Year 13: Computer Studies: Worksheet

UNIT 2- SYSTEM ANALYSIS AND DESIGN

2013

2012
Section A
1. A system analysis tool that shows how data travels form input to processing and then to output is known as a
A. Grid chart B. flowchart C. decision tree d. data flow diagram
2. The description of the current information system, the requirement schedule of an organisation is found in the
A. System analysis report B. system design report
C. system development D. system maintenance report
3. Which of the following feasibility studies determine the reliability of hardware, software and training to make a system
work?
A. resource B. technical C. economic D. operational
4. A symbol that indicates an offline storage in a system flowchart is
A B C D

5. Which of the following tasks in the program specification is conducted after the program objective is determine?
A. outlining the input data
B. determining the desired outputs
C. formulating the processing requirement
D. documenting the program specifications
 SECTION B
(a) The first task in Phase one of SAD is defining the problem. Briefly explain how this task is carried out.
___________________________________________________________________________________________
(b) Some companies prefer to write their own application or custom design their software rather than buying off the self
packaged software. Give one reason why a company would choose custom designed software
____________________________________________________________________________________________

(c) List and explain the two parts of the system maintenance phase.
____________________________________________________________________________________________
____________________________________________________________________________________________
(d) State two factors that should be considered when choosing the best system design
____________________________________________________________________________________________
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ESSAY
You have been hired by the University of Southern Paradise to be the system analyst. After successfully completing the
first 3 phases of the SAD, the University decided to develop and convert to the new computerized student registration
system.
 Give a detailed explanations of how you will assist the University in the system development and implementation
phases
 Provide examples to clarify points
 Recommend which conversion method the University should implement and state the reason for your recommendation.

FSFE – 2011
Section A
1. The evaluation of economic, technical and operational feasibility of any new system is done in the
A. Preliminary investigation phase
B. System implementation phase
C. System development phase
D. System design phase
2. Which two elements represent the system maintenance component of the SAD?
A. Defining the problem and periodic evaluation
B. Acquiring software and periodic evaluation
C. System audit and periodic evaluation
D. Acquiring software and system audit
3. An IT personnel who researches problem, plans solution, recommends software and systems, and coordinates
development to meet business or other requirements is referred to as a
A. System programmer B. computer operator C. system developer D. system analyst

4. The main function of the data flow diagram in phase 2 of the SAD is to
A. keep track of both external and internal movement of data in an organisation .
B. trace data from its origin through processing, storage and output
C. show the relationship between input and output documents
D. convert a complex system into smaller components
5. which of the following flowchart symbol is best used to represent storage of data
A. B. C. D.

SECTION B
(a) Prototyping Application Development (RAD) are two alternatives to the SAD approach. State the differenece between
prototyping and RAD
(b) Phase 5 of SAD involves 4 approaches. List the 4 approaches and explain which approach is the most risky

FSFE – 2009
Section A
1. A decision table shows
a. decision rules for input data
b. decision rules for certain conditions
c. the relationship between input and output
d. the flow of information within an information system.
 2. Which of the following phases in the system Life cycle focuses on studying the present system and specifying the new
requirement?
a. design
b. analysis
c. development
d. preliminary investigation

3. Which of the following symbols is used to represent online storage in systems flowcharts?
a. b. c. d.

4. Although the system life cycle is a time consuming procedure, most organization prefer to use this method for
developing information system because it
a. has a lower risk of failure
b. has six phase
c. is a traditional method
d. is a cheaper method

SECTION B
1. System analysis and design is a six phase problem solving procedure used by system analysts in organizations. Describe
one role of system analyst.
___________________________________________________________________________________________________
2. The preliminary investigation phase of the SAD is concerned with 3 tasks. The first task is to define the problem.
i) Explain how the first task is accomplished.

____________________________________________________________________________________________________
ii) List the remaining 2 task of the preliminary investigation phase.
____________________________________________________________________________________________________
____________________________________________________________________________________________________
3. Discuss the use of checklist in phase two of the system life cycle.
____________________________________________________________________________________________________
____________________________________________________________________________________________________
4. Due to time constraints, every phase of the system life cycle cannot be followed. List and describe 2 alternative
approaches to the system development life cycle.
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
5. What is included in the system design report?
____________________________________________________________________________________________________
SECTION C
You have been hired by Pacific Food Company to assist their system analyst to complete the design of a computerized
database that will keep the records of all the employees in the company. The system analyst has completed the first 3 phases
of the system life cycle. Explain how you will proceed with the assigned task in the last 3 phases of the cycle. Provide
examples and diagrams where necessary to clarify your points.
FSFE - 2008

1. The function of the transaction processing system is to

a. prepare unstructured reports
b. analyze unanticipated situations
c. keep track of routine operations
d. provide a flexible tool for analysis

2. the role of the research department is to

a. design and develop new products
b. keep track of all financial activities
c. turn out finished goods and services
d. handle planning and pricing of goods

3. Which of the following conversion approaches is considered to be the least risky?

a. pilot
b. direct
c. phased
d. parallel

4. Which of the following phases in the systems life cycle focuses on evaluating and determining the need for a new
information system?
a. design
b. analyze
c. development
d. preliminary investigation

5. Which of the following symbols is used to represent a file in a data flow diagram?
a. b. c. d.

6. In the analysis phase a grid chart is used to

a. show the relationship between input and output documents
b. identify the different components of complex systems
c. show the data flow within the information systems
d. evaluate hardware and software requirements

7. Which of the following activities BEST describes real-time processing of data?

a. cash withdrawal from an ATM
b. issuing of monthly telephone bills
c. preparation of yearly financial reports
d. weekly processing of employee’s wages

8. Which of the following steps in phase 4 of the systems life cycle is carried out last?
a. acquiring necessary hardware
b. testing the new system
c. developing system
d. systems audit

9. Which of the following levels of managements is primarily concerned with strategic planning?
a. top level
b. low level
c. middle level
d. supervisory level

10. Which of the following tasks is NOT carried out in the design phase of the systems life cycle?
a. report writing
b. developing software
c. selecting the best system
d. designing alternative systems
 SHORT TEST NAME: ____________________

1) The decision support system (DSS) has four parts. Two of them are decision models and the user. Describe the other
TWO parts of the DSS
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________

2) State two roles of middle level managers in an organization

____________________________________________________________________________________________________
____________________________________________________________________________________________________

3) Discuss the usage of top-down analysis methodology in phase 2 of the systems life cycle
____________________________________________________________________________________________________
____________________________________________________________________________________________________

4) Explain a major difference between the system s flowchart and the data flow diagram
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________

5) Discuss 3 feasibility studies carried out in the design phase of the systems life cycle
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________

SECTION C
SYSTEM ANALYISIS AND DESIGN

Pacific high school is using a manual filing system to keep record of students who borrow textbooks from the school under the
book hire scheme. You have been hired as a system analyst to develop a computerized database system to replace the current
manual system.
Use the first three phases of the system life cycle to design a computerized database for the school. Use diagrams where
applicable.
FSFE – 2007

MULITPLE CHOICE

1. the function of the data flow diagram in phase 2 of the systems life cycle is to

a. divide a complex system into smaller components

b. show the relationship between input and output documents
c. trace data from its origin through processing, storage and output
d. keep trace of both external and internal flow of data in an organization

2. Which of the following symbols is used to represent a manual input in the system flowchart?
a. b. c. d.

3. which of the following phases of the systems life cycle has to be completed before the higher management can decide whether
to continue with the project or not?

a. system design
b. system analysis
c. system development
d. preliminary investigation

4. Which of the following tasks is NOT carried out in the program specification step?

a. specifying outputs
b. determining the input
c. determining program objectives
d. outlining the logic of the program

5. The evaluation of economic, technical and operational feasibility is carried out in the

a. design phase
b. analysis phase
c. maintenance phase
d. implementation phase
6. Which of the following phases is described as an ongoing process in the systems life cycle?
 a. systems analysis
b. systems maintenance
c. systems development
d. preliminary investigation

7. Which of the following steps is NOT carried out in phase two of the systems life cycle?
a. designing systems
b. documentation
c. analyzing data
d. gathering data

SECTION B

QUESTION 1

a) List and discuss the two steps involve in the maintenance phase of the systems life cycle?
______________________________________________________________________________________
______________________________________________________________________________________
SECTION C SYSTEMS ANALYSIS AND DESIGN
Systems Analysis and Design in a six phase problem solving procedures used for examining and improving an information
system. In phase five, which is the implementation phase, the new information system is installed and people are trained to use it.

Discuss the four approaches to system implementation, clearly stating one advantage and one disadvantage of each.

FSFE 2006
SECTION A

13. In a systems life cycle which 3 elements represents the systems development component/
A. designing alternative systems, selecting the best system and writing report
B. developing software, acquiring hardware and testing new system.
C. developing systems audit, periodic evaluation and user selections.
D. acquiring software, periodic evaluation and automated design tools

19. A computer professional who specializes in analyzing and designing information system is referred to as
A. computer engineer
B. system programmer
C. system analyst
D. software developer.

QUESTION 4

e) When does the maintenance phase end?

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