SAP B1 on Cloud – AIS

EXERCISE WORKBOOK
FOR STUDENT 15

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Table of Contents
1. Basic Navigation......................................................................................................................................4
Exercise 1.1..............................................................................................................................................4
Exercise 1.2..............................................................................................................................................4
2. BP and Item Master Data.........................................................................................................................5
Exercise 2.1..............................................................................................................................................5
Exercise 2.2..............................................................................................................................................6
Exercise 2.3..............................................................................................................................................7
3. Purchase Process.....................................................................................................................................8
Exercise 3.1..............................................................................................................................................8
Exercise 3.2..............................................................................................................................................9
Exercise 3.3............................................................................................................................................10
Exercise 3.4............................................................................................................................................11
Exercise 3.5............................................................................................................................................12
4. Sales Process.........................................................................................................................................13
Exercise 4.1............................................................................................................................................13
Exercise 4.2............................................................................................................................................14
Exercise 4.3............................................................................................................................................15
Exercise 4.4............................................................................................................................................16
Exercise 4.5............................................................................................................................................17
5. Inventory Management.........................................................................................................................18
Exercise 5.1............................................................................................................................................18
Exercise 5.2............................................................................................................................................19
Exercise 5.3............................................................................................................................................21
Exercise 5.4............................................................................................................................................23
Exercise 5.5............................................................................................................................................24
Exercise 5.6............................................................................................................................................25
Exercise 5.7............................................................................................................................................26
Exercise 5.8............................................................................................................................................27
Exercise 5.9............................................................................................................................................28

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.10.............................................................................29
6. Accounting Cycle...................................................................................................................................30
Exercise 6.1............................................................................................................................................30
Exercise 6.2............................................................................................................................................31
Exercise 6.3............................................................................................................................................32
Exercise 6.4............................................................................................................................................33
Exercise 6.5............................................................................................................................................34
Exercise 6.6............................................................................................................................................35
Exercise 6.7............................................................................................................................................36
Exercise 6.8............................................................................................................................................37

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.

1. The ______________ displays at the top of the screen. It contains the Windows standard menu
(File, Edit, W window, Help) as well as generic SAP Business One functions.

2. The _____________ is a collection of icon buttons that grant you easy access to commonly-used
functions.

3. Navigation in SAP Business One is done using the _____________. It arranges the functions of the
individual applications in a tree structure.

4. The users of SAP Business One are defined in the _____________ window.

5. Accessing SAP Business One on Cloud is done using _____________ like Google Chrome, Mozilla
Firefox or Safari.

Exercise 1.2
Identify the terminologies being described by each sentence.

1. This is a business management software that allows an organization to use a system

of integrated applications to manage the business. It aims to serve as a backbone for your whole
business.

2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall.

3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers.

4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control).

5. This the place where SAP, a European multinational software corporation, was founded in 1972.

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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2. BP and Item Master Data

Exercise 2.1
Header
  Code: CU00015  
  BP Type Customer  
  Name Adrian  
  Group Small Accounts  
General
  Tel No: 78904567  
  Mobile Phone: 90565678904  
  E-Mail Adrian@yahoo.com  
Contact Person
  Contact ID: AP-428  
  First Name: Berly  
  Title: Mrs.  
  Middle Name: Cuevas  
  Last Name: Navarro  
  Address: Sorsogon  
  Telephone No: 67891234  
  Mobile Phone: 94602376890  
  E-Mail Berly@yahoo.com  
Payment Term
  Payment Terms: Net 30  
  Price List: Distributor Sales Price  

Add the information above on the Business Partner Master Data.

Copy and paste the ADDED Business Partner Master Data here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 2.2
Header
  Code: SU00015  
  BP Type Vendor  
  Name Irma’s Catering  
  Group Suppliers  
General
  Tel No: 44477788  
  Mobile Phone: 98752140023  
  E-Mail irma@gmail.com  
Contact Person
  Contact ID: PS-499  
  First Name: Leyron  
  Title: Mr.  
  Middle Name: Jam  
  Last Name: Blanco  
  Address: Tanauan, Batangas  
  Telephone No: 54682100  
  Mobile Phone: 91102100365  
  E-Mail leyron@gmail.com  
Payment Term
  Payment Terms: Net 30  
  Price List: Base Price  
Add the information above on the
Business Partner Master Data
Copy and paste the ADDED Business Partner Master Data here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 2.3

Item
Item No. Description Grou Unit Price
p
IM00071 InFocus IN114v XGA DLP Projector Items 23850
Edifier MP202 DUO Full Wireless Stereo Portable Audio
IM00072 Items 6210
Speaker
IM00073 Intel Pentium Dual-Core CPU Items 11400
IM00074 APC BX625CI-MS 625VA UPS AVR Items 888
IM00075 ASUS TUF Gaming M5 Ambidextrous RGB Gaming Mouse Items 1100

Add the following items on the item master data:

Copy and paste the LIST of Item Master Data here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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3. Purchase Process
Exercise 3.1
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:

Input the required information, use the selection list when available:
Vendor: SU00015
Name: Irma’s Catering
Posting Date: Date Today
Item No: IM00071
Quantity: 53 each
Click Add to save the document. Screenshot the complete relationship
map.

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.2
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:

Input the required information, use the selection list when available:
Vendor: SU00015
Name: Irma’s Catering
Posting Date: Date Today
Item No: IM00072 and IM00073
Quantity: 58 each
Click Add to save the document. Screenshot the complete relationship
map.

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.3
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:

Input the required information, use the selection list when available:
Vendor: SU00015
Name: Irma’s Catering
Posting Date: Date Today
Item No: IM00071, IM00074 and IM00075
Quantity: 59 each
Click Add to save the document. Screenshot the complete relationship
map.

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.4
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:

Input the required information, use the selection list when available:
Vendor: SU00015
Name: Irma’s Catering
Posting Date: Date Today
IM00072, IM00073, IM00074 and
Item No: IM00075
Quantity: 60 each
Click Add to save the document. Screenshot the complete relationship map.

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 3.5
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:

Input the required information, use the selection list when available:
Vendor: SU00015
Name: Irma’s Catering
Posting Date: Date Today
IM00071, IM00072, IM00073, IM00074 and
Item No: IM00075
Quantity: 62 each
Click Add to save the document. Screenshot the complete relationship map.

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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4. Sales Process
Exercise 4.1
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:

Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.

Input the required information, use the selection list when available:
Vendor: CU00015
Name: Adrian
Posting Date: Date Today
Item No: IM00071
Quantity: 11 each
Click Add to save the document. Screenshot the complete relationship
map.

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 4.2
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:

Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.

Input the required information, use the selection list when available:
Vendor: CU00015
Name: Adrian
Posting Date: Date Today
Item No: IM00072 and IM00073
Quantity: 6 each
Click Add to save the document. Screenshot the complete relationship
map.

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 4.3
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:

Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.

Input the required information, use the selection list when available:
Vendor: CU00015
Name: Adrian
Posting Date: Date Today
IM00071, IM00074 and
Item No: IM00075
Quantity: 7 each
Click Add to save the document. Screenshot the complete relationship
map.

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 4.4
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:

Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.

Input the required information, use the selection list when available:
Vendor: CU00015
Name: Adrian
Posting Date: Date Today
IM00072, IM00073, IM00074
Item No: and IM00075
Quantity: 8 each
Click Add to save the document. Screenshot the complete relationship
map.

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 4.5
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:

Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.

Input the required information, use the selection list when available:
Vendor: CU00015
Name: Adrian
Posting Date: Date Today
IM00071, IM00072, IM00073,
Item No: IM00074 and IM00075
Quantity: 10 each
Click Add to save the document. Screenshot the complete relationship
map.

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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5. Inventory Management
Exercise 5.1
Add the following warehouses:

Warehouse Code W34 W35 W36 W37

Warehouse Name Santiago Palayan Cabanatuan Gapan

Location Santiago Palayan Cabanatuan Gapan

Street No. Selecta Corneto Kamachili Sungay

City Santiago Palayan Cabanatuan Gapan

Country Philippines Philippines Philippines Philippines

Copy and paste the screenshot of WAREHOUSE LIST here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.2
1. Add the following items below managed by batches:
2. Create a Goods Receipt PO for the items below using your Vendor with 100 quantities per item.
3. Configure the items managed by batch at your own disposal
4. Create a Delivery of the items using your Customer with 10 quantities per item

Header
  Item No. B00015  
  Description Trust Condom  
  Item Group Contraceptives  
  Unit Price 300  
  Manage Item By Batches  
  Management Method On every Transaction  
 
  Item No. B0015A  
  Description Basketball Ball Spalding  
  Item Group Balls  
  Unit Price 800  
  Manage Item By Batches  
  Management Method On every Transaction  
Copy and paste the screenshots (3) of
the following:
1. ADDED ITEM MASTER DATA WINDOW here:
2. ADDED Goods Receipt PO
3. ADDED Delivery

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.3
1. Add the following items below managed by Serial:
2. Create a Goods Receipt PO for the items below using your Vendor with 10 quantities per item.
3. Configure the items managed by Serial at your own disposal
4. Create a Delivery of the items using your Customer with 10 quantities per item

Header
  Item No. SN00015  
  Description Lenovo Ideapad 120S 11  
  Item Group Laptops  
  Unit Price 11,800  
  Manage Item By Serial Numbers  
  Management Method On every Transaction  
 
  Item No. SN0015A  
  Description Lenovo Thinkpad X390  
  Item Group Laptop  
  Unit Price 60,325  
  Manage Item By Serial Numbers  
  Management Method On every Transaction  

Copy and paste the screenshots (3) of the following:

1. ADDED ITEM MASTER DATA WINDOW here:
2. ADDED Goods Receipt PO
3. ADDED Delivery

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.4
Goods Receipt

Increase in inventory item because of freebies from suppliers

Item No: Quantity

IM00071 20
IM00072 20

Copy and paste the screenshot of processed Goods Receipt Window here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.5
Goods Receipt

Increase in inventory item due to unaccounted items in the warehouse

Item No: Quantity

IM00073 40
IM00074 30
IM00075 50

Copy and paste the screenshot of processed Goods Receipt Window here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.6
Goods Issue

Decrease in inventory item due to discovered theft in the warehouse

Item No: Quantity

IM00071 60
IM00072 60

Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.

Copy and paste the screenshot of processed Goods Issue Window here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.7
Goods Issue

Decrease in inventory item due to warehouse fire

IM00073 70
IM00074 75
IM00075 60

Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.

Copy and paste the screenshot of processed Goods Receipt Window here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.8
1. Create period and volume discounts for the following items
2. Create Sales Order to check whether the configured period and volume discounts of the items
will take effect

Item No. Period Period Discount Volume Volume Discount

IM00071
5 days 10% 20 15%

IM00072

Create Sales Order for CU00015 with items IM00071 and IM00072

Copy and paste the screenshot of Sales Order here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.9
1. Create period and volume discounts for the following items
2. Create Sales Order to check whether the configured period and volume discounts of the items
will take effect

Item No. Period Period Discount Volume Volume Discount

IM00073
10 days 20% 25 10%

IM00074

Create Sales Order for CU00015 with items IM00073 and IM00074

Copy and paste the screenshot of Sales Order here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 5.10
1. Create period and volume discounts for the following items
2. Create Sales Order to check whether the configured period and volume discounts of the items
will take effect

Item No. Period Period Discount Volume Volume Discount

IM00075 15 days 25% 30 20%

Create Sales Order for CU00015 with items IM00075

Copy and paste the screenshot of Sales Order here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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6. Accounting Cycle
Exercise 6.1
Record the following transactions using the Manual Journal Entry:

On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1

Dr. GBP Bank Account 1 P 500,000

Cr. Ordinary Share Capital P 500,000

Copy and paste the screenshot of the TRANSACTION JOURNAL REPORT here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 6.2
Record the following transactions using the Manual Journal Entry:

On April 15, 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.

Dr. Salaries and Wages P 250,000

Cr. GBP Bank Account 1 P 250,000

Copy and paste the screenshot of the TRANSACTION JOURNAL REPORT here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 6.3
Create the following entries in journal entry through the journal vouchers.

On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.

Dr. Travel Costs – Other P 15,000

Cr. Petty Cash Fund P 15,000

Copy and paste the screenshot of the TRANSACTION JOURNAL REPORT here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 6.4
Generate the General Ledger as of the date of the latest transaction.

Copy and paste the screenshot of the GENERAL LEDGER here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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Exercise 6.5
Generate the Trial Balance as of the end of the year.

Copy and paste the screenshot of the TRIAL BALANCE here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – AIS

Exercise 6.6
Generate the Balance Sheet as of the end of the year.

Copy and paste the screenshot of the BALANCE SHEET here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – AIS

Exercise 6.7
Generate the Income Statement as of the end of the year.

Copy and paste the screenshot of the INCOME STATEMENT here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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 SAP B1 on Cloud – AIS

Exercise 6.8
Perform Period End Closing for the year 20XX.

Copy and paste the screenshot of the closing entries generated by the system using TRANSACTION
JOURNAL REPORT here:

FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph

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