OFFER AND APPOINTMENT LETTER

August 13, 2021

Prateek Bhardwaj
Lucknow,
Lucknow, Uttar Pradesh,
India - 226002

Dear Prateek Bhardwaj,

Congratulations! With reference to your application and subsequent discussions with us, we are pleased to
inform you that you have been selected for employment with HCL Technologies Ltd. as SENIOR SPECIALIST

We take this opportunity to thank and appreciate your decision to join us. Your current working location will
be at HCL Technology Hub Lucknow, Chack Gajaria Farms, Sultanpur Road, Lucknow, U.P. and you are
requested to report on November 15, 2021 at 9:00 AM at the respective location.

The details of your compensation and benefits package along with the terms and conditions of
employment applicable from the date of your joining are annexed herewith. As confirmation of your
acceptance, please sign the duplicate copy of this Offer and Appointment Letter along with the
Annexures and submit the same to NEHA SINGH at the address mentioned above.

Welcome Onboard! We look forward to a mutually fruitful association.

For HCL Technologies Limited,

SIGNATURE OF EMPLOYEE:
 ANNEXURE II

GENERAL TERMS AND CONDITIONS OF EMPLOYMENT

 Location
Your present place of work will be HCL Technologies, Lucknow. However, during the course of the service,
you shall be liable to be posted / transferred at any associate / affiliate / sister concern to serve any of the
establishments under the Company in India or abroad, at the sole discretion of the Management. For the
purposes of this section it is not relevant whether such an establishment came into existence prior or
after your appointment.

 Commencement of Employment
Your employment with the Company will commence from the date of your joining the Company subject to
fulfillment of the other conditions as mentioned in this employment contract.

 Working Hours
You will be governed by the normal working hours as existing in the HCL Technologies Ltd. You may be
required to work in shifts and/or extended working hours, as permitted by law, if required as per business
needs. The same is subject to change from time to time.

 Retirement
You will retire from service on attaining superannuation at the age of 55 years.

 Probation Period
You shall be on probation for a period of 6 months from the date of your appointment and unless notified
in writing, you will be deemed as “confirmed” on completion of your probation period. If during, or on the
expiry of, the probation period (initial or extended) the Management finds your performance to be
unsatisfactory or that you lack the aptitude for the job or that you are not suitable for the job, or the like,
your probationary employment would be liable to be terminated, at any time, and without any liability.

 Annual Performance Appraisal

Your growth in terms of role, compensation, etc., in the Company will be based on your performance.
Your salary will be subject to annual review. Salary adjustments effected at the salary review take into
consideration your job performance, movement of remuneration levels, benefits and conditions. Your
annual performance appraisal and compensation review will be aligned and effected from the first day of
the subsequent quarter of your first anniversary, post which you will be aligned to July/October Cycle, or
any other Cycle as per discretion of the Company, depending on your current DOJ/Band/Employee Group.
 Mobility
The Company may require you to perform duties and undertake assignments for the Company in any part
of India or abroad, whether at the Company’s premises or that of its customers/clients. You are also liable
to be transferred to any office or branch of the Company anywhere in India or abroad. During deputation
to any customer/client’s premises you shall abide by the terms and conditions pertaining to such premises
and Country.

 Deputation/ Transfer
The Company may also depute you to work with any of the Group Companies or transfer your services to
any Group Company. On such transfer of your employment, the present terms and conditions will cease

SIGNATURE OF EMPLOYEE:
 and the employment will be governed by the terms of employment of the Company you are transferred
to. You shall however be entitled to continuity of service.

 Data Protection
You consent to the Company holding and processing, both electronically and manually, the data it collects
in relation to you in the course of the employment, for the purpose of the Company’s administration and
management of its employees and its business and for compliance with applicable procedures, laws and
regulations and to the transfer, storage and processing by the Company of such data outside the country
companies have offices.

You also consent to the Company making such relevant data available to its advisors and other agencies
(such as pension providers, medical and other insurance providers, payroll administrators, various
regulatory authorities etc.) that provide products and / or services to the Company.

 Exclusivity of Service
You are required to engage yourself exclusively in the work assigned by the Company and shall not take
up any independent or individual assignments (whether part time or full time, in an advisory capacity or
otherwise) directly or indirectly.

You shall ensure that you shall not, directly or indirectly, engage in any activity or have any interest in, or
perform any services for any person who is involved in activities, which are or shall be in conflict with the
interests of the Company.

You agree not to undertake employment, whether full time or part time, as the Director/
Partner/member/employee of any other organization or entity engaged in any form of business activity
without the consent of the Company. The consent may be given subject to any terms and conditions that
the company may think fit and may be withdrawn at the discretion of the Company.

 Confidentiality & Non-Disclosure

You acknowledge that the disclosure of any commercially sensitive information, trade secrets or other
confidential information (which may not be readily available to competitors or to the public) will cause
significant harm to the Company.

You agree that you shall not at any time during your employment (except in the proper performance of
your duties) with the Company, or at any time (without limit) after the termination thereof, directly or
indirectly use or exploit for your own purposes or those of any other person, company, business entity or
other organization whatsoever, or disclose to any person, company, business entity or other organization
whatsoever, any trade secrets of the Company or its associated companies; any confidential information
relating or belonging to the Company, including but not limited to any such information relating to
customers, customer lists or requirements, price lists or pricing structures, marketing and information,
Intellectual Property, business plans or dealings, technical data, employees or officers, financial
information and plans, designs, formulae, product lines or research activities; source codes and computer
systems, software, any document marked "Confidential"; any information which you have been told is
confidential or which you might reasonably expect the Company to regard as confidential, or any
information which has been given to the Company or any Associated Company in confidence by
customers, suppliers and other persons.

You shall not at any time during the continuance of your employment with the Company make any notes
or memoranda relating to any matter within the scope of the Company's or any Associated Company's
business, dealings or affairs otherwise than for the benefit of the Company or any Associated Company.

SIGNATURE OF EMPLOYEE:
 You must not make or communicate (or cause or facilitate the making or communication of) any oral or
written statement to any representative of the press, television, radio or other media on any matter
connected with or relating to the Company or any of its Associated Companies, without the prior written
consent of the Company.

The obligations contained in this provision shall not apply to, any information which you are required to
disclose in accordance with an order of a Court of competent jurisdiction, any information or knowledge
which may subsequently come into the public domain other than by way of unauthorized disclosure
(whether by you or a third party); any act of yours in the proper performance of the duties of your
employment; any use or disclosure where such use or disclosure has been properly authorized by the
Company.

Your obligations under this paragraph would continue even beyond the cessation/termination of your
employment. Any violation of the above obligations/conditions shall render you liable for appropriate
disciplinary action including termination of your employment.

 Notice Period
During or after probation, your employment can be terminated either by the Company or by you, by giving
the other party 90 days’ advance notice. If the Company terminates your employment and decides to
relieve you before the completion of the notice period, the Basic Salary component of the salary for the
balance notice period would be paid to you and the mandatory notice period shall be deemed to be
waived off. If, at your request, the Company agrees to relieve you before serving the full notice period,
you will be liable to pay the Company the Basic Salary component of the salary for the balance notice
period. Please note that accepting any such early, relieving request would rest entirely upon the sole
discretion of the Management. Upon termination of employment for any reason, employees must comply
with the Company’s termination procedures. Further, the aforesaid requirement of notice may be
extended, if mutually agreed by you and the Company.
 Termination
If at any time in management’s opinion, which is final in this matter, you are found non performer or
guilty of dishonesty, disorderly behavior, negligence, indiscipline, absence from duty without permission
or any other conduct considered by management different to our interest or in violation of one or more
terms of this letter, your services may be terminated without notice.

 Documentation
You may be required to sign necessary, relevant agreements with the Company as required. You will also
be required to complete various formalities as per the agreements at the time of joining and during the
tenure with the Company.

You may also be required to sign other agreements with the Company, as the Company may decide from
time to time, in order to secure its interests as also to ensure your performance and adherence to all
terms, conditions, rules and regulations defined by the Company.

 Background and Reference Check

The Company conducts background verification/validation and checks of all its staff members regarding
education, previous employment(s), and claims made regarding achievements in resumes/CVs. This check
is conducted with the help of a third party, as and when required. You would be required to submit
photocopies of documents detailed in Annexure III to facilitate the joining and background verification
process.

SIGNATURE OF EMPLOYEE:
 The Company may also conduct a reference check through at least two professional references submitted
during the process of selection.

This Offer letter is subject to satisfactory completion of your background and reference check process.
Any adverse finding at a later date would entitle the Company to terminate your employment forthwith
and without notice.

 Correctness of the Details Furnished

You have been appointed on the basis that the particulars furnished in your application, resume or any
other document are factually correct. If, at any time before or after your joining, it transpires that you
have made a false statement (or have not disclosed a material fact) resulting in your being offered this
appointment, your appointment shall be rendered null and void and thus liable to terminate forthwith.

 Arbitration
All disputes arising out of or relating to this agreement or its subject matter, including disputes as to
validity, performance, breach, or termination which cannot be settled by mediation, shall be resolved
exclusively by arbitration between the Parties before sole Arbitrator selected, according to and applying
the rules of the Indian Arbitration and Conciliation Act, 1996. The venue of the Arbitration proceeding
shall be in New Delhi, India. The language of the Arbitration proceedings shall be in English. The decision
of the Arbitrator shall be final and binding upon the parties. The cost of proceeding shall be borne equally
by you and the Company. No termination or expiration of this Agreement shall affect the right to arbitrate
disputes.

 Other Rules and Regulations

Your appointment will be governed by the policies, rules, regulations, practices, processes and procedures
(and any changes made to them from time to time) of the Company as applicable to you.

Further, during the period of your employment with HCL, you will be required to inter alia comply with
the Company’s Code of Business Ethics & Conduct, Anti Bribery & Anti-Corruption, Business Gift and
Entertainment Policy and failure to do so shall entitle HCL to take appropriate disciplinary action which
may lead & include up to termination of your employment with HCL.

You agree not to undertake employment, whether full-time or part-time, as the Director / Partner /
member / employee of any other organization or entity engaged in any form of business activity without
the prior written consent of the Company. The consent may be given subject to any terms and conditions
that the Management may think fit, and may be withdrawn at its discretion.

 Warranty and Undertaking

You represent and warrant that you are not subject to any agreement, arrangement, contract,
understanding, court order or otherwise, which in any way directly or indirectly restricts or prohibits you
from fully performing the duties of your employment or any of them, in accordance with the terms and
conditions of this Agreement.

 Suspension
If you are suspected of any misconduct, you shall be liable to be suspended from service pending or in the
observation/enquiry of the same. During the first 90 days of temporary suspension period, you shall be
entitled only to a Subsistence Allowance at the rate of 50% of your salary to which you were entitled
immediately preceding your suspension. However, if the disciplinary proceedings are delayed beyond the
period of 90 days for reasons not directly attributable to you, your subsistence allowance will be
enhanced to 75% of your salary to which you were entitled immediately preceding your suspension. But if

SIGNATURE OF EMPLOYEE:
such delay is attributable to you, your subsistence allowance will be reduced to 25% of your salary to
which you were entitled immediately preceding your suspension, for such period(s) of delay.

If you are found guilty of any charge of misconduct, you shall be deemed to be absent during the
suspension period and not be entitled to any salary or other amount except the subsistence allowance
paid/payable.

In the inquiry, you may bring only a co-employee (who is not accused of similar charges or suspended) to
represent or assist you. As such, you shall not be entitled to bring any outsider to represent or assist you
in such inquiry.

You shall, at all times, maintain absolute integrity and devotion to duty and conduct yourself in a manner
conducive to the best interests, credit and prestige of the Company. You shall not, at any time, work
against the interests of the Company, nor do anything which is unbecoming of an employee. Any violation
of this norm of behavior shall constitute misconduct for which the Company shall be competent to take
disciplinary action against you and also in case you act against basic and universally accepted
understandings.

During your employment, you shall also be bound by the policies of the Company including those
contained in the Service Conditions / Employment Manual, which may be framed and enforced from time
to time. The Management reserves the right to amend or alter these at its discretion without any notice.

Dismissal from Service: Notwithstanding anything contained in any other Paragraph or Clause or Sub-
Clause of this Appointment Letter, the Management shall be competent and entitled to dismiss you from
service without any notice or salary in lieu thereof or any compensation whatever on charges of
misconduct.

SIGNATURE OF EMPLOYEE:
 Annexure III

LIST OF DOCUMENTS/INFORMATION TO BE SUBMITTED ONLINE TO FACILITATE PRE-EMPLOYMENT BGV (BACKGROUND

VERIFICATION / VALIDATION) AND APPOINTMENT PROCESS IN HCL

S.No. Particulars (To be submitted to the Recruiter/Online of the BGV link)

Highest Qualification - Degree Certificate, All Years Mark sheets. Provisional Degree Certificate required for courses
1
completed in the last 6 months from the current date

Permanent/Current Address Proof – Passport, Ration Card, Voter ID, Driving License, , Rental agreement or Lease
2
agreement etc.

3 Previous Employer – Relieving and Experience Letter, latest salary slips & offer letter with Employee ID Number

4 A duly filled and signed copy of the BGV(Joining Form) Form and LOA (letter of authorization)

5 Identity Verification - Copy of valid passport and PAN card required

Additional documents (To be submitted on request – Only if required)

1. Highest Qualification- Admit card, college, and university official’s (Registrar and Director) detail

2. Previous Employer – Direct HR Contact, PF account details, bank statement showing salary transfer and Form 16, If
company is active, employer’s active address.

Things to Remember

1. The information provided in Resume and background verification form must be same.

2. Information provided in background verification form must be accurate.

3. Period of stay mentioned in the background verification form should be correct and in continuation (without any
GAP).

4. Any Gap in Employment or Education must be informed explicitly to the recruiter.

Additional document can be requested to clear background verification therefore to avoid delay it is advisable to submit these
documents along with the mandatory documents.

List of Documents required for joining / induction day (Hard Copies)

S. No Document Name Number of Photocopies

Latest Offer/Appointment Letter with Cost to Company (CTC and ALL

1 1
ANNEXURES)
2 Extension Letter (if the Date of Joining in the offer letter is past dated) 1
3 Passport –Front copy only - for Name & DOB proof. 1

SIGNATURE OF EMPLOYEE:
 4 10th Mark sheet, only if passport is not available. 1
5 PAN CARD as ID Proof (Only if passport is not available) 1
6 Passport Size Photographs (Only with white background) 3
Please Note –

 Please bring a copy of your Aadhar card on the Induction day, so that HCL onboarding team can ensure the right
information is passed on for EPF (Employee Provident Fund) / EPS (Employee Pension Scheme) / UAN (Universal Account
Number) account creation/porting etc.
 HCL will only validate the accuracy of the Aadhar Card details for EPF/EPS/UAN and shall not store or use Aadhar card
information for any other purposes.

 Please ensure all documents are Self-attested (Photocopies).

 Please ensure that the photocopies are clearly visible as dark and hazy photocopies are not accepted.
 Please avoid clicking pictures of documents and taking printouts.
 Please do not send soft copies through Emails.
 Please keep your PF account number (immediate previous employment), UAN information handy as
these details are required on the induction day.
 Induction Timings are 0900 to 1830 IST.
 Please ensure your BGV Status is Green, before the Date of Joining, check with your Recruiter on the
progress/Status.
 All storage Media Devices e.g. laptop, Pen Drives etc. are not allowed inside the campus.

SIGNATURE OF EMPLOYEE: