Dir Admissions.
5. Release of advertisement to approved Media is to be undertaken by PRO.

Annex - E
GUIDELINES FOR MCQs PAPER SETTERS
Multiple choice questions (MCQ) are a great way to test a student's comprehension
level of a particular subject matter. Here are some ideas to utilize when constructing
multiple choice test questions:
a. Don't use excessive wording when creating the test question stem. Be
clear and concise in your word and phrase choices.
b. Make sure that there is only one clearly correct answer from the
options given to the student.
c. Provide between 3-5 plausible choices for the student to select from
as their answer
d. Minimize the use of 'all of the above' or 'none of the above' question
answers.
e. Equally and distribute the correct answer options i.e. A, B, C, D (25%

each) etc so that there is no clear pattern that becomes obvious to the
student in each section.
f. Be sure to use test questions that test knowledge, application,

comprehension, analysis and evaluation throughout your test to get the best
overall sense of the student's understanding and mastery of a subject matter
they have passed last.

Annex - F

Annex - G
Response to Admission Request
___________________________________________________________________
(Candidate's Name and Address)
Dear Applicant
With reference to your application for admission in our _____________________
programme being offered by the Department of at ________________________
Islamabad/Karachi/Lahore Campus, the Admission Committee has discussed your
case on merit and has reached the following decision:
 You have been granted admission. Please complete the required admission
formalities latest by ___________, after which the admission will be offered to the
next Candidate in the merit list.
 Have been granted provisional admission, subject to the fulfillment of the
following requirements:
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
 It is regrettably informed that you do not qualify for admission with respect to the
standards set for the admission in the given program at this university at present.
Please re-apply in future when you meet admission requirements.
Date: ____________________ _________________

(Director Admissions)
Copy to:
Director Campus ISB/KCHI/LHR
Director PGP
Director Examinations
Dean
HoD

Annex - H
Application for Transfer of Credits / Exemption
Department: _______________________________ Campus: __________________

Student's Name:
___________________________________________________________________
Programme Applied for: ___________________________ Disciplines: ___________
S. No TOC/ Courses Name of Grade/ Marks

Exemption applied for University Obtained
TOC/
Exemption
I have read the rules for TOC/Exemption carefully as given in MS/MPhil Rules, and
have attached all the required documents given in the checklist given below.
Receipt of fee of Rs ___________ Paid on _____________ vide Challan No

___________ is attached.
Signature of Student: ______________________ Date: ___________________
Check List
a) Attested copy of Transcript.
b) No Objection Certificate (NOC) or Migration Certificate from the parent University.
c) Receipt of Processing Fee.
d) Copies of outlines of the courses applied for TOC/Exemption.
e) Grading policy of the previous university/institute.

Annex - J
BAHRIA UNIVERSITY ISLAMABAD
Semester:_______________
Date:
ADMISSION COMMITTEE EVALUATION FORM
S.NO_____ APPLICATION NO: _________ APPLICANT’S NAME: _____ _____

PROGRAM APPLIED FOR: __________DEPARTMENT_____________CAMPUS________
Eligibility Criteria:
1. 16, 17.5 &18 years education (CGPA/Percentage ______) Yes No
2. GAT/GRE/BU Entry Test Marks ( _________ ) Yes No
3. University last attended ____________________
4. HEC attested copies of all degrees (local) Yes No
5. HEC Equivalency Certificate for foreign degree Yes No
6. Last Degree CGPA
____________________
Student Signature
Marks Marks
S.No Description Allocated Awarded
Initial Research Proposal/Statement of purpose of

1
research 40
2 Teaching / Industrial Experience 10
3 Communication Skills 15
4 Question Asked by the panel 25
5 Aptitude toward research (prior publications etc) 10
Total Marks 100
Marks Obtained
□ Recommended □ Not Recommended

If not-recommended, please mention reasons for it: _______________________________________
If recommended, mention name of Potential Supervisor
1. ___________________________________________________________
________________ __________________ ____________________

Faculty Member Faculty Member Faculty Member
____________________
Head of Department

INDEX
Abbreviations & Acronyms, vii Instruction,2,9,20,21,43,45
Academic Program, 3, 15 Media, 8,17,18,19,24,47
Academic Sessions, 6 Merit list, 11,13,16,17,21,22,24,33, 34,
Admission Committee, 16,25, 26, 36,37,50
28,29,33,34,37,42,50,52 Migration, 4,5,13,14,29,34,40 51
Admission Office, 8,24,26,28,34,37,42 Online Application,19
Admission Policy, i,1,2,5 Orientation, 17, 22, 25
Admission test Subjects, 30, 35,38 Overview, 1
Advertisement, Plan,17,18,19,24
16,17,18,19,23,24,26,47 Plagiarism, 2,5
Aim and Objective, 2 Principles, 2
Bi-Semester, 3,5 Provisional Admission, 7,11,12,26,37,50
Cancellation of Admission, 12, 22, 29 Purpose,1,10,22,25,28,29,34,37,41,52
CGPA, 4,9,13,28,29,33, 34 Quotas,15
Conflict, i,1,41,44 Registration,17,19,22,26,28,33,34,36,37,41
Conviction, 10, 16, 27 Rejection, 8,42
Credit Hour, 4,13,14,30,34 Responsibility, 6,12,22,27,43
Criminal Conviction, 10,16, 27 Scope of Admission Policy, 2
Cycle, 3,17,18,23 Statement, 1,25,28,29,38,52
Deadlines, 8,27 Submission,8,19,22,25,34,37,42,45
Deferment of Admission, 12 Summer Session,3,5,7,41
Definitions, 3 Table of Contents, iv
Dispute, 43, 44 TOC,4,13,30,34,35,51
Entry Requirements, 2,6,8,18,28,33,36 Transfer,4,5,13,14,15,29,34,51
Fee Refund,30,40,41 Transfer of Credits (TOC), 15,29,34,51
Guidelines, ii,2,6,7,8,20,28 Undertaking,15,24,43,45
HoD, 6,10,23,25,26,29,33,34,36,37 Validation,17,20,23,24,25,26,37
Ineligibility,9 Verification of Certificates / Degree, 29,35

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BU Admissions Policy Edition 1

2. The document contains 53 pages, numbered 1 to 53. Master copy of the

3. This policy shall be read in conjunction with the Academic Rules/Regulations of

MUHAMMAD HISHAM SI (M)

BU Admissions Policy i Edition 1

The Admissions Policy contains Admissions related policies, procedures and

The Admissions Policy applies to all Campuses and Constituent Units of

BU Admissions Policy ii Edition 1

Amendment No. Dated Articles Amended Authority

BU Admissions Policy iii Edition 1

BU Admissions Policy iv Edition 1

BU Admissions Policy v Edition 1

BU Admissions Policy vi Edition 1

AD Assistant Director HR Human Resources

BU Admissions Policy vii Edition 1

OVERVIEW - ADMISSIONS POLICY

1.2. Admission Policy Framework

1.2.2 This policy is intended to provide an overarching framework for University

1.3 Admission Policy Statement

To provide policy information to enquirers, applicants, parents and advisors

BU Admissions Policy 1 Edition 1

a. Applicants are appropriately supported and guided through the

b. Sound decision making by applicants and the University is assured.

c. University’s strategic objectives are recognized.

1.4. Scope of Admission Policy

1.5 Principles underlying Admission Policy

a. The policy and procedures are transparent, explicit, clear and

b. Entry requirements shall explicitly identify the knowledge, skills and

c. A commitment to equality in education. Students shall be selected on

BU Admissions Policy 2 Edition 1

e. Increase the diversity of BU student population.

f. To offer clear advice and guidance to prospective applicants to enable

g. Admissions in BU shall be subject to the availability of vacancies.

h. Constant monitoring and review of admissions practices and

1.6.2 Academic Council. Means the Academic Council of the University

1.6.4 Admission (deferment). An applicant who receives an offer of admission to

1.6.7 Academic Program. A program of studies which leads to the award of a

1.6.8 Bi-Semester. Academic year format comprising of two semesters of 18-

BU Admissions Policy 3 Edition 1

1.6.11 Cumulative Grade Point Average (CGPA). The summation of multiples of

1.6.12 Enrolment. Refers to a period of time in a student’s candidature,

1.6.13 Exemption. Exemption means a student is not required to take a

1.6.14 Extended/Maximum Program Duration. Maximum possible duration

1.6.16 Major. Main field of specialization during graduate or under-graduate

1.6.18 Misconduct. Conduct prejudicial to good order, or university

BU Admissions Policy 4 Edition 1

1.6.21 Pre-Requisite. A course that a student must complete before being

1.6.22 Qualification. An academic attainment recognized by the University.

1.6.23 Regular/Normal Program Duration. The road mapped duration of a

1.6.24 Semester. An 18-week academic period, in which one set of courses in

1.6.26 Summer Session. A ten-week academic period that is devoted to

1.6.28 Trimester, or Tri-Semester. Academic year format comprising of three

1.6.30 Reference to this Document. Reference to the clauses, sub-clauses,

BU Admissions Policy 5 Edition 1

2.1 Fair Admissions

2.1.5 Abridged version/extracts of this policy document shall also be articulated in

2.2 Admission Entry Requirement

2.3 Academic Session

Fall Semester: 18 weeks (Sep – Jan)