Retrospective Commissioning: White Paper
Retrospective Commissioning: White Paper
RETROSPECTIVE COMMISSIONING
www.InnovativeFacilities.com
ABSTRACT
Against the backdrop of increasing pressure to divest ourselves from foreign oil, rising energy costs, discussion of
carbon caps & building labeling, and increasing operating expenses; now is the time to take a comprehensive look at
your facility operations. Consider the following:
“….. In the area of Energy Efficiency in Existing Buildings, there is a lot of low hanging fruit.
I’m fond of saying there is a lot of fruit on the ground …..”
- US Secretary of Energy
In the U.S. alone, the "low hanging fruit" in building efficiency could save the economy
more than $160 billion by 2030 - McKinsey & Co.
“Of all the core categories of energy consumption in the United States, the built sector is the
Least efficient and has the largest potential for cost-effective improvement.” -CoStar Group
The process of designing and constructing buildings has Commissioning - Building commissioning provides
involved a variety of stakeholders including, owners and documented confirmation that building systems function
operators, design and engineering firms, customers and end- according to criteria set forth in the project documents to
satisfy the owner's operational needs. Commissioning
users, constructors, suppliers and fabricators, and technology provides a quality control check, from project inception
vendors. While each add value, today’s existing building stock through the installation and operation of energy-efficient
was designed and constructed by this fragmented cadre of equipment. Commissioning existing systems may require
interests and capabilities that were assembled to deliver a developing new functional criteria to address the owner's
current requirements for system performance.
product that is unique. Each existing building is the result of its
unique location, size, use, and project design/construction Re-Commissioning - Re-commissioning involves
stakeholders. applying the commissioning process to a building that has
been previously commissioned (during new construction) or
The majority of existing buildings have not undergone any type retro-commissioned. It is normally done every three to five
of commissioning or quality assurance process. Additionally, years, or whenever the building experiences a change in
use.
over time the facility requirements change and the operational
efficiencies of buildings tend to degrade. Because of these Retro-Commissioning - Retro-commissioning is a
factors many buildings are performing well below their potential, collaborative process that looks at how and why a building’s
use more energy than necessary and cost more to operate than systems are operated and maintained as they are, and then
employs a systematic process for investigating, analyzing,
they should1. Existing Building Commissioning (EBCx) is the and optimizing the performance of building systems. As a
Quality Assurance process designed to establish building process, rather than a set of prescriptive measures, retro-
performance. EBCx takes the form of either Re- commissioning adapts to meet the specific needs of each
Commissioning (Re-Cx), Retrospective Commissioning (Retro- owner.
Cx), or Ongoing Commissioning (see definitions side bar). Ongoing Commissioning - In ongoing
commissioning, monitoring equipment and trending software
Although many are aware that existing buildings can be is left in place to allow for continuous tracking, and the
commissioned, the process is not well understood and there is scheduled maintenance activities are enhanced to include
no standard scope of services. operational procedures. For ongoing commissioning to be
highly effective, the building owner must retain high quality
Interestingly, most existing building owners and operators staff or service contractors that are trained and have the
consistently strive to achieve many, if not all, of the benefits time and budget to not only gather and analyze data, but
also to implement the solutions that come out of the
achieved by the EBCx process. Without a Quality Assurance analysis.
process, some succeed and many fall short. An independent
commissioning agent helps to assure success by utilizing a
methodical, proven quality assurance method. As with new building commissioning, elements of existing building
commissioning have been practiced for as long as buildings have existed. Only in the past two decades have strides
been made to identify the Existing Building Commissioning process and studies implemented to confirm its value.
Recognizing the need for existing building performance enhancements, this paper will focus on Retrospective
Commissioning (Retro-Cx). It will give an overview of the Benefits, Process, and Costs of Retro-Cx..
O&M Staff Capabilities are Enhanced by involving the operations staff in the
process. Staff involvement both lowers the cost of a Retro-Cx initiative and
gives building operators a more comprehensive understanding the building.
Taking advantage of the collaborative aspect of a Retro-Cx project can
provide a morale boost to operations personnel who have had to manually
operate portions of the building. They know that their time is better spent on
the O&M activities.
Building Documentation Improvements are a natural outflow of a detailed
performance improvement process. Locating and organizing documentation
commonly takes some effort, but is essential to ongoing building operation.
A well-designed operations plan encourages documentation libraries be
maintained for quick reference, expedited repair/replacement and ongoing
operator training.
Indoor Air Quality Improvements and Protection against Future Liability are
positive consequences of improved ventilation and a trained building
operators. Properly operated and maintained HVAC systems, with clean
coils, clean air intakes and regularly changed filters, are less likely to
contribute to indoor air quality problems. Understanding the relationships
between humidity control, indoor air quality, and HVAC operation is
Figure 2 – Building Energy Label Example essential in hot-humid climates. In addition, trained operators can spot
potential air quality and ventilation problems before they develop.
Hand-Off Phase
Documentation Performance
Documentation Ongoing Cx
Updates Ongoing Training Perform "O"&M Tracking Reports
Review Re-Cx
CLOSE-OUT
Operating
Identify Building Set Objectives Initial Review Retro-Cx Plan Assemble Team Kick-Off Meeting
Requirements
Persistence Phase
Process Steps
Implement Periodic Building Documentation Review/Update
Practice Ongoing Training
Enhance the Operation Component (O&M)
Implement Performance Tracking
Practice Ongoing Commissioning
Re-Commission when Appropriate
At the conclusion of the Retro-Cx project, the facility will be operating at a high performance level. Maintaining and
improving this level of performance requires effort and may not happen with business-as-usual approach. Proactive
measures not only prevent a decline in building performance, but also enhance performance and help to assure that
the project benefits persist.
Documentation Review/Update is an action item that commonly falls to the bottom of managers priority list. A well-
maintained and accessible building documentation library expedites and lowers repair costs. Systems Manuals, as
described in the Hand-Off Phase discussion, are foundational resources for maintaining building performance,
seconded by Operation and Maintenance (O&M). The O&M manuals produced by many vendors and equipment
manufacturers include multiple models and options, which, if not marked for the buildings specific equipment, can
waste appreciable time finding detail information for repair. Other characteristics of system documentation include
vendor contacts, performance curves for fans and pumps, spare parts lists, maintenance requirements, start-up
requirements, and troubleshooting requirements.
A frequently overlooked documentation requirement is associated with systems that are controlled by
microprocessors. In addition to the previously listed items, maintain documentation of software/firmware revisions,
configurable parameters, and tested software backup’s. Passwords and access codes need to be available for
trained operators. For those software systems that undergo recurring revision, it is recommended that training and
tools for software back-up and recovery are available.
There is a difference between an Operation & Maintenance (O&M) Plan and a Preventive Maintenance Plan (PM). By
incorporating operational and control checks into the PM program operators will monitor and maintain the proper
settings for the facility. Procedures for documenting and investigating parameters that are out of tolerance will help to
keep the documentation updated and facilitate an ongoing awareness of building system performance.
A breakdown of project costs showed that approximately two thirds of the costs were allocated to the planning and
investigation phases, with the next highest allotment going to implementation. The Cx-Lead fees ranged from 35% to
71% of the overall cost
Sample Size = 73
CONCLUSION
Retrospective commissioning has enormous potential to simultaneously lower the cost of building operations, increase building
performance, and contribute to environmental stewardship. As building systems become more complex in an effort to lower costs
and garner energy savings, the risk of under-performance increases. The desire for increased energy efficiency may itself create
energy waste if those systems are not designed, implemented, and operated properly. The success of a large majority of complex
energy savings and efficiency strategies is directly coupled to a quality assurance process – better known as commissioning.
Investing in a methodical process of systematically analyzing and optimizing building system performance typically
pays for itself in less than two years. Additionally, Retrospective Commissioning begins to prepare building owners
for a green economy, which may include mandates to label buildings according to their performance matrices and
various regulation of carbon emissions.
1
M. Miller, B. Santhanakrishnan, 2008, “Best Practices in Commissioning Existing Buildings” 2008 Draft for Public Comment, Presented at the
16th National Conference on Building Commissioning <http://www.peci.org/ncbc/2008/docs/Miller.pdf>
2
Thorn, Jennifer and Steven Nadel. “Retrocommissioning: Program Strategies to Capture Energy Savings in Existing Buildings” American Council
for an Energy-Efficient Economy – June 2003 <http://www.aceee.org/pubs/a035full.pdf>
3
Mills, E et al., “The Cost-Effectiveness of Commissioning New and Existing Commercial Buildings: Lessons from 224 Buildings” National
Conference on Building Commissioning: May 4-6, 2005 <http://eetd.lbl.gov/emills/PUBS/PDF/NCBC_Mills_6Apr05.pdf>