Business Computing - Assignment 3

PGP 22 – 2018
Submit by , 14/9/2018, 10 PM Marks – 46 Marks

This assignment is an individual exercise and you are expected to complete this on your own
without any consultation

File submission instruction

Put your Roll Numbers in the space indicated in the workbook (top Left of the first sheet) Name the
solution file as RollNo_PGP22-BC_A3 (eg. 000_PGP22-BC_A3)

Note: Use the formulas and features covered in class so far.

Download the workbook Data_BC22_Assignment3.xlsx for the following exercises from VC .

Create a copy of the original worksheet before starting with question 1 and name each worksheet you
create based on the corresponding question nos you are answering in each worksheet. For example, if
the worksheet has answer to questions 1 and 2 name the worksheet as Q.1_Q.2, if it has answers to
Q,3,4,5 then name it Q.3_Q.4_Q.5 and so on. You can use the worksheet you used for answering one
question to answer another question by making a duplicate copy of the worksheet. For example, you will
use the Q.1_Q.2 worksheet, make a copy of the worksheet, name it Q.3_Q.4 to answer Q.3 and Q.4 in the
same worksheet.

TheSappers has received some data on the distributor in .accdb (access database) format and had asked
you to analyse and give to the marketing group. The data is stored in an access database called ‘Pacific’
and includes the company name, address, phone number, first order date, and last order date for each
retailer located in the Pacific Northwest. There is a field that identifies the total number of orders placed
by each retailer for TheSappers products. The distributor’s database also includes total sales by month,
from January 2015 through February 2016. Perform the following:

Note: Format all of the sales data as currency

1. Create a new workbook and save it as ‘Data_BC22_Assignment3.xlsx’ and import the data
contained in the Pacific Region table of the Pacific.accdb Access database into a worksheet
named ‘main data’.(Hint: DataGet External Data) (1)

(Make a copy of the sheet and perform the following tasks)

2. Set the imported data as a table. Ensure for the rest of the tasks below (Q.3 – 7) the table
features work. (1)
3. Sort the data in the table first by state/province, then by city, and then by company name in
ascending order. (1)

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4. Calculate the total sales since January 2015 for each company in a column labeled Total Sales.
(1)
5. Hide the original columns containing financial information (from Jan ’15 to Feb ’16) to simplify
the worksheet’s appearance. Now you have the total sales column visible and the other financial
information columns hidden. (Hint: Select the whole column Right Click hide) (1)
6. Assuming a report date of 1st April 2016 in cell AC1, calculate the number of days since each
company has placed an order with TheZone in a column named DaysSinceLastOrder. Format the
values as a Number with zero decimal places. (2)
7. Calculate the number of fractional years that each company has been ordering from TheSappers
in a column named RelationshipYears. Format the values as a Number with two decimal places.
(2)

For the following, create Pivot table reports from the table (along with the created fields in Q6 and 7)
in a new worksheet named PT_Q8.

8. TheSappers would like to categorise retailers based on relationship value as high, medium and
low to Gold, Silver and Bronze categories respectively. You may consider the relationship value
in terms of years of relationship, the financial value of the relationship and the date last
ordered. Advise, which retailers may be considered for the different categories.
(Hint- Feel free to create Calculated Fields with the IF condition. Note that an IF condition in the
Calculated Field will not take a text such as “Gold” but can take numbers such as 1 for Gold, 2 for
Silver and 3 for Bronze. You may create multiple pivot tables, if you wish so, but keep all on the
same sheet. Clearly write your criteria for the categories and highlight cells that relate to your
criteria explanation) (10)
9. Based on your suggested categories, club all the retailers under the three categories mentioned
above so you can see a report for the retailers by the category names – Gold, Silver and Bronze.
(After you determine the category criteria, you may need the value filter option in the pivot
table to filter through the list of companies in order to group them in the respective categories)
(1)
10. Create another pivot table in a new sheet from the same data and name the sheet as PT_Q11
that has DaysSinceLastOrder grouped into intervals of 100, starting with 0. (2)
11. Present this pivot table report so that it shows the TotalSales, number of companies for each of
the groups under DaysSinceLastOrder. Also get the timeline for the FirstOrderDate so you can
filter the report based on the years only in the timeline. (3)
12. Make the pivot table such that you are able to see the report for each StateProv by selecting it
from a dropdown. (1)
13. Rename the appropriate columns in the Pivot table as Last Ordered Days, Total Sales and
Number of Companies. (1)

Charts and Pivot Chart

14. Illustrate the report above (in Q13) as one chart using a combo chart showing both the sales and
the number of companies. Also put the StateProv as a slicer with which you can filter the chart
by States. (3)

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 15. Since TheSappers is into ‘field sports’ goods (like hockey, football, cricket etc.), so you would like
to put a picture in the chart that has an appropriate representation of the same. (1)
16. Create a dynamic chart for HI (Hawaii) and WA (Washington) in a separate sheet name it as
DC_Q16 for the sales predictions for the next 9 years from 2015-2023 with the information
provided in the table below. The initial sales values are shown in the table below:
 The dynamic charts should change the chart title so the same one chart should show as
Figure 1 and Figure 2 depending on whether the manually entered growth rates in a cell
reference is Growth Rate I or II (shown in the table below) for the two states. Note the
chart titles from the figures 1 & 2 below. (5)

(Hint: One way of doing this is laying out the 9 years predictions for the respective growth rates
and using IF function to determine the year when WA sales cross HI sales; use a Match function
to determine the year when it crosses. Create a chart title using smart text that looks at the year
when the cross happens and puts the appropriate titles – WA crosses HI in the #th year OR HI
stays on top.)

2014 Sales Growth Rate I Growth Rate II

Figure 1: Growth Rates 1.25 and 3.5 for HI & WA resp. Figure 2: Growth Rates 1.2 and 2.5 for HI & WA resp.

Solvers

17. TheSappers is in the process of introducing the TSAdvantage, a new hockey stick that
incorporates nanotechnology into the production process for an upcoming tournament. The
TSAdvantage hockey sticks is constructed using a unique combination of carbon, graphite, and
Kevlar fibres. The TSAdvantage is being manufactured in two models: TSAdvantage Model I is
designed for beginning and intermediate players, and TSAdvantage Model II is designed for
advanced players.

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You want to determine how to best spend TheSapper’s budget of $10,000 for special
tournament versions of the TSAdavantage hockey sticks. The available resources for the raw
materials are 1205, 482 and 813.5 ounces for Carbon, Graphite and Kevlar respectively, and the
amount required to produce each hockey stick is provided below. (10)

Fiber Used per Hockey Stick (Ounces)

The cost incurred in producing the sticks are as follows.

TS also wants to ensure that at least 300 sticks are available for a promotion, with at least 150
Model I and Model II hockey sticks each.

Prepare the working spreadsheet model before doing the optimization exercise. Also identify
(label, highlight) the Target cells, Changing cells and the Constraints.
(Note for each models I and II the Total Cost would be Production Cost + Unit Cost * Number of
Sticks produced. In case you are copying the figures from this word doc to Excel make sure to
convert the format from text)