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Tally-9 0
Tally-9 0
Accounting:
Accounting is the Language of Business. It involves Identifying, Measuring, and presenting economic Information about a
Business.
Tally 9.0:
Tally is one of the popular Financial Accounting & Inventory management systems. It is fully Computerized Accounting
Software. This is the copyright product of Tally Solution Pvt. Ltd. Its Headquarter is in Bangalore with main sales center in London. It
has version like 4.5, 5.4, 6.3, 7.2, 8.1 & 9.0.
Starting Tally:
Click on Start.
Then, Go to Program.
Click on Tally 9.0.
OR,
Double Click on Tally 9.0.
Create a Company:
When you start Tally for the very first time you would require creating a company “Create Company” simply means giving
basic information about the accounts Tally is to maintain for you.
Choose Create Company from the Company Info menu then press Enter key or Press ‘C’.
Fill up given Company form then press CTRL+A. – To Save.
SHUT A Company:
Shut a company means to unload it. It does not mean that you have deleted it. Simply select it again to load and work on it
again.
Choose Shut Company from the company info menu then Press Enter Key or Press H.
Select Company Name then Press Enter key.
ALTER a Company :
You can modify, at any time any information given while creating the company.
First open your company Name.
Choose Alter from the company info menu then press Enter key or Press A.
Select company name then press Enter Key.
Modify company details as per your requirements.
Press Ctrl+A to Save.
DELETE a Company:
To Delete an existing company first you load company in alter mode then press Alt+D. A conformation message will appear.
First open your company name.
Choose Alter from the company info menu then press Enter key or Press A.
Select company name then Press Enter Key.
Press Alt+D to Delete.
Press Y.
BACK UP:
The data you enter are stored on hard disk. A copy of entire set of should be kept in of the place (Like Floppy, USB and CD)
etc. even in the hard disk for safety. This process of keeping a copy of the data in another place is called backup.
Choose Backup from the company Info. (Alt+F3 / Alt+F1)
Choose Destination drive.
Choose Company Name.
RESTORE:
If the original data stored in the hard disk gets damaged or deleted then you can copy back the data kept in other place. The
process of getting back the earlier data in hard disk is known as restore of data.
Choose Restore from the Company Info.(Alt+F3)
Choose Source drive.
Choose company name.
Press Ctrl+A to save.
Inventory Info:
To enter & maintain Inventory details select option maintain a/c with Inventory or Inventory only in company creation
screen.
Stock Group:
- It refers to classification & identification of stock item according to nature, brand and quality of specification.
Single Stock Group Creation:
Gateway of Tally.
Select Inventory Info.
Select Stock Group.
Select Single Create.
Name : - Type Name for examples Technos, Hp, Dell, Samsung etc.
Under : - Select Primary.
Finally Accept It.
Altering/Deleting:
Gateway of Tally.
Select Inventory Info.
Select Stock Group.
Select the required one.
Modify as require or to Delete Press Alt+D & Accept it.
Stock Category:
This option is activated if we set ‘YES’ in maintain stock category in F11 Features. Stock Category offers the
benefit of classification of item in another dimension. The concept is similar to cost category in A/C Info.
Creating Stock Category:
Gateway of Tally.
Select Inventory Info.
Select stock category.
Select create from single.
Name - Type the Name for example Computer, TV, Mobile, Monitor etc.
Stock Item:
Stock Item Creation:
Gateway of Tally.
Select Inventory Info.
Select Stock Item.
Select Create.
Name - Type the name of stock Item E.g. Laptop Computer, Phillips 14” TV etc.
Under - Select Stock Group (If not created press Alt+C & create it)
Unit - Select the unit of measurement E.g. Piece, Set, Lit.
Account Groups:
Tally automatically creates a set of pre-defined Accounts Groups called Reserved Groups for each Company.
Reserved Groups that goes into Balance Sheet:
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Accounting Tally
Liabilities Side
Capital Account
Reserves and surplus (retained Earning)
Loans (Liabilities)
Bank OD Accounts
Secured Loans
Unsecured Loans
Current Liabilities
Duties & Taxes
Provisions
Sundry Creditors
Assets Side
Fixed Assets
Investments
Current Assets
Bank Accounts
Cash-in-hand
Deposits (Asset)
Loans & Advances (Asset)
Stock-in-hand
Sundry Debtors
Branch/Division
Misc. Expenses (Asset)
Suspense Account
Reserved Groups that goes into Profit & Loss Account:
Income Side
Sales Account
Direct Income [Income Direct]
Indirect Income [Income Indirect]
Expense Side
Purchase Account
Direct Expenses [Expenses Direct]
Indirect Expenses [Expenses Indirect]
Capital Account:
This is a Primary group that contains the Capital, reserves and surplus of the Company.
Capital: - This may be directly placed under capital group. Common examples of ledger under this account group are
share capital, partners’ capital Accounts, Proprietors capital Accounts.
Reserves and Surplus: - It is a sub group of capital account. Some examples are General Reserve, Capital Reserve,
Investment Allowance reserve, Share Premium account etc.
Loans (liabilities):
All loans taken should be placed here. Reserved sub-groups are
Bank OD Accounts [Bank OCC A/C]: - The bank overdraft and cash credits accounts should be placed under this group.
Secured loans: - Term loans and other medium/ long term secured loans should be put under this group. Loans taken
from banks, financial institutes etc upon furnishing security.
Unsecured loans: - All unsecured loans like loans from directors, friends, and relatives should come under this group.
Current Liabilities: - It has further been sub divided into 3 sub-groups.
Duties and taxes: - This is for all sales and other trade taxes. This head normally constitutes all the duties and taxes that
you collect or pay through sales and purchase transactions. Some examples are purchase tax, sales tax, and marketing fee.
Provisions: -It is a place for all provisions. Common examples are income tax, Provision for bad debts.
LEDGER:
A Ledger is the actual account head to which you identify a transaction. You pass all accounting voucher entries
using ledgers.
Ledger Accounts:
Tally automatically creates two Ledger Accounts. They are
1. Cash (under Cash-in-Hand Group)
2. Profit & Loss Account (Direct Primary Account)
To Create single Ledger:
Gateway of Tally —> Accounts Info. —> Ledgers —> Single Create
Name : Capital A/c
Under : Capital Account
Some other ledger:-
Ledger Name Under
Some Ledger in Tally
Name Under
Share Capital Of Mr. Anil Capital A/c
Share Capital Of Mr. Sunil "
Share Capital Of Mr. Suman "
Partner’s Capital "
Proprietors capital "
Owner’s Capital "
Capital Reserves Reserve & Surplus
General reserves "
Investment Allowance Reserve "
Share Premium A/c "
Reserve for Depreciation "
Computer Fixed Assets
Furniture & Fixture "
Plant & Machinery "
Motorcycle "
Delivery Van "
Fax Machine "
Printer "
Photocopy Machine "
Scanner "
Land "
Building "
Telephone Set "
Patents "
Trade Rights "
Deleting a ledger: -
You can delete a ledger from the alteration mode by pressing <Alt>+<D>. Tally does not allow deletion of
accounts that have transactions. Therefore, should you wish to delete an account, which has transactions, you must first
delete all its voucher entries.
- In Multiple alter mode ledger can't be deleted. To delete use single mode.
- To go back to any previous field for editing in the ledger creation or altering screen use backspace key or shift + tab.
Deleting:
In Multiple alter mode Ledger can’t be deleted. To delete use single mode.
To go back to any previous field for editing in the ledger creation or altering screen use backspace key or shift+tab.
Trading Accounts
Dr. (Direct Expenses) (Direct Income) Cr.
Particulars Amount Particulars Amount
To Opening Stock *** By Sales **
Less: Return Inward ** ***
To Purchase ** By Closing Stock ***
Less: Return outwards ** ***
To Carriage on Purchase *** By Gross Loss c/d (if loss) ***
To Freight ***
To Wages ***
To Productive wages ***
To Manufacturing expenses ***
To Duty and Cearing Charges ***
To Royalty on Production ***
To Custom Duty ***
To Excise duty ***
To Store Consumed ***
To Motive Power ***
To Coal and oil, gas ***
To Water Supply ***
To Factory expenses ***
To Octroi ***
To Gross Profit c/d ***
**** ****
Balance Sheet
Capital & Liabilities Amount Assets Amount
Capital *** Fixed Assets:
Add: Net Profit *** Goodwill ***
Less: Net Loss ***
Land and Building ***
Add: Interest on Capital ***
Less: Drawing *** *** Plant and Machinery ***
Furniture, Fixture & Fittings ***
Reserve & Surplus: Motor Vehicles ***
General Reserve, Reserve Fund *** Patent and trade mark ***
Long term Liabilities: Investment:
Long term loan *** Current Assets:
Sundry Creditors *** Closing Stock ***
Bills Payable *** Sundry Debtors ***
Bank Overdraft *** Bills Receivable ***
Income received in advance *** Short term Investment ***
Outstanding expenses *** Prepaid expenses ***
Accrued Income ***
Cash at Bank ***
Cash in Hand ***
**** ****
Accounts
1. Personal Account: s'g} JolQm jf ; +u7g; +u ; DalGwt vftfnfO{ JolQmut vftf elgG5. h:t} M Ram’s A/C, Hari’s A/c, Nepal Bank Limited
A/c etc.
2. Real Account: Joj; fosf ; DklQx? tyf dfn; fdfg; Fu ; DalGwt vftfnfO{ jf:tljs vftf elgG5. h:t} M Furniture A/c, Goods A/c, Cash A/c
3. Nominal Account: Income, Expenses, Profit & Losses ; F u ; DalGwt vftfnfO ; f+s]lts vftf elgG5. h:t} M Interest Received, Dividend
Received, Rent Received etc are Income and Salary, Allowance, Rent, Maintenance, Wages, Interest, Miscellaneous,
Advertisement etc are Expenses.
Rules of Debit and Credit on the Basis of Increase or Decrease in Assets, Liabilities and Capital
Exercise 1.
1. Business started with cash 15000
2. Goods Purchased on cash 5000
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Accounting Tally
3. Sold goods for cash 1100
4. Purchased goods from Kishore 1000
5. Paid to Kishore by cheque 1000
6. Paid for Postage 115
7. Deposited into Bank 7000
8. Sold goods on credit to Raju 11000
9. Received cash from Raju 1500
10. Paid Telephone Charges 60
11. Cash Sales 900
12. Received Cheque from Raju 500
13. Sold goods to Raju on Credit 3000
14. Withdrew from Bank 4000
15. Paid for advertising by cheque 150
Receipt Voucher
2. Payment Voucher: - F5
The payment voucher is for all payments you make through Cash or Bank. Payments can be towards expenses,
purchases, to trade creditors, etc.
Payment Voucher
3. Contra Voucher: - F4
Used to cash Deposit into bank, cash Withdraw from Bank and Fund transfers between two Bank A/c & Cash A/c.
Contra Voucher
4. Journal Voucher: - F7
This is an adjustment between any two or more ledgers. This voucher is used to record for depreciation,
outstanding income & expenses, fixed assets purchase or sales in credit.
Some Examples
1. Goods of Rs. 5,000 Purchase in cash.
2. Goods of Rs. 10,000 Purchase in credit from Mohan & Company.
3. Following item Purchase from Koshi Trade Concern.
10 set of 21” TCL TV @ Rs. 25000.
Part's Account Name: Debit A/c Head [Cash A/c Or Bank A/c Or Name of Buyer]
Sales Ledger Sales A/c
Particulars Amount
Sales A/c Type Amount
Narration:-
Some Examples
1. Goods of Rs 5,000 sold in cash.
2. Goods of Rs. 10,000 sold in credit to XYZ Company.
3. Following item sold to American Trade Concern.
14” Konka Colour TV 5 set @ Rs.16000.
6 set of 21” Konka TV @ Rs. 20000.
10 set of Nokia Mobile N95 @ Rs. 15000.
Vat 13% Extra.
Discount 4%
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Accounting Tally
4. Following item sold to Kalanki Trade Concern.
15 set of Mercantile Computer @ Rs.60000.
20 set of Laptop Computer @ Rs.75000.
12 set of Assemble Computer @ Rs.50000.
Vat 13% Extra.
Discount 7%
Example:
1. Goods of Rs. 750 return to Mohan & Company.
2. Following goods return to Mechi Trade Concern.
40 pieces of Perpasa café @ Rs.250 each.
50 pieces of Raktakunda Rs.120 each.
70 pieces of Madavi @ Rs.350 each.
Vat 13% Extra.
Exercise:
1. Business started Rs.400000.
2. Cash deposited in bank Rs.100000.
3. Machinery bought Rs.200000.
4. Goods purchase from PP Book Center.
5. Sold goods to Madan Rs.5000.
6. Entertainment Expenses Rs.4000.
7. Goods returned to PP Book Center Rs.800.
8. Office Rent paid by Cheque Rs.30000.
9. Cash paid to PP Book Center Rs.3200.
10. Depreciation Charge on Machinery 10%.
Creating:
Gateway of Tally.
Select Inventory Info.
Select Godown.
Select Create From Single.
Shortcut Keys:
1. Single underline the character means press 11. F2 ---- Date.
Alt+the character. 12. Alt+F2 ---- Period.
2. Double underline the character means press 13. Alt+F12 ---- Range.
Ctrl+the character. 14. F4 ---- Contra Voucher.
3. Esc key is to come out from the current screen 15. F5 ---- Payment Voucher.
without saving or to go to previous scrren. 16. F6 ---- Receipt Voucher.
4. Back space key to go to previous field. 17. F7 ---- Journal Voucher.
5. Enter key to go to next field & to accept. 18. F8 ---- Sales Voucher.
6. Ctrl+A ---- To Accept. 19. F9 ---- Purchase Voucher.
7. Ctrl+Q ---- Quit without saving. 20. Alt+F7 ---- Stock Journal.
8. Alt+F3 ---- Company Info. 21. Alt+C ---- To get respective creation screen.
9. F1 ---- Select Company. 22. Alt+D ---- To delete.
10. Alt+F1 ---- Shut Company. 23. Shift+Enter ---- To get detail view.
In company info or in Gateway of Tally screen press highlighted Red color character to open the option like in company
info S to select company, press C to create company, A to Alter company, B to Backup, R to Restore, Q to Quit.
In Gateway of tally I for Inventory info, A for Account info, V for Voucher entry, S for stock summary, D for Display
etc.
Alter Currency
If you do not have multiple currencies, the Alter screen is identical to the Display screen. When you have more than
one currency. Select the currency whose details are to be altered
Change any of the particulars. You may even delete the currency here by using [Alt][D], provided you
The specified rates of Exchange can also be altered. Specified rates are those input by you through the
Rates of Exchange menu or may even be input now. Specified rates are usually the rates quoted in the
newspapers or obtained from banks. The actual transaction rate Rates of Exchange.
The screen always comes up in Alter mode:-
Rates of Exchange
Rates of Exchange operate on day-to-day basis. Hence, you can specify the rates of different currencies for
a day.
Standard Rate
The standard rate is used to calculate variances from the actual transaction rates. You may choose to leave
it blank.
Selling Rate – Specified Rate
This is the rate obtained from the daily newspaper or your banker. If you input this rate before any
transaction entry, while entering a foreign exchange transaction, this rate will be brought up by default.
Some Examples:
1. A$ 1000 cash deposited into Global Bank.
2. £ 500 salary paid to staff.
Interest Calculation:
If you receive loan from other person and you give loan another person then you have to calculate interest.
To Activate Interest Calculation:
Press F11 key.
Accounting Features.
Active Interest Calculation – Yes.
Some Examples:
1. Loans receive from Market limited Rs.900000. Interest rate 2% as a calendar months.
First of fall you have to create Ledger (Market limited) under Loan (Liabilities).
Active Interest Calculation - Yes.
Then, you have to posting Receipt Voucher.
2. Loan given to Kantipur Institute Rs. 300000. Interest rate is 15% as calendar months.
First of fall you have to create Ledger (Kantipur Institute) under Loan & Advance (Assets)
Active Interest Calculation – Yes.
Then, you have to posting payment voucher.
3. Loan given to Mechi Trade Concern Rs.200000. Interest Rate is 4% as calendar months.
4. Loan receives from Dang Trade Concern Rs.600000. Interest rate is 2% as calendar months.
5. Loan taken from Himalayan Acadamy Rs. 1000000. Interest rate is 16% as calendar months.
To Display Interest:
Gateway of Tally.
Display.
Statements of Accounts.
Interest Calculations.
Interest receivable/ Interest Payable.
Press F2
From: 1-4-2006
To : 1-5-2006
Credit Limit:
Credit limit is set for party ledger under sundry debtor or creditor. Normally management evaluate credit limit for
safety credit granted to party.
To Activate Credit Limit:
Press F11 Key.
Accounting Features.
Maintain Budget and Controls – Yes.
After setting it for party ledger if you try to enter a voucher that exceed credit limit, tally will refuse to accept entry.
Gateway of Tally.
Select A/C Info.
Select Ledger.
Select Credit Limit.
Select Sundry Debtors For example: Ram & Company and set amount again set for sundry debtors ABC
Company and set amount.
Finally accept it.
Name : Type the name of cost category. Eg. Staff, Department, Branch, Marketing Manager,
Agent.
Alias : It is an optional entry type alternate name.
Allocate Revenue Item: Here select ‘yes’ to all sale, purchase, expenses and income related
category.
Allocate Non-revenue Item: Set ‘yes’ in capital & fixed assets ledger head.
Cost Center:
It is a segment of cost category which is separate on the basis of cost category. Cost category is related with a ledger head &
in the same way cost center is related with cost category.
Single Cost Center Creating:
Gateway of Tally.
Select Account Info.
Select Cost Center.
Select Create from Single.
Category : - Select the category from the list.
Name : - Type name of cost center.
Under : - Select Primary.
Some Example:
Cost Center : Car, Van, Bike
Under Cost Category : Vehicle
Under Ledger Head : Fuel Charge
Displaying:
Gateway of Tally.
Select Account Info.
Select Cost Center.
Select Display From Single.
Select required one from the list.
Press Enter.
Order No.
Party's Account Name: Seller’s Name
Purchase Ledger Purchase A/c
Name of Item Quantity Rate Per Amount
Narration:-
Suppliers Details:
Suppliers : - Sellers Name
Address : - Sellers Address
ORDER DETAILS:
Mode/Terms of Payment: - Cash, Bank, Draft.
Others Reference : - Sales man, Agency Name.
Terms of Delivery : - By Bus, By Air
RECEIPT DETAILS:
Despatch Through : - Write a name of Transportation.
Destination : - Destination Place.
Some Examples:
1. Purchase order from Manzil Trade Concern. [Order No. 4]
13 set of Laptop Computer @ Rs.35000 each.
19 set of Mercantile Computer @ Rs. 60000.
24 set of Assemble Computer @ Rs. 75000.
13% Vat Extra.
2. Purchase order from Rapti Trade Concern. [Order No. 5]
20 set of Ajanta Watch @ Rs.150 each.
25 set of Titan Watch @ Rs.150 each.
15 set of Rado Watch @ Rs.1500 each.
13% Vat Extra.
Receipt Note:
The purchasing order item tracking by suppliers with Tracking Number. Then, you have to post Receipt Note.
To Activate Receipt Note
Press F11 key.
Use Tracking Numbers (Delivery/Receipt Notes) – “Yes”.
Ctrl+A ---------- To Save.
To Enter into Receipt Note:
Gateway of Tally.
Inventory Voucher.
Order No.
Party's Account Name: Suppliers Name
Purchase Ledger Purchase A/c
Name of Item Quantity Rate Per Amount
Narration:-
Rejection Out:
The purchasing order items when you receipt but defective/damage item should be post in rejection out.
To Activate Rejection Outward:
Press F11 key.
Inventory Features.
Use Rejection inward/outward Notes – “Yes”
To enter into Rejection Outward:
Gateway of Tally.
Inventory Features.
Alt+F6.
Ledger Account Suppliers Name and Address
Order No.
Party's Account Name: Customers Name
Sales Ledger Sales A/c
Name of Item Quantity Rate Per Amount
Narration:-
Order No.
Party's Account Name: Customers Name
Sales Ledger Sales A/C
Name of Item Quantity Rate Per Amount
Narration:-
Rejection Inward:
The rejected delivery items are posted on Rejection Inward.
To enter into Rejection Inward:
Gateway of Tally.
Inventory Voucher.
Ctrl+F6.
Ledger Account Customer’s Name and Address
4. Units (Work):
Units in Payroll are used to facilitate calculation of pay head value based on production, which in turn
would be linked to units such as time work or quantity.
To Create Units:
Gateway of Tally.
Payroll Info.
Units (Works).
Create.
Type : Simple.
Symbol : Min, Hrs etc.
Formal Name : Minutes, Hours etc.
Number of Decimal Places : 2………
Attendance/Production Types:
Attendance Type : Present
: Absent
: Leave with Pay
: Leave With out Pay
: Unpaid Leave
Production Type : Hours Works
: Overtime
: No. Of Pieces Produced.
5. To Create Attendance/Production Type:
Gateway of Tally.
Payroll Info.
Attendance/Production
Create.
Name : Present
Under : Primary
Attendance Type : Attendance/Leave with Pay
Period Type : Days
Production Type:
Name : Overtime
Under : Primary
Attendance : Production
Units : Hours
Whole seller
Retailer
Budget:
To get budget option in A/c info menu you should respond ‘Yes’ to the Maintain Budget & Control in F11
Accounting Features. Budget can be set up of Ledger & Group.
To Create Budget:
Gateway of Tally.
Select A/C Info.
Select Budget.
Select Create.
Name : Type the name of
Budget. (Budget for Snacks, Budget for
Salary)
Under : Primary
Column Details
From (Blank for beginning) : …………….
To (Blank for end) : …………….
Currency : Base Currency.
Types of Value to show : Budget for snacks/Actual
Name of Group : Indirect Expenses.