Are You Making The Most of Your Time at Work?: Rate Your Time Management Skills and Find Out

Are you making the most of
your time at work?

Rate your time management skills and find out.
Take inventory of these best practices in time Make lists
management to see how well you use your Whether it’s your daily action items, key points to include in a
presentation, or breaking a large project into a series of smaller, more
time. As you read each tip, think about your manageable tasks, lists are valuable time management and planning
previous workday and mark the checkbox if you tools.
followed the tip. If not, leave it blank. Count Prioritize
up the total boxes you marked and check your Once you have your list, highlight the top three priorities. It’s important
score at the end. to revisit this key time management task daily, or at least frequently, as
priorities are always subject to change.
Weigh importance over urgency

It’s easy to get caught up in the sense of urgency associated with short
deadlines. But what’s urgent isn’t necessarily important in terms of
long term goals and objectives. When a new action item arrives, time
management experts advise us to weigh its relative importance to other
tasks we’re already managing. Find the balance between tasks that
require immediate attention and those that support larger company/
career objectives and goals.
Schedule for success

Identify three important tasks every day and schedule time for them.
If it’s difficult to find extra time in your schedule, reserve time in
advance. Take control of your work day to ensure you accomplish your
most important tasks every day.
Work in stages
It’s no secret that productivity declines over longer periods of time.
If you have a project that you estimate will take four hours, try
working in smaller increments throughout the day instead of doing it
all in one session. When fatigued or frustrated, switch to another task
and you’ll return refreshed—perhaps even with a new perspective.
Rate your time management skills.
Automate reminders
To help keep yourself on schedule use the automated appointment See how you rate
pop-up reminders available in most desktop calendar applications. Now count up the checkboxes you marked to see how your score
Schedule five or ten minutes of buffer time between appointments to stacks up:
have time for travel, meeting prep and checking of urgent messages.
A (10 to 12) – Congratulations, you’re top-notch at time
Balance effort and benefit management! Be sure to share your successful techniques with
your colleagues.
Some things need to be perfect, others don’t. Make a conscious effort
to weigh the value of perfectionism versus its reward. It’s likely the B (7 to 9) – Great work, you’re already a time management pro.
extra time it takes to ensure some tasks are perfect could be better Keep adding to your skills to become even more productive.
spent applied to something else. C (4 to 6) – Good work, you’re making some sound decisions
Stop saving everything about how to use your time effectively. Keep going and take it to
the next level.
The more files you save, the harder it is to find the one you need now.
Learn what to keep and what to discard by browsing through your D (1 to 3) – There’s room for growth. Pick three unchecked items
old files, archiving some and deleting others. As a rule, if you haven’t from your list and start working them into your life to boost your
referred to them in the past year, chances are you won’t need them in productivity today.
the future either. F (0) – Give yourself a pat on the back for taking the time to take
the test. Now follow our recommendations to start maximizing
Think a step ahead your precious time.
One of the best ways to take control of your time is to get ahead of
the curve. Instead of reacting to circumstances, spend some time
thinking about what’s next. Make plans and take action proactively
to save time later.
Make time for your career

In an ideal world, hard work and dedication are always rewarded.
But in the real world, your best bet for advancement is to ensure you
allow some time for networking, learning new skills, and pushing Save Time and Expense
yourself to grow. For most of us, our advancement is up to us.
Convert any office document into a PDF
Multitask judiciously file with a touch of a button on a Xerox
multifunction printer. You can scan any
Make no mistake, texting while driving is not a good idea. But
printed document to the PDF format and
reading on public transit is—or listening to a business audiobook
send it directly to email right from the
while exercising. Look for opportunities to combine compatible tasks
control panel of select models.
and get two things accomplished at once.
Trade-in your old printer or multifunction
Do it sooner than later printer (MFP) and save big when you
Without a deadline, it’s too easy to put things off. If a task doesn’t purchase a new Xerox printer or MFP. To
have a deadline, give it one—and stick to it. If it’s really not all that see how much your trade-in unit is worth
important, consider taking it off your action item list entirely. visit xerox.com/trade-in
www.
Contact your local Xerox Solution Provider for more information

on time and cost saving solutions with our comprehensive line
of Xerox® printers and multifunction printers.
©2015 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design® are trademarks of Xerox
Corporation in the United States and/or other countries. XOGFL-57UC

Are You Making The Most of Your Time at Work?: Rate Your Time Management Skills and Find Out

Uploaded by

Copyright:

Available Formats

Are You Making The Most of Your Time at Work?: Rate Your Time Management Skills and Find Out

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Are You Making The Most of Your Time at Work?: Rate Your Time Management Skills and Find Out

Uploaded by

Copyright:

Available Formats

Are you making the most of

your time at work?

Weigh importance over urgency

Schedule for success

Make time for your career

Contact your local Xerox Solution Provider for more information

You might also like