University of Lakki Marwat: Khyber Pakhtunkhwa
University of Lakki Marwat: Khyber Pakhtunkhwa
University of Lakki Marwat: Khyber Pakhtunkhwa
KHYBER PAKHTUNKHWA
_________________
Request for Proposal (RFP)
Final Ver. 1
Bid Selection Method The method of selection is: Quality and Cost Based
Selection (QCBS). RFP can be downloaded from:
https://www.ulm.edu.pk/
Bid Security The bidder /firms are not required to deposit bid security as per
KPPRA law.
Deliverables ▪ Project Charter, Project Schedule, Work Breakdown
Structure (WBS)
▪ Fortnightly Progress Reports
▪ Inception Report
▪ Gap Analysis Report, Data Migration Plan
▪ Installation of CMS at ULM
▪ Installation of ERP at ULM
▪ Training material
▪ Training and User Acceptance Testing (UAT) at ULM
▪ Data migration and customization (if any) and
development of Management Information System
(MIS) reports
▪ 2-months parallel run at ULM and other campuses
and sites
▪ Source code & related training and technical
documentation
Contact Person For queries/ clarifications, if any please contact: Mr. Inam
Ullah Khan
Registrar registrar@ulm.edu.pk
CC to: deputy.controller@ulm.edu.pk,
treasurer@ulm.edu.pk
Language Proposals should be submitted in English language
Currency All prices should be quoted in Pak Rupees
Estimated Time The estimated number of professional staff-
months required for the assignment to be proposed by the
bidder.
Taxes The price should include all applicable taxes.
Proposal Validity Proposals must remain valid for 90 days after the
submission date
Bidder must submit Two (02) copies of technical (One Original technical
and one Photocopies) and 01 copy of financial
proposal.
A printable and searchable PDF copy in a USB flash
drive of technical proposal.
Technical and financial proposals should be submitted
in separate envelops and USB must be part of technical
proposal and should be clearly marked “Acquisition &
Implementation of CMS and ERP”.
Proposal Submission Deputy Treasurer
Address University of Lakki Marwat
Khyber Pakhtunkhwa
Submission Date & Time Both Technical proposal & Financial bid must be
submitted in two different sealed envelopes on or before
21st September, 2020 at 11:30 A.M
University of Lakki Marwat Acquisition & Implementation of CMS
Table of Contents
University of Lakki Marwat ....................................................................................................................................... 2
1 Project Overview ..................................................................................................................................................... 7
1.1 About University of Lakki Marwat ........................................................................................................ 7
2 Project Objectives and Background ................................................................................................................... 8
2.1 Assignment Objectives ......................................................................................................................... 8
2.2 Assignment Background ...................................................................................................................... 8
3 Terms of Reference (TOR) ....................................................................................................................... 9
3.1 In Scope Locations ............................................................................................................................... 9
3.2 In-Scope Modules ................................................................................................................................. 9
4 Functional & Other Requirements .................................................................................................. 10
4.1 Campus Management System (CMS) ............................................................................................. 10
4.2 User Management System ................................................................................................................. 18
4.3 Enterprise Resource Planning ........................................................................................................ 18
4.3.1 Hostel Management System .............................................................................................................. 18
4.3.4 Financial Management System .......................................................................................................... 20
4.3.5 Procurement System .......................................................................................................................... 25
4.3.6 Inventory System ................................................................................................................................ 26
4.3.7 Human Resource Management System ............................................................................................. 26
4.3.8 Payroll System .................................................................................................................................... 29
4.3.9 Business Intelligence (BI) System ...................................................................................................... 32
4.3.10 Integration with Third Party Solution .................................................................................................. 33
4.3.11 General Requirements ....................................................................................................................... 33
4.3.12 Project Contact ................................................................................................................................... 35
4.3.13 Project Schedule & Deliverables ........................................................................................................ 36
4.3.14 Eligibility Criteria for the Firm Applying ............................................................................................... 37
4.3.15 Proposal Requirements ...................................................................................................................... 37
4.3.16 Available Budget/ Contract ................................................................................................................. 41
4.3.17 Bid Security ........................................................................................................................................ 41
4.3.18 Performance Guarantee ..................................................................................................................... 41
4.3.19 Selection Criteria ................................................................................................................................ 42
4.3.20 Final Evaluation .................................................................................................................................. 44
5 Contract Terms & Conditions ......................................................................................................... 44
5.1 Inspections and Tests ........................................................................................................................ 44
5.2 Delivery............................................................................................................................................... 44
5.3 Warranty ............................................................................................................................................. 44
5.4 Payment ............................................................................................................................................. 45
5.5 Delays in the Supplier’s Performance ................................................................................................ 45
5.6 Liquidated Damages .......................................................................................................................... 45
5.7 Termination for Default ....................................................................................................................... 45
5.8 Force Majeure .................................................................................................................................... 46
5.9 Termination for Insolvency ................................................................................................................. 46
5.10 Termination for Convenience ............................................................................................................. 47
5.11 Settlement of Disputes ....................................................................................................................... 47
5.12 Limitation of Liability ........................................................................................................................... 47
Annexure – Bidding Forms ................................................................................................................................. 49
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University of Lakki Marwat CMS
RFP – Final – V1.2 | July 17, 2020
1 Project Overview
University of Lakki Marwat (ULM) is soliciting proposals from PROPOSER to acquire
integrated Campus Management System (CMS) and Enterprise Resource Planning (ERP)
solution based on open source platform for the automation of student academic life cycle
(from Admission till alumni) and business processes of ULM as per high level scope of work.
However, requirements/scope of work may be enhanced during the requirement
analysis/gathering phase of the project:
University of Lakki Marwat is continuously pushing towards its vision to achieve the
highest level of excellence and contribute to the socio-economic development of
society with knowledge and expertise of its graduates. (The University encourages
scientists and engineers to be active and knowledgeable to find solutions to the
major challenges of Pakistan.) University’s strong research base and academic
programs are the focus of researchers and students from across the country, and we
welcome diverse thoughts and new perspectives in sciences, engineering and
technology fields.
at their own;
• Integration with the banks to streamline accounting process;
• A self-sustainable and cost-effective solution;
• Meeting ULM needs for the next 10 years;
• Efficient student life cycle management;
• Automation of manual processes;
• Strong IT infrastructure to support new solution.
The functional and other requirements are the integral part of this TOR and discussed in
detail in Section 4.
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RFP – Final – V1.2 | July 17, 2020
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The Event Management module should assist the user to plan and execute various
activities that need to be performed to organize any event hosted by different department/
section i.e. ORIC, Career Centre, Faculties, Sports, Provost office, Directorate of Student
Societies etc. The system will have the following salient features:
a. Facility to define event calendar which should be displayed on the ULM Website.
b. The system should be able to generate alerts (SMS and Email) to the staff and
student regarding upcoming event.
c. Provision to define event schedule to plan various activities to organize an event.
The user should be able to define timeline, budget and resource for each activity.
d. Facility to update actual cost and time for each activity.
e. This module should be integrated with the Workflow system to raise demand for
getting approval from the competent authority.
f. Reservation of venue and allocation of space for any event through Email and SMS
to all participants.
g. Facility to integrate with social media applications to share events related
information.
4.1.19 Scholarship Management Module
The salient features of the module should include but not limited to the following:
a. Facility to define different scholarship programs offered by different bodies i.e. HEC,
USAID, OGCDL, Faculty Development Program, Overseas Scholarship, etc.
b. Facility to define criteria for shortlisting of applicants for each scholarship program.
c. Facility to record and process request raised by the donors i.e. HEC for the
advertisement of scholarship slots for submission of scholarship applications.
d. Facility to host online application form on the ULM website to collect application from
the applicants who wish to avail scholarship.
e. Facility to attach supporting documents with the application form.
f. Facility to view the application in tabular form and assign scores based on the
credential provided by the applicant.
g. Facility to shortlist the applicants based on the scores and rules defined by the
University.
h. Provision to plan interview sessions with the applicants who qualify for next round of
interview and send call letter to the student for interview.
i. Facility to enter score of applicants during the interview session.
j. Provision to prepare merit list and waiting list of shortlisted applicants.
k. Provision to record award of scholarship for qualified applicants.
l. Facility to record invoice in the system to release funds from the donor. The system
should be integrated with Receivable module to post the financial effect of invoice
m. Facility to record the receipt against invoice through Cash Management module
discussed above.
n. Facility to disburse payment to the applicant through the Cash Management module
or adjust the amount against fee challan generated from the Student Financial
module of CMS.
o. Facility to generate the scholarship grants utilization report from the accounting
system.
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person.
s. Facility to integrate with the mobile application of the university.
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model.
e. Providing multi-level cost center structure to record transactions with reference to
different segments like department, campuses, etc. to produce segment wise
analysis.
f. Calendar with user-defined financial periods according to reporting requirement of
the ULM.
g. Facility to define standard vouchers with customized printing options.
h. Facility of standard transaction narration on single keystroke for each voucher type.
i. Full screen-editing facility while entering data.
j. Provision to define month end vouchers as ‘reversible’ at the opening of subsequent
financial period.
k. Providing options whether to maintain automatic numbering of all documents or user
entered document number.
l. Powerful password protection for all activities.
m. Facility to lock entered data to protect against any changes.
n. Provision for standard/ recurring vouchers.
o. Flexible user defined on-screen inquiries to analyze the entered vouchers with
different logical operator and filters.
p. Automatic calculation of excess/ shortage of funds at year-end (temporary or
permanent) and update of user defined profit account with corresponding printing of
Journal Voucher.
q. Period-end and year-end processing and generation of year-end voucher for closing
balances of accounts.
General Reporting
a. Option to print the voucher as soon as its entry has been completed.
b. Printing of transactions list, voucher type wise.
c. Printing of trial balance at any level of the chart of accounts with data range selection.
d. Printing of general journal, ledger activity and ledger balances.
Financial Reports
a. Month wise income and expense report, with budget comparatives.
b. Comparison of data of different periods
c. Facility to design user-defined report formats through the report writer including
balance sheet, profit/ loss statement, income / expense statement.
d. Facility to set up cash flow statement through the report writer
e. Cost center definition enabling cost-center wise reporting.
a. Facility to enter annual budgets for different heads of account and campuses
with a breakup of financial periods defined by the user.
b. Facility to define multiple budgets such as HEC budgets as well as recurring budgets.
c. Facility to allocate budget figures with reference to business segment i.e. cost center,
department, campuses, etc.
d. Facility to copy previous year’s budgeting values or get new allocation using a factor of
previous data to minimize the data input efforts.
e. Facility to revise the budget before completion of the year.
f. Facility to print report for each head of account comparing the actual amount therein
with the budgeted figure and the last year’s figure.
g. Facility to view consolidated budget covering all the departments and campuses.
h. Facility to import budget data from the spreadsheets.
i. Facility to compare budgets from periods of different years for a head of account and
their actual for different reports including profit and loss statement, balance sheets, cost
center-reports and other user-defined reports.
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should provide a facility to make payments against the payable liabilities and make
necessary deductions. The main features of the system are as follows:
a. Facility to enter bill/ invoice containing demand reference, supplier reference,
payment and tax deductions.
b. Facility to enter supplier invoice along with other costs breakups to account for
purchases and accounts payable.
c. Facility for the Purchase department to validate and approve invoices on the
computer.
d. Maintaining track of local and foreign purchases.
e. Maintain history of foreign currency rates used for the purchase of imported items.
f. Facility to define approval cycles to authorize payments initiating from different
authorities such as VC, Chairman, Pre-audit, etc.
General Reporting
Details of outstanding bills/ list of payments to be made during each week List of payments
due in the next number of days and the related cash outflow requirements aging analysis
for a given set of days
Printing of supplier ledger and balances Sales tax report
4.3.4.5 Cash Management Module
The Cash Management module is designed to analyze the future inflow and outflow of cash
generated from the account’s receivables, payables, etc. This module also includes
preparation of bank reconciliation, maintenance of multi-currencies, computation of forex
gain/ loss etc. The proposed module will have the following salient features:
a. Facility to setup banks, bank accounts, cash accounts, impress accounts, etc.
b. Facility to prepare payment voucher on the basis of supplier invoice.
c. Handling of supplier payment by incorporating withholding tax according to the
nature of services and amount limit.
d. Facility to link payment with available budget.
e. Facility to prepare and maintain cash receipts
f. Facility of advance payments from customers and adjust this at the stage of issuing
invoices.
g. Providing a reporting lines for evaluating future cash inflow and outflow, thereby
gives a base for future fund management in terms of investment, debt service, pay
off liabilities, etc.
h. Provision to prepare bank reconciliation to evaluate exact cash position at different
banks of the ULM.
i. Facility to compute forex gain/ loss upon receipt of customer dues and payment of
outstanding amounts.
j. Facility to print cash, bank books, ledgers, etc. for given range of dates.
Tax Reporting
a. Tax payment receipt(challan)
b. Monthly statement
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c. Annual statement
d. Supplier Certificates (46)
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Reports
Fixed assets register
Depreciation schedule – financial and tax List of assets location-wise, department-wise List
of transfers/ disposals/ additions
List of revalued assets/ re-classified assets/ written-off assets
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a. The module should keep record of extra load on daily basis and make payments on
monthly basis through the pay-slip.
b. The number of hours worked as overtime per day can be recorded through
attendance module.
c. Facility to define rules for the work load of maximum chargeable hours for academic
and administrative staff.
d. Facility to define different Admin load and honoraria for Dean, Chairman, Semester
coordinator, Director, Warden, Assistant Warden, Proctor, Campus Coordinator,
Provost, Chief proctor etc.
e. Facility to prepare week wise course/ teacher assignment giving teacher name &
Designation, course name, credit hours (theory & lab), FYP, admin load, total load,
regular load, weekly extra load, total semester extra load, approved hourly rate,
estimated cost.
f. The system automatically calculates the amount payable by calculating each
faculty’s daily rates.
g. Facility to generate remuneration bill based on workload and class attendance.
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Service Levels
a. The vendor should specify the service levels for:
i. Fixation of critical and non-critical bugs and errors
ii. Response to any queries
iii. Time required for maintenance and upgrades
b. The vendor should provide 2 year free technical support services after the successful
deployment of the software
c. The vendor should also quote the technical support services charges after the expiration
of free services.
Availability
a. Software solution should be available for internal users 24 x 7 x 365 with minimal
downtime.
Training Manuals
b. Vendor should provide online help and user manuals covering each and every
option for all the systems and modules discussed above.
c. Vendor should provide installation manual.
d. Vendor should provide technical documents such as data dictionary, schema,
system architecture, DFDs, class diagrams and other necessary documentation for
the customization of software.
e. All the manuals discussed above should be updated time to time by the vendor.
Trainings
a. The vendor should impart training to the ULM’s project team and the end-users by
taking the following initiatives:
i. Creation of test environment of the deployed software i.e. Conference Room
Pilot (CRP) for software acceptance testing and on-going training.
b. Provision of hands-on training to the end-users to allow them to test key
processes.
c. Train the trainer of the ULM for their capacity building.
d. Train and empower the technical team so that they can add new modules,
enhance and customize the existing software according to their needs.
Deployment Model
a. The vendor should quote only on premises solution. The vendor should not propose
cloud based solution and Software as Service (SAS) model will not be considered
and subject to the rejection of the proposal.
4.3.11.3 General Requirements and Information for Proposal Submission
For a PROPOSER to be considered, ULM must receive two (2) copies (one original and one
photocopy) of the technical proposal & one copy of financial proposal by 11:30 AM, 21st
September, 2020 at the following address:
Deputy Treasurer, University of Lakki Marwat, Khyber Pakhtunkhwa Pakistan.
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Please also send one printable and searchable PDF copy of technical proposal in a flash
drive. All proposals must be clearly marked separately for both technical and financial
proposals:
Technical / Financial Proposal “Acquisition & Implementation of CMS and ERP”
Sealed Technical and Financial proposals should be submitted in two separate envelops
placed and sealed in one big envelope (as per single stage – two envelops bidding
procedure).
There is no expressed or implied obligation for the ULM to reimburse responding
PROPOSER for any expenses incurred in preparing proposals in response to this request.
ULM reserves the right to retain all proposals submitted, and to use any ideas in a proposal
regardless of whether that proposal is selected. Submission of a proposal indicates
acceptance by the PROPOSER of the conditions contained in this request for proposal,
unless clearly and specifically noted in the proposal submitted and confirmed in the contract
between ULM and the PROPOSER selected.
The ULM shall not bear any cost related to the preparation of proposal as well as any
subsequent cost such as pre bid meeting visit cost, etc. incurred by the PROPOSER.
Submits Inception Report, Project Charter, Within two weeks after awarding
Project Schedule and WBS contract
Fortnightly Progress Reports giving target Fortnightly (before close of business
achieved against planned, targets slipped, of each fortnight)
causes and recommendations and next
targets.
Submits Gap Analysis Report, Data To be provided the vendor
Migration Plan
Installation of ERP and CMS software at To be provided by the vendor
University of Lakki Marwat and handing over
of training material
Completion of training and UAT at University To be provided by the vendor
of Lakki Marwat
Data migration, Customization and To be provided by the vendor
development of MIS reports
Completion of 2-months parallel run at To be provided by the vendor
University of Lakki Marwat and other
campuses/Affiliated colleges to verify the
accuracy of new system.
Handing over of source code & related To be provided by the vendor
technical documentation as discussed above
Closeout and handing over and taking over of To be provided by the vendor
project
Note: The PROPOSER should submit the proposed project schedule giving the
deliverables as mentioned above.
b) A description summarizing the PROPOSER’s experience over the past seven years in
performing similar services as listed in this RFP to large academic
Clients. Please include the year, key scope objective(s), and CMS (along with the list of
modules) that your firm implemented, include the names of the project manager, team
members and their roles.
c) A statement identifying the names of key personnel that will be assigned to this project,
including their titles, length of relevant experience (name of projects executed in education
institutions and task performed), qualifications and proof of certifications for the products
and services being offered (attach resumes). Please include the PROPOSER’s ability to
adequately and consistently staff the project with the same team.
d) The PROPOSER will depute qualified staff in this project, mainly comprising of Project
Manager, Functional Consultants, Developers, Business Analyst, QA Analyst, Database
Administrators, Technical Writer, etc.
e) The firm’s ability to complete the work specified in this RFP and produces the required
products in a timely fashion and the ability to present any necessary reports and
recommendations to University. This section should contain the description of at least one
(1) successfully completed project in the last seven
(7) years, including the name of public sector educational institution for which work was
performed, general description of the scope of work, budget, name and contact information
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In second stage of technical marking will be done as per section “selection criteria”.
The Technical marking will be conducted on a pass or fail basis. Only bids which have
been rated "pass" in the technical marking of bids shall be considered for further
evaluation.
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1. The bidder /firms are not required to deposit bid security as per KPPRA law.
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where:
TTM= Total Technical Marks TDM = Technical Document Marks PM =
Presentation Marks
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may be necessary, at the Supplier’s risk and expense and without prejudice
to any other rights which the Purchaser may have against the Supplier under
the Contract.
2.4 Payment
The Supplier’s request(s) for payment shall be made to the Purchaser in
writing, accompanied by an invoice describing, as appropriate, the Goods
delivered and Services performed, and by documents submitted.
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written notice of default sent to the Supplier, may terminate this Contract in whole or
in part:
(a) if the Supplier fails to deliver any or all of the Goods or Services
(modules/software/training/documentation etc.) within the period(s)
specified in the Contract, or within any extension thereof granted by the
Purchaser; or
(b) if the Supplier fails to perform any other obligation(s) under the Contract.
(c) if the Supplier, in the judgment of the Purchaser, has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract.
For the purpose of this clause:
“corrupt practice” means the offering, giving, receiving, or soliciting of
anything of value to influence the action of a public official in the
procurement process or in contract execution.
“fraudulent practice” means a misrepresentation of facts in order to
influence a procurement process or the execution of a contract to the
detriment of the Purchaser, and includes collusive practice among
Bidders (prior to or after bid submission) designed to establish bid prices
at artificial non-competitive levels and to deprive the Purchaser of the
benefits of free and open competition.
In the event the Purchaser terminates the Contract in whole or in part, the
Purchaser may procure, upon such terms and in such manner as it
deems appropriate, Goods or Services similar to those undelivered, and
the Supplier shall be liable to the Purchaser for any excess costs for such
similar Goods or Services. However, the Supplier shall continue
performance of the Contract to the extent not terminated.
2.8 Force Majeure
The Supplier shall not be liable for forfeiture of its performance security, liquidated
damages, or termination for default if and to the extent that it’s delay in performance
or other failure to perform its obligations under the Contract is the result of an event
of Force Majeure.
For purposes of this clause, “Force Majeure” means an event beyond the control of
the Supplier and not involving the Supplier’s fault or negligence and not
foreseeable. Such events may include, but are not restricted to, wars or revolutions,
fires, floods, epidemics, quarantine restrictions, and freight embargoes.
If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser
in writing of such condition and the cause thereof. Unless otherwise directed by the
Purchaser in writing, the Supplier shall continue to perform its obligations under the
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Contract as far as is reasonably practical, and shall seek all reasonable alternative
means for performance not prevented by the Force Majeure event.
2.9 Termination for Insolvency
The Purchaser may at any time terminate the Contract by giving written notice to the
Supplier if the Supplier becomes bankrupt or otherwise insolvent. In this event, termination
will be without compensation to the Supplier, provided that such termination will not
prejudice or affect any right of action or remedy which has accrued or will accrue thereafter
to the Purchaser.
2.10 Termination for Convenience
The Purchaser, by written notice sent to the Supplier, may terminate the Contract,
in whole or in part, at any time for its convenience. The notice of termination shall
specify that termination is for the Purchaser’s convenience, the extent to which
performance of the Supplier under the Contract is terminated, and the date upon
which such termination becomes effective.
The Goods or Services (modules/software/training/documentation etc.) that are
complete and ready for shipment within fifteen (15) days after the Supplier’s receipt
of notice of termination shall be accepted by the Purchaser at the Contract terms and
prices.
For the remaining Goods and services (modules/software/training/
documentation etc.), the Purchaser may elect:
a. to have any portion completed and delivered at the Contract terms and
prices; and/or
b. to cancel the remainder and pay to the Supplier an agreed amount for
partially completed Goods and Services
(modules/software/training/documentation etc.) and for materials and parts
previously procured by the Supplier.
arbitration has been given in accordance with this Clause shall be finally settled by
arbitration. Arbitration may be commenced prior to or after delivery of the Goods or
Services under the Contract.
Arbitration proceedings shall be conducted in accordance with the rules.
Notwithstanding any reference to arbitration herein,
a. the parties shall continue to perform their respective obligations under the
Contract unless they otherwise agree; and
b. the Purchaser shall pay the Supplier any dues.
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Annexure – Bidding
Forms
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Dear Sir,
Having examined the bidding documents, the receipt of which is hereby duly
acknowledged, we, the undersigned, offer to supply, install, train and commission the
Software in conformity with the said bidding documents.
We undertake, if our Bid is accepted, to deliver the services/goods within
days from date of award of contract.
We agree to abide by this Bid for the Bid Validity Period specified in the
bidding documents and it shall remain binding upon us and may be accepted at any time
before the expiration of that period.
Until a formal Contract is prepared and executed, this Bid, together with your
written acceptance thereof and your notification of award, shall constitute a binding
Contract between us.
We understand that you are not bound to accept the lowest or any bid you may receive.
We certify/confirm that we comply with the eligibility requirements as per bidding
documents.
_______________________________________________________________________
Acquisition & Implementation of CMS
University of Lakki Marwat
Dear Sir,
Having examined the bidding documents, the receipt of which is hereby duly
acknowledged, we, the undersigned, offer to supply, install, train and commission the
Software in conformity with the said bidding documents for the sum of
[total bid amount in words and figures] or such other sums as may be ascertained in
accordance with the Price Break-down schedule attached herewith and made part of this
Bid.
We undertake, if our Bid is accepted, to deliver the services/goods within days from date
of award of contract.
We agree to abide by this Bid for the Bid Validity Period specified in the bidding documents
and it shall remain binding upon us and may be accepted at any time before the expiration
of that period.
Until a formal Contract is prepared and executed, this Bid, together with your written
acceptance thereof and your notification of award, shall constitute a binding Contract
between us. We understand that you are not bound to accept the lowest or any bid you
may receive.
We certify/confirm that we comply with the eligibility requirements as per bidding
documents.
Dated this day of 2020
Annexure – III
PRICE BREAKDOWN SCHEDULE
1 2 3 4 5 6 7
Sr. Country No. of Unit price Total price Yearly Cost
Module Description
No. of origin Licenses (PKR) (PKR) impact
3 ERP 10
5 Enterprise application
Accounting
7 Enterprise application
Purchase
8 Enterprise application
Inventory
12 Enterprise application
Documents
15 Development Cost
16 Implementation Cost
17 Training Cost
Please note that the list given above does not include the licenses for faculty, students and staff
(limited professional users), as these will be the part of a package offered by the vendors (please
see section 1.1 for student, faculty and staff strength).
We offer to supply, install and commission the abovementioned service(s)/goods(s), in accordance
with the terms and conditions stated in your Request for Quotations referenced above.
The validity period of our quotation is: days from the time and date of the submission
deadline.
We confirm that the prices quoted above are fixed and firm for the duration of the validity period
and will not be subject to revision or variation.
Quotation Authorized By:
Signature: Name:
Position: Date:
(DD/MM/YY)
Company:
Address:
OFFICE SEAL
Acquisition & Implementation of CMS
University of Lakki Marwat
Annexure - IV
(LETTERHEAD OF
SUPPLIER/TENDERER/MANUFACTURE R) BIDDER QUALIFICATION STATEMENT
F. Section/Department/Division _________________________________________
We hereby certify to the best of our knowledge that the foregoing statement are true and
correct and all available information and data have been supplied and that we agree to
show documentary proof thereon upon your request.
Date
(Signature)
Annexure - V
REFERENCE LIST OF SIMILAR NATURE COMPLETED PROJECTS
Note: Please attach the supporting documents such as PO, Completion Certificates,
etc.
Acquisition & Implementation of CMS
University of Lakki Marwat
Annexure - VI
CONTRACT FORM
THIS AGREEMENT made the day of 2020 between University of Lakki Marwat,
(hereinafter called “the Purchaser”) of the one part and [name of Supplier] (hereinafter
called “the Supplier”) of the other part:
WHEREAS the Purchaser invited bids for certain goods and ancillary services, viz.,
procurement of Software’s and has accepted a bid by the Supplier for the supply,
installation, commissioning and training of those goods and services in the sum of
[contract price in words and figures] (hereinafter called “the Contract Price”).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as
part of this Agreement, viz.:
(a) the Price Schedule submitted by the Bidder;
(b) the Technical Specifications;
(c) the General Conditions of Contract;
(d) the Purchaser’s Notification of Award.
(e) Bidding Documents.
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide
the goods and services and to remedy defects therein in conformity in all respects
with the provisions of the Contract
4. The Purchaser hereby covenants to pay the Supplier in consideration of the
provision of the goods and services and the remedying of defects therein, the
Contract Price or such other sum as may become payable under the provisions of
the contract at the times and in the manner prescribed by the contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with their respective laws the day and year first above written.
Annexure - VII
PERFORMANCE BOND (FORM)
To
The Deputy Treasurer
University of Lakki Marwat
.
WHEREAS (Name of Supplier) (hereinafter called “The Supplier”) has undertaken, in
pursuance of Agreement dated to supply, install, train and Commission
Software.
AND WHEREAS, it has been stipulated by you in the said Agreement that the Supplier shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as
security for compliance with the Supplier’s performance obligations in accordance with the
Agreement.
AND WHEREAS we have agreed to give the Supplier a Guarantee:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf
of the Supplier, up to a total of (Amount of the Guarantee in Words and Figures) and we
undertake to pay you, upon your first written demand declaring the Supplier to be in default
under agreement without cavil or argument, any sum or sums within the limits of (Amount
of Guarantee) as aforesaid, without your needing to prove or to show grounds or reasons
for your demand or the sum specified therein.
Date Address
Acquisition & Implementation of CMS
University of Lakki Marwat
Annexure - IX
INSTALLATION/COMMISSIONING/TRAINING UNDERTAKING BY ORIGINAL
EQUIPMENT/SOFTWARE MANUFACTURER
If for any reason, such as travel restrictions imposed by our government etc., we are unable
to send our engineers/supervisors to perform the installation, commissioning, and training
for our equipment/software at the Purchaser’s designated premises, then we are
exclusively responsible for all the costs inclusive of all associated expenses for seven (7)
days detailed training of at least two (2) technical personnel of the Purchaser at our premises
at (Original Software Manufacturer or Authorized Dealer premises Address) foreach
lot secured as per the Purchaser bidding documents.
Any and all costs associated with successful installation, commissioning, and training has
been included in our aforementioned quotation.
Date
(Signature)
Note: This letter should be on the letterhead of the Original Software Manufacturer or
Authorized Dealer and should be signed by a duly person.
Acquisition & Implementation of CMS
University of Lakki Marwat
Annexure - X
ORIGINAL SOFTWARE MANUFACTURER’S AUTHORIZATION FORM
To:
The Deputy Treasurer
University of Lakki Marwat
Note: This letter of authority should be on the letterhead of the Original Software
Manufacturer or Authorized Dealer and should be signed by a person competent and
having the power of attorney to bind the Original Software Manufacturer or Authorized
Dealer.
Acquisition & Implementation of CMS
University of Lakki Marwat
End of Document