Recurring Invoices:-: Step1:-Define The Recurring Invoice Special Calendar Navigation:-Setup Calendar Special Calendar

Recurring Invoices:-Invoices which are repeating each and every accounting period is called
recurring invoices.
Step1:-Define the Recurring Invoice Special Calendar

Navigation:-Setup>Calendar>Special Calendar
Enter the Calendar Name and Description

Enter the Periods
Enable the Type of Calendar
Define the Periods
Save and close.
Step2:-Define the Distribution Set

Navigation:-Setup>Invoice>Distribution Sets
Distribution Set:-It is used to default the accounting information in the invoice distribution window,
at the time invoice creation.
There are two types of Distribution sets
1. Full
2. Skelton
(1).Full Distribution Set:-Under this full distribution set account and percentage of the amount will
be entered, at the time of full distribution set.
Step1:- Define the Full Distribution Set
Select the Operating Unit Name

Enter the Name and Description
Enter the Percentage and account details.
Save and close
(2).Skelton Distribution set:-Under Skelton distribution set we will enter only accounting
information at the time of Distribution set creation but amount will be entered at the time invoice
creation.
Step2:- Define the Skelton Distribution Set
Enter the 0% Percentage
Step3:-Define the Recurring Invoice Template

Navigation:-Invoices>Entry>Recurring Invoices
Select the Operating Unit Name

Select the Supplier Name
Select the Calendar
Enter the No.of periods
Select the First Period
Enter the Invoice Number
Select the Distribution set
Click on the “Amounts”
Enter the Number of Invoices

Click on the “Create Recurring Invoices”
Click on the “OK”

Step4:-Query the Recurring Invoices at Invoice work bench window.
Navigation:-Invoices>Entry>Invoices
Click on the “F11”

Click on the “Ctr+F11”
PO match:-Matching Invoice with the Purchase Orders is called a PO Matching Invoices.
Step1:-Create Invoice and match with the Purchase Order

Enter the PO Number
Enter the invoice header details
Click on the “Match”
Click on the “Find”

Note:-If PO Numberentered above, it will come here automatically.
Invoice Match Option “Receipt”
Enable the “Match”
Click on the “Match”

Invoice has been created against Invoice.
Click on the “Lines”Verify the PO Details.
Step2:-Check the Billed Status in Purchase Order level.

Navigation:-Purchase Order>Purchase Order
Billed “10”
Withholding Tax:-Withholding Tax Invoice will be created automatically by System. To make
the tax amount to the Income tax Authority.
Step1:-Define the Withholding Tax Special Calendar

Navigation:-Setup>Calendar>Special Calendar
Select the Type of Calendar is “Withholding Tax”

Save and close.
Step2:-Define the Withholding Tax Authority Supplier.

Navigation:-Supplier >Entry
Click on the “Create Supplier”
Click on the “Organization”
Select the Type is “Tax Authority”
Click on the “Save”
Click on the “Address Book”

Select the Country Name
Enter the Address Line1
Enter the Address Name
Enable the Purchasing and Payment check boxes
Click on the “Continue”
Select the Operating Unit.

Click on the “Apply”
Enable the Payment Method is “Check”
Step3:-Define the Withholding Tax Code

Navigation:-Setup>Tax>Withholding>Code
Step3.1:-Define the Withholding Tax Group

Navigation:-Setup>Tax>Withholding>Group
Step4:-Enable the Withholding Tax options at Payable Options level.
Navigation:-Setup>Options>Payable Options
Enable the Use withholding Tax

Enable the Allow Manual withholding
Select the Tax Group
Enable the “At Invoice Validation Time”
Enable the “At Invoice Validation Time”
Save and close.
Step5:-Enable Withholding Tax Options at Supplier and Site level.

Navigation:-Supplier>Entry
Click on the “Tax Details”

Click on the “Allow withholding Tax”
Step6:-Create One Standard Invoice

Verify the withholding Tax group, By default it will retrieve from the supplier.
Validate the Invoice
After validate the Invoice, system will create the withholding Tax amount.
Step7:-Query the Withholding Tax Invoice.

Enter the Supplier Name
See the above withholding Tax Invoice, which system has created automatically.
Retainage Invoice:-Holding some of the payment amount from the supplier is called a
Retainage Invoice.
Step1:-Enter Retainage Account at Financial Options Level.
Navigation:-Setup>Options>Financial Options
Enter the Retinage Invoice account
Save and close.
Step2:-Enter the Retainage Percentage at Supplier Site level.

Navigation:-Supplier>Entry
Click on the “Invoice Managament”
Click on the “Terms”
Enter the Retainage Rate%.
Step3:-Create complex service purchase agreement

Log into the PO Module
Navigation:-Buyer Work Center>Orders
Select the “Complex Services(Actual) PO”
Click on the “Go”
Select the Supplier Name
Click on the “Lines”
Select the Type is “Fixed Price Serves”

Enter the Description
Enter the Category
Enter the Price
Enter the Need by date
Click on the “Update”
Enter the PO Charge account

Enter the Match Approval Level
Enter the Invoice Match Option
Click on the “Apply”
Click on the “Pay Items”
Click on the “Split”

Split the 100,000 to 4 terms. Like each term is 25,000.
Click on the “Distribution”
Verify the charge account

Click on the “Submit”
Step4:-Create Standard Invoice against Complex service purchase Agreement.
Step5:-Create Payment against Invoices

Navigation:-Payment >Entry>Payment
Step6:-Create a Retainage Release Invoices

Pay on Receipt:-Invoice will be created by system automatically, when we received the

goods. If we use pay on Receipt feature.
Step1:-Enable the Pay on Receipt option at supplier level

Click on the “Purchasing”
Click on the “Self Billing”
Select the Payon “Receipt”
Select the Invoice Summary Level “Receipt”

Step2:-Create a Purchase Order
Step3:-Receive the Goods
Navigation:-Receiving>Receipts
Step4:-Run the Pay on Receipt Program

Navigation:-View>Request>Submit New Request
Select the Transaction Source
Enter the Receipt Number
Click on the “OK”
And Submit the Concurrent program
Step5:-Verify the Pay on Receipt program has created Invoice at Invoice workbench
System has been created invoice automatically.

Debit Memo for RTS Transactions:-We can use this feature, when system has to
create Debit Memo for Return Material to supplier.
Step1:-Enable the “Create Debit Memo from RTS Transactions” at supplier level.
Navigation:-Supplier >Entry
Click on the “Invoice Management”
Click on the “Self Billing”
Enable the “Create Debit Memo from RTS Transactions”

Step2:-Create one Purchase Order
Step3:-Receive the Goods
Navigation:-Receiving>Receipt
Step4:-Return the Goods to Supplier

Navigation:-Receiving>Returns
PO Number=4
Receipt Number=4
Click on the “Find”
Enable the check box

Enter the quantity
Return to Supplier
Save and close.

Step5:-Query the Debit memo in AP Module

System has created Debit Memo automatically.
Invoice Batch:-Grouping the Multiple Invoices under Batch is nothing but Invoice Batch.
Step1:-Setup the Profile Option
Navigation:-Profile >System
Step2:-Create Invoice Batch

Navigation:-Invoices>Entry>Invoice Batch
Step3:-Query the Invoice Batch
Navigation:-Invoices>Entry>Invoice Batch

Recurring Invoices:-: Step1:-Define The Recurring Invoice Special Calendar Navigation:-Setup Calendar Special Calendar

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Recurring Invoices:-Invoices which are repeating each and every accounting period is called

Step1:-Define the Recurring Invoice Special Calendar

Enter the Calendar Name and Description

Step2:-Define the Distribution Set

Select the Operating Unit Name

Enter the 0% Percentage

Step3:-Define the Recurring Invoice Template

Select the Operating Unit Name

Enter the Number of Invoices

Click on the “OK”

Click on the “F11”

PO match:-Matching Invoice with the Purchase Orders is called a PO Matching Invoices.

Step1:-Create Invoice and match with the Purchase Order

Click on the “Find”

Click on the “Match”

Step2:-Check the Billed Status in Purchase Order level.

Step1:-Define the Withholding Tax Special Calendar

Select the Type of Calendar is “Withholding Tax”

Step2:-Define the Withholding Tax Authority Supplier.

Click on the “Address Book”

Select the Operating Unit.

Step3:-Define the Withholding Tax Code

Step3.1:-Define the Withholding Tax Group

Enable the Use withholding Tax

Step5:-Enable Withholding Tax Options at Supplier and Site level.

Click on the “Tax Details”

Step6:-Create One Standard Invoice

Click on the “F11”

Enter the Retinage Invoice account

Save and close.

Step2:-Enter the Retainage Percentage at Supplier Site level.

Click on the “Save”

Step3:-Create complex service purchase agreement

Select the Supplier Name

Click on the “Lines”

Select the Type is “Fixed Price Serves”

Click on the “Update”

Enter the PO Charge account

Click on the “Pay Items”

Click on the “Split”

Verify the charge account

Step5:-Create Payment against Invoices

Step6:-Create a Retainage Release Invoices

Pay on Receipt:-Invoice will be created by system automatically, when we received the

Step1:-Enable the Pay on Receipt option at supplier level

Click on the “Save”

Step4:-Run the Pay on Receipt Program

System has been created invoice automatically.

Click on the “Save”

Step4:-Return the Goods to Supplier

Enable the check box

Save and close.

Click on the “F11”

Step2:-Create Invoice Batch

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