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Epicor ERP 10 Colombia Country Specific Functionality Guide

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Epicor ERP 10

Colombia Country Specific


Functionality Guide
10.2.400.11
Disclaimer
This document is for informational purposes only and is subject to change without notice. This document and its
contents, including the viewpoints, dates and functional content expressed herein are believed to be accurate as of its
date of publication. However, Epicor Software Corporation makes no guarantee, representations or warranties with
regard to the enclosed information and specifically disclaims any applicable implied warranties, such as fitness for a
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agreement(s).

10.2.400.11
Revision: September 10, 2019 7:40 a.m.
Total pages: 73
sys.ditaval
Colombia Country Specific Functionality Guide Contents

Contents
Colombia CSF Guide...............................................................................................................6
Setup...............................................................................................................................................................6
Set Up CSF Default Settings on Country License Change...........................................................................6
Solution Workbench.................................................................................................................................7
Download Solution File......................................................................................................................8
Install Solution File.............................................................................................................................8
Run Extension Schema Synchronize...................................................................................................9
Company Configuration...........................................................................................................................9
Colombia Fields...............................................................................................................................10
Create One-Time ID for the Company..............................................................................................10
Define DIAN Classification Details for the Company.........................................................................11
PAC Configuration Maintenance............................................................................................................11
Detail Fields.....................................................................................................................................11
List Fields.........................................................................................................................................12
Chart of Account Structure Maintenance................................................................................................12
Import Posting Rules...............................................................................................................................12
One-Time ID...........................................................................................................................................14
Enter One-Time Information............................................................................................................14
Create Segment Value for Existing One-Time ID...............................................................................15
Customer Maintenance..........................................................................................................................16
Customer > Colombia Fields............................................................................................................16
Create One-Time ID from Customer Maintenance............................................................................16
Link One-Time ID to Customer.........................................................................................................17
Define DIAN Classification Details for a Customer............................................................................18
Supplier Maintenance.............................................................................................................................18
Link One-Time ID to Supplier...........................................................................................................18
Create One-Time ID from Supplier Maintenance..............................................................................19
Part Maintenance...................................................................................................................................20
Part Maintenance............................................................................................................................20
Part Class Maintenance...........................................................................................................................20
Part Class Maintenance...................................................................................................................20
Bank Account Maintenance....................................................................................................................20
Link One-Time ID to Bank Account..................................................................................................20
Asset Addition Entry...............................................................................................................................21
Link One-Time Code to Asset Addition............................................................................................21
Account Segment Values........................................................................................................................22
Synchronize One Time Record with Tercero Segment.......................................................................22
Define Nature Accounts as Print Balance Inventory Details...............................................................23
Terms Maintenance................................................................................................................................23
Purchasing Terms Maintenance...............................................................................................................23
Magnetic Media Setup CO......................................................................................................................23

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Contents Colombia Country Specific Functionality Guide

Detail..............................................................................................................................................24
Detail Fields..............................................................................................................................24
List Fields..................................................................................................................................24
Format Header................................................................................................................................25
Detail Fields..............................................................................................................................25
List Fields..................................................................................................................................26
Format Line.....................................................................................................................................27
Detail Fields..............................................................................................................................27
List Fields..................................................................................................................................28
Set Up a Magnetic Media Report Definition.....................................................................................29
Electronic Compliance Maintenance.......................................................................................................30
Define Magnetic Media Report Output Location..............................................................................30
Tax Type Maintenance............................................................................................................................31
Colombia Fields...............................................................................................................................31
Tax Liability Maintenance........................................................................................................................31
Colombia Fields...............................................................................................................................32
Payment Method Maintenance...............................................................................................................32
Colombia Fields...............................................................................................................................32
Define DIAN Classification Details for a Payment Method.................................................................32
General Operations........................................................................................................................................33
Enter One-Time Transaction in Journal Entry...........................................................................................33
Journal Detail Tracker.............................................................................................................................35
Revelations Entry CO..............................................................................................................................35
Create a Revelation Comment.........................................................................................................36
AR Invoice Entry......................................................................................................................................36
Header > Colombia Fields................................................................................................................37
Calculate NPV for an AR Invoice......................................................................................................38
Enter an AR Invoice with DIAN Classification Details.........................................................................38
AR Invoice Tracker..................................................................................................................................39
Header > Colombia Fields................................................................................................................39
Posted Invoice Update............................................................................................................................40
Header > Colombia Fields................................................................................................................40
AP Invoice Entry......................................................................................................................................40
Calculate NPV for an AP Invoice.......................................................................................................40
Part Tracker Maintenance.......................................................................................................................41
Part Tracker.....................................................................................................................................41
Customer Tracker...................................................................................................................................41
Customer > Colombia Fields............................................................................................................42
Colombia Localization Reports.......................................................................................................................42
AP Invoice Balance Report.......................................................................................................................43
AR Invoice Balance Report......................................................................................................................43
Asset Overview Report............................................................................................................................44
Cash Receipts Report..............................................................................................................................44
Selection Fields................................................................................................................................44
Cash Receipt Fields..........................................................................................................................45

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Legal Numbers Fields.......................................................................................................................49


Customers Fields.............................................................................................................................49
Run the Cash Receipts Report..........................................................................................................50
Certificates Report..................................................................................................................................52
Format 300 VAT Report CO....................................................................................................................53
Report Options Fields.......................................................................................................................53
Run Format 300 VAT Report CO......................................................................................................55
General Ledger Report............................................................................................................................56
GL Auxiliary Report CO...........................................................................................................................56
GL Balance Inventory Report...................................................................................................................57
IFRS Inventory Report CO........................................................................................................................57
Run the IFRS Inventory Report CO....................................................................................................58
Invoicing Report CO................................................................................................................................58
Run the Invoicing Report CO...........................................................................................................59
Journal Listing and Summary Reports......................................................................................................60
Journal Receipts Report...........................................................................................................................60
Kardex Report.........................................................................................................................................61
Lower of Cost or Net Realizable Value Report.........................................................................................61
Selection Fields................................................................................................................................61
Filter Fields......................................................................................................................................62
Warehouse Fields.....................................................................................................................62
Part Class Fields........................................................................................................................63
Part Fields.................................................................................................................................63
Run the LCNRV Report....................................................................................................................66
Magnetic Media Report CO....................................................................................................................67
Detail Fields.....................................................................................................................................67
Generate a Magnetic Media Report.................................................................................................68
Net Present Value Report CO..................................................................................................................69
Run the Net Present Value Report CO..............................................................................................69
One Time Tax Report CO........................................................................................................................70
Revelations Report CO............................................................................................................................70
Run the Revelations Report CO........................................................................................................70
Trial Balance Report................................................................................................................................71
Withholding Tax Certificate....................................................................................................................71

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Colombia CSF Guide Colombia Country Specific Functionality Guide

Colombia CSF Guide

Use the Colombia Country Specific Functionality (CSF) Guide to set up the CSF required to successfully
operate the Epicor ERP 10 application in Colombia. This includes linking one-time codes to supplier, customer,
and bank account entries, legal number document type linking, using the One-Time ID CO program, and reporting
one-time information.
In Colombia, there is a fiscal requirement to report all transactions by a company, regardless of transaction size.
Information for all suppliers and customers is entered in the One-Time ID CO program to be used with reports
and magnetic media reports sent to the Colombian government.
The Colombia CSF automatically performs necessary calculations to support the Colombia localization. However,
you will need to complete the steps in the Setup topics to finalize the localization process. The General Operation
topics specify instructions to use once setup is complete.
The procedures that follow only reflect changes specific to Colombia. Refer to the Epicor ERP Application Help
for additional information.
This Guide is also available in a separate .pdf file format. You can both display this file or print out a hard copy.
When you click on the Colombia CSF Functionality Guide.pdf link, the pdf file opens in a separate tab.

Setup

Use the Setup instructions to complete setup tasks required to create the localization required by Colombia.
Note Refer to the Setup topics to configure the Colombia CSF features before completing the procedures
in the General Operations topics.

Once you have completed the Setup procedures, you are now able to complete the following tasks:
• Install a solution file with user defined code types and user codes
• Enter one-time information
• Enter one-time transactions in Journal Entry
• Import posting rules
• Set up one-time company/customer/supplier/bank maintenance
• Create Magnetic Media report definitions using Magnetic Media Setup.
The procedures that follow only reflect changes specific to Colombia. Refer to Application Help for non-country
specific information.

Set Up CSF Default Settings on Country License Change


The appropriate country code (CSF license) must be selected in Company Properties in Epicor Administration
Console. For more information, review the following topics in Epicor 10 Installation Guide and Epicor 10
Migration Guide.
• Installation and Configuration > 4. Configure Epicor Server and Application Server > Import License File and
Enable Modules
• Installation and Configuration > 4. Configure Epicor Server and Application Server > Add Company
• Supplemental Installations > Configure Country Specific Functionality (CSF)

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1. Run Epicor ERP.

2. Navigate to Company Configuration.


Menu Path: System Setup > Company/Site Maintenance > Company Configuration

3. Navigate to the Modules > All Modules > Localization > Detail sheet and verify that the Localization
field displays Colombia.
Other parameters in Company Configuration are automatically updated with default values for the selected
country. To set up other options, review the Activate Options for a Country topic in Application Help.

4. Exit Company Configuration.

5. In the confirmation message that asks you to save the changes, click Yes.
The default values for country-specific parameters are saved.

Solution Workbench

Use Solution Workbench to install the Colombia CSF solution file and to import code types and user defined
codes used in the One-Time ID CO program and Magnetic Media report elements used for designing report
definitions in the Magnetic Media Setup CO program.
As the result of the installation process, the following code types are imported into Epicor ERP:

Code Type ID Description Long Description


COCMReas Credit Memo Reason Code Credit Memo Reason Code
CODMReas Debit Memo Reason Code Debit Memo Reason Code
COL_CIIU CIIU Code CIIU Code
COL_CNTRY Country Code Country Code
COL_DEPT Department Department
COL_IDTYPE Identification Type Identification Type
COL_MUNI Town Code Town Code
COFsclResp Fiscal Responsibility Fiscal Responsibility
COOperType Type of Operation Type of Operation
COPaymForm Form of Payment Form of Payment
COPaymMeth Method of Payment Method of Payment
COTaxCode Sales Tax Code Sales Tax Code
MMColumn Magnetic Media Report Column Magnetic Media Report Column
MMConcept Magnetic Media Report Concept Magnetic Media Report Concept
MMFormat Magnetic Media Report Format Magnetic Media Report Format
MMSchema Magnetic Media Report Schema Magnetic Media Report Schema

Note You need to install the solution file on every company where you want to use Colombia CSF.

Menu Path: System Management > Solution Management > Solution Workbench

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Colombia CSF Guide Colombia Country Specific Functionality Guide

Important This program is not available in Epicor Web Access.

Download Solution File

Use these steps to download the solution file for Colombia CSF.
Note Before you begin, verify you have a valid User ID and Password for Epicor customer portal (Epicweb).
To create an account go to: http://support.epicor.com.

1. Log on to Epicweb.

2. Navigate to Products > Epicor ERP version 10 > Downloads > Epicor ERP > Version 10.2.400.

3. Expand the Country Specific Functionality node and select Colombia.

4. Locate and download the Epicor_10.2.400.0_CSF_Colombia_xx.zip file related to this installation (where
xx is a CSF Externalization Package build number).

5. Extract the solution file on your local machine.


• Epicor_10.2.400.0_CSF_Colombia_xx.cab

Install Solution File

Use these steps to install the Colombia CSF solution file. You need to perform this task on every company where
you want to use Colombia CSF.
Note You must have the Can Install Solutions and the SSRS Report Designer privilege enabled in User
Account Security Maintenance.

1. Navigate to System Management > Solution Management > Solution Workbench.

2. From the Actions menu, select Install Solution.


The Install Solution window displays.

3. Click Solution File, browse to the Epicor_10.2.400.0_CSF_Colombia_xx.cab file (where xx is a CSF


Externalization Package build number) and select it.

4. In the Deployment Folder field, specify the location of your web services for the environment. For example,
enter C:\inetpub\wwwroot\ERP102400.
Note Verify you have write permissions for this folder.

5. Select the Only Target Current Company check box in the Settings pane.

6. Select the Automatically overwrite duplicate files radio button in the Conflict Resolution pane.

7. Select the Automatically overwrite duplicate data radio button in the Data Conflicts pane.

8. The Delete Previous Install check box is selected.

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Important This check box must be selected only for the first company that you set up. For all
subsequent companies, clear this check box.

9. In the warning message that displays, click OK.

10. Click the Install button.


The installation progress displays in the Installation Output pane.

11. When the installation process is complete, close the Install Solution dialog.

12. Exit Epicor ERP 10.

Run Extension Schema Synchronize

Use these steps to synchronize extension schema.

1. Open Epicor Administration Console.

2. On the tree view, highlight the Database Server Management node.

3. Expand the database server and select the database.

4. From the Actions menu or Actions pane, select Run Extension Schema Synchronize.
The Extension Schema Synchronize window displays. Review the connection information to the database
and make any corrections, if needed.

5. Click Generate.

6. When the successful extension schema generation message displays, click OK.

7. Exit Epicor Administration Console.

Company Configuration

Use Company Configuration to define Colombia-specific company settings.


Navigate to the Modules > All Modules > Localization > Colombia sheet to specify the following parameters:
• Annex to the amount written
• IFRS interest rate
• Authorized Certification Provider
• Fiscal Responsibility
• One-time ID
Menu Path: System Setup > Company/Site Maintenance > Company Configuration

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Colombia Fields
Company Configuration

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Annex to the amount written


Specifies the annex to the amount written.

Authorized Certification Provider


Displays the name of the authorized certification provider.

Create New
Click this button to create a new one-time ID for the company.

Fiscal Responsibility (Line 1)


Specifies the first value of the fiscal responsibility required for the AR invoice XML file.

Fiscal Responsibility (Line 2)


Specifies the second value of the fiscal responsibility required for the AR invoice XML file.
Note This field is optional. However, if you define it, the value in it must be unique from the values in the
Fiscal Responsibility (Line 1) and Fiscal Responsibility (Line 3) fields.

Fiscal Responsibility (Line 3)


Specifies the third value of the fiscal responsibility required for the AR invoice XML file.
Note This field is optional. However, if you define it, the value in it must be unique from the values in the
Fiscal Responsibility (Line 1) and Fiscal Responsibility (Line 2) fields.

IFRS Interest Rate


Displays the rate that is used to calculate the invoice's NPV value. This field can accept only positive values with
two decimals.

One-Time ID
Specifies the company's one-time ID.

Create One-Time ID for the Company

1. Navigate to Company Configuration.


Menu Path: System Setup > Company/Site Maintenance > Company Configuration

2. On the Modules > All Modules > Localization > Colombia sheet, click Create New.
The One-Time Maintenance window displays.

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The Company and Address fields are filled in automatically based on the company settings. The NIT
document type and the Company nature are selected by default.

3. Define other fields, if required, click Save, and close the window.
For more details on one-time ID, refer to the One-Time ID topics of this guide.

4. Click One-Time ID and select the created one-time ID to link it to the company.

5. Click Save.

6. Exit Company Configuration.

Define DIAN Classification Details for the Company

To specify the DIAN classification details that are required for AR invoice XML files, complete the following steps:

1. Navigate to Company Configuration.


Menu Path: System Setup > Company/Site Maintenance > Company Configuration

2. On the Modules > All Modules > Localization > Colombia sheet, from the Fiscal Responsibility
drop-down lists, select required values.
Note All values must be unique.

3. Verify that the One-Time ID field is filled in with the required value.

4. Click Save.

5. Exit Company Configuration.

PAC Configuration Maintenance

Use the PAC Configuration CO program to enter configuration settings for a web-service that you will use as
an authorized certification provider, or PAC (Proveedor Autorizado de Certificación), to which you will send XML
files of your electronic invoices.
Menu Path: System Setup > Company/Site Maintenance > PAC Configuration CO

Detail Fields
PAC Configuration Maintenance

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

PAC Code...
Click this button to search for existing records of authorized certification providers.

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Target URL
Displays the URL path of the web-service to which your electronic invoices will be sent.

User Login
Displays the provider's user login.

User Password
Displays the provider's masked user password.

List Fields
PAC Configuration Maintenance

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Configuration Entity ID
Displays the name of the authorized certification provider.

Target URL
Displays the URL path of the web-service to which your electronic invoices will be sent.

Chart of Account Structure Maintenance

Use the Chart of Account Structure Maintenance program to define the segment structure and characteristics
for each Chart of Accounts (COA) you use within the current company.
If you are dealing with one-time customer/supplier/bank, you need to create a dynamic COA segment named
Tercero. Refer to the Chart of Account Structure Maintenance section in Application Help for additional
information.

Import Posting Rules


Colombia CSF has the following posting rules:
• AP Adjustment
• AP Apply Debit Memo
• AP Invoice
• AP Logged Invoice
• AP Payment
• AP PI Payment
• AP PI Status Change
• AP PI Voiding
• AP PI Write-off
• AP Void Logged Invoice
• AP Void Payment

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• Apply Credit Memo


• AR Invoice
• AR Invoice Adjustment
• AR Payment
• AR PI Payment
• AR PI Status Change
• AR PI Voiding
• AR PI Write-off
• AR Tax Confirmation
• Bank Adjustment
• Bank Funds Transfer
• Cancel AR Invoice
• COSAndWIP
• Revaluation
To pull GL transaction type revisions into your Epicor ERP, complete the following steps:

1. Navigate to Financial Management > General Ledger > Setup > GL Transaction Type.

2. From the Actions menu, select Import GL Transaction Type.


The Import From XML window displays.

3. In the Import From XML window, click the Input File Name button. The Import File window displays.

4. Navigate to the ...ERP\Posting Rules\Colombia folder and select all xmls.

5. Select the Import All check box to select the transaction type to be imported.

6. Select the Replace All check box to indicate whether the revision in an existing transaction type will be
replaced or extended by the imported revision.
If this check box is selected, Epicor ERP deletes the existing revision and replaces it with the imported revision.
If the check box is clear, Epicor ERP leaves the existing revision intact and adds the imported revision as a
separate record.

7. Select the Change All Revision Statuses to Active check box to automatically activate the imported
revision.
Tip If this check box is not selected during the import process, you can activate the revision later on
the Revision > Revision Detail sheet.

8. Type a new revision name in the Rename All selected Revision To field.

9. Select the Force manual selection of Books check box.

10. In the Book and Segments mapping form, make sure that Target Book is Colombia book, and the Target
Segment Name is TERCERO. Click OK.

11. In the Import From XML window, click OK.

12. Navigate to Financial Management > General Ledger > Setup > GL Transaction Type.

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13. Navigate to the Revisions > Revision Detail sheet.

14. Select the Manually review all transactions check box.


If this check box is selected, Epicor ERP allows reviewing transactions in Financial Management - General
Ledger - General Operation - Review Journal.

After modifications of these posting rules, the Tercero dynamic COA segment is filled with the value associated
with the one-time customer or supplier. For more details, review the One-Time ID CO topic.

One-Time ID

Use the One-Time ID CO program to enter and maintain one-time customer/supplier/bank details.
To perform this operation, you can either enter values on the One-Time ID CO form or use the Create New
button on the Colombia sheet in the following programs:
• Company Configuration
• Customer Maintenance
• Supplier Maintenance
• Bank Maintenance
If you are dealing with one-time customer/supplier/bank, you need to create manually a new dynamic COA
segment named Tercero. Refer to the Chart of Account Structure Maintenance section in Application Help for
additional information.
Each new one-time record should be manually synchronized with the Tercero segment. To perform this operation,
you can either enter values on the Account segment values form (refer to the Account Segment Values section
in Application Help) or use the Create segment value command. The second option facilitates the process.
Some fields are populated automatically from the One-Time ID form.
You can delete a one-time ID record, if necessary. However, if the record has been already linked to a transaction,
you will get a delete confirmation and a warning message. If you click Yes to both messages, the one-time ID
record will be deleted.

Menu Path
Navigate to this program from the Main Menu:
• Financial Management > Accounts Receivable > Setup > One Time ID CO
• Financial Management > Accounts Payable > Setup > One Time ID CO

Enter One-Time Information

To enter one-time information, complete the following steps.

1. Navigate to Financial Management > Accounts Payable > Setup > One Time ID CO or Financial Management
> Accounts Receivable > Setup > One Time ID CO.

2. Select New from the File menu.

3. Enter Fiscal ID and Verifying digit.


This information is used in multiple reports sent to the Colombian government.

4. Select Document Type.


Document type is the passport of license identification.

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5. Provide information about the informant's name.

6. Enter the Company name.

7. Enter Address.

8. Enter Phone Number.

9. Enter Email.

10. Enter Cell Phone.

11. Select State.


The state's name displays.

12. Select Municipality/City.


The municipality/city's name displays.

13. Select Country.

14. Select CIIU Code.


CIIU Code is a code of Codigo Industrial Internacional Uniforme, a system of standardized industrial
classification codes.

15. Select Nature.


The following values are available:
• Natural Person
• Company

16. Select the Simplified Regime or Common Regime check boxes if required.
Simplified Regime is a simplified scheme of taxation applied to small business (Colombian Tax and Customs
Organization (DIAN) requirements).

17. Select the Great Contributor check box if required.


This status is assigned to a tax payer by Colombian Tax and Customs Organization (DIAN).

18. Click Save.


Tip Descriptions over 50 characters can be saved to the system but are truncated on reports.

Create Segment Value for Existing One-Time ID

To create a segment value for the existing one-time ID, complete the following steps.

1. Select the Actions - Create Segment Value command.


The Create Segment Value window displays.

2. Select the chart of accounts and segment names from the list.

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The information about segment value, name, and description is populated automatically based on the
information provided when creating a one-time ID.

3. Click OK.
The application creates a new segment value for the currently selected one-time ID and COA segment.

Customer Maintenance

Use the Customer Maintenance program to specify the one-time ID for the customer and the type of operation
by DIAN classification required for AR invoice XML files.
Navigate to the Customer > Colombia sheet to enter the required values.

Customer > Colombia Fields


Customer Maintenance

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Allow One Time


Indicates whether using one-time ID is allowed for this customer.

Create New
Click this button to create a new one-time ID and link it to a customer.

One-Time ID
Specifies this customer's one-time ID.

Type Of Operation...
Specifies the type of operation by DIAN classification.

Create One-Time ID from Customer Maintenance

To create a one-time ID from Customer Maintenance, complete the following steps:

1. Navigate to Financial Management > Accounts Receivable > Setup > Customer.

2. On the Detail sheet, search for and select a customer.

3. Navigate to the Colombia sheet.

4. Select the Allow One Time check box.


The One-Time ID field and Create New button become available.

5. Click Create New.


The One-Time Maintenance window displays.
Some fields are filled in automatically based on the customer settings.

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Note The State, Municipality/City, and Country fields are filled in automatically from the Customer
> Detail sheet. However, to display correctly in One-Time Maintenance, the values from State,
City, and Country on the Customer > Detail sheet must be compliant with the COL_DEPT,
COL_MUNI, and COL_CNTRY user defined catalogues that you have previously imported. It is
recommended to consider those catalogues while entering a customer's address. For more information,
refer to the Solution Workbench topics of this guide.

6. Define other fields, if required, and click Save.

7. Exit Customer Maintenance.

Link One-Time ID to Customer

To link a one-time ID to a customer record, complete the following steps.

1. Navigate to Financial Management > Accounts Receivable > Setup > Customer.

2. On the Detail sheet, search for and select a customer.

3. Navigate to the Colombia sheet.

4. Select the Allow One Time check box.


The One-Time ID field and Create New button become available.

5. In the One-Time ID field, use the standard ERP context menu (right-click to activate it) to search for and
select the existing one-time IDs.

6. Define other fields, if required, and click Save.

7. Exit Customer Maintenance.

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Define DIAN Classification Details for a Customer

To specify the DIAN classification details that are required for AR invoice XML files, complete the following steps:

1. Navigate to Customer Maintenance.


Menu Path: Financial Management > Accounts Receivable > Setup > Customer

2. Click Customer to search for and select an existing customer record.

3. Navigate to the Customer > Colombia sheet.

4. Click Type of Operation to search for and select a required type of operation by DIAN classification.

5. Verify that the One-Time ID field is filled in with the required value.

6. Click Save.

7. Exit Customer Maintenance.

Supplier Maintenance

Use the Supplier Maintenance program to specify the one-time ID for supplier.

Link One-Time ID to Supplier

To link a one-time ID to a supplier record, complete the following steps.

1. Navigate to Financial Management > Accounts Payable > Setup > Supplier.

2. On the Detail sheet, search for and select a supplier.

3. Navigate to the Colombia sheet.

4. Select the Allow One Time check box.


The One-Time ID field and Create New button become available.

5. In the One-Time ID field, use the standard ERP context menu (right-click to activate it) to search for and
select the existing one-time IDs.

6. Define other fields, if required, and click Save.

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7. Exit Supplier Maintenance.

Create One-Time ID from Supplier Maintenance

To create a one-time ID from Supplier Maintenance, complete the following steps:

1. Navigate to Financial Management > Accounts Payable > Setup > Supplier.

2. On the Detail sheet, search for and select a supplier.

3. Navigate to the Colombia sheet.

4. Select the Allow One Time check box.


The One-Time ID field and Create New button become available.

5. Click Create New.


The One-Time Maintenance window displays.
Some fields are filled in automatically based on the supplier settings.
Note The State, Municipality/City, and Country fields are filled in automatically from the Supplier
> Address sheet. However, to display correctly in One-Time Maintenance, the values from
State/Prov, City, and Country on the Supplier > Address sheet must be compliant with the
COL_DEPT, COL_MUNI, and COL_CNTRY user defined catalogues that you have previously imported.
It is recommended to consider those catalogues while entering a supplier's address. For more
information, refer to the Solution Workbench topics of this guide.

6. Define other fields, if required, and click Save.

7. Exit Supplier Maintenance.

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Part Maintenance

Use the Part Maintenance program to enter part information.


On the Part > LCNRV Reporting sheet, you can specify whether the part should be included in the LCNRV
report.
Menu Path: Material Management > Inventory Management > Setup > Part

Part Maintenance
Part Maintenance
Fields for the current sheet are listed on this topic.

Estimated Unit Price


Specifies the price for one part UOM in base currency. This value will be used instead of AR invoice price.

LCNRV Reporting
Indicates whether to include the part in the LCNRV report.

Part Class Maintenance

Use the Part Class Maintenance program to enter part class information.
On the LCNRV Reporting sheet, you can specify whether the part class should be included in the LCNRV report.
Menu Path: Material Management > Inventory Management > Setup > Part Class

Part Class Maintenance


Part Class Maintenance
Fields for the current sheet are listed on this topic.

LCNRV Reporting
Indicates whether to include the parts belonging to this part class in the LCNRV report.

Bank Account Maintenance

Use the Bank Account Maintenance program to specify the one-time ID for bank account.

Link One-Time ID to Bank Account

To link a one-time ID to a bank account, complete the following steps.

1. Navigate to Financial Management > Accounts Receivable > Setup > Bank Account.

2. On the Detail sheet, search for and select a bank account.

3. Select the Colombia sheet.

4. Click the Allow One Time check box.


The One-Time ID field and Create New button become available.

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Use the standard ERP context menu on the One-Time ID field (right-click to activate it) to search for the
existing one-time ID or add new information. The Create New button facilitates the process. The address
and the company name are filled in automatically in this case.

5. Define other fields, if required, and click Save.

6. Exit Bank Account Maintenance.

Asset Addition Entry

Use the Asset Addition Entry program to specify the one-time code for asset addition.

Link One-Time Code to Asset Addition

To link a one-time code to an asset addition, complete the following steps.

1. Navigate to Financial Management > Asset Management > General Operations > Asset Addition Entry.

2. On the Summary sheet, search for and select an asset number.


You can link one-time codes only to asset additions of the Miscellaneous type.

3. Select the Colombia sheet, and click the Allow One Time check box.
The One-Time ID field becomes available.
Use the standard ERP context menu on the One-Time ID field (right-click to activate it) to search for the
existing code.

4. Click Save.

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Account Segment Values

Use the Account Segment Values program to define natural, dynamic, and controlled account segment values.
In this program you can manually synchronize one-time ID records with the Tercero segment of CoA and specify
segments by which the information in the Balance Inventory report will be detailed.

Synchronize One Time Record with Tercero Segment

To manually synchronize one-time customer/supplier IDs record with the Tercero segment of Chart of Accounts,
complete the following steps.

1. Navigate to Financial Management > General Ledger > Setup and open the Account Segment Values
program.

2. In the Chart of Account field, select the Colombian Chart of Accounts.

3. In the Segment field, select the Tercero segment.

4. Click New, and select New Value.

5. In the Segment Values field, type the one-time ID code that you entered before.
Note If a customer or supplier has a one-time ID that is entered as a value for the Tercero segment,
all AP and AR transactions will contain one-time information in the Tercero segment.

6. Repeat this step for each new one-time ID you entered. Refer to the Enter One-Time Information topic.

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Define Nature Accounts as Print Balance Inventory Details

For natural accounts, you can specify segments by which the information in the Balance Inventory report will be
detailed.

1. Navigate to Financial Management > General Ledger > Setup and open the Account Segment Values
program.

2. In the Chart of Account field, select the Colombian Chart of Accounts.

3. In the Segment field, select the natural account segment PUC. Choose the segment value.

4. Select the Colombia sheet.

5. Select the Print Balance Inventory Details check box to display balance inventory details in the report.

6. In the Detailed by Segment field, select a segment by which the information in the report will be detailed.

7. Click Save.

Terms Maintenance

Use Terms Maintenance to specify AR invoice parameters required to calculate the Net Present Value for AR
invoices.
Navigate to the Colombia sheet and select the IFRS Calculation check box. Now specify the number of periods.
In case the terms are applied to the invoice, the AR Invoice Entry program uses this value to calculate the invoice's
NPV.
Menu Path:
Financial Management > Accounts Receivable > Setup > Terms

Purchasing Terms Maintenance

Use Purchasing Terms Maintenance to specify AP invoice parameters required to calculate the Net Present
Value for AP invoices.
Navigate to the Colombia sheet and select the IFRS Calculation check box. Now specify the number of periods.
In case the terms are applied to the invoice, the AP Invoice Entry program uses this value to calculate the invoice's
NPV.
Menu Path: Financial Management > Accounts Payable > Setup > Purchasing Terms

Magnetic Media Setup CO

Use the Magnetic Media Setup CO program to design definitions for Magnetic Media reports.
You create definitions using such pre-defined report elements as formats, concepts, columns and schema based
on the National Directorate of Taxes and Customs (DIAN) requirements and specify your company financial data
to include in reports. The pre-defined elements are imported in the CSF_Colombia_Epicor.cab solution file via
Solution Workbench and maintained in User Defined Codes Maintenance. For more information, refer to the
Setup > Solution Workbench topics in this guide.

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You then use these definitions to generate the reports you need to submit to the National Directorate of Taxes
and Customs. For information on how to generate a report, use the Reports > Magnetic Media Report topics in
this guide.

Detail

Use the Detail sheets to enter definition information.

Detail Fields
Detail Fields

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Foreign One Time ID Pattern


Specifies the foreign vendors One Time ID pattern. For example, if you set this field to 44444***, for reporting
process all foreign transactions that have One Time ID starting with 44444 will be accumulated to the generic
code 444444000 and reported into the referring concept code regardless of the amount limit.

Generic One Time ID


Specifies the ID used to group transactions that are not assigned with a One Time ID and transactions with
amounts under the limits set for report.

Schema
Specifies the schema used in report definition.

Description
Provides a description of the report definition.

Chart Of Account
Specifies the chart of account that contains data to include in report.

Definition
Specifies the Definition ID used for Magnetic Media reporting.

Definition...
Click this button to search for existing records. This search program retrieves the record type displayed on the
button label.

List Fields
List Fields

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

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DefinitionID
Specifies the Definition ID used for Magnetic Media reporting.

Description
Provides a description of the report definition.

Schema
Specifies the schema used in report definition.

COA Code
Specifies the chart of account that contains data to include in report.

Generic OneTimeID
Specifies the ID used to group transactions that are not assigned with a One Time ID and transactions with
amounts under the limits set for report.

Foreign OneTimeID Pattern


Specifies the foreign vendors One Time ID pattern. For example, if you set this field to 44444***, for reporting
process all foreign transactions that have One Time ID starting with 44444 will be accumulated to the generic
code 444444000 and reported into the referring concept code regardless of the amount limit.

Format Header

Use the Format Header sheet to select a report format, specify amount limits, and define the summary column.

Detail Fields
Detail Fields

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Summary Column
Defines the report summary column by which the system should count the total value of the report. Use DIAN
guidelines to identify the column to use for the current format. For some formats you should select column codes
starting with 9. For example, select code 9001 for format 1001.

Format ID
Specifies the Magnetic Media format to use for report. The available options include:
• 1001 - Pagos o Abonos en Cuenta y Retenciones Practicadas - Third Party Payments
• 1003 - Retenciones en la fuente que le practicaron - Withholding Tax
• 1005 - Impuesto a las Ventas por Pagar (Descontable) - All VAT from Vendors transactions
• 1006 - Impuestos a las Ventas por Pagar (Generado) e Impuesto al Consumo - All VAT from Customer
transactions
• 1007 - Ingresos Recibidos - Customer Sales

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• 1008 - Saldos de cuentas por cobrar al 31 de diciembre - Accounts Receivable


• 1009 - Saldos de cuentas por pagar al 31 de diciembre - Accounts Payable
• 1012 - Información de las declaraciones tributarias, acciones y aportes e inversiones en bonos, certificados,
títulos y demás inversiones tributarias - Bank Account Balance

Report Limit
Specifies the minimum value for the sum of all amounts related to one concept within this report. If this sum is
above the limit, the transactions are displayed with their own One Time ID. If the sum is below or equal to the
limit, the system uses Generic One Time ID for such transactions.

Small Amount Limit


Specifies the minimum value for particular transactions within this report. You can use the Small Amount Limit
check-box on each definition line (Detail > Format Line sheet) to apply the limit check for this particular concept
and column. If the amount is above the limit, the transaction is displayed with its own One Time ID, otherwise
Generic One Time ID is used.

Version
Specify the format version to use. For example, for format 1001, enter 9.

List Fields
List Fields

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Definition ID
Specifies the Definition ID used for a Magnetic Media report.

Format
Specifies the Magnetic Media format to use for report. The available options include:
• 1001 - Pagos o Abonos en Cuenta y Retenciones Practicadas - Third Party Payments
• 1003 - Retenciones en la fuente que le practicaron - Withholding Tax
• 1005 - Impuesto a las Ventas por Pagar (Descontable) - All VAT from Vendors transactions
• 1006 - Impuestos a las Ventas por Pagar (Generado) e Impuesto al Consumo - All VAT from Customer
transactions
• 1007 - Ingresos Recibidos - Customer Sales
• 1008 - Saldos de cuentas por cobrar al 31 de diciembre - Accounts Receivable
• 1009 - Saldos de cuentas por pagar al 31 de diciembre - Accounts Payable
• 1012 - Información de las declaraciones tributarias, acciones y aportes e inversiones en bonos, certificados,
títulos y demás inversiones tributarias - Bank Account Balance

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Summary Column
Defines the report summary column by which the system should count the total value of the report. Use DIAN
guidelines to identify the column to use for the current format. For some formats you should select column codes
starting with 9. For example, select code 9001 for format 1001.

Report Limit
Specifies the minimum value for the sum of all amounts related to one concept within this report. If this sum is
above the limit, the transactions are displayed with their own One Time ID. If the sum is below or equal to the
limit, the system uses Generic One Time ID for such transactions.

Small Amount Limit


Specifies the minimum value for particular transactions within this report. You can use the Small Amount Limit
check-box on each definition line (Detail > Format Line sheet) to apply the limit check for this particular concept
and column. If the amount is above the limit, the transaction is displayed with its own One Time ID, otherwise
Generic One Time ID is used.

Version
Specify the format version to use. For example, for format 1001, enter 9.

Format Line

Use the Format Line sheets to specify the data concept, the accounts used for this concept transactions, the
type of movements to include. and the report column where this line amount should be allocated in the report
layout.

Detail Fields
Detail Fields

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Account Included
Defines the accounts to which the selected concept transactions are posted. You can use commas to specify
separate accounts and hyphens to specify account ranges.

Concept
Specifies the type of transactions included in report.

Report Column
Defines the report column where this line amount should be allocated in the report layout.

Type Of Movement
Defines the movement type to include in the line. The available options include:
• Saldo Final (End Balance)
• Débito (Debit)

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• Crédito (Credit)
• Debitos-Creditos (Debits-Credits)

Account Excluded
Defines the accounts to exclude from report. You can use this field when you add a range of accounts in the
Account Included field. Use commas to specify separate accounts and hyphens to specify account ranges.

Line
Specifies the line number.

Small Amount Limit


Indicates whether the transactions with small amounts (smaller than or equal to the Small Amount Limit value
defined on the Format Header > Detail sheet) should be accumulated under the Generic One Time ID.

List Fields
List Fields

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Concept
Specifies the type of transactions included in report.

Account Included
Defines the accounts to which the selected concept transactions are posted. You can use commas to specify
separate accounts and hyphens to specify account ranges.

Report Column
Defines the report column where this line amount should be allocated in the report layout.

Type Of Movement
Defines the movement type to include in the line. The available options include:
• Saldo Final (End Balance)
• Débito (Debit)
• Crédito (Credit)
• Debitos-Creditos (Debits-Credits)

Account Excluded
Defines the accounts to exclude from report. You can use this field when you add a range of accounts in the
Account Included field. Use commas to specify separate accounts and hyphens to specify account ranges.

Format Line
Specifies the line number.

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Small Amount Limit


Indicates whether the transactions with small amounts (smaller than or equal to the Small Amount Limit value
defined on the Format Header > Detail sheet) should be accumulated under the Generic One Time ID.

Set Up a Magnetic Media Report Definition

Use these steps to design a definition to use for creating Magnetic Media reports.

1. Navigate to Financial Management > General Ledger > Setup > Magnetic Media Setup.

2. Click the Down Arrow next to the New button on the Standard toolbar, and select New Definition.

3. In the Definition field, enter an ID for the definition.

4. Provide a Description for the definition.

5. From the Schema drop-down select a schema to use. For example, select 2017.

6. In the Chart of Account field, select the Colombian chart of account to use as data source for reports based
on this definition.

7. In the Generic One Time ID drop-down, select an ID to display for transactions that are not assigned with
One Time ID and transactions with amounts under the limits set for report.

8. In the Foreign One Time ID Pattern field, specify the pattern of the foreign vendors' One Time IDs. For
example, if you set this field to 44444***, for reporting process all foreign transactions that have One Time
ID starting with 44444 will be accumulated to the generic code 444444000 and reported into the referring
concept code regardless of the amount limit.

9. Add a report Format Header. You select a Magnetic Media report format, and use DIAN requirements to
specify amount limits, and define the summary column.

a. Click the Down Arrow next to the New button on the Standard toolbar, and select New Format
Header.

b. In the Format ID drop-down, select a Magnetic Media format to use for the report header.
The available options include:
• 1001 - Pagos o Abonos en Cuenta y Retenciones Practicadas - Third Party Payments
• 1003 - Retenciones en la fuente que le practicaron - Withholding Tax
• 1005 - Impuesto a las Ventas por Pagar (Descontable) - All VAT from Vendors transactions
• 1006 - Impuestos a las Ventas por Pagar (Generado) e Impuesto al Consumo - All VAT from Customer
transactions
• 1007 - Ingresos Recibidos - Customer Sales
• 1008 - Saldos de cuentas por cobrar al 31 de diciembre - Accounts Receivable
• 1009 - Saldos de cuentas por pagar al 31 de diciembre - Accounts Payable
• 1012 - Información de las declaraciones tributarias, acciones y aportes e inversiones en bonos,
certificados, títulos y demás inversiones tributarias - Bank Account Balance

c. In the Version field, specify the format version you are using.

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d. In the Report Limit field, the minimum value for the sum of all amounts related to one concept within
this report. If this sum is above the limit, the transactions are displayed with their own One Time ID. If
the sum is below or equal to the limit, the system uses Generic One Time ID for such transactions.

e. In the Small Amount Limit field, set the minimum value for particular transactions within this report.
You then use the Small Amount Limit check-box on each definition line to apply the limit check for
this particular concept and column. If the amount is above the limit, the transaction is displayed with its
own One Time ID, otherwise Generic One Time ID is used.

f. Select a Summary Column by which the system should count the total value of the report. Use DIAN
guidelines to identify the column to use for the current format. For some formats you should select
column codes starting with 9. For example, select code 9001 for format 1001.

10. Add a report Format Line.

a. In the Concept field, select the type of transactions to include in report.

b. Use the Account Included field to specify to which the selected concept transactions are posted. You
can use a hyphen to specify an account range and commas to add separate accounts.

c. If you specified a range of accounts to include in report, you can also use the Account Excluded field
to specify the accounts to exclude from this range.

d. Select a Report Column where this line amount should be allocated.

e. Use the Small Amount Limit check box to indicate whether the transactions with small amounts (smaller
than the Small Amount Limit value defined on the Format Header > Detail sheet) should be included in
report under the Generic One Time ID.

f. Select the Type of Movement to include in this line. The available options include:
• Saldo Final (End Balance)
• Débito (Debit)
• Crédito (Credit)
• Debitos-Creditos (Debits-Credits)

g. Add as many lines as you need for the current report format.

11. Click Save.

When you use the definition for reporting, the system generates a Magnetic Media xml report for each format
header you created.

Electronic Compliance Maintenance

Use Electronic Compliance Maintenance to view or define output location for Magnetic Media Reports.

Define Magnetic Media Report Output Location

Use these steps to review or modify the output locations for Magnetic Media Report formats.

1. Navigate to System Management > Reporting > Electronic Compliance Maintenance.

2. Click the Definition ID button. Search for and select the COMagneticMedia definition.
The available Magnetic Media XML formats and their elements are displayed in the Tree View.

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3. In the Tree View, select the format for which you want to view or change the output location. For example,
click CO Magnetic Media Format 1001.

4. Navigate to the Electronic Compliance Files > Detail sheet.

5. In the Report Output field, review the location where the XML files for this report are saved and the output
file name template. The default path is EpicorData\CompanyData\EpicorData.

6. If you want to change the output location, click the EpicorData button and specify the required path. Note
that you need to keep the output xml file name template unchanged. The template may look similar to the
following:
• Dmuisca_{dtype:d2}{formatID:d5}{version:d2}{year:d4}{dnumber:d8}.xml

7. Click Save.

Tax Type Maintenance

Use Tax Type Maintenance to define Colombia-specific tax codes.


Menu Path: Financial Management > Accounts Receivable > Setup > Tax Type

Colombia Fields
Tax Type Maintenance

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

DIAN Code
Specifies the tax code identifier used by DIAN (Dirección de Impuestos y Aduanas Nacionales de Colombia).

Tax Liability Maintenance

Use Tax Liability Maintenance to enter tax liability records with Colombia-specific details.
Navigate to the Colombia sheet to specify a special tax regime for a tax liability.

Menu Path
Navigate to this program from the Main Menu:
• Financial Management > Accounts Payable > Setup > Tax Liability
• Financial Management > Accounts Receivable > Setup > Tax Liability
• Material Management > Purchase Management > Setup > Tax Liability
• Sales Management > Order Management > Setup > Tax Liability
• Sales Management > Quote Management > Setup > Tax Liability

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Colombia Fields
Tax Liability Maintenance

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Special Tax Regime


Specifies the special tax regime for this tax liability. This field is blank by default. The other options include:
• Free Zone
• A.I.U.

Payment Method Maintenance

Use Payment Method Maintenance to define a form of payment and a payment method by DIAN classification
required for AR invoice XML files.
Menu Path: Financial Management > Accounts Receivable > Setup > Payment Method

Colombia Fields
Payment Method Maintenance

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Form of Payment
Specifies the form of payment by DIAN classification.

Payment Method (DIAN)...


Specifies the payment method by DIAN classification.

Define DIAN Classification Details for a Payment Method

To specify the DIAN classification details that are required for AR invoice XML files, complete the following steps:

1. Navigate to Payment Method Maintenance.


Menu Path: Financial Management > Accounts Receivable > Setup > Payment Method

2. Click Payment Method to search for and select an existing record.

3. Fill in the required fields.


For more information, review the Payment Method Maintenance topics of the Application Help.

4. Navigate to the Colombia sheet.

5. From the Form of Payment drop-down list, select a required form of payment.

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6. Click Payment Method (DIAN) to search for and select a payment method by DIAN classification.

7. Click Save.

8. Exit Payment Method Maintenance.

General Operations

Use the General Operations topics for additional user information specific to Colombia localization.
Important Refer to the Setup topics to configure the Colombia CSF features before completing the
procedures in the General Operations topic.

All operations related to sales and purchase orders, AR and AP invoices and payments in the Colombia CSF are
performed as it is explained in the Epicor ERP Help. The only difference is the requirement to specify the Tercero
dynamic COA segment in the GL account. You must specify this segment in case you enter and maintain one-time
suppliers and customers in the application.
Once you have completed the Setup procedures, you will now be able to complete the following tasks:
• Enter one-time transaction in journal entry
• Produce a report that shows the journal receipts
The procedures that follow only reflect changes specific to Colombia. Refer to the Epicor Application Help in the
main module for additional information.

Enter One-Time Transaction in Journal Entry

According to the Colombian government's requirements, all transactions done for AP and AR must be entered
along with detailed information. Some of those transactions are too small to create an invoice or a supplier invoice
for. In particular this is the case when they are cash transactions that do not require the company to create a
check/pay it, or to wait for a customer to pay the invoice. For this reason, the Journal Entry program is used.

1. Navigate to Financial Management > General Ledger > General Operations and open the Journal Entry
program.

2. On the File menu, click New Group.

3. In the Group ID field, enter a group ID.

4. Specify the book and other information on the Group > Detail sheet.

5. Click New, and then click New Journal.

6. In the Description field, enter a description.

7. Choose the Tax Handling method.

8. Click New, and then click New Journal Line.

9. On the Detail sheet, click G/L Account and select a GL account. Fill in the Tercero segment if it is needed.
In the Journal - Header sheet the One Time on Detail check box specifies that one of the lines has a
one-time transaction. The One-Time ID field on the Detail sheet displays the one-time ID selected on the
Tercero segment and shows that the account has a valid value of the one-time segment.

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10. On the Detail sheet, specify if the line item is a tax line item by selecting the Tax Line check box.

11. You must perform the following steps for the tax lines only.

1. In the Tax Liability field, select the tax liability.

2. In the Tax Type field, search for and select a tax type.

3. In the Tax Rate field, select the tax rate for the selected tax.

4. Select the Report Module.

5. Select the Taxable Line.

6. In the Debit or Credit field, enter the tax amount calculated according to the tax rate.

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12. Click Save.


Now enter other required journal lines.

Journal Detail Tracker

Use the Journal Receipts Report program to produce a report that shows the journal receipts.
The journal receipts display the affected accounts, credit and debit amounts, and one-time supplier/customer
which are used.
Launch the Journal Receipts Report from Financial Management > General Ledger > Reports

Revelations Entry CO

Use Revelations Entry CO to create a revelation note and provide information pertaining to the differences
between IFRS and main accounting books.
Colombian companies can have more than one accounting book to comply with the local, tax and IFRS
requirements. They must report transactions differences between the local books and IFRS books in revelation
notes.
Menu Path: Financial Management > General Ledger > General Operations > Revelations Entry CO

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Create a Revelation Comment

To create a revelation comment, complete the following steps.

1. Click New.
The Comment ID... field is disabled. The application automatically generates the ID of the revelation comment
once the revelation is saved.

2. From the User list, select the user name.

3. From the Journal Code list, select the journal code.

4. In the Date field, select the date.

5. From the Book list, select the book ID.

6. In the Fiscal Year, Suffix, and Period fields, specify the fiscal year, suffix, and period.

7. In the Comment field, enter your comment.

8. Click Save.

AR Invoice Entry

Use AR Invoice Entry to calculate the NPV (Net Present Value) value for AR invoices, to create different types
of electronic invoices (miscellaneous invoice, credit memo, debit note), and to define a type of operation by DIAN
classification required for an AR invoice XML file.
Note To enable electronic invoice functionality, navigate to System Setup > Company/Site Maintenance
> Company Configuration > Modules > All Modules > Localization > Colombia and select an
authorized certificate provider to which your electronic invoices will be sent.

Once you post an AR invoice, it generates an XML file that is submitted to DIAN. As per DIAN requirements for
an AR invoice XML file, before posting an invoice, verify the set up is completed in the following programs:
• Payment Method Maintenance: define the fields on the Colombia sheet;
• Terms Maintenance: specify the Number of Days field in the Due pane;
• Customer Maintenance: define the fields on the Colombia sheet;
• Country Maintenance: specify the ISO field for the country of the Sold To customer of the invoice;
• Company Configuration: specify the fiscal responsibility and one-time ID in the Electronic Invoicing pane
on the Modules > All Modules > Localization > Colombia sheet.
Note These values will be included in the AR invoice XML file. For more information on the fields, refer
to the respective topics of this guide and Application Help.

Menu Path: Financial Management > Accounts Receivable > General Operations > Invoice Entry

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Header > Colombia Fields


AR Invoice Entry

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Calculate Present Value (PV)


Click this button to calculate the present value.
Note The Number of Periods and IFRS Interest Rate values should be more or equal to 0.

DebitNote
Select this check box to enable creation of a debit note from a miscellaneous invoice.

Description
Provides a description set up for this entry.

Financial Charge
Displays the financial charge for this invoice. Financial charge is calculated as follows: Financial Charge = Future
Value - Present Value.

Future Value (FV)


Displays the sub total value of the invoice.

IFRS Calculation
Select this check box to be able to adjust the values for NPV calculation. If the check box is not selected, the
application cannot calculate the NPV.

IFRS Interest Rate


Displays the rate that is used to calculate the invoice's NPV value. This field can accept only positive values with
two decimals.

Number of Periods for Payment


Displays the number of periods for payment on this invoice.

Present Value (PV)


Displays the present value for this invoice. Present value is calculated as follows: Present Value = Future Value/{(1
+ [Interest Rate /100]) ^ Number of Periods}

Reason of Credit Memo creation


Displays the reason for the credit memo creation.

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Reason of Debit Note creation


Displays the reason for the debit note creation. This field becomes available only if the DebitNote check box is
selected.

Type Of Operation...
Specifies the type of operation by DIAN classification.
Note If this is an electronic invoce, this field is mandatory, it is taken from the corresponding value of the
Sold To customer of this invoice (defined in the Type of Operation field on the Customer > Colombia
sheet in Customer Maintenance), but you can change it, if necessary.

Calculate NPV for an AR Invoice

To calculate NPV for an AR invoice, complete the following steps.

1. Navigate to Financial Management > Accounts Receivable > General Operations > Invoice Entry.

2. Create an invoice.

3. Navigate to the Header - Colombia sheet.

4. Select the IFRS Calculation check box. It allows you to adjust the Number of Periods for Payment and
IFRS Interest Rate fields values. If the checkbox is not selected, the application cannot calculate the NPV.

5. Review the calculated amount in the Future Value (FV). The information is taken from the Line Amounts
field on the invoice header.

6. Review the Number of Periods for Payment information taken from the Terms Maintenance program
settings and adjust it if required.

7. Review the IFRS Interest Rate information taken from the Company Configuration program settings and
adjust it if required.

8. Click the Calculate Present Value (PV) button.


The application calculates the present value and financial charge and displays them.
Present Value = Future Value/{(1 + [Interest Rate /100]) ^ Number of Periods}
Note The sign ^ here means exponentiation. The expression (1 + [Interest Rate /100]) is raised to the
power of Number of Periods.

Financial Charge = Future Value - Present Value


Note If you have changed any information on this screen, this information will not be saved and used
in the report.

Enter an AR Invoice with DIAN Classification Details

1. Navigate to AR Invoice Entry.


Menu Path: Financial Management > Accounts Receivable > General Operations > Invoice Entry

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2. Click Group to search for an select an existing group.

3. Create a new invoice.

4. Navigate to the Header > Colombia sheet.

5. The Type of Operation field is filled in with the corresponding value of the Sold To customer. If you want
to change it, click Type of Operation to search for and select a required type of operation.

6. Create a new line for this invoice.

7. Click Save.

8. From the Actions menu, select Group > Post, and in the window that displays, click Submit.

9. Exit AR Invoice Entry.

AR Invoice Tracker

Use the AR Invoice Tracker program to review the data for a selected electronic invoice.
If you want to check the configurations set for the selected electronic invoice, you can navigate to the Header
> Colombia sheet. You can also navigate to the tree view to see the attachments for the invoice. They will contain
three documents: a PDF file, and XML file, and a TXT file with the log of the electronic invoicing process.
You can also review the type of operation by DIAN classification assigned for the invoice.
The fields in the tracker are read-only.
Menu Path: Financial Management > Accounts Receivable > General Operations > Customer Tracker

Header > Colombia Fields


AR Invoice Tracker

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

DebitNote
Indicates whether the selected invoice is a debit note.

Description
Provides a description set up for this entry.

Reason of Credit Memo creation


Displays the reason of the credit memo creation.

Reason of Debit Note creation


Displays the reason of the debit note creation.

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Type Of Operation
Specifies the type of operation by DIAN classification.

Posted Invoice Update

Use Posted AR Invoice Update to review posted electronic invoices. All invoice details are displayed within this
program.

Header > Colombia Fields


Posted Invoice Update

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Debit Note
Indicates whether the selected invoice is a debit note.

Description
Provides a description set up for this entry.

Reason of Credit Memo creation


Displays the reason of the credit memo creation.

Reason of Debit Note creation


Displays the reason of the debit note creation.

Type Of Operation
Specifies the type of operation by DIAN classification.

AP Invoice Entry

Use the AP Invoice Entry program to calculate the NPV (Net Present Value) value for AP invoices.

Calculate NPV for an AP Invoice

To calculate NPV for an AP invoice, complete the following steps.

1. Navigate to Financial Management > Accounts Payable > General Operations > Invoice Entry.

2. Create an invoice.

3. Navigate to the Header - Colombia sheet.

4. Select the IFRS Calculation check box. It allows you to adjust the Number of Periods for Payment and
IFRS Interest Rate fields values. If the checkbox is not selected, the application cannot calculate the NPV.

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5. Review the calculated amount in the Future Value (FV). The information is taken from the Line Amounts
field on the invoice header.

6. Review the Number of Periods for Payment information taken from the Terms Maintenance program
settings and adjust it if required.

7. Review the IFRS Interest Rate information taken from the Company Configuration program settings and
adjust it if required.

8. Click the Calculate Present Value (PV) button.


The application calculates the present value and financial charge and displays them.
Present Value = Future Value/{(1 + [Interest Rate /100]) ^ Number of Periods}
Note The sign ^ here means exponentiation. The expression (1 + [Interest Rate /100]) is raised to the
power of Number of Periods.

Financial Charge = Future Value - Present Value


Note If you have changed any information on this screen, this information will not be saved and used
in the report.

Part Tracker Maintenance

Use the Part Tracker Maintenance program to review the information about parts.
To see whether the part is included into the Lower of Cost or Net Realizable Value (LCNRV) report, navigate to
Part Tracker > General > LCNRV Reporting.
Menu Path: Material Management > Inventory Management > General Operations > Part Tracker

Part Tracker
Part Tracker
Fields for the current sheet are listed on this topic.

Estimated Unit Price


Provides the price for one part.

LCNRV Reporting
Indicates whether the part is included in the LCNRV report.

Customer Tracker

Use the Customer > Colombia sheet in Customer Tracker to review the type of operation by DIAN classification
assigned for a customer.
The fields in the tracker are read-only.
Menu Path: Financial Management > Accounts Receivable > General Operations > Customer Tracker

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Customer > Colombia Fields


Customer Tracker

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Type Of Operation
Specifies the type of operation by DIAN classification.

Colombia Localization Reports

You can create the following Colombia Localization Reports from within Epicor ERP after completing the
Setup instructions.
• AP Invoice Balance Report
• AR Invoice Balance Report
• Asset Overview Report
• Cash Receipts Report
• Certificates Report
• Format 300 VAT Report CO
• General Ledger Report
• GL Auxiliary Report
• GL Balance Inventory Report
• IFRS Inventory Report CO
• Invoicing Report CO
• Journal Listing Report
• Journal Summary Report
• Journal Receipts Report
• Kardex Report
• Lower of Cost or Net Realizable Value (LCNRV) Report
• Magnetic Media Reports
• Net Present Value Report CO
• One Time Tax Report CO
• Revelations Report CO
• Trial Balance Report
• Withholding Tax Certificate

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AP Invoice Balance Report

Use the AP Invoice Balance Report program to display supplier invoice balance with totals summarized by
one-time information.
Launch the AP Invoice Balance Report program from Financial Management > Accounts Payable > Reports > AP
Invoice Balance Report.
Use the Sort By section to select the One Time for sorting. Use the Filter > One Time ID tab to select the
supplier's one time ID.

AR Invoice Balance Report

Use the AR Invoice Balance Report program to display customer invoice balance with totals summarized by
one-time information.
Launch the AR Invoice Balance Report program from Financial Management > Accounts Receivable > Reports >
AR Invoice Balance Report.
Use the Sort By section to select the One Time for sorting. Use the Filter > One Time ID tab to select the
customer's one time ID.

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Asset Overview Report

Use the Asset Overview Report program to view the status of your assets, per Asset Register.
Use the Colombia sheet to select the one-time ID to be applied as a filter during report generation. Note that
the one-time filter is applicable to the Additions section of the report only. If there are any Additions matching
the one-time filter, this information will be shown in the Additions section of the report along with other sections.
Otherwise, the application will include in the report all sections except for Additions.
Refer to the Asset Addition Entry section of this guide.
When generating this report, use the following report style:
• Standard CO - SSRS
Launch the Asset Overview Report from Financial Management > Asset Management > Reports > Asset Overview

Cash Receipts Report

Use the Cash Receipts Report program to display cash receipt values, applications to invoice, debit and credit
memos.
Colombian companies are required to have a printed document for each of the cash receipts being entered in
the application as support for auditors and fiscal authorities.
The Cash Receipts Report displays a header section with the customer information, a detail section with the cash
receipt value and its applications, and a totals section.
Use the Selection sheet to select the report parameters. Use the Filter sheet(s) to select the specific records to
include on the report. For more information, refer to the Filters Overview topic in the Application Help.
Launch the Cash Receipts Report from Financial Management > Accounts Receivable > Reports

Selection Fields
Cash Receipt Report

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Cash Receipt
Identifies if any cash receipts are selected in the Filters sheet.

Customers
Identifies if any customers are selected in the Filters sheet.

End Date
Indicates the end date for the report.

Legal Numbers
Identifies if any legal numbers are selected in the Filters sheet.

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Recurring
Select the Recurring check box to indicate that the report should be run on a repeating basis. This check box is
available only if a schedule other than Now is selected.

Report Style
From this list, select the report style option you would like to use to run this report. A report style is a variation
of a base report customized for your business needs. Options are user-defined.
To learn more about report styles, review the Report Style Maintenance - Detail topic.

Schedule
From this list, select the schedule option during which you would like the report to run. Options include Now,
Startup Task Schedule, CustomerConnectStartupSchedule, MobileConnectStartupSchedule, and
SupplierConnectStartupSchedule.

Start Date
Indicates the start date for the report.

Cash Receipt Fields


Cash Receipt Report

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

HeadNum
Specifies an integer automatically assigned by the system. Along with company and BatchID, it creates a unique
key for the record.

Allocated Amount
Specifies unallocated amount in base currency. Used during the allocation process of the unallocated deposit
payment.

Asset Type
Specifies the asset type identifier.

Bank Transaction Date


Specifies the bank transaction date.

Bank Transaction ID
Specifies ID given by the bank assigned during matching.

Branch ID
Specifies the unique identifier of the bank branch.

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Cash
Indicates if this is a cash transaction.

Cash Rec...
Click this button to search for existing records. This search program retrieves the record type displayed on the
button label.

Check/Ref
The check number that is being entered. This is a mandatory field used only for Cash Receipt type of translations
and is primarily used as a reference. It cannot be blank. This is used when TranType = PrePay, MisPay, or PayInv.

Comments
Comments related to the cash receipt.

ContractDate
Date of the contract related to this invoice.

Credit Card
Indicates if this is a credit card transaction.

Cust. ID
The Customer ID field. This is displayed within the transaction browser for visual verification. The system copies
it from the Customer master.

Deferred
Specifies whether the transaction should be deferred.

DocAllocated Amount
Specifies unallocated amount in document currency. Used during the allocation process of the unallocated deposit
payment.

DocUnallocated Amount
Specifies unallocated amount in document currency and is used for deposit payments. It does not equal zero, if
there is no sales order for the particular deposit payment.

Document Number
Specifies document number - invoice number if the source document is an AR invoice, or HeadNum if the source
document is deposit payment.

Document Type
Specifies the identifier for the transaction document type.

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DocumentType
Specifies document type and is used in the Apply Credit Memo program.
• CM = credit memo
• UDI = unallocated deposit invoice
• UDP = unallocated deposit payment

Excluded
Specifies whether the transaction should be excluded.

Group
Specifies the data entry group the transaction belongs to. It is assigned to the record during creation using the
current group that the user is signed into. It cannot be changed. The GroupID is used to selectively print and post
the transactions.

HeadNum To Apply
Specifies number of the unallocated deposit payment to apply.

Invoice
The invoice number that is to be adjusted or the invoice number of a credit memo that is to be applied. This field
is only used when TranType = CMemo or Adjust. It must be a valid open invoice memo found in the InvcHead
file.

Invoice Date
Specifies the date the invoice was created.

Main Site
Indicates whether this is the main site.

Non Deduct Amount


Specifies the non deductible amount of the transaction.

Non Deduct Doc Amount


Specifies the non deductible document amount of the transaction.

Non Deduct Rpt1 Amount


Specifies the non deductible amount of the transaction.

Non Deduct Rpt2 Amount


Specifies the non deductible reporting amount.

Non Deduct Rpt3 Amount


Specifies the non deductible reporting amount.

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Non Deductible Code


Specifies the non deductible code.

Normal
Indicates if this is a standard transaction.

Payment Method Unique Identifier


Specifies the unique identifier of payment method.

Petty Cash Desk ID


Specifies the unique identifier of the petty cash desk.

Petty Cash Reference No


Specifies a reference number, unique identifier of petty cash document.

Rpt1Allocated Amount
Specifies unallocated amount in Rpt1 currency. Used during the allocation process of the unallocated deposit
payment.

Rpt1Unallocated Amount
Specifies unallocated amount in Rpt1 currency and is used for deposit payments. It does not equal zero, if there
is no sales order for the particular deposit payment.

Rpt2Allocated Amount
Specifies unallocated amount in Rpt2 currency. Used during the allocation process of the unallocated deposit
payment.

Rpt2Unallocated Amount
Specifies unallocated amount in Rpt2 currency and is used for deposit payments. It does not equal zero, if there
is no sales order for the particular deposit payment.

Rpt3Allocated Amount
Specifies unallocated amount in Rpt3 currency. Used during the allocation process of the unallocated deposit
payment.

Rpt3Unallocated Amount
Specifies unallocated amount in Rpt3 currency and is used for deposit payments. It does not equal zero, if there
is no sales order for the particular deposit payment.

Site Code
Specifies the identifier for the site.

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Tax Remarks
Specifies tax remarks.

Type
Identifies the type of transaction.
• Adjust = Adjustment
• CMemo = Credit Memo Transfer
• Deposit = Deposit Payment
• MisPay = Misc Payment
• PayInv = Payment on Invoices

Unallocated Amount
Specifies unallocated amount in base currency and is used for deposit payments. It does not equal zero, if there
is no sales order for the particular deposit payment.

Legal Numbers Fields


Cash Receipt Report

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Legal Number
Identifies the customer's legal number.

Legal Number
Displays the legal number identifier.

Legal Numbers...
Click this button to search for existing records. This search program retrieves the record type displayed on the
button label.

Transaction Date
Identifies the date the number was generated.

Customers Fields
Cash Receipt Report

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

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Allow Shipto 3rd Party


When this check box is selected, allows a ship to of a different customer to be referenced as a 3rd party for a
document.

Country
Specifies the country of the customer.

Country Number
Specifies the number associated with the country where the customer resides.

Cust. ID
Specifies the external customer ID. This ID may be used in certain screen displays or reports where a full customer
name is inappropriate. Therefore, you should use meaningful characters.

Customer...
Click this button to search for existing records. This search program retrieves the record type displayed on the
button label.

External Document Settings


Determines the print options for any customer parts related to this customer.
• M = Main part reference (default)
• S = Secondary part reference
• O = Only part reference printed
• N = Customer part not printed

Has Bank
If this check box is selected, indicates the customer has at least one associated customer banking record.

Name
Displays the full name of the customer.

Ship To
Indicates the default ship to address for the customer. A blank value indicates that the name and address in the
customer file is considered the default ship to address.
This field is automatically updated when you select the check box in Ship To Maintenance, indicating that the
ship to is to be designated as the default. This default will be used in programs, such as Sales Order Entry.

Run the Cash Receipts Report

1. The Selection sheet contains the primary options that indicate what data will appear on the report output.
Select the Report Options you wish to use for this report run. You typically define a date range to determine
what records to include; each report may have other options specific to the data that displays on the report.

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2. Use the Filter sheets to limit the report to only display records linked to specific parts, AR invoices, customers,
and other records. If you do not select filters, the report/form prints all records that match the parameters
defined in the Report Options fields.
Notice after you select filters and return to the Selection sheet, the Filter Summary group box indicates
whether you have set up filters for this report run.

3. Now select a Report Style for the report. This indicates the variation, or style, of the report you wish to use
during this report run.
Tip You create report styles in Report Style Maintenance. Through this program you can set up
different styles that reflect unique business needs and then make these styles available to specific
companies. Each SQL Server Reporting Services (SSRS) report style can also have a routing rule that
determines report output for generating, printing, and distributing each report run.

4. If you wish to immediately generate this report, verify the Schedule drop-down list displays the Now option.
This indicates that the report will immediately run when you generate or print it.

5. To generate this report through a regular, automatic schedule, select an option from the Schedule drop-down
list. Then select the Recurring check box.
This indicates that each time the system clock activates this schedule, the report automatically generates.
Tip You create the schedules within System Agent Maintenance. You can create Interval schedules
that activate after a certain number of minutes/hours, as well as daily, weekly, and monthly schedules.

6. Enter how long you would like this report to remain available after it generates by selecting an option from
the Archive Period drop-down list. As long as the system clock has not passed this time span, the report
is available on the server to preview and print. After this Archive Period passes, the report is purged from
the system.
When a report is exactly purged is determined by a combination of the date/time the report generates, the
number of days set in the report's Archive Period, and the Report Purge Frequency setting. This Report
Purge Frequency is defined on the System Agent within its Task Agent Purge Settings. For example:
• A report is generated on 6/17/2017 at 10:22, the Report Archive Period on the report's Summary sheet
is 4 days, and Report Purge Frequency in the task agent setup is 1800 seconds.
• The report will be purged four days later on 6/21/2017 at 10:30. With the purge frequency set to 1800
seconds (on the half hour), the purge at 10:00 will ignore the report because the purge date is in the
future, and the purge at 10:30 will remove it.

7. To help identify this run of the report, enter text in the User Description field. This User Description text
displays in the System Monitor to help you locate an archived report.

8. To save these report options as the default values for the current report, click the Actions > Save Defaults.
The next time you launch this report window, the values you defined on the Selection sheet display.

9. If the report style generates an SSRS report, it may have a routing rule; the routing rule determines how the
report output generates, prints, and distributes. If the style has a rule, the Routing check box is selected.
To shut off this rule, clear the Routing check box.

10.
To print the report, click the Print ( ) button. A menu displays with the Server Printer and Client
Printer options.
• Server Printer - Sends the report to an SSRS printer available on your network.
• Client Printer - Sends the report to a printer connected to your local machine.

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Depending on which option you select, either the SSRS Printer or SSRS Client Printer window displays.
Use the sheets on these windows to select the printer and other print output options. You can also use
these windows to send the report as an e-mail attachment or a fax.

11. Before you preview the report, you can select the Output Format you wish to use. Select a format option
from this drop-down list.

12.
Now click the Print Preview ( ) button to preview the report on your screen before printing it out or
saving it as an electronic file.

13.
If you wish to email the report, click the Email ( ) button.
This launches the SSRS Email window. In the window select the format for the file attachment and the
recipients for the e-mail message.

14.
If you wish to run the report for later printing, click the Generate Only ( ) button.
You can then view or print this report using the System Monitor.

15.
If you wish to print several reports on a recurring schedule, click the Save Process Set ( ) button to
add the report as a task on a process set.
Within the process set, you can define the order in which these tasks run and then schedule when the
process set activates. You set up this sequence within Process Set Maintenance.

16. Based on the report and output options you selected, the report prints and/or generates. If you indicated
the report should be sent to recipients electronically, the e-mail message or fax generate and distribute as
well.
Tip This topic briefly described the reporting features. For more details, review the Reports and Routing
Rules sections in the application help. The Epicor Implementation User Guide, also available in the
application help, has chapters on Automatic Data Processing and the Reporting Tools. These chapters
contains step-by-step instructions on how to leverage these reporting features.

Certificates Report

Use the Certificates Report program to create a tax certificate to inform suppliers of taxes withheld on behalf
of their tax liability.
Before generating the report, you can specify the date range and select a sales tax. It is possible to select either
individual or consolidated form. Use the Filter > One Time ID tab to select the one time ID if required.
Note You can either set filters for this report or leave these fields blank.

When generating this report, use the following report style:


• Standard Co - SSRS
Launch the Certificates Report from Financial Management > Accounts Payable > Reports > Withhold Tax
Certificate.

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Format 300 VAT Report CO

Use Format 300 VAT Report CO to generate a VAT tax declaration with the information on the Sales and
Purchase VAT and submit it to Dirección de Impuestos y Aduanas Nacionales de Colombia (DIAN).
You can generate the report quarterly, two-monthly, and annually.
Menu Path: Financial management > General Ledger > Reports > Format 300 VAT Report CO

Report Options Fields


Report Options Fields

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Archive Period
Enter how long you would like this report to remain available after it generates by selecting an option from the
Archive Period drop-down list. As long as the system clock has not passed this time span, the report is available
on the server to preview and print. After this Archive Period passes, the report is purged from the system.
When a report is exactly purged is determined by a combination of the date/time the report generates, the
number of days set in the report's Archive Period, and the Report Purge Frequency setting. This Report Purge
Frequency is defined on the System Agent within its Task Agent Purge Settings. For example:
• A report is generated on 6/17/2017 at 10:22, the Report Archive Period on the report's Summary sheet is 4
days, and Report Purge Frequency in the task agent setup is 1800 seconds.

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• The report will be purged four days later on 6/21/2017 at 10:30. With the purge frequency set to 1800 seconds
(on the half hour), the purge at 10:00 will ignore the report because the purge date is in the future, and the
purge at 10:30 will remove it.

Declaration Type
Specifies the period for which the report is generated. The options include:
• 1 - Quarterly
• 2 - Two-Monthly
• 3 - Annual
Note The period depends on which values you enter in the Period and Fiscal Year fields. For example,
if you enter 4 (April) in Period and 2018 in Fiscal Year, the report will be generated for a period defined
using the following Declaration Type values:
• 1 - April, May, June 2018
• 2 - March, April 2018
• 3 - From January to December 2018

Fiscal Year
Specifies the fiscal year for which you want to generate the report.

Format Number
Specifies the number of the report format.

In favor balance from previous year


Specifies the amount in favor from the previous year.

Period
Specifies the month for which you want to generate the report, where 1 is January and 12 is December.

Recurring
Select the Recurring check box to indicate that the report should be run on a repeating basis. This check box is
available only if a schedule other than Now is selected.

Report Style
Specifies the report style option you would like to use to run this report. The Standard CO - SSRS report style
is set by default.

Schedule
From this list, select the schedule option during which you would like the report or process to run. Options include
Now, Startup Task Schedule, and any other user-defined schedules created for your company.
To learn more about creating schedules, review the System Agent Maintenance > Schedules Details topic.

User Description
Brief explanation that describes a specific run of a report. This user-defined field is shown in the System Monitor.

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This field is useful if you need to distinguish between scheduled runs of the same program. For example, John's
Monday Production Report.

Run Format 300 VAT Report CO

1. Navigate to Financial Management > General Ledger > Reports > Format 300 VAT Report CO.

2. In the Declaration Type field, enter the value of the period for which you want to run this report.
The options include:
• 1 - Quarterly
• 2 - Two-Monthly
• 3 - Annual
Note The period depends on which values you enter in the Period and Fiscal Year fields. The
transaction date of the invoices you want to include in the report must belong to the selected period.

3. In the Fiscal Year field, enter the fiscal year for which you want to run the report.

4. In the Period field, enter the value for the month you want to use to run the report, where 1 is January and
12 is December.
Note If Period is 1 (January), a two-monthly report will not include December of the previous year.

5. The Format Number field is set up to 300 by default.

6. In the In favor balance from previous year field, enter the appropriate value, if applicable.

7. The Standard CO - SSRS report style is selected by default.

8. If you wish to generate this report through a regular, automatic schedule, select an option from the Schedule
drop-down list, then select the Recurring check box. This indicates that each time the system clock activates
this schedule, the report will automatically generate.

9. Enter how long you would like this report to remain available after it generates by selecting an option from
the Archive Period drop-down list.

10. To help identify this run of the report, enter text in the User Description field. This User Description text
displays in the System Monitor to help you locate an archived report.

11. Before you preview the report, you can select the Output Format that you wish to use from the drop-down
list.

12. Click the Print Preview button to preview the report on your screen before printing it out or saving it as
an electronic file.

13. To print the report, click the Print button. A menu displays with the Server Printer and Client Printer
options.
• Server Printer - Sends the report to an SSRS printer available on your network.
• Client Printer - Sends the report to a printer connected to your local machine.

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Depending on which option you select, either the SSRS Printer or SSRS Client Printer window displays.
Use the sheets on these windows to select the printer and other print output options. You can also use
these windows to send the report as an e-mail attachment or a fax.

General Ledger Report

Use the General Ledger Report program to produce a general ledger report that lists financial information for
the range of accounts you select.
When generating this report you can use the following report style:
• Standard Co - SSRS
Launch the General Ledger Report from Financial Management > General Ledger > Reports > General Ledger.

GL Auxiliary Report CO

Use the GL Auxiliary Report CO program to produce a report that shows the account balance movements for
all accounts.
You need to select how the records will be grouped - by one time segment or by account number. It is possible
to filter data by one times and segment values.
Launch the GL Auxiliary Report CO from Financial Management > General Ledger > Reports > GL Auxiliary Report
CO.
Example of the report in case records are grouped by one time segment.

Example of the report in case records are grouped by account number.

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GL Balance Inventory Report

Use the GL Balance Inventory Report to produce a balance inventory report detailed by account segment
values you choose.
You can specify which segments to include in your report. When generating this report you can use the following
report style:
• Standard Co - SSRS
Launch the Balance Inventory Report from Financial Management > General Ledger > Reports > GL Balance
Inventory Report.
Note If you selected segment 171076 in the filter, and there are segments 1710,17, or 1 in the Chart of
Accounts, all of them will be displayed in the report.

Note If there are accounts defined as Print Balance Inventory Details, but transactions were created without
one-time IDs or dynamic segment values, the report will show an extra row with the total amount for these
transactions with this label: "No Details Available".

IFRS Inventory Report CO

Use the IFRS Inventory Report CO to generate the net realization value for your stock.
You need to enter sales expense amount and define whether parts with calculated zero or negative on-hand
quantity should be excluded from the report.

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Launch the IFRS Inventory Report from Material Management > Inventory Management > Reports > IFRS Inventory
CO

Run the IFRS Inventory Report CO

1. Specify the As Of Date for the report.

2. Enter the sales expense amount.

3. Define whether parts with calculated zero on-hand quantity should be excluded from the report.

4. Define whether parts with negative on-hand quantity should be included in the report.

5. Use the Filter sheet to limit the report to only display records linked to specific parts and parts classes. If
you do not select filter, the report/form prints all records that match the parameters defined in the Report
Options fields. Notice after you select filter and return to the Detail sheet, the Filter Summary group box
indicates whether you have set up filters for this report run.

6. If you wish to immediately generate this report, verify the Schedule drop-down list displays the Now option.
This indicates that the report will immediately run when you generate or print it.

7. To generate this report through a regular, automatic schedule, select an option from the Schedule drop-down
list. Then select the Recurring check box. This indicates that each time the system clock activates this
schedule, the report automatically generates.

8. Enter how long you would like this report to stay available by selecting an option from the Archive Period
drop-down list. As long as the system clock has not passed this archive period, you can preview and print
the report through the System Monitor.

9. To help identify this run of the report, enter text in the User Description field. This User Description text
displays in the System Monitor to help you locate an archived report.

10. Print the report.

Invoicing Report CO

Use the Invoicing Report CO to produce a report containing all posted AR invoices with the apply date within
the selected period. All invoices (with or without taxes) are shown in the report.
Launch the Invoicing Report CO from Financial Management > Accounts Receivable > Reports

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Run the Invoicing Report CO

1. The Selection sheet contains the primary options that indicate what data will appear on the report output.
Define which selection method will be applied: By Fiscal Period or By Date Range.

2. Select the Report Options you wish to use for this report run - either fiscal year and period or From and
To dates.

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3. In the Sort By field specify how the records will be sorted in the report - by One Time ID or legal number.

4. Use the Filter sheet to limit the report to only display records linked to specific user and journal codes. If
you do not select filter, the report/form prints all records that match the parameters defined in the Report
Options fields. Notice after you select filter and return to the Selection sheet, the Filter Summary group
box indicates whether you have set up filters for this report run.

5. If you wish to immediately generate this report, verify the Schedule drop-down list displays the Now option.
This indicates that the report will immediately run when you generate or print it.

6. To generate this report through a regular, automatic schedule, select an option from the Schedule drop-down
list. Then select the Recurring check box. This indicates that each time the system clock activates this
schedule, the report automatically generates.

7. Enter how long you would like this report to stay available by selecting an option from the Archive Period
drop-down list. As long as the system clock has not passed this archive period, you can preview and print
the report through the System Monitor.

8. To help identify this run of the report, enter text in the User Description field. This User Description text
displays in the System Monitor to help you locate an archived report.

9. If you need to print report parameters as an appendix to the report, select the Print Report Parameters
check box. This setting enables you to re-create the contents of a printed report by selecting the same
parameters and report options, which were used to create the original report (if the report data has not
been updated in Epicor ERP since the original report was printed).

10. Print the report.

Journal Listing and Summary Reports

Use the Journal Listing Report program to produce a detailed or summary report showing journal entries for
the periods and journals you select.
When generating a Journal Listing report you should use the following report style:
• Standard Co - SSRS
When generating a Journal Summary report you should use the following report style:
• Standard Co - Summary - SSRS
Launch the Journal Listing Report program from Financial Management > General Ledger > Reports.

Journal Receipts Report

Use the Journal Receipts Report program to produce a report that shows the journal receipts.
The journal receipts display the affected accounts, credit and debit amounts, and one-time supplier/customer
being used.
When generating this report you can use the following report style:
• Standard Co - SSRS
Launch the Journal Receipts Report from Financial Management > General Ledger > Reports.

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Kardex Report

Use the Kardex Report program to produce a report that summarizes your company's inventory transactions.
You can select the following report style in the Report Style drop-down list:
• Standard CO - SSRS
To specify a grouping method used in the report, click the required radio button in the Grouping Method section:
• By Class
• By Warehouse
Launch the Kardex Report from Material Management > Inventory Management > Reports > Kardex Report.

Lower of Cost or Net Realizable Value Report

Use the Lower of Cost or Net Realizable Value (LCNRV) report to display the difference between the cost of
an individual part/part class and their Net Realizable Value (NRV).
Menu Path: Material Management > Inventory Management > Reports > LCNRV Report CO

Selection Fields
Selection Fields
Fields for the current sheet are listed on this topic.
Some fields on the interface have a context menu, which is indicated by the Down Arrow button on the right
side of the field. To open the context menu, click on the field or on the Down Arrow button.

Calculation Method
From this list, select the calculation method by which you would like the parts in the report to be displayed. The
options are:
• Individual Items - parts display individually
• Classes - parts display grouped by classes with a subtotal for each of the class

Rate Type
Specifies the required rate type.

Sales Period Start Date


Specifies the beginning of the period for which you would like to search for a valid sales price. The first day of
the current fiscal year is set by default. The end of the search period is defined by Stock Status Date.

Stock Status Date


Specifies the date on which you would like to review the inventory status. The last day of the current fiscal year
is set by default.

All Parts
Indicates whether to include all parts into the report regardless of their individual LCNRV report settings.

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Inactive Sales Items Report


Indicates whether to include inactive sales items into the LCNRV report. Item is considered as inactive if AR invoice
or part estimated price cannot be found.

LCNRV Report
Indicates whether to include only specific parts into the report.
The LCNRV Report checkbox is selected by default. If you deselect it, all the fields below it will be disabled.

Part Classes
Specifies the part classes that are included in the report. The All Selected filter is set by default. You can change
this value using the Filter sheet.

Parts
Specifies the parts that are included in the report. The All Selected filter is set by default. You can change this
value using the Filter sheet.

Sales Fee Percentage


Specifies the fee amount that will be deducted from the sales price. To set the fee percentage, enter the number
in the format with three decimals, where 1.000 is the highest value. For example, to set a fee amount of 20
percent, enter 0.200.

Warehouses
Specifies the warehouses that are included in the report. The All Selected filter is set by default. You can change
this value using the Filter sheet.

Filter Fields

Fields for the current sheet are listed on this topic.

Warehouse Fields
Warehouse Fields

Description
Provides a brief description of the warehouse that appears on various trackers and reports.

Site
Specifies the site with which the warehouse is associated.

Warehouse
Specifies the three-character code that uniquely identifies the warehouse.

Warehouse...
Click this button to search for and select the warehouses that you would like to include in the report.

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Part Class Fields


Part Class Fields

Class
Specifies a code that uniquely identifies each part class.

Negative Qty Action


Specifies the action that must be taken when a transaction for a part in this part class results in a negative on-hand
balance.

Description
Specifies a description of the part class.

Default Commodity
Indicates the default commodity code of the part class. This field may be blank.

Inspection Required
Indicates if inspection is required upon receipt.

Part Class...
Click this button to search for and select the part classes that you would like to include in the report.

Part Fields
Part Fields

Batch
Indicates if the lots of the part require a batch number. This value is pertinent only for tracked parts.

Batch
Specifies the tracking status of the lot batch number. The options are:
• N - Not Tracked
• T - Tracked
• M - Mandatory

Best Before Date


Indicates if the lots of the part require a best before date. This value is pertinent only for tracked parts.

Best Before Date


Specifies the tracking status of the lot best before date. The options are:
• N - Not Tracked
• T - Tracked
• M - Mandatory

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Class
Displays the part class to which this part is assigned. This field may be blank.

Cure Date
Specifies the tracking status of the lot cure date. The options are:
• N - Not Tracked
• T - Tracked
• M - Mandatory

Description
Displays the description of the selected part.

Expire Date
Indicates if the lots of the part require an expiration date. This value is pertinent only for tracked parts.

Expire Date
Specifies the tracking status of the lot expiration date. The options are:
• N - Not Tracked
• T - Tracked
• M - Mandatory

Firmware
Indicates if the lots of the part require a firmware number. This value is pertinent only for tracked parts.

Firmware
Specifies the tracking status of the lot firmware number. The options are:
• N - Not Tracked
• T - Tracked
• M - Mandatory

Heat Number
Indicates if the lots of the part require a heat number. This value is pertinent only for tracked parts.

Heat Number
Specifies the tracking status of the lot heat number. The options are:
• N - Not Tracked
• T - Tracked
• M - Mandatory

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LotCureDt
Indicates if the lots of the part require a cure date. This value is pertinent only for tracked parts.

MFG Batch
Specifies the tracking status of the lot manufacturing batch number. The options are:
• N - Not Tracked
• T - Tracked
• M - Mandatory

MFG Lot
Specifies the tracking status of the manufacturer's lot number. The options are:
• N - Not Tracked
• T - Tracked
• M - Mandatory

Mfg Batch
Indicates if the lots of the part require a manufacturing batch number. This value is pertinent only for tracked
parts.

Mfg Lot
Indicates if the lots of the part require a manufacturer's lot number. This value is pertinent only for tracked parts.

Original Mfg Date


Indicates if the lots of the part require an original manufacturing date. This value is pertinent only for tracked
parts.

Original Mfg Date


Specifies the tracking status of the lot original manufacturing date. The options are:
• N - Not Tracked
• T - Tracked
• M - Mandatory

Part
Displays the identifier for the selected part.

Part...
Click this button to search for and select the parts that you would like to include in the report.

Qty Bearing
Indicates if this is a quantity bearing part. The Qty Bearing checkbox is selected by default.

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UOM
Specifies the Part Inventory unit of measure.

UOM
Specifies the Part Purchasing unit of measure.

Run the LCNRV Report

1. Navigate to Material Management > Inventory Management > Reports > LCNRV Report CO.

2. The Selection sheet contains the primary options that indicate what data will appear on the report. Select
the Report Options that you would like to use for this report run. Define a date range to determine what
records to include and select the All Parts checkbox if you wish to include all parts into the report regardless
of their individual LCNRV report settings.

3. Define the Calculation Method, Sales Fee Percentage, and Rate Type options to use for this report run.

4. Select the LCNRV Report check box if you wish to include only specific parts into the report.

5. Select the Inactive Sales Items Report check box if you wish to include inactive sales items into the report.

6. The Filter Summary group box displays the filter options that you have set for this report. The fields in this
group box will display the All Selected value by default. To change the filters, use the Filter sheet.

7. Click the Generate... button or navigate to Actions > Generate... to generate the report.
The Report-LCNRV (LCNRV Report) window displays.

8. The Report Style is set to Standard - SSRS by default.

9. If you wish to generate this report through a regular, automatic schedule, select an option from the Schedule
drop-down list, then select the Recurring check box. This indicates that each time the system clock activates
this schedule, the report will automatically generate.

10. Enter how long you would like this report to remain available after it generates by selecting an option from
the Archive Period drop-down list.

11. To help identify this run of the report, enter text in the User Description field. This User Description text
displays in the System Monitor to help you locate an archived report.

12. Before you preview the report, you can select the Output Format that you wish to use from the drop-down
list.

13. Click the Print Preview button to preview the report on your screen before printing it out or saving it as
an electronic file.

14. To print the report, click the Print button. A menu displays with the Server Printer and Client Printer
options.
• Server Printer - Sends the report to an SSRS printer available on your network.
• Client Printer - Sends the report to a printer connected to your local machine.

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Depending on which option you select, either the SSRS Printer or SSRS Client Printer window displays.
Use the sheets on these windows to select the printer and other print output options. You can also use
these windows to send the report as an e-mail attachment or a fax.

Magnetic Media Report CO

Use the Magnetic Media Report CO program to generate Magnetic Media xml reports to submit to the National
Directorate of Taxes and Customs (DIAN).
To generate such reports you must have at least one report definition set up according to DIAN guidelines. For
information on report definitions, refer to Magnetic Media Setup topics in this guide.
The system generates an xml report named according to DIAN requirements for each Format Header set up in
the definition enclosing the data selected in Format Lines. It also consolidates all report formats included in the
definition into an Excel file where you can review data in user friendly output. You may select to create a report
log to use for data reconciliation. The log is included as a separate sheet into the Excel file and contains report
settings information and financial data.

Detail Fields
Detail Fields

Fields for the current sheet are listed on this topic.


Some fields on the interface have a context menu, which is indicated by a triangle in the upper right corner of
the field. To open the context menu, right-click on the field.

Book
Defines the general ledger book for which this report will gather information. A book determines the currency,
chart of accounts, and fiscal calendar used for all transactions recorded within it. All the books available within
the current company display on this list; select the book you need.

Definition ID
Specifies a Definition ID used for report.

Delivery Number
Specifies the initial value to number all generated xml files. The last used number will be displayed in the second
field when the files are generated. Note that it is required to have consecutive file numbering within the fiscal
year.

Delivery Type
Specifies the report delivery type. The available options include:
• First delivery
• Replacement

Description
Provides report description.

Fiscal Year Suffix


Specifies the fiscal year suffix, if applicable, that differentiates the fiscal year.

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Fiscal Year...
Specifies the fiscal year used for the report.

Report ID...
Click this button to search for existing records. This search program retrieves the record type displayed on the
button label.

Schema
Specifies the Magnetic Media report schema.

Zero Negative Amounts


Indicates whether the negative amounts included in report should be replaced by zeros.

Generate a Magnetic Media Report

Use these steps to generate Magnetic Media reporting output.

1. Navigate to Financial Management > General Ledger > Reports > Magnetic Media Report.

2. In the Report ID enter a report identifier.

3. Enter a Description for the report.

4. Select the general ledger Book from which this report will gather information.

5. Specify the Fiscal Year to use for the report.

6. Select the report Schema.

7. Select the Definition ID on which the report is based.

8. Use the Delivery Type field to specify the initial value to number all generated xml files. The last used
number will be displayed in the second field when the files are generated. Note that it is required to have
consecutive file numbering within the fiscal year.

9. Accept the default Delivery Number or enter your own.

10. Select the Zero Negative Amounts check box if you need to replace the negative amounts in report by
zeros.

11. Click Save.

12. From the Actions menu, select Generate.

13. Select the Create Log File check box if you want to create a log file with report settings and financial data.

14. The Records per File field displays the maximum number of records that can be included into a single
Magnetic Media xml report (5000). If the number of records you have in your output exceeds this value,
the system will break the report into several files.

15. Accept the default Report Style and Schedule.

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16. Enter how long you would like this report to remain available after it generates by selecting an option from
the Archive Period drop-down list.

17. If needed, enter a brief explanation that describes a specific run of a report in the User Description field.

18. Click the Generate button on the Standard toolbar.

Net Present Value Report CO

Use the Net Present Value Report CO to display net present values for the AR and AP invoices.
You need to specify the report type: AR or AP.
• If you select AR, the report will show only AR invoices. Credit memos will not be shown.
• If you select AP, the report will show only AP invoices. Debit memos will not be shown.

Launch the Net Present Value Report CO from Financial Management > Accounts Receivable > Reports > Net
Present Value Report CO or Financial Management > Accounts Payable > Reports > Net Present Value Report
CO

Run the Net Present Value Report CO

1. Specify the report type: AR or AP.


• If you select AR, the report will show only AR invoices. Credit memos will not be shown.
• If you select AP, the report will show only AP invoices. Debit memos will not be shown.

2. Specify the fiscal year and suffix.

3. Specify the starting and ending periods. Only invoices with the invoice date within this range will be shown
in the report.

4. Select the Standard CO-SSRS report style.

5. If you wish to immediately generate this report, verify the Schedule drop-down list displays the Now option.
This indicates that the report will immediately run when you generate or print it.

6. To generate this report through a regular, automatic schedule, select an option from the Schedule drop-down
list. Then select the Recurring check box. This indicates that each time the system clock activates this
schedule, the report automatically generates.

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7. Enter how long you would like this report to stay available by selecting an option from the Archive Period
drop-down list. As long as the system clock has not passed this archive period, you can preview and print
the report through the System Monitor.

8. To help identify this run of the report, enter text in the User Description field. This User Description text
displays in the System Monitor to help you locate an archived report.

9. If you need to print report parameters as an appendix to the report, select the Print Report Parameters
check box. This setting enables you to re-create the contents of a printed report by selecting the same
parameters and report options, which were used to create the original report (if the report data has not
been updated in Epicor ERP since the original report was printed).

10. Print the report.

One Time Tax Report CO

Use the One Time Tax Report CO program to produce a report that complies with Colombia government
requirements by listing all IVA and withholding tax transactions.
Only debit and credit columns display in this report at the grand total level. Use the Filter > One Time sheet to
select the one time ID.
When generating this report you can use the following report style:
• Standard CO - SSRS
Launch the One Time Tax Report CO from Financial Management > Accounts Receivable > Reports > One Time
Tax Report CO or Financial Management > Accounts Payable > Reports > One Time Tax Report CO.

Revelations Report CO

Use the Revelations Report CO report to generate the information about the revelation notes entered in
Revelations Entry CO.

Launch the Revelations Report CO from Financial Management > General Ledger > Reports > Revelations Report
CO

Run the Revelations Report CO

1. The Detail sheet contains the primary options that indicate what data will appear on the report output.
Define which selection method will be applied: By Fiscal Period or By Date Range.

2. Select the Report Options you wish to use for this report run.

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3. Use the Filter sheet to limit the report to only display records linked to specific user and journal codes. If
you do not select filter, the report/form prints all records that match the parameters defined in the Report
Options fields. Notice after you select filter and return to the Detail sheet, the Filter Summary group box
indicates whether you have set up filters for this report run.

4. If you wish to immediately generate this report, verify the Schedule drop-down list displays the Now option.
This indicates that the report will immediately run when you generate or print it.

5. To generate this report through a regular, automatic schedule, select an option from the Schedule drop-down
list. Then select the Recurring check box. This indicates that each time the system clock activates this
schedule, the report automatically generates.

6. Enter how long you would like this report to stay available by selecting an option from the Archive Period
drop-down list. As long as the system clock has not passed this archive period, you can preview and print
the report through the System Monitor.

7. To help identify this run of the report, enter text in the User Description field. This User Description text
displays in the System Monitor to help you locate an archived report.

8. Print the report.

Trial Balance Report

Use the Trial Balance Report program to produce a report that shows the balance in your trial balance account.
When generating this report you can use the following report style:
• Standard Co - SSRS
You can specify which segments to include in your report and can print either period or daily balances.
Launch the Trial Balance report program from the Financial Management > General Ledger > Reports
directory.

Withholding Tax Certificate

Use the Withholding Tax Certificate program to produce a tax certificate which informs suppliers of taxes
withheld on behalf of their tax liability.
When generating this report, use the following report style:
• Standard CO - SSRS
Launch the Withholding Tax Certificate from Financial Management > Accounts Payable > Reports.

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