(BS ISO 22263 - 2008) - Organization of Information About Construction Works. Framework For Management of Project Information.
(BS ISO 22263 - 2008) - Organization of Information About Construction Works. Framework For Management of Project Information.
(BS ISO 22263 - 2008) - Organization of Information About Construction Works. Framework For Management of Project Information.
22263:2008
Organization of
information about
construction works —
Framework for
management of project
information
ICS 91.010.01
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BS ISO 22263:2008
National foreword
© BSI 2008
INTERNATIONAL ISO
STANDARD 22263
First edition
2008-01-15
Reference number
ISO 22263:2008(E)
ii
BS ISO 22263:2008
Contents Page
1 Scope .................................................................................................................................................... 1
2 Terms and definitions .......................................................................................................................... 1
3 Generic requirements on management of project information ....................................................... 3
3.1 Identification of requirements ............................................................................................................ 3
3.2 Identification of interfaces .................................................................................................................. 3
3.3 Necessary information ........................................................................................................................ 4
4 Framework for organization of project information .......................................................................... 5
4.1 General ................................................................................................................................................. 5
4.2 Construction process (main process) ............................................................................................... 6
4.3 Input and output .................................................................................................................................. 7
4.4 Agents and roles ................................................................................................................................ 7
4.5 Resources ............................................................................................................................................ 7
4.6 Supporting information ...................................................................................................................... 7
4.7 Documents/records ............................................................................................................................. 8
4.8 Aspects ................................................................................................................................................ 8
4.9 Construction elements ....................................................................................................................... 8
5 Classification and designation ........................................................................................................... 8
Annex A (informative) Information on the construction process and its sub-processes ...................... 9
Bibliography ............................................................................................................................................... 14
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BS ISO 22263:2008
Foreword
ISO (the International Organization for Standardization) is a worldwide federation of national standards bodies
(ISO member bodies). The work of preparing International Standards is normally carried out through ISO
technical committees. Each member body interested in a subject for which a technical committee has been
established has the right to be represented on that committee. International organizations, governmental and
non-governmental, in liaison with ISO, also take part in the work. ISO collaborates closely with the International
Electrotechnical Commission (IEC) on all matters of electrotechnical standardization.
International Standards are drafted in accordance with the rules given in the ISO/IEC Directives, Part 2.
The main task of technical committees is to prepare International Standards. Draft International Standards
adopted by the technical committees are circulated to the member bodies for voting. Publication as an
International Standard requires approval by at least 75 % of the member bodies casting a vote.
Attention is drawn to the possibility that some of the elements of this document may be the subject of patent
rights. ISO shall not be held responsible for identifying any or all such patent rights.
ISO 22263 was prepared by Technical Committee ISO/TC 59, Building construction, Subcommittee SC 13,
Organization of information about construction works.
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BS ISO 22263:2008
Introduction
The aim of quality management has expanded from the control of final products and services to the
achievement of a number of managerial objectives. It has been widened from meeting customer requirements
to fulfilling an array of requirements, including legal requirements with respect to health and safety, conservation
of natural resources and other societal requirements. It covers all parts of the construction process, from
inception to production or demolition, as well as the final product. Furthermore, it includes fulfilling of corporate
requirements on continual improvement of effectiveness, efficiency, development of know-how, personnel
satisfaction, etc. Consequently, the quality concept should be seen as an “umbrella” covering all stated
requirements to an organization and the products/services it delivers. “Quality management” should thus be
understood as the overall management of all these requirements.
The creation, alteration or demolition of a building or other component of the constructed environment is a
one-off undertaking, a project which is carried out by a project organization. A project organization is a
temporary constellation of agents, e.g. client, architects, engineers, contractors, suppliers, workers, etc., who
are specialists in different fields.
The project organization is faced with a great number of requirements from various stakeholders as to function,
quality, environment, health and safety, etc. Other important factors to consider are building regulations, time
and cost restraints, etc. The key function of the project organization is project management, i.e. planning,
organizing, monitoring and controlling the project work so that all project requirements are fulfilled.
The members of the temporary project organization are a number of permanent agent organizations that
cooperate on the basis of contractual agreements, with the joint task of producing, altering, rebuilding or
demolishing a construction entity. The agent organizations are normally simultaneously engaged in a number of
parallel projects with varying requirements.
The project activities are carried out in a construction process, in which input (e.g. customer needs, drawings),
information and resources are transformed into output (e.g. technical solutions) to meet the project
requirements. Therefore, one key function in the management of project organizations, as well as agent
organizations, is the management of the different parts of the construction process. Another important function
of the project organization is to transfer relevant information about the construction entity to other processes in
its life-cycle, e.g. facility management, maintenance, use and possible later construction projects. Easy access
to such information is beneficial to the performance of all these processes.
Traditional paper-based filing systems do not allow comprehensive overviews and multidimensional interlinking
of information. However, today, information management by interoperability and product models offers new
possibilities for integrated handling of all types of information. Standardized data-based tools for the
management of project information are beneficial to all agents engaged in the construction process, and in the
building life-cycle as a whole, in fulfilling their aim to achieve the required quality of the construction entity.
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BS ISO 22263:2008
1 Scope
This International Standard specifies a framework for the organization of project information (process-related as
well as product-related) in construction projects. Its purpose is to facilitate control, exchange, retrieval and use
of relevant information about the project and the construction entity. It is intended for all agents in the project
organization in management of the construction process as a whole and in coordination of its sub-processes
and activities.
This framework consists of a number of generic parameters that are applicable to projects of varying complexity,
size and duration and is adaptable to national, local and project-specific variations of the construction process.
For the purposes of this document, the following terms and definitions apply.
2.1
acceptance criteria
evidence required for considering that requirements have been fulfilled
2.2
conformity
fulfilment of a requirement
2.3
construction element
construction entity part which, in itself or in combination with other such parts, fulfils a predominant function of
the construction entity
2.4
construction entity
independent material construction result of significant scale serving at least one user activity or function
EXAMPLE Building, bridge, road, dam, tower, sewer, museum (if a single structure), sports field, sewage settlement tank,
cycleway.
2.5
document
information and its supporting medium
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BS ISO 22263:2008
2.6
information
meaningful data
2.7
organization
group of people and facilities with an arrangement of responsibilities, authorities and relationships
2.8
procedure
specified way to carry out an activity or a process
2.9
process
set of interrelated or interacting activities which transforms inputs and outputs
2.10
project
unique process, consisting of a set of coordinated and controlled activities with start and finish dates,
undertaken to achieve an objective conforming to specific requirements, including the constraints of time, cost
and resources
2.11
quality
degree to which a set of inherent characteristics fulfils requirements
2.12
record
document stating results achieved or providing evidence of activities performed
2.13
requirement
need or expectation that is stated, generally implied or obligatory
NOTE 1 “Generally implied” means that it is custom or common practice for the organization, its customers and other
interested parties, that the need or expectation under consideration is implied.
2.14
review
activity undertaken to determine the suitability, adequacy and effectiveness of the subject matter to achieve
established objectives
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BS ISO 22263:2008
2.15
specification
document stating requirements
2.16
task
set of activities normally under the responsibility of one agent
2.17
traceability
ability to trace the history, application or location of that which is under consideration
2.18
validation
confirmation, through the provision of objective evidence, that the requirements for a specific intended use or
application have been fulfilled
2.19
verification
confirmation, through the provision of objective evidence, that specified requirements have been fulfilled
Management of the information in construction projects requires that all requirements and expectations
regarding the process output be defined, reviewed and documented before project activities are started. This
applies to the needs of the client, users, receivers of the process output, and other stakeholders, as well as legal
requirements. Other requirements to be fulfilled are standards and trade agreements.
Management of the information requires that all requirements of the process input connected to the
expectations regarding the process output be reviewed before the process activities are started to ensure that
— all applicable requirements have been identified and, when appropriate and possible, documented,
— all indistinct or contradictory requirements are identified and, when appropriate and possible, documented,
— the project has a documented ability to meet the requirements identified and documented.
Management of the information requires that acceptance criteria for the results of the control, verification and
validation activities regarding the process output be established as process input to ensure that control,
verifying and validation activities show that the process output conforms to the requirements.
It is also important to determine the technical interfaces of the project and the borderlines between the agents’
responsibilities.
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BS ISO 22263:2008
When management systems are applied to the construction works and the necessary processes are identified,
there are some general information issues that should be handled in all agents' commissions. They are given as
follows.
a) Orientation: Information about prerequisites that are important to the realization of the commission, such
as
— background, general objectives and user expectations, client organization,
— location, ground conditions, prerequisites of structural plans and decisions of the local authorities,
environmental sensitiveness to disturbance, etc.,
— size of the project, complexity of the building/civil engineering work stating generic requirements of
adjustment, generality, development potential.
b) Contract: Information about applicable client and suppliers' tenders and contracts, including protocols of
contract reviews of requirements and expectations. These apply to customer and user needs as well as
legal and trade requirements, and to the organizations’ own requirements on acceptable processes and
work results.
c) Project objectives: Information about project objectives giving all agents involved a direction for their
actions in all decisions that may have an impact on the quality of the completed work.
d) Management of activities: Information about process control, such as
— resource plans, responsibility descriptions,
— master timetable,
— sub-timetables/sub-processes,
— requirements on material and components,
— requirements on equipment,
— procedures, job descriptions,
— information interfaces, compatibility, and
— process monitoring, meeting agendas, protocol templates, distribution lists.
e) Design: Information about aesthetic, technical and functional design, such as
— technical interfaces,
— references,
— brief,
— content of documents,
— technical approvals,
— cost approvals, and
— design stage approvals.
f) Risk analysis: Information for preventive management of critical aspects, e.g. safety and health,
sustainability, etc., in
— activities,
— occurrences,
— design,
— materials,
— organization, and
— prerequisites in the surroundings
that can result in defects or risks in design and construction, and in deficiencies in delivered results.
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BS ISO 22263:2008
4.1 General
This framework should be applied in data-based tools for the management of project information to facilitate
access to relevant information about the project and the construction entity, and to minimize the risk of losing
quality-critical information in the phasing-in and -out of different agents as the project progresses.
There are some key concepts that are of basic importance in the management of information in construction
projects. These concepts are parameters that vary and have different definitions, etc. in different cultures, but in
principle they occur in all construction projects.
This framework specifies some parameters which are necessary in the organization of construction project
information and its interrelations: construction process (including sub-processes and activities), input and
output, agents and roles, resources, supporting information, records. See Figure 1.
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BS ISO 22263:2008
4.2.1 General
The construction process is a process that normally occurs several times in the life-cycle of a construction entity,
from its initiation to its termination. Each project adapts the construction process to meet specific goals within a
frame of time, cost and quality.
The construction process includes many different types of activities carried out by different agents. This
complexity necessitates a sub-division into sub-processes to make it more manageable.
The long-term character and complexity of the construction process has made it necessary to sub-divide the
construction process into sub-processes to make it more manageable.
b) sub-processes; and
c) activities.
4.2.2 Sub-processes
The construction process is sub-divided into sub-processes that are defined by their specific purposes and
output depending on national and project-specific conditions. Normally, these sub-processes are inception,
brief, design, production and demolition. The sub-processes can be merged or further divided to fit the size and
complexity of the project.
Sub-processes are often related to specific phases, i.e. the chronological subdivision of the project time span.
However, sub-processes are not necessarily sequential; they are often overlapping or “separated” in time, i.e.
interrupted and reassumed or repeated at a later stage.
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BS ISO 22263:2008
4.2.3 Activities
Each sub-process consists of a number of activities that vary depending on the complexity, size and duration of
the project and on national or other variations of the construction process. It is on the activity level that the
actual work is carried out and information is generated, collected and transformed. Each activity can be further
sub-divided if necessary.
Like sub-processes, activities are not necessarily sequential but often overlapping or “separated” in time, e.g.
interrupted and reassumed or repeated at a later stage.
An important set of activities in all sub-processes is project management that is carried out in parallel on the
project level and agent organization level.
In general, the input to a process or activity is everything that is required for its performance and for achieving
its objectives. It can be drawings and specifications as well as material and components. Consequently, the
output is the delivered work result that, in turn, can be the input to another process or activity.
In this framework, the input is all the project information required to carry out a process or activity successfully,
e.g. plans and specifications. The input also consists of external project-specific specifications from authorities
and other stakeholders.
The output, in terms of project information, determines the result of the process/activity in achieving the process
objectives and the effectiveness and efficiency of the agent organization. It also determines a part of the input
to other processes/activities.
Input and output for each activity should be clearly defined at an early stage of the project to ensure that they
are complete, correct, adequate and applicable to the process. Any deficiency in input and output requires
corrective actions.
Project activities are allocated as tasks to agents. An agent is a person or a group of persons belonging to an
organization that has been contracted for the project. Types and number of agents and distribution of tasks vary
depending on national and project-specific conditions.
On the project level in a construction project, the agents carry different roles depending on the tasks that they have been
assigned. The roles define the interaction between the agents and the information that they handle. In some of these roles,
the agent may handle information of no relevance to other roles. The role is thus a key concept in denying or allowing access
to specific information in the project records.
4.5 Resources
Activities are performed with the help of equipment, such as tools, hardware and software, machines, etc. Some
of the project information relates to the resources in terms of specifications, validations, purchases, contracts,
etc.
Supporting information is used as working tools in activities. Supporting information in itself is not part of the
project information, but it is often integrated in project documents.
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BS ISO 22263:2008
4.7 Documents/records
Relevant information generated in the project is collected in the project records by the agents involved in the
process.
The project record normally contains a large amount of information that is difficult to overview while there is a
need for quick access to specific project information in most activities. One way of achieving this is sorting and
filtering the information by aspect.
4.8 Aspects
In many activities, there is a need to filter out relevant information by specific aspects. Some aspects are
generic while others vary nationally or between projects. Filtering of construction information by aspect should
be possible on all levels of detailing.
EXAMPLES Health and safety, environment, fire protection, site conditions, legal regulations.
In many activities, there is a need to filter out relevant information by construction element. It should be possible
to combine this with filtering by aspect. Filtering by construction element is facilitated if the information system
is linked to, or refers to, a digital product model.
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BS ISO 22263:2008
Annex A
(informative)
A.1 Introduction
This annex gives more detailed information on the construction process, its sub-processes and examples of
activities, inputs and outputs.
A.2 Inception
A.2.1 General
Inception is the initial sub-process in which needs and prerequisites are identified, ideas are tested and
feasibility preliminarily assessed.
A.2.2 Input
The input to the inception process is mainly the client's information on needs and prerequisites.
A.2.3 Activities
EXAMPLES
— Identification of needs
— Survey of local prerequisites
— Comparative studies of alternative solutions, such as different locations, rebuilding or new building
— Financial analysis and budgeting
A.2.4 Output
The output from the inception sub-process is the basis for the client's choice of project concept.
EXAMPLES
— Market analysis
— Preliminary project plan
A.3 Brief
A.3.1 General
This sub-process determines the functional, technical, aesthetic and economical basis for the project.
A.3.2 Input
The input to the brief sub-process consists mainly of the output from the inception sub-process.
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BS ISO 22263:2008
A.3.3 Activities
The brief activities consist of surveys, identification of legal, technical and functional requirements and testing of
different solutions to the client's needs and other requirements.
EXAMPLES
— Drafting of layouts
A.3.4 Output
The output from the brief sub-process is all the information that is needed for the client's decision to proceed
and serves as a basis for the design sub-process.
EXAMPLES
— Documentation of surveys
— Brief
— Drafts
A.4 Design
A.4.1 General
The design sub-process defines the intended construction entity and its realization by drawings and
specifications.
A.4.2 Input
The input to the design sub-process consists mainly of the output from the brief sub-process.
A.4.3 Activities
The design activities consist of the assessment of requirements, testing of different solutions, production of
drawings and technical specifications.
EXAMPLES
— Review of brief
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BS ISO 22263:2008
A.4.4 Output
The output from the design sub-process is the information that is needed for the physical production of the
construction entity.
EXAMPLES
— Updated project plan
— Notes from consultations with authorities, client, users and other stakeholders
— Updated brief
— Drawings and specifications
A.5 Production
A.5.1 General
The production sub-process contains the physical realization of the construction entity, including commissioning
and handover. Production can contain some demolition activities, but major demolition work should be regarded
as a special sub-process in accordance with Clause A.6.
A.5.2 Input
The input to the production sub-process consists of the output from the design sub-process.
A.5.3 Activities
The production activities consist of the procurement of material, goods and construction components, and
production and/or demolition of the construction entity.
NOTE In rebuilding, demolition can be an activity within the production sub-process. This is not to be confounded with final
demolition, which is a sub-process in itself.
EXAMPLES
— Detailed planning of the production as to time, economy, occupational safety and health, etc.
— Procurement, handling, storing and protection of material, goods and construction components
— Production and assembling of construction elements and installations, groundwork
— Commissioning
— Inspections and tests
— Production of as-built drawings and instructions for use and maintenance
— Compilation of records for client, authorities and insurance companies
— Handover
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BS ISO 22263:2008
A.5.4 Output
The output from the production sub-process is the information that is needed for the maintenance of the
construction entity.
EXAMPLES
— As-built drawings, instructions for use and maintenance, and other records for client, authorities and other stakeholders
A.6 Demolition
A.6.1 General
A.6.2 Input
Input is the documentation of the existing construction entity and its surroundings.
EXAMPLES
— As-built drawings
— Facilities records
A.6.3 Activities
The demolition activities consist of preparation, decommissioning, demolition and dismantling of the
construction entity.
EXAMPLES
— Planning and closing of media, etc. (water, electricity), including preventive safety measures
— Planning of handling and storing of components and debris for reuse and recycling or deposit
— Inspections on site
— Restoring of site
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BS ISO 22263:2008
A.6.4 Output
The output of the demolition sub-process is all the information required for the records of the client and the
authorities.
EXAMPLES
— Minutes from environmental survey
— As-built ground drawings
— Minutes from final inspection
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BS ISO 22263:2008
Bibliography
[2] ISO 12006-2:2001, Building construction — Organization of information about construction works —
Part 2: Framework for classification of information
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BS ISO
22263:2008
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