Higher Nationals in Computing

Unit 06: Managing a Successful

Computing Project
ASSIGNMENT 1

Learner’s name: NGUYEN MANH HIEP LONG

Assessor name: PHAN MINH TAM

Class: GCS0703B

ID: GCS18901

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Assignment due: Assignment submitted:

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 ASSIGNMENT 1 FRONT SHEET

Qualification BTEC Level 5 HND Diploma in Computing

Unit number and title Unit 06: Managing a Successful Computing Project

Submission date Date Received 1st submission

Re-submission Date Date Received 2nd submission

Student Name Student ID

Class Assessor name Phan Minh Tam

Student declaration

I certify that the assignment submission is entirely my own work and I fully understand the consequences of plagiarism. I understand that
making a false declaration is a form of malpractice.

Student’s signature

Grading grid

P1 P2 P3 P4 M1 M2 D1

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 Summative Feedback:  Resubmission Feedback:

Grade: Assessor Signature: Date:

Signature & Date:

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 ASSIGNMENT 1 BRIEF
Qualification BTEC Level 5 HND Diploma in Computing

Unit number and title Unit 06: Managing a Successful Project

Assignment title Plan and conduct a small scale research activity

Academic Year September 2019

Unit Tutor Phan Minh Tam

Issue date Submission date

Submission Format:

Format: The submission is in the form of an individual written report that shows how you have manage
the project. This should be written in a concise, formal business style using single spacing
and font size 12. You are required to make use of headings, paragraphs and subsections as
appropriate, and all work must be supported with research and referenced using the
Harvard referencing system. Please also provide a bibliography using the Harvard
referencing system.
Submission Students are compulsory to submit the assignment in due date and in a way requested by
the Tutors. The form of submission will be a soft copy in PDF posted on corresponding
course of http://cms.greenwich.edu.vn/
Note: The Assignment must be your own work, and not copied by or from another student or from
books etc. If you use ideas, quotes or data (such as diagrams) from books, journals or other sources, you
must reference your sources, using the Harvard style. Make sure that you know how to reference
properly, and that understand the guidelines on plagiarism. If you do not, you definitely get fail
Assignment Brief and Guidance:

Scenario: Digital Wellbeing is about fashioning and sustaining a healthy relationship with technology. As
technology plays a big part in our lives we find ourselves spending an increasing amount of time online
and on our devices. Our wellbeing is dependent upon our mental and physical health and thereby our
digital wellbeing is influenced by our online interactions and the amount of time we spend on our
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devices.
Whilst technology and the internet can simplify and enhance our lives they can also be distracting, be a
cause of anxiety, and make us feel upset. Being in control of technology enables us to use its full
potential and gain all the benefits of it.

Tasks
As a member of Research and Development department, you have been assigned a mini-project to
explore some of the areas of digital wellbeing from the standpoint of a prospective computing
professional and investigate digital wellbeing within computing systems and explore the responsibilities
and solutions to the problems presented.
You need to do primary research (both qualitative and quantitative research) and secondary research to
find out that impact and conduct a report for your research. Even it’s a mini-project, you must apply
project management (PM) techniques such as project charter with aims, objectives, cost etc. As for time
management, you need to produce WBS and Gantt chart with reasonable tasks and time. A project
logbook is required to provide evidence of the project development process and ongoing reflection for
every week. This logbook will be needed later for your reflection and evaluation in Assignment 2. As part
of QA (quality assurance) policy, in the report you also need to critically evaluate the PM process and
appropriate research methodologies applied.
Your report must have an introduction stating the project aims and objectives. This must be followed by
a copy of your project management plan. Your plan should show the milestones when you will review
with your tutor your ongoing progress so far. You will submit your logbook which shows how you have
carried out the project.

Learning Outcomes and Assessment Criteria

Pass Merit Distinction

LO1 Establish project aims, objectives and timeframes based on the LO1 & LO2
chosen theme D1. Critically evaluate the
P1 Devise project aims and M1 Produce a comprehensive project management
objectives for a chosen project management plan, process and appropriate
scenario. milestone schedule and project research methodologies
P2 Produce a project schedule for monitoring and
applied.
management plan that covers completing the aims and objectives
aspects of cost, scope, time, of the project.
quality, communication, risk

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and resources.
P3 Produce a work breakdown
structure and a Gantt Chart to
provide timeframes and stages
for completion.
LO2 Conduct small-scale research, information gathering and data
collection to generate knowledge to support the project
P4 Carry out small-scale M2 Evaluate the accuracy and
research by applying reliability of different research
qualitative and quantitative methods applied.
research methods appropriate
for meeting project aims and
objectives

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 Table of Contents

LO1 Establish project aims, objectives and timeframes based on the chosen theme ............................ 8

P1 Devise project aims and objectives for a chosen scenario ................................................................. 8

1.1 Introduction to Project Management ................................................................................................ 8

1.1.1 Definition of Project ........................................................................................................................ 8

1.1.2 Definition of project management .................................................................................................. 8

1.1.3 Definition of software project management................................................................................... 7

1.2 The key stages of project management ............................................................................................. 7

1.2.1 Phase 1 : Project Initiation............................................................................................................... 7

1.2.2 Phase 2 : Project Planning ............................................................................................................... 7

1.2.3 Phase 3 : Project Execution ............................................................................................................. 7

1.2.4 Phase 4 : Project Performance/Monitoring .................................................................................... 7

1.2.5 Phase 5 : Project Closure ................................................................................................................. 7

1.3 The advantages of project management ........................................................................................... 7

1.4 Project proposal.................................................................................................................................. 7

1.4.1 Project scenario ............................................................................................................................... 7

1.4.2 Project requirement ....................................................................................................................... 7

1.4.3 Project aims ..................................................................................................................................... 7

1.4.4 Project objectives ............................................................................................................................ 7

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P2 Produce a project management plan that covers aspects of cost, scope, time, quality,
communication, risk and resources ....................................................................................................... 14

2.1 Project scope .................................................................................................................................... 14

2.2 Project time ...................................................................................................................................... 14

2.3 Project resource ............................................................................................................................... 14

2.4 Project cost ...................................................................................................................................... 14

2.5 Quality .............................................................................................................................................. 14

2.6 Risk .................................................................................................................................................... 14

P3 Produce a work breakdown structure and a Gantt Chart to provide timeframes and stages ........ 15

3.1 Requirement analysis ....................................................................................................................... 15

3.1.1 Analysis .......................................................................................................................................... 15

3.1.2 Work breakdown schedule ............................................................................................................ 15

LO2 Conduct small-scale research, information gathering and data collection to generate knowledge
to support the project ............................................................................................................................ 16

P4 Carry out small-scale research by applying qualitative and quantitative research methods
appropriate for meeting project aims and objectives............................................................................ 16

4.1 Online survey .................................................................................................................................... 16

4.2 Literature Analysis .............................................................................................................................. 1

References .............................................................................................................................................. 21

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 ASSIGNMENT 1 ANSWERS

LO1 Establish project aims, objectives and timeframes

based on the chosen theme

P1 Devise project aims and objectives for a chosen scenario.

1.1 Introduction to Project Management
1.1.1 Definition of Project
A project is a series of tasks that must be completed to achieve a specific outcome. Also, a
project can be defined as a set of inputs and outputs necessary to achieve a specific goal.
Projects can range from simple to complex, and one or a hundred people can manage them.
A manager or executive often describes and delegates projects. They surpass their
expectations and objectives, and it is up to the Logistics Management Team to carry out the
project in a timely manner. Terms may be set sometimes or a time limit may be set. Some
teams break up the project into individual tasks for good project productivity so that they
can manage accountability and maximize team strengths.

Time: planning is a set of strategies that are used to create and present schedules indicating
when work is going to be done.

Cost: how to obtain the necessary funds and handle the finances?

Quality: how to ensure health for deliverables and management processes?

1.1.2 Definition of Project Management

Project management is the process of designing, preparing, implementing, monitoring and
closing a team's work to achieve specific targets and fulfill certain success criteria at the
specified time. The primary challenge in project management is to reach these project

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objectives within the specified time constraints. The main restrictions are range, space,
performance and budget. The secondary — and more aggressive— problem is to maximize
the distribution of necessary inputs and adapt them to achieve predefined targets.

The aim of project management is to deliver a full project that satisfies the expectations of
the company. In many instances, the purpose of project management is also to mold and
change the brief of the company so that it can feasibly meet the priorities of the client.
Once the expectations of the company are clearly defined, they will affect the choices made
by other people involved in the project, such as project managers, architects, contractors
and subcontractors. Ill-defined and overly imposed project management priorities is
harmful to decision-making.

A project is a temporary undertaking designed to produce a unique product, service or

result with a predetermined start and end (usually time-constrained and often restricted by
financing or staffing) dedicated to achieving specific goals and objectives, primarily to bring
about beneficial change or added value. The temporary nature of projects compares with
business as usual (or operations); In reality, handling these distinct development methods
requires specific technological expertise and management strategies to be developed.

For example , this is a Technology implementation project

1.1.3 Definition of Software Project Management

Software project management refers to a branch of project management dedicated to the
planning, scheduling, allocation of resources, execution, tracking and delivery of software
and web projects.

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Software engineering project management is different from conventional project
management because software projects have a complex lifecycle process that requires
multiple rounds of reviewing, upgrading, and customer feedback. To order to keep up with
the increasing pace of industry, many IT-related initiatives are handled in an agile fashion
and iterate depending on client and stakeholder input.

For example : Waterfall model , spiral model , V-shaped model

Waterfall model

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 Spiral model

V-shaped model

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 Agile model

1.2 The key stages of Project Management

1.2.1 Phase 1: Project Initiation

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In this stage , the project manager have to confirm the project requirement and the
consumer needs. The project launch the project and start to document all the project
progress.

1.2.2 Phase 2: Project Planning

In this stage , the project manager have to identify the project consumes and requirement
and plan the project schedule or chart. Some of the project consumes are project scope ,
budget , time , effort , resources…

• Project resources including human resources , company resources, personal resources,

hardware and software resources, space resources, and other environment resources.
• Project scope are planning document, work breakdown schedule, Gantt chart ,
communication plan , Forecasting and Actual result report ,tracking granularity,
customer needs or problem solve, cost document and other governance (like risk
management).
• Project budget mostly are resources cost and effort for the project.
• Project time mostly are project document , scope and time phase between steps.

1.2.3 Phase 3: Project Execution

Create and manage a team that will be working on the project.

Execute the project's scope.

Recommend changes, bug fixes, process group planning, implementation and monitoring
preventive and disciplinary action.

Contact all interested parties in good time.

Approved organizational, study and program changes have been implemented.

Team building workouts.

To offer gratitude and opportunities to the team members to keep them focused.

Keep Progress Review sessions to ensure the project is on track and any delays are resolved
as quickly as possible.

Using Work Authorization in services for work identification.

Request responds to your tendering and outsourcing criteria from the supplier .

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1.2.4 Phase 4: Project Performance/Monitoring
Performance and Control Project Work requires comparing the actual project output with
the scheduled project management activities. It can primarily be seen as a process of
command that takes place at all stages of a plan, i.e. from initiation to closure. Monitoring
and monitoring project work for small projects is comparatively an easy task. But, as you
know, for large projects where the project manager needs a systematic effort to monitor
and control how the processes are going, project management is more narrowly necessary.
For large projects, he or she will not be personally involved for carrying out project work.

1.2.5 Phase 5: Project Closure

Confirmation that all the work has been done, confirmation that all approved project
management procedures have been carried out, and formal recognition of project
completion — everyone acknowledges that it has been completed.

1.3 The advantages of project management

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 • More likely to succeed .
• Improve your performance at work .
• Gain a good advantage in your career.
• Decrease the possibilities of your project failing .
• Stay on schedule and keep costs and resources to budget.

1.4 Project proposal

1.4.1 Project scenario

Do digital technologies improve life or distract from it? The efficiency of products and
features specifically designed to improve health and wellbeing.

1.4.2 Project requirement

The research must be finished in under 2 weeks .

Any data used in the research must come from trustworthy sources.
The report must have a visualization of information.
The research conducts using both online survey and literature analysis methods .

1.4.3 Project aims

To further improve health and wellbeing of the user .

1.4.4 Project objectives

The company will gather information about the products that actually improves
health and design a product and features for it . This will help lots of people .

P2 Produce a project management plan that covers aspects of

cost, scope, time, quality, communication, risk and resources.
2.1 Project scope
This research on digital wellbeing will be completed in about 2 weeks to have a deeper
understanding in the influence of technology in our everyday life . The outcome will show us

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the current situation more clearly and from that , we can create solutions base on the
conclusion of this project.

2.2 Project time

Objective Estimated time
Write a survey of current technology that effect life. 4 days
See how technology influence lives. 3 days
Analyze the result. 2 days
Complete report. 2 days

2.3 Project resource

Resource name Work Details 1-Oct
Hiep Long 80 hours Work 40 hours

2.4 Project cost

Variable Unit Cost per unit Weight Cost
Work time 80 9$ 1 720$

2.5 Quality
• Keyword listing must be recorded in files.
• Data must be obtained from trusted sources and checked for bias.
• The online survey must be designed to reduce bias .
• The online survey must be carried out with a large sample size.
• The scope of the search will be adjusted every day to suit the changes.

2.6 Risks

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Risk Risk level(L/M/H) Likelihood of Mitigation strategy
event
Person work H: Over 80 Certainly Ask professionals ,
hours Create a complete
project management
and communication
plan.
Estimated H: Under 2 Certainly Create a complete basic
project weeks project timeline with
Schedule frequent baseline.
Incorrect L : Scope is Unlikely Scope originally planned
project scope usually revised in the project plan,
creep usually reviewed to
prevent unnoticed scope
creep
Unrealistic cost H : Simple table Certainly Included in the project
plan with few plan, subject to
variables makes improvement as new
high error risk details regarding project
scope are revealed.

P3 Produce a work breakdown structure and a Gantt

Chart to
provide timeframes and stages for completion.
3.1 Requirement analysis
3.1.1 Analysis
The research must be completed in under 2 weeks , the maximum number of work day
allow is 11 (no weekend included)

Data used must come from credible source : the author , publisher must be widely-
known

•The report must have a visualization of information: chart is made use to aid the
interpretation of data
•The research conducts using both online survey and literature analysis methods.

3.1.2 Work breakdown structure

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%

3.2 Planning
Task Resource Start date Duration End date
Make a keyword Hiep Long 10/3/2019 1 10/3/2019
list
Define scope Hiep Long 10/4/2019 1 10/4/2019
Search for Hiep Long 10/5/2019 2 10/6/2019
written works
Gathering Hiep Long 10/7/2019 2 10/8/2019
written works
Written works Hiep Long 10/8/2019 2 10/9/2019
review
Withdraw Hiep Long 10/9/2019 2 10/10/2019
information from
written works
Conduct survey Hiep Long 10/11/2019 1 10/11/2019
on internet
Written works Hiep Long 10/12/2019 1 10/12/2019
analysis
Prepare Hiep Long 10/13/2019 1 10/13/2019
visualization
Prepare to write Hiep Long 10/14/2019 1 10/14/2019

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LO2 Conduct small-scale research, information
gathering and data collection to generate knowledge
to support the project
P4 Carry out small-scale research by applying qualitative
and
quantitative research methods appropriate for meeting
project aims and objectives
4.1 Online survey
Survey Design

Question 1 : What is your age group

a. Under 6

b. From 6 to 18

c. Over 18

Question 2 : Do you use smartphone everyday ?

a. Yes

b.No

Question 3 : Do you use computer/laptop everyday ?

a.Yes

b.No

Question 4 : How long do you use smartphone/computer/laptop in one day ?

a. 1-3 hours

b. 3-5 hours

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c. Over 5 hours

Question 5 : How long can you focus ?

a. Under 20 minutes

b. From 20 minutes to 1 hour

c. More than 1 hour

Question 6 Do you have an urge to use electrical devices when you have free time?

a. I have to do it !

b . Maybe a little….

c . Nope , have to focus in my work/studies

Question 7 : What do you often do when you have your electrical devices ?

a. Play games

b. Facebook , Instagram,….

c. Study ? (I highly doubt that)

d. Listen to music/Watch vids

This survey is conducted with n=1000

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4.2 Literature analysis
There’s no doubt that technology played a major part in our lives. According to the
survey , people can study , work , play games , access to social networks . Because
technology is so useful and entertaining , many people get addicted to it. Nowadays , we
can see that teenagers
would rather use smartphones/computer rather than playing sports with others. We are
only scratching the surface , some people even become addicts to online life which leads
to weakening of the eye (have to wear glasses) , some got psychological problems ,
some abandon their studies/work just to satisfy their online life , remembering and
focus abilities are weakened.
Online addiction is a global problem . In overall , we can’t deny the fact that technology
has overwhelming advantages , however we have to manage our time using it.

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References
1 Wikipedia.org (2019) Project management [online] Available at :
https://en.wikipedia.org/wiki/Project_management [Accessed 18 Oct. 2019] .

2 Wrike.com (2019) What Is Software Project Management?. [online] Available at:

https://www.wrike.com/project-management-guide/faq/what-is-a-project-in-project-
management/ [Accessed 19 Oct. 2019].

3 Smartsheet.com (2019). Demystifying the 5 Phases of Project Management. [online]

Available at: https://www.smartsheet.com/blog/demystifying-5-phases-project-
management [Accessed 19 Oct. 2019].

4 Bright Hub PM. (2019). The Top 10 Benefits of Project Management. [online] Available
at: https://www.brighthubpm.com/project-planning/2350-the-top-ten-benefits-of-
project-management/ [Accessed 19 Oct. 2019].

5 nibusinessinfo.co.uk. (2019). Advantages of project management. [online] Available

at: https://www.nibusinessinfo.co.uk/content/advantages-project-management
[Accessed 19 Oct. 2019].

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