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Eswatini Electricity Company: Request For Expression of Interest (REOI)

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ESWATINI ELECTRICITY COMPANY

Request for Expression of Interest (REOI)

Consultancy Services
To carry out Technical Feasibility Studies and Detailed
Design for the proposed
Network Reinforcement and Access Project

Project ID no: P166170

i
Request for Expression of Interest (REOI)
Eswatini Electricity Company (EEC)
(Government of the Kingdom of Eswatini)
Nhlangano II-Lavumisa 132kV Transmission Line and Associated Substations

First date of publication: 4th February 2019


Country: Kingdom of Eswatini
Name of Project: Network Reinforcement and Access Project
Sector: Energy Sector
Project ID No.: P166170
Assignment Title: Consulting Services for the feasibility studies and detail design
of Nhlangano II-Lavumisa 132kV Transmission Lines and
substations

i. The Government of Eswatini has requested financing from the International Bank for
Reconstruction and Development (IBRD) for the proposed Network Reinforcement and
Access Project (P166170) and intends to apply part of the proceeds towards Consulting
Services for the feasibility studies (project preparation studies) and detailed design of the
identified transmission line and substations as specified in paragraph 2 through a lump sum
contract.

ii. The EEC now invites Expression of Interest (EOI) from interested and eligible consulting
firms (“Consultants”) to provide the consulting services for the preparation of feasibility
studies and detailed design of the following identified Transmission Line and concomitant
substations:

(a) 132kV A/C Nhlangano II — Hluthi Transmission Line (about 50 km long) with 20MVA
132/11kV substation expansion at Hluthi.

(b) 132kV A/C Hluthi — Matsanjeni transmission line (about 23 km long) with new Greenfield
20MVA 132/11kV substation at Matsanjeni.

(c) 132kV A/C Matsanjeni — Lavumisa transmission line (about 24 km long) with new
Greenfield 20MVA 132/11kV substation at Lavumisa

iii. The principal activities for the consulting services shall include inter alia the following:
a. Conduct line route survey by using state-of- the-art survey techniques and instruments
to acquire accurate GIS data to enable performance of line route alignment, tower
spotting and location of substations.
b. Carry out power system studies (steady-state and transient stability) to verify the
project scope; Economic and financial analysis to understand the benefits of the project

ii
under various scenarios; 132 kV transmission line and substation designs to prepare
technical specifications, cost estimates and the bidding documents (both commercial
and technical) of the various procurement packages (to be suggested by the Consultant
during the course of assignment).

iv. Interested consultants must provide information demonstrating that they have the required
qualification and relevant experience to perform all the services. The following documents
shall also be submitted along with the EOI applications by all the consulting firms including
each member of JV firms:
• Copies of certificates of incorporation/registration of the consulting firms
• Financial information of firm for the last 5 years
• Corporate profile of the firm with quality assurance plan, ISO 9001, information on
organizational strength (Organization structure, number of permanent professional
staffs and their expertise, qualifications and number of total staffs), availability of
licensed software and tools for the execution of the assignment and any other necessary
information deemed appropriate.

v. The short-listing criteria are: The Consulting firm/s must have at least 10 years of consulting
experience in the power transmission system and as minimum must have completed the
consulting job/contracts of feasibility studies, detailed design and engineering of (i) at least
two 132 kV (and/or above) High Voltage Transmission lines including but not limited to the
tower and foundation design of the transmission lines; (ii) at least two 132 kV (and/or above)
High Voltage substations including design of equipment foundations; and (iii) at least one
132 kV (and/or above) High Voltage Transmission line or substation outside the Consultant’s
home country. In order to substantiate the aforementioned consulting jobs/contracts, the
Consultant shall submit the End User Certificate from clients depicting main scope of the
contract. Incomplete Consulting Contracts will not be taken into account and hence will not
be evaluated.

vi. Consultants may associate with other consultants to enhance their qualifications. Where firms
are associating, the submission must include verifiable evidence of association from all the
parties. Experience and qualifications of parent or subsidiary of the firm will not be
considered for evaluation.

vii. All submittal from the consulting firms shall be in English language.

viii. The attention of interested Consultants is drawn to paragraph 3.14 to 3.17 of the World Bank’s
Procurement Regulations for IPF Borrowers dated July 2016 and revised in November 2017
and August 2018 setting forth the World Bank’s policy on conflict of interest.

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ix. The Consultant(s) will be selected and engaged in accordance with the Quality and Cost
Based (QCBS) selection method as per the Procurement Regulations for IPF Borrowers dated
July 2016, revised in November 2017 and August 2018
x. Interested eligible consultants may obtain further information by sending an email to the
address below or visiting during office hours from 10.00 to 16.00 hrs. The Terms of Reference
for the proposed consulting services can be downloaded from our website www.sec.co.sz
(Tenders) and Eswatini Public Procurement Regulatory Agency www.sppra.co.sz
xi. Expression of interest must be delivered in a written form (in person/by mail/ by e-mail) to
the address below no later than 12.00 hrs CAT on 15th February, 2019
The Commercial Services Manager
Network Reinforcement and Access Project
Eswatini Electricity Company
Eluvatsini House, Mhlambanyatsi Road,
Mbabane, Kingdom of Eswatini
Tel: +268 2409 4000; Fax: +268 2409 4010
Email: Busisiwe.masangane@sec.co.sz

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TERMS OF REFERENCE
FOR
FEASIBILITY STUDY OF THE 132KV NHLANGANO II - LAVUMISA
OVERHEAD TRANSMISSION LINE AND ASSOCOATED SUBSTATIONS

1. Background and scope


1.1. The Government of the Kingdom of Eswatini (GoKE) has requested for financing from
the World Bank towards the cost of the Network Reinforcement and Access Project
(NRA Project), with the main part of the Project proceeds to be spent on construction of
a high voltage overhead transmission line (OHTL) Nhlangano II - Lavumisa. The
Eswatini Electricity Company (hereinafter "EEC" or "the Client") is the Implementing
Agency for the NRA Project.

Under the NRA Project, the Client now wishes to conduct a technical Feasibility Study
and prepare Preliminary Designs for the construction of a new 132kV OHTL Nhlangano
II-Lavumisa (length: 90 km; capacity: 70 MW), as well as the construction of three new
20MVA 132/11 kV substations at Hluthi, Matsanjeni and Lavumisa plus a new shunt
reactor/capacitor at one of the substations as may be determined by the study.

This Nhlangano II-Lavumisa OHTL project (for which the consulting services for the
Feasibility Study and Preliminary Design are sought) is part of the Network
Reinforcement and Access Project which is among the top priority projects set out under
the 10-Year Transmission Grid Development Plan prepared by EEC and approved by the
Government of the Kingdom of Eswatini.

The aim of this OHTL is to evacuate the power from the Nhlangano II bulk supply node
from Eskom, Republic of South Africa, to the southern part of Eswatini (Shiselweni
region), to increase capability and reliability of the electricity supply to rural
communities of the Shiselweni region

This strategically important project for the Eswatini electric power system will upgrade
the existing weak and unreliable 11kV supply backbone in the Shiselweni region to a
more robust transmission network based supply scheme. This upgrade will
simultaneously address several major issues, including:

l. Improve reliability and quality of supply of the electric distribution system in


the Shiselweni Region. The electricity distribution supply system is currently
operated on a 90km long radial 11kV feeder from Nhlangano 1 to Lavumisa.
The introduction and construction of the proposed 132kV OHTL and
associated 3x 20MVA 132/11kV substations at strategic locations, namely
Hluthi, Matsanjeni and Lavumisa will enable an improved voltage profile for
the electric distribution system.

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2. Reduce the overall technical system losses of the distribution system. The
overall Eswatini electric grid system losses stand at 14% of the national grid
energy supply. Distribution network technical system losses contribution is
currently in excess of 60% of the total system losses. A significant reduction
in overall technical system losses is expected to be achieved after the
implementation of the Network Reinforcement component of the project.

3. Increase access to electricity in targeted areas of Shiselweni Region. Overall


electricity access in the Kingdom of Eswatini is estimated to be
approximately 78%. A little over 60% of rural homesteads have access to
electricity with Shiselweni Region with the least number of electrified
homesteads. The population1 of the Shiselweni Region is estimated at 208454
with 44879 homesteads

4. Stimulate business and entrepreneurial activities owing to the improved


reliability and quality of supply. It is expected that this could lead to increased
commercial, industrial and residential electricity demand in the Shiselweni
region and specifically around Matsanjeni and Lavumisa.

1.2. EEC intends to engage an internationally recognized consulting firm “Consultant”


having a competent team of specialists for carrying out the detailed feasibility study of
the above mentioned transmission lines and concomitant substations. The principal
activities of the consulting services shall include but not limited to the following;
i. Study of power evacuation through the proposed transmission lines
ii. Fixing of route alignment including desk study, walk over survey and field
reconnaissance survey
iii. Detailed survey of the transmission line routes including plan and Profiling, tower
schedule, tower spotting and optimization of tower locations using PLS-CADD,
verification and demarcation of the tower spots in the site by check survey for actual
construction purpose.
iv. Conducting topographical survey of the land for the substations.
v. Identification and preparation of detail land parcel of tower locations and under
the Right-of-Way2.
vi. Geotechnical exploration including electrical resistivity test (ERT) at tower
locations and substations.
vii. Electrical design of transmission line including selection of conductor, shield
wires, OPGW, insulators and all other line accessories including preparation of
specifications.

1 Kingdom of Eswatini Population Census 2017 Draft Report


2The tower locations to be re-confirmed after the ESIA team completed the route assessment. Potential high impact
areas to be avoided.

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viii. Tower classifications according to site weather conditions and profile and design
of towers including all types of body and leg extensions, tower structures and
Foundations Design and drawings.
ix. Reviews of tower designs provided by EEC which is being used for 132 kV
transmission lines projects under construction and check the suitability of those
designs to be used in the proposed transmission lines.
x. 132 kV substations design complete, sizing and rating of transformers, preparation
of single line diagram, layout and sectional drawings, various equipment’s rating
and specifications, insulation coordination study, protection, SCADA and
communication design, equipment foundation designs and drawing, other
necessary civil design, structural designs all complete as may be required.
xi. Preparation of Technical Specifications, Cost Estimates and the Bidding
documents (both commercial and technical) of the various procurement packages
(to be suggested by the Consultant during the course of assignment) of
transmission lines & substations.
xii. To carry out Economic and Financial Analysis of each of the transmission lines
including substations.
xiii. Preparation of feasibility study report and procurement packages of the
transmission lines and substations.

2. Objective of the Services


The overall objective of the Feasibility Study and Preliminary Design is to assess technical, social,
financial and economic feasibility of the construction of the proposed transmission network, and
prepare the design (technical specification), for construction of: a new 132kV OHTL Nhlangano
II –Lavumisa; new 132/11kV substations at Hluthi, Matsanjeni and Lavumisa; and a new Shunt
reactor/capacitor at one of the substations as may be determined by the study.
It is expected that the project of the 132kV OHTL Nhlangano II –Lavumisa, three 132/11kV
substations at Hluthi, Matsanjeni and Lavumisa, and plus a new Shunt reactor/capacitor at one of
the substations as may be determined by the study shall be commissioned in 2020/2021.
An Environmental and Social Impact Assessment (ESIA, not part of the present assignment) for
the 132kV OHL Nhlangano II - Lavumisa project is also under preparation and the (interim) results
from the ESIA will be made available to the consultant.
The purpose of the Feasibility Study and Preliminary Design are to provide a technical, financial
and economic assessment and analysis that will also enable preparation of tender documents for
international public bidding for the supply and construction of the project.
In carrying out of this feasibility study, the consultant shall address all issues related to the project;
i.e. (optimal) routing (including alternatives), sizing, technology selection, economic viability and
environmental and social impact as well as ensure that the design and results conform to EEC
(applicable legislation) requirements and international standards.

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3. Scope of the Services
The following scope of services is proposed to achieve the objective of the services, which shall
include but not be limited to the tasks and assignments, activities outlined below:
Task 1: Preliminary Survey and Base Design
The Consultant shall prioritize and deliver a preliminary assessment of the project for the Employer
to form an initial view of the key features, costs and economic viability of the project. Specific
tasks shall include the following:
a) Preliminary Survey
a1) Collect Data, information, maps etc: Under this task, the Consultant shall collect
and review all data required to implement this assignment through review of existing
reports/materials and acquisition of additional data where required to execute
subsequent tasks. Except where noted, the Consultant shall acquire data through its
own means (e.g. purchasing or engaging in primary data through surveys. EEC will
facilitate engagements with other domestic stakeholders as required. These data will
provide a basis for transmission line/substation design, alignment of transmission line
routes and will ultimately be included in the tender. Those data shall be captured in
geo-referenced form in an established Geographical Information System (GIS).
The Consultant shall provide/prepare updated topographic maps; recent satellite
images, planning maps, etc., for the realization of the consulting tasks. The
Consultant is responsible to acquire and prepare all GIS/mapping data necessary for
the preparation of accurate maps. The GIS/mapping data shall be stored in a
transferable database and shall include all relevant metadata, such as source, date of
collection, coordinate system and projection, revision information, etc. The
Consultant shall use the same metadata convention and GIS management approach
for all GIS data necessary for this consultancy. All applicable data for all tasks of this
consultancy shall be transferred to the EEC as necessary at the completion of the
consultancy.

a2) Preliminary route: Based on an initial corridor provided by the Employer, the
Consultant shall carry out the desk study (Reconnaissance) and walkover survey of
at least three possible routes of each section of transmission line as described under
task 2 (a).
b) Base Design
b1) Review of reports and Conduct/review Network modelling and operational
standards: The Consultant shall review the most recent Transmission Master Plan
of EEC and other reports of planned transmission plans as well as planned generation
in the area of the project. The Consultant shall then review existing load flow
modelling, short circuit calculations, transient stability analysis, insulation
coordination studies, etc., for the mentioned transmission lines under the study and
determine the extent to which refinements or the extensions of models are necessary

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to make it a sufficient basis for base design. The studies would also determine the
reactive power compensation (capacitors, reactors and/or SVCs) for normal and
disturbed condition of system. Some of the proposed works involves expanding the
substations and this review should also establish load transfer schemes to reconnect
the circuits to a newly expanded substation. The Consultant shall carry out all
necessary analyses for transformer sizing, overhead primary and secondary conductor
sizing, conductor loading limits, short circuit rating of switchgears and operating
characteristics etc. The Consultant shall use PSS/E or DIgSILENT PowerFactory for
load flow and other system studies.
b2) Develop Base Design/Specifications and prepare preliminary cost estimates
For the purposes of this assignment, base design is the preliminary design at the
starting phase of the study that provides general concepts, key design parameters,
design criteria, load tree for tower design and standards based on which the detailed
design will be prepared. The Consultant shall also prepare the preliminary cost
estimate of the transmission line and substations.

Task 2: Survey of route alignment and its optimization;

The Consultant shall provide a technical proposal detailing the methodology, technology,
tools and equipment and cost for conducting detailed line route alignment survey, tower
spotting and site location of the substations. The Consultant shall specify his/her preferred
tools to acquire accurate aerial photography data, digital terrain modelling data, ortho-
photos which may include LiDAR, Vricon, Digital globe, etc.

The scope of service for the detailed survey for all the portions of the transmission line and
substations shall include the following:

(a) Carrying out the desk study (Reconnaissance) and walkover survey of at least three
possible routes of each transmission lines;
Investigate all the three possible routes and fix the optimal route alignment showing
the angle points. The final and recommended route shall be so selected as to avoid or
mitigate impacts to protected areas, forest areas, wildlife sanctuaries, national parks,
biological resources, settlements, cultural heritage etc. The final route should avoid as
far as possible earth slip zones, marshy and low lying areas, river beds, civil and
military airfields, power/communication line crossings, and major rivers. Route
optimization shall be carried out after careful and detail comparison of the alternative
routes in regards of environmental and social impact, number of angle towers,
proximity of access roads, magnitude of forest clearance, potential risk of local
obstructions, construction difficulties, crossings (LT/HT, communication, river, road
etc.) and other relevant aspects including operation & maintenance. The Contractor
shall submit the preliminary observation/suggestion along with various information
collected as marked with topo sheets of scale of at least 1:25000 (covering features
such as road, river, canals, vegetation, forest area, monuments etc).

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(b) Carrying out the detail survey of the final route alignment following the modern
international practices/standards of detail surveying of High Voltage transmission line
route. The survey shall be carried out by using state-of- the-art survey techniques and
instruments having error within the standard acceptable limit. Spot Levels- Latitude,
Longitude and altitude (X,Y,Z) shall be carried out at a grid of not more than 2m x 2m
size at every tower locations so that the leg extensions and corresponding land
requirement could be finalized tentatively right after the detailed survey. Survey data
shall be taken at every 10 m interval along the centre line (longitudinal direction) and
10 m in excess in each direction of Right-of-Way of line along transverse direction but
wherever there is topographical change/natural or artificial feature; survey point for
such shall also be taken. Detailed survey shall be carried out in such a way that the
surveyed data can be overlaid on Google earth properly. The survey data should be
appropriate to be transferred to the software, PLS-CADD, for further usage and results
such as plan and profile preparation, tower spotting, etc. As no tree is allowed to be cut
for carrying out the survey works the consultant is required to employ appropriate
technology, if needed, for completing the survey works in forest areas without cutting
any tree. The consultant shall, during the course of survey, indicate stakeholders that
are likely to be affected by the line route and substations locations that will assist in the
development of the resettlement and compensation plans.

(c) Preparation of plan and profile drawings (in the scales of 1:2000 horizontal and 1:200
vertical) of the recommended route by following the internationally accepted practices.
Longitudinal profile shall be prepared based upon field data recorded at the intervals
of 10 m. In case ground level is sharp the interval should be reduced appropriately. The
recommended route must be accurate enough; and the bill of quantities prepared based
on the final route should be compatible with the needs of cost analysis. The three
coordinates (latitude, longitude, elevation or Northing, Easting and Elevation) of all
tower positions shall be determined. Projection system and datum used for coordinates
shall be stated. Further, major features (switch yard, substation, angle and all
intermediate points, river crossings, line crossings, houses/sheds/other structures, and
any major crossings) shall be determined with latest details/features up to 200 m on
both sides of the recommended alignment. The Consultant shall prepare tower spotting
data and the towers shall be spotted with PLS software and strength analysis for the
line shall be performed. The computerized PLS-CADD compatible output profile shall
show the maximum Sag, hot curve, cold curve, ground clearance curve, weight span,
wind span, adjacent span, centre peg setting down, if necessary and any other features
deemed appropriate.

(d) The Consultant shall prepare final tower schedule including all the body and leg
extensions and foundation types and demarcate final tower locations and expected limit
of permanent disturbance in the field, including centre and all corners. Centre Peg shall
be established at each Tower location marked clearly with suitable material in
accordance with powerline survey standards. All pegs shall be named with Readable
colour mark. Reference for the centre point shall be given at least from three (3)

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permanent structures and reference points shall also be marked with any permanent
bright colour mark. Way to the Tower spot shall also be shown from the starting point
of its access road.

(e) The final route alignment along with all the towers spotted shall be overlaid with the
cadastral map of area through which line passes. The land plots over which tower shall
be erected and under the right of way of lines shall be clearly shown in the cadastral
map.
(f) The Consultant shall also carry out a detailed Topographic Survey of entire substation
area associated with the transmission line, covering all the features within and outside
the Substation boundaries for at least a distance of 100m from the boundaries. Spot
Levels- Latitude, Longitude and altitude (X,Y,Z) shall be carried out at a grid of not
more than 3m x 3m size and shall be extended to cover the access road for the substation
for not less than 150m and cover all natural and man-made features like earthen roads,
foot tracks, natural streams, rivers, houses, electric poles, irrigation canal, drains, water
body etc. Power line, if any, crossing the proposed site shall be shown clearly including
the Voltage level of Power line, Type of structure carrying power line (electric metal
pole/cement pole, steel lattice tower etc.) etc. Temporary Bench Mark shall be
established at Substation Site and its level from a known Permanent Bench Mark of the
area with higher precision so that it will be easy during layout of Substation Structures
and any other construction work. Temporary Bench Mark shall be established and
marked clearly with suitable material in accordance with survey standards. Pillars of
100 x 100 x 300 mm size with embedment of 200mm and projecting 100 mm above
the ground and shall be established no farther than 100 m from each another.
Demarcation of boundary of substation sites may be done through concrete pillars of
100 x 100 x 450mm size at all the sites. These pillars should be placed at all corners
and at about 50m centre to centre between corners of the plot. These pillars shall be
embedded in ground by excavating a pit of 300 x 300 x 300 mm and filled with PCC
(1:3:6) all around. Pillars should be embedded in the ground by 300mm and should
project 150mm above the ground. Development of Digital Elevation Model (DEM)
shall be done based on topographic survey field data using Digital Terrain Modelling
software (DTM) viz. Softwell DTM, Civil 3D etc. which shall be compatible with
AutoCAD 2019. The Consultant shall prepare Contour maps on 1:1000 scales (or any
suitable scale) with contour interval of 0.5m and for very steep topography 1.0 m
contour interval may be adopted. Contour map shall include the clear boundary of
Substation and possible feasible access road from substation site to nearest Road.

(g) Assess Constructability:

The Consultant shall perform an assessment of the final proposed route and tower locations
through the lens of prospective works contractors, identifying the likely equipment needed,
access requirements, and corresponding production rates and labour requirements taking
into account a reasonable means and methods anticipated during construction (e.g.
availability of labour force, Eswatini holiday schedules, road conditions, rains, and other
site access issues). This assessment shall feed into all other aspects of this assignment,

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including the assessment of temporary and permanent impacts, Right of Way requirements,
cost estimates and work packaging and timelines.

Task 3: Conduct geotechnical investigations

The Consultant will carry out geo-technical investigations as well as soil resistance
measurement for the transmission towers and substations. This will require field visits
along the transmission line route and to substation locations to ensure that an adequate
level of technical information is available to establish the viability of proposed
tower/substation locations, limiting the potential need for future changes to be proposed by
Design-Build contractors in response to unknown soil/foundation conditions.

The Consultant shall also carry out assessment of geological conditions to determine the
suitability of site for the tower erection and substation construction. Major geological
hazards and constraints will be identified by the Consultant. Taking into account the
hazards and constraints, the optimum location for the proposed construction will be
selected. At least 30 bore holes with approximate depth of 3m will be required. This
number shall cover both the transmission line route and all three substations. For each
substation 2 bore holes will be required. At each substation, a combination of boreholes
and geophysical investigation will be used to define the geological/geotechnical model. At
least 2 geophysical profiles will be developed. For all sites, general geological conditions
will be determined and construction constraints will be identified. A map showing the
surficial and shallow geological conditions will also be prepared.

For carrying out geological investigations, it will be important: (i) to ensure that layers of
cemented soils are not mistaken for bedrock by penetrating at least 3 m in bedrock, (ii) In
soft, compressible layers and fills, the site investigation need to extend boreholes to the full
depth of that layer, (iii) Samples/testing every 1.5 m spacing or changes in strata, and (iv)
obtain undisturbed samples in clays and carry out SPT tests in granular material.

The Consultant shall also carry out the Electrical resistivity test of soil strata along the
transmission line route alignment and conclusion on soil profile drawn from soil resistivity
values shall be furnished. The Soil resistivity along the route alignment shall be measured
in dry weather by four electrodes method keeping electrode spacing of 50m. Measurement
shall be made at every 2 to 3 km along the route. In case, soil characteristics change within
1 to 2 km, the value shall also be measured at intermediate locations. The megger reading
and soil characteristics shall also be indicated in the soil resistivity results. The
measurement of soil resistivity shall also be carried out in every substations for designing
the safety grounding system/earth mat.

The Consultant will also prepare geo-technical investigation report. This will include:

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• Site description: brief overview of site conditions, topography, slopes, regional
geology and presence of water bodies;
• Field exploration: details of sub-surface explorations, location of bore holes, depths
of investigation, soil types encountered according to United Soil Classification
System (USCS);
• Laboratory Testing: index and engineering properties of soil samples according to
ASTM;
• Boring Logs: details of information gathered from each borehole according to
ASTM in a graphical form which includes the soil types, index properties such as
water content, liquid limit, plastic limit, SPT N values, water table location, and
accurate surveyed location coordinates;
• Geotechnical Recommendations: design data for shallow and deep foundations, site
preparation, excavations, structural fill and other parameters required for structural
or electrical design; and
• Earthquake and Seismic design: ground motion values for the area and liquefaction
potential evaluation

Task 4: Preparation of Detail Design of Transmission Line and Substation

The Consultant shall perform engineering designs of the transmission line with detailed
technical specifications including detailed design calculations for the 132kV transmission
line and substations. The design and technical specifications shall be developed in
sufficient detail to allow the prospective bidders to assess the scope and nature of the
works, and to estimate the price for preparing the competitive bids. All drawings prepared
for this solicitation shall have a scale 1:1000 to 1:4000 (for linear components) and 1:100
to 1:1000 (for structures).

a. The Consultant shall perform the following tasks to complement other necessary tasks:

a1. Collection and analysis of weather/climate data including isokeraunic data in order to
develop weather loadings for design of transmission line. Based on metrological data
determine various loading zones for the transmission line, which shall pass through
terrains with varying elevation and climate conditions, to optimize design of various
transmission line elements/components.

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a2. Select design parameters/criteria for the transmission line and preparation of design
manual as per relevant international or local standards and with reference to standards
such as IEC or IEE) The Consultant shall perform and document necessary
investigations, studies, design, simulation, etc., to support the selection of design
parameters and criteria;

a3. Finalize Design Standard: The consultant shall finalize the design and operational
standards recognized locally and internationally ( e.g., IEC, IEEE, IS, BS, DIN, ATMs
or other relevant standards ) for technical design of transmission networks and
substations, including ensuring voltage within the required range, equipment loaded to
standard levels, power factor at optimal levels, and minimum design short circuit
ratings for the transmission network, etc with due consideration of Grid Code of
Eswatini for planning and operating criteria for voltage, frequency and system
overloads.
a4. Select optimum conductor and OPGW types; various spans values (basic span, wind
span, weight spans); choice of conductors (number in a bundle, type conventional
ACSR or High Capacity Low Sag/High Temperature Low Sag based upon detail
techno- economic considerations), insulators and hardware and all other necessary
technical features so as to conduct sag-tension calculations and prepare tower spotting
data.
a5. Based on loading zones, line route, ground profile and contours, terrain, spans (ruling,
basic and weight span values) and other relevant parameters; develop and design
families of self-supporting/standing steel lattice towers and monopoles where
applicable and determine their suitability for the project. The tower design shall be
done with sufficient detail with identification of all load cases including
recommendation of critical load cases. The tower outline drawings and structural
drawings for each type of tower including all body and leg extension shall also be
developed. The Consultant shall identify innovative tower designs to minimize Right
of Way requirements or address other constraints.
a6. The consultant shall optimally classify the types of foundations to be used according
to the soil types and design and develop the foundation drawings for each type of
foundation applicable for each type of tower.
a7. Prepare detail technical specifications: The Consultant shall prepare detailed
technical specifications along with the technical data sheet (TDS) to be included in the
bidding document for steel towers and accessories, foundations for all types towers
and soils, conductor, shield wires, optical ground wire (OPGW), dampers, disc
insulators and hardware, line hardware and all other line accessories including the
construction materials to be used for foundation works based upon the internationally
recognized standards. The design shall also include the calculations of
electromagnetic/electrostatic fields of transmission along with corona/RI. The
Consultant shall carry out technical analysis to determine and demonstrate that the

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specifications of technical parameters chosen are realistic, optimal and suitable for
Eswatini-specific conditions.

a8. Consultant will be provided with the tower and foundation design that are being used
in the existing under construction 132 kV Transmission lines in EEC. Consultant shall
review the design and check for suitability of that design to be used in the transmission
lines under the scope.
a9. The Consultant shall carry out sag-tension calculations using software compatible with
PLS-CADD software, and prepare sag template in the scale of plan and profile
drawings. The Consultant shall carry out tower spotting including optimization of
tower locations on the prepared plan and profile drawings optimally and provide
demarcation on-site as specified below. The Consultant shall prepare sag curves for
both hot and cold conditions and shall also include ground clearance curve and tower
footing curve with all other necessary details prescribed by international standards, as
well conforming to applicable local and regional standards.
b. The Consultant shall perform the following tasks with regard to detail design of all
substations:

b1. perform base engineering to develop substation designs;


b2. Develop design criteria for Air Insulated Substations (AIS) calculations and
technical specifications and data sheet of substations equipment (electrical,
mechanical, protection and communication and control equipment) and related
accessories;
• design of gantry structures, equipment structures, structure foundations,
control building boundary wall, approach and internal roads, cable trench
and associated civil works taking into consideration applicable seismic
factors and preparation of all drawings;
• Prepare single line diagrams, layout and calculations, specifications and
technical data sheet for HV, MV and LV equipment,
• Prepare base designs, specifications, technical data sheet, drawings and
calculations of complete protection and control system including earthing
system;
• Prepare base designs, specifications and drawings of substation lay outs,
access roads, earthing and lightning protection systems;
• Prepare base designs, specifications, technical data sheet and drawings of
SCADA, substation automation and communication and control systems
and all other related activities to complete the intended jobs; and
• Any other tasks as may be required

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Task 5: Prepare Cost Estimates, Bills of Quantities and bidding documents:

• The Consultant shall develop a plan for project packaging and sequencing for
procurement, and shall confirm the appropriate contract type for each package
along with the technical specifications, schedules and drawings for bidding of the
project EPC. The Consultant shall provide recommendations covering the
implementation schedule, right-of-way acquisition, permitting, procurement of
works (and supply and installation) services, contractor mobilization,
construction, commissioning/testing, handover, Applicable defect liability and
warranty periods, and contract close out for each contract shall be recommended
by the Consultant. The Quality Assurance Plan for implementation during the
construction shall also be prepared.

• The Consultant shall prepare cost estimates based on quantities taken from the
design and realistic unit prices derived from ongoing or recently completed
similar works in EEC and in the region by international and local contractors.
Project costs shall also include accommodation for personnel involved in
construction supervision such as offices, transportation, etc., a physical
contingency sum based on perceived risk, and a price contingency sum, taking
into account appropriate cost escalation factors and the period of time over which
the works will be designed, procured, and constructed. The preparation of the cost
estimates shall also take into account the costs for all access roads and other
road/bridge improvements as may be necessary to deliver equipment to site. The
Consultant shall develop a confidential Unit Price Analysis for each work item
and a Confidential Cost Estimate, for each work item, work category, section as
may be defined and contract package as a whole. Unit prices shall be classified
into direct costs (labour, materials and equipment), indirect costs (mobilization,
on-site and general overheads, contractor’s contingencies and profit). The
Consultant shall also provide following information:

▪ Reference price level of estimates


▪ Currency and Exchange rates and their referenced period
▪ Level of Contingencies
▪ Level of inventories of materials, spares, etc.
▪ Scaling factors used for scaling up/down cost of any major
equipment/item - Status of engineering and design on the basis of which
the estimates have been framed - Rates and quantity of the items on the
basis of value analysis.
▪ Insurance, Transportation, Custom Duty and Taxes, etc.

• The Consultant shall prepare Bills of Quantities (“BoQs”) based on the various
items of work to be executed in accordance with the drawings and the technical
specifications. The items in the BoQs shall correspond to the work (pay) items
specified in the technical specifications.

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• The tender documents for the construction of the Works shall be prepared using
the World Bank’s Standard Procurement Documents in the version current at the
time of preparation of the bid packages (SPDs can be found at
http://www.worldbank.org). The Consultant shall work closely with EEC in the
preparation of final tender documents. Preparation of these documents shall
include preparation of the Bid Data Sheet, Evaluation and Qualification Criteria,
Bidding Forms, recommended modifications to the Conditions of Particular
Applications (if appropriate); Specifications; Drawings; Schedule of Rates
(BoQs); Schedules of guaranteed equipment data sheet (TDS). The tender
documents shall include clearly worded and contractually enforceable clauses.

Task 6: Economic and Financial Analysis of the Project

The Consultant shall analyse the economic and financial viability of the project as per
International standard and norms. The consultant shall in particular perform the following
major activities:
• Analyse the economic viability of the project. Identify all economic costs and
benefits with sensitivity analyses and evaluate economic internal rates of return.

• Assess and analyse the financial viability of the project. Identify all risks for
revenues and costs with sensitivity analyses, and evaluate financial internal rates of
return. Include risk mitigation and risk transfer plans as necessary. Economic and
financial analysis shall cover the life of the project.

4. Implementation Arrangement
The Consultant will work closely with the office of EEC and relevant ministries & agencies.
The Consultant’s team leader will be the principal contact and will be expected to be readily
available at the Project office during the assignment period. The Consultant will be responsible
for all aspects of performance of services set forth in the TOR. The Client will be responsible
for providing the existing data and information and supporting arrangement for the necessary
field investigations.

Design Progress Meetings. The Consultant shall hold periodic progress meetings with the
Client at least once a month through videoconferencing or teleconferencing. At least three face-
to-face meetings shall be scheduled by the Consultant to present on key milestones, namely;
inception report, interim report and final draft report. The intent of these meetings will be for
the Client to provide input and to discuss options for addressing the Client's comments. The
Consultant shall fully cooperate with the Client in scheduling and attending such meetings as
requested by the Client. The face-to-face meetings shall be held at EEC office in Mbabane/EEC
Learning and Conference Centre. The Consultant will be responsible to prepare meeting
minutes during each of these meetings. Minutes will be distributed to participants for review
and comment.

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Monthly Progress Reports. The Consultant shall furnish the Client with a written Monthly
Progress Report that summarizes all aspects of the completed monthly and cumulative work
progress. The objectives of the Monthly Progress Report are to:

a) Provide a reliable and readily accessible summary record of the project


activities with daily activities performed by each individual at the site and
progress of work during last month with verification of daily task in the site
signed by the project's representative.
b) Provide a detailed description of all work actually completed up to the date
and revision to the project schedule required, which shall reflect changes in
the critical path since the date of the last revision.
c) Identify issues and problems requiring action by the Client or the
Consultant, including issues of conflicting priorities.
d) Provide a forecast of the work to be accomplished in the next month.
e) Provide information to help substantiate the Consultant’s pay request

Submittal Protocol. No later than five (5) days after the Commencement Date, the
Consultant shall submit a submittal protocol for the Consulting Services. The submittal
protocol shall identify the submittal packages to be prepared by the Consultant including
but not limited to detailed listing of the content, the expected dates of the submittals, number
of copies, and distribution of the submittals by the Consultant based on distribution
information provided by the Client.

Consultant’s Obligations. The Consultant shall provide submittals for review consistent
with the submittal dates. The Consultant acknowledges that the Client’s review will often
involve input from, or consultation with, a number of individuals. Therefore, should
submittal dates to the Client be delayed, the Consultant shall provide prompt notice to the
Client of the delay. In no case shall this notice be given less than five (05) calendar days
prior to the scheduled submittal date for that submittal. The submittals shall identify any
proposed change to the requirements, or the design concept, project delivery approach, or
the project schedule provided in the Consultant’s proposal, accompanied by the rationale
behind the proposed change. No changes shall be implemented without the Client’s
acceptance. Such acceptance shall not, however, relieve the Consultant of any of its
obligations under the contract.

Form of Submittals. Each submittal shall be transmitted electronically and in hard copy,
unless otherwise required by other sections of the TOR, with a cover letter to the Client at
the office of EEC. Unless otherwise specified in the contract, the Consultant shall prepare
up to three (03) hard copies of each submittal for distribution. The Client is responsible for
distribution of submittals to reviewers. Electronic submittals shall be in the original file
format. The Consultant is responsible for the accuracy and completeness of the information
submitted.

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The Consultant shall make submittals far enough in advance of subsequent activities to
allow time for reviews, consultations with other entities, for securing necessary acceptance,
for possible revisions and re-submittals. The Client intends to process Consultant’s
submittals as quickly as practicable.

Client’s Review. The Client will review submittals for consistency with the design concept
presented in the Consultant’s proposal. The primary purpose of the Client’s review is to
satisfy itself that the submittals generally conform to the intent of the contract. The Client’s
review shall not relieve the Consultant of the sole risk and responsibility for all defects,
errors or omissions, or of sole responsibility for meeting all requirements of the contract.
The Services under this assignment are expected to be conducted for a period of
approximately 5 calendar months.
5. Staffing and Key personnel
Consultant shall assemble a team of both key and non-key experts as per the table below. List
of Experts (LOE) and estimates are notional and Consultants are free to propose their own
LOE to match their methodology and staffing plans, noting any deviations from the notional
LOE as well as the reasons behind them. Additional staff and staffing requirements may be
proposed by the Consultant as necessary and based on the Consultant’s proposed methodology
and approach that will achieve the objectives of the assignment. Consultant shall provide and
maintain all Key Personnel. Any changes are subject to prior approvals by EEC in accordance
with the terms of the contract.

The Qualification and Experience of the Key and Non-Key Experts shall be as follows;

Role Qualification
A. International Key
Experts
Team Leader/TL expert He/She shall be an independent professional with strong
(or equivalent Title) organizational skills, preferably with a Master degree in electrical
engineering. He/she shall have extensive knowledge of international
best practices in power system planning and infrastructure design,
contract procedures and project follow-up. He/she shall also have a
proven track record of successfully managing and coordinating as
team leader a diverse group of professionals in accomplishing
projects of similar nature and complexity to this assignment. A
minimum of 15 years of working experience in implementation of
electricity transmission projects is required. The Team Leader shall
have in the last ten years, specific experience of managing
consultancy teams working on feasibility study and detail design of at
least one transmission line projects of 132 kV or above in a similar
terrain condition and in countries other than Expert’s home country.

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Lead Civil Engineer- He/she shall have at least Bachelor degree (preferably Master’s
Civil works & structural Degree) In civil Engineering with at least 10 years’ experience in
transmission line tower designs of 132 kV or above voltage class and
civil works associated with HV transmission projects, related to the
design of civil structures, Gantry structure tower/and equipment’s
foundations of 132 kV or above transmission lines, and substations
and buildings, ideally in similar terrain conditions to the proposed
project.

Lead Electrical Engineer- He/She shall have at least Bachelor Degree (preferably Master Degree)
TL &SS in electrical engineering or relevant fields, coupled with at least 15
years of relevant experience. Experience in transmission network of
132 kV or above design and operations are required. He/She shall have
specific experience of working on at least one transmission line design
projects of similar nature and in similar terrain conditions to the
proposed projects. Extensive knowledge of international best practices
in electric transmission system planning, line routing processes,
maintenance, and transmission system design is critical.

Lead Survey Engineer He/She shall have at least Bachelor’s Degree in Survey/Civil
Engineering or other relevant discipline and over 15 years of
consulting experience, with previous experience in detail survey of
132 kV or above transmission lines in countries other than the expert’s
home country. Experience shall include route definition, detail survey,
profiling, contouring and tower spotting in mountainous/hilly terrain.
The expert shall have an understanding of line clearances and safety
considerations. He/she shall also have an extensive knowledge on
handling and operation of PLS-CADD, AutoCAD and other similar
software.

Lead Power System He/She must have at least 10 years’ experience in electrical system
Analyst modelling and analysis, and be familiar with system analysis software
such as PSS/E. He/she should be well-versed in load flow, stability and
short-circuit analysis as well as international best practices in power
system planning

Lead Protection, Control He/She shall have at least Bachelor Degree (preferably Master’s
and SCADA Engineer Degree) in Electrical/Electronics/Communications coupled with at
least 10 years of relevant experience in designing/planning of Control
and Protection system for interconnected/integrated power grid system.
He/She shall have specific experience of working on at least one
substation projects of 132 kV or above

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Lead He/She shall have at least Bachelor Degree ( Preferably Master
Telecommunication Degree ) in
Engineer Electrical/Electronics/ communication Engineering with at least 10
years’ experience in telecommunication systems associated with
transmission system projects (132 kV or above), including experience
with fibre optic and OPGW based tele-protection systems and
equipment.

Lead Procurement He/She shall have at least Bachelor’s degree in engineering or


Expert management with minimum 10 years of procurement
specialization/experience in high voltage transmission systems
projects. He/She shall have knowledge of World Bank’s procurement
Guidelines and Standard Procurement Documents.
Lead Geotechnical He/She shall have preferably Master’s Degree in Geotechnical/Civil
Engineer Engineering and preferably 10 years of experience, with previous
experience in countries other than the expert’s home country. The
experience shall be in geotechnical investigation, test and design of
tower foundations of 132 kV or above voltage level transmission lines
and substation.

Economist/Financial He/She shall have preferably Master’s Degree in Economics, Business


Analyst Administration, Finance or related studies with minimum 10 years of
consulting experience. The experience shall be in Financial/Economic
analysis of high voltage level transmission lines and substation
projects.

6. Contract Commencement
Following the signing of the Contract and issuance of the contract commencement, the
consultancy shall be launched with a formal kick-off meeting at a location to be determined by
EEC (in Mbabane, Eswatini). The Consultant shall be represented by at least the Project
Manager and Key Technical Personnel. The purpose of the kick-off meeting is to address any
questions about the Contract or scope of work and to clarify expectations regarding the
services.

The services under this contract are expected to be conducted for a period of approximately
Five (5) calendar months. The Consultant may propose adjustments to the timing and schedule
of deliverables outlined below, provided that any alternative schedule will meet the completion
period of EEC’s requirements.

The Consultant shall be expected to be available during the period of performance and shall be
responsible for management of the services. This includes supervision and management of the
consultancy, liaison with EEC and other parties, office management, and ensuring quality
control of services.

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The Consultant shall prepare the various reports and maintain records documenting decisions
made at meetings, progress on project preparation, financial records and changes to the contract
plans. As a minimum the Consultant is expected to deliver the following reports as per the
schedule of deliverables.
All documents and reports would be made available on hard copy as well as electronic format.
Electronic submission/reports shall be in the original file format. The Consultant must submit
Design Drawings/Construction Drawings in editable format. All reports will be in English
language. The above reporting requirements or deliverables are minimum requirement and
EEC may ask consultant to submit any other intermediate reports as deemed necessary and as
transpired during the period of contract in connection with the service rendered as per the Scope
of Services. However, should the Consultant find better idea on above reporting requirement
(deliverables), the same may be suggested in the technical proposal for consideration EEC.
The Consultant is also required to make presentation in front of EEC management upon the
completion of each category of task except task no 7. EEC shall intimate the consultant about
the date, time and venue of such presentations in at least 2 weeks prior to the presentation date.

7. Deliverables
This consulting assignment will be based on Lump Sum contract and consulting Firm will be
paid upon completion of the Deliverables (Milestones). The following table summarizes the
deliverables and associated payments, and their due dates.
The Consultant shall submit an inception report outlining the tasks to be carried out and agree
with the Employer, any modifications and additions that may be required. The inception report
will include a detailed work plan indicating schedules and inputs required to complete each of
the tasks. The Consultant will also provide a full description of the methodology to be used to
complete the assignment in the inception report. This information will provide a basis for the
deliverables and the detailed work plan.
Deliverables on the project milestones shall comply with Table 1

Table 1: Project Milestones

ACTIVITY WEEK
INCEPTION REPORT 1
PRELIMINARY SURVEY REPORT 3
Task 1 3
Desk and survey
Route alignment survey report with feasible alternatives
INTERIM REPORT 12
Task 2; 5
Power evacuation study
Review of drawings and plans
Preliminary economic and financial analysis

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Base design including base drawings

Task 3; 12
Report on line routing and tower spotting plans
Report on check survey of transmission lines
Report on topographical survey of substation lands
Report on Cadastral survey of tower plots
Consolidated report of the detail survey of transmission lines and substations

Task 4: 12
Report on Geotechnical investigation and geological slope stability studies
DRAFT DETAILED FEASIBILITY STUDY REPORT 16
Task 5; 16
Report on definition of transmission line and substation design parameters
Report on design of various types towers, outline and structural drawings
Report on design of various types of tower foundation
Design report on detailed engineering design of AIS substations
Report on reviews of tower designs by EEC for 132 kV transmission lines projects

Task 6; 16
Report on recommendation of various procurement packages as required.
Detailed cost estimates of the transmission line and substations
Bidding documents for each procurement package

Task 7: 16
Detailed feasibility Report with economic and financial analysis

Task 8: 16
Report on needs assessment for training.
FINAL DETAILED FEASIBILITY STUDY REPORT 18
Comments and Workshop
Submission of Final Detailed Technical Feasibility Study Report

8. Payment Schedule
Advanced Payment- 10% of the contract amount against unconditional Bank Guarantee.
Advance will be deducted proportionately from each payment until same is fully repaid. Noting
that EEC procedures dictate that payment of contractors is 30 days from date of submission of
invoice/payment claim shall comply with the payment schedule in Table 2

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Table 2: Payment schedule

Milestones (submission and acceptance of reports Payment (% of


under the various tasks of Scope of Services Contract
Price)
Advance payment 10%
Inception and Preliminary survey Reports 20%
Interim Report 30%
Draft Final Feasibility Study Report 30%
Final Feasibility study Report 10%

9. Counterpart Support and Inputs Provided by EEC


EEC shall work in close collaboration with the consultant’s team and provide necessary support
in all aspects of the consulting services. Both EEC and Consultant’s team shall work together
as one single team in all matters related to the Project. If required by local regulations, EEC
will provide Consultant with necessary support letters for obtaining visas and permits for its
experts. The cost and timing of obtaining the above is entirely the responsibility of the
Consultant.
9. The prospective consulting firm expressing their interest under this Terms of References shall
consider the necessary support staff such as semi-skilled and unskilled field manpower, office
assistants, computer operator, secretary, draftsmen, data enumerator, tools and equipment,
transportation and all other necessary amenities required to render the services as per this
Terms of reference.

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