PD3/November 2013

Professional diploma in procurement and supply

Strategic supply chain management

CASE STUDY

SN
13 IO
20 ICAT
IF
AL
QU

QP04
INSTRUCTIONS FOR CANDIDATES

The pre-released case study examination is designed to assess your ability to apply the relevant theories,
principles and techniques associated with the unit content to a realistic business situation.

The examination is a three hour open-book examination. The examination questions will test each of the
learning outcomes from the unit content.

You will be expected to demonstrate your knowledge and understanding of relevant theoretical principles,
concepts and techniques; to apply these appropriately to the particular situation described in the case
study and; above all, to make sound decisions. You will not gain marks by writing a general essay on the
topic. Prepared notes may not be included as part of the answer.

Please note that all work should be your own. Copying or plagiarism will not be tolerated and could
result in no marks being awarded. If quotes or short extracts are used they should be attributed or the
source of the information identified.

You should acquaint yourself thoroughly with the case study before the examination. You must take your
copy of the case study into the examination.

Page 2 of 16 PD3 Exam Questions November 2013

IKEA

Introduction

IKEA Group (IKEA) is a global retailer of Scandinavian designed furniture and accessories. According to
the Marketline Company Profile (2013), the parent company of the IKEA Group of companies is Ingka
Holding BV, a private Dutch-registered company, which, in turn, is owned by Stichting Ingka Foundation.
The Stichting Ingka Foundation was established in 1982 by Ingvar Kamprad and the ownership of this
foundation lies with the Kamprad family. The IKEA trademark and concept is owned by InterIKEA Systems,
another private Dutch company, but not part of the Ingka Holding group. The parent company of InterIKEA
Systems is InterIKEA Holding, which is registered in Luxembourg. IKEA has operations in 44 countries across
Europe, North America, Asia and Australia and is headquartered in Delft, Netherlands. It employs 139,000
people and sells 9,500 home furnishing products in 298 retail-stores worldwide.

IKEA offers a range of furniture for living rooms, bedrooms, kitchens and children’s rooms. The company
offers fabric sofas, leather sofas, armchairs, sofa beds, rattan seating, bookcases, extra covers, cabinets,
sideboards, shelving units, wall shelves, CD and DVD storages, TV solutions, and coffee tables and side
tables for living rooms. For the bedroom, the group offers beds, mattresses, comforters, pillows, linens,
curtains and wardrobes. The group’s kitchen offerings include built-in kitchens, free standing kitchens,
kitchen accessories and appliances. For children, IKEA offers nursing and changing tables, sleeping, eating,
storage and playing accessories.

All IKEA retail-stores have customer restaurants that offer a choice of local dishes. Most retail-stores also
have a food shop, the Swedish Food Market, which sells Swedish delicacies such as meatballs, pickled
herring, crisp bread, and loganberry jam. The range includes nearly 90 products which are sold under the
IKEA food brand. Many IKEA retail-stores also have a play area named Smaland for children aged four to
10 years.

Revenue Analysis

IKEA recorded revenues of €27,628 million ($36,101.5 million) during the financial year ended August 2012
(FY2012), an increase of 9.8% over FY2011.

Europe, IKEA’s largest geographic market, accounted for 70% of the total revenues in FY2012.
Revenues from Europe reached €19,339.6 million ($25,271.1 million) in 2012, a decrease of 2.8% over
FY2011.

North America accounted for 16% of the total revenues in FY2012. Revenues from North America reached
€4,420.5 million ($5,776.3 million) in 2012, an increase of 25.4% over FY2011.

Russia, Asia and Australia accounted for 14% of the total revenues in FY2012. Revenues from Russia, Asia
and Australia reached €3,867.9 million ($5,054.2 million) in FY2012, as compared to €1,762.1 million
($2,302.5 million) in FY2011.1

Corporate Aims

IKEA’s vision statement is: “To create a better everyday life for the many people.”

IKEA’s mission statement is: “To offer a wide range of well designed, functional home furnishing products
at prices so low that as many people as possible will be able to afford them.”

IKEA’s market positioning statement is: “Your partner in better living. We do our part, you do yours.
Together we save money.”

1
Direct extract from: IKEA Group Company Profile, Marketline, 9 May 2013.
Page 3 of 16 PD3 Exam Questions November 2013
The objectives of IKEA are to:

• Produce affordable products for the public/customers

• Provide a better life for those who cannot afford expensive products
• Ensure the customer finds what they are looking for in the retail-stores
• Offer low prices.2

Corporate Strategies

IKEA’s emphasis on providing home furnishing products at low prices has been the main reason for the
widespread customer acceptance of its products which, in turn, has facilitated its growth in various
geographies. The company designs, manufactures, transports, sells and assembles its merchandise to
minimise cost at each level. To help keep prices low, the group ensures that production equipment and
raw materials are used efficiently. Customer involvement also contributes to low prices. IKEA relies on
customers to choose, collect, transport and assemble products themselves and offers home delivery
services only at an additional cost.

In spite of high raw material prices, expensive transport and inflation, the group reduced its average prices
by 0.8% in FY2012. Over the past decade, IKEA has continued to lower prices to customers. The group’s
low-cost proposition is central to its product offering and is also a key driver for customers. In FY2012, IKEA
stores had a total of 690 million visitors and the group’s websites attracted more than 1,000 million visits
during FY2012. Low prices have enabled IKEA to hold a strong market presence which, in turn, gives the
group considerable bargaining power and an advantage in terms of higher customer recall.3 In order to
achieve its low-cost strategy, IKEA relies on a combination of innovative design, cost reduction initiatives,
a global supply chain strategy, and close relationships with customers and suppliers.4

Another strategy adopted by IKEA is to offer unique services that its competitors do not. According to the
Marketline Company Profile (2013), it is becoming very difficult for specialist retailers to find relevance
as grocers and mass-merchandisers expand to capture a share of the homeware market. Thus, shopping
experience facilitated through improved range, price, ambience, layout and facilities could be one such
differentiating factor for specialists which can give them a competitive edge. According to a survey carried
out by a leading research firm, consumers have scored IKEA high on loyalty, based on improved range,
price, ambience, layout, and facilities. This indicates the importance of these factors to consumers when
making shopping decisions. Improved price perception and shopping experience will increase footfall
which gives scope for increasing the customer base. IKEA’s clearly superior shopping experience and price
range enables it to differentiate itself from other competitors and also drive loyalty in a market where the
customer is more fickle than ever.

In response to pressures on global retailers to co-exist with the environment, IKEA has also been working
towards sustainability since 1990 when the group developed its first environmental policy. IKEA’s
sustainability initiatives focus on five areas: offering a sustainable range of products, reducing carbon
footprint, turning waste into resources, reducing water footprint, and social responsibility. In order to focus on
manufacturing a sustainable range of products, IKEA introduced the Sustainability Product Score Card (SPS) in
FY2010. This helps the company develop more sustainable home furnishing products. The score card reflects
sustainable aspects throughout the lifecycle of a product, such as the type and amount of raw material used,
manufacturing, distribution, product quality, product use and recycling potential at the end of its lifetime.

IKEA has been reducing its carbon footprint by using renewable energy. The company has allocated
€1.5 billion (approximately $2 billion) for investment in renewables until 2015. In FY2012, IKEA produced
renewable energy equivalent to 34% of its total consumption. Adding the briquettes and pellets that the
company makes from waste wood and sells to others, that figure is about 51%. Furthermore, by FY2012,
IKEA installed more than 250,000 solar panels on its retail-stores and buildings across the world, and
invested in 126 wind turbines in six countries.
2
ikea.com, July 2013.
3
Direct extract from: IKEA Group Company Profile, Marketline, 9 May 2013.
4
Mittal, Navita; “IKEA’s Low Price Strategy”, cmuscm.blogspot.co.uk, 5 February 2013.
Page 4 of 16 PD3 Exam Questions November 2013
IKEA has also taken several initiatives with respect to waste management. Many of its retail-stores offer
customers the facility to return and sort waste for recycling. The group has also started investigating the
opportunities to facilitate full recyclability of different materials used in its products. In order to reduce
its water footprint, the group ensures that most of its suppliers, primarily based in South Asia, make
use of biological water treatment plants. For this, the group provides its suppliers with specialists and
external consultants, who, in turn, assist the suppliers to upgrade their water treatment plants and also
provide technical know-how. The group’s social responsibility initiatives cover three key areas: employees,
suppliers, and communities. IKEA has taken up several measures to ensure the wellbeing of these groups.5

According to the annual Cultural Traction report from Added Value, a WPP-owned global brand and
marketing consultancy, the IKEA brand has a very powerful connection with consumers across the globe.
The IKEA brand ranks fourth overall behind three technology firms, Google, Apple and Samsung, in the
report which assesses brands based their perception as Visionary, Inspiring, Bold and Exciting (VIBE). The
research involves more than 62,000 respondents in 10 countries, covering 160 brands and 15 sectors.

The fact that technology brands top the list is not surprising. However, the fact that IKEA ranks so highly
among the technology brands confirms its ability to connect with consumers. “This is a brand that’s doing
exactly what we’re proposing,” says Maggie Taylor, CEO of Added Value North America. “It’s not just
about diving into the cultural conversation; it’s all about refreshing the brand in a way that is culturally
relevant but doing it in a way that stays true to who you are.” IKEA is “tapping into the cultural zeitgeist” by
acknowledging how people are increasingly interested in design and fashion. And its brand experience is a
“much more connected one; IKEA just lives this in everything they do.”6

The Supply Chain

IKEA’s supply chain has a global spread with both sales and purchasing in all major regions of the world. The
company operates 33 distribution centres and 11 customer distribution centres which supply goods to IKEA
retail-stores. The company also has 30 trading service offices in 25 countries and 1,084 suppliers in
53 countries.7 Of the 139,000 employees in IKEA, 14,500 of them work in purchasing, distribution,
wholesale, and related areas.8

In a book about IKEA by ex-CEO Anders Dahlvig the author writes about the development of IKEA’s
supply chain over the past decades. IKEA started sourcing products from Poland back in the 1950s. The
conscious decision to run a relatively small range of products helped the company to keep its supply chain
manageable. As the company expanded, according to Dahlvig, IKEA’s success was due to its ability to
control and coordinate the entire supply chain, from raw materials, manufacturing and product range
to distribution through to its retail-stores; IKEA owns this vertically integrated supply chain.

In the 1990s, a new purchasing strategy entailed relocating the manufacturing activities to the emerging
low-wage countries predominantly in Asia, significantly reducing the number of suppliers, creating internal
competition between purchasing teams in different countries and, in 1991, acquiring manufacturer
Swedwood, which had factories in Europe.

Dahlvig is quite open in his description of the various silos and the associated disconnections within IKEA’s
supply chain which built up around the turn of this century. In order to overcome this, IKEA’s supply chain
was transformed from a functionally-oriented to a process-oriented organisation. This was the biggest
change in the company’s history, writes Dahlvig, and he regards it as a sensible decision to take the time
to do it properly (ten years in all): “Small steps of change are less risky than giant leaps.”9

5
Direct extract from: IKEA Group Company Profile, Marketline, 9 May 2013.
6
Direct extract from: “The 10 Most Culturally Vibrant Brands”, Forbes.com, 20 March 2013.
7
Direct extract from: IKEA Group Company Profile, Marketline, 9 May 2013.
8
ikea.com, July 2013.
9
Dahlvig, Anders; “The IKEA edge: Building Global Growth and Social Good at the World’s Most Iconic Home Store”, McGraw-Hill,
2012.
Page 5 of 16 PD3 Exam Questions November 2013
Supply Chain Planning

According to Jonsson, Rudberg & Holmberg (2013), IKEAs growth has been tremendous over the last few
years and sales are still growing. Currently IKEA plans to open 10-20 new stores every year with a goal to
double sales within the coming five years. Considering the pace of growth in sales, the many stores and
warehouses, and the fact that some business areas change up to 30% of their assortment every year,
supply chain planning is a real challenge. The supply chain needs tight control and high levels of visibility
to keep costs down and avoid obsolete inventory and/or stock-outs.

The supply chain is mainly make-to-stock and only a few products are made to customer orders.
Consequently, the entire supply chain is heavily dependent on forecasts. The regions and the stores
traditionally had strong power and a high degree of local freedom in terms of planning and placing
replenishment requests. This led to fragmented supply chain planning with local optimisation and a lot
of manual intervention with plans throughout the supply chain. Furthermore, due to frequent shortage
situations, some regions purposely overestimated demand to ensure delivery, which in turn has led to
imbalance in terms of demand coverage. Hence, some markets have suffered from stock-outs during long
periods, whereas other markets have ended up with obsolete inventories.

Forecasting was undertaken at a regional level with approximately 120 users striving for different goals and
using different methods. Part of the explanation for this was that IKEA lacked a common and structured
tactical planning of demand and replenishment. In terms of capacity planning, all different parts of the
supply chain (stores, warehouses, regions, etc.) tried to optimise their own part of the supply chain, leading
to a set of imbalanced supply plans with a low and unstable total throughput with long replenishment
times for the supply chain as a whole.

This situation led to a number of problems which had a direct impact on performance in a number of ways.
First of all, the supply chain had a functional orientation with limited transparency, leading to a reactive
behaviour with fluctuating goods availability (sometimes stock-out situation and sometimes over-stock).
IKEA also used extensive manual work in its planning processes and the planning was based on fragmented
and unreliable planning information. Hence, there was a lack of trust between different parts of the supply
chain, which further exacerbated the bullwhip effects in the supply chain. Other problems related to
the supply chain performance were: difficulties in data maintenance, a lack of proper follow-up tools to
monitor forecast deviations, difficult to change mindsets among users, and no synchronisation of order and
stock data, to name but a few.

To overcome the difficult situation, IKEA initiated a programme aimed at taking better control of its
supply chain, and enhancing performance in terms of delivery service and costs. A new planning concept
was developed and is currently being implemented. Its cornerstones are mutually integrated planning
processes, a centralised planning organisation, focus on data quality, and use of advanced software support.
As a first step in developing the new planning concept, IKEA centralised all forecasting activities and need
calculations in order to control stock levels and replenishment throughout the whole supply chain.

The new planning process starts with (i) corporate sales planning, which sets the frames for the (ii) tactical
demand planning activities at the 12 business areas. The forecasts are thereafter input to the (iii) need
planning process, which in turn drives the (iv) supplier capacity planning process and the planning of
the distribution supply chain (transport, warehouse, and retail-store planning). The planning process is
owned by a central function at IKEA of Sweden (IoS), where decisions concerning the number of articles,
purchasing, suppliers, distribution, and retail-store coordination are made. As such, IoS is the centre of all
planning activities in the new process.

(i) Sales planning starts with the overall sales forecast made by Group Management (GM) at IKEA. The
forecast is made at an aggregate level in terms of total sales volumes in monetary units for IKEA in total. It
expresses the expected sales increase in percentages. The forecast is related to the strategic business plan,
involving business cycle and market intelligence issues, and includes the remaining part of the current fiscal
year plus five years into the future. The corporate sales plan is updated three times per year. At the other
Page 6 of 16 PD3 Exam Questions November 2013
end of the sales planning process, demand planners at IoS provide forecasts for each of the 12 business
areas in terms of sales volumes, taking into account the business areas’ (BA) growth plans and ambitions
for the future.

The responsibility for merging the two gross forecasts lies within IoS, where demand planners explode the
corporate management sales plan into BA sales and compare the two forecasts. After differences between
the two forecasts have been reconciled, the merged forecast is broken down into sales frames per regions
(a region is a group of countries), and further down into sales frames per product area. These frames are
thereafter compared to the forecasts provided at the tactical demand planning level. The sales plan and the
frames are reviewed three times per year, and the forecasts have to be adapted to the frames also three
times per year. If there is a difference between the forecast and the frame, the demand planners need
to adjust the forecast accordingly. One method is to adjust the forecast in a specific country. If this is not
appropriate, the forecast is proportionally adjusted in all countries.

(ii) The next stage of the process is demand planning. 32 demand planners are active in the tactical demand
planning process, each responsible for forecasting a certain part of the assortment. The tactical forecast
resides with IoS and is carried out on a rolling 84-week planning horizon at retail-store level, with new
historical sales data loaded once a week. The operational forecast is a manual forecast of the replenishment
needs of the retail-stores for the coming three weeks, whereas a tactical forecast (based on sales history) is
used for weeks four to 84. The operational forecast and the tactical forecast are combined to create a final
forecast for each article at the retail-store level. Thereafter the forecasts on store levels are aggregated,
reconciled, and compared with the sales frames at the retail forecast-group level (usually country level) and
on the distribution services regional-level (several countries).

A Retail Forecast Group (RFG) consists of between one and several stores located geographically close to
each other. In Europe, a RFG normally corresponds to a country. The RFGs are usually grouped and served
by a fewer number of Distribution Services regions. In Europe, for example, there are six such regions. The
market input on the two upper levels concerns every country’s activity plan (for example campaigns) and
estimated price changes on product level. IKEA encourages the individual countries and stores to have local
campaigns and activities. But country-specific activity plans must be decided at least six months in advance.
Activities on store level can be planned on shorter notice. Demand planners review the forecast at the
regional level each week in order to identify those products for which the forecast deviates considerably
from actual sales. In these cases, the demand planner looks for the reason and adjusts the sales figures or
forecast model accordingly.

(iii) Need planning is the next stage in the process, and follows traditional distribution requirements planning
(DRP) principles. The retail-stores provide a forecast for each article in relation to the coming three weeks,
whereas weeks 4 to 84 are the responsibility of the demand planner. The forecasts are netted against current
stock levels and safety stock requirements at the retail-stores, and also netted against goods in transit.
Thereafter the net requirements of the retail-stores are aggregated into distribution centres (DCs) and
then netted against DC stock levels and goods in transit to replenish the DCs. Each DC Group is thereafter
aggregated and the calculated forecasted demand for the coming 84 weeks is established, of which the
coming 26 to 52 weeks are communicated to the suppliers (depending on the quality of the plans).

Volumes are divided between suppliers based on a supplier matrix which determines the split of volumes
between different suppliers. One DC article could for example be sourced from two or three predetermined
suppliers. The need planner is the person responsible for the need calculations, and also takes care of
the exceptions messages that might occur. Examples of exception messages that the need planner must
resolve are stock exceptions (low, high, stock-out, etc), transport exceptions (late-in-transit), and supplier
exceptions (capacity, commitment, etc).

(iv) The need calculation is used to plan capacity requirements at the suppliers. In the general agreements
between IKEA and its suppliers, IKEA often commits to provide a certain volume to a supplier. This is to
make the supplier willing to invest in plant and equipment to produce the desired products. Furthermore,
the supplier communicates a capacity limit to IKEA up to which the supplier guarantees delivery of volumes.
Page 7 of 16 PD3 Exam Questions November 2013
The supplier capacity planning at IoS includes load-levelling between weeks to always fulfil the committed
volumes (which also includes shifting volumes between different suppliers), and also to stay within the
capacity limits. This could be conducted by a load-levelling function in the planning system or manually by
the supply planners.10

Implementation Enablers

In order to realise the new supply chain planning concept, Jonsson, Rudberg & Holmberg (2013) identified
four main enablers for its implementation: (i) planning organisation, (ii) data quality, (iii) software support
and (iv) project and change management.

(i) Planning organisation. Supply chain planning responsibility was centralised to IoS, and two specialised
planning positions (demand planner and need planner) were developed to take responsibility for the
main processes in the planning concept. There are 32 demand planners and their role is to secure that the
sales planning is translated into a sales forecast at article-level. The responsibility includes the global sales
forecast accuracy, involvement in the sales planning process, product range changes and development of
the sales forecast methodology.

The 70 need planners focus on ensuring that need planning continuously matches capacity planning. Need
planners are responsible for service levels and stock levels in retail-stores and DCs, the need planning
process, balancing the need and capacity per supplier/category/material, actions on capacity exceptions,
and supply-plan accuracy. The longer-term planning issues, such as checking and securing supplier capacity,
involve the strategic purchasing and trading business support organisations.

The establishment of the two centralised planner positions is important for creating necessary specialist
competence in demand and need planning, but also for making it cost efficient and practically possible
to carry out the planning processes in a standardised way. However, there have been some problems
implementing the new planning concept and working methods, partly because of insufficient end-user
training and support, insufficient knowledge and involvement by line management, and unfamiliarity with
the planning software.

(ii) Data quality. The importance of improved data quality was identified early as an enabler to successful
implementation of the planning concept. Insufficient maintenance of lead time data gave incorrect input
to the need calculation and caused stock-out problems in retail-stores. Process improvement was difficult
due to incompatible data capture and lead time measurements throughout the supply chain. As a response
to these problems, a new lead time concept that assigns clear responsibilities to different actors was
implemented. Furthermore, a work group was established with members across the supply chain deciding
on working methods and lead time issues and a web-based application (based on a data warehouse
solution) was created to visualise lead times and exceptions on missing lead time data.

There were also some problems with in-transit and stock-data synchronisation, which sometimes resulted
in double-counting of stocks. Status updates of in-transit data were not always available throughout the
supply chain. This resulted in incorrect need calculations and delayed order generation, which resulted in
stock-out risks. Also, the master data quality was sometimes of insufficient quality, for example, due to an
incorrect updating process.

In summary, incorrect data figures resulting in poor planning accuracy decreased the trust in the plans and
also resulted in extra manual work. Extra manual work also led to more manual intervention with plans,
which is counter-productive to the main ideas with the common working methods concept. As it is now,
the supply plan accuracy is still quite low, mainly due to low forecast accuracy of new products, manual
intervention with plans, and because everyone does not follow the established working methods. Also,
the project is still in process and has so far only been implemented in parts of the supply chain (mainly for
suppliers to the DCs and partly for DCs to the retail-stores).
Jonsson, Patrik; Rudberg, Martin; Holmberg, Stefan; “Centralised supply chain planning at IKEA”, Supply Chain Management:
10

An International Journal, Vol. 18 Iss: 3, pp 337-350, 2013.

Page 8 of 16 PD3 Exam Questions November 2013
(iii) Software support. IKEA had an old patchwork of systems and applications, and it was difficult to
change any of them. However, to facilitate the new planning concept, Advanced Planning and Scheduling
(APS) software from JDA Software Group was implemented to support most of the planning process. The
JDA Networks Demand module was implemented to support the forecasting processes. The software, in
combination with organisational changes, made it possible to reduce the number of forecasters from
120 to around 30, and at the same time the average forecast accuracy increased from 60% to 80%. The JDA
Fulfilment module was implemented to support the 70 need planners in the need calculation and supplier
capacity planning process. It also supports other roles in IKEA’s planning organisation with
accurate and up-to-date information on net requirements, stock levels, safety stock calculations, and
replenishment needs.

In summary, the demand and fulfilment software supported the forecasting and the need calculation with
functionality to carry out frequent quantitative forecasting, distribution requirements planning, aggregating
and disaggregating forecasts, but also with a user friendly interface allowing for customised visualisation,
report generation and exception based working methods.

(iv) Project and change management. IKEA has over time struggled with achieving consistent results from
its implementation efforts. Although several projects resulted in successful implementations, the opposite
has also occurred, resulting in some employees not being fully adapted to the new working methods and
tools. The change process was not sufficiently recognised and affected employees have sometimes been
brought in too late to the process or been left on their own too early at the implementation stage.

In order to overcome this situation, a four-step model has been defined which clearly recognises the need
to create awareness in the first step, create interest in what is coming in the second step, make users try
out the solution in the third step, and finally adopt the changes in the fourth and last step.

The experience thus far is that the receiving organisations truly appreciate this implementation approach
and the result is very good. An approach like this requires that staff, skilled in communication and learning
actively, support the line workers. This might at first glance be perceived as an extra cost, but the true belief
is that making things right from the start saves money in the end.

In conclusion, the implementation of IKEA’s new planning concept led to several improvements in its supply
chain, such as reduced stock levels and improved service levels. Table 1 illustrates the characteristics of and
main differences between the old and new planning concepts.11

OLD PLANNING CONCEPT NEW PLANNING CONCEPT

• Functional orientation • One integrated planning process providing
• Limited transparency reliable planning information
• Reactive behaviour • A common working-together environment
• Extensive manual work creating supply chain visibility
• Unreliable planning information • Working methods and tools to detect and deal
• Lack of trust with problems at an early stage
• Fluctuating goods availability • A coordinated and balanced Supply Chain
• Over stock

Table 1: Old and new planning concepts at IKEA

Jonsson, Patrik; Rudberg, Martin; Holmberg, Stefan; “Centralised supply chain planning at IKEA”, Supply Chain Management:
11

An International Journal, Vol. 18 Iss: 3, pp 337-350, 2013.

Page 9 of 16 PD3 Exam Questions November 2013
Distribution

As part of IKEA’s expansion in the USA, it built a new 750,000 sq ft distribution centre (DC) in Port
Wentworth, Georgia, located near the port of Savannah. According to Trebilcock (2011), the DC handles
3,500 different home furnishing lines with a throughput of 600 pallets per hour at full capacity. There are
140 employees working seven days per week. Three principles came into play in the design of the facility,
according to Jim Leddy, IKEA’s expansion manager for North America, and Ed Morris, manager of the
Georgia DC.

First was the recognition that IKEA is a global company. “We incorporated a design based on a model used
by other similar DCs around the globe,” explains Morris. The second was location. While the DC design is
global, the facility’s location allows it to quickly deliver fast-moving products to IKEA retail-stores in local
markets in the south-eastern United States, including North Carolina, Florida and Texas. While IKEA is a
global company, the DC’s location was chosen to position the fastest movers closest to the retail-stores
for replenishment. That not only improves service times, it also reduces transportation costs. A third was
automation. While IKEA operates highly-automated facilities in other countries, this is the first automated
DC in North America. In this case, the DC was designed around a 13-crane automated storage and retrieval
(AS/RS) system featuring a 100 foot-tall high-bay in-house rack system. At full operation, the system can
process 600 pallets an hour, or nearly one pallet per minute from each crane.

The combination of factors has reduced the turnaround on orders to the retail-stores from 72 hours to
24 hours while taking nearly 700 miles out of the distance from the DC to the retail-stores and from the
port to the DC. “As we increase the number of [retail] stores and the volume being handled in that facility,
our ROI [return on investment] will improve because of the increased throughput in the system,” says
Morris. The location and design will also allow IKEA to double the capacity as the company continues to
open stores.

Before the new DC was built, IKEA had just two retail-stores along the south-eastern seaboard: one in
Atlanta and one in Virginia. Those retail-stores were supported by a DC in Perryville, Maryland. IKEA,
however, is in growth mode. “We have to have a distribution strategy that can support our growing retail
operations,” says Leddy. “We’re opening [retail] stores in Florida and Charlotte, North Carolina, plus we
have three existing [retail] stores in Texas.”

Port Wentworth was chosen because of its proximity to Savannah, just four miles from the largest
deepwater port on the east coast with room to grow. “Since the majority of our product is received
via ocean freight, we bought on port property,” says Leddy, who oversees site selection and property
development for IKEA in North America. The new facility allowed IKEA to create a new distribution strategy.
The Perryville facility now handles low-volume products for the entire eastern half of the USA. Meanwhile,
regional DCs, like Port Wentworth, can handle the fastest-moving products sold by the retail-stores serviced
by those DCs. “We’re putting the higher volume products that much closer to the market, which reduces our
transportation time, and reduces the total distance we need to travel to support the stores,” says Leddy.

Just as the location was important, so was the design, which is based on successful implementations at
other IKEA distribution centres around the globe, right down to the three pallet designs used for storage on
racks and in the AS/RS: A standard Euro pallet, a half pallet and an IKEA pallet, which is an over-sized Euro
pallet. In part, that allows IKEA to use standardised packaging for shipping. “We control our product pipeline,
so we design our products around these three standard pallet sizes,” says Leddy. “The idea is that no matter
where our product is manufactured, it can be shipped to any of our facilities anywhere in the world.”

But, adds Morris, there are other operational benefits to using a global design. “With global DC designs in
place, we are designing standard operating procedures within those models. When that happens, there will
only be one way to work when a new DC opens in the future, with local exceptions, of course.” In addition,
standard processes and designs enable IKEA to apply the results of pilot projects across the organisation,
creating exponential improvements. “When you try something new, you can determine if it makes sense to
adapt that process in other facilities,” says Morris.
Page 10 of 16 PD3 Exam Questions November 2013
Standardisation also creates opportunities to benchmark performance across the enterprise. “If one facility
is struggling, it’s easier to look at their metrics and pinpoint where a problem might be coming from,” says
Morris. “And if one facility is outperforming the others, we can see what they’re doing differently and apply
that to other operations.” Finally, as a global company, standard business processes facilitate movement
within the organisation. “We have people who move from Europe to America and America to Europe,”
says Morris. “Standard DC designs and processes make it much easier to transfer knowledge within the
organisation.”

Several factors led to IKEA’s decision to open its first highly-automated facility in North America.
The first was the tightening labour market facing almost every company operating a large-scale DC.
“We recognise that driving a lift-truck up and down storage aisles is a pretty mundane job,” says Leddy.
“Automation will allow us to increase our throughput without the need for additional workers in a tough
labour market.” Likewise, taking advantage of the height of the building enables IKEA to support the
growing operations in the south-eastern US.

The fact that more than 90% of the facility’s volume is full pallet in/full pallet out also led to the choice of
an automated storage and retrieval system. That system, as well as conventional receiving and put-away
processes, are further optimised through task interleaving. Each time a crane puts away a pallet in a storage
location, it simultaneously retrieves a pallet to fulfil an order. Likewise, the warehouse management system
directs operators on the floor to the next available task so that a lift-truck never travels empty: an operator
who has just dropped off a pallet for put-away at the AS/RS, or who has put away a pallet in the pallet rack,
is directed to the nearest pallet available to fill an order at the receiving dock.

Using an automated storage solution has also resulted in more accurate inventory. “Because the system is
so automated, you have very tight control over your inventory,” says Morris. “It’s the best auditor we could
possibly find.”

While the AS/RS is the most visible automated system in the facility, IKEA looked for other opportunities to
implement automation. One of those was a fast-charging system to replace the traditional battery
changing room. “We knew that each worker was losing 20 to 30 minutes a day for battery changes,” says
Morris. “You multiply that by lift-truck drivers, and we were losing about 45 hours a day plus the cost of
a battery maintenance crew to battery charging time.” Morris adds that this was the first facility that is a
100% fast-charging facility, but that change is expected to deliver savings of $125,000 a year.

As the facility begins its second full year in operation, Morris and Leddy say it has met or exceeded all the
goals IKEA set out for the facility. In fact, IKEA is so pleased with the results that it is implementing the
same design in Tacoma next year with plans to open another at a later date in Joliet. “We have reduced
our lead-time to the [retail] stores and reduced our transportation costs,” says Morris. “As we take on more
volume this year, we expect this to be our highest-performing DC in North America.”12

Material Handling

In October 2011, IKEA announced that it will phase out wooden pallets on a global basis. Wood will
be replaced with a shipping platform IKEA is calling the ‘material area paper pallet’. “The objectives of
this change are to decrease costs and create a more sustainable business by having less impact on the
environment,” IKEA explained on its website.

IKEA had been experimenting with alternatives to wooden pallets for several years, using three
standard, unique paper pallets at its operations near Savannah, Georgia, as well as using Optiledge,
a unique, recyclable plastic shipping platform that makes more efficient use of the space inside shipping
containers.

12
Direct extract from: Trebilcock, Bob; “IKEA: Think Global, Act Local for Warehouse Distribution”, Modern Materials Handling,
25 August 2011.
Page 11 of 16 PD3 Exam Questions November 2013
According to a report from Rick LeBlanc of Packaging Revolution, the elimination of wooden pallets will
“involve the upgrading of IKEA’s racking storage systems through the company to support unit loads built
on paper pallets and the [plastic] Optiledge system.” LeBlanc added that “IKEA believes that it will achieve
better fill rates in ocean containers and trucks.” Other reports indicate that IKEA believes it can save
$193 million a year in transportation costs.13

Sourcing

A number of distinct characteristics related to its sourcing principles enable IKEA to stay competitive in
the interface with its suppliers. A cornerstone of its sourcing strategy is the ownership of product rights,
allowing IKEA to switch suppliers when necessary. In addition, IKEA seems to concentrate on as few
suppliers and as few supply markets as possible. This selectivity means that IKEA is effective in balancing
its market choices; concentrating its sourcing activities in certain geographic areas by committing to and
investing in some markets, while deciding to forego opportunities in others.

A study of one of IKEA’s supply chains by Hultman, Hertz, Johnsen & Johnsen (2009) demonstrates the
global nature of its sourcing approach. The sliding doors for IKEA’s PAX wardrobe are assembled in Sweden,
Slovakia and China by Sapa Profiler, a Swedish company which is one of two suppliers contracted to
undertake this activity. Table 2 provides an overview of the supply set-up for the major components of the
sliding doors for the PAX wardrobe system.

ASSEMBLY UNIT FOR PAX ASSEMBLY UNIT FOR PAX ASSEMBLY UNIT FOR PAX
IN SWEDEN IN SLOVAKIA IN CHINA
Tempered glass Sourced from China with Sourced from China with Sourced from China with
local back-up supplier in local back-up supplier in local back-up supplier in
Sweden Sweden China
Sliding profiles Sourced from Germany Sourced from Germany Sourced from Germany
Packaging materials Local sourcing Local sourcing Local sourcing
Rubber components Sourced from Sweden Sourced from Sweden Sourced from Sweden
Steel components Sourced from Sweden Sourced from Sweden Sourced from Sweden
combined with local
source in China
Assembly fittings Sourced from Slovakia Sourced from Slovakia Sourced from Slovakia
Aluminium frames In-house production and In house production and Local sourcing with
locally sourced processing in-house processing in-house processing
Bristle seals Sourced from China Sourced from China Sourced from China

Table 2: Sliding doors for the PAX wardrobe system

The most complex sourcing arrangement is tempered glass, due to its significant contribution towards
the total cost of sourced accessories (around one third), and its heaviness and fragility which make it
very demanding to transport. Moreover, the quality of tempered glass in the product is very visible, as it
constitutes the front of the wardrobe system that is handled and seen head-on by the consumer. The main
reason for sourcing tempered glass in China is the potential to reduce costs.

Several of the components of the PAX wardrobe system are sourced globally with the primary or sole
source in Europe. Four of the component categories are sourced from Europe for the production unit
in China. There are several reasons for continued sourcing in Europe: either patents (sliding profiles),
contracts that are tied to IKEA (fittings), or that the Chinese sourcing market did not satisfy the sourcing
needs (rubber components and steel components).

13
“IKEA to phase out wooden pallets”, Modern Materials Handling , 30 November, 2011.
Page 12 of 16 PD3 Exam Questions November 2013
Since the 1980s IKEA has aimed at controlling the development and supply of fittings within its product
range. In the case of the sliding doors for the PAX wardrobe system, fittings are sourced from IKEA
Components in Slovakia and China. The fittings sourced from IKEA Components are, however, in their turn
also sourced globally with worldwide integration across the entire IKEA range.

Other component categories are sourced locally. For example, packaging materials are sourced locally for
each production unit. Concerning packaging materials for the sliding doors for the PAX wardrobe system,
IKEA Components is again involved in contracting with preferred suppliers of, for example, cardboard.14

Supplier Management

In order to ensure that its suppliers are compliant with its sustainability objectives, IKEA has developed its
IWAY (IKEA Way) code of practice, which enforces minimum standards on the environment, safety, social,
and working conditions. The IWAY code of practice expects suppliers to:

• follow national and international laws

• not use child labour
• not use woods and glues from non-sustainable forests
• reduce their waste and emissions
• contribute to recycling
• follow health and safety requirements
• care for the environment
• take care of their employees.

The application of the code raises standards. Each of the requirements within the code of conduct helps to
develop sustainable business activities. They have a positive impact on the business environment in which
the suppliers operate. They also improve the experience of people working for those businesses.

To monitor suppliers, IKEA regularly carries out an IWAY audit. This involves talking to employees and
inspecting documents and records. IKEA visits suppliers on-site on a number of occasions to ensure
that they are following the code of conduct. The code of conduct for suppliers and the work with other
organisations underlines IKEA’s commitment to ‘low price but not at any price’. Although IKEA wants its
customers to enjoy low prices, this should not happen at the expense of its business principles.15

IKEA has a goal of making all of its suppliers compliant with the IWAY code of practice. In its latest
sustainability report, the company said it expected some existing vendors would not be fully compliant
by the deadline of the end of September 2012, and was preparing to ‘phase out’ those who did not meet
the standards. In total, 60 per cent of suppliers are IWAY approved. Some 90 and 94 per cent of vendors
in Europe and the Americas are, but only 11 per cent in China. “Many suppliers in China do not comply
with requirements relating to working hours, and it is not realistic to close the gap between the legislated
working hours and reality in a short period of time,” said the report. As a result, these vendors have been
allowed to operate a 60-hour working week, as a step toward achieving the 40-hour week demanded by
the code.

In 2011, the retailer terminated business with 19 suppliers, eight for failing to comply with IWAY and 11 for
other non-compliance issues. The previous year, it ended deals with 27 vendors. It carried out 993 audits in
2011, with 711 of those unannounced. IKEA also intends to extend the implementation of the IWAY code.
In 2012 providers of cleaning, waste management and security services at IKEA retail-stores will have to
sign up to the code of conduct. All its global food vendors have also now been confirmed as compliant.
The retailer also plans to roll out its ‘trust line’ – where suppliers can seek advice or report on unethical
behaviour – to all suppliers worldwide by the end of September 2012.16

14
Direct extract from: Hultman, Jens; Hertz, Susanne; Johnsen, Rhona; Johnsen, Thomas; “Global Sourcing Development at IKEA:
A Case Study”, conference paper, 25th IMP Conference, 2009.
15
Direct extract from: “Building a Sustainable Supply Chain”, www.thetimes100.co.uk.
16
Direct extract from: “IKEA Prepares to Drop Non Compliant Suppliers”, Supply Management, 25 February 2012.
Page 13 of 16 PD3 Exam Questions November 2013
To support sustainable partnerships with suppliers, IKEA works with other organisations. In 2000 IKEA
formed a partnership with UNICEF to work on a community programme in Northern India. The aim of the
work was to prevent child labour by raising awareness and addressing the root causes.
IKEA has also formed a partnership with the World Wildlife Fund (WWF).

IKEA and WWF have committed themselves to promoting the sustainable use of natural resources. This
helps to ensure that forests can be used both now and in the future. For example, IKEA and WWF actions
have led to:

• a series of training courses for people in Russia, Bulgaria, Romania and China on responsible forest
management
• the development of forestry plans in China
• demonstrations to managers in Latvia on the benefits of responsible forestry.

All these projects show IKEA’s commitment to supporting sustainable practices.17

17
Direct extract from: “Building a Sustainable Supply Chain”, www.thetimes100.co.uk.
Page 14 of 16 PD3 Exam Questions November 2013
BIBLIOGRAPHY

IKEA Group Company Profile, Marketline, 9 May 2013

ikea.com, July 2013

Mittal, Navita; “IKEA’s Low Price Strategy”, cmuscm.blogspot.co.uk, 5 February 2013

“The 10 Most Culturally Vibrant Brands”, Forbes.com, 20 March 2013

Dahlvig, Anders; “The IKEA edge: Building Global Growth and Social Good at the World’s Most Iconic
Home Store”, McGraw-Hill, 2012

Jonsson, Patrik; Rudberg, Martin; Holmberg, Stefan; “Centralised supply chain planning at IKEA”, Supply
Chain Management: An International Journal, Vol. 18 Iss: 3, pp 337-350, 2013

Trebilcock, Bob; “IKEA: Think Global, Act Local for Warehouse Distribution”, Modern Materials Handling,
25 August 2011

“IKEA to phase out wooden pallets”, Modern Materials Handling, 30 November, 2011

Hultman, Jens; Hertz, Susanne; Johnsen, Rhona; Johnsen, Thomas; “Global Sourcing Development at IKEA:
A Case Study”, conference paper, 25th IMP Conference, 2009

“Building a Sustainable Supply Chain”, www.thetimes100.co.uk

“IKEA Prepares to Drop Non Compliant Suppliers”, Supply Management, 25 February 2012

Page 15 of 16 PD3 Exam Questions November 2013

Company Profile
IKEA is the world’s most successful mass-market retailer, selling Scandinavian-style home furnishings
and other house goods in 230 stores in 33 countries and hosting 410 million shoppers per year. An
acronym for founder Ingvar Kamprad and his boyhood home of Elmtaryd, Agunnaryd, IKEA began
operating in Sweden in 1943 and continues its original ethos based upon cost obsession fused with design
culture. No design, no matter how inspired, finds its way into the catalogue if it cannot be made
affordable. With an aim of lowering prices across its entire offering by an average of 2% to 3% each year,
its signature feature is the flat packed product that customers assemble at home, thus reducing
transportation costs. Yet, unlike some peers, IKEA has sustainability at heart and, through an internal
mantra of ‘low price but not at any price’ is a leading example of sustainable innovation and business
growth.The company designs its own furniture, which is made by about 1,500 suppliers in more than 50
countries. It also sells online and by mail order with the print run for the 2006 catalogue hitting 160
million - more than the Bible, so IKEA claims. Finding the right manufacturer for the right product is a
key component of the company’s success. It once contracted with ski makers - experts in bent wood - to
manufacture its Poang armchairs, and has tapped makers of supermarket carts to turn out durable sofas.
Simplicity, a tenet of Scandinavian design, also helps keep costs down. For example, the 50 cents Trofé
mug comes only in blue and white - the least expensive pigments.

Product Description
IKEA is a Swedish company registered in the Netherlands that designs and sells ready-to-
assemble furniture (such as beds, chairs, and desks), appliances, and home accessories. As of
January 2008, the company is the world's largest furniture retailer.Founded in Sweden in 1943
by a 17-year-old Ingvar Kamprad, who is one of the world's richest people in 2013,the
company's name is an acronym that consists of the initials of Ingvar Kamprad, Elmtaryd (the
farm where he grew up), and Agunnaryd (his hometown in Småland, South Sweden). The
company is known for its modern architectural designs for various types of appliances and
furniture, and its interior design work is often associated with an eco-friendly simplicity.In
addition, the firm is known for its attention to cost control, operational details, and continuous
product development, corporate attributes that allowed IKEA to lower its prices by an average of
two to three percent over the decade to 2010 during a period of global expansion.

IKEA owns and operates 332 stores in 38 countries. In fiscal year 2010, US$23.1 billion worth
of goods were sold, a total that represented a 7.7 percent increase over 2009.The IKEA website
contains about 12,000 products and is the closest representation of the entire IKEA range. There
were over 470 million visitors to IKEA's websites in the year from September 2007 to September
2008. A July 2013 media report speculated that IKEA is the world's largest consumer of wood
after a finding that the company uses 1% of the Earth's wood supply.

IKEA SUPPLY CHAIN

IKEA’s supply chain is global with sales in more than 250 own stores in 24 countries and 32
external franchisees in 16 countries. The stores are supplied through 31 distribution centres, or
directly from the 1,350 suppliers in more than 50 countries. IKEA’s supply chain consequently
has a global spread with both sales and purchasing in all major regions of the world. IKEAs
growth has been tremendous and sales are still growing. Currently IKEA plans to open 10-20
new stores every year with a goal to double sales within the coming five year. Considering the
pace of growth in sales, the many stores and warehouses, and the fact that some business areas
change up to 30% of its assortment every year, supply chain planning is a real challenge. The
supply chain needs tight control and high levels of visibility to keep costs down and avoid
obsolete inventory and/or stock outs.

The IKEA supply chain is mainly make-to-stock (MTS) and only a few products are made to
customer orders. Consequently, the entire supply chain is heavily dependent on forecasts. The
regions and the stores have traditionally had a strong power and a high degree of local freedom
in terms of planning and placing replenishment requests. This has led to a fragmented supply
chain planning with local optimization and a lot of manual intervention with plans throughout the
supply chain. Furthermore, due to frequent shortage situations some regions have purposely
overestimated demand to ensure delivery, which in turn has led to imbalance in terms of demand
coverage. Hence, some markets have suffered from stock outs during long periods, whereas other
markets have ended up with obsolete inventories. Forecasting has been done on a regional level
with approximately 120 users striving for different goals and using different methods. Part of the
explanation to this is that IKEA has lacked a common and structured tactical planning of demand
and replenishment. In terms of capacity planning, all different parts of the supply chain (stores,
warehouses, regions, etc.) tried to optimize its own part of the supply chain, leading to a set of
imbalanced supply plans with a low and unstable total throughput with long replenishment times
for the supply chain as a whole. The above mentioned situation led to a number of problems with
direct impact on performance in a number of ways. First of all, the supply chain had a functional
orientation with limited transparency, leading to a reactive behaviour with fluctuating goods
availability (sometimes stock out situation and sometimes over stock). IKEA has also used
extensive manual work in its planning processes and the planning was based on fragmented and
unreliable planning information. Hence, there was a lack of trust between different parts of the
supply chain, which even further have enhanced the bullwhip effects in the IKEA supply chain.
Other problems related to the supply chain performance was difficulties to get enough attention
of data maintenance, the lack of proper follow-up tools to monitor forecast deviations, hard to
change mindsets among users, no synchronization of order and stock data, to name but a few. To
overcome the difficult situation, IKEA initiated a program (cluster of projects) aiming to taking
better control of its supply chain, and enhance performance in terms of delivery service and
costs. A new global planning concept was developed and is currently being implemented. Its
cornerstones are mutually integrated planning processes, a centralized planning organization,
focus on data quality and use of advanced software support. The purpose of this article is to
outline IKEA’s global supply chain planning concept and describe the roles of the planning
organization, data quality, software support and project and change management in the concept
and its implementation.

The IKEA code of conduct – IWAY for Suppliers

IWAY specifies the requirements that we place on suppliers of products and services. Suppliers
are responsible for communicating the content of the IKEA code of conduct to their employees
and sub-suppliers.
below is a summary of some of the key points of IWAY

The IKEA supplier shall always comply with the most demanding requirements whether they
are relevant applicable laws or IKEA

IWAY specific requirements.

 START-Up Requirements

The following criteria need to be fulfilled before starting up a business relationship with IKEA:

• No child labour

• No forced or bonded labour

• No severe environmental pollution

• No severe safety hazards

• A transparent and reliable system for records of working hours and wages

• Insurance covering medical treatment for work related accidents to all workers

 Environmental STANDARDS

Suppliers shall have plans in place to reduce the environmental impacts from their production
and operation Suppliers must:

• Work to reduce energy consumption

• Prevent pollution to air, ground

and water

•Handle, store and dispose of chemicals

and hazardous waste in an environmentally safe manner

•Ensure that workers handling chemical sand hazardous waste have the right competence and are
adequately trained
  Social AND Working CONDITIONS

IKEA expects its suppliers to respect fundamental human rights, and to treat their workers fairly
and with respect.

Suppliers must:

• Provide a healthy and safe working

environment

• Provide health and safety training for workers

• Ensure their buildings are safe, have reasonable privacy, are quiet and have facilities for
personal hygiene, in those instances where housing facilities are provided

• Pay at least the minimum legal wage and compensate for overtime

• Base overtime on voluntary agreements, not exceeding legal limits

• Allow time off and regular breaks

• Not discriminate on any basis

• Not prevent workers from exercising collective bargaining activities

• Not accept corporal punishment, threats of violence or other forms of mental or physical
coercion.

IKEA SUPPLIERS:-
 Home Furnishing Supplier

A new, systematic approach to home furnishing supplier development was introduced. All 1,074
IKEA home furnishing suppliers have been classified based on capacity, performance and long-
term potential, including sustainability aspects. Initially, around 200 suppliers with the highest
priority classification are eligible to be part of a Supplier Development Programme
(SDP).During the SDP analysis phase, IKEA identifies a limited number of suppliers with
particular potential to improve within a specific area, and offers support for a certain period of
time. Support can be provided within six main categories: sustainability, purchasing (including
raw materials), logistics, manufacturing, quality and product development. SDP Sustainability
focuses on two sub-categories: energy and water. Forestry issues and several other
environmental aspects of suppliers’ activities, such as raw material utilisation, are sub-categories
covered by other SDP categories. . The work with sub-suppliers is primarily focused on
compliance with the IWAY start-up requirements at those sub-suppliers that are categorized as
critical. The purchasing organisation in South Asia, where suppliers often use many sub-
suppliers that can be home-based and/or spread over a large geographical area, has developed a
web-based real-time database of sub-suppliers. here, suppliers continuously update details on
their sub-suppliers to the end of the supply chain, providing the necessary details to allow for
concentrated improvement efforts as well as unannounced audits in high-risk areas. IKEA is
currently looking into a common database solution that can be used where today’s systems do
not meet IKEA’s need.

IKEA co-workers from our local and regional IKEA Trading Service Offices are often on-site at
suppliers’ factories to support and motivate suppliers to implement and maintain IWAY
requirements. Their active presence contributes to suppliers’ development. IKEA auditors
regularly visit suppliers to ensure that IWAY criteria are met. These visits can be both
announced and unannounced. Over the last few years, the number of unannounced audits has
increased substantially. These give us more accurate picture of suppliers’ factories and help us
focus support to specific areas of non-compliance. Each supplier is audited at least every second
year, and more frequently in some countries based on risk assessment. IKEA auditors help with
action plans when there is non-compliance, and they conduct follow- up visits to review
progress. There are clear mandatory directions for how to conduct audits, what the consequences
are in case of incompliance, how to follow up, etc. Incompliance with the IWAY start-up
requirements leads to im- mediate stop of deliveries, while suppliers have up to 90 days to
implement corrective actions in case of non-compliance with other requirements. Once non-
compliance. with start-up requirements is resolved, suppliers are still on probation for six months
with intensified monitoring. Non-compliance data are followed up on a monthly basis. The
IKEA Compliance and Monitoring group (CMG) is responsible for ensuring that the same audit
judgement level and follow-up procedures are used worldwide. This is done through separate
calibration activities and training as well as compliance audits to verify results. Together these
ensure a common audit and implementation standard. Third-party auditors such as KPMG,
Intertek Testing Services and Price water ouse Coopers verify IKEA working methods and audit
results. These third-party auditors also conduct their own audits at IKEA suppliers.

IKEA Food Suppliers

IKEA purchases fresh and packaged food from both global and national suppliers, and our
IWAY audits at global suppliers have shown a high level of compliance with our social and
environmental requirements. In FY10, we took the first step towards implementing the code of
conduct at more than 1,000 national food suppliers. IKEA has taken a first step towards
implementing our code of conduct IWAY at national food suppliers. All national food suppliers
are expected to have signed the IWAY Compliance Commitment by the end of 2010, and they
will have a maximum of 12 months to implement the code of conduct. IKEA realises that
monitoring and auditing the many national food suppliers will be a challenge, requiring both
resources and time. The first IWAY audits among more than a thousand national food suppliers
are expected to be conducted in FY12, with around 100 suppliers selected for audits based on
risk assessment.

Packaged food for the Swedish Food Market is purchased centrally from our global suppliers,
while food for the IKEA restaurants is purchased from both global and national suppliers. The
global range, bought from 90 suppliers, is the same in all IKEA stores worldwide. In addition,
each country purchases food for the local part of the menu.

•A person appointed as responsible for food safety systems, including crisis management, recalls,
etc.

• Food safety training for all co-workers on a regular basis

• A Hazard Analysis Critical Control Point(hACCP) system in place

• A Global Food Safety Initiative (GFSI)third party approved food safety management
certification
• Full traceability for all ingredients in IKEA products including packaging material

• Routines for analysis from raw material to finished products

• Verified declared shelf life of products

• Verified declared content and nutritional values. The product shall be analysed for energy,
water, protein, ash contentsodium, total fat content, saturated fat, trans fats, carbohydrates and
sugars. If the product has a declared content of dietary fibres, reduced sugars, or if the product
claims to be free from certain allergens, e.g. gluten, this should also be analysed

• Appropriate, legal labels and packaging for all IKEA markets.

IKEA Transport service Providers

IKEA transport service providers are key to efficient and sustainable goods shipments from
suppliers to warehouses and stores, and to home deliveries from store to customer. In FY10,
customer delivery transport providers started implementing IWAY to secure our requirements on
social and environmental responsibility.

IKEA’s long-haul ocean and land transport service providers have been covered by the code of
conduct IWAY since 2005. In FY10, IKEA expanded the IWAY scope to include customer
delivery carriers that transport products from our customer distribution centres (CDC) directly to
IKEA customers. These carriers generally use smaller vehicles to transport products to
customers’ homes. In the first year, eight customer delivery carriers representing 20 percent of
our total expenditure in this category were audited and approved as compliant with IWAY as
well as the industry-specific requirements. This indicates a generally high level of preparedness
in the industry with regard to the issuesincluded in IWAY. The goal is that these carriers as well
as the long-haul carriers shall comply with IWAY and the industry-specific requirements by the
end of FY12. New suppliers must comply with the IWAY startup requirements before being
allowed to deliver to IKEA, while being given a maximum implementation time of nine months
for all other requirements.
IKEA products are transported by road, rail and sea between suppliers, distribution centres and
IKEA stores, and from our stores home to our customers. IKEA audits its transport service
providers at least every 24 months to monitor compliance with our code of conduct IWAY,
including the transport industry-specific requirements. In addition, IKEA transport social &
environmental developers engage in dialogue with transport service providers on a regular basis
to support best-practice exchanges between suppliers and to make sure transport service
providers conduct their own internal audits annually.

LOGISTICS MANAGEMENT

At IKEA, thousands of products are handled daily. The movement of goods must be as efficient
as possible, under all circumstances, guaranteeing service to our customers and ensuring that the
products they seek are available to buy at all times. Jobs in logistics account for about 20 -25%
of each store’s co-workers, all of whom provide a vital link in our operations. Our goal is to be in
full control of the space and the volumes of goods in order to maintain uninterrupted sales.
A good team spirit, professionalism and the willingness to work hard and learn. These
are all qualities that help logistics co-workers progress within this field. The better you know the
IKEA stores’ activities, the greater the likelihood of finding new solutions that make things run
even more smoothly. With operations on both national and international levels, those who
demonstrate exceptional personal initiative have the chance to progress rapidly in this field.
Work areas in logistics Management are:
 Receiving & replenishment
The efficient flow of goods within an IKEA store is one of the key activities that ensures high
sales and a high level of availability of goods for our customers and low costs. The goal of
receiving and replenishment co-workers is to monitor and record deliveries, carefully check
delivery notices, sort and separate the goods and get them off to the correct sales area or
designated overstock locations. As part of a larger team, receiving and replenishment co-workers
must then load the goods from the floor onto the stores racks and shelves. This not only requires
good problem solving skills and an ability to make the sales location commercially attractive, but
is also physically demanding.
  Managing logistics
The sheer volume of goods coming in and out of each IKEA store each day makes running a
logistics department an enormous challenge. A manager in this area drives the cooperation
between the sales and logistics departments, knowing how to exploit every cubic meter of space.
It is also the manager’s responsibility to supervise the ordering of products to the store, ensuring
the correct quantities are acquired.The qualities required for this job are a high level of
communication and education skills, an analytical mind, an ability to lead teams, coordinate
tasks, set long term goals and follow them through.

 Stock controlling
Efficient routines for dealing with stock are an important part of successful store operations.
Since there are literally thousands of goods moving in and out of the sales space and warehouse,
it is a huge task to keep track of them all. The stock controller does this, establishing routines and
procedures that also help keep logistics costs down. Inventory accuracy, inbound checks, and
transfer types are all key aspects of the job. To succeed in this position, you need to be analytical
and good at solving mathematical problems, whilst also able to communicate well with
colleagues.

Demand Forecasting
Some 32 Demand Planners are active in the tactical demand planning process, each responsible
for forecasting a certain part of the assortment. The tactical forecast resides with IoS and is done
on a rolling 84 weeks planning horizon on store level, with new historical sales data loaded once
a week. The operational forecast is a manual forecast (for the most of the time – replenishment
needs in the stores) registered by the respective sales unit (i.e. store) for the coming three weeks,
whereas a tactical forecast (based on sales history) is used for weeks four to 84. The operational
forecast and the tactical forecast are combined to create a final forecast for each article on the
selling unit level (i.e. the store level). Thereafter the forecasts on store levels are aggregated,
reconciled, and compared with the sales frames on the retail forecast group level (i.e. normally
country level) and on the distribution services region level. A Retail Forecast Group (RFG)
consists of one to several stores located geographically close to each other. In Europe, a Retail
Forecast Group normally corresponds to a country. The Retail Forecast Groups are usually
grouped and served by a fewer number of Distribution Services regions, in Europe for example,
there are six such regions. The market input on the two upper levels concerns every country’s
activity plan (for example campaigns) and estimated price changes on product level. IKEA
encourages the individual countries and stores to have local campaigns and activities. But
country specific activity plans must be decided at least six months in advance. Activities on store
level can be planned on shorter notice. Demand Planners review the forecast on the regional
level each week in order to identify those products for which the forecast deviates considerably
from actual sales. In case that sales deviate considerably from forecasted figures, the Demand
Planner looks for the reason and adjusts the sales figures or forecast model accordingly. Tactical
demand planning Market FC on region input level Aggregate Reconcile sales history forecast
Market FC on retail input unit level Sales frames Need calculation Aggregate Reconcile sales
history forecast FC on selling unit level Statistical Operational forecast forecast.

On 19th October 2013, world’s largest furniture retailer Ikea has deployed a demand forecasting
system so that it can manage a decline in the number of its suppliers. Ikea, which reported
worldwide sales of £9.93bn in its last financial year, wants to purchase more of its goods from a
smaller number of suppliers in low-cost countries, often in Asia. By using countries that are
further away than its traditional suppliers, Ikea needs to forecast its demand for those products
earlier. This has been a successful move for us and has made it far simpler to start focusing on
low-cost countries and cutting back on suppliers. In the long run, this will help us to improve
profits and make our management system more efficient. Ikea chose the demand forecasting and
fulfilment modules from merchandising software supplier JDA. Ikea has also deployed a
demand forecasting system to manage suppliers working with longer lead times, as it moves to
increase its sourcing from low-cost destinations further from its European headquarters. The
furniture retailer, which reported worldwide sales of £9.93bn in its last financial year, wants to
purchase more of its goods from a smaller number of suppliers in low-cost regions such as Asia.
By using countries that are further away than its traditional suppliers, Ikea needs to forecast its
demand for those products earlier.
Conclusion

IKEA’s conservation drive extends naturally from this cost-cutting. Adding to the challenge, the
suppliers and designers work to customize some Ikea products to make them sell better in local
markets. That said, the global middle class, that IKEA targets, shares buying habits: The $120
Billy bookcase, $13 Lack side table, and $190 Ivar storage system are its best-sellers worldwide
and average spending per customer globally is even similar: According to IKEA, the figure in
Russia is $85 per store visit - exactly the same as in statistically more affluent Sweden. IKEA
operates approx 25 US stores, which account for 11% of the company's sales and Germany is its
biggest market, accounting for nearly one-fifth of revenue. Sales have been growing steadily
each year thanks both to expansion of its store network and the ongoing price cuts - 18 new
stores were opened in 2005 and the retailer reduced prices by 3%. Such expansion has kept
IKEA’s turnover rising – in 2005 by 17.3% to $18.8 billion from $16.0 billion in 2004. And,
although being privately held IKEA’s profit figures are not published, conservative estimates put
pretax operating profits at around $1.7 billion. IKEA maintains these profits even while it cuts
prices steadily with operating margins of approximately 10% being among the best in home
furnishing.

To keep growing, IKEA is accelerating store rollouts in both large outlet and new high-street
formats. Nineteen new large outlets are set to open worldwide in 2006, at an average cost of $66
million per store. The firm plans to boost their profile in three of its fastest-growing markets: In
Russia, where it is already a huge success in Moscow, in China, where is has a strong footprint,
and in the US, where the goal is to have 50 outlets by 2010. IKEA demonstrates that, when
underpinned by strategic partnerships with manufacturers and suppliers, providing access to
affordable contemporary design, in an exciting, yet simple format can be a winning formula.