Bangko Sentral Pilipinas vs. COA PDF

5/4/2020 SUPREME COURT REPORTS ANNOTATED 840
G.R. No. 213581. September 19, 2017.*

BANGKO SENTRAL NG PILIPINAS, petitioner, vs.
COMMISSION ON AUDIT, respondent.
Commission on Audit; Jurisdiction; Commission on Audit

(COA) is the guardian of public funds and the Constitution has
vested it with the mandate to “examine, audit, and settle all
accounts pertaining to the revenue and receipts of, and
expenditures or uses of funds and property, owned and held in
trust by, or pertaining to, the Government, or any of its
subdivisions, agencies, or instrumentalities, including
government-owned or -controlled corporations (GOCCs) with ori-
ginal charters.”—Respondent Commission on Audit is the
guardian of public funds and the Constitution has vested it with
the mandate to “examine, audit, and settle all accounts pertaining
to the revenue and receipts of, and expenditures or uses of funds
and property, owned and held in trust by, or pertaining to, the
Government, or any of its subdivisions, agencies, or
instrumentalities, including government-owned or -controlled
corporations with original charters[.]”
Same; 1997 Commission on Audit Rules of Procedure; Under
the 1997 Commission on Audit (COA) Rules of Procedure, the
following pleadings are to be submitted for the proper resolution of
an original case filed directly with the Commission Proper:
petition, answer, and reply.—Rule VIII of the 1997 Rules then
lays out in detail the pleadings to be submitted to support a
money claim, with their corresponding periods for compliance.
Under the 1997 Rules, the following pleadings are to be submitted
for the proper resolution of an original case filed directly with the
Commission Proper: petition, answer, and reply.
Same; Jurisdiction; 2009 Commission on Audit Revised Rules
of Procedure; The 2009 Rules have expanded the Commission
Proper’s original jurisdiction provided for under the 1997 Rules by
authorizing it to act not only on money claims but also on several
kinds of request. These requests are: (a) for hiring of legal
retainers, (b) for write-offs of unliquidated cash advances and
dormant amounts,
www.central.com.ph/sfsreader/session/00000171dc3bcbaa1dc50e53003600fb002c009e/t/?o=False 1/28
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* EN BANC.

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164 SUPREME COURT REPORTS ANNOTATED

Bangko Sentral ng Pilipinas vs. Commission on Audit
and (c) for relief from accountability for losses due to acts of
man.—The 2009 Rules have expanded the Commission Proper’s
original jurisdiction provided for under the 1997 Rules by
authorizing it to act not only on money claims but also on several
kinds of request. These requests are (a) for hiring of legal
retainers, (b) for write-offs of unliquidated cash advances and
dormant amounts, and (c) for relief from accountability for losses
due to acts of man. Nonetheless, despite the Commission Proper’s
expanded jurisdiction, the Commission on Audit’s 2009 Rules still
prescribe the proper procedure to be followed for the resolution of
the original case. Money claims against the government continue
to require the submission of a petition and an answer, with the
petitioner having the option to file a reply at his or her discretion.
On the other hand, a request of a government agency to hire a
legal retainer is to be filed with the Commission on Audit Office of
the General Counsel, who shall then act on the request in
respondent’s behalf. The procedure for requests for write-offs of
unliquidated cash advances and dormant accounts and for relief
from accountability for losses due to acts of man can be found in
Rule VIII, Section 4, which states: Section 4. Other Cases.—
Requests for write-off of accounts receivable or unliquidated cash
advances exceeding P1 million; or relief from accountability for
acts of man such as robbery, theft, arson in excess of P5 million;
or approval of private sale of government property; or other
matters within the original jurisdiction of the [Commission
Proper], shall be filed with the Commission Secretary. The
Commission Secretary shall refer the case to the Central/Regional
Office concerned for comment and recommendation and thereafter
to the Legal Services Sector, for preparation of the draft decision
for consideration of the Commission Proper.
Administrative Due Process; Due process in administrative
proceedings does not require the submission of pleadings or a trial-
type of hearing. Due process is satisfied if the party is duly
notified of the allegations against him or her and is given a chance
to present his or her defense.—Due process in administrative
proceedings does not require the submission of pleadings or a
trial-type of hearing. Due process is satisfied if the party is duly

notified of the allegations against him or her and is given a
chance to present his or her defense. Furthermore, due process
requires that the proffered defense should have been considered
by the tribunal in arriving at its decision.

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Same; Requisites of Administrative Due Process.—This finds

basis in Ang Tibay v. Court of Industrial Relations, 69 Phil. 635
(1940), which ruled that administrative due process only requires
the following: (a) The party should be allowed to present his or
her own case and submit supporting evidence; (b) The deciding
tribunal must consider the party’s evidence; (c) There is evidence
to support the tribunal’s decision; (d) The evidence supporting the
tribunal’s decision must be substantial or such “relevant evidence
as a reasonable mind might accept as adequate to support a
conclusion”; (e) The tribunal’s decision was based on the evidence
presented or the records of the case disclosed to the parties; (f)
The tribunal’s decision must be based on the judges’ independent
consideration of the facts and law governing the case; and (g) The
tribunal’s decision must be rendered such that the issues of the
case and the reasons for the decisions are known to the parties.
SPECIAL CIVIL ACTION in the Supreme Court.

Certiorari.
The facts are stated in the opinion of the Court.
Office of the General Counsel and Legal Services for
petitioner.
The Solicitor General for respondent.
LEONEN, J.:

Due process in administrative proceedings does not
require the submission of pleadings or a trial-type of
hearing. However, due process requires that a party is duly
notified of the allegations against him or her and is given a
chance to present his or her defense.
This reviews the Decision1 dated April 12, 2013 and
Resolution2 dated May 6, 2014 of the Commission on Audit,
finding Evelyn T. Yap (Yap) and Perry B. Dequita
(Dequita) and
_______________
1 Rollo, pp. 21-30. The Decision was signed by Chairperson Ma. Gracia
M. Pulido-Tan and Commissioner Heidi L. Mendoza.
2 Id., at p. 31.

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other officers of the Bangko Sentral ng Pilipinas, Cotabato

Branch jointly and solidarily liable for cash shortage in the
amount of P32,701,600.00.
The facts as established by the parties are as follows:
On May 27, 2005, Mariam Gayak (Gayak), Bank Officer
III of the Bangko Sentral ng Pilipinas, Cotabato Branch
was assigned to the Davao Regional Office. In light of
Gayak’s transfer, Verlina Silo (Silo) and Yap were
designated as Acting Bank Officer III and Bank Officer II,
respectively.3
On June 7, 2005, Silo transferred her cash
accountabilities in the amount of P988,105,695.00 to Yap.
Six (6) months later, Gayak returned to the Cotabato
Branch and Yap had to turn over her cash accountability
back to Silo.4
From December 5, 2005 to January 6, 2006, the
Commission on Audit audited and examined Yap’s cash
accountability.5 The audit was needed before Yap could
transfer her cash accountability back to Silo.6
The Commission on Audit stated that in the morning of
December 22, 2005, its Audit Team finished auditing Silo’s
accountability and proceeded to audit Yap’s cash
accountability. Later that day, the Audit Team could no
longer locate Silo.7
That same day, Silo sent Dequita, Manager of Bangko
Sentral ng Pilipinas, Cotabato Branch, a text message
where she admitted misappropriating a portion of Yap’s
accountability when she still had custody over it.8 Dequita
immediately informed the Audit Team of Silo’s text
message. This prompted the Audit Team to conduct a piece-
by-piece cash count, not just a random sampling count. The
Audit Team discovered
_______________
3 Id., at p. 34.
4 Id., at pp. 34-35.
5 Id., at p. 6.
6 Id., at pp. 34-35, Ombudsman Decision.
7 Id.

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the irregularity when they counted the P1,000.00 notes9

and found shortage in the amount of P32,701,600.00 from
Yap’s cash accountabilities.10
On December 23, 2005, Silo executed an affidavit where
she admitted sole responsibility for the cash shortage.11
Bangko Sentral ng Pilipinas formed a Fact Finding Task
Force to investigate the matter and Silo appeared before
it.12 In the presence of the Fact Finding Task Force, Yap,
and Dequita, Silo executed another affidavit13 where she
again admitted repeatedly stealing cash from her
accountabilities for a period of about five (5) years.
Silo then assigned to Bangko Sentral ng Pilipinas all the
benefits she would receive from the Bangko Sentral ng
Pilipinas Provident Fund, her retirement benefits from the
Government Service Insurance System, and the cash
equivalent of her leave credits to pay for the amount she
misappropriated.14
On January 18, 2006, the Commission on Audit directed
Yap to explain and return the cash shortage. Yap denied
responsibility over the cash shortage and attached Silo’s
affidavit where she admitted sole liability over the missing
cash.15
The Commission on Audit filed administrative charges
of dishonesty and grave misconduct, and criminal charges
of malversation and violation of Section 3(E) of Republic
Act No. 3019 or the Anti-Graft and Corrupt Practices Act
against Dequita, Silo, and Yap before the Office of the
Ombudsman.16
_______________
8 Id.
9 Id., at p. 35.
10 Id., at p. 6, Petition.
11 Id., at p. 33.
12 Id., at p. 43, Ombudsman Decision.
13 Id., at pp. 43-46, Ombudsman Decision.
14 Id., at p. 46.
15 Id., at p. 33.
16 Id., at p. 7, Petition.

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On April 5, 2006, the Office of the Ombudsman directed

Yap, Silo, and Dequita to submit their respective counter-
affidavits for the administrative complaint. But the order
sent to Silo at her office and home addresses were both
returned unserved.17
On July 31, 2006, the Office of the Ombudsman18 found
Silo liable of the administrative charge against her but
dismissed the administrative charges against Dequita and
Yap.
With Silo’s admission of repeatedly misappropriating
the cash under her custody and control for her personal
use, the Office of the Ombudsman found her solely liable
for dishonesty and grave misconduct.19 It held:
Since all evidence points to respondent Silo as the sole

perpetrator of the acts herein complained of, there is no basis to
hold respondents Yap and Dequita administratively liable for the
shortage, notwithstanding the fact that the accountability was
under respondent Yap at the time of audit. Important emphasis
should be made that respondent Silo assumed full responsibility
of the cash shortage and totally absolved respondents Yap and
Dequita of any involvement or participation in the loss of the
funds.20

The Office of the Ombudsman also took note that Silo’s
illegal activities took place before Dequita became Branch
Manager and long before Silo turned over her cash
accountabilities to Yap.21
The Office of the Ombudsman likewise absolved Yap and
Dequita from negligence in the performance of their duties.
It held that Yap’s only lapse was her failure to conduct a
piece-
_______________
17 Id., at p. 34.
18 Id., at pp. 32-55.
19 Id., at p. 47.
20 Id., at p. 48.
21 Id., at p. 49.

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by-piece count of the P988,105,695.00 that Silo turned over

to her on June 7, 2005. However, the Office of the
Ombudsman stated that it was physically impossible for
Yap to do a piece-by-piece count of the staggering amount
of cash under her custody and to insist on a piece-by-piece
count would disturb normal banking operations.22
The dispositive portion of the Office of the Ombudsman’s
July 31, 2006 Decision read:
WHEREFORE, PREMISES CONSIDERED, there being

insufficient evidence against respondents Perry B. Dequita and
Evelyn T. Yap, the case as against them is hereby ordered
DISMISSED. On the other hand, there being substantial
evidence against respondent Verlina B. Silo, this Office finds her
guilty of Dishonesty and Grave Misconduct. Pursuant to Section
52(1) & (3) in relation to Section 57, Rule IV, of CSC Resolution
No. 991936 dated August 31, 1999, respondent Verlina B. Silo is
hereby meted the penalty of DISMISSAL FROM PUBLIC
SERVICE together with the accessory penalties of cancellation of
eligibility, forfeiture of retirement benefits and perpetual
disqualification for reemployment in the government service. The
Honorable Amando M. Tetangco, Jr., Governor of the Banko
Sentral ng Pilipinas, A. Mabini Street, Malate, Manila, is hereby
directed to implement this Decision immediately upon receipt
hereof and to submit to this Office a compliance report within ten
(10) days from its implementation.
SO DECREED.23

The Commission on Audit moved for the partial
reconsideration of the Ombudsman’s dismissal of the
administrative charges against Dequita and Yap.24
_______________
22 Id., at pp. 52-53.

23 Id., at pp. 53-54.
24 Id., at p. 56.

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On July 4, 2008, the Office of the Ombudsman denied25

the Commission on Audit’s motion for partial
reconsideration. The Commission on Audit did not appeal
the denial of its motion.
On July 28, 2006, the Office of the Ombudsman26 found
probable cause in the criminal case against Silo, but none
against Dequita or Yap. The dispositive portion of the
Ombudsman’s Resolution read:
WHEREFORE, all the foregoing premises considered, and

finding probable cause against respondent Verlina B. Silo, let the
enclosed Informations for Malversation and Violation of Section
3(e) of RA 3019 be filed with the Regional Trial Court of Cotabato
City and preferably to be prosecuted by the Special Prosecution
Bureau of this Area Office. Finding no probable cause against
respondents Perry B. Dequita and Evelyn T. Yap, the criminal
case as against them is hereby ordered DISMISSED.
SO RESOLVED.27

The Commission on Audit moved for the partial
reconsideration of the dismissal of the criminal case
against Dequita and Yap.28
Due to the dismissal of the administrative case against
Yap and Dequita, the Bangko Sentral ng Pilipinas Office of
the General Counsel and Legal Services opined that Yap’s
liability to restitute the cash shortage under her
accountability had been extinguished. However, it declined
to comment on the status of Yap’s accounts receivables
which were booked on December 29, 2005. Instead, it
recommended that the matter be referred to the
Commission on Audit for its proper evaluation.29
_______________
25 Id., at pp. 56-60, Ombudsman Order.

26 Id., at pp. 61-87, Ombudsman Resolution.
27 Id., at p. 86.
28 Id., at p. 88.
29 Id., at pp. 22-23.

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On March 24, 2008, Pedro P. Tordilla, Managing

Director of Bangko Sentral ng Pilipinas Regional Monetary
Affairs Sub-Sector, sent the Commission on Audit a request
for an evaluation of the status of Yap’s liability, considering
the dismissal of the administrative case against her.30
The Assistant Commissioner of the Corporate
Government Sector of the Commission on Audit opined
that any action on the request for opinion should be subject
to the final outcome of the criminal case against Yap, Silo,
and Dequita.31
On July 18, 2008, the Office of the Ombudsman32 denied
the Commission on Audit’s motion for partial
reconsideration of the Resolution dated July 28, 2006. The
Commission on Audit did not appeal the denial of its
motion.
On April 12, 2013, instead of providing an opinion
regarding Yap’s liability, the Commission on Audit issued a
Decision33 denying the request to extinguish Yap’s liability
in the cash shortage and holding her liable for it.
Furthermore, the Commission on Audit held Dequita, as
well as the other Cotabato Branch Managers for the period
of March 1996 to 2000, and the responsible officer/s who
designated Silo to two (2) separate positions at the Cash
Operations Unit, to be jointly and solidarily liable with
Yap.
The Commission on Audit held that while Silo had
already admitted causing the cash shortage of
P32,701,600.00, her admission of guilt did not
automatically release Yap and Dequita from their
responsibility over the funds entrusted to them. They still
needed to “prove that they exercised the highest degree of
care in performing their job in order to protect and
safeguard their accountabilities.”34
_______________
30 Id., at p. 23.
31 Id.
32 Id., at pp. 88-92, Ombudsman Order.
33 Id., at pp. 21-30.
34 Id., at p. 25.

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The dispositive portion of the Commission on Audit’s

Decision read:
WHEREFORE, premises considered, the request to extinguish

the receivable from Ms. Yap arising from her shortage in the
amount of [P]32,701,600.00 is DENIED. Moreover, Mr. Dequita
and the other branch managers for the period March 1996 to year
2000, as well as the responsible officer/s designating Ms. Silo with
two (2) positions at the [Cash Operations Units], in violation of
the dual control policy, are also held jointly and solidarily liable
for the lost amount. For this purpose, the Supervising Auditor,
[Bangko Sentral ng Pilipinas] is directed to identify and notify
these bank officers of their liability, and ensure that they are also
included in the receivable account as persons jointly and
solidarily liable with Ms. Yap.35

On May 6, 2014, the Commission on Audit36 denied
Bangko Sentral ng Pilipinas’ Consolidated Motion for
Reconsideration.
On July 28, 2014, petitioner Bangko Sentral ng
Pilipinas filed a Petition for Certiorari37 where it asserts
that Silo has assumed full responsibility of the cash
shortage by admitting that she repeatedly took cash from
her accountabilities for five (5) years without anyone’s
assistance.38
Silo’s affidavit read:
At the [Bangko Sentral ng Pilipinas] for lack of manpower,

there was a time that started in March 1996 that I held two (2)
positions at the Cash Operations Unit. One was as a Currency
Operations Officer and at the same time as Assistant Cashier. I
held the said positions for about four (4) years.
_______________
35 Id., at p. 29.
36 Id., at p. 31.
37 Id., at pp. 102-118.
38 Id., at p. 107.

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I took advantage of the said situation by unlawfully taking

part of my cash accountabilities for my personal use. I started
embezzling the [Bangko Sentral ng Pilipinas]’s funds in my cash
accountabilities from 1996 continuously until 2000 while we were
still at the former [Bangko Sentral ng Pilipinas] Office situated at
Don Rufino Alonzo St., Cotabato City which I made alone or
without the knowledge or participation of any of my officemates in
the Bank.
I started by taking one wrapper of [P]1000 ([P]100,000.00) a
day from my cash accountabilities kept inside the Cash Vault
which I first placed inside a green metal cash box which I could
carry outside the Cash Vault without anybody noticing or
minding what the contents thereof were. Thereafter, from the said
box I transferred the wrapper of [P]1000 into my bag. I was able
to take out about five (5) wrappers of [P]1000 a week or 20
wrappers or [P]2 million a month using the same procedure
mostly to fund the checks that I issued in payment of interests of
my loans/obligations from the banks and individual creditors and
accounts payable to all my suppliers of merchandise for my
businesses.
I also used the [Bangko Sentral ng Pilipinas]’s funds which I
took from my cash accountabilities to pay for the medical
expenses incurred successively and/or simultaneously due to the
illnesses suffered by my sister, mother and brother. My sister had
cancer and my mother had a unique kind of decease (sic) before
they eventually died. My son Daniel was electrocuted in 2000. I
had to assist them financially as they ha[d] no enough money to
pay for huge amount of medical expenses. My financial
obligations increased as I was swindled in connection with my
jewelry business, my receivables from government agencies
(ARMM-Maguindanao offices) were not collected and I received
death threats from my creditors and debtors to the point that my
eldest son was abducted to serve as a warning to me and my

family so as not to pursue collecting my receivables from them.
There was a time when my shortage which then already
consisting of five (5) bundles of [P]1,000 currency

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notes or a total of [P]5 million were not discovered by those who

audited my cash accountabilities. I hid them at the back of the
currency stockpiles inside the Cash Vault.
Little by little, I replaced the [P]1000 bundles of currency notes
with [P]100 currency notes by exchanging some of the [P]1000
currency notes in my cash accountabilities with any of the tellers
while we were still at the old [Bangko Sentral ng Pilipinas] Office
and even at the present [Bangko Sentral ng Pilipinas] Office site
until I was able to turn the 37 bundles of [P]1000 notes which I
took for my personal use into 37 bundles of [P]100 currency notes
with insertions of few pieces of [P]1000 without any auditor/head
of the branch discovering the said shortage except on December
23, 2005 by the [Commission on Audit] Auditors from Manila.
My cash accountabilities had been audited or supposedly
physically or actually counted by the [Internal Audit Office]
Auditors, Branch Special Services Staff Auditors, [Commission on
Audit] Auditors and Heads of Cotabato branch without finding or
discovering any shortage therefrom.
I am executing this affidavit to attest to the truth of the
foregoing facts, to relieve all my officemates from any
responsibility, obligation or damage that may have been caused
the [Bangko Sentral ng Pilipinas] due to the shortage in my cash
accountabilities which I admit to be taken by me for my personal
use.
I truly and sincerely regret what I have done. I apologize for all
the damages and inconveniences that I have caused my
officemates and the management.39 (Emphasis in the original)

Petitioner points out that the Office of the Ombudsman
has dismissed both administrative and criminal charges
against Yap and Dequita, finding only Silo responsible for
the cash shortage.40 Additionally, it emphasizes that the
dismissal of
_______________
39 Id., at pp. 43-46.

40 Id., at p. 107.

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the administrative and criminal charges against Yap and

Dequita has become final and executory, since the
Commission on Audit did not elevate them for appeal.
Thus, there was no basis for the Commission on Audit’s
denial of Yap’s request for relief from accountability.
Neither is there any basis to hold Dequita or any other
officers from the Bangko Sentral ng Pilipinas, Cotabato
Branch jointly and solidarily liable with Yap for the
shortage.41
In its Supplemental Petition,42 petitioner underscores
that the assailed Decision was issued in response to its
request for opinion on the extinguishment of Yap’s liability
on the cash shortage. It reiterates that it never filed a case
against Yap before respondent, neither did respondent
require the filing of any pleadings or motions before it
rendered the assailed Decision.43
Petitioner maintains that it was only allowed an
opportunity to be heard when it filed its Motion for
Reconsideration, which respondent denied, while Yap,
Dequita, and the other bank officers were never given the
opportunity to present their own evidence.44
Petitioner asserts that with the Office of the
Ombudsman’s dismissal of the administrative and criminal
charges against Yap and Dequita, the proper remedy was
to appeal the dismissals and not for respondent to render
the assailed Decision.45
In its Resolution46 dated August 5, 2014, this Court
required the Commission on Audit to comment on the
petition.
In its Comment,47 respondent Commission on Audit
insists that the principle of res judicata is inapplicable in
the case at bar because jurisprudence has consistently held
that res judi-
_______________
41 Id., at pp. 109-110.

42 Id., at pp. 195-211.
43 Id., at pp. 196-197.
44 Id., at p. 197.
45 Id., at pp. 204-205.
46 Id., at pp. 191A-191B.
47 Id., at pp. 245-275.

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cata does not attach to decisions rendered by the Office of

the Ombudsman.48
Respondent likewise declares that the administrative
and criminal charges before the Office of the Ombudsman
are distinct from its audit proceedings.49
Respondent states that as public officials, Yap and
Dequita should be held accountable for the cash shortage
because of their negligence that emboldened Silo to
brazenly steal money.50
Respondent further argues that it observed due process
because Yap, Dequita, and Bangko Sentral ng Pilipinas
were able to present their side during the proceedings
before the Office of the Ombudsman.51
In its Resolution52 dated November 18, 2014, this Court
directed petitioner to file a reply. Petitioner then filed its
Reply53 on February 24, 2015, where it denies that it
invoked the principle of res judicata as its defense. It
clarifies that what it disputes is the lack of due process
with respondent’s issuance of the assailed Decision in
response to petitioner’s request for opinion:54
5. Public Respondent [Commission on Audit] failed to afford

Mr. Dequita and Ms. Yap a reasonable opportunity to address the
“case” against them prior to the issuance of the Assailed Decision.
Public Respondent [Commission on Audit]’s allegations that it
afforded Mr. Dequita and Ms. Yap due process since they
“considered their defenses” in their pleadings filed before the
Ombudsman, and that Mr. Dequita and Ms. Yap were later
_______________
48 Id., at pp. 251-252.
49 Id., at pp. 256-257.

50 Id., at pp. 259-261.
51 Id., at pp. 266-268.
52 Id., at p. 276.
53 Id., at pp. 317-331.
54 Id., at pp. 317-318.

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allowed to file their “comprehensive Motion for Reconsideration”

(of the Assailed Decision), do not hold water. It begs the question
on how Mr. Dequita and Ms. Yap could have filed a
“comprehensive Motion for Reconsideration” when they were not
parties to the Request for Opinion in the first place, since it was
the [Bangko Sentral ng Pilipinas] that prepared and filed said
request. Simply, these allegations are mere afterthoughts that do
not cure the fact that due process was not afforded to Mr. Dequita
and Ms. Yap.55

Petitioner insists that the Commission on Audit erred in
treating its request for opinion as a complaint against Yap
and Dequita.56 Furthermore, petitioner underscores that
respondent failed to follow its own rules when it issued the
assailed Decision.57
In its Resolution58 dated March 17, 2015, this Court
directed the parties to file their respective memoranda.
In its Memorandum,59 respondent posits that it is
irrelevant if it construed the request for opinion from
petitioner as a complaint because petitioner cannot limit or
control respondent’s constitutional mandate to audit and
settle government accounts.60
Respondent asserts that a formal hearing or
presentation of pleadings is not required in exercising its
jurisdiction to act on requests for losses.61 It claims that it
followed the requirements of due process because it studied
the records and evi-
_______________
55 Id., at p. 318.
56 Id., at pp. 319-320.
57 Id., at pp. 320-321.

58 Id., at pp. 345-346.
59 Id., at pp. 381-415.
60 Id., at p. 394.
61 Id., at p. 395.

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dence submitted during the audit proceedings and in the

proceedings before the Office of the Ombudsman.62
Respondent also questions why petitioner is
representing Yap, stating, “[Bangko Sentral ng Pilipinas] is
bereft of locus standi to claim nonobservance of due process
rights. Violation of due process is a personal defense that
can only be asserted by the persons whose rights have been
allegedly violated.”63
In its Memorandum,64 petitioner reiterates that the
assailed Decision was issued in response to a request for
opinion and not a complaint. Moreover, respondent
resorted to ex parte proceedings because Yap, Dequita, and
the other bank officers of the Cotabato Branch were denied
the chance to present evidence in their behalf and to refute
the allegations against them.65
Petitioner likewise highlights that it took respondent
five (5) years to issue its Decision on the request for
opinion, violating the constitutional rights of Yap, Dequita,
and the other bank officials to a speedy disposition of
cases.66
The only issue for this Court’s resolution is whether or
not the Commission on Audit committed grave abuse of
discretion in issuing its assailed April 12, 2013 Decision.

I

Respondent Commission on Audit is the guardian of
public funds and the Constitution has vested it with the
mandate to “examine, audit, and settle all accounts
pertaining to the revenue and receipts of, and expenditures
or uses of funds and property, owned and held in trust by,
or pertaining to, the Government, or any of its
subdivisions, agencies, or instru-
_______________
62 Id., at pp. 396-397.

63 Id., at p. 398.
64 Id., at pp. 353-380.
65 Id., at p. 360.
66 Id., at pp. 360-361.

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mentalities, including government-owned or -controlled

corporations with original charters[.]”67
Respondent refers to its constitutional mandate to
support its claim that it was well within its power to treat
the request for opinion from the Bangko Sentral ng
Pilipinas as a request for relief from accountability:
31. Indubitably, as a specialized constitutional body, the

[Commission on Audit] is effectively clothed with ample
knowledge on auditing and settlement accounts of government
funds and properties. How respondent [Commission on Audit]
construed the alleged letter request is a trivial matter, for as long
as it performed its mandated duty of judiciously examining
documents and records prior to arriving at its decision. The
authority of the [Commission on Audit] could not be limited or
controlled by petitioner which insists that it was simply seeking
guidance on booking of Yap’s accounts receivable.68

While this Court has time and again recognized
respondent’s mandate,69 this does not give it the authority
to disregard the basic tenets of due process or brush aside
its own rules of procedure.
The request for opinion was dated March 24, 2008;70
hence, the 1997 Commission on Audit Rules of Procedure
(1997 Rules) apply. Rule VIII, Section 1 of the 1997 Rules
recognizes a money claim as the only original case that
may be directly filed with the Commission Proper:
_______________
67 CONST., Art. IX-D, Sec. 2(1).

68 Rollo, p. 394.
69 Technical Education and Skills Development Authority (TESDA) v.

Commission on Audit, 753 Phil. 434, 441; 750 SCRA 247, 254-255 (2015)
[Per J. Bersamin, En Banc]; Granada v. People, G.R. Nos. 184092, 186084,
186272, 186488, and 186570, February 22, 2017, 818 SCRA 381 [Per J.
Leonen, Second Division].
70 Rollo, p. 318.

180

RULE VIII
Original Cases Filed Directly with the
Commission Proper

Section 1. Money Claim.—Cases involving money claim against
the Government cognizable by the Commission Proper may be
filed directly with the Commission Secretary.

Rule VIII of the 1997 Rules then lays out in detail the
pleadings to be submitted to support a money claim, with
their corresponding periods for compliance. Under the 1997
Rules, the following pleadings are to be submitted for the
proper resolution of an original case filed directly with the
Commission Proper: petition,71 answer,72 and reply.73
_______________
71 1997 REVISED RULES OF PROCEDURE OF THE COMMISSION OF AUDIT, Rule

VIII, Secs. 2, 3 and 4 provide:
Section 2. Petition.—A claimant for money against the Government,
whose claim is cognizable by the Commission Proper, may file a petition.
The party seeking relief shall be referred to as “Petitioner” and the
government agency or instrumentality against whom a claim is directed
shall be referred to as “Respondent.”
Section 3. Contents of Petition.—The petition shall contain the
personal circumstances or juridical personality of the petitioner, a concise
statement of the ultimate facts constituting his cause of action, a citation
of the law and jurisprudence upon which the petition is based and the
relief sought. The petition shall be accompanied by certified true copies of
documents as are referred to therein and other supporting papers.
Section 4. Filing of Petition.—The petition shall be filed with the
Commission Secretary, a copy of which shall be served on the respondent.
Proof of service of the petition on the respondent shall be attached to the

petition.
72 Id., Sec. 6 provides:
Section 6. Answer.—Within the said fifteen (15) days from receipt of
the Order, the respondent shall file with the Commission Secretary an
answer to the petition. The answer shall be accompanied by certified true
copies of documents referred to therein together with other supporting
papers. The answer shall (a) point out insufficiencies or inaccuracies in
the petitioner’s statement of facts and

181
VOL. 840, SEPTEMBER 19, 2017 181

Respondent does not deny that it treated the request for

opinion from Bangko Sentral ng Pilipinas as a request for
relief from accountability for losses,74 which it avers falls
under its original jurisdiction in its 2009 Revised Rules of
Procedure (2009 Rules):
RULE VIII
Original Cases Filed Directly with the
Commission Proper
Section 1. Original Jurisdiction.—The Commission Proper
shall have original jurisdiction over: a) money claim against the
Government; b) request for concurrence in the hiring of legal
retainers by government agency; c) writeoff of unliquidated cash
advances and dormant accounts receivable in amounts exceeding
one million pesos (P1,000,000.00); d) request for relief from
accountability for los[s]es due to acts of man, i.e., theft, robbery,
arson, etc., in amounts in excess of Five Million pesos
(P5,000,000.00). (Emphasis supplied)

However, to reiterate, the applicable rules in the case at
bar are the 1997 Rules, not the 2009 Rules. The 1997 Rules
do not provide a procedure for the filing of a request for
relief from accountability; instead, the procedure for a
request for relief from accountability can be found in
Commission on Audit Resolution No. 2001-010 dated June
21, 2001, the pertinent portions of which state:
_______________
issues and (b) state the reasons why the petition should be denied or
dismissed. Copy of the answer shall be served on the petitioner and the
proof of service thereof shall be attached to the answer.
73 Id., Sec. 7 provides:
Section 7. Reply.—Petitioner may file a reply within ten (10) days
from receipt of the answer.
74 Rollo, pp. 394-395.

182

SUBJECT: Amendment of [Commission on Audit] Resolution No.

93-605, dated August 3, 1993, on the delegation of authority of
[Commission on Audit] officials to decide on requests for relief
from money and/or property accountability.
WHEREAS, under [Commission on Audit] Resolution No. 93-
605, dated August 3, 1993, this Commission delegated to certain
[Commission on Audit] officials the authority to decide/act on
request for relief from money and/or property accountability;
....
BE IT RESOLVED, that all requests for relief from money
and/or property accountability shall be treated like any ordinary
case under the jurisdiction and authority of the Central and
Regional Directors or the Unit Auditors to decide.
BE IT RESOLVED FURTHER, that such request for relief
shall be accompanied by the documents required under
[Commission on Audit] Circular No. 92-386 for accountable
officers of local government units and those required under
[Commission on Audit] Memorandum No. 92-751 for accountable
officers in the corporate and national sectors.
BE IT RESOLVED FINALLY, that the Chairman of this
Commission be authorized to disseminate this Resolution for the
guidance of all concerned.
This Resolution shall take effect immediately.75 (Emphasis
supplied)

Commission on Audit Memorandum No. 92-751 dated
February 24, 1992, in turn, provides:
_______________
75 Id., at pp. 332-333.

183
VOL. 840, SEPTEMBER 19, 2017 183


of Auditing Units and All Others

Concerned.
Documentation on Petitions/
SUBJECT
: Requests for Relief from Accountability.
....
In order, therefore, to ensure or facilitate the evaluation and
resolution of applications for relief from accountability with
utmost accuracy and dispatch, and if only to correct or put an end
to the commission of the aforecited deficiencies, the [Commission
on Audit] Director/Officer-in-Charge and/or Unit Head concerned
should, henceforth, see that the following requirements are first
duly complied with and that the documents called for thereunder
accompany the pertinent requests for relief to be submitted to the
Commission, to wit:
1. The basic notice of loss to be filed immediately after the
discovery of the loss and the request for relief from
accountability which should be filed by the proper
accountable officer within the reglementary period of 30
days from the occurrence of the loss, with the Auditor
concerned or the Commission, as the case may be.
1.1 In case of delay in the filing of the aforesaid notice
and request, satisfactory explanation or the reason(s)
for such delay should be submitted, after which the
reasons/explanation given should be verified or
confirmed by the Auditor concerned.
1.2 If the occurrence of the loss has also been reported
to other police agencies, like the [National Bureau of
Investigation], [Criminal Investigation Service], etc.,
the progress/final investigation report thereon should
be submitted.
2. Copy of the Investigation, Inventory and Inspection report of
the proper [Commission on

184

Audit] personnel on the facts and circumstances

surrounding the loss;
3. Affidavit or Sworn Statement of the proper accountable
officer on the facts and circumstances surrounding the said
loss, supported by the Affidavit of two (2) disinterested
persons who have personal knowledge of such fact of loss;
4. Comment and/or recommendation of the Agency Head
concerned on the request;
5. Comment and/or recommendation of the [Commission on
Audit] Director/[Officer-in-Charge] and/or Unit Head on the
propriety of the request, together with a full statement of
material facts;
6. Exact or accurate amount of government cash or book value
of the property, subject of the request for relief;
7. Memorandum Receipts covering the properties subject of the
request, if any; and
8. A categorical determination by the Director/Auditor
concerned on the absence of fault or negligence on the part
of the accountable officer in the handling, safekeeping, etc.,
of the funds and properties under his custody as evidenced
by a recital of the precautionary/security measures adopted
to protect or safeguard them and the like.76 (Emphasis
supplied)

Respondent itself prescribed the documentary
requirements which should accompany a request for relief
from accountability. Commission on Audit Memorandum
No. 92-751 requires the submission of a basic notice of loss
“with the Auditor concerned or the Commission” and a copy
of the investigation report by the proper Commission on
Audit Per-
_______________
76 Id., at pp. 340-341.

185
VOL. 840, SEPTEMBER 19, 2017 185

sonnel. The accountable officer is also required to submit a

sworn statement, while the agency head and Commission
on Audit Director are expected to submit their respective
comment or recommendation on the request for relief.
Likewise, documentary evidence on the total missing
amount and a categorical determination from the director
or auditor concerned on the lack of negligence on the part
of the accountable officer should accompany the request for
relief.
None of these documents accompanied petitioner’s
request for opinion. Instead, the request for opinion was
meant ‘‘to seek guidance from Public Respondent
[Commission on Audit], with regard to the proper booking
of the Accounts Receivable by Ms. Yap, in relation to [the
Office of] the Ombudsman’s dismissal of the administrative
case against her.”77
Clearly, respondent erred in treating the request for
opinion as a request for relief from accountability.

II

Even if this Court agrees with respondent that its 2009
Rules apply in the case at bar and not its 1997 Rules, its
arguments still fail to convince.
The 2009 Rules have expanded the Commission Proper’s
original jurisdiction provided for under the 1997 Rules by
authorizing it to act not only on money claims but also on
several kinds of request. These requests are (a) for hiring of
legal retainers, (b) for write-offs of unliquidated cash
advances and dormant amounts, and (c) for relief from
accountability for losses due to acts of man.78 Nonetheless,
despite the Commission Proper’s expanded jurisdiction, the
Commission on Audit’s 2009 Rules still prescribe the
proper procedure to be followed for the resolution of the
original case.
_______________
78 2009 REVISED RULES OF PROCEDURE OF THE COMMISSION ON AUDIT, Rule

VIII, Sec. 1.
77 Id., at p. 318.

186
Money claims against the government continue to

require the submission of a petition and an answer, with
the petitioner having the option to file a reply at his or her
discretion.79 On the other hand, a request of a government
agency to hire a legal retainer is to be filed with the
Commission on Audit Office of the General Counsel, who
shall then act on the request in respondent’s behalf.80
The procedure for requests for write-offs of unliquidated
cash advances and dormant accounts and for relief from
accountability for losses due to acts of man can be found in
Rule VIII, Section 4, which states:
Section 4. Other Cases.—Requests for write-off of accounts

receivable or unliquidated cash advances exceeding P1 million; or
relief from accountability for acts of man such as robbery, theft,
arson in excess of P5 million; or approval of private sale of
government property; or other matters within the original
jurisdiction of the [Commission Proper], shall be filed with the
Commission Secretary. The Commission Secretary shall refer the
case to the Central/Regional Office concerned for comment and
recommendation and thereafter to the Legal Services Sector, for
preparation of the draft decision for consideration of the
Commission Proper. (Emphasis supplied)

Respondent claims that there is nothing in Rule VIII,
Section 4 of the 2009 Rules that directs it to conduct
adversarial proceedings with the submission of a request
for relief from accountability.81 It further claims that its
assailed Decision was arrived at after a careful evaluation
of the evidence submitted by the parties in the audit
proceedings and the proceedings before the Office of the
Ombudsman.82
_______________
79 Id., Sec. 2.
80 Id., Sec. 3.
81 Rollo, pp. 395-396.
82 Id., at pp. 396-397.

187
VOL. 840, SEPTEMBER 19, 2017 187

Nonetheless, this still does not cure the glaring defect

that Yap and Dequita were not parties to the request for
opinion or request for relief from accountability, yet
respondent found them liable for the cash shortage. Much
worse, respondent also tried to pin liability on other bank
officers who were never part of the request for opinion or of
any of the proceedings before the Office of the Ombudsman.
Respondent insists that Yap and Dequita were not
deprived of their right to due process since they filed their
counter-affidavits in the administrative proceedings before
the Office of the Ombudsman, while Yap even filed a reply
to respondent’s demand letter after the audit was
conducted.83 Respondent also highlights that petitioner
filed a “comprehensive Motion for Reconsideration”84 on the
assailed Decision. But as respondent itself pointed out,
administrative and criminal proceedings before the Office
of the Ombudsman are different from the audit proceedings
before it:
16. There is another reason why the dismissal of

administrative and criminal charges against Yap and Dequita by
the Office of the Ombudsman does not necessarily foreclose the
possibility of them being held accountable by the [Commission on
Audit]. The administrative and criminal charges before the Office
of the Ombudsman and the [Commission on Audit] audit are
distinct proceedings. The first involves the determination of (1)
administrative liability of public officers and (2) the fact of the
commission of a crime. On the other hand, the second relates to
the administrative aspect of the expenditure or use of public
funds. As distinct proceedings, they can proceed independently of
each other.85

Yet despite admitting the independent nature of the
proceedings before the Office of the Ombudsman from its
own
_______________
83 Id., at p. 397.
84 Id., at p. 399.
85 Id., at pp. 256-257.

188

audit proceedings, respondent still contends that its review

and evaluation of the counter-affidavits filed by Yap and
Dequita before the Office of the Ombudsman already
satisfied the requirements of due process.
This Court is not convinced.
Due process in administrative proceedings does not
require the submission of pleadings or a trial-type of
hearing. Due process is satisfied if the party is duly notified
of the allegations against him or her and is given a chance
to present his or her defense. Furthermore, due process
requires that the proffered defense should have been
considered by the tribunal in arriving at its decision.86
This finds basis in Ang Tibay v. Court of Industrial
Relations,87 which ruled that administrative due process
only requires the following:
(a) The party should be allowed to present his or her own case
and submit supporting evidence;
(b) The deciding tribunal must consider the party’s evidence;
(c) There is evidence to support the tribunal’s decision;
(d) The evidence supporting the tribunal’s decision must be
substantial or such “relevant evidence as a reasonable mind
might accept as adequate to support a conclusion”;
(e) The tribunal’s decision was based on the evidence
presented or the records of the case disclosed to the parties;
(f) The tribunal’s decision must be based on the judges’
independent consideration of the facts and law governing the
case; and
(g) The tribunal’s decision must be rendered such that the
issues of the case and the reasons for the decisions are known to
the parties.88
_______________
86 Gutierrez v. Commission on Audit, 750 Phil. 413, 430; 745 SCRA

435, 452-453 (2015) [Per J. Leonen, En Banc].
87 69 Phil. 635 (1940) [Per J. Laurel, En Banc].

189
VOL. 840, SEPTEMBER 19, 2017 189

It is beyond dispute that Yap, Dequita, and the other

bank officials of the Bangko Sentral ng Pilipinas, Cotabato
Branch were denied due process with the issuance of the
assailed Commission on Audit’s Decision.
Respondent rendered its assailed Decision in blatant
disregard to its own rules, treating the request for opinion
as a request for relief from accountability even if the former
did not include the required documents and comments or
recommendations needed under either the 1997 Rules or
2009 Rules. Furthermore, the request for opinion was filed
by petitioner alone, yet the assailed Decision found Yap,
Dequita, and other bank officers of the Cotabato Branch
jointly and solidarily liable, even if they were never parties
to the request for opinion or request for relief from
accountability.
It was an error amounting to grave abuse of discretion to
hold Yap liable, and Dequita and the other bank officers of
the Cotabato Branch jointly and solidarily liable with Yap
for the cash shortage without an actual complaint being
filed and without giving them the chance to defend
themselves. Thus, the assailed Decision violated the basic
tenets of due process and must be annulled and set aside.
However, in the absence of a complaint, this Court cannot
grant petitioner’s prayer for this Court to render judgment
relieving Yap, Dequita, and the other bank officers from
accountability over the cash shortage. Nonetheless, the
Office of the Ombudsman has already rendered judgment
on Yap and Dequita’s liability by dismissing the
administrative and criminal charges against them.
WHEREFORE, the Petition is GRANTED. The
Commission on Audit’s Decision No. 2013-064 dated April
12, 2013 and its En Banc Resolution dated May 6, 2014,
holding Evelyn T. Yap, Perry B. Dequita, and the other
bank officers of Bangko Sentral ng Pilipinas, Cotabato
Branch jointly and
_______________
88 Supra note 86 at pp. 429-430; p. 452, citing Ang Tibay v. Court of

Industrial Relations, id., at pp. 642-644.

190

solidarily liable for the cash shortage, are REVERSED

and SET ASIDE.
SO ORDERED.
Carpio,** Velasco, Jr., Leonardo-De Castro, Peralta,

Bersamin, Del Castillo, Jardeleza, Caguioa, Martires and
Reyes, Jr., JJ., concur.
Sereno, CJ., On Official Leave.
Perlas-Bernabe, Tijam and Gesmundo, JJ., On Official
Business.
Petition granted, COA’s Decision No. 2013-064 dated

April 12, 2013 and its En Banc Resolution dated May 5,
2014 reversed and set aside.
Notes.—The Commission on Audit (COA) is endowed

with sufficient latitude to determine, prevent, and disallow
the irregular, unnecessary, excessive, extravagant, or
unconscionable expenditures of government funds.
(Nazareth vs. Villar, 689 SCRA 385 [2013])
Decisions and resolutions of the Commission on Audit
(COA) are reviewable by the Supreme Court, not via an
appeal by certiorari under Rule 45 but thru a special civil
action of certiorari under Rule 64 in relation to Rule 65 of
the Rules of Court. (Reblora vs. Armed Forces of the
Philippines, 698 SCRA 727 [2013])

——o0o——
_______________
** Designated Acting Chief Justice per Special Order No. 2483 dated
September 14, 2017.
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5/4/2020 SUPREME COURT REPORTS ANNOTATED 840

G.R. No. 213581. September 19, 2017.*

Commission on Audit; Jurisdiction; Commission on Audit

164 SUPREME COURT REPORTS ANNOTATED

trial-type of hearing. Due process is satisfied if the party is duly

VOL. 840, SEPTEMBER 19, 2017 165

Same; Requisites of Administrative Due Process.—This finds

SPECIAL CIVIL ACTION in the Supreme Court.

166 SUPREME COURT REPORTS ANNOTATED

other officers of the Bangko Sentral ng Pilipinas, Cotabato

VOL. 840, SEPTEMBER 19, 2017 167

the irregularity when they counted the P1,000.00 notes9

168 SUPREME COURT REPORTS ANNOTATED

On April 5, 2006, the Office of the Ombudsman directed

Since all evidence points to respondent Silo as the sole

VOL. 840, SEPTEMBER 19, 2017 169

by-piece count of the P988,105,695.00 that Silo turned over

WHEREFORE, PREMISES CONSIDERED, there being

22 Id., at pp. 52-53.

170 SUPREME COURT REPORTS ANNOTATED

On July 4, 2008, the Office of the Ombudsman denied25

WHEREFORE, all the foregoing premises considered, and

25 Id., at pp. 56-60, Ombudsman Order.

VOL. 840, SEPTEMBER 19, 2017 171

On March 24, 2008, Pedro P. Tordilla, Managing

172 SUPREME COURT REPORTS ANNOTATED

The dispositive portion of the Commission on Audit’s

WHEREFORE, premises considered, the request to extinguish

At the [Bangko Sentral ng Pilipinas] for lack of manpower,

VOL. 840, SEPTEMBER 19, 2017 173

I took advantage of the said situation by unlawfully taking

eldest son was abducted to serve as a warning to me and my

174 SUPREME COURT REPORTS ANNOTATED

notes or a total of [P]5 million were not discovered by those who

39 Id., at pp. 43-46.

VOL. 840, SEPTEMBER 19, 2017 175

the administrative and criminal charges against Yap and

41 Id., at pp. 109-110.

176 SUPREME COURT REPORTS ANNOTATED

cata does not attach to decisions rendered by the Office of

5. Public Respondent [Commission on Audit] failed to afford

48 Id., at pp. 251-252.

49 Id., at pp. 256-257.

VOL. 840, SEPTEMBER 19, 2017 177

allowed to file their “comprehensive Motion for Reconsideration”

57 Id., at pp. 320-321.

178 SUPREME COURT REPORTS ANNOTATED

dence submitted during the audit proceedings and in the

62 Id., at pp. 396-397.

VOL. 840, SEPTEMBER 19, 2017 179

mentalities, including government-owned or -controlled

31. Indubitably, as a specialized constitutional body, the

67 CONST., Art. IX-D, Sec. 2(1).

69 Technical Education and Skills Development Authority (TESDA) v.

180 SUPREME COURT REPORTS ANNOTATED

71 1997 REVISED RULES OF PROCEDURE OF THE COMMISSION OF AUDIT, Rule

Proof of service of the petition on the respondent shall be attached to the

VOL. 840, SEPTEMBER 19, 2017 181

Respondent does not deny that it treated the request for