SAP ROLLOUT PROJECT - CO

NOVEMBER 2018, JUAN PABLO GARCÍA VARGAS

SIKA COLOMBIA / SAP LOCAL TEAM (CO)
CONTENTS
1 Corporate Plan
2 SAP Rollout project schedule
3 Local Project Organization Rollout

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CORPORATE PLAN

Preparation Fit / Gap Realization Final Preparation Hypercare Follow-up project

Define Scope: Go-live

+ SBT
+ Mandatory Basics
 Legal Scope of roll-out project
requirements Stabilization
 Localization of
system
- Optional
and
 Efficiency
Postpone implementation organization
Improvement,
to after Go-live of Rollout
eg. RF scanning
 Quality Management

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CORPORATE PLAN

‘Design the Future’

Preparation Fit / Gap Realization Final Preparation Go-live &

First insight Alliance SAP Analyze what's covered by Sika
Configure SAP, Final data migration Hypercare
and the Sika Roll-out Alliance SAP and where are the
implement forms & labels, Business support
approach gaps
develop interfaces End-user training
Issue resolution
Team setup Perform data cleansing Implement infrastructure Final cutover
Global Data work Approved project plan
(e.g. PCs, printers, scanners)
Go-live readiness
Controlled
shop & Statement of work Setup user authorization assessment start-Up
(SoW) 1st data migration Controlled start-Up Project closing
LPO / key user training
Integration Test
2nd data migration
User Acceptance test

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FIT/GAP PHASE
Objective
 Collect all data required for the realization
 Configuration, development and forms
 Form definition clear to the very detail
 Check if there are any GAP’s in the template
 Record all discussions/decisions in meeting minutes
Deliverables
 Change Requests (CR) - Detailed explanation about what will be
setup in the system
 Scope list
 CR overview for each team
 Meeting minutes
Constraints
 No changes in the system without CR (during project as well as
after go-live)
 All change requests have to be approved by RBT and the SIS
Team Leads
5 November 29, 2018 SAP Rollout Project - CO
PROJECT ORGANIZATION ALLIANCE ROLLOUT - SIKA CO

Steering Committee
• Sika Colombia: tbd
• SIS: Andreas Kissling, Heike Siller-Morawski
• Region: Stephen Lysik, JJ Shah, Yannick Hanselmann
* participate in Steering
Sika Colombia Roll-Out Manager* Committee meetings
Juan Pablo García Vargas

RBT Project Lead* LPO FIN LPO QTC LPO STP LPO DTS
SAP IT Project Lead* nn nn nn nn
Christian Bertschinger nn
Ext. Partner Project Lead
nn LPO SCM LPO QM, EHS Infrastructure
nn nn nn
Data Migration
FIN/BI Ext. Partner FIN FIN
Andres Acevedo nn
nn Zita Rohrer
Christian Bertschinger nn

QTC Ext. Partner QTC QTC

Antje Wegener nn Hollmann Alexis Togora
nn
Key-User Key-User Key-User Key-User Key-Userr
FIN QTC STP DTS SCM
SCM Ext. Partner SCM SCM nn nn nn nn nn
Wolfgang Ilmberger nn Horacio Caracho nn nn nn nn nn
nn nn nn nn nn nn
nn nn nn nn nn

DEV/EDI
nn MIG Migration
nn LPO Local Process Owner
DTS Demand-to-Supply
RBT Regional Business Team
STP Source-to-Pay
Basis/MIG/AUTH FIN Finance
René Richter QM Quality Management
Rob Donaldson
EHS Dangerous Goods Management

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SAP ROLLOUT PROJECT SCHEDULE - SIKA CO

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LOCAL PROJECT ORGANIZATION ROLLOUT - SIKA CO
 FIN (Finance)
 Sandra Rincón Steering Committee
 Constanza Paez • Sika Colombia: tbd
• SIS: Andreas Kissling, Heike Siller-Morawski
 Laura Malaver • Region: Stephen Lysik, JJ Shah, Yannick Hanselmann
 Gladys Ramirez * participate in Steering
Sika Colombia Roll-Out Manager* Committee meetings
 Clara Fernandez Juan Pablo García Vargas

 QTC (Quote-to-Cash) LPO DTS

LPO FIN LPO QTC LPO STP
 Angela Molina CP / SR Angela Molina Andres Lievano Dillinger Palac.
 Daniela Torres LPO SCM LPO QM, EHS Infrastructure
 <<Open-Jefe Nal. de Admini>> Lisandro Cesp. Carmen Mol. Juan García


Data Migration
STP (Source-to-Pay) Juan García

 Andres Lievano
 Tatiana Giraldo

 DTS (Demand-to-Supply) Key-User Key-User Key-User Key-User Key-Userr

FIN QTC STP DTS SCM
 Dillinger Palacios Laura Malaver Daniela Torres Tatiana Giraldo José Real Aldemar Galindo
Gladys Ramirez <<Jefe Nal. de Juan Diaz
 Jose Real Clara Fernandez Admi.>>

 SCM (Supply Chain Management) LPO Local Process Owner

 Lisandro Cespedes RBT Regional Business Team
 Aldemar Galindo
 Juan Diaz

 QM (Quality Management)
 Carmen Molano

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ALLIANCE PROJECT ROLES
OVERVIEW
Steering Committee
Supports Roll-Out Manager, takes decisions on management level
Rollout Manager
Responsible for project; coordinates LPO, SAP Alliance IT project lead, Regional SAP Business Project Lead and is
interface to the local Management
SAP Alliance IT Project Lead
responsible for the technical implementation, coordination of SAP Functionals
SAP Functional
responsible for implementation and execution of all SIS tasks to build the system
Regional SAP Business Project Lead
responsible for execution of all regional tasks to support the project
Regional SAP Business Member
defines together with the local business processes and supports migration, training topics
Local Process Owner: responsible for process design, coordination and performance of their business team during the
project
Key-User
provides local business knowledge, tests functionalities and processes

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LOCAL PROJECT ORGANIZATION ROLLOUT - SIKA CO
 Local Team Notification
 4 hours – Weekly Meeting Team

 Data Accuracy - quality of the master data is one key success factor for
smooth running tests and Go-live processes
 Early start with data cleansing is a must!

 FIT/GAP Phase - Collect all data required for the realization

 Configuration, development and forms
 Form definition clear to the very detail

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APPENDIX
SAP ROLLOUT PROJECT - CO
PROJECT ORGANIZATION ALLIANCE ROLLOUT - SIKA CO

Steering Committee
• Sika Colombia: tbd
• SIS: Andreas Kissling, Heike Siller-Morawski
• Region: Stephen Lysik, JJ Shah, Yannick Hanselmann
* participate in Steering
Sika Colombia Roll-Out Manager* Committee meetings
Juan Pablo García Vargas

RBT Project Lead* LPO FIN LPO QTC LPO STP LPO DTS
SAP IT Project Lead* CP / SR Angela Molina Andres Lievano Dillinger Palac.
Christian Bertschinger nn
Ext. Partner Project Lead
nn LPO SCM LPO QM, EHS Infrastructure
Lisandro Cesp. Carmen Mol. Juan García
Data Migration
FIN/BI Ext. Partner FIN FIN
Andres Acevedo Juan García
nn Zita Rohrer
Christian Bertschinger nn

QTC Ext. Partner QTC QTC

Antje Wegener nn Hollmann Alexis Togora
nn
Key-User Key-User Key-User Key-User Key-Userr
FIN QTC STP DTS SCM
SCM Ext. Partner SCM SCM Laura Malaver Daniela Torres Tatiana Giraldo José Real Aldemar Galindo
Wolfgang Ilmberger nn Horacio Caracho Gladys Ramirez <<Jefe Nal. de Juan Diaz
nn Clara Fernandez Admi.>>

DEV/EDI
nn MIG Migration
nn LPO Local Process Owner
DTS Demand-to-Supply
RBT Regional Business Team
STP Source-to-Pay
Basis/MIG/AUTH FIN Finance
René Richter QM Quality Management
Rob Donaldson
EHS Dangerous Goods Management

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PROJECT TEAM
 Rollouts require adequate teams
 Good experience with three streams
 Technical
 Region
 Local
 Existing local Axapta consultants/specialists
 Important & active role during rollout (e.g. migration)
 Local IT for infrastructure support
 Local process owners
 Need temporarily to handover part of daily business
 Big workload expected

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STATEMENT-OF-WORK
 After the FIT/GAP the statement of work created
 SoW contains
 Project team definition
 To-be organizational structure
 Agreed project plan
 Migration responsibilities
 Change requests (all planned functionalities)
 Functional description per work-stream
 Effort estimation
 Post SoW changes to be approved by Steering-Committee
 Big risk of project overload and moving target

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ROLE DESCRIPTION
LOCAL PROJECT MANAGER

Goal Responsibles
 Management of all local resources in the Cluster.  Skilled person from local business possibly with project
 Execution of a project plan provided and defined by the lead experience
project management team
 Provide skilled local resources and enables a decision making Report to
environment.
 Steering Committee
Tasks, Responsibilities, Competences
 Country Management
 Lead for local resources; provides team of LPO and X-
function coordinators
 Ensures all administrational, personnel and logistical Deliverables
provisions required for the Roll -out (e.g. availability of end  Regular wrap-up meetings with LPO to monitor the
users, infrastructure etc.) status
 Decides on country requirements and agrees on solutions to  Documentation (e.g. authorization list, infrastructure
be implemented (by means of Change Requests) list, Cutover plan, Cutover Tasks, etc.)
 Responsible for all locally driven tasks and activities
according to work plan Collaboration
 Escalates local cluster issues to Country Management and
 SIS Project Lead
keeps SIS Project Lead informed
 LPOs
 Responsible for monitoring and controlling local training and
testing activities & deliverables  Local IT Management
 Responsible to keep the milestones (Go-live schedule)  SteCo

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ROLE DESCRIPTION
LOCAL PROCESS OWNER

Goal Responsibles
 Provides strong local Sika business process know-how within
 Key user
assigned process area
 Responsible for the definition of local business process Report to
requirements in his designated area  Local Project Manager
 Responsible for execution of assigned project tasks and of
local processes in terms of testing, case definition in time and Deliverables
quality  Documentation (Training Documents, test lists
 Verifies and consolidates local Key-User requests and creates etc.)
local Change Requests
 Definition of local and legal process
Tasks, Responsibilities, Competences
 Able to communicate in English requirements
 Structured and analytical approach  Test case definition
 Reports status, issues and risks to the Business Team Lead  Test Execution
 Responsible for the completion of the assigned deliverables
 Brings in local business knowledge to the project Collaboration
 Preparation and presentation of as -is processes  Local Project Manager
 Participates in workshops and performs the gap Analysis  Other LPO’s
 Creates the local process documents
 Supports the test preparation and runs test scenarios  Key-Users
 Supports Integration and User Acceptance Test  SIS Project Lead and Functionals
 Checks the quality of master data migration content
 Supports training preparation and delivery
 Networking with other team members and within the organization
 Authorization (check assignment of roles, assignment and management of local
authority roles)

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ROLE DESCRIPTION
KEY USER

Goal Responsibles
 Provides strong local Sika business process know-how within
 Local SAP users
assigned process area
 Responsible for the definition of local business process
requirements in his designated area Report to
 Responsible for execution of assigned project tasks and of local  Local Process Owner (LPO)
processes in terms of testing, case definition in time and quality
Tasks, Responsibilities, Competences
 Reports status, issues and risks to the assigned LPO Deliverables
 Holds responsibility for the completion of the assigned deliverables  Documentation (Basic Training Documents,
 Brings in local business knowledge to the project Cutover Tasks etc.)
 Participates in project workshops  Support in deployment activities such as
 Supports the test preparation and runs test scenarios testing, training etc.
 Supports Integration and User Acceptance Test  Ticket / Incident handling
 Checks the quality of master data migration content
 Preparation of training materials and executes training for End-
Users Collaboration
 Liaises with other team members when necessary  Local Project Manager
 Act as local Help-Desk for the local Users  LPO
 Creates Incidents and Service Requests and executes necessary
 Other Key Users
tests
 Ticket Monitoring (content, processing progress, deadlines)

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THANK YOU FOR YOUR ATTENTION