Constitution of the Federation of European Shogi Associations

Article 1: Basic provisions

Name of the association: Federation of European Shogi Associations (hereinafter
FESA)
Seat of the association: 41b rue d’Ostheim 68320 Jebsheim

Article 2: Legal nature

FESA is a standalone, independent, open, and apolitical organization through which its
members execute their activities within its own Constitution. FESA is registered as an
association under French law according to articles 21 79 from local regulation, as
defined in the French civil legislation of 1st of June 1924.

Article 3: Objectives and activities

1. Objective of FESA is to group national associations and organizations promoting
and organizing the traditional Japanese game of Shogi(hereinafter Shogi). FESA’s
aim is to spread Shogi to more people, to promote Shogi activities and to support
existing Shogi players and national Shogi associations that are members of FESA.
2. To pursue abovementioned objectives FESA carries out a range of activities such
as:
a) assemble executives from member associations and players of Shogi in
Europe
b) cooperate and communicate with other Shogi associations
c) institute playing Shogi in Europe
d) create rules and conditions for organizing tournaments in Shogi
e) keep standardized rating system of Shogi players
f) manage organization of European Shogi Championship
g) manage organization of World Open Shogi Championship
h) strive to provide for sponsors and financial assets from both natural and
legal entities
i) carry out other activities to promote and spread Shogi and create viable
conditions for playing Shogi in Europe on an official level.

Article 4: Membership in FESA

1. Membership in FESA is voluntary and cannot be transfered to other legal or natural
entity
2. Only legally registered national Shogi associations, which are considered the
overall Shogi organizations of their countries, can become a member of FESA.
There can only be one member organization from any one country. These
associations have to agree with the constitution of FESA.
3. Applications to become a FESA member have to be submitted electronically to
official email address of FESA: secretary@fesashogi.eu. An application has to
contain the name of the organization, the country where the association is
registered and the names, addresses and email addresses of the official
representatives of the association.
4. Accepting applications to become a member of FESA is decided by vote of majority
of FESA members at the General Assembly.
5. Members of FESA are represented at FESA by representatives selected by their
internal national rules and laws.
6. National shogi associations which are not legally registered may obtain observer
status at FESA by majority vote of the General Assembly. Observing associations
may participate in the General Assembly meetings without voting right.

Article 5: Rights and duties of FESA members

1. All membership-related activities are carried out by members’ official
representatives at FESA.
2. Members of FESA have the right to:
a) vote for members of FESA organs
b) vote at the General Assembly
c) vote on any topic presented by executives of FESA
d) participate in activities carried out by FESA
e) post a candidature to organize European Shogi Championship and World
Open Shogi Championship
f) present their members as candidates for FESA organs
g) have their members rated and ranked by FESA rating system
h) submit new ideas and suggestions to executive organs of FESA
i) suggest changes of the Constitution
j) present complaints to FESA executive organs
3. Members of FESA are obliged to:
a) adhere to the constitution of FESA
b) pay their membership fee as decided by the General Assembly.
c) adhere to other documents authorized by executive organs of FESA
d) act in a way that does not harm the reputation of FESA
e) inform without delay about changes of their representatives by FESA

Article 6: Termination of membership

1. Members can terminate their membership by informing the Secretary of FESA
through their official representatives in writing. Any outstanding debt must be paid
in full before this can take effect.
2. Members can be expelled for strong violations of the constitution of FESA.
Termination of membership in this manner has to be supported by a two-thirds
majority of votes of FESA members at the General Assembly.
3. Membership in FESA is also terminated by termination of the membership
association. In such case, the respective member is obliged to inform the Secretary
of FESA about this fact.

Article 7: Organs of FESA

Organs of FESA are:
a) The General Assembly
b) The Executive board
c) The Auditor(s)
Article 8: General Assembly
1. The General Assembly is the highest executive organ of FESA.
2. The General Assembly is organized at least once a year at the time of the
European Shogi Championship. The General Assembly consists of 1
representative for each member association. The normal business of the
General Assembly meeting will be carried by simple majority of votes. 30% of
the registered members must be present at the meeting to constitute a quorum.
3. The General Assembly:
a) presents topics to be discussed and voted on by members
b) votes for members of FESA organs
c) approves the constitution and changes to the constitution
d) approves and changes subordinated rules related to its activities
e) approves the report about activities and accounting of FESA for past
periods
f) approves the report of the Auditor(s)
g) decides membership fee policy
h) can decide to terminate FESA in accordance with Article 13
i) can decide to expel a member of FESA

Article 9: Executive Board:

1. The Executive Board consists of Chairman, Secretary and Treasurer.
2. The Executive Board manages activities of FESA for the period of 2 years starting
after the day of their election.
3. The Executive Board prepares and submits a report of activities and accounting to
the General Assembly

Article 10: Chairman

The Chairman of FESA is the legal representative of FESA and acts in the name of
FESA.

Article 11: Secretary

The Secretary deals with all written business of FESA. He keeps record of members of
FESA and their representatives. The Secretary writes up the minutes of the General
Meeting and circulates them to all members within a reasonable period of time. All
substantive correspondence shall be in English.

Article 12: Treasurer

1. The Treasurer of FESA is responsible for accounting and keeping track of
possessions of FESA.
2. The Treasurer of FESA is responsible for collecting membership fees, accepting
donations and payments and also for paying either to FESA members or third
parties with the approval of the Chairman and/or the General Assembly
3. The Treasurer keeps all agreements and bills of FESA.

Article 13: Auditor(s)

1. The Auditor(s) is/are directly accountable to the General Assembly.
2. The Auditor(s) is/are responsible for checking on activities and accounting carried
out by the FESA Executive Board and for checking on carrying out decrees given
by the General Assembly.
3. Auditor(s) prepare and submit the report of the Auditor(s) to the General Assembly
4. The General Assembly can select one or two Auditors. The Auditor(s) cannot be
members of the Executive Board.

Article 14: Principles of management

1. FESA manages financial and non-financial assets
2. FESA is a non-profit organization
3. Source of income are:
a) membership fees
b) donations or grants from natural or legal entities
4. The Executive Board of FESA manages the association’s assets according to the
approved budget.

Article 15: Termination of FESA

FESA can be terminated by votes of ⅔ of all FESA members at a General Meeting
which is expressly called for this purpose.

Article 16: Final provisions

These by-laws can be changed only by decision of the General Assembly

FESA is an association registered in France, at Colmar, in the association registration

book nr 71, folio 1 since 5th of January 2016.