EPF Registration For Employers

EPF Registration For Employers
Employees Provident Fund [EPF] is a scheme under the Employees’ Provident Funds
and Miscellaneous Provisions Act, 1952. It is regulated under the purview of
Employees’ Provident Fund Organisation (EPFO) which is one of the World’s largest
Social Security Organizations in terms of clientele and the volume of financial
transactions undertaken. Basically, EPF is normally like a benefit to an employee during
the retirement provided by the organization.
1. Applicability of EPF Registration for Employers

2. Steps For EPF Registration for Employers
3. Documents Required For EPF Registration
4. Conclusion
Applicability of EPF Registration for Employers

EPF registration is mandatory for all establishments-
 which is a factory engaged in any industry having 20 or more persons, and
 to any other establishment employing 20 or more persons or class of such

establishments which the Central Government may, by notification specify in this
behalf.
Central Government may apply any establishment employing less than 20 employees
after giving not less than two months’ notice for compulsory registration
Where the employer and majority of employees have agreed that the provisions of this
act should be made applicable to the establishment, they may themselves apply to the
Central PF Commissioner. The Central PF Commissioner may apply the provisions of
this Act to that establishment after passing the notification in the Official Gazette from
the date of such agreement or from any subsequent date specified in the agreement.
Some establishments having less than 20 employees would also be required to obtain
PF registration but that is voluntary registration. All the employees will be eligible for a
PF from the commencement of their employment and the responsibility of deduction &
payment of PF lies with the employer.
The PF contribution of 12% should be divided equally between the employer and
employee. The employer’s contribution is 12% of basic wages plus dearness allowance
plus retaining allowance. If the establishment has employed less than 20 employees,
PF deduction rate will be 10%.
Steps For EPF Registration for Employers

The person needs to follow the under mentioned steps given below:
For registration on Member Portal, the member should click on the link “Member Portal”
under category “FOR EMPLOYEES” on the Home page of EPFO website www.epfindia.gov.in .
The following screen would appear: Click “Register” to continue. Following screen would
appear: Page 2 Please enter the details.
EPF Registration Procedure

For EPF Registration procedure, an employer can choose to register either offline or online, with the
online option being the preferred mode for registration today. The registration form can be
downloaded from the website of the Employees’ Provident Fund Organization (EPFO). Employers
need to provide the following details to successfully register themselves.
 Name and address of company
 Head office and branch details
 Mention date of incorporation/registration of company
 Fill up details of employees – total employee strength
 Activity the business/enterprise is involved in – i.e. manufacturing, production, service, etc.
 Legal details – This pertains to legal status of a company, i.e. whether it is a private
firm/public company, partnership or society, etc.
 Owner details, including designation and address of Directors and partners
 Particulars related to wage component of employees, i.e. total wage disbursed during a
month
 Details of bank with whom company has banking relationship
 PAN details
 Basic details of employee (name, date of joining, salary, etc.)
A form titled “Proforma for Coverage” needs to be filled with the details mentioned above to finish the
registration process. In addition to this Proforma for Coverage, employers are expected to
submit Form 5A with Annexure 1 to complete the formalities.
Documents required for EPF Registration Online

Employers are expected to furnish certain documents as proof in order to successfully register EPF.
A list of below documents are required foronline EPF Registration
 Copy of partnership deed if the company is a registered partnership firm
 A copy of the Certificate of incorporation for a Public or Private Limited Company. This
should be issued by the Registrar of Companies
 Societies should furnish a copy of their registration certificate
 Public and Private Limited Companies need to submit a copy of memorandum and Articles of
Association
 Societies should furnish a copy of the rules and objects of the society
 All legal documents which might be required under the Income Tax Act
 PAN details of company
 Partition deed
 Proof of incorporation – first sales invoice/ license issued by competent authorities
 Salary details of employees
 Balance sheet details
Follow these steps:

Step 1- Register the organization with EPFO
Visit the website and register the organization with EPFO. In the home page of the
Unified portal, there is an option called “ESTABLISHMENT REGISTRATION”.
Step 2: Read the User Manual

Click on the “ESTABLISHMENT REGISTRATION” and it will take you to the next page
where you will get an “INSTRUCTION MANUAL”. A new user must download and read
the instruction manual completely before registration process.
Step 3: Register DSC

The employers who are already registered can login with their credentials i.e. with the
Universal Account Number [UAN] and password. This instruction manual will explain the
process of Employer Registration which is to be followed by registration of DSC [Digital
Signature Certificate] of the Employer. Getting DSC registered is a pre-requisite to
submitting a fresh application for ERF registration.
Step 4: Fill the Employer’s Details

Tick on “ I have read the instruction manual” completely. Click on “REGISTER
BUTTON” given below. This will take you to the new page where all the employer’s
details need to be filled in. The fields marked with the red star (asterisk) are mandatory
to be filled in.
Step 5: Fill the details correctly

First Name: The first name, middle name and last name should be entered
exactly as furnished to the Income Tax Department. Any variance in the name of
the Income Tax Department will lead to rejection as and when data is verified
online.
 Employer PAN: After entering the employer’s PAN, a message will appear that
shows employer is not registered previously. PAN will also be verified like name
and an online application will be permitted.
 User Name: One can select the username of its choice. The system will
automatically show whether the same username is available or not.
 Hint Question/ Answer: One can select the hint question and hint answer of its
choice which will be helpful to the person in case one forgets the password. After
filling up this, the registration process gets completely and you need to fill the
CAPTCHA Code (Characters are shown in the image) then click on GET PIN
button.
 Mobile PIN: The person will get the Pin number on the same mobile number with
which you registered and then click on “I agree to the above declaration “
 Activate E-mail link: An e-mail link will be sent to the given e-mail id which is to
be activated to enable the submission of an application for online registration of
Establishment.
 Documents Required For EPF Registration

The list of documents required for PF registration would vary as per the type of entity
who wishes to register themselves which are as follows
Proprietorship Firms Society/Trust Partnership Firms LLP / Employees

Company
Applicant’s Name. Certificate of Certificate of Incorporation Name

incorporation Registration Firms Certificate
Father’s
Name
Date of
joining
PAN Card. MOA and Partnership deed ID proof of Date of birth

Bye-Laws Directors Mobile
number
Postal
address
Id proof – Driving Pan card Id proof of partners – DSC of Name of

license/Passport/Voter number Driving Director nominee
Card. license/Passport/Voter Grade
Card
Salary
Address proof for the president & List of all partners with List of all Designation
premises. members Address directors with ID proof
Address Address (Aadhaar
ID Proof
Card/ PAN
ID Proof ID Proof
Card)

Bank A/c
number with
IFSC code
residential address MOA, AOA Voluntary

proof application
Telephone number employee
details
Signature
date of
agreement
For All Other Entities
 First sale bill.

 First purchase bill of raw material and machinery.
 GST Registration Certificate, if registered
 Bankers details- name, address, branch, IFSC code
 Record of a monthly strength of the number of employees.
 Register of salary and wages, all vouchers, all balance sheets from day one to
current date of provisional coverage.
 Salary and PF Statement.
 Cross canceled cheque.
Conclusion
Till F.Y.2017-18, the EPF interest rate stands at 8.55 percent. In terms of returns from a
debt instrument, EPF certainly stands tall. The money is sovereign-backed and the
interest earned is tax-free. In fact, it enjoys the Exempt, Exempt, Exempt (EEE) status
as contributions are deductible from income.
There is hardly any debt product that gives such high return with safety and assurance.
Therefore, it’s better to transfer the PF account at the time of switching jobs and avoid
the temptation to withdraw the amount.
………………

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1. Applicability of EPF Registration for Employers

Applicability of EPF Registration for Employers

 which is a factory engaged in any industry having 20 or more persons, and

 to any other establishment employing 20 or more persons or class of such

Steps For EPF Registration for Employers

EPF Registration Procedure

Documents required for EPF Registration Online

Follow these steps:

Step 2: Read the User Manual

Step 3: Register DSC

Step 4: Fill the Employer’s Details

Step 5: Fill the details correctly

 Documents Required For EPF Registration

Proprietorship Firms Society/Trust Partnership Firms LLP / Employees

Applicant’s Name. Certificate of Certificate of Incorporation Name

PAN Card. MOA and Partnership deed ID proof of Date of birth

Id proof – Driving Pan card Id proof of partners – DSC of Name of

residential address MOA, AOA Voluntary

For All Other Entities

 First sale bill.

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