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FIVB Transfer Manual ITC 2019-2020

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FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

ELECTRONIC
INTERNATIONAL TRANSFER
PROCEDURE
MANUAL
SEASON 2019 – 2020

FEDERATION INTERNATIONALE DE VOLLEYBALL


Château Les Tourelles, Edouard-Sandoz 1006 Lausanne - SWITZERLAND
Tel: +41 (21) 345 35 35 Fax: +41 (21) 345 35 45 E-mail: transfer@fivb.org Web site: www.fivb.org

 


 
FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 

TABLE OF CONTENTS

Chapter 1 INTRODUCTION……………….…………….….…………….………….……3 

Chapter 2 FLOW CHART & PROCEDURE………………………………………………4 

Chapter 3 IMPORTANT NOTES ................................................................................. 9 

Chapter 4 TRANSFER RULES & FEES ................................................................... 12 

Chapter 5 ADMINISTRATION FEE PAYMENT ........................................................ 14 

Chapter 6 SYSTEM SECURITY ................................................................................ 17 

Chapter 7 FIVB REGULATIONS .............................................................................. 17 

Chapter 8 REGISTRATION....................................................................................... 18 

Chapter 9 DISPUTES ................................................................................................ 19 

Chapter 10 CONTACTS ............................................................................................ 21 

Chapter 11 IMPORTANT INFORMATION (PLAYERS; NFS; CLUBS) .................... 22 

Chapter 12 PLAYER MANUAL................................................................................. 25 

Chapter 13 CLUB MANUAL……......…………………………………….………………32

Chapter 14 NATIONAL FEDERATION MANUAL.....................................................36

Chapter 15 PHOTO OF PLAYER - INSERTION PROCEDURE……………………...61 

 

FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
Chapter 1
INTRODUCTION

The FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE MANUAL (hereinafter “The


Manual”) has been developed by the FIVB in order to make the ITC procedure more efficient and
transparent for all parties – Federations, Clubs, FIVB Licensed Agents and Players. This relies on
the responsibility of each party involved in the procedure.

The Manual supplements the FIVB Sports Regulations as well as the instructions provided in this
Manual. In case of discrepancy, the FIVB Sports Regulations shall prevail.

Confederation responsibility
The five Confederations have been delegated by the FIVB the supervision of International
Transfers within their jurisdiction since the 2010-2011 season. For International Transfers within a
Confederation (for example, between two European National Federations), the Confederation in
question shall be the supervisory body of procedure.

If however, there is an International Transfer from one Confederation to another (for example from
a South American National Federation to an Asian National Federation) the FIVB is the governing
body. The Administration fee payment will also follow this principle.

The ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE has been in operation since


2010. Please be reminded of the following provisions of the FIVB Sports Regulations:

Article 6.5.1.1
The National Team period is from 16 May to 15 October and the National League season
is from 16 October to 15 May.

Article 6.5.1.2
The duration of the transfer may extend to maximum one (1) National League season. The
starting and ending date of the transfer must be indicated on the ITC. However, if the
starting and ending dates of the transfer are not included on the certificate, it will finish on
the last day (i.e. 15 May) of the National League season for which the ITC was approved.

Article 6.5.1.3
National Leagues and Clubs are obliged to respect the conditions established in the ITC.

Article 6.5.1.4
All Clubs are obliged to release players under FIVB ITC to play with their respective
National Team during the National Team period

Article 6.5.1.5
ITCs, regardless of the transfer period stated, may not be approved and, in any event, are
not valid during the National Team period. For logistical reasons, however, a transfer
procedure may be initiated on the ITC system as of 15 September. In any event, no transfer
can be authorized prior to 16 October.

The FIVB kindly requests all parties to provide feedback should they feel that some aspects of the
ITC procedures can be improved or something new added.


FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
Chapter 2
FLOW CHART & PROCEDURE
NEGOTIATIONS COMPLETION CONFIRMATION

4. 5. 6. 7.
NEGOTIATIONS
RECEIVING CLUB
ALL THE BELOW PARTIES
RECEIVE NOTIFICATION THAT
FIVB or CONF.
THEIR APPROVAL IS NEEDED
BETWEEN NF's, CLUB(S) + OR NF FOR THE COMPLETION OF Confirm Receipt of 
PLAYER. IF IN AGREEMENT, CONFIRM RECEIPT OF
BEGINS THE COMPLETION OF THE INTERNATIONAL
PROCESS CONTINUES. IF NOT,
TRANSFER PROCEDURE
Administration Fee
TRANSFER FEE
IT ENDS. THE ITC

NF OF ORIGIN
If no Administration 
IF NO
CLUB OF ORIGIN TRANSFER FEE
Fee is required 
IS REQUIRED
(if applicable)

PLAYER

3. NF ORIGIN Review by FIVB upon  RECEIVING CLUB PLAYER 8.


request by player  RECEIVING NF ITC PDF IS SENT
IF IN AGREEMENT, PROCESS
CONTINUES. IF NOT, IT ENDS. (6.3.3.1)  RECEIVING
CONFEDERATION TO ALL PARTIES

END OF PROCEDURE

CONFEDERATION OF
CLUB OF ORIGIN (if
ORIGIN
applicable)

FIVB

RECEIVING NF RECEIVING CLUB

2. IF PERMISSION IS GRANTED,
PROCESS CONTINUES. IF NOT,
IT ENDS. RECEIVING NF NF OF ORIGIN

1. RECEIVING CLUB


FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE
 

2.1. FLOW CHART

The Flow Chart has been developed according to Articles 6 et seq. (and especially Article
6.3) of the FIVB Sports Regulations; which provide as follows:

6. TRANSFER OF PLAYERS
Note:
International transfers between two (2) National Federations belonging to the same
Confederation are subject to the FIVB Regulations (which prevail over any Confederation’s
or any National Federation’s regulations) but will be handled by the respective
Confederation. References to FIVB in the present Chapter shall be understood as referring
to the Confederation, where applicable. With the previous written approval of FIVB,
Confederations may adopt their own continental administrative regulations relating to the
transfer of players among their National Federations. In case of doubt or controversy,
FIVB's regulations and decisions shall prevail. The FIVB remains (a) responsible for
transfers between National Federations belonging to different Confederations; (b) the
ultimate authority as regards the interpretation and application of these Regulations around
the world; and (c) the sole authority competent to decide any and all disputes arising from
the interpretation and/or application of these Regulations around the world

6.3 TRANSFER PROCEDURE


An International Transfer Certificate system (hereinafter "ITC system") is in place on the
FIVB website and is only accessible to the FIVB, Confederations, National Federations,
Clubs and Players, through a password provided by the FIVB. The following procedure
shall be strictly applied to the international transfers of players:
- 6.3.1 A club (hereinafter "Receiving Club") interested in a player with a different
Federation of Origin:
a) informs its own National Federation (hereinafter “Receiving Federation”) of the
name, age, address and Federation of Origin of the player, and
b. requests permission from the Receiving Federation to proceed with the transfer

- 6.3.2 The Receiving Federation verifies if the Receiving Club complies with its statutes
and meets the requirements established by the FIVB and, if it does not find any
impediment, confirms its agreement in the ITC system.

- 6.3.3 The Receiving Club negotiates the financial and transfer conditions for the
transfer of the player with his Federation of Origin and, if the player is under contract
with his current club beyond the scheduled transfer date (hereinafter “Club of Origin” –
see also 6.3.8.2 for young players), also with his Club of Origin.
o 6.3.3.1 Upon request by the player, the FIVB may approve the ITC without the
consent of the Federation of Origin in the event that the latter does not
negotiate with the Receiving Club. The FIVB may require the payment of a
transfer fee in favour of the Federation of Origin.
o 6.3.3.2 The FIVB (or a Confederation, within its jurisdiction) may limit the
amount payable for transfer fees to the Federation and Club of Origin.
o 6.3.3.3 In the event that the transfer is exempted from the payment of an
administration fee (see Appendix 1 to the FIVB Financial Regulations), no
transfer fee shall be payable to the Federation of Origin and to the Club of
Origin and the FIVB may sign the ITC on behalf of the Federation of Origin and
the Club of Origin.

 

FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
- 6.3.4 Once all of the involved parties (including the player) have confirmed their
agreement in the ITC system and the electronic template for transfer certificates has
been completed, the Receiving Club pays the applicable administration fee to the FIVB.

- 6.3.5 After all data has been verified by the FIVB Legal and Transfers Department and
the receipt of the administration fee in the account has been confirmed by the FIVB
Finance Department, the FIVB registers the ITC number in the same electronic
template and delivers the ITC authorizing the transfer of the player.

- 6.3.6 The FIVB generates the ITC and sends a copy of it, in PDF format, to:
a. The Receiving Confederation,
b. The National Federations (of Origin and Receiving),
c. The Clubs (of Origin, if any, and Receiving), and
d. The Confederation of Origin.

- 6.3.7 Immediately upon receipt of the PDF with the ITC duly completed, the player may
be registered by the Receiving Federation and Confederation.

Transfers of minors are generally prohibited. Please contact the relevant


Confederation and/or FIVB for further information.

2.2. PROCEDURE

2.2.1 Negotiations – before accessing the electronic System

2.2.1.1. Stage 1
The Receiving Club starts the Transfer process by beginning the search for a player.

2.2.1.2. Stage 2
Once the Receiving Club has selected a player, the Club must request the permission
of the Receiving Federation. 

2.2.1.3. Stage 3
If the Receiving Federation grants the permission, it will contact the Federation of Origin
of the Player. The Federation of Origin will communicate with the player and with the
Club of Origin of the player, if any.
If the Federation of Origin refuses to negotiate, refer to Article 6.3.3.1 of the FIVB Sports
Regulations.

2.2.1.4 Stage 3a
Review by FIVB upon request by the player

2.2.1.5. Stage 4
If negotiations lead to an agreement between all parties regarding the Transfer, the
International Transfer Certificate procedure can be created in the System.


FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
2.2.2. Completion

2.2.2.1. Stage 5

DRAFT ITC
- Either the Receiving Club or Receiving Federation may start the new Transfer
procedure in the System.
- If the player's profile is not complete, an email will be sent to the player and
his/her federation of origin for completion. Please note the transfer cannot
be initiated as draft until all the player's information has been provided.
- Once the profile has been updated and all the data has been inserted, a
summary will be shown. If all the data is correct, the Club can insert the
conditions from the Federation of Origin of the player (if any) and then select
"confirm". The draft ITC is then saved in the System until it is signed by the
Club and by the player.
- Upon the signature of the Club and the signature of the player, the transfer will
be confirmed and shared with all the other parties concerned (stage 6)

TIP – “Control+V” may be used to paste the Transfer conditions in the designated
area.

2.2.2.2. Stage 6
Once the transfer is open, all parties concerned must log in the System with their
own Login and password. All parties must first check that the inserted data is correct
in accordance with the previously held negotiations and then approve the transfer.
There is no order of approval stipulated. At this stage, the Receiving Club or
Receiving Federation must make sure that the Administration Fee is paid to the
FIVB/CONFEDERATION as applicable (see Chapter 4) and that the proof of
payment is inserted in the System (please note only the payment to the FIVB
/CONFEDERATION should be uploaded to the system). If one of the parties is
not in agreement, the transfer cannot be completed.

Should there be no requirement for an Administration Fee payment under the


applicable FIVB regulations, please go straight to stage 8.

2.2.3. Confirmation

2.2.3.1 Stage 7
The FIVB / CONFEDERATION will check the proof of administration fee payment
according to the payment information inserted in the System. If there is a problem
with the payment, the respective Receiving Federation will be informed. Once the
payment is credited to the respective account, the FIVB / CONFEDERATION shall
authorize the transfer.

There are three steps in the payment procedure:


i. The payer will insert the payment information in the system either by
completing the fields requested and/or by uploading the proof of payment
document (preferably in PDF version). A blue dot will appear in the payment
column of the specific Transfer indicating the payment details have been
inserted.


FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
ii. The FIVB / CONFEDERATION shall check the proof of payment details
received.
iii. Once the FIVB / CONFEDERATION has verified that the payment has been
received in the respective Bank account, it will give its final authorization in
the system concerning the payment and the blue dot will disappear.

2.2.3.2. Stage 8
Once all parties have authorized the Transfer, the System will release the
International Transfer Certificate to all parties.

TIP – The columns in the System may be moved around and adapted according to
the necessity of each user. They may also be sorted according to your preference.
After sorting one column, another may be sorted by pressing the Shift key and then
selecting another column. You may also use the “drag and drop” function.


FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
Chapter 3
IMPORTANT NOTES
3.1. LOGIN

Follow this link for login: www.fivb.org/vis2009. The FIVB will be responsible for sending
the username and password to each National Federation. In turn, the National Federation
is responsible for creating a user account in the System for its Clubs and Players already
inserted in the System and also for creating new profiles and accounts for new Clubs and
Players.

3.2. PLAYER & CLUB SEARCH

When searching for a player or a Club in the System, please make a thorough search
before creating a new profile for a new Club or player. Try all the names of the player and
date of birth and the Club’s full name. It is very important to avoid that players and Clubs
are registered in the System more than once.

3.3. FIVB PLAYER NUMBER

The Player number (6 digits) is either already existing in the VIS System or automatically
allocated by the system when the National Federation creates a profile. This number will
refer to Volleyball and Beach Volleyball players alike.

3.4. CONDITIONS

Sport related (e.g. player release for National Team participation) conditions agreed
between the parties should be inserted by the party opening the ITC procedure. The
conditions must be inserted before the Transfer is confirmed. Please note that
financial conditions agreed between the parties (e.g. player’s remuneration) should not
appear on the ITC.

3.5. ITC NUMBER

A unique ITC number will be generated by the System.

3.6. SOFTWARE

As of this season, all users will need to download the free Silverlight software. If you have
not already installed it on your computer, you will receive an automatic message requesting
you to download it.

3.7. CLUB OF ORIGIN

The concept of Club of Origin refers only to a Club 1) located in the Federation of Origin
of the player and 2) with which the player has a valid contract. The player has to provide a
copy of his contract. This is mandatory.


FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
If the conditions describe above are met, the International Transfer Certificate will also
require the approval of the Club of Origin.

If the player has a Club of Origin, the Receiving Club shall also negotiate the financial and
transfer conditions for the transfer of the player with said Club of Origin.

If there is no Club of Origin, in step 3 of the creation of the new Transfer, ‘no Club of Origin’
must be selected.

In case of dispute, see Chapter 9.2 below.

3.8. RELEASE

The release of a player from an ITC may occur in the following way:

i) After the relationship between the Club and player is over:


The respective Club or Player must select the relevant ITC record in the System and
initiate the release procedure by clicking on the Release button, indicating the date of
release agreed upon by both parties. Both parties need to approve the release in the
System. Should there be any issue with the release, the FIVB/Confederation must
receive a release letter signed by both parties (Receiving Club and player) indicating the
date of the termination so that the transfer can be released. When the release is
completed the player can transfer to a new club.

ii) When a new Transfer process is opened for the same player before the release:
If a new ITC is opened for a player who currently has an ITC in the same period with
Club X, the new club will be informed by the System “Please note that the player is under
a valid ITC for this season and needs to be released from his current Club”.
The process will not progress if the conditions above are not fulfilled.

iii) In case of dispute regarding a player’s release from an ITC: see Chapter 9.3 below.

3.9. SANCTIONS

Sanction for playing without an International Transfer Certificate

Article 23.4 of the FIVB Disciplinary Regulations provides as follows:

23.4 Unauthorized registration or line-up of foreign players

23.4.1 NFs that permit their leagues and/or clubs to register or line up players of a different
Federation of Origin without the official authorization established by the FIVB Sports
Regulations for the transfer of players between NFs, shall be fined CHF 30,000 for each
player illegally registered or lined up.

23.4.2 The player in question shall be suspended for up to one (1) year. The club in
question shall be sanctioned for a major offence; sanctions may include forfeiture of the
match(es) played with the illegal player. The league in question shall be fined CHF 5,000
for each player illegally registered or lined up.

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FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
3.10. PROGRESS COLUMN

The Transfers page has a progress column indicating the status of each Transfer:

The Transfer is a draft until the player’s profile is complete by his/her


federation of origin and/or the Club click on “initiate”

The Transfer is still a draft until it is signed by the Club and by the Player

The Transfer has been confirmed and released and some parties have
approved the Transfer (indicated by the green section) but some parties still need to
approve it (indicated by the red section)

The Transfer has been approved by all parties and the certificate has
been sent to all the respective parties.

3.11. PLAYER ACTIVE / INACTIVE

In the event a player has more than one profile in the system, the National Federation must
contact immediately the corresponding Confederation so that it can merge these profiles
into the most accurate profile after verification with the player and the Federation of Origin.

A player’s profile may be activated/deactivated but not deleted. The activate box may be
selected to indicate if the player is still playing Volleyball or Beach Volleyball. If the player
is retired, the “tick” can be removed and the player’s profile is deactivated. This player will
no longer appear (e.g. in the Transfers section).

For further information regarding the player’s registration, please refer to Chapter 8.

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Chapter 4
TRANSFER RULES & FEES
The Transfer rules and Transfer Fees have been developed according to Articles 6 et seq.
(and specially Articles 6.1.3; 6.1.4.; 6.1.5; 6.2; 6.2.1; 6.2.2.; 6.2.3) of the FIVB Sports
Regulations; which provide as follows:

6.1.3 Rules for international transfers


Players and clubs must abide by the rules of their National Federations for national transfers and by the
FIVB Regulations for all international transfers.

6.1.4 Players subject to transfer procedure


These Regulations apply to all international transfers of players who are either licensed by or members
of a National Federation affiliated to the FIVB.

6.1.5 Compulsory transfer formalities


The transfer procedure laid down in this Chapter is compulsory and applicable to all international
transfers.

6.2 FEES
6.2.1 Administration fee to FIVB
a. The Receiving Club shall pay an administration fee to the FIVB for the international transfer of a
player.
b. For the scale of administration fees, refer to the Appendix I to the FIVB Financial Regulations.
c. Parties claiming that their transfer is subject to payment of a reduced administration fee shall bear the
burden of proving to the FIVB that the respective conditions of the FIVB Financial and Sports
Regulations are met.

6.2.2 Transfer fees


For the transfer fees payable to a player’s Federation of Origin and Club of Origin (if any), refer to Article
6.3.3 of the FIVB Sports Regulations.

6.2.3 Bilateral transfer agreements


a. Two (2) National Federations may reach an agreement under which transfers of players from one
National Federation to the other will not require payment of a transfer fee to the player's Federation of
Origin and Club of Origin. For the avoidance of doubt, the administration fee payable to the FIVB (or to
the respective Confederation) and the ITC procedure cannot be waived by an agreement between
National Federations.
b. A bilateral agreement enters into force only after written approval by the FIVB.
c. Each National Federation may not conclude more than three (3) bilateral agreements.
 

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FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
SPECIAL PROVISIONS FOR THE CEV

The Confédération Européenne de Volleyball (CEV) has established the amount to be paid as
a transfer fee for transfers of players among National Federations affiliated to the CEV. Please
visit the CEV website (http://www.cev.lu/Transfers-Area/Process.aspx) for more information.

FIVB UMBRELLA

Article 6.6.2 of the FIVB Sports Regulations provides as follows:

Players who have nationality problems or have completed two (2) years’proven inactivity
may be allowed to play in national and/or international competitions under the FIVB
umbrella with club teams of their new country of residence before they obtain the nationality
of their new country and/or satisfy other legal requirements. In such cases, the FIVB shall
act as the player’s Federation of Origin for the purposes of the transfer.

The decision to place a player under the FIVB Umbrella is taken by the FIVB on a case by
case basis. For the purpose of the transfer, only the FIVB will act as Federation of Origin for
players placed under FIVB Umbrella.

The fee for an International Transfer of a player under the FIVB Umbrella is determined by the
FIVB and may vary between CHF 5,000 and CHF 20,000.

Please be informed that players playing under FIVB Umbrella do not have a Club of Origin.

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FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
Chapter 5
ADMINISTRATION FEE
5.1. PAYMENT PROCEDURE

Payments must be made in Swiss Francs (CHF) EXCEPT FOR THE TRANSFERS
ADDRESSED TO THE CEV THAT MUST BE MADE IN EUROS (EUR)

 To the FIVB when the Transfer is between National Federations affiliated to


different Confederations or is for a player under FIVB Umbrella.

Beneficiary:
Fédération Internationale de Volleyball (FIVB)
Chemin Edouard-Sandoz 2-4
1006 Lausanne

Bank account:
Banque Cantonale Vaudoise
Case Postale 300
CH-1001 LAUSANNE / Switzerland
Account: K 5380.20.63 (Clearing: 767)
BIC Code (Swift Address): BCVLCH2LXXX
IBAN: CH05 0076 7000 K538 0206 3

 To CEV when the Transfer is between two national federations affiliated to CEV
(payment in EUR)

Beneficiary:
Confédération Européenne de Volleyball (CEV)
488 Route de Longwy
L1940 Luxembourg

EURO Bank account:


IBAN: LU 6000 3044 2729 8050 00
Swift: BGLLLULL

 To CAVB when the Transfer is between two national federations affiliated to CAVB.

Beneficiary:
Confédération Africaine de Volleyball (CAVB)
26, rue Ahmed Taiseer
Marwa Bldg Héliopolis
11341 Le Caire - Egypte

Bank account:
Banque du Caire - ADLY- 19 Adly St. - Cairo – Egypt
Account: 0030-605-0004770
Swift: BCAIEGCX030

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FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
 To NORCECA when the Transfer is between two national federations affiliated to
NORCECA
Beneficiary:
BANCO BDI, SA
Av. Sarasota #27, La Julia, Santo Domingo, Republica Dominicana
Swift: BBDIDOSD

For further credit to: Mr. Cristobal Marte Hoffiz


Cta. Presidente Confederación Norceca de Voleibol
Account No.: 4010018017
Centro Olímpico Juan Pablo Duarte
Pabellón de Voleibol, 3ra Planta
Av. Máximo Gómez, Esq. 27 de Febrero
Santo Domingo, Republica Dominica

Bank account:
CITIBANK
New York, NY 10013 - ABA No. 021000089
Account No.: 36265289
Swift: CITIUS33

 To CSV when the Transfer is between two national federations affiliated to CSV.

Beneficiary:
Confederação Sul Americana De Voleibol (CSV)
Av. Visconde de Piraja 433, Sala 904
22410003 Rio de Janeiro, Brésil

Bank account:
Banco Bradesco
Downtown Av.das Americas
500 Bl.01 - Barra da Tijuca, Rio de Janeiro, Brazil
Account 9154-5
Branch: 2766-9
Swift: BBDEBRSPRJO

 To AVC when the Transfer is between two national federations affiliated to AVC.

Beneficiary:
Thailand Volleyball Association (for AVC)
Address: 286 His Majesty the King Celebration Bld.,
Fl 17, Room 2, Sports Authority of Thailand
Bangkapi, Bangkok 10240, Thailand

Bank account:
Krungthai Bank, Sports Authority of Thailand (Huamark) Branch
Account n°: 800000046653
Swift: KRTHTHBK
 
 

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FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
5.2. IMPORTANT INFORMATION

When making the payment please state in the payment Reference at least one of the
three items below:

a. Transfer Ref #:xxxx (this number is given once the Transfer is opened in the
ITC System).
b. Player’s name
c. Club’s name

 The payment may be made at any point after the Transfer procedure has been
initiated in the System. All payments shall be made electronically (not by check).

 The proof of payment shall be sent to the FIVB either in a PDF format directly
through the System or by filling in the appropriate fields in the payment area in the
electronic Transfer System. See 2.2.3.1

5.3. FIVB FINANCIAL REGULATIONS

Article 1.5 of the FIVB Financial Regulations provides as follows:

1.5 SCALE OF ADMINISTRATION FEES

1.5.1 Full Fee

The transfer of players to clubs of a division which, directly or through promotion,


gives access to international tournaments or matches will be charged CHF 2,000
for each ITC, unless otherwise provided in the scale of administration fees provided
by FIVB Financial Regulations (see Appendix I), please refer to:
http://www.fivb.org/EN/FIVB/Legal.asp

- In the event that the transfer is exempted from the payment of an


administration fee, no transfer fee shall be payable to the Federation
of Origin and to the Club of Origin and the FIVB may sign the ITC on
behalf of the Federation of Origin and the Club of Origin (Article
6.3.3.3 of FIVB Sports Regulations).

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FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
Chapter 6
SYSTEM SECURITY

It is of utmost importance that access codes created for National Federations, players and Clubs
be kept secret by each party. Do not share your access codes with any other party. Should you
suspect a breach of security in the System, please inform the FIVB immediately at
transfer@fivb.org - Mr. Carlos Roberto de Assis and vis.transfer@fivb.org - Mr Alberto Rigamonti
respectively.

Chapter 7
FIVB REGULATIONS

For the complete Regulations on International Transfers, please access the FIVB Sports
Regulations, Section 1, Chapter 1. You may find them together with all FIVB Regulations under:

http://www.fivb.org/EN/FIVB/Legal.asp

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FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
Chapter 8
REGISTRATION
The registration of a new Player or Club should only be done if the Federation is 100% sure that
the respective person/entity is not already registered with another Federation. Please make a
thorough search (e.g. using the player’s different last names and/or date of birth) before registering
a new profile. In the case that the player's place of birth / country is not the same as the National
Federation which is registering the player, it is compulsory that the National Federation informs the
FIVB providing us with a player's volleyball curriculum and a player's passport copy so the FIVB
will analyse and decide which is the Federation of Origin of the player.

8.1. PLAYER

A new Player may only be registered on the system by his/her Federation of Origin (important:
use information provided in the player’s international passport to fill in the blanks and insert a
passport size photo). Once registered by the Federation of Origin, the player may update
personal information registered under his/her name (except the first and last names – see note
1 below). The new player registration will be made in the ‘Global’ section of the new System.
Once the new player is inserted, the username and password of the respective player will be
created and sent to the player once the ‘create user account’ has been selected.

Note 1: Once the player’s profile is created, only the respective Governing Body (FIVB or
CONFEDERATION) will be able to change the player’s name and/ or to correct the player’s
birthday.

Note 2: Before registering a new player, each National Federation is responsible to control the
player’s status with regards to residence, nationality and eligibility to represent that National
Federation. A passport size photo and the email of the player is compulsory for the
player profile (see Chapter 15). The FIVB Sports Regulations shall apply.

Note 3: The “Team name” field in the player’s profile shall be the same with the player’s name
on the back of the team uniform.

8.2. CLUB

A new Club may only be registered by the National Federation of the country where it is
located. The participation of the club in a combined league is not relevant. Once registered,
the Club may update any contact information inserted in its profile. After the new Club is
inserted, the username and password of the respective Club’s profile will be created and sent
to the Club once the ‘create user account’ has been selected.

8.3. NATIONAL FEDERATION

The National Federations may update their own contact information by accessing their profile
under Global / National Federation.

18 
FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
8.4. INFORMATION UPDATE

The ITC System herein is an important reference utility for all parties concerned as long
as all information contained therein is kept up to date. This is the responsibility of all
persons and entities involved.
 
Chapter 9
DISPUTES
Should two or more parties be involved in a dispute over agreements relating to an international
transfer of a player, the National Federations involved must do their utmost to resolve the issue
amicably.

9.1. GENERAL PRINCIPLES

Article 6.8 of the FIVB Sports Regulations provides as follows:


6.8 NATIONAL LAW

6.8.1 Local decisions


Decisions concerning international transfers of players based on domestic laws or
regulations and against the rights of a (foreign or local) National Federation or against the
FIVB Constitution or Regulations are not binding on the FIVB.
6.8.2 International participation
Whenever a local court gives a player the right to a local license based on national law and
against FIVB Regulations, the FIVB organs (including Confederations) must not grant an
international license and must prevent that player from taking part in any international
competitions under their authority.
6.8.3 After notice from the FIVB, other affiliated National Federations must not allow a
team which has a player who has not complied with the FIVB Regulations to play in their
territory.
6.8.4 Clubs or players seeking recourse to local civil courts to settle transfer disputes
without FIVB's prior agreement will be sanctioned. In addition to the sanctions provided in
the FIVB Disciplinary Regulations, the club may be sanctioned for a major offence,
including deprivation of the right to receive ITCs and to line-up foreign players in any
competition.

9.2. DISPUTES REGARDING THE EXISTENCE OR NOT OF A CLUB OF ORIGIN

In case of dispute whether a club is the Club of Origin of a player, the FIVB will decide on
the basis of the conditions of Article 6.3.3 of the FIVB Sports Regulations (i.e. if the player
is under contract with a club located in the territory of the Federation of Origin of the player)
are met.

9.3. DISPUTES REGARDING THE RELEASE OF A PLAYER DURING THE ITC PERIOD

The FIVB will decide in accordance with Article 6.10.1 of the FIVB Sports Regulations,
which provides as follows:

19 
FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
6.10.1 Subject to the Receiving Club’s obligation to release players for National Team
competitions (Articles 6.5.1 and 7.3.5), the Receiving Club may retain the player's ITC until
the end of the transfer period. If the player requests to transfer during this period, the FIVB
shall intervene to decide whether there is a valid contract binding the player with the Receiving
Club until the end of the transfer period.

6.10.2 The FIVB may impose the sanctions provided in Article 18.3 on a player, a coach
or a club who repeatedly fail to honour contracts or terminate them without just cause.

9.4. FINANCIAL DISPUTES


Separate for Transfer and for information purpose only.

Article 18 of the FIVB Sports Regulations provides as follows:


18 FINANCIAL DISPUTES BETWEEN CLUBS, PLAYERS, FIVB-LICENSED AGENTS AND
COACHES
18.1. Procedure before FIVB/Confederation
a) A club, a player, a coach or a FIVB-licensed agent may file a complaint before FIVB.
b) After receiving a written complaint (“Complaint”) and providing the respondent with an
opportunity to submit its reply in writing (“Reply”), the FIVB can decide a financial dispute of
an international dimension between a club, a player, a coach or a FIVB-licensed agent
provided that the Complaint is filed no later than three (3) years from the date of the last day
of the season (as defined in Article 6.5.1.1) during which the dispute arose. It can also decide
financial disputes of an international dimension between a coach and a National Federation.
c) Any counterclaim must be filed within the time limit for the Reply; subsequent filing of a
counterclaim shall be inadmissible. The provisions on Complaints, including on the payment
of the applicable handling fee, shall apply mutatis mutandis to counterclaims.
d) The Complaint and the Reply shall include a summary of facts as well as specific requests
for relief. The Complaint shall be accompanied by proof of payment of the administrative fee
in the amount of CHF 500 (five hundred Swiss Francs). The complaining party shall have the
burden of proving its allegations. The FIVB may request further submissions and translations
into English from the parties.
e) The FIVB conducts the procedure expeditiously – and endeavors to complete it within two
(2) months from closing the submissions period – in accordance with guidelines to be
established by the FIVB. The decision will be taken on a balance of probabilities and by
applying general principles of justice and fairness without reference to any particular national
or international law (exaequo et bono). The FIVB may award a contribution towards the
applicable handling fee to the prevailing party. It shall state brief reasons.
f) The FIVB may, at any stage of the procedure, assist the parties in reaching a settlement or
decide to submit the case directly to the FIVB Tribunal. It may refrain from entertaining the
Complaint in case no ITC has been issued for a player’s transfer or in case of an illegal
transfer.
g) The VB may set a final time limit for the parties’ compliance with its decision and also
determine that non-compliance will result in the imposition of sanctions under Article 21 below.
Said sanctions may apply automatically after the lapse of the time limit.
h) In case of disputes involving parties from the same Confederation, the FIVB may delegate
its powers under this Article to the respective Confederation. The FIVB will then have the right
to extend worldwide the sanction(s) imposed by Confederations.

18.2 APPEAL
Within fourteen (14) days from notification of the decision under Article 18.1 above, any
affected party may request that the case be reviewed by the FIVB Tribunal.

20 
FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 

21. SANCTIONS

If a National Federation, club, coach, agent or player that was a party to proceedings before
the FIVB/Confederation, the FIVB Tribunal or before the Court of Arbitration for Sport (CAS)
fails to comply with the decision of said body, it commits an offence.
The FIVB may impose the following sanctions on this party:
a. Warning;
b. Fine up to CHF 50,000 (fifty thousand Swiss Francs);
c. Prohibition of receiving an ITC (for clubs) or prohibition to transfer internationally (for
players);
d. Withdrawal or temporary suspension of a license (for coaches and agents);
e. Prohibition of registering and lining-up foreign players in any competition (for clubs);
f. Prohibition of participating in international competitions.

The above sanctions can be applied more than once and cumulatively.

Chapter 10
CONTACTS
For general information concerning the ITC System or specific issues concerning an International
Transfer between National Federations that belong to different Confederations, please contact:

FIVB – Fédération Internationale de Volleyball - www.fivb.org


Château Les Tourelles, Edouard-Sandoz 2-4, 1006 Lausanne - Switzerland

 Specific IT issues: vis.transfer@fivb.org – Mr. Alberto Rigamonti


Direct Tel: +41 (21) 345 35 35 66
 All other issues: transfer@fivb.org – Mr. Carlos Roberto de Assis
Tel: +41 (21) 345 35 35 Fax: +41 (21) 345 35 45
 For financial complaints queries, please contact legal@fivb.org
Tel: +41 (21) 345 35 35 Fax: +41 (21) 345 35 45

For specific issues concerning an International Transfer within a Confederation, please contact the
respective Confederation.

 CEV – Confédération Européenne de Volleyball - www.cev.lu


488 Route de Longwy, L1940 Luxembourg
Contact: Ms. Isabelle Collot E-mail: transfers@cev.lu
Tel: +352 25 46 46 41 Fax: +352 25 46 46 40

 AVC – Asian Volleyball Confederation - www.asianvolleyball.org


Thailand Volleyball Association; No 286, Room No 2, 17th Floor; Main Building of Sports Authority of Thailand;
Huamark, Bangkapi; BANGKOK 10240, Thailand
Contact: Mr. Somchai DONPRAIYOD Email: champvbt@gmail.com
Tel: +66 (2) 170 9491 or +66 (2) 170 9492 or +66 (2) 170 9493 Fax: +66 (2) 170 9490

 CAVB – Confédération Africaine de Volleyball - www.cavb.org


26, rue Ahmed Taiseer, Marwa Heliopolis, Cairo, Egypt
Contact: Mrs. Howyda Mondy E-mail: cavb@link.net
Tel: +202 (2) 414 4852 Fax: +202 (2) 417 3368

21 
FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
 CSV – Confederación Sudamericana de Voleibol - www.voleysur.org
Av. Visconde de Piraja 433, Sala 904, 22410003 Rio de janeiro - Brésil
Contact: Mr. Paulo Vitor Paladino E-mail: paulovitor@voleysur.org
Tel: +55 21 2132 7857 Fax: +55 21 2493 1179

 NORCECA – North, Central American and Caribbean Volleyball Confederation - www.norceca.org


Pabellon de Voleibol, 3era planta, Av. Maximo Gomez, Esq 27 de Febrero, SANTO DOMINGO, Dominican
Republic
Contact: Mrs. Arateide Caceres E-mail:norcecanfdirector@gmail.com
Tel: +1 809-472 1222 Fax: +1 809 227 32 42

Chapter 11

IMPORTANT INFORMATION
FOR PLAYERS

- The Federation of Origin of a player is the first National Federation where the player started
his/her volleyball career/ first registered and/or obtained a licence to play volleyball / beach
volleyball.

- All players must have an International Transfer Certificate in order to be eligible to play
outside of their Federation of Origin; this also applies to the player who have the nationality
of the Receiving Federation.

‐ In the event the player has dual nationality (two passports from different countries) or
wishes to play in a National Federation sharing the same nationality with his/her Federation
of Origin, he/she will require an ITC if his/her Federation of Origin is different from the
Federation in which he/she wants to play in.

EXAMPLE (A): Player has nationality ARG and ITA - player wants to play in ITA

1. Player’s Federation of Origin is ARG


 Will require an ITC regardless of nationality being ITA

2. Player Federation of Origin is ITA


 Will NOT require an ITC since Federation of Origin is ITA

EXAMPLE (B): Player has nationality USA and PUR – player wants to play in PUR

3. Player Federation of Origin is USA


 Will require an ITC regardless of nationality being USA
22 
FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 

4. Player Federation of Origin is PUR


 Will NOT require an ITC since Federation of Origin is PUR

The nationality is not a deciding factor when initiating ITCs – The FEDERATION OF
ORIGIN is.

‐ In the event that a player wishes to play outside of his/her Federation of Origin and does
not have a VIS profile, he or she shall immediately contact his/her Federation of Origin to
create the required VIS profile to transfer abroad.

‐ Should the relationship between the player and the Club be over during the season, both
parties must approve the player’s release in the FIVB VIS system. After the release, the
player is free to play for another club until the end of the same season.

‐ If a player plays outside of his Federation of Origin for a Club A is on loan to Club B in the
same national championship, it will be necessary to release the ITC with Club A and start
a new ITC procedure with Club B. Once the loan expires and the player goes back to Club
A, it will be necessary to release the ITC with Club B and start a new ITC procedure with
Club A.

‐ A player who plays outside his/her Federation of Origin without a valid International
Transfer Certificate (approved by FIVB) shall be suspended for a period of up to one (1)
year.

‐ A player who has a Financial Dispute with a club in a Federation other than his Federation
of Origin can request for the dispute to be solved through the FIVB/CEV/NORCECA
Financial Dispute Procedure. Please note that Financial Dispute and Transfer are
separated.

FOR THE RECEIVING FEDERATION

‐ The Receiving Federation cannot deliver a player’s license for foreign players without a
valid ITC approved by all parties on the FIVB VIS system;

‐ NFs are strongly encouraged to enact national regulations requiring – to the extent
permissible by law – all their players to submit to the Federation of Origin a copy of their
contract with the foreign club.

‐ The Receiving Federation who has not respected the transfer procedure or who has not
fulfilled the conditions agreed up on the ITC can be sanctioned as per Article 6.7.3 of the
FIVB Sport Regulations and also as per the Article 14 of the FIVB Disciplinary Regulations.

23 
FIVB ELECTRONIC INTERNATIONAL TRANSFER PROCEDURE

  
 
FOR THE RECEIVING CLUB

‐ The Receiving Club must contact the Federation of origin of the player to obtain
information regarding the player’s transfer;

‐ The Receiving Club shall pay an administration fee to the FIVB and/or Confederations for
the international transfer of a player as indicated on the ITC in the FIVB VIS system and in
the applicable regulations;

‐ The Receiving Club shall pay an administration fee to the player’s Federation of Origin and
to the Club of Origin (If any);

‐ The Receiving Club can only line-up players from a different Federation of Origin who have
a valid ITC approved on the FIVB VIS system;

‐ The Receiving Club who has not respected the transfer procedure or who has not fulfilled
the conditions agreed up on the ITC can be sanctioned as per the FIVB Sport Regulations
Article 6.7.3.

‐ Should the relationship between the player and the Club be over during the season, both
parties must approve the player’s release in the FIVB VIS system. After that the player is
free to play for another club until the end of the same season;

‐ If a player who plays under ITC for Receiving Club A is on loan to Club B in the same
national Federation, it will be necessary to release the ITC with Club A and start a new ITC
procedure with Club B. Once the loan expires and the player goes back to Club A, it will
be necessary to release the ITC with Club B and start a new ITC procedure with Club A.

‐ A club who has a Financial Dispute with a player from a Federation other than the club’s
Federation can request for the dispute to be solved through the FIVB/CEV/NORCECA
Financial Dispute Procedure.

24 
 
Chapter 12
 

PLAYER MANUAL
 
 
 
 
 
 
 
 
 
 
 
 

VIS SYSTEM
 
 
 
 
 
 

25 
 

26 
 

27 
 

28 
 

29 
 

30 
 

31 
 

Chapter 13
 

CLUB MANUAL
 
 
 
 
 
 
 
 
 
 
 
 
 

VIS SYSTEM
 
 
 
 
 
 
 
 
 

32 
 

33 
 

34 
 

35 
 

Chapter 14
 

NATIONAL FEDERATION MANUAL


 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

VIS SYSTEM
 
 
 
 
 
 
 
 
 

36 
 

                     
Create Championships Level
 These instructions are addressed to the National Federations who will create
for the first time their Championship Levels using the VIS Software (example
below): 

A- Click on the star button

B- Fill the new season as below and then click on OK

 
C- Please, click on “Divisions” and click on star button to open the Window “New
division”. Please fill in as it is showed in the next item (D).  
 
  

37 
 

               
 
D- Click on OK and then fill in the Championship dates “Start” and “End” and then
click on OK.   

38 
 

Adding Clubs
 The National Federations must create Club’s profile using the VIS Web
platform (VIS 2009): 
 

 
1- Click on “Clubs” and then

2- Click on “New”  
 
3- You will have a similar page as the example (NF-BEN) filling the Club and
Address and then clicking on Insert       
           

         

39 
 

4- Once the Club is created (VIS 2009) it is automatically registered in the VIS
Software. You can then find it by clicking on Clubs and by typing the name
of the Club (ex: Allada VBC) by clicking on this icon and then filter

5- You will see a similar page as per the example (Club Allada VBC).  
Double click on the row
 

            

40 
 

6- You will see a similar page as per the example (Club Allada VBC) below

                

Adding Teams

7- Click on Teams to create the name and gender of the Teams

8- You will have a similar page as per example (Club Allada VBC) here
below. Please click on “new”  
 
 

41 
 

9- When pop-up window New Team opens (see below), please insert the
name of the Team and Gender and then click on OK. 

10- You will see a similar page as below

11- If you have more Teams in the Club, please follow the sequence from the
item 8 by clicking on “new” and then item 9.The pop-up window New Team
opens (see below) for you to insert the name of the Team and Gender and
then click on OK. 

12- You will see a similar page as below

42 
 

13- Once the new season and the division have been updated you will find all teams
in the “Non-assigned” column (see below):

14-Now you have to allocate the relevant club to the relevant division. You have to
click on “assign teams” and drag the teams from “Nom-assigned teams” and drop
them in the chosen division. After you have moved/updated the relevant teams to
their new division click on “Accept teams assignments” (see below): 

 The National Federation can start updating the others existing divisions
following the same procedure as above.
 

43 
 

44 
 

45 
 

46 
 

47 
 

48 
 

49 
 

50 
 

Transfers page – potential error message

In this example the player’s profile has been created but not validated, i.e. an email has not been sent
out to the player with his/her log-in details. Clicking on “YES” the player and his Federation of Origin
will receive an email advising them to update/validated the player’s profile (see below):

51 
 

Transfers page – Club and Team of destination

Search by Federation and then write the name of the Club and then click on “update list”.

You can see a similar page as below as per example (Club NUC)

Please click on “Next”

52 
 

Transfers page – Club and Team of destination

You can see a similar page as below with selected team/ division by default. Please double
click on it

53 
 

Transfers page – enter transfer details

- The default Season is selected


- The transfer type is by default selected
- Enter transfer dates – i.e. corresponding the dates of the division championships
- Enter contract dates – can be different from transfer dates
- Conditions must be entered for genuine National Team players to allow them to
participate in the released for National Team activities when applicable as per FIVB
Sports Regulations 7.2.6 (you must write in the box) – if you do not enter conditions,
you will be asked again before moving on the next screen
- National Team – Link to FIVB Sports Regulations

54 
 

55 
 

Transfers page – enter transfer details

If no conditions have been entered, please click on “OK”

56 
 

Transfers page – select club of origin (if applicable)


- If the player doesn’t have club of origin, please click on

- Only select club of origin


1- If the player is still under a valid contract with such club during the current season
Or
2- If the player has a contract with a club of its Federation of Origin – the player has
to provide with a copy of such contract (mandatory)

57 
 

Transfers page – summary


You will receive information regarding the payment (if applicable). Please click on “OK”

Now you should save your transfer by clicking on “save as draft”

58 
 

Transfers page – summary

You need to click first on “save as draft”.

59 
 

Transfers page - summary

You can start the procedure of the transfer by clicking on “initiate”. An email for approval will
be sent to the player and the receiving club.

60 
 

Transfers page – summary

The player and the club will receive an email advising them that a procedure has been
initiated (see below):

61 
 

Transfers page – summary

Upon the signature of the Receiving Club and the Player, an email advising all parties that the
transfer has been confirmed and is ready for signature by the other parties is sent (see below):

62 
 

63 
 

Chapter 15

PROCEDURE FOR INSERTING PLAYER’S PHOTO IN


THE VIS

1- Please note you can only select and include player's photo for the players who belong
to your federation

2- Please click on the player's profile for whom you want to insert a photo

VIS – Player’s list

Please, choose the player

64 
 

You will see a similar page as below

3- Click on “Modify” and then on “Actions for image” and then click on “new” and then
search the photo in the desktop

4- You will see a similar page as below

5- Click on “OK”

65 
 

6- You will see a similar page as below

7- Click on “Save changes” (maybe you must logout and then login in the VIS to go to the
item 18)

8- Click on “Administration tools” and then click on “Create user account”

66 

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