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    Creating The Right Vibe For Indoor Events: Created With Haiku Deck

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    Marcy
    7

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    © All Rights Reserved
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    Creating The Right Vibe For Indoor Events: Created With Haiku Deck

    Uploaded by

    Marcy
    24 views7 pages
    7

    Original Title

    CH_7

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    24 views7 pages

    Creating The Right Vibe For Indoor Events: Created With Haiku Deck

    Uploaded by

    Marcy
    7

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 7

    CHAPTER 7 CHAPTER 7

    Creating the Right Vibe for Indoor


    Events

    Copyright © 2016 THE EVENT U


    Copyright © 2016 THE EVENT U
    Photo by Kris Kesiak Photography - Creative Commons Attribution-NonCommercial License http://www.flickr.com/photos/36928267@N06 Created with Haiku Deck
    CHAPTER 7

    INDOOR VENUES
    Some great perks of using an indoor venue are...
    • Safe from mother nature
    • Safe/Secure environment (no bugs, paparazzi,
    protesters or other unexpected creatures)

    • Can control the temperature of


    the space
    • Higher success rate than those
    events produced outside.
    • Most available sites in
    metropolitan cities.

    Copyright © 2016 THE EVENT U


    CHAPTER 7

    INDOOR VENUE CONSIDERATIONS

    Pre-function Area & Public Space


    • One of the first areas you and your guests will see.
    • Inquire if any part of it will be used by another group.
    • Is the group next door going to bother my group?

    Walls, Ceiling, Floors,


    Acoustics
    • Air wall, hard wall, glass wall, etc.
    • Floors; carpet can be crazy designs!
    • Wood/Tile is awful for acoustics.
    • Take these into consideration.
    Copyright © 2016 THE EVENT U
    CHAPTER 7

    Load-in And Strike Schedule


    • How and when can you get your supplies into the building?
    • Are there restrictions on times or days for loading and unloading?
    • Confirm with the venue when you can get it!

    Venue Charges
    • Fees levied by hotel, clubs, convention centers, etc.
    • These charges are in addition to room rental and can be steep, ASK!

    Supervisory Charges
    • More and more locations are now charging you for a supervisor to watch you set the
    room.
    • They do this to ensure nothing gets damaged. These costs add up quickly.
    • Make sure you inquire about these up front.

    Copyright © 2016 THE EVENT U


    CHAPTER 7

    Rigging Companies
    • Rigging companies are contracted by the venues to ensure safe and proper
    methods are used to suspend anything.
    • A necessary vendor if you plan to fly, suspend, rig or hang something from the
    venue ceiling.
    • This could include lighting, sound, video, truss, signs, banners, or décor.
    • VERY Expensive! Get a quote early.
    • If budget prevents you from rigging, you can ground support everything.
    • Not as pretty, but doable.

    POWER
    Power costs $$$$.

    Be sure to calculate your needs as discussed previously and budget accordingly.

    Copyright © 2016 THE EVENT U


    CHAPTER 7

    Common Indoor Venues:


    • Hotels: A favorite for corporate events, hotels have the added
    benefit of providing guests the option to stay overnight.
    • Convention or Civic Centers: Designed for meetings,
    conferences and entertainment. These venues offer lots of
    conveniences including restrooms, power, and parking.
    • Entertainment Venues: Ranging from stadiums to arenas, these
    venues offer a large amount of space but may not be equipped
    for a business event.
    • County Clubs: A mix of indoor and out, country clubs offer a
    versatile event site.

    Copyright © 2016 THE EVENT U


    CHAPTER 7

    INDOOR VENUES; SUMMING IT UP

    • Measure the doorways and ceiling heights yourself.


    • Ask about airwall insulation and what other events are booked at the
    same time.
    • Can you live with the carpet color and existing, non-movable
    furniture?
    • Are there sufficient set-up and strike times?
    • Loading docks, what are the times and dates they’re available?
    • Is electricity available?
    • What are the venue charges - rigging, supervisory, cleaning, power?
    • Where is parking? How much is it?

    Copyright © 2016 THE EVENT U

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