EXAMINATION

MANUAL

BLDEA’s
A. S. Patil College of Commerce
(Autonomous),
New Campus, Solapur Road,
Vijaypur -586103, KARNATAKA
 Chapter I SHORT TITLES AND DEFINITION
1.1 These regulations be called “Regulations of Examinations
of A S PATIL COLLEGE OF COMMERCE
(AUTONOMOUS) VIJAYPUR – 2008”.
1.2 These regulations shall supersede all regulations in
operation hitherto for the purpose of Examination of A S
PATIL COLLEGE OF COMMERCE (AUTONOMOUS)
VIJAYPUR.
1.3 These regulations shall be subject to amendments from
time to time as per rules prescribed in the body of this
regulation.
1.4 In these regulations, unless the context otherwise
requires:
(a) ‘College’ means A S PATIL COLLEGE OF COMMERCE
(AUTONOMOUS) VIJAYPUR.
(b) Principal means the Principal of A S PATIL COLLEGE
OF COMMERCE (AUTONOMOUS) VIJAYPUR.

(c) Academic Council (AC) means the Academic

Council of A S PATIL COLLEGE OF COMMERCE
(AUTONOMOUS) VIJAYPUR.
(d) Academic year means the year commencing from
the 1st day of June of a calendar year and ending on
31st May of the succeeding calendar year.

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 (e) ‘Board of Studies’ means the Board of Studies of all
teaching departments of the College.

(f) ‘Board of Examiners’ means the Board of Examiners

of all teaching departments of the college and
External examiners of other universities and
institutions.
(g) Chief Controller of Examinations means Principal of
A S PATIL COLLEGE OF COMMERCE (AUTONOMOUS)
VIJAYPUR.

(h) Controller means the Controller of Examinations of

A S PATIL COLLEGE OF COMMERCE (AUTONOMOUS)
VIJAYPUR.

(i) Examination Committee (EC) means the

Examination Committee of A S PATIL COLLEGE OF
COMMERCE (AUTONOMOUS) VIJAYPUR.

(j) University means the Rani Channamma University.

(k) ‘Year’ means the Academic year (1st June to 31st
May).

(l) Finance Committee (FC) means the Finance

Committee of A S PATIL COLLEGE OF COMMERCE
(AUTONOMOUS) VIJAYPUR.

(m) Semester End Examination means the Examination

held at the end of the Semester.

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 Chapter II POWER AND FUNCTIONS OF
DIFFERENT COMMITTEES AND PERSONNELS
RELATING TO EXAMINATIONS
2.1 Finance Committee (FC): The Finance Committee shall
have the following powers in relation to the Examination
of this College. The FC shall:
(a) Approve the fees and other charges payable by
students as prescribed and recommended by the
FC.
(b) Approve the rates of remuneration, honorarium,
TA, CA, DA and incidental expenses related to
examination, tabulation as recommended by FC
for such persons as appointed for the purpose of
examination.
2.2 Academic Council (AC): The Academic Council (AC) shall
have the following power and functions in relation to the
examination.
(a) To exercise general supervision over the academic
work of the college and to give direction regarding
methods of instruction, evaluation and research
for improvement of academic standards.

(b) To prescribe curriculum / courses of studies for

courses leading to degrees and diplomas.

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 (c) To scrutinize and approve the proposals of Boards
of Studies with or without modification. If the AC
differs from the proposal it may reject or return the
matter to BoS for reconsideration, with necessary
reasons therefore. In case the BoS re-submits
without any change, the AC shall reserve the right
to accept or reject the proposals.
(d) To formulate rules and regulations for conduct of
examinations and evaluation, not inconsistent
with the provisions of the bye-law framed there
under.

2.3 Board of Studies (BoS): There shall be one BoS for each
teaching department or each course of studies under Self-
financing courses. The BoS shall comprise of:
(a) Head of the Department / Coordinator,
(b) Teachers of the Department/Course concerned.

(c) Two experts on the subject from outside the

College can be nominated by the AC.

Term – Normally the term of the BoS is three years. In

case of members under (b) above, they shall continue to
be the members of BoS for three years or till such date as
they shall continue to be the members of the staff of the
college whichever is earlier.

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Functions – The Board of Studies of teaching department
or self-financing courses of the College shall:
(a) Prepare the curriculum for various courses
keeping view the objectives of the College local
and national requirement for consideration and
approval of the AC.
(b) Suggest a panel of names to the AC for
appointment of question – setters and examiners.
(c) Co-ordinate research, teaching, extension and any
other academic activity in the
department/College.
(d) Suggest methodologies for innovative teaching
and evaluation techniques.
(e) Monitor teaching, learning in the College through
assessment of learner (s) performance and suggest
improvement / modification on the basis of such
assessment taking care to see that the curriculum
is not changed too often.
(f) Change, modify / improve the curriculum in a
subject necessary after assessment of learner’s
performance, teachers’ opinion and new
developments in the subject but not before three
batches of students pass out.

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 Meeting of the Board of Studies –Principal shall draw
the schedule for the meeting of the BS of different
departments and convene the meetings of the same. Each
BS shall ordinarily meet at least once a year.

2.4 Board of Examiners (BoE): There shall be a BoE for each

teaching department and self-financing courses.
The BoE shall constitute of:
(a) Chairman – Head of the department /
Coordinator of the subject.

(b) Members – Maximum five from the teaching

department or from the teachers engaged in the
teaching of self-financing courses.
(c) Two members to be nominated by the Principal
outside of the college.

Functions –

(a) The Board of Examiners shall frame the

curriculum required for all the programmes.
(b) On complaint the BoE chairman can review the
questions during the exam and suggest measures
of relief to the Controller of Examinations.
(c) The BoE can also ask for the verification of the
answer scripts in extreme cases and review the

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 evaluation by the examiners. But this review shall
be possible only on the approval of Chief
Controller of Examinations.

2.5 Examination Committee (EC):

Composition: The Examination Committee
(EC) shall comprise of:
(a) The Principal, (Chief Controller of Examination)
as ex-officio Chairman.
(b) The Controller of Examinations shall be the ex-
officio member-secretary.
(c) The Asst. Controller of Examinations.

Term – The term for the members of the EC shall be three

years except for the Chairman.
Powers and Functions –

(a) To recommend to the Principal / EC with or

without modification, the names of suitable
persons for appointment of Examiners/ Question
Setters prepared by the BOS by the Controller of
Examinations.
(b) To consider the reports of Board of Examiners
(BoE) as the work of the examiners.

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 (c) To consider all cases of unfair practices in
examination and make suitable recommendation
to EC for action as per the mal-practice
regulations (Annexure-1).
(d) To examine and recommend the Examination fee
structure to the EC after getting the concurrence
of FC, which is usually par with RCU, Belagavi.
(e) To examine and recommend the new and
modified rate of remuneration for examination
related work to the FC for consideration and post
facto approval by the EC.

Meeting –
(a) Ordinarily the EC shall meet at least once a year.
(b) All the members shall be present in the meeting of
the EC.
(c) In case of emergency an extraordinary meeting of
the EC can be convened by the secretary in
consultation with the chairman as and when
necessary.

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2.6 Examination staff:
(a) The Controller of Examinations shall be appointed
from among the teaching staff by the Principal and
shall act as such during his/her pleasure. Once
appointed the Controller of Examinations shall be
allowed to work independently in confidential matters
such as choosing question paper setters from among
the names approved / or otherwise in the manner
mentioned in clause, choosing firms for printing
questions, certificates, mark sheets and preparation of
code lists etc. However the expenditure for
confidential works by the Controller must have the
approval of the Principal.
(b) Asst. Controller of Examinations shall assists the
Controller of Examinations.

Power and functions of the Controller of Examinations:

The Controller of Examinations shall supervise and look
after the day-to-day activities of the Autonomous
Examination Section. He shall:
(a) Supervise the enrolment of the students of A. S. Patil
College of Commerce Autonomous College.

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 (b) Take necessary steps to prepare question
manuscripts, to print the questions and make the
question available at the time of Semester
examination.
(c) Supervise the coding, valuation, tabulation and
publication of result. For the purpose the Controller
of Examination shall engage confidential firm with
the knowledge of the Principal.
(d) Issue mark sheets and provisional certificate to the
students. The Controller of Examinations shall
maintain utmost secrecy about the firm preparing
confidential materials like Hall Tickets, Mark Sheets
and Provisional Certificates.

(e) Keep the accounts and record of the Examination

Section. .
(f) Maintain confidentiality of the bills relating to :
1. Question Paper setting
2. Question Paper Printing
3. Preparation of Code Sheets.
4. Hall Tickets
5. Mark-Sheets
6. Passing Certificates

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 Chapter III CONDUCT OF EXAMINATIONS

3.1 Examinations shall be held under Semester pattern both in

theory and practical papers. The following officials shall
be engaged in the conduct of various Semester
Examinations.
Chief
Principal Ex-Officio
Superintendent
Internal Senior From among the teaching
Supervisor staff.
Office
From non-teaching staff.
Superintendent
One invigilator for every
Invigilators 24 or part there-of
candidates.
One external experienced
External Observer
senior member
Office Assistant One for every 300 students.
Water Boy, Bell Boy,
Shall be appointed by the
Register No. Writer
Office Superintendent
& Watchman.

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3.2 Before the commencement of Semester End Examinations
the Controller of Examination shall hand over the
question papers in sealed packet, answer books and other
formats to the Chief-Superintendent or to the Office-
Superintendent duly authorised by the Superintendent to
receive the aforesaid materials on his/her behalf.
3.3 The external observer shall express his views in writing
about the conduct of examinations at the end of the
examination sitting assigned to them in the examination
observers register.
3.4 Candidates shall have to enter examination Hall only with
his/her own valid Identity Card, own Hall ticket, Writing
materials, (eraser, pen, pencil). They are not allowed to
carry with them Cell Phone, Pager or any other electrical
gadget. Candidates are allowed to carry with them simple
Calculator. Scientific and highly sophisticated Calculators
are ordinarily not allowed to the Examination Hall.
3.5 Indiscipline in any form in the Examination Hall by the
candidates will not be allowed and shall be viewed
seriously. Talking, consulting with each other, copying
from incriminating materials are strictly prohibited. Such
cases of violation of examination rule shall be reported by
the Invigilators.

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3.6 The Chief-Superintendent shall have the authority to expel
any candidate for one subject or for all the subjects of
examination, if he/she feels that his/her presence in the
examination hall shall spoil the normal atmosphere of the
examination hall and shall be a threat to the smooth conduct
of examination. The results of the candidates booked under
infringement of Examination rules shall be referred to an
Examination Committee. The EC shall consider the case as
per rule and necessary action is taken for consideration and
award of punishment.
3.7 The practical examinations of the respective UG and PG
programmes are conducted by the Co-ordinators/Director
of concerned programmes with Internal and External
examiners together as per the guidelines of the AC.

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 Chapter IV MODE OF QUESTION PAPERS
AND LANGUAGE FOR QUESTION PAPER
SETTING

4.1 All theory examinations shall be conducted by means of

written papers (printed, written or typed) to be set in
English.

4.2 Provided that papers in Modern Indian Language shall be

set and answered in the respective languages and papers in
classical languages shall be set in respective classical
languages and shall be answered in the classical or modern
Indian languages or in both as offered by the candidate.

4.3 Provided further that candidates may be permitted to

answer all papers other than English (in Kannada language
only for B.Com Course).

4.4 In preparation of Questions the Controller of Examinations

shall maintain absolute confidentiality, the names of the
question setters shall not be disclosed at any cost.

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4.5 An exhaustive list of Panel of Examiners in shall be
provided to the Controller by the subject Board of Studies.

4.6 The question manuscripts are set by one internal and one
external examiners. The PG manuscripts are scrutinised by
the Chairman of BoE. These manuscripts shall be sent for
printing and packing. The printed question papers are kept
in a sealed packets in the strong room.

4.7 Distribution of marks to the questions shall be as per the

provision made in the syllabus.

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 Chapter V VALUATION PROCEDURE
5.1 After the end of the examination the answer scripts shall
be coded with the official assistants for each Semester
along with a Coding Peon.
5.2 Code shall be given to individual register numbers and
code list shall be prepared providing software assistance to
other examination related confidential work.
5.3 Valuation shall be done by the examiners appointed
by the Controller of Examinations on the basis of the
names in the panel of examiners suggested by the Board of
Studies. The Controller can for valid reasons choose
substitute examiners from outside the list of the names in
the panel by the Board of Studies if necessary.
5.4 Single Valuation system of the answer scripts shall be done
in 50:50 basis for UG courses. 50% of the papers by
External Examiners and 50% of the papers by Internal
Examiners. However the Examination Committee shall in
a resolution can change the ratio.
5.5 Double Valuation system of the answer scripts shall be
done for PG courses.
Each answer script shall be assessed by two examiners (one
by Internal and another by external examiners). The marks
considered for the script shall be the average of both
evaluations. If the difference in the internal and external

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 evaluations exceeds, 20% of the maximum marks, such a
script shall be assessed by third examiner. The final marks
will be considered based on the average marks of the third
examiner and the higher marks of the previous two
examiners.
5.6 Valuation shall be done centrally in a valuation zone in the
college premises.
5.7 In valuation zone the examiners shall be entitled to draw
CA/DA and TA as approved in FC.
5.8 After the evaluation of answer Scripts, there shall be re-
totalling of marks for every scripts in every subject. The
marks obtained by the candidates are fed to computer
software system by two users’ viz.,user1 and user 2
separately to avoid type-o-error(s) and are accounted
accordingly for entry.
5.9 The Project / Practical examinations shall be evaluated
both the Internal and External examiners.
5.10 The final IA marks are received from the concerned
departments, duly signed by the subject faculty, Head of
Department and Principal/Director before the conduct of
semester end examinations.

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 Chapter VI PUBLICATION OF RESULTS
6.1 The result of the examination and the grades/class to be
awarded only on the award marks statement, which shall
be determined on the basis of results of all Semesters
combined together.
6.2 The result shall be published within 30 days of the
completion of the Semester Examination (theory or
practical, whichever is later) and the Controller of
Examinations shall publish list of successful candidates.
6.3 Every student who has appeared in the Semester
Examination after paying the requisite examination dues
shall be issued a mark sheet by the Controller of
Examinations. In the mark sheet the marks secured at
Semester End Examination is mentioned and shall be
checked and signed by the authorised personnel and
signature seal of CoE and Principal. These mark sheet are
then attached with security 3D “Original” hologram and
laminated.
6.4 Provision of revaluation and photocopy of answer scripts
for UG programme and challenge evaluation for PG
programme.
(a) Revaluation procedure For UG Programme:
In case of revaluation, the greater marks of first
valuation and revaluation is considered for results.

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 If the difference between the first and revaluation is
more than 20% of maximum marks then, the script
is eligible for third valuation. After third valuation,
the marks for result purpose shall be the average of
two greater marks of all the valuations.
(b) Challenge Evaluation Procedure for PG
Programme:
In case the candidate challenges the marks obtained
for any paper, then the answer script shall be
assessed by the University faculty/Experts from
outside the college. The marks secured shall be
considered as final, forfeiting the earlier marks.

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 Chapter VII Award of class and grades
7.1 Class will be awarded on the following basis for UG
course:
Sl. No. % Scored Class awarded
1. 70-100 First Class with Distinction

2. 60-69.99 First Class

3. 50-59.99 Second Class

4. 40-49.99 Pass Class

5. < 40 Fail

7.2 Grades will be awarded on the following basis for PG

course:

Sl. No. CGPA Scored Grade Awarded

1. 7.5-10 A

2. 6-7.49 B

3. 5-5.99 C

4. 4-4.99 D

5. <4 F

7.3 The candidates shall be benefitted with appropriate grace

marks as mentioned in the Annexure-2

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Chapter VIII REMUNERATION
8.1 Remuneration for different assignments in the
Examination shall be decided as per the decision of the
Finance Committee as ratified by the EC and amended
from time to time.

Chapter IX FEES
9.1 Fee structure shall be regulated as per the decision of the
Finance Committee on the suggestion of the Examination
Committee.

Chapter X INTERPRETATION AND AMENDMENT

10.1 The decision of the Principal is final in interpretation
of any regulation. The Principal, shall have the power
to alter and add new provision to this regulation if
necessary for inclusion in the Examination Regulation.

*****

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 Annexure -1
Chapter XI DISCIPLINARY ACTIONS FOR MALPRACTICES
If the candidate:
Nature of Malpractice(s) Punishment

(a) Possesses or keeps accessible in Expulsion from the examination hall

examination hall, any paper, note and cancellation of the performance
book, programmable calculators, in that subject only
Cell phones, palm computers or any
other form of material concerned
with or related to the subject of the
examination (theory or practical) in
which he is appearing but has not
made use of. (material shall include
any marks on the body of the
candidate which can be used as an
aid in the subject of the examination)

(b) Gives assistance or guidance or Expulsion of all the candidates

receives it from any other candidate involved from the examination hall
orally or by any other body language and cancellation of the performance
methods or communicates through in that subject only. In case of an
cell phones with any candidate or outsider, he will be handed over to
persons in or outside the the police and a case will be
examination hall in respect of any registered against him.
matter.

(c) Has copied in the examination hall Expulsion from the examination hall
from any paper, book, and cancellation of the performance
programmable calculators, palm in that subject and all other subjects
computers or any other form of the candidate has already appeared
material relevant to the subject of the including practical examinations and
examination (theory or practical) in project work and shall not be
which the candidate is permitted to appear for the remaining
appearing. examinations of the subjects of that
Semester/year. The Hall Ticket of the
candidate will be seized and
cancelled

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(d) Impersonates any other candidate in The candidate/Person who has
connection with the examination. impersonated shall be expelled from
examination hall. The candidate will
also be debarred and forfeits the
course. The performance of the
original candidate, who has been
impersonated, shall be cancelled in all
the subjects of the examination
(including practicals and project
work) already appeared and shall not
be allowed to appear for
examinations of the remaining
subjects of that semester/year. The
candidate is also debarred for two
consecutive semesters from class
work and all semester end
examinations. The continuation of the
course of such candidate is subject to
the academic regulations in
connection with forfeiture of seat.

(e) Smuggles in the Answer book or Expulsion from the examination hall
additional sheet or takes out or and cancellation of performance in
arranges to send out the question that subject and all the other subjects
paper during the examination or the candidate has already appeared
answer book or additional sheet, including practical examinations and
during or after the examination. project work and shall not be
permitted for the remaining
examinations of the subjects of that
semester/year. The candidate is also
debarred for two consecutive
semesters from class work and all
semester end examinations. The
continuation of the course by the
candidate is subject to the academic
regulations in connection with
forfeiture of seat.
(f) Uses objectionable, abusive or Cancellation of the performance in
offensive language in the answer that subject.
paper or in letters to the examiners
or writes to the examiner requesting
him to award pass marks.

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(g) Refuses to obey the orders of the Expelled from examination halls and
Principal / Controller of cancellation of their performance in
Examinations any officer on duty or that subject and all other subjects the
misbehaves or creates disturbance of candidate(s) has (have) already
any kind in and around the appeared and shall not be permitted to
examination hall or organizes a walk appear for the remaining
out or instigates others to walk out, examinations of the subjects of that
or threatens the officer-in charge or semester/year. The candidate will also
any person on duty in or outside the forfeit his/her course.
examination hall of any injury to his
person or to any of his relations
whether by words, either spoken or
written or by signs or by visible
representation, assaults the officer-
in-charge, or any person on duty in
or outside the examination hall or
any of his relations, or indulges in
any other act of misconduct or
mischief which results in damage to
or destruction of property in the
examination hall or any part of the
College campus or engages in any
other act which in the opinion of the
officer on duty amounts to use of
unfair means or misconduct or has
the tendency to disrupt the orderly
conduct of the examination.
(h) Leaves the examination hall taking Expulsion from the examination hall
away answer script or intentionally and cancellation of performance in
tears of the script or any part thereof that subject and all the other subjects
inside or outside the examination the candidate has already appeared
hall. including practical examinations and
project work and shall not be
permitted for the remaining
examinations of the subjects of that
semester/year. The candidate will also
be debarred for two consecutive
semesters from class work and all
semester end examinations. The
continuation of the course by the
candidate is subject to the academic
regulations in connection with
forfeiture of seat.

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(i) Possess any lethal weapon or firearm Expulsion from the examination hall
in the examination hall. and cancellation of the performance in
that subject and all other subjects the
candidate has already appeared
including practical examinations and
project work and shall not be
permitted for the remaining
examinations of the subjects of that
semester/year. The candidate will also
forfeit his/her course.
(j) If the student of the college, who is Student of the college: Expulsion from
not a candidate for the particular the examination hall and cancellation
examination or any person not of the performance in that subject and
connected with the college indulges all other subjects the candidate has
in any malpractice or improper already appeared including practical
conduct mentioned in clause (g) examinations and project work and
to (i). shall not be permitted for the
remaining examinations of the
subjects of that semester/year. The
candidate will also forfeit the course.
Person(s) who do not belong to the
College will be handed over to police
and a police case will be registered
against them.
(k) Comes in a drunken/intoxicated Expulsion from the examination hall
condition to the examination hall. and cancellation of the performance
in that subject and all other subjects
the candidate has already appeared
including practical examinations and
project work and shall not be
permitted for the remaining
examinations of the subjects of that
semester/year.
(l) Copying detected on the basis of Cancellation of the performance in
internal evidence, such as, during that subject and all other subjects the
valuation or during special scrutiny. candidate has appeared including
practical examinations and project
work of that semester/year
examinations.
(m) If any malpractice is detected which In such cases the Principal will
is not covered in the above clauses impose suitable punishment.

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