Checklist For Const Building Supervisors PDF

Check List for use by Building Construction Supervisors 1
FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA
MINISTRY OF WORKS AND URBAN DEVELOPMENT
CHECK – LIST
FOR USE BY BUILDING CONSTRUCTION SUPERVISORS
Ministry of Works and Urban Development

Addis Ababa, Ethiopia
2001

FOREWORD
The Proclamation to define the powers and duties of the Federal and Regional Executive
organs of the Federal Democratic republic of Ethiopia No. 4/1995 empowers the Ministry of
Works & Urban Development to prepare the Country's Building Code, issue Standards and
Guidelines for design and construction works, registration of professionals and consultants and
follow up and supervise the implementation of same.
In exercising these powers and in discharging of its responsibilities, the Ministry is issuing a
series of Building Code Standards, Manuals and Guidelines of general application.
The purpose of these documents is to serve as nationally recognized documents, the application
of which is deemed to ensure compliance of constructions with the minimum requirements for
design, procurement procedures, construction and quality of materials set down by the
Ministry.
The major benefits to be gained in applying these documents are the harmonization of
professional practice and the ensuring of appropriate levels of safety, health and economy with
due consideration of the objective conditions and needs of the country.
As the documents are technical documents which, by their very nature, require periodic
updating, revised editions will be issued by the Ministry from time to time as appropriate.
The Ministry welcomes comments and suggestions on all aspect of the documents. All
feedback received will be carefully reviewed by professional experts in the field with a view to
possible incorporation of amendments in the future editions.
Haile Assegide
Minister
Ministry of Works and
Urban Development
2001

PREFACE
This check-list for site supervisors is issued by the Ministry of Works and Urban Development for
use by Employers, Consultants and Contractors in order to ensure a uniform system of supervision
of building construction projects and as a result ensure a safe and durable construction. It is to be of
use mainly when construction works are carried out by contractors and can in some ways be of use
for construction carried out by direct labour. In this check-list the responsibilities, liabilities and
limitations of the supervisor are briefly mentioned. The steps to be followed in checking building
construction works are expressed in general terms. Details of construction are specified in the
drawings, technical specifications and in the general and special provisions of the contract. The duty
of the site supervisor is to ensure that the construction works are executed in accordance with the
contract requirements. Therefore in the application of this check-list the details specified in the
contract document always precede before the application and use of it. There are also tables and
forms in this check-list that help as records of the incidences affecting the work and as references. In
addition the standard technical specification is used as reference on the preparation of this check-
list.
ACKNOWLEDGEMENT
In July 2000, the Ministry of Works and Urban Development invited National
Consulting firms to compete for the preparation of codes and manuals. One of
these, is the present " ______________________"
Tessema Demisse Consulting Architects and Engineers was awarded the

contract for the preparation of this document, and prepared it in association with
professionals.
The working group of the document was:
Damtew Wolde, __________________,

who drafted the document; and
Beyene Wolde Gabriel, B.Sc. (Eng.),
who reviewed the document with comments and suggestions.
The document is based on " ________________________ " prepared by the

World Bank for use of its browses.
After presentation to the MoWUD, the document was commented on by

professionals of the Ministry and other invited institutions and individuals.

MoWUD wishes to acknowledge the contributions made by the Consulting Office

and the associated professionals involved in its preparation and to thank all those
who made comments.
Our thanks also to ________________ for use of their document.

TABLE OF CONTENTS
PAGE
FORWARD ……………………………………………………………………… 1
PREFACE .............................................................................................................. 2
ACKNOWLEDGEMENT ...................................................................................... 3
1. INVESTIGATION & PREPARATION OF SITE ...................................................... 6
2. SETTING OUT .......................................................................................................... 6
3. EXCAVATION & EARTHWORK ............................................................................ 6
4. FOUNDATION TRENCH & PIT EXCAVATION .................................................... 7
5. FOUNDATION IN STONE MASONRY .................................................................. 8
6. BACK FILLING .......................................................................................................... 8
7. HARD CORE .............................................................................................................. 9
8. CONCRETE ................................................................................................................ 9
9. PRESTRESSED CONCRETE ................................................................................... 13
10. FORM WORK ............................................................................................................ 14
11. STEEL REINFORCEMENT ..................................................................................... 16
12. MORTAR .................................................................................................................. 17
13. STONE MASONRY .................................................................................................. 17
14. HOLLOW CONCRETE BLOCK WALL ................................................................. 18
15. WALLS WITH BRICKS ............................................................................................ 19
16. WOODEN WALLS .................................................................................................... 20
17. PLASTER AND POINTING ...................................................................................... 20
18. STRUCTURAL STEEL WORK ................................................................................ 20
19. PAVIOR (TILES PAVIOR) ........................................................................................ 22
20. WALL TILES ............................................................................................................. 22
21. P. V. C. TILES ............................................................................................................ 22
22. ROOFING AND CLADDING .................................................................................... 23
23. GUTTERS AND DOWN PIPES ................................................................................ 24
24. CARPENTRY AND JOINERY.................................................................................. 24
25. CEILING ..................................................................................................................... 25
26. PAINTING .................................................................................................................. 25
27. GLAZING ................................................................................................................... 26
28. WATER WELL .......................................................................................................... 26
29. WATER SUPPLY LINES .......................................................................................... 26
30. PLUMBING AND SANITARY INSTALLATIONS ................................................ 26
31 SEWER SYSTEM ..................................................................................................... 27
32. SEPTIC TANK & SOAK AWAY PIT ...................................................................... 28
33. ELECTRICAL INSTALLATIONS ........................................................................... 28
34. RETAINING WALLS ............................................................................................... 29
35. SITE WORK .............................................................................................................. 30
36. ROAD AND FOOTPATHS....................................................................................... 30
37. DRAIN CHANNELS & CULVERTS ....................................................................... 31
38. FENCING AND GATE ............................................................................................. 31
39. PREPARATION OF PAYMENT CERTIFICATES ................................................. 32

40. INFORMATION IN CONSTRUCTION PROCEDURES ........................................ 32
TABLE OF CONTENTS
TABLES & FORMS PAGE
1. TABLE 8.5.3a. STANDARD CONCRETE MIX …………………………….. 33

2. TABLE 8.5.3b. STANDARD CONCRETE MIX .................................................. 34
3. HANDING OVER THE CONSTRUCTION SITE ................................................. 35
4. ACQUISITION OF DOCUMENTS ......................................................................... 36
5. FOR MATERIAL TESTING .................................................................................. 37
6. EVALUATION OF TEST RESULTS....................................................................... 38
7. SOIL IDENTIFICATION AND ACCEPTANCE
OF EXCAVATION FOUNDATION DEPTHS ..................................................... 39
8. SITE DIARY .......................................................................................................... 40
9. MONTHLY REPORT ............................................................................................ 41
10. QUARTERLY REPORT ....................................................................................... 46
11. WORK ORDER ..................................................................................................... 51
12. PAYMENT CERTIFICATE ................................................................................... 52
13. SITE HANDOVER INSPECTION CERTIFICATE ............................................... 55
14. SITE PREPARATION INSPECTION CERTIFICATE ........................................... 56
15. FOUNDATION EXCAVATION INSPECTION ..................................................... 57
16. EARTHWORKS INSPECTION CERTIFICATE .................................................... 58
17. MATERIAL QUALITY EVALUATION CERTIFICATE ...................................... 59
18. CONCRETE WORK INSPECTION CERTIFICATE .............................................. 60
19. MASONRY WORK INSPECTION CERTIFICATE ............................................... 61
20. STRUCTURAL STEEL WORK INSPECTION ...................................................... 62
21. STRUCTURAL TIMBER WORK INSPECTION ................................................... 63
22. CARPENTRY & JOINERY WORK INSPECTION ................................................ 64
23. ROOFING & CLADDING WORK INSPECTION .................................................. 65
24. FINISHING WORK INSPECTION CERTIFICATE ............................................... 66
25 SITE WORK INSPECTION CERTIFICATE ......................................................... 68
26 MINUTES OF INSPECTION FOR TEMPORARY ACCEPTANCE ..................... 70
27. TEMPORARY ACCEPTANCE ............................................................................. 72
28. FINAL ACCEPTANCE ........................................................................................... 75
APPENDIX 1 : GUIDELINE ON CONTROL OF
CONSTRUCTION PROJECTS .............................................. 79
APPENDIX 2 : LIST OF MAJOR DUTIES AND
RESPONSIBILITIES OF A RESIDENT
ENGINEER (SUPERVISOR) ................................................ 84

1. INVESTIGATION AND PREPARATION OF SITE
CHECK:
1.1 The site visually if underground utilities cross it.
1.2 The site on maps showing the location of underground structures and utilities to avoid
breaking them during construction.
1.3 The site plan and layout of buildings and sewer system specially concerning levels and soil
condition. If changes are necessary submit a written report to the designer.
1.4 The area to be cleared off and take measurements.
1.5 The trees and bushes within the foundation to be cut and rooted up as given in the standard
technical specification.
1.6 Permission is obtained from local authorities to cut down trees outside the foundation areas.
1.7 Boarder lines are agreed with local municipality and corner stones placed.
1.8 The connection points for water and electricity are agreed upon with local authorities.
1.9 All necessary temporary drains are constructed to keep the site free of water.
2. SETTING OUT
CHECK:
2.1 The setting out is done correctly with proper measuring tape and accurate levelling
instrument.
2.2 All measurements to confirm the accuracy and correct locations of working areas are
properly stated out.
2.3 The elevation reference point in accordance with the survey map, and confirm.
2.4 All bottom of trenches and floor levels are according to the elevations shown on the
drawings.
3. EXCAVATION AND EARTHWORK
3.1 Check all top soil is excavated separately.
3.2 Decide the place to pile up the suitable excavated material and check it is 2 meters outside
the building perimeter.

3.3 Decide the place for the cart away which is not necessary for backfilling or terracing.
CHECK:
3.4 For sites where blasting is proposed, the explosives are used in the quantities and manner
recommended by the manufacturers. Check a written consent is obtained on each occasion
the contractor wished to use explosives.
3.5 All excavations are carried out to the lines, levels, widths and depths shown on the
drawings.
3.6 Any discrepancies in levels, dispositions etc. are reported to the engineer prior to
proceeding with the works.
3.7 All necessary temporary drains and culverts are constructed to keep the site free of water.
3.8 Slopes to embankments, cuttings, shoulders, ditches etc.; are trimmed to the dimensions
and inclinations shown on drawings.
3.9 Cut for roads is carried out until a level of suitable material is allowed.
3.10 Excavations are suitably trimmed and levelled before any concrete or masonry work is
placed.
3.11 In locations where the soil is subject to softening during excavation, a bottom layer of soil
removed immediately before the placing of concrete, in accordance with the standard
4. FOUNDATION TRENCH AND PIT EXCAVATION
CHECK:
4.1 The foundation drawings to correspond with the conditions on the site, if not prepare a
written report and submit to the designer immediately.
4.2 The foundation depth, width, line and levels to correspond the drawings.
4.3 The excavation or foundation is executed 25cm. wider on each side than the thickness of
the foundation wall as given in the standard technical specification.
4.4 The trench and pits to be clean from grass, bushes and pieces of wood.
4.5 The trench and pits to be kept free of water by pumping or other means.
4.6 The foundation engineer has accepted the excavated foundation depths by filling form No.
005.

4.7 The foundation excavation is suitably trimmed and levelled before concrete or masonry
work in placed.
4.8 In the event of over excavation, without approval the area to be filled with selected
excavation or borrowed material or class 5 concrete in accordance with the standard
4.9 The faces of excavation is retained with sheeting, tim-bearing, strutting and shoring to
protect workmen and prevent damage where necessary.
5. FOUNDATION IN STONE MASONRY
CHECK:
5.1 The trench to be clean from grass, bushes and pieces of wood.
5.2 The stone is of the type given on specifications.
5.3 The stone to be hard, sound, free from cracks and decay and not weathered.
5.4 The stone is freshly quarried from an approved quarry.
5.5 The stone not to be round surfaced.
5.6 The stone masonry execution is with specified mortar and with well filled joints.
5.7 The stone masonry during execution is kept free from solid and other kind of dirt.
5.8 The length of stone does not exceed three times its height.
5.9 The mix of lean concrete to correspond the specification.
5.10 The mix proportion of mortar is correct.
6. BACKFILLING
CHECK:
6.1 All internal back filling is done with approved material, if possible with material excavated
on the site.
6.2 All external backfilling around foundation walls and behind retaining walls shall be done
with approved selected materials, if possible with material excavated on the site which is
capable of being compacted and form a stable filling.
6.3 all organic materials, such as pieces of wood, roots, bushes and black cotton soil are
removed from all backfill material.

6.4 All ground trenches and places where backfilling shall be executed are clean from grass,
bushes and pieces of wood.
6.5 Where pipes and electrical cables are in connection with the backfilling, the work shall be
executed very carefully, so they do not break or get damaged.
6.6 All backfilling to be in layers and compacted to 95% of maximum dry density in
accordance with the standard technical specification.
6.7 Each layer to be well rammed and consolidated with the addition of water as necessary to
achieve the required compaction.
6.8 The maximum layer of fill for one time compaction does not exceed 20cm. thickness in
accordance with the standard technical specification.
6.9 Depressions or voids that are crated during trimming of slopes to embankments, cuttings,
shoulders, ditches etc.; are filled with suitable material and to approved compaction.
6.10 Any material which after repeated compaction does not fulfil the requirements is removed
and replaced.
7. HARD CORE
CHECK:
7.1 Stone for hardcore is sound and approved quality.
7.2 All stones in the hardcore are of approximately equal and recommended size.
7.3 All hardcore is well rammed and consolidated with the top surface blinded with crushed
aggregate of 20mm. thickness in accordance with the standard technical specification.
7.4 The thickness of the hardcore satisfies the specification or design.
7.5 the placing of stones to result in minimum voids.
8. CONCRETE
CHECK:
8.1 All ingredients cement, aggregates and water are of the type and quality specified.
8.2 Cement is fresh, not older than six months and is delivered to the site in the manufacturer's
original sealed bags.
8.3 Cement is stored in a dry and well ventilated store, on a wooden floor raised minimum
20cm. above the ground.
8.4 Cement is stocked separately.

8.5 The cement has markings showing the type and date of consignment pinned to it and check
it is used in the order of its arrival.
8.6 Cement more than six months old after production is tested to satisfy the specified
requirements.
8.7 Sand or fine aggregate to be clean river or pits sand of approved quality and consist of
hard, dense, durable uncoated rock fragments.
8.8 Sand to be clear of impurities like dust, mica and organic matter.
8.9 Rejected samples of aggregates are removed from the site within 24 hours.
8.10 Coarse aggregate to be crushed basaltic stone or gravel of approved quality.
8.11 Coarse aggregate to be hard, dense, durable non-porous and uncoated rock fragments.
8.12 Coarse aggregate to be free from impurities like clay, soft thin elongated or laminated
pieces and shall be free from alkali and organic matter.
8.13 The gradation of coarse aggregate to comply with the standard technical specification.
8.14 Before any coarse aggregate is delivered to the site, the quality is approved at the quarry by
the designer.
8.15 Aggregates are stored on clear hard surface to prevent contamination by soil.
8.16 Different grades are stocked independently.
8.17 Water used for mixing concrete is clean and free from injurious amounts of oil, acids,
alkalies, organic materials.
8.18 Water is not taken from sea or tidal rivers to be used for structural concrete. If possible
water shall be piped or otherwise stored in an enclosed container free from contamination.
8.19 If there are any doubts about the quality of the water a sample shall be sent to the designer
or engineer for testing.
8.20 If the temperature of the water exceeds 60°c it is first mixed with the aggregate before the
cement is added.
8.21 The concrete is mixed to a uniform colour and consistency prior to placing.
8.22 Hand mixing is not allowed but if unavoidable shall be used only for class II concrete and
shall under no circumstance be allowed for concrete of class C-200 and higher.
8.23 Concrete is mixed in an approved mechanical batch mixer machine, the mixer is
thoroughly cleaned from hardened concrete and other kind of dirt before use.

8.24 Mixer which has been out of use for more than 20 minutes is thoroughly washed before any
fresh concrete is mixed as specified in the standard technical specification.
8.25 The mixer drum is tight to avoid loss of mortar. The values must not leak mixing water.
8.26 The specified mixing time is carefully adhere to but in no case shall the mixing discontinue
for less than 2 minutes after adding water as specified in the standard technical
specification.
8.27 The batch capacity. The contractor must not be allowed to exceed the rated capacity of the
mixer.
8.28 The materials enter the drum rapidly.
8.29 The whole of the mixed batch is removed before materials for fresh batch enter the mixer.
8.30 Mixed concrete is not modified by the addition of extra water or cement, in order to
facilitate handling or any other purpose.
8.31 Before any casting starts at the site, test cubes of side dimension 15x15x15 or cylinders of
diameter 15cm and length 30cm of wood or steel are made ready.
8.32 All reinforcement and form work are properly placed prior to any concreting and the mix
approved and also check from No. 004 is filled and approved by the designer.
8.33 For any one structure samples are made at the same time from the same batch and the date
clearly marked on each cube.
8.34 Test cubes are made when directed but not less than one set of nine cubes for each 100m3
of concrete placed, or if the rate of placing is less than 100m3 then each 10 days or every
floor for multi-storey structures in accordance with the standard technical specifications.
8.35 Three cubes of each set are tested at 3 and 7 or 7 and 14 days and the third at 28 days all in
accordance with the code of practice.
8.36 In the absence of approved design mix that the standard mixes in Tables 8.5.3a and table
8.5.3b or the mix design given in the standard technical specification are followed.
8.37 Before any casting starts the consistency of fresh concrete must be measured using the
slump test, from the same batch for test cubes.
8.38 Concrete is son transported as rapidly as practicable and placed such that contamination,
segregation or loss of constituent materials does not occur.
8.39 All placing of concrete starts from one end and continue in the same direction without any
break.
8.40 Concrete is deposited as near as practicable and no concrete is dropped from a height
exceeding 2 meters as specified on the standard technical specification.

8.41 When chutings is used the inclination of the chute shall be such as to allow the concrete to
flow without the use of water in excess of the specified volume for mix and without
segregation or loss of the ingredients. Details of any proposed chuting plant must be
approved before the plant is delivered.
8.42 The vibration is carefully done, and continues until a dense homogeneous mass is produced
and surface is fairly smooth.
8.43 Concrete is not over vibrated so that the consistency of the concrete is maintained and
separation of materials is caused.
8.44 If construction joints are necessary they are approved by the designer.
8.45 When concrete casting continues on a construction joint, the joint is clean from foreign
matter.
8.46 When concrete casting continues on a construction joint, the surface of the joint is
roughened and aggregate is exposed without being damaged.
8.47 The roughened surface of the construction joint is wetted with thin layer of mortar prior to
concreting.
8.48 After casting is completed and for 7 days thereafter, that the concrete is kept damp (cured)
to minimize loss of moisture from the concrete.
8.49 Whenever testing of a material is required fill the requisition from No.005 and for the
evaluation of test result fill form No.006 and get the approval of the engineer or designer
when the result is submitted.
8.50 Inspection prior to concreting:
CHECK:
 The rigidity of the scaffolding and shuttering

 The leak-tightness of joints between form work elements
 Conformity of the dimensions of the form work with the (drawings)
 The cleanliness of the form work
 The surface conditions of the reinforcement
 The position and size of reinforcement
 The rigidity of the reinforcement securing systems, and the quality of the joints between
bars.
 Cover to reinforcement is correct.
 Class of concrete, mix design and water cement ratio.
8.51 Pre cast concrete is cast under sheds and remain in the moulds for 3 days and further 7
days after removal from the moulds. Then removed from the sheds and stocked in the
open for at least 7 days to season.

8.52 Random load testing is made on the pre cast units and the damaged ones immediately
replaced.
8.53 Pre cast units and boisted and placed in proper position in such a way as to avoid over
stressing or damaging the units nor causing damage to previously erected structure.
8.54 If any doubt about the quality of, aggregatem dement, reinforcement and water arises
sample are sent for testing.
9. PRESTRESSED CONCRETE
CHECK:
9.1 All pre stressing components are stored in clean dry conditions.
9.2 All pre stressing components are clean and free from loose rust at the time of fixing in
position and subsequent concreting.
9.3 All pre stressing tendons are not welded within the length to be tensioned.
9.4 All pre stressing tendons (cables) are not twisted and individual wires or strands are
identifiable at each member.
9.5 All ducts and tendons are respectively sealed and protected until the tendon is threaded
through and the stressing operations are commenced.
9.6 All anchor cones, blocks and plates are positioned and maintained during concreting such
that the center line of the duct passes axially through the anchorage assembly.
9.7 All bearing surface of the anchorages are clean prior to concreting and tensioning.
9.8 The tendons immediately and during stressing do not exceed the strength specified.
9.9 Stressing is from both ends unless required or agreed by the engineer.
9.10 The tendons are anchored only if the pre stressing is applied to the satisfaction of the
engineer.
9.11 The jack pressure is released in such a way as to avoid shock to the anchorage or
tendons.
9.12 If the pull-in of the tendons at completion of anchoring is greater than that agreed by the
engineer, the load shall be released slowly and tensioning carried out afresh.
9.13 Sufficient test cubes are taken and specified transfer strength is attained.
9.14 The tendons are not cropped or cut prior to 3 days after grouting.

9.15 Full records of all tensioning operations including the measured extensions, pressure
guage or load all readings and the amount of pull-in at each anchorage, are kept.
9.16 All ducts are thoroughly cleaned by compressed air or method specified prior to
grouting.
9.17 all achorages are sealed before grouting.
9.18 The ducts are completely filled with grout.

9.19 The filled ducts are protected to the satisfaction of the engineer that they are not
subjected to shock or vibration for one day.
9.20 Full records of grouting including the date each duct was grouted is kept.
9.21 The grout mixer produces a grout of colloidal and uniform consistency.
9.22 The grout is mixed for a minimum of two minutes unless otherwise specified.
9.23 No admixtures like chloride or nitrates are used. But if other admixtures may be used a
written permission must be submitted from the engineer and check it is applied strictly
with the manufacturer's instructions.
9.24 The gout consists only of ordinary port land cement and water unless otherwise
specified.
9.25 Pre stressed members are lifted or supported only at the points specified and handled
and placed without impact.
9.26 Beams are prevented from moving laterally during the placing of the in situ concrete.
9.27 The engineer informed in advance of the date of commencement of manufacture and the
dates when tensioning of tendons, casting of members and transfer of stress will be
undertaken for the first time for each type of beam.
9.28 All pre stressed concrete construction comply the standard technical specification.
10. FORM WORK
CHECK:
10.1 Form work is so constructed that it can be stripped from the hardened concrete easily
without bammering or without such shock or vibration in order to protect the concrete
or reduce labour cost.
10.2 The bracing of the form work. The form work must be strong enough to carry the load
until the concrete is strong enough to carry itself and hardened sufficiently.

10.3 The inside surface of form works shall, except for permanent form works, or unless
otherwise agreed by the engineer, are coated with a release agent.
10.4 Release agents do not come into contact with the reinforcement and anchorages, and
should not be visible on the finished works.
10.5 Wooden form works for unexposed concrete surface, are executed of sawed boards with
sharp edges and of the same thickness.
10.6 Wooden form works for exposed concrete surface are generally of tongued and grooved
boards of the same thickness and free from knots, holes, cracks and splits.
10.7 Form work lumber shall be kept under shed and in varying thickness and width and
shall be constantly aerated and under weight to prevent it from decay.
10.8 Before any concreting starts, the form work has the right dimensions and is level and
straight.
10.9 Before any concreting starts, all forms are thoroughly cleaned out and free from holes
and dirt.
10.10 The top level of the form work is at the same level as the top of the finished concrete.
10.11 All form work is removed without any damage to the concrete during the striking.
10.12 After removal of the form work remedial treatment to surfaces of the hardened concrete
is carried out immediately without delay and period of removal is as follows:
for vertical form work to columns, walls and beams - 16 hrs.

for soffit form work to slab - 21 days
for props to slabs - 14 days
for soffit form work to beams - 21 days
for props to beams - 14 days
in accordance with the standard technical specification.
10.13 Where intended to re-use form work it is thoroughly cleaned and made good to the
satisfaction of the engineer.
10.14 Stripping of form work not to be done until concrete is set i.e. should ring under a
hammer blow. In no circumstances shall form work be struck until the concrete attains a
cube strength of at least twice the stress to which it may be subjected at the time of
striking.
10.15 All form work construction and quality comply the standard technical specification.

11. STEEL REINFORCEMENT
CHECK:
11.1 Steel reinforcement is stored in clean condition. It should be free from loose rust.
11.2 All reinforcement bars are of the specified quality and in accordance with the standard
11.3 Given in the design in cases where certificates for ultimate tensile strength, yield stress,
elongation and cold bend tests are not issued by the manufacturers.
11.4 The dimension, length and shape of the reinforcement bars is according to the drawings
and specifications.
11.5 Bending of reinforcement bars is done with adequate bending tools. But heat is strictly
not allowed for bending of reinforcement bars.
11.6 All bars with cracks or splits at the bend are not used for construction.
11.7 All mild steels have their ends booked, and the bending radius meets the specification.
11.8 All reinforcement bars are clean and free from loose rust, grease, oil, or tar and other kind
of dirt.
11.9 The reinforcement bars are placed in position according to the drawings, and firmly
bound together with mild steel wire, diameter 1.6mm in accordance with the standard
11.10 Before any casting of concrete starts, that pre cast concrete blocks or spacers or metal
chairs are prepared and all reinforcement bars are placed on them.
11.11 These blocks or spacers do not turn over when concrete is casted.
11.12 The thickness of concrete cover is according to the requirements of the drawings and
specifications.
11.13 And approve the placing of the reinforcement and form work condition before any
concrete is casted.
11.14 The reinforcement in structures are not welded unless permitted by the designer.
11.15 All reinforcement quality and work comply the standard technical specification.

12. MORTAR
CHECK:
12.1 All mortar is if possible mixed in an approved mechanical batch miser. If not possible it
could be mixed by hand until its color and consistancy are uniform.
12.2 Lime for mortar is freshly burnt limestone. Lime shall be delivered to the site in large
lumps, slaked, run to putty and mature for not less than two weeks before use.
12.3 If hydraulic lime is used, it is stored in the same manner as described for cement.
12.4 Cement used in mortar is port land cement and of quality as described for concrete
works.
12.5 Sand for mortar is of quality as described for concrete works.
12.6 Water is of quality described for concrete works.
12.7 Cement mortar consists of cement and sand as specified. If not given in the
specification, check that cement mortar consists of one part cement to three parts of
sand (1:3) measured by volume.
12.8 Compo mortar consists of cement, lime and sand as specified. If not specified, check
that the compo mortar is composed of one part cement two parts of lime and nine parts
of sand (1:2:9) measured by volume.
12.9 Cement mortar is used within 30 minutes of the duration of cement.
13. STONE MASONARY WALL
CHECK:
13.1 Stone is of type given on specification.
13.2 The stone in hard, sound, free from cracks and decay and not weathered.
13.3 The stone is freshly quarried from an approved quarry.
13.4 The stone masonry execution is with specified mortar and with well finished joints.
13.5 All mortar for stone masonry bedding and jointing is 20mm thick.
13.6 Stone masonry during execution is kept free from solid and other kind of dirt.

13.7 Stone walling is carried up with no portion more than 1000mm above adjacent wall at
any one time.
13.8 The wall is in plumb within 3m.

13.9 Sample panel of wall not less than 1m2 in area including joint pointing as specified is
prepared and approved.
13.10 The type size and pattern of laying is as detailed on drawing.
13.11 All stone masonry walling comply with the standard technical specification.
14. HOLLOW CONCRETE BLOCK WALL
CHECK:
14.1 The hollow concrete blocks are free from laminations, cracks and other defects that
would impair the proper setting, strength or permanence of the construction.
14.2 The hollow concrete blocks are well compacted, properly cured and uniform colour and
texture.
14.3 The hollow concrete blocks manufactured on the site above the quality of cement and
aggregate as described for concrete works.
14.4 All blocks are manufactured in an approved special hollow block machine and under
shed.
14.5 Before any manufacturing in big scale starts on the site, test samples are made, cured
and sent for testing and test results are approved by the designer.
14.6 For curing of hollow blocks, that they are kept moist, at least for seven days after
casting.
14.7 That the blocks are properly dried under shade for at least 14 days before they are used
for construction.
14.8 Damaged or blocks with defects in the walls are replaced with good ones at the
expenses of the contractor.
14.9 Hollow blocks and the walls are kept free from soil and other kind of dirt during
execution.
14.10 All joints vertical and horizontal are well filled with specified mortar.
14.11 Walling is carried up with no portion more than 1000mm. above adjacent wall at any
one time.
14.12 Partition walls are well bonded to elevations walls.

14.13 That the joints and the walls are in plumb within 3m.
14.14 If the wall in designated as load bearing by the designer and special care in taken for the
execution of the work.
14.15 A minimum of 6 blocks per 1000 pcs. for site manufactured blocks are tested.
14.16 The thickness of the joints do not exceed 15mm.
14.17 The compo mortar is used only above ground level.
14.18 The drawings carefully before any wall construction if extra reinforcement or expansion
joints are prescribed.
14.19 The minimum compressive strength class A, class B and class C, hollow concrete
blocks in as follows according to the standard technical specification.
CLASS AVERAGE OF 6 BLOCKS INDIVIDUAL BLOCKS
Class A 48kg/cm2 38 kg/cm2

Class B 35kg/cm2 32 kg/cm2
Class C 20kg/cm2 18kg/cm2
14.20 All hollow concrete block walling comply with the standard technical specification.
15. WALLS WITH BRICKS
CHECK:
15.1 Bricks are not dumped on site but stocked in regular tires as they are unloaded.
15.2 Bricks to be used for different situations are stocked separately on a clean place.
15.3 Bricks are soaked in water for a minimum period of one hour before use.
15.4 Sample panels of not less than 1m2 for each type of brick.
15.5 All brick works are laid in good English bond even and true to line plumb within 3m,
level and all joints accurately kept.
15.6 All joints vertical and horizontal are well filled with specified mortar.
15.7 The thickness of the joints do not exceed 10mm.
15.8 All bricks of the same dimensions are only used in the same wall.
15.9 Brick samples are taken at random from the load approved also manufacturers test
certificate submitted.
15.10 All brick walling comply with the standard technical specification.

16. WOODEN WALLS
CHECK:
16.1 The quality and dimensions of wood are according to specifications and drawings.
16.2 All wood for wall are well seasoned, fee from major knots, worms, splits and bends.
16.3 All wood for construction are stored free from the ground and well protected against
rain.
16.4 All wood if specified are treated with antitermite liquid.
16.5 Dimension, placing and number of nails in according to drawings. Unless indicated on
the drawing no wood structure shall be joined.
16.6 The wall is plumb and level.
17. PLASTER AND POINTING
CHECK:
17.1 The cement plaster and compo plaster quality mixture, thickness and type of surface are
according to the specification and drawing.
17.2 That cement plaster is used where water effect is expected such as in toilets, laundries
and external walls while compomortar is used in all cases unless otherwise specified.
17.3 Before any plaster is applied, the wall is thoroughly cleaned from dirt and dust.
17.4 all plaster in mixed in a mechanical mixer of approved type if possible.
17.5 The wall, depending on the material is kept wet for some time before any plaster
applied. It's not enough to sprinkle water just before plastering.
17.6 All pointing if prescribed in done with cement mortar.
17.7 All pointing in plumb and level.
17.8 All plastering and pointing comply with the standard technical specification.
18. STRUCTURAL STEEL WORK
CHECK:

18.1 The shape and size of structural steel members comply with the requirements of the
specification and the manufacturers standards.
18.2 Size location, elevation and plumbing of another bolts.
18.3 Condition and capacity of welding equipment.
18.4 Conformity of electrodes to specifications and correct usage.
18.5 Production and assembly of steel in carried out in accordance with the detail drawings
and specifications.
18.6 Steel before and after fabrication is straight and free from twist or other damages.
18.7 Cutting is done by shearing, cropping, sawing or machine flame cutting.
18.8 Cutting by hand operated flame in approved.
18.9 Sheared or cropped edges are dressed to a neat machine work and are prepared for
welding finish.
18.10 Welded sections are inspected and approved prior to priming.
18.11 The maximum gap for butt welded section in less that 3mm.
18.12 Each weld in continuous, sound and without interruption and free of creaters.
18.13 Slag in taken away immediately after welding and the weld cleared with metal brush.
18.14 All ends of rectangular, square and circular sections (DHS, CHS) are sealed by welding
to prevent ingress of moisture.
18.15 The steel structure is securely bolted to plates, channels or angle cleates during erection.
18.16 Direct bolting to sides of steel hollow sections in not carried on.
18.17 Holes for fixing electrical fittings, partitions etc. … are correctly positioned.
18.18 All structural steel is protected from chemical solutions.
18.19 All structural steel ready to erect is prevented from water or dirt accumulated against
any of the surfaces.
18.20 All steel which will have concrete cast against them are clean and free from loose rust at
the time of concreting.
18.21 all structural steel work comply with the standard technical specification.

19. PAVIOR (TILES PAVIOR)
CHECK:
19.1 Before any paving starts, the mass concrete is completely free from standing water.
19.2 Cement tiles conform with the standards.
19.3 In the mass concrete surface immediately before the bedding is laid, a slurry of cement
and water is brushed, unless specified.
19.4 The bedding in of cement mortar, one part cement to four parts sand (1:4), and the slump
in 2-5cm and over.
19.5 the bedding thickness is 2-3cm.
19.6 The tiles are gently knocked down into the bedding so the mortar will be forced up in the
joints approximately 5mm.
19.7 When the bedding is hard enough usually after one day the joints which shall be 2-4mm
wide are filled with cement mortar.
19.8 Expansion joints are executed as indicated on drawings.
19.9 The complete floor under construction is protected for the first 14 days and kept wet and
is protected against damage.
20. WALL TILES
CHECK:-
20.1 Wall tiles are soaked in clean water before laying and taken out just before use.
20.2 Tiles are bedded with straight joints in cement and sand (1:3) and grouted in white
cement.
20.3 The work when completed is cleaned properly before approval.
20.4 Only tiles free from defects are used for the construction.
21. P.V.C. TILES
CHECK:

21.1 P.V.C. tiles are laid on floor screeds with approved glue and in accordance with
manufacturer's instruction.
21.2 Only tiles free from defects are used for the construction.
21.3 Damaged tiles are replaced with good ones at the contractor's expense.
22. ROOFING AND CLADDING
CHECK:
22.1 Asbestos cement sheets are free from visible defects.
22.2 The surface of asbestos cement sheet is of uniform texture and smooth on one side.
22.3 The edges of asbestos cement sheets are square, straight and clean.
22.4 Asbestos cement sheet unless otherwise specified is 6mm thick when used for roofing.
22.5 Asbestos cement accessories match the pitch of the sheets.
22.6 Galvanized plain and corrugated sheets comply the manufacturer's specifications.
22.7 Steel hock bolts and nuts are zinc coated, the size and use of which shall be as per
manufacturer's instruction.
22.8 Fixing of roofing and flashing is made fully water tight and performed to the standard of
best workmanship.
22.9 Chiseler diamond adges and convex bend nails made of mild steel round wires are used to
fix galvanized steel sheet roofing and flashing to timber members.
22.10 Steel hock bolts and nuts are used to fix galvanized steel sheets and asbestos roofing to
steel and wooden truss members and purlins.
22.11 Fixing holes are drilled in crown of corrugation of roofing sheets.
22.12 Holes are 5mm larger in diameter than bolts or screws.
22.13 Holes are 40mm far from edges of sheet.
22.14 Sheets are laid with laps not less than 150mm.
22.16 Upper laps of sheets are constructed away from prevailing wind.
22.17 No person other than workmen in roofing have access to roof area.
22.18 All roofing work comply with the standard technical specification.

23. GUTTERS AND DOWN PIPES
CHECK:
23.1 Gutters and down pipes are formed with the specified guage galvanized mild steel flat
sheet from suitable lengths and to shapes shown on the drawings.
23.2 Gutter hangers and down pipe supports are 2.25mm anti-rust painted flat sheet spaced at 1
meter center maximum unless otherwise specified.
23.3 Joints of gutter are lapped 15cm and welded.
23.4 Jointer of gutter after welding treated with three coats of zinc paint.
24. CARPENTRY AND JOINERY
CHECK:
24.1 Timber for carpentry and joinery is as specified and of best quality.
24.2 Timber is reasonably straight grained and obtained from an approved sources.
24.3 And inspect the timber as it arrives, an timber not approved is removed forthwith.
24.4 Timber is open stacked for as long as possible before use.
24.5 Timber and assembled wood work are protected from rain and sun.
24.6 Timber and assembled wood work are stored in such away as to prevent attack by
termites, insects or decayed fungi.
24.7 Timber ready for use in free from live borer, beetle or other insect attack.
24.8 All measures to eradicate insect attack of timber are approved.
24.9 Timer in seasoned to moisture content of not more that 20% for Carpentary and 12% for
joinery.
24.10 All timber surface exposed by cutting are treated with three coats of approved
preservations.
24.11 All pressure impregnated timber is treated with preservative chemicals at a pressure of
not less than 10 atmospheres and in accordance with the chemical manufacturers
instruction.

24.12 Fixed joinery is completely protected from damage until the completion of the
construction.
24.13 Profile of sections is not modified from those shown on drawings without approval.
24.14 Right type of door is fixed in the right place and that the doors awing in accordance to the
drawings.
24.15 Door frames and window frames are fixed straight and in plumb.
24.16 Hinges, locks, latches and handles are of approved type and properly fixed.
24.17 Window panels are of the right thickness and properly fixed.
24.18 All carpentry and joinery to comply with the standard technical specification.
25. CEILING
CHECK:
25.1 Material and dimensions are according to the specifications and the drawings.
25.2 Before any mounting, painting of parts in connection with the ceiling such as steel guides
and walls, is completed.
25.3 The ceiling in cleaned and well fixed when the work is completed.
26. PAINTING
CHECK:
26.1 The kind of paints in according to the specifications and designer's instructions.
26.2 The painting is done according to the manufacturer's instructions.
26.3 The paint is not diluted unless specified by the manufacturer.
26.4 All surface to be painted is clean from dust and dirt.
26.5 All surface to be painted is absolutely dry and free from defects before painting.
26.6 All brushes and tins used for painting are clean and free from old paint.
26.7 The room is closed until the paint dries.
26.8 All electrical appliances, iron and brass works are removed before painting and properly
refixed after painting.

27. GLAZING
CHECK:
27.1 Frames are fixed straight and in plumb.
27.2 The type and thickness of glass is according to the specifications and drawings.
27.3 The application and properness of putty.
28. WATER WELL
CHECK:
28.1 The water well is dug according to the specifications and drawings, if possible dug during
the dry season.
28.2 If septic tanks, soak away pits and dry latrines are situated nearby and inform the designer
to change the position of the wall.
28.3 The water is tested and approved after the digging is completed.
28.4 The masonry work is not started before the test result is known and approved.
29. WATER SUPPLY LINES
CHECK:
29.1 The dimensions and types, tubes valves and water tower is according to the specifications
and drawings.
29.2 All valves, unless otherwise specified is buried in the ground to a minimum depth of
30cm.
29.3 All valves are placed according to the drawings.
29.4 Inspect and approve the supply line before any back filling starts.
30. PLUMBING AND SANITARY INSTALLATIONS
CHECK:
30.1 Dimensions and types of pipes, tubes, valves and sanitary ware is according to the
specification and drawings.

30.2 All pipes and tubes to be installed in the floor are placed in position.
30.3 All joints before mass concrete in east.

30.4 Pipes and tubes are placed in the board core with minimum 10cm covering layer of sand
or in channels of floors as indicated on the drawings.
30.5 All sanitary ware is properly fixed in its correct position.
30.6 All connection between sanitary ware and sewer system is done with the prescribed
syphon.
30.7 All exposed pipes and tubes are well cleaned and painted as specified.
30.8 All sanitary work comply with the standard technical specification.
31. SEWER SYSTEM
CHECK:
31.1 Dimensions and types of pipes and inspection pits is according to the specifications and
the drawings.
31.2 The excavation measurements of the sewer lines is according to the drawings.
31.3 The excavation is done in straight lines between the manholes.
31.4 All trenches before pipes are laid.
31.5 Unless otherwise specified, the pipes are laid on a sand bed with a minimum thickness of
10cm and in an absolutely straight line with an even slope of minimum 1:100 and
covering soil layer is minimum 50cm.
31.6 The joining of concrete to pipes is always done with cement mortar, the joint completely
filled all around.
31.7 Joining of asbestos cement pipes is done according to the manufacturer's instruction.
31.8 Inspection pit is according to the drawing before back filling.
31.9 All pipes connected to the inspection pit come approximately on the same level and check
channel formed in concrete at the bottom of the pit.
31.10 Back fill soil is of good quality, free from stones and it is not top soil.
31.11 Back filling is in layers of minimum 20cm, if vibrating or roller machine is used the
thickness of the layer can be 40cm unless otherwise specified.

31.12 Each layer of back fill is well rammed and consolidated with the addition of water if
necessary.
31.13 The correct position of the water and sewer systems and prepare a sketch on the site plan
to send to the designer for preparing drawings showing their correct positions as built on
site.
31.14 Measure the correct lengths of all trenches, of all tubes and pipes.
32. SEPTIC TANK AND SOAK AWAY PIT
CHECK:
32.1 Dimension and type of septic tank and soak away pit is according to the specifications
and drawings.
32.2 The position of septic tank and soak away pit if situated nearby water wells, and inform
the designer for the change of the positions.
32.3 Level of overflow pipes between different chambers and inlet and outlet pipes are
according to the drawings.
32.4 all plastering in and out, is with cement plaster with thickness and mixture according to
specifications and drawings.
32.5 All water proofing is done according to specifications and drawings.
33. ELECTRICAL INSTALLATIONS
CHECK:
33.1 The electrical installation is approved by EELPA or the designated professional.
33.2 Materials to be used for the installation strictly follow the specifications and the drawings.
33.3 The electrical subcontractor has a valid certificate issued by EELPA before he starts his
work and his foreman is competent.
33.4 The conduits are free from defects and cover the wires all the way.
33.5 All switches and outlets are properly fixed according to the drawings.
33.6 The connections of wires are always done in junction boxes.
33.7 All external cables are placed with a minimum 10cm depth in concrete or asbestos
cement pipes and 40cm depth in the ground, unless otherwise specified.
33.8 The excavation is in a straight line between the inspection pits.

33.9 The inspection pits are constructed every 30cm unless otherwise specified.
33.10 All trenches before pipes are laid.

33.11 The pipes are laid on a minimum 10cm thick sand bed unless otherwise specified.
33.12 The joining of asbestos cement pipes is done with cement mortar, the joint completely
filled around.
33.13 The joining of asbestos cement pipes is done according to the manufacturer's instructions.
33.14 The inspection pits, pipes and joints before back filling.
33.15 The back fill soil is of good quality, free from stones and it is not top soil.
33.16 The back filling is in layers of minimum 20cm if vibrating or rolled machine is used the
thickness of the layer can be 40cm unless otherwise specified.
33.17 Each layer of back fill is well rammed and consolidated with the addition of water if
necessary.
33.18 All underground cable joining are done in special water-tight junction box approved by
EELPA or designated professional.
33.19 All junction boxes used are placed in the inspection pits.
33.20 Measure the correct lengths of all trenches and cables.
33.21 The correct position of external cables and pits and prepare a sketch on the site plan to
send to the designer for preparing drawings showing their correct positions as built on
site.
33.22 All electrical installation comply with the standard technical specification.
34. RETAINING WALLS
CHECK:
34.1 The trench to be free from loose soil, roots and pieces of wood before construction.
34.2 The depth and width of trench to correspond with the drawing.
34.3 All stones are of good and approved quality.
34.4 All stones and the wall are kept free from soil and other kind of dirt during execution.
34.5 No borrow pits are to be opened in the vicinity.
34.6 If expansion joints are executed as on the drawings.

34.7 The mix propertion of mortar.
34.8 All retaining wall construction comply with the standard technical specification.
35. SITE WORK
CHECK:
35.1 The clearing of buildings is up to 2 meters from elevation walls on all sides, and check
thin limit is approved by the designer.
35.2 The clearing for roads, footpaths and parking areas is up to 1 meter from their boundaries
and check this limit is approved by the designer.
35.3 All roots are taken out within the building area, under roads footpaths and parking lots
and transported away from the site.
35.4 The place for the down trees and check they are within the building site.
35.5 All top soil is excavated separately.
35.6 And decide the place to pile up the excavated to soil and check it is 2 meters outside the
building perimeter.
35.7 And decide the place for the cart away which is not necessary for back filling or terracing.
35.8 All back filling and terracing is done in layers not exceeding 20cm and if vibrating or
roller machine is used the thickness must be 40cm.
35.9 Each layer of back filling and terracing is well rammed and consolidated.
35.10 Back filling and terracing is not with top soil.
35.11 All site work comply with the standard technical specification.
36. ROADS AND FOOTPATHS
CHECK:
36.1 Excavation for roads footpaths is executed to bottom of footpaths is executed to bottom
of hard core.
36.2 Back filling for roads and foot paths is done with non expansive selected material.
36.3 All back filling is done in layers not exceeding 20cm and if vibrating or roller machine is
used the thickness must be 40cm.
36.4 Each layer of back filling is well rammed and consolidated with addition of water if
necessary.

36.5 Before back filling starts the ground is free from top soil, grass, bushes, roots and pieces
of wood.
36.6 Stone for hard core is of approved quality.
36.7 All stones in the hard core are of approximately equal size.
36.8 The hard core is well rammed, consolidated and the top tightened with crushed stones or
gravel.
36.9 The thickness of hard core is not less than specified.
36.10 The hard cores as well as the top surface is executed with a minimum slope of 1:100
towards the sides.
36.11 The top surface is executed with material on the specification or drawings.
37. DRAIN CHANNELS AND CULVERTS
CHECK:
37.1 Drain channels are according to the measurements on the drawings.
37.2 Drain channels to have a minimum slope of 1:200, unless otherwise specified.
37.3 Stone channels to be on a bed hard-core or well compacted gravel with joints and
pointing in cement mortar (1:3).
37.4 Channels of half-concrete pipes are on a well compacted layer of fine aggregate with a
thickness not less than 10cm.
37.5 Half-concrete pipes are laid in and joined with cement mortar (1:3).
37.6 Stone channels and culverts are constructed according to the drawings and specifications.
37.7 All pipes are laid so that each one is in contact with the bed throughout the length of its
38. FENCING AND GATE
CHECK:
38.1 The type of fence and gate are according to the specifications and drawings.
38.2 The foundations of fence and gate is according to the specifications and drawings.
39. PREPARATION OF PAYMENT CERTIFICATE
39.1 Payment certificate should be prepared on official formats.

39.2 Payment certificates should be prepared in sufficient copies as needed.
39.3 Payment certificates should be signed by:

a. the supervisor
b. consultant, if there is contract provision for such supervision
c. the contractor
d. the investor
39.4 The supervisor shall check payment against:
a. arithmetic error
b. contract prices
c. contract quantities
d. contract time
e. actual measurement sheets
f. variation orders
g. supplementary agreements
h. validity of performance bond
i. progress reports
40. INFORMATION ON CONSTRUCTION PROCEDURES
40.1 Check a site book is kept for any construction work and the following information is
included:
 dates on which excavation, concreting, stripping of form work, back filling, site work
has taken place.
 acceptance of materials an components
 results of tests and measurements
 type of cement and aggregate
 inspection and measurement reports of the positioning of reinforcement.
 important instruction received.
 description of any incidents.

Table 8.5.3a Standard Mixes for Ordinary Structural Concrete per 50kg Bags of Cement
(ESCP 2 : Part 1: 1983)
Nominal max. size of

Concrete Aggregate (mm) 40 20 14 10
Work Workability Medium High Medium High Medium High Medium High
Limits to slump that may be expected
(mm) 30-60 60-120 20-50 50-100 10-30 30-60 10-25 25-50
C5 Total Aggregate (kg) 640 550 540 480
Fine Aggregate (%) 30-45 30-45 35-50 35-50 - - - -
Vol. of finished concrete (m3) 0.312 0.275 0.277 0.252
C15 Total Aggregate (kg) 370 330 320 280
Fine Aggregate (%) 30-45 30-45 35-50 35-50 - - - -
Vol. of finished concrete (m3) 0.200 0.183 0.178 0.160
C20 Total Aggregate (kg) 350 270 280 250 255 220 240 200
Fine Aggregate (%) 30-35 30-40 30-40 35-45 35-45 40-50 40-50 45-55
Vol. of finished concrete (m3) 0.165 0.155 0.156 0.143 0.146 0.130 0.137 0.121
Fine Aggregate (%) 30-35 30-40 30-40 35-45 35-45 40-50 40-50 45-55
Fine Aggregate (%) 30-35 30-40 30-40 35-45 35-45 40-50 40-50 45-55
NOTE: To get volumes of fine and coarse aggregates as follows:

1. Calculate the weights of fine and coarse aggregates by using percentages within the given ranges.
2. Calculate the volume of fine aggregate in it, by dividing the weight in kg.
3. Calculate the volume of coarse aggregates in it by dividing the weight in kg. By 1.25.

Table 8.5.3b Standard Concrete Per 50kg. Bag of Cement

(ESCP 2 : Part 1: 1983)
Nominal Max. Size of Agg. (mm) 40 20

Concrete Work Ability Medium High Medium High
Grade Limits to Slump that may be expected (mm) 30-60 60-100 20-50 50-100
C5 Sand 5A 6C 6C 4A
Coarse Agg. 7A 7C 7C 5
Water (Litres) 48 48 48 48
C15 Sand 3A 3B 3B 2B
Coarse Agg. 4A 4B 4B 4B
C20 Sand 3C 2A 2B 2C
Coarse Agg. 4C 3A 4b 4C
C25 Sand 2A 2B 2B 2C
Coarse Agg. 3A 3B 3B 3C
C50 Sand 2B 2C 2C 2B
Coarse Agg. 3B 3C 3C 2B
Standard Box Sizes

(Sizes in cms)
A - 40x50x20
B - 40x50x18
C - 40x50x16

HANDING OVER THE CONSTRUCTION SITE
This _________________________________ date of ___________ 19____ the work for the

construction of the _______________________________________________ has been officially
handed over to the contractor:
MR/ATO ____________________________________________________________________
The Contractor, therefore, acknowledges the taking over of the site and immediately the work with
all its explanation clearly defined in the specification and drawings (sketches).
The Contractor, hereinafter, shall be responsible for the damages that occur as a result of his fault,
carelessness or negligence in connection with untimely commencement of the work.
The Contractor, in addition, acknowledges the completion of the said work shall count as from the
date mentioned above and comply with the terms and conditions of the Contract to the Contract to
the satisfaction of the Client.
IN WITNESS HEREOF THIS DOCUMENT HAS BEEN SIGNED BY ALL PRESENCE IN SIX
COPIES OF WHICH THE CLIENT HAS ONE, THE SUPERVISOR ONE, THE
CONTRACTOR ONE, AND THE BUILDING DESIGN ENTERPRISE THREE.
_____________________________ ___________________________
FOR THE CLIENT (EMPLOYER) THE CONTRACTOR
WITNESS
1. _____________________ 1. ___________________
2. _____________________ 2. ___________________
3. _____________________ 3. ___________________

ACQUISITION OF DOCUMENTS
PROJECT : ___________________________________________________
SITE : ___________________________________________________
EMPLOYER : ___________________________________________________
CONTRACTOR : ___________________________________________________
SUPERVISOR : ___________________________________________________
This is to acknowledge that I have received the following set of documents concerning the
project.
1. CONTRACT DOCUMENT NO. ________________________________________
2. ARCHITECT DRAWINGS NO. ________________________________________
3. STRUCTURAL DRAWINGS NO. ________________________________________
4. ELECTRICAL DRAWINGS NO. ________________________________________
5. SANITARY DRAWINGS NO. _________________________________________
6. BILL OF QUANTITIES _________________________________________
7. OTHERS NO. _________________________________________
DOCUMENT HANDED OVER BY DOCUMENT RECEIVED BY
______________________________ ___________________________
DATE: ______________________________

REQUISITION FOR MATERIAL TESTING
PROJECT : ____________________________________________________
SITE : ____________________________________________________
EMPLOYER : ____________________________________________________
CONTRACTOR : ____________________________________________________
SUPERVISOR : ____________________________________________________
REQUIRED TEST
TEST REQUESTED BY _____________________________________________________

SUPERVISOR
APPROVED BY _____________________________________________________
CONSULTANT OR DESIGNER
DATE _____________________

EVALUATION OF TEST RESULT
Contract No. ________________
PROJECT : ___________________________________________________
SITE : ___________________________________________________
EMPLOYER : ___________________________________________________
CONTRACTOR : ___________________________________________________
SUPERVISOR : ___________________________________________________
TESTING LAB ________________________________ TEST NO. ___________________
DATE OF TESTING __________________________________________________________
KIND OF MATERIAL TESTED _________________________________________________

____________________________________________________________________________
SPECIFIED QUALITY ________________________________________________________

____________________________________________________________________________
TEST RESULT _______________________________________________________________

____________________________________________________________________________
RECOMMENDATION OF DESIGNER ___________________________________________

____________________________________________________________________________
____________________________________________________________________________
MATERIAL ACCEPTED MATERIAL REJECTED
APPROVED BY : _____________________________________________
CONSULTANT OR DESIGNER
C.C To Site Supervisor
To Contractor

To Employer

SOIL IDENTIFICATION AND ACCEPTANCE OF EXCAVATED
FOUNDATION DEPTHS
PROJECT : _____________________________________________________
SITE : _____________________________________________________
EMPLOYER : _____________________________________________________
CONTRACTOR : _____________________________________________________
SUPERVISOR : _____________________________________________________
SOIL TEST REPORT NO. ___________________________ DATE _____________________
Specified Soil Recommended

Type Test Actual Soil Specified Depth in Foundation Remark
Report Condition Test Report Depth
RECOMMENDATION OF
FOUNDATION ENGINEER ___________________________________________________
____________________________________________________________________________
INSTRUCTION PASSED TO
THE CONTRACTOR ____________________________________________________
_____________________________________________________________________________
ACKNOWLEDGEMENT OF SUPERVISOR _______________________________________
_____________________________________________________________________________


SITE DIARY
Report No. _____
Date __________
Project : ____________________________________________________________
Site : ____________________________________________________________
Employer : ____________________________________________________________
Contractor : ____________________________________________________________
Consultant : ____________________________________________________________
Site Supervisor : ____________________________________________________________
1. Weather Conditions : Fine _________ Good ________ Bad _______ Lost Hrs. _______
2. Staff on Site :
Project Eng. ________________ Secretary ______________ Driver ____________
Civ. Eng. _______________ Clerk _________________ Guard ____________
Bld. Eng. _______________ Purchaser ______________ Messenger _________
Technician _______________ Cashier ________________ Cleaner ___________
Eng. Aide _______________ Dresser ________________ Others ____________
3. Labour Force
Gen. Forman _______________ Mason ________________ Plasterer __________
Gen. Operator _______________ Carpenter ______________ Painter __________
Forman ____________________ Barbender ______________ Chiselled __________
Operator ___________________ Plumber ________________ Glazier ___________
Mechanic __________________ Electrician ______________ Labourer _________
Welder ____________________ Helper _________________ Others ____________
4. Work in progress: __________________________________________________________

________________________________________________________________________
5. Materials on Site : _________________________________________________________

________________________________________________________________________
6. Equipment on Site : ________________________________________________________

________________________________________________________________________
7. Given Instruction __________________________________________________________

_________________________________________________________________________
_________________________________________________________________________
8. Difficulties and Shortages: __________________________________________________

_________________________________________________________________________
_________________________________________________________________________
9. Remarks: ________________________________________________________________
________________________________________________________________________
________________________________________________________________________


INSPECTION AND PROGRESS REPORT
Monthly Report No. ___________________

Month ______________________________
Date _______________________________
Cont. No. ___________________________
Project Title : __________________________________
Location : __________________________________ Region ___________________
Employer : __________________________________
Contractor : __________________________________
Consultant : __________________________________
1. Date of signing of contract ____________________________ Contract Time _____________________

Commencement Date _________________________________ Completion Date ___________________
Contract amount Birr _________________________________ Elapsed Time ______________________
Amount earned Birr __________________________________
2. Stage Construction : Variation and values on certificates.
No. Type of Work Value Out Variation Total Value of Work Value of Certificate
of Total Executed Executed
Work Order No. Value of in % This To Date This Month To Date
(Total) Month
1 Excavation & Earth works
2 Stone Masonary Works
3 Concrete in foundation
4 Concrete in superstruc.

No. Type of Work Value Out Variation Total Value of Work Value of Certificate
of Total Executed Executed
Work Order No. Value of in % This To Date This Month To Date
(Total) Month
5 Wall
6 Roofing
7 Metal works
8 Carpentry & Joinery
9 Plastering & Screeding
10 Flooring & Screeding
11 Glazing
12 Painting
13 Sanitary Installation
14 Electrical Installation
15 Site Work
16 Others
REMARK: _________________________________________________________________________________________________________________

3. Difficulties encountered during the month under review:
Major Difficulties By Type Yes/No

Material shortage
Equipment shortage
Cash shortage
Manpower shortage
Weather condition
Design
Drawing
Supervision
Others
If yes, define type of Material, Equipment, also identify source of cash shortage and profession of
manpower.
4. Instruction given during the month under review.
Instruction Date Reference

Design change
Quantity variation
Suspension
Material change
Rectification
Others
REMARKS: ___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

5. Evaluations (Mark: Poor, Fair, Good, Excellent)

a) Quality of work _____________________________
b) Quality of materials __________________________
c) Performance
 Progress ____________________________________________________
 Delivery of materials __________________________________________
 Mobilization of manpower ______________________________________
 Equipment availability _________________________________________
REMARKS: _____________________________________________________________
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
6. Variation Approved (State types and quantities)

_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
7. Claims filled (Reasons and duration)

_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
8. Status of Certifications approved
Month % Executed % Time Elapsed

Previous Month
Current Month
Difference

General Remarks and Actions to be taken:
_____________________________ ___________________________
Supervisor Supervision Office
_______ ______________________ ___________________________

Date Date


Quarterly Construction Inspection and Progress Report
Monthly Report No. ________________

Month ______up to Month __________
Date _____________________________
Cont. No. _________________________
Project Title : _________________________________
Location : _________________________________ Region : ____________________
Employer : _________________________________
Contractor : _________________________________
Consultant : _________________________________
1. Date of signing of contract __________________ Contract Time _______________

Commencement Date ______________________ Completion Date _____________
Contract amount Birr ______________________ Elapsed Time ________________
2. Stage of construction: Variation and values of certificates.
No. Type of Work Value Out Variation Total Value of Work Executed Value of Certificate
of Total Executed
Work Order No. Value of in % This Month To Date This Month To Date
(Total)
1 Excavation & Earth works
2 Stone Masonary Works
3 Concrete in foundation
4 Concrete in super structure
5 Wall
6 Roofing

No. Type of Work Value Out Variation Total Value of Work Executed Value of Certificate
of Total Executed
Work Order No. Value of in % This Month To Date This Month To Date
(Total)
7 Metal Works
8 Carpentary & Joinery
9 Plastering & Pointing
10 Flooring & Screeding
11 Glazing
12 Painting
13 Sanitary Installation
14 Electrical Installation
15 Site work
16 Others
REMARKS:____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________

Check List for use by Building Construction Supervisors
3. Difficulties encountered during the month under review:
Major Difficulties By Type Yes/No

Material shortage
Equipment shortage
Cash shortage
Manpower shortage
Weather condition
Design
Drawing
Supervision
Others
If yes, define type of Material, Equipment, also identify source of cash shortage and profession
of manpower.
4. Instruction given during the month under review.
Instruction Date Reference

Design change
Quantity variation
Suspension
Material change
Rectification
Others
REMARKS: ________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________

5. Evaluations (Mark: Poor, Fair, Good, Excellent)
a) Quality of work _____________________________

b) Quality of materials __________________________
c) Performance
 Progress ___________________________________________
 Delivery of materials _________________________________
 Mobilization of manpower _____________________________
 Equipment availability ________________________________
REMARKS: ______________________________________________________
_______________________________________________________
_______________________________________________________
6. Variation Approved (State types and quantities)

_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
______________________________________________________________
7. Claims filled (Reasons and duration)

_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
8. Status of Certifications approved
Month % Executed % Time Elapsed

Previous Month
Current Month
Difference
Ministry of Works and Urban Development 44

General Remarks and Actions to be taken
________________________ _______________________
Supervisor Supervision Office
___________________________ ________________________
Date Date

WORK ORDER
Project ___________________________________________________________
Employer ________________________________________________________
Contractor ________________________________________________________
Consultant Or Designer ______________________________________________
Work Order No. __________
Date ____________________
I, We ______________________________________________________________
___________________________________________________________________
have recommended and instructed the following.
____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________ SKETCH
_____________________________________________ (Sketched and enclosed
_____________________________________________ drawings should be deta-
_____________________________________________ iled enough to work out
_____________________________________________ quantities.)
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
______________________
Consultant or designer
_______________________ _______________________
Contractor Site Supervisor
C.C:
Employer

PAYMENT CERTIFICATE ON EXCEL
Site Hand over Inspection Certificate

Certificate No. 001
Project : ____________________ Location : __________________

Employer : ____________________ Contract No. ________________
Contractor: ____________________
Consultant: ____________________
1. Site - Surface Soil _____________________

- Surface water _____________________
- Surface slope _____________________
- Adjacent construction _____________________
- Accessibility _____________________
2. Obstruction
- Trees and bushes _____________________
- water supply lines _____________________
- Sewer/drainage lines _____________________
- Electricity lines _____________________
– Telephone lines _____________________
– Road/railway lines _____________________
– Over ground structures _____________________
– Under ground structures _____________________
– Others _____________________
3. References :
– Bench marks/levels _____________________
– Corner stones _____________________
– Boarder lines _____________________
– Water supply connection points _____________________
– Electricity connection points _____________________
– Sewer/drainage connection points _____________________
4. Additional Items/Comments:
Following an inspection of the site as per the above listed items the
contractor is here by advised to take over the site and proceed with the subsequent
Mobilization and site preparation works.
Supervisor : Name__________________ Contractor : Name_________________

Sig. __________________ Sig._________________
Date __________________ Date_________________

MINISTRY OF WORKS & URBAN DEVELOPMENT
Site Preparation Inspection Certificate – For Item Location __________________
Certificate No. 002
Project : ________________ Location :_________________

Employer : ________________ Contract No. _______________
Contractor: ________________
Consultant: ________________
1. Layout: – Buildings : ________________________

– Sewer lines ________________________
– Area to be cleared off : ________________________
– Others: ________________________
2. Levels – Reference Bench mark(s) : ________________________
– Bottom of Basement Floor(s) : ________________________
– Bottom of Ground Floor(s) : ________________________
– Site Works ________________________
– Other cleared off area : ________________________
3. Additional Items/Comments :
Following an inspection of the layout and levels of all buildings, site works,
etc. as per the above listed items permission to proceed with the subsequent
Excavation/Earth works is hereby Granted/Refused to the contractor.
Supervisor : Name ___________________ Contractor : Name _________________

Sig. ___________________ Sig. _________________
Date ___________________ Date _________________

Foundation Excavation Inspection Certificate – For Item Location __________

Certificate No. 003
Project : _________________ Location : __________________

Employer : _________________ Contract No. ________________
Contractor: _________________
Consultant: _________________
1. Foundation Layout ____________________

2. Width of Excavation ____________________
3. Depth of Excavation ____________________
4. Method of Excavation ____________________
5. Type of Excavation material (s) compared to
soil report ____________________
6. Foundation levels ____________________
7. Type of soil at foundation level ____________________
8. Foundation Pits & Trenches Free from
– Ground water ____________________
– Roots and bushes ____________________
– Backfill or made ground ____________________
9. Sides of Pits & Trenches
– Safe from damage ____________________
– Protected with sheeting, strutting & shoring ____________________
10. Additional Items/Comments.
Following an inspection of the layout, width, depth and levels of Foundation

Excavations as per the above listed items permission to proceed with the subsequent
foundation works is hereby Granted/Refused to the contractor.
Supervisor : Name ________________ Contractor : Name ___________________

Sig. ________________ Sig. ___________________
Date ________________ Date ___________________


Earthworks Inspection Certificate – For Item Location _________________
Certificate No. 004
Project :___________________ Location : __________________

Employer :___________________ Contract No._________________
Contractor:___________________
Consultant:___________________
1. Excavation :-
– Location of Excavation ____________________________
– Method of Excavation ____________________________
– Type of Excavated material (s): Top
soil, roots, ____________________________
– Thickness of Excavated materials: ____________________________
– Slopes & Levels of Excavated Surfaces ____________________________
– Necessary Temporary drains provided : ____________________________
– No Damage to adjacent areas ____________________________
2. Placement of Excavated Materials :-
– Top soil, roots & others to be carted away ____________________________
– Materials used for backfilling/terracing ____________________________
3. Filling :-
– Cleanliness of areas to filled ___________________________
– Quality of fill material (s) ___________________________
– Thickness of layers ___________________________
– Type & weight of rollers ___________________________
4. Degree of Compaction :-
– Optimum moisture content __________________________
– Maximum Dry Density __________________________
– Field Dry Density __________________________
– Comparison of Degree of Compaction __________________________
– Specified No. of passes of rollers __________________________
– Correctness of Compaction __________________________
5. Protection of Filled areas from Vehicles prior
to placement of upper pavement layer __________________________
6. Additional Items/Comments
Following an inspection of the quality of Earthworks as per the above listed items
permission to proceed with the subsequent construction/ _____________________/ work is
hereby Granted/Refused to the Contractor.
Supervisor: Name ______________________ Contractor : Name ____________________

Sig. ______________________ Sig. ____________________
Date ______________________ Date ____________________

Material Quality Evaluation Certificate – For Item Location _______________

Certificate No. 005
Project : ______________________ Location : _____________________

Employer :______________________ Contract No. ___________________
Contractor:______________________
Consultant:______________________
1. Testing Laboratory _____________________________

2. Test No. _____________________________
3. Date of Testing _____________________________
4. Kind of Material Tested _____________________________
5. Required Tests _____________________________
_____________________________
_____________________________
6. Required/specified qualities _____________________________
_____________________________
7. Test results _____________________________
_____________________________
_____________________________
8. Recommendation of supervisor :
Material Accepted / Rejected
Following an evaluation of the submitted ____________ test results as per the

above listed items permission to use the material is hereby Granted/Refused to the
contractor.
Supervisor: Name _________________ Approved by : Name _________________

Sig. _________________ Sig. _________________
Date _________________ Date _________________
Acknowledged by Contractor : Name _________________

Sig. _________________
Date _________________


Concrete Work Inspection Certificate – For Item Location : ________________
Certificate No. 006
Project : _______________________ Location : _____________________

Employer : _____________________ Contract No. ___________________
Contractor: _____________________
Consultant: _____________________
1. Quality & Age of Cement ____________________
2. Quality of Sand/Fine Aggregate ____________________
3. Quality of Coarse Aggregate ____________________
4. Quality of Water ____________________
5. Type of Mixing – Hand Mixing ____________________
– Mechanical Mixing ____________________
– Mechanical Batch Mixing ____________________
6. Approved Concrete mix : Proportion of Cement :
: Sand : Coarse Aggregate ____________________
– Water Cement ____________________
– Workability/Slump ____________________
– Flexural Strength ____________________
7. Concrete Test Cubes – Required/Not Required ____________________
8. Concrete Placement – Pouring Height ____________________
– No Segregation ____________________
9. Concrete Vibration – Not under/over Vibrated ____________________
10. Construction Joints – Location Approved ____________________
– Roughened ____________________
– Vandexed ____________________
– Cleaned & Free from Water ____________________
11. Form Work – Adequately Braced ____________________
– Grout-tight ____________________
– Correct dimension & levels ____________________
– Cleaned & Oiled ____________________
12. Steel Reinforcement – Correct Grade ____________________
– Correct Sizes ____________________
– Correct Places ____________________
– Tolerance ____________________
– Concrete Cover/Clearance ____________________
– Correctly bent ____________________
– Lap Lengths ____________________
– Clean Steel ____________________
– Stability of fixed Steel ____________________
– Correct Welds ____________________
– Starters Location ____________________
13. Props ____________________
14. Built in Items ____________________
15. Additional Items/Comments ____________________
Following an inspection of the quality of concrete work as per the above listed items
permission to pout concrete is hereby Granted/Refused to the Contractor.
Supervisor: Name ___________________ Contractor : Name ____________________

Sig. ___________________ Sig. ____________________
Date ___________________ Date ____________________

Masonry work Inspection Certificate – For Item Location ______________

Certificate No. 007
Project : _____________________ Location : __________________

Employer : _____________________ Contract No. ________________
Contractor: _____________________
Consultant: _____________________
1. Type of Masonry (Stone / HCB / Brick) ____________________________________

2. Hardness, Soundness & Size of Stone ____________________________________
3. Manufacturing & Curing of H . C . B . ____________________________________
4. Cleanliness of Masonry _________________________________________________
5. Storing of H . C . B . & Bricks __________________________________________
6. Strength of H . C . B . & Bricks________________________________________
7. Quality of Mortar Ingredients / Cement, Lime, Sand, Water/ __________________
_________________________________________________________________
8. Mix proportion of Mortar _______________________________________________
9. Upper/Lower levels of wall ______________________________________________
10. Uprightness/Straightness of wall surfaces __________________________________
11. Correctness of wall corner angles _________________________________________
12. Masonry bedding/Jointing thickness _______________________________________
13. Quality of Joint pointing ________________________________________________
14. Type, size and pattern of masonry laying ___________________________________
Following an inspection of the quality of Masonry Work as per the above listed
items permission to proceed with the subsequent construction /_________/work
is hereby Granted/Refused to the Contractor.
Supervisor : Name __________________ Contractor : Name __________________

Sig. __________________ Sig. __________________
Date __________________ Date __________________

Structural Steel Work Inspection Certificate – For Item Location _______________
Certificate No. 008
Project : _______________________ Location : ______________________

Employer : _______________________ Contract No. _____________________
Contractor: _______________________
Consultant: _______________________
1. Component _______________________________
2. Steel Members –Quality _______________________________
– Shape/Size _______________________________
– Straightness _______________________________
– Free from :-
: Twist _______________________________
: Dust/Dirt/Water _______________________________
: Loose Rust _______________________________
: Other Damages _______________________________
3. Quality/Size of – Plates _______________________________
– Bolts/Nuts _______________________________
– Electrodes _______________________________
4. Shape/Pattern of Steel Work _______________________________
5. Condition/Capacity of welding equipment _______________________________
6. Weld – Type (Fillet, Butt) _______________________________
– Run continuous _______________________________
– Sound _______________________________
– No porosity _______________________________
– Correct Finishing _______________________________
– Slag Chipped _______________________________
– Seal complete _______________________________
7. Anchor Bolts – Correct Location _______________________________
– " Elevation _______________________________
– " Plumbing _______________________________
8. Position, Size of Holes for:
– Electrical Fittings _______________________________
– Partition _______________________________
– Others _______________________________
9. Erection – Correctly slung _______________________________
– " Lifted _______________________________
– " Positioned _______________________________
– " Bolted/Welded _______________________________
10. Painting – Rust Removed _______________________________
– Primed _______________________________
– No. of Coats Applied _______________________________
11. Additional Items / Comments :
Following an inspection of the quality of steel work as per the above listed items
permission to proceed with the subsequent construction/ ____________________/work
is Granted/Refused to the Contractor.
Supervisor: Name _____________________ Contractor : Name _________________

Sig. _____________________ sig. __________________
Date _____________________ Date __________________

Structural timber work Inspection Certificate – For Item Location _______

Certificate No. 009
Project : _____________________ Location :___________

Employer : _____________________ Contract No. ________
Contractor: _____________________
Consultant: _____________________
1. Component ________________________
2. Timber Members: – Quality ________________________
– Shape/Size ________________________
– Free from
: Decay ________________________
: Insects attack ________________________
: Other damages ________________________
3. Type Quality of Timber Treatment ________________________
4. Storage protection of Timber ________________________
5. Quality / Size of – Nail ________________________
– Bolts/Nuts ________________________
– Glue ________________________
– Other joinery ________________________
6. Shape/Pattern of Timber work ________________________
7. Quality of Fabrication ________________________
8. Quality/location of Joinery ________________________
9. Quality of Erection ________________________
10. Straightness/Deflection of Timber work ________________________
11. Additional Items/Comments: ________________________
following an inspection of the quality of Timber work as per the above listed
items permission to proceed with the subsequent construction/ ______/ work is
Granted/Refused to the Contractor.
Supervisor : Name ___________________ Contractor : Name _________________

Sig. ___________________ Sig. _________________
Date ___________________ Date _________________

Carpentry & Joinery work Inspection Certificate – For Item Location ___________
Certificate No. 0010
Project : ________________________ Location : _____________

Employer : ________________________ Contract No. ___________
Contractor: ________________________
Consultant: ________________________
1. Ceiling Work
– Quality/Size of ceiling Material ______________________________
– Fixing of ceiling material ______________________________
– Type, colour, quality of ceiling painting ______________________________
– Quality, procedure of ceiling painting ______________________________
– Cleanliness of ceiling ______________________________
2. Doors & Windows
– Location of Door/Windows ______________________________
– Quality of Door/Windows materials ______________________________
– Type of Doors/Windows ______________________________
– Direction of Door/Window swings ______________________________
– Straightness & plumbing of Door/Window
frames ______________________________
– Quality/fixture of Door & Windows
: Hinges ______________________________
: Locks ______________________________
: Latches ______________________________
: Handles ______________________________
– Protection of Fixed Joinery from damage ______________________________
Following an inspection of the quality of carpentry, Joinery & Glazing work as

per the above listed items permission to proceed with the subsequent construction
/____________/ work is Granted/refused to the contractor.
Supervisor : Name ___________________ Contractor : Name _______________

Sig. ___________________ Sig. _______________
Date ___________________ Date _______________

Roofing & Cladding Work Inspection Certificate – For Item Location ________
Project : ______________________ Location : _________________

Employer : ______________________ Contract No. _______________
Contractor: ______________________
Consultant: ______________________
1. Roofing work
– Type/Quality of roof sheet _________________________

– Thickness of roof sheet _________________________
– Size/coating of steel hook bolts/nuts _________________________
– Lapping of sheets : End laps length _________________________
: Side laps length _________________________
: Direction _________________________
– Quality of roof fixing/flashing _________________________
2. Gutters & Down Pipes :
– Quality, Size, thickness, coating of
: Gutter __________________________
: Down pipe __________________________
– Quality, Size, thickness, spacing coating of
: Gutter hangers __________________________
: Down pipe supports __________________________
– Lapping of Down pipes __________________________
– Quality coating of Gutter joints welding __________________________
3. Additional Items/Comment :
Following an inspection of the quality of Roofing and cladding work as per the
above listed items permission to proceed with the subsequent construction
/_______________/ work is Granted/Refused to the Contractor.
Supervisor: Name ________________ Contractor : Name _________________

Sig. ________________ Sig. _________________
Date ________________ Date _________________

Finishing work Inspection Certificate – For Item Location ______________

Project : __________________ Location: ________________

Employer : __________________ Contract No. _____________
Contractor: __________________
Consultant: __________________
1. Plastering Work
– Location of plastering ________________________

– Quality of plaster:
: Material (cement, lime, sand, water) ________________________
: Mix proportion ________________________
– Type of Mechanical Mixer used ________________________
– Elapsed time of plaster paste ________________________
– Cleanliness of wall ________________________
– Wetting of wall prior to plastering ________________________
– Thickness of plaster ________________________
– Plumbing & levering of plaster ________________________
2. Wall Tiling Work
– Location of Tiling ________________________
– Readiness of Wall surface ________________________
– Quality of Tile bedding :
: Material (cement, sand, water) ________________________
: Mix proportion ________________________
– Quality of Tile ________________________
– Soaking of Tile before laying ________________________
– Straightness of Tile Joints ________________________
– Grouting of Tile in white cement ________________________
– Cleanliness of Wall Tile ________________________
3. Floor Tile Work
– Location of Tiling ________________________
– Readiness of concrete slab surface ________________________
– Quality of Tile bedding
: Material (cement, sand, water) ________________________
: Mix proportion ________________________
– Quality of Glue for P. V. C. Tile ________________________
– Quality of Tile ________________________
– Straightness of Tile Joints ________________________
– Setting/wetting Time of Floor Tile ________________________
– Cleanliness of Floor Tile ________________________
4. Glazing work
– Quality & thickness of glass panes _________________________
– Quality & proper application of Putty _________________________
– Readiness of frame _________________________
– Cleanliness of glass _________________________
– Quality of window panels fixing _________________________

5. Painting work
– Kind & Quality of paint ________________________
– Cleanliness of wall & brushes prior to
painting ________________________
– Removal of Electrical Appliances prior to
painting ________________________
– Number of coats applied ________________________
– Drying of painted walls & ceilings ________________________
6. Additional Items/Comments:
Following an inspection of the quality of Finishing work as per the above listed items
permission to proceed with the subsequent construction/_____________________/ work
is Grant/ Refused to the Contractor.
Supervisor: Name _____________________ Contractor: Name _________________

Sig. _____________________ Sig. _________________
Date _____________________ Date _________________

Site woks Inspection Certificate – For Item Location ___________________

Project : __________________ Location: ____________

Employer :__________________ Contract No. __________
Contractor: __________________
Consultant: __________________
1. Paved Areas (Roads, parking lots, Foot paths)

– Location of Excavation ______________________
– Slopes and Levels of Excavation Surfaces ______________________
– Excavation surface free from Top soil Roots and
Loose or Softened soil. ______________________
– Quality and Degree of Compaction of Fill Material ______________________
– Quality and Size of Hard core stone material ______________________
– Thickness, placing, ramming and blinding of Hard
core layer ______________________
– Quality, thickness and degree of compaction of:
– sub base layer ______________________
– base course layer ______________________
– surface course layer ______________________
– Slopes and Levels or Tope surface layer ______________________
2. Drain Channels and Culverts
– Location of Channels & Culverts ____________________

– Sizes, Levels & Slopes of Channels And Culverts ____________________
– Type and Quality of Channel's Lining ____________________
– Type, Thickness & Compation of Channels
Lining – Bedding ____________________
– Jointing & Pointing of Channel's Lining ____________________
– Quality of Mortar ingredients (cement, sand, water) ____________________
– Mix proportion of Mortar ____________________
3. Retaining Wall
– Position, Width and Depth of Foundation Trench ____________________

– Cleanliness of Trench Bottom (roots, loose soil, etc.) ____________________
– Type, Hardness, Soundness, Size and Surface
Cleanliness of Stone ____________________
– Quality of Mortar ingredients (cement, sand, water) ____________________
– Mix proportion of Mortar ____________________
– Location and construction of Weep Holes ____________________
– Location & construction of Expansion Joints ____________________
– Correctness of Batter slope ____________________

4. Fencing & Gate
– Locating of Fencing & Gate _____________________

– Width & Depth of Fence & Gate Foundation
Trench/pit _____________________
– Cleanliness of Trench or Pit Bottom _____________________
– Quality of Fence & Gate Materials (stone,
HCB, Steel, etc.) _____________________
– Quality of Mortar, if used (ingredients, mix
proportion) _____________________
– Quality of Concrete if used (ingredients, mix
proportion, strength, work ability) _____________________
– Quality of Foundation works _____________________
– Quality of Work above ground level _____________________
Following an inspection of the site works as per the above listed items permission
to proceed with the subsequent work is hereby Granted/Refused to the Contractor.
Supervisor: Name ____________________ Contractor: Name ____________________

Sig. ____________________ Sig. ____________________
Date ____________________ Date ____________________

MINUTES
Subject : Inspection for Temporary(Provisional) Acceptance

Project and Location _________________________________________________
_________________________________________________
Client ______________________________________________________________
Consultant __________________________ Contractor ______________________
Mooting hold at ______________________ Time __________________________
Date of Inspection ____________________
Present were Represented from
1. ______________________________ _______________________________
2. ______________________________ _______________________________
3. ______________________________ _______________________________
4. ______________________________ _______________________________
5. ______________________________ _______________________________
6. ______________________________ _______________________________
7. ______________________________ _______________________________
8. ______________________________ _______________________________
In order to determine the satisfactory completion of the ______________________,

the above representatives proceeded with the Inspection and made the following
observations.
I ______________________________________
Outline of remarks and/or changes noticed.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
We the above representatives hereby our respective signatures witness that:
1. The Construction of this ___________________________________________

in accordance with plans & specifications.
2. Outlines of remarks given above is based on our observations and is to be

notified as per plan and specification.
3. Promotion of the provisional acceptance is affected as of

______________________________________________________________.
C.C.
__________________________
__________________________
__________________________
__________________________


TEMPORARY(PROVISIONAL) ACCEPTANCE
Project : _______________________________________________
Location : _______________________________________________
Employer : _______________________________________________
Contractor : _______________________________________________
Contract : No. Date Amount Eth. B Basis

A. Main Contract ________ ________ _________ _________
B. Suppl. Agreement ________ ________ _________ _________
C. Variation Order No. 1 ________ ________ _________ _________
D. " " " 2 ________ ________ _________ _________
E. " " " 3 ________ ________ _________ _________
F. " " " 4 ________ ________ _________ _________
This _____________ day of __________ 19 ____ by the order of our respect

Department and after due notification to all concerned parties, we the undersigned:
1. __________________________ Representing the _________________________

2. __________________________ " " _________________________
3. __________________________ " " _________________________
4. __________________________ " " _________________________
5. __________________________ " " _________________________
6. __________________________ " " _________________________
7. __________________________ " " _________________________
Have examined:
a) Contracts, Drawings and Specifications:
b) _________________________________________________________________
c) _________________________________________________________________
and have proceeded with the ascertainment of the completion and Temporary
Acceptance of the above project on the bases of the following information:
A. Date when the contractor took possession of site ___________________________
B. Agreed length of completion time ______________ Calendar days (working days)

C. Commencing date ___________________________________________________

D. Completion date according to contract : _________________________________
E. Actual completion Date : ______________________________________________
F. Total Number of delay ________________________________________________
G. Number of justified days of delay _______________________________________
H. Number of Unjustified days of delay _____________________________________
I. Penalty of ________day Eth. Birr ______________ per day Eth. Birr ___________
ACCOUNT
Total value of work executed and/or

material supplied _______________________________
DEDUCTIONS
1. Previous payments _____________________________

2. Penality ______________________________________
3. Rebate _______________________________________
4. _____________________________________________
Total deductions ____________________________

Total amount due to the contractor ______________
Retention money __________% of the total value of
work expected payable on the final acceptance
__________________________________________
Net Sum Payable to the Contractor ______________
Performance Bond: ________________________________
REMARKS: _________________________________________________________
_________________________________________________________
_________________________________________________________
_________________________________________________________

Conclusion:
The date for final acceptance will be _______________________________________

After thorough investigation of the works in all its parts excepting invisible latent
defects, we declare that it was executed in accordance with the Drawings and the
Specifications in an acceptable manner.
We witness thereof, we have written and signed this temporary acceptance of which one
copy is to be issued to the contractor for all practical purposes after due approval.
__________________________ _____________________
Construction Supervisor Contractor
ATTENDING PARTIES
1. ____________________ 2. ________________ 3. _________________
4. ____________________ 5. ________________ 6. _________________
Date ______________________


FINAL ACCEPTANCE
Project : _______________________________________________
Location : _______________________________________________
Employer : _______________________________________________
Contractor : _______________________________________________
Contracts No. Date Amount (Birr) Basis
A. Main Contract ________ ________ _________ _________

B. Supp. Agreement ________ ________ _________ _________
C. Variation Order No. 1 ________ ________ _________ _________
D. " " " 2 ________ ________ _________ _________
E. " " " 3 ________ ________ _________ _________
F. " " " 4 ________ ________ _________ _________
This _____________ day of __________ 19 ____ by verbal/written order No.

_____________ dated _____________ 19 ____ from ________________ we the
undersigned:
1. __________________________ Representing the _________________________
2. __________________________ " " _________________________
3. __________________________ " " _________________________
4. __________________________ " " _________________________
5. __________________________ " " _________________________
Have examined:
a) Contracts, Specifications and Drawings;

b) The Final Certificate of Measurement and the Report of the Temporary Acceptance;
c) _________________________________________________________________
d) _________________________________________________________________
and have proceeded with the ascertainment of good execution and final acceptance of
the project, on the bases of the following facts:
a. Date of Temporary Acceptance ______________________

b. Date of Final Acceptance___________________________
c. Remarks made during the provisional Acceptance of the works:
1. __________________________________________________________________
2. __________________________________________________________________
3. __________________________________________________________________

FINAL EXAMINATION OF THE WORKS:
A. Signes of visible defects: The general examination of the works as well as random
checks and test made of the different parts of the project have shown:
__________________________________________________________________
__________________________________________________________________
B. New facts: Since the provisional Acceptance of the works, the following facts have
occured:
1. ___________________________________________________________________
2. ___________________________________________________________________
3. ___________________________________________________________________
4. ___________________________________________________________________
C. New Orders: New orders have been given by us to the Contractor

on __________ 19___ in view of making good any eventual defects, in the works,
specially with regard to the following parts:
1. __________________________________________________________________
2. __________________________________________________________________
3. __________________________________________________________________
4. __________________________________________________________________
D. General remarks: The comparison of the Report of the provisional Acceptance of

the works with the present condition of the entire project, the contract and other
justificative document has brought up the following remarks:
1. ___________________________________________________________________
2. ___________________________________________________________________
3. ___________________________________________________________________
4. ___________________________________________________________________

ACCOUNT:
A. Total Value of the work executed and Eth. Birr

material supplied ________________________
B. D E D U C T I O N S
1. Payments made until Temporary

Acceptance ____________________
2. Payments made after Temporary

Acceptance ____________________
3. Various Deductions:
a.________________________
b. _______________________
Total deduction sum due to the contractor. ______________________________
CONCLUSION
Therefore, we do hereby declare that the work has been executed in the principle of
good workmanship, and have accepted the project definitely on behalf of
________________________________________________________________
____________________ ____________________ __________________

Owner Construction Supervisor Contractor
Date _______________ ______

ACT OF RENOUNCMENT
I, we the undersigned ___________________________________________________

contractor, holder of the construction agreement of ___________________________
hereby declare that the sum of Eth. ________________________________________
____________________________________________________________________
represents the final balance of all accounts related to the above mentioned works, and
that after payment of this sum to us, we renounce formally and for ever to the benefit
resulting from any action we might have brought against the ___________________
in connection with the agreement in cause.
Any action or claim or reservation that we may take in the future shall be deemed as
legally covered by the present Act of Renouncement.
Done at ______________________ on ______________________________

APPENDIX 1
GUIDELINE ON CONTROL OF CONSTRUCTION PROJECTS

APPENDIX 1 : GUIDELINE ON CONTROL OF CONSTRUCTION PROJECTS
1. Pre-mobilization Stage
1.1 Pursuant to the signing of the Agreement, the Consultant shall ensure
that the Contractor submits the following programs in 3 copies:
a. Project's works schedule
b. Material Delivery Schedule
c. On-site availability program for major Equipment
d. Project Cash-flow (inclusive of proposed utilization of advance

fund from the Contract, (if any is involved)
e. Proposed Project's Organization Chart (inclusive of description

of qualifications or supervisory and administrative staff)
1.2 The Employer, consultant and Contractor shall jointly discuss and amend
the programs submitted if necessary. The program as amended by all
three shall be signed by all three.
1.3 Copies of the adjusted program shall be retained by the Employer,

Supervisor and Contractor.
2. Post Mobilization Stage
2.1 The Consultant shall require to submit Quarterly Work Schedules for
following quarters in appreciation of progresses attained during proceeding
quarters. These quarterly Work Programs need to be accompanied by
related delivery schedules for materials and major equipment.
2.2 The Employer, consultant and contractor shall discuss the quarterly
schedules submitted and sign them subsequent to making necessary
adjustments to them.
2.3 Copies of adjusted schedule shall be retained by the Employer,

Supervisor and contractor.
3. Site Control
3.1 The consultant shall ensure to be present on site to check and approve
that the contractor's performance is generally in accordance to the
conditions of contract and will require to make such visits to site as the
consultant shall consider necessary to satisfy himself that the works are
executed generally according to the contract and otherwise in accordance
with good engineering practice. The consultant's site inspection and

approval shall be particularly required in respect of (but limited to) the

following construction stages:
a. Clearing off site
b. Levelling and layout of foundation works
c. Checking of foundation depth
d. Material quality of :
- sand
- aggregates
- water
- concrete block, bricks, stone
- limes
- steel, etc.
e. Concrete works:
- mixes
- form works
- reinforcement bars
f. Masonry work at:
- foundation level
- above ground level
- elevation walls
g. Roofing works:
- fabrication and erection of steel

and wooden trusses
h. Finishing works
i. Submitting progress reports to the investor at least once in a

month.
j. Giving all necessary instructions to the contractor provided that

the consultant shall not without the prior approval of the investor
give any instructions which in the opinion of the consultant are
likely to increase substantially (more than 10%) the cost of the
works unless it is not in the circumstances practicable for the
consultant to obtain such prior approval.
k. Issuing certificates for payment to the contractor.

l. Checking of payment certificates.
m. Performing any services which the consultant may be required

to carry cut under any contract for the execution of the works,
including where appropriate the supervision of any specified
tests and of the commissioning of the works, provided that the
consultant may decline to perform any services specified in a
contract the terms of which have not initially been approved by the
consultant.
n. Delivering to the investor on the completion of the works such

records and manufacturer's manuals as are reasonably necessary
to enable to the investor to operate and maintain the works.
o. Deciding any dispute or difference arising between the Employer

and the contractor and submitted to the consultant for his decision,
provided that this service shall not extend to advising the investor
following the taking of any step in or towards any arbitration or
litigation in connection with the works.
4. Quarterly Progress Evaluation Meetings
4.1 A joint evaluation meeting is to be conducted quarterly in the presence

of the following:
a. Employer's representative
b. Consultant's representative
c. Contractor
d. Project site supervisor (if any)
4.2 Official minutes of such meetings shall be recorded, signed and

distributed to each participant. Subsequent findings shall be reported back
at the next quarterly meeting.
4.3 When deemed necessary evaluation meetings can be called for on

monthly or bi-monthly bases.
5. Provisional Acceptance
The consultant shall conduct inspection and reporting of provisional acceptance of

the project.
6. Final Acceptance
The consultant shall conduct inspection and reporting of final acceptance of

project.

APPENDIX 2
LIST OF MAJOR DUTIES AND RESPONSIBILITIES

OF A RESIDENT ENGINEER (SUPERVISOR)
APPENDIX 2 : LIST OF MAJOR DUTIES AND RESPONSIBILITIES
OF A RESIDENT ENGINEER (SUPERVISOR)
1. Maintains, for the duration of contract period, singed copies of contract
agreement, technical specifications, bill of quantities, drawings and other referenced
standards.
2. Familiarizes himself with and understands fully the details in the

contract documents which include the technical specifications, the general provisions,
the special provisions, and any other referenced standards.
3. Reviews the plans and specifications and other pertinent documents that
would be furnished to him for accuracy and completeness.
4. Evaluates and approves project’s work schedule, material delivery

schedule, on-site availability program for major equipment, project cash-flow and
proposed project’s organization chart prepared by the contractor to ensure that it is
practical and provides for effective and efficient untilization of resources.
5. Inspects and approves work methods and quality of all materials used in
the work for conformity with the contract specifications.
6. Reviews regularly construction progress schedule to ensure that

reasonable close conformity of pre-determined work schedule, plans and specifications
are attained and alerting the contractor of possible delays and consequences.
7. Verifies all measurements and quantity computations.
8. Arranges periodic and regular site meetings with the designer of the
project, the contractor and the project owner.
9. Consulting with the designer, schedules for testing of materials and

submits to him detail field observations on material characteristics with indications on
tests required.
10. Considers and evaluates suggestions and recommendations which may

be submitted by the contractor or the project owner and reports them with
recommendations to the designer.
11. Advises the project owner on the need for special inspection or testing
other than those referred to in the contract documents.
12. Keeps a site book and records in it, for the duration of the project such as
the following and any other matter relevant to the works:

12.1 Sequence of operations and their accomplishment dates;
12.2 Conditions and qualities of construction works;
12.3 Variations made on the work and subsequent changes in cost;
12.4 Register of Minutes of Meetings;
12.5 Names of the responsible technical staff for the construction of

the projects;
12.6 Change in the technical staff;
12.7 Incidences affecting the progress of the construction works;
12.8 Performance errors or faulty workmanship by the contractor or

errors in the design and the solution to rectify the same;
12.9 The results of inspections performed by designers and project

owner as the case may be;
12.10 The date of receipt on site by the contractor of any part of designs
or modifications and the persons who delivered them;
12.11 Materials received that do not comply with the contract

specifications;
12.12 Delays in operations and their causes;
12.13 Site instructions given to the contractor;
12.14 Comments and clarifications in all matters affecting the execution

of the works;
12.15 And all other matters related to the construction works that have
caused delays and extra expenses or that have helped for the efficient operations;
12.16 The designer also records in the site book any observations be
made and clarifications he gave on the construction works;
12.17 All recordings shall be in Amharic or English and shall be dated

and signed.
13. Keeps a dairy or logbook recording daily activities, occurrences, etc. in

accordance with the appropriate forms.
14. Submits construction monthly, quarterly and annual progress reports to

the project owner.

15. Rejects any work or materials that fail to conform to the contract
specifications after the same are thoroughly assessed, and informing the designer of
such an action in advance.
16. Suspends that portion of work where in his opinion there is an imminent
danger to the safety of the workers, provided, however, such suspension shall obtain the
approval of the designer or the consultant.
17. Examines any proposal submitted by the contractor and advises the
project owner and the consultant regarding the same.
18. Conducts inspection and prepares certificates of completion.
19. Conducts inspection and prepares certificates of final acceptance of the

project.
20. Accepts works executed and materials delivered on site in conformity

with the contract drawings, provisions and technical specifications.
21. Performs all other duties that may be delegated to him in writing by the
consultant.
22. Performs his duties with a professional standards of conduct, ethical

behaviour, integrity and honesty.


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Check List for use by Building Construction Supervisors 1

FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

MINISTRY OF WORKS AND URBAN DEVELOPMENT

FOR USE BY BUILDING CONSTRUCTION SUPERVISORS

Ministry of Works and Urban Development

Ministry of Works and Urban Development

Ministry of Works and Urban Development

Tessema Demisse Consulting Architects and Engineers was awarded the

The working group of the document was:

Damtew Wolde, __________________,

The document is based on " ________________________ " prepared by the

After presentation to the MoWUD, the document was commented on by

Ministry of Works and Urban Development

MoWUD wishes to acknowledge the contributions made by the Consulting Office

Our thanks also to ________________ for use of their document.

Ministry of Works and Urban Development

Ministry of Works and Urban Development

40. INFORMATION IN CONSTRUCTION PROCEDURES ........................................ 32

TABLES & FORMS PAGE

1. TABLE 8.5.3a. STANDARD CONCRETE MIX …………………………….. 33

Ministry of Works and Urban Development

1. INVESTIGATION AND PREPARATION OF SITE

1.1 The site visually if underground utilities cross it.

1.4 The area to be cleared off and take measurements.

3. EXCAVATION AND EARTHWORK

3.1 Check all top soil is excavated separately.

Ministry of Works and Urban Development

4. FOUNDATION TRENCH AND PIT EXCAVATION

Ministry of Works and Urban Development

5. FOUNDATION IN STONE MASONRY

5.2 The stone is of the type given on specifications.

5.4 The stone is freshly quarried from an approved quarry.

5.5 The stone not to be round surfaced.

5.9 The mix of lean concrete to correspond the specification.

5.10 The mix proportion of mortar is correct.

Ministry of Works and Urban Development

7.1 Stone for hardcore is sound and approved quality.

7.4 The thickness of the hardcore satisfies the specification or design.

7.5 the placing of stones to result in minimum voids.

8.4 Cement is stocked separately.

Ministry of Works and Urban Development

8.10 Coarse aggregate to be crushed basaltic stone or gravel of approved quality.

8.16 Different grades are stocked independently.

Ministry of Works and Urban Development

8.28 The materials enter the drum rapidly.

Ministry of Works and Urban Development

8.50 Inspection prior to concreting:

 The rigidity of the scaffolding and shuttering

Ministry of Works and Urban Development

Ministry of Works and Urban Development

9.17 all achorages are sealed before grouting.

9.18 The ducts are completely filled with grout.

10. FORM WORK

Ministry of Works and Urban Development

for vertical form work to columns, walls and beams - 16 hrs.

Ministry of Works and Urban Development

11. STEEL REINFORCEMENT

Ministry of Works and Urban Development

12.5 Sand for mortar is of quality as described for concrete works.