Manotoc Vs CA - G.R. No. 130974
Manotoc Vs CA - G.R. No. 130974
Manotoc Vs CA - G.R. No. 130974
454
THIRD DIVISION
[ G.R. NO. 130974, August 16, 2006 ]
MA. IMELDA M. MANOTOC, PETITIONER, VS. HONORABLE COURT
OF APPEALS AND AGAPITA TRAJANO ON BEHALF OF THE ESTATE
OF ARCHIMEDES TRAJANO, RESPONDENTS.
DECISION
The court's jurisdiction over a defendant is founded on a valid service of summons. Without a
valid service, the court cannot acquire jurisdiction over the defendant, unless the defendant
voluntarily submits to it. The defendant must be properly apprised of a pending action against
him and assured of the opportunity to present his defenses to the suit. Proper service of
summons is used to protect one's right to due process.
The Case
This Petition for Review on Certiorari[1] under Rule 45 presents the core issue whether there
was a valid substituted service of summons on petitioner for the trial court to acquire
jurisdiction. Petitioner Manotoc claims the court a quo should have annulled the proceedings in
the trial court for want of jurisdiction due to irregular and ineffective service of summons.
The Facts
Petitioner is the defendant in Civil Case No. 63337 entitled Agapita Trajano, pro se, and on
behalf of the Estate of Archimedes Trajano v. Imelda "Imee" R. Marcos-Manotoc[2] for Filing,
Recognition and/or Enforcement of Foreign Judgment. Respondent Trajano seeks the
enforcement of a foreign court's judgment rendered on May 1, 1991 by the United States
District Court of Honolulu, Hawaii, United States of America, in a case entitled Agapita
Trajano, et al. v. Imee Marcos-Manotoc a.k.a. Imee Marcos, Civil Case No. 86-0207 for
wrongful death of deceased Archimedes Trajano committed by military intelligence officials of
the Philippines allegedly under the command, direction, authority, supervision, tolerance,
sufferance and/or influence of defendant Manotoc, pursuant to the provisions of Rule 39 of the
then Revised Rules of Court.
Based on paragraph two of the Complaint, the trial court issued a Summons[3] on July 6, 1993
addressed to petitioner at Alexandra Condominium Corporation or Alexandra Homes, E2 Room
104, at No. 29 Meralco Avenue, Pasig City.
On July 15, 1993, the Summons and a copy of the Complaint were allegedly served upon (Mr.)
Macky de la Cruz, an alleged caretaker of petitioner at the condominium unit mentioned earlier.
[4] When petitioner failed to file her Answer, the trial court declared her in default through an
On October 19, 1993, petitioner, by special appearance of counsel, filed a Motion to Dismiss[6]
on the ground of lack of jurisdiction of the trial court over her person due to an invalid
substituted service of summons. The grounds to support the motion were: (1) the address of
defendant indicated in the Complaint (Alexandra Homes) was not her dwelling, residence, or
regular place of business as provided in Section 8, Rule 14 of the Rules of Court; (2) the party
(de la Cruz), who was found in the unit, was neither a representative, employee, nor a resident
of the place; (3) the procedure prescribed by the Rules on personal and substituted service of
summons was ignored; (4) defendant was a resident of Singapore; and (5) whatever judgment
rendered in this case would be ineffective and futile.
During the hearing on the Motion to Dismiss, petitioner Manotoc presented Carlos Gonzales,
who testified that he saw defendant Manotoc as a visitor in Alexandra Homes only two times.
He also identified the Certification of Renato A. de Leon, which stated that Unit E-2104 was
owned by Queens Park Realty, Inc.; and at the time the Certification was issued, the unit was
not being leased by anyone. Petitioner also presented her Philippine passport and the
Disembarkation/Embarkation Card[7] issued by the Immigration Service of Singapore to show
that she was a resident of Singapore. She claimed that the person referred to in plaintiff's
Exhibits "A" to "EEEE" as "Mrs. Manotoc" may not even be her, but the mother of Tommy
Manotoc, and granting that she was the one referred to in said exhibits, only 27 out of 109
entries referred to Mrs. Manotoc. Hence, the infrequent number of times she allegedly entered
Alexandra Homes did not at all establish plaintiff's position that she was a resident of said place.
On the other hand, Agapita Trajano, for plaintiffs' estate, presented Robert Swift, lead counsel
for plaintiffs in the Estate of Ferdinand Marcos Human Rights Litigation, who testified that he
participated in the deposition taking of Ferdinand R. Marcos, Jr.; and he confirmed that Mr.
Marcos, Jr. testified that petitioner's residence was at the Alexandra Apartment, Greenhills.[8] In
addition, the entries[9] in the logbook of Alexandra Homes from August 4, 1992 to August 2,
1993, listing the name of petitioner Manotoc and the Sheriff's Return,[10] were adduced in
evidence.
On October 11, 1994, the trial court rejected Manotoc's Motion to Dismiss on the strength of its
findings that her residence, for purposes of the Complaint, was Alexandra Homes, Unit E-2104,
No. 29 Meralco Avenue, Pasig, Metro Manila, based on the documentary evidence of
respondent Trajano. The trial court relied on the presumption that the sheriff's substituted
service was made in the regular performance of official duty, and such presumption stood in the
absence of proof to the contrary. [11]
On December 21, 1994, the trial court discarded Manotoc's plea for reconsideration for lack of
merit.[12]
Undaunted, Manotoc filed a Petition for Certiorari and Prohibition[13] before the Court of
Appeals (CA) on January 20, 1995, docketed as CA-G.R. SP No. 36214 seeking the annulment
of the October 11, 1994 and December 21, 1994 Orders of Judge Aurelio C. Trampe.
On March 17, 1997, the CA rendered the assailed Decision,[14] dismissing the Petition for
Certiorari and Prohibition. The court a quo adopted the findings of the trial court that
petitioner's residence was at Alexandra Homes, Unit E-2104, at No. 29 Meralco Avenue, Pasig,
Metro Manila, which was also the residence of her husband, as shown by the testimony of Atty.
Robert Swift and the Returns of the registered mails sent to petitioner. It ruled that the
Disembarkation/Embarkation Card and the Certification dated September 17, 1993 issued by
Renato A. De Leon, Assistant Property Administrator of Alexandra Homes, were hearsay, and
that said Certification did not refer to July 1993—the month when the substituted service was
effected.
In the same Decision, the CA also rejected petitioner's Philippine passport as proof of her
residency in Singapore as it merely showed the dates of her departure from and arrival in the
Philippines without presenting the boilerplate's last two (2) inside pages where petitioner's
residence was indicated. The CA considered the withholding of those pages as suppression of
evidence. Thus, according to the CA, the trial court had acquired jurisdiction over petitioner as
there was a valid substituted service pursuant to Section 8, Rule 14 of the old Revised Rules of
Court.
On April 2, 1997, petitioner filed a Motion for Reconsideration[15] which was denied by the CA
in its Resolution[16] dated October 8, 1997.
Hence, petitioner has come before the Court for review on certiorari.
The Issues
Petitioner raises the following assignment of errors for the Court's consideration:
The assigned errors bring to the fore the crux of the disagreement—the validity of the
substituted service of summons for the trial court to acquire jurisdiction over petitioner.
Acquisition of Jurisdiction
Jurisdiction over the defendant is acquired either upon a valid service of summons or the
defendant's voluntary appearance in court. When the defendant does not voluntarily submit to
the court's jurisdiction or when there is no valid service of summons, "any judgment of the court
which has no jurisdiction over the person of the defendant is null and void."[18] In an action
strictly in personam, personal service on the defendant is the preferred mode of service, that is,
by handing a copy of the summons to the defendant in person. If defendant, for excusable
reasons, cannot be served with the summons within a reasonable period, then substituted service
can be resorted to. While substituted service of summons is permitted, "it is extraordinary in
character and in derogation of the usual method of service."[19] Hence, it must faithfully and
strictly comply with the prescribed requirements and circumstances authorized by the rules.
Indeed, "compliance with the rules regarding the service of summons is as much important as
the issue of due process as of jurisdiction."[20]
Section 8 of Rule 14 of the old Revised Rules of Court which applies to this case provides:
We can break down this section into the following requirements to effect a valid substituted
service:
The party relying on substituted service or the sheriff must show that defendant cannot be
served promptly or there is impossibility of prompt service.[22] Section 8, Rule 14 provides that
the plaintiff or the sheriff is given a "reasonable time" to serve the summons to the defendant in
person, but no specific time frame is mentioned. "Reasonable time" is defined as "so much time
as is necessary under the circumstances for a reasonably prudent and diligent man to do,
conveniently, what the contract or duty requires that should be done, having a regard for the
rights and possibility of loss, if any[,] to the other party."[23] Under the Rules, the service of
summons has no set period. However, when the court, clerk of court, or the plaintiff asks the
sheriff to make the return of the summons and the latter submits the return of summons, then the
validity of the summons lapses. The plaintiff may then ask for an alias summons if the service
of summons has failed.[24] What then is a reasonable time for the sheriff to effect a personal
service in order to demonstrate impossibility of prompt service? To the plaintiff, "reasonable
time" means no more than seven (7) days since an expeditious processing of a complaint is what
a plaintiff wants. To the sheriff, "reasonable time" means 15 to 30 days because at the end of the
month, it is a practice for the branch clerk of court to require the sheriff to submit a return of the
summons assigned to the sheriff for service. The Sheriff's Return provides data to the Clerk of
Court, which the clerk uses in the Monthly Report of Cases to be submitted to the Office of the
Court Administrator within the first ten (10) days of the succeeding month. Thus, one month
from the issuance of summons can be considered "reasonable time" with regard to personal
service on the defendant.
Sheriffs are asked to discharge their duties on the service of summons with due care, utmost
diligence, and reasonable promptness and speed so as not to prejudice the expeditious
dispensation of justice. Thus, they are enjoined to try their best efforts to accomplish personal
service on defendant. On the other hand, since the defendant is expected to try to avoid and
evade service of summons, the sheriff must be resourceful, persevering, canny, and diligent in
serving the process on the defendant. For substituted service of summons to be available, there
must be several attempts by the sheriff to personally serve the summons within a reasonable
period [of one month] which eventually resulted in failure to prove impossibility of prompt
service. "Several attempts" means at least three (3) tries, preferably on at least two different
dates. In addition, the sheriff must cite why such efforts were unsuccessful. It is only then that
impossibility of service can be confirmed or accepted.
The sheriff must describe in the Return of Summons the facts and circumstances surrounding
the attempted personal service.[25] The efforts made to find the defendant and the reasons
behind the failure must be clearly narrated in detail in the Return. The date and time of the
attempts on personal service, the inquiries made to locate the defendant, the name/s of the
occupants of the alleged residence or house of defendant and all other acts done, though futile,
to serve the summons on defendant must be specified in the Return to justify substituted service.
The form on Sheriff's Return of Summons on Substituted Service prescribed in the Handbook
for Sheriffs published by the Philippine Judicial Academy requires a narration of the efforts
made to find the defendant personally and the fact of failure.[26] Supreme Court Administrative
Circular No. 5 dated November 9, 1989 requires that "impossibility of prompt service should be
shown by stating the efforts made to find the defendant personally and the failure of such
efforts," which should be made in the proof of service.
If the substituted service will be effected at defendant's house or residence, it should be left with
a person of "suitable age and discretion then residing therein."[27] A person of suitable age and
discretion is one who has attained the age of full legal capacity (18 years old) and is considered
to have enough discernment to understand the importance of a summons. "Discretion" is
defined as "the ability to make decisions which represent a responsible choice and for which an
understanding of what is lawful, right or wise may be presupposed".[28] Thus, to be of sufficient
discretion, such person must know how to read and understand English to comprehend the
import of the summons, and fully realize the need to deliver the summons and complaint to the
defendant at the earliest possible time for the person to take appropriate action. Thus, the person
must have the "relation of confidence" to the defendant, ensuring that the latter would receive or
at least be notified of the receipt of the summons. The sheriff must therefore determine if the
person found in the alleged dwelling or residence of defendant is of legal age, what the
recipient's relationship with the defendant is, and whether said person comprehends the
significance of the receipt of the summons and his duty to immediately deliver it to the
defendant or at least notify the defendant of said receipt of summons. These matters must be
clearly and specifically described in the Return of Summons.
If the substituted service will be done at defendant's office or regular place of business, then it
should be served on a competent person in charge of the place. Thus, the person on whom the
substituted service will be made must be the one managing the office or business of defendant,
such as the president or manager; and such individual must have sufficient knowledge to
understand the obligation of the defendant in the summons, its importance, and the prejudicial
effects arising from inaction on the summons. Again, these details must be contained in the
Return.
Let us examine the full text of the Sheriff's Return, which reads:
THIS IS TO CERTIFY that on many occasions several attempts were made to serve
the summons with complaint and annexes issued by this Honorable Court in the
above entitled case, personally upon the defendant IMELDA "IMEE" MARCOS-
MANOTOC located at Alexandra Condominium Corpration [sic] or Alexandra
Homes E-2 Room 104 No. 29 Merlaco [sic] Ave., Pasig, Metro-Manila at
reasonable hours of the day but to no avail for the reason that said defendant is
usually out of her place and/or residence or premises. That on the 15th day of July,
1993, substituted service of summons was resorted to in accordance with the Rules
of Court in the Philippines leaving copy of said summons with complaint and
annexes thru [sic] (Mr) Macky de la Cruz, caretaker of the said defendant,
according to (Ms) Lyn Jacinto, Receptionist and Telephone Operator of the said
building, a person of suitable age and discretion, living with the said defendant at the
given address who acknowledged the receipt thereof of said processes but he refused
to sign (emphases supplied).
A meticulous scrutiny of the aforementioned Return readily reveals the absence of material data
on the serious efforts to serve the Summons on petitioner Manotoc in person. There is no clear
valid reason cited in the Return why those efforts proved inadequate, to reach the conclusion
that personal service has become impossible or unattainable outside the generally couched
phrases of "on many occasions several attempts were made to serve the summons x x x
personally," "at reasonable hours during the day," and "to no avail for the reason that the said
defendant is usually out of her place and/or residence or premises." Wanting in detailed
information, the Return deviates from the ruling—in Domagas v. Jensen[30] and other related
cases[31]—that the pertinent facts and circumstances on the efforts exerted to serve the
summons personally must be narrated in the Return. It cannot be determined how many times,
on what specific dates, and at what hours of the day the attempts were made. Given the fact that
the substituted service of summons may be assailed, as in the present case, by a Motion to
Dismiss, it is imperative that the pertinent facts and circumstances surrounding the service of
summons be described with more particularity in the Return or Certificate of Service.
Besides, apart from the allegation of petitioner's address in the Complaint, it has not been shown
that respondent Trajano or Sheriff Cañ elas, who served such summons, exerted extraordinary
efforts to locate petitioner. Certainly, the second paragraph of the Complaint only states that
respondents were "informed, and so [they] allege" about the address and whereabouts of
petitioner. Before resorting to substituted service, a plaintiff must demonstrate an effort in good
faith to locate the defendant through more direct means.[32] More so, in the case in hand, when
the alleged petitioner's residence or house is doubtful or has not been clearly ascertained, it
would have been better for personal service to have been pursued persistently.
In the case Umandap v. Sabio, Jr.,[33] it may be true that the Court held that a Sheriff's Return,
which states that "despite efforts exerted to serve said process personally upon the defendant on
several occasions the same proved futile," conforms to the requirements of valid substituted
service. However, in view of the numerous claims of irregularities in substituted service which
have spawned the filing of a great number of unnecessary special civil actions of certiorari and
appeals to higher courts, resulting in prolonged litigation and wasteful legal expenses, the Court
rules in the case at bar that the narration of the efforts made to find the defendant and the fact of
failure written in broad and imprecise words will not suffice. The facts and circumstances
should be stated with more particularity and detail on the number of attempts made at personal
service, dates and times of the attempts, inquiries to locate defendant, names of occupants of the
alleged residence, and the reasons for failure should be included in the Return to satisfactorily
show the efforts undertaken. That such efforts were made to personally serve summons on
defendant, and those resulted in failure, would prove impossibility of prompt personal service.
Moreover, to allow sheriffs to describe the facts and circumstances in inexact terms would
encourage routine performance of their precise duties relating to substituted service—for it
would be quite easy to shroud or conceal carelessness or laxity in such broad terms. Lastly,
considering that monies and properties worth millions may be lost by a defendant because of an
irregular or void substituted service, it is but only fair that the Sheriff's Return should clearly
and convincingly show the impracticability or hopelessness of personal service.
Granting that such a general description be considered adequate, there is still a serious
nonconformity from the requirement that the summons must be left with a "person of suitable
age and discretion" residing in defendant's house or residence. Thus, there are two (2)
requirements under the Rules: (1) recipient must be a person of suitable age and discretion; and
(2) recipient must reside in the house or residence of defendant. Both requirements were not
met. In this case, the Sheriff's Return lacks information as to residence, age, and discretion of
Mr. Macky de la Cruz, aside from the sheriff's general assertion that de la Cruz is the "resident
caretaker" of petitioner as pointed out by a certain Ms. Lyn Jacinto, alleged receptionist and
telephone operator of Alexandra Homes. It is doubtful if Mr. de la Cruz is residing with
petitioner Manotoc in the condominium unit considering that a married woman of her stature in
society would unlikely hire a male caretaker to reside in her dwelling. With the petitioner's
allegation that Macky de la Cruz is not her employee, servant, or representative, it is necessary
to have additional information in the Return of Summons. Besides, Mr. Macky de la Cruz's
refusal to sign the Receipt for the summons is a strong indication that he did not have the
necessary "relation of confidence" with petitioner. To protect petitioner's right to due process by
being accorded proper notice of a case against her, the substituted service of summons must be
shown to clearly comply with the rules.
It has been stated and restated that substituted service of summons must faithfully and strictly
comply with the prescribed requirements and in the circumstances authorized by the rules. [34]
Even American case law likewise stresses the principle of strict compliance with statute or rule
on substituted service, thus:
Based on the above principles, respondent Trajano failed to demonstrate that there was strict
compliance with the requirements of the then Section 8, Rule 14 (now Section 7, Rule 14 of the
1997 Rules of Civil Procedure).
Due to non-compliance with the prerequisites for valid substituted service, the proceedings
held before the trial court perforce must be annulled.
The court a quo heavily relied on the presumption of regularity in the performance of official
duty. It reasons out that "[t]he certificate of service by the proper officer is prima facie evidence
of the facts set out herein, and to overcome the presumption arising from said certificate, the
evidence must be clear and convincing."[40]
The Court acknowledges that this ruling is still a valid doctrine. However, for the presumption
to apply, the Sheriff's Return must show that serious efforts or attempts were exerted to
personally serve the summons and that said efforts failed. These facts must be specifically
narrated in the Return. To reiterate, it must clearly show that the substituted service must be
made on a person of suitable age and discretion living in the dwelling or residence of defendant.
Otherwise, the Return is flawed and the presumption cannot be availed of. As previously
explained, the Return of Sheriff Cañelas did not comply with the stringent requirements of Rule
14, Section 8 on substituted service.
In the case of Venturanza v. Court of Appeals,[41] it was held that "x x x the presumption of
regularity in the performance of official functions by the sheriff is not applicable in this
case where it is patent that the sheriff's return is defective (emphasis supplied)." While the
Sheriff's Return in the Venturanza case had no statement on the effort or attempt to personally
serve the summons, the Return of Sheriff Cañelas in the case at bar merely described the efforts
or attempts in general terms lacking in details as required by the ruling in the case of Domagas
v. Jensen and other cases. It is as if Cañelas' Return did not mention any effort to accomplish
personal service. Thus, the substituted service is void.
On the issue whether petitioner Manotoc is a resident of Alexandra Homes, Unit E-2104, at No.
29 Meralco Avenue, Pasig City, our findings that the substituted service is void has rendered the
matter moot and academic. Even assuming that Alexandra Homes Room 104 is her actual
residence, such fact would not make an irregular and void substituted service valid and
effective.
IN VIEW OF THE FOREGOING, this Petition for Review is hereby GRANTED and the
assailed March 17, 1997 Decision and October 8, 1997 Resolution of the Court of Appeals and
the October 11, 1994 and December 21, 1994 Orders of the Regional Trial Court, National
Capital Judicial Region, Pasig City, Branch 163 are hereby REVERSED and SET ASIDE. No
costs.
SO ORDERED.
[2] Complaint, dated June 25, 1993, Annex "C" of Petition, rollo, pp. 32-36.
[3] Dated July 6, 1993, Annex "D" of Petition, rollo, p. 37, records, p. 28.
[4] Sheriff's Return, dated July 15, 1993, Annex "E" of Petition, rollo, p. 38, records, p. 29.
[6] Dated October 18, 1993, Annex "H" of Petition, rollo, pp. 42-44, records, pp. 35-37.
[14] CA rollo,pp. 77-86. (penned by Associate Justice B.A. Adefuin-Dela Cruz, with Associate
Justices Pedro A. Ramirez and Ricardo P. Galvez concurring).
[18] Domagas v. Jensen, G.R. No. 158407, January 17, 2005, 448 SCRA 663, 677, citing Lam v.
Rosillosa, G.R. No. L-3595, May 22, 1950, 86 Phil. 447.
[19] Id. at 678, citing Hamilton v. Levy, G.R. No. 139283, November 15, 2000, 344 SCRA 821.
[20]Id. at 679, citing Ang Ping v. CA, G.R. No. 126947, July 15, 1999, 369 Phil. 607, 310 SCRA
343.
[23] FarEastern Realty Investment, Inc. v. CA, G.R. No. L-36549, October 5, 1988, 166 SCRA
256, 262.
[31]See Samartino v. Raon, G.R. No. 131482, July 3, 2002, 383 SCRA 664, 669; Hamilton v.
Levy, G.R. No. 139283, November 15, 2000, 344 SCRA 821, 829; and Madrigal v. CA, G.R.
No. 129955, November 26, 1999, 319 SCRA 331, 336.
[32]62B Am Jur 2d, Process § 147, citing Romeo v. Looks, 369 Pa Super 608, 535 A2d 1101,
app den 518
Pa 641, 542 A2d 1370 and app den 518 Pa 642, 542 A2d 1370.
[33] G.R. No. 140244, August 29, 2000, 339 SCRA 243, 249.
[35]
62B Am Jur 2d, Process § 150, p. 857, citing Guaranty Trust & Safe Deposit Co. v. Green
Cove S. & M.R.. Co., 139 US 137, 35 L Ed 116, 11 S Ct 512.
[36] Id. at 857-858, citing Miller v. Corning Glass Works, 102 Ariz 326, 429 P2d 438.
[37] Id. at 858, citing Grannis v. Ordean, 234 US 385, 53 L Ed 1363, 34 S Ct 779.
[39]Id., citing Napoleon B. Broward Drainage Dist. v. Certain Lands, etc., 160 Fla 120, 33 So
2d 716.
[40] Rollo, p. 28.
[41] G.R. No. L-77760, December 11, 1987, 156 SCRA 305, 313.
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