CONCURRENT AUDIT REPORT

Of
PUNJAB & SIND BANK
Branch: KALKAJI, NEW DELHI -110048
For the month of
August 2018

Conducted by:
VINOD & AJAY ASSOCIATES
Chartered Accountants

D-85 EAST OF KAILASH, NEW DELHI -110065

 VINOD AJAY & ASSOCIATES  
CHARTERED ACCOUNTANTS  
Head Office:         Branches:
D-85, East of Kailash, New Delhi-110065      Punjab,
Tel.: +91-11-26444419/20       Uttar Pradesh,
Fax: +91-11- 41624600                                                               Andhra Pradesh
E mail: vinod@vinodajay.com        Rajasthan
Uttarakhand

To
The Branch Manager,
Punjab & Sind Bank
Kalkaji,
New Delhi

Dear Sir,

Ref:- CONCURRENT AUDIT OF KALKAJI BRANCH ,NEW DELHI FOR

THE MONT OF AUGUST 2018

In terms of your Banks`s Appointment vide Letter No.-PSB/INSP/CCA1413/2018/2019

appointing us concurrent Auditor of KALKAJI ,NEW DELHI Branch ,we wish to inform you
that we have conducted the Concurrent Audit of the said Branch for the month ended
AUGUST 2018.
We accordingly enclose the monthly report in the prescribed format along with a bill for our
professional services for your record.
We assure our best co-operation of all the times.

Thanking you,

FOR VINOD AJAY & ASSOCIATES

CHARTERED ACCOUNTANTS

VINOD KUMAR Branch Manager

(PARTNER)

M.No. 089883
 CERTIFICATE OF DISCUSSION WITH THE BM

Certified that Concurrent Audit Report for the month ended August 2018 of the Branch
M- 18, kalkaji, New Delhi has been discussed by the Concurrent Auditor with the
undersigned before its finalization and submission and the undersigned agrees with the
contents of the CCA report. I also confirm that irregularities pointed out by the CCA pointed
out on day to day basis have been rectified. The irregularities, which can’t be rectified or
removed during the concurrent audit, form part of the report. The same will be removed /
rectified and FRC will be submitted as per HO Inspection Department’s Circular no.
PSB/INSP/D/CIR No.23/2002 dated 08.04.2002.

Date: 07-09-2018 AUDITOR BRANCH MANAGER

 FLASH REPORT/ SPECIAL REPORT

(CONCURRENT AUDIT REPORT)

(To be submitted by the Concurrent Auditor, conducting the Concurrent Audit, directly to
GM (I) with a copy to HO Inspection Deptt & concerned ZM/Z)

Branch M-18, Kalkaji

Date 06-09-2018

Name of the Concurrent Auditor M/s Vinod Ajay & Associates

BRANCH PROFILE

1.NAME OF THE BRANCH M-18, Kalkaji

2.NAME OF BRANCH MANAGER Mr. Satvir Singh

3.DATE OF JOINING OF PRESENT BRANCH MANAGER 22-09-2015

4.GENERAL ROUTINE & HOUSE-KEEPING

(a)Incidents of Shortage / Excess of Cash/ Fake Currency No Such cases

(b)Missing security items No Such cases

Loss of securities/ items (e.g. Draft, MC, FDR, Cheque – books/ leaves, IBR pads,
important keys etc.)

Nature of Security item Serial Number/ Distinctive No

----------------------------------------------------Nil-----------------------------------------------------

(d)Any serious Revenue Leakage / Service Charges, (Give details of a/c no., amount
involved and recovery effected. In case of malafide intention of staff and/or Revenue
Leakage taking place in the same accounts repeatedly, full details of the name(s) of the
erring official(s),if any, to be indicated)

Accoun Name of the Nature of leakage Amount Amount

t No Party detecte Recovered
d
16/003 Digitek Graphics Penal Charge for Non submission 49990 -
of Balance Sheet for F.Y. 2016-
17
(e)Any serious irregularity in compliance of IT/TDS/Service Tax Rules

----------------------------------------------------Nil-----------------------------------------------------

(f) Expenses incurred beyond discretionary Powers of the BM without taking prior
approval/ seeking action confirmation from the competent authority. (Give details of such
expenses incurred)

Particulars of expenditure incurred amount Remarks

-----------------------------------------------------Nil------------------------------------------------------

(g) Fresh arrears in Balancing of Books.

Name of the Head Balances un-tallied since Difference between PL& GL

As discussed with Branch manager, Balancing of Books is done at controlling
office since the branch is CBS.

5.DEPOSIT PORTFOLIO
(a)Details of fictitious/ Benami account(s) opened
Nature of Account Account Number Remarks
-----------------------------------------------------Nil-----------------------------------------------------------

(b) Abnormal/ transactions of suspicious nature in any account

Nature of Account Account Number Reasons of reporting the a/c as of suspicious
nature
-----------------------------------------------------Nil-----------------------------------------------------------

CREDIT MANAGEMENT

(a) Abuse of Authority

Name of Party A/c Amount Balance Specify the act constituting
No. Sanctioned Outstanding abuse of authority

-----------------------------------------------------Nil-----------------------------------------------------------
(b) Fresh slippage to NPA in the reporting period (Above Rs. 1.00 lac)
Name of Party A/C No. Amount Whether the a/c was reported under SMA earlier
-----------------------------------------------------Nil----------------------------------------------------------

(c) Accounts showing warning signals but not reported under Special Mention Accounts
Name of Account A/C No. Amount

-----------------------------------------------------Nil-----------------------------------------------------------

(d) Title Deeds not on record/laminated title deed

-----------------------------------------------------Nil-----------------------------------------------------------

(e) Please furnish details in respect of the following:-

(i). Devolvement of fresh LCs/ Invocation of Bank Guarantees / Bills including

Export Bills returned unpaid not reported to the ZO (Furnish Details)
------------------------------------------------Nil----------------------------------------------------------

(ii). Fresh LCs opened after devolvement of LCs without sanction/reporting to the
competent authority
---------------------------------------------Nil-----------------------------------------------------------

(iii). Any demand on devolvement of LC/ invocation of BG, either not paid and/or
reported to the competent authority

-----------------------------------------------------Nil--------------------------------------------------

(f). Missing Security Documents / Documents not taken, relating to Advances (pertaining
to the reporting period).
Name of Account Account No. Balance outstanding

-----------------------------------------------------Nil--------------------------------------------------

(g). Time Barred Documents ((pertaining to the reporting period).

Name Of Account Amount date of document Reasons for Non-renewal of
document
-----------------------------------------------------Nil--------------------------------------------------
 (h)Any large account (over Rs.10 lac) over-due for Renewal/ Reviewal

Name of Account Account No. Balance outstanding

-----------------------------------------------------Nil-----------------------------------------------------------

(i) Details of missing stock/ securities.(Give brief details)

-----------------------------------------------------Nil---------------------------------------------------------
-

(7)MISCELLANEOUS

(a)Details of Fraud/ forgeries/ foul play, if any, detected during the course of inspection
Brief Description Amount involved Recovery affected, if any.

-----------------------------------------------------Nil---------------------------------------------------------
-

b) Any other matter of very serious nature, which requires immediate/ urgent attention of
higher authorities to avert any likelihood of loss.

Date: 07-09-2018 AUDITOR

COMMENTS OF BM

BRANCH MANAGER
 CONCURRENT AUDIT REPORT
EXECUTIVE SUMMARY

CCA REPORT FOR THE QUARTER ENDED

1. Name of Branch Office: M-18, Kalka Ji

2. Name of Present Branch Manager: Mr. Satvir Singh

3. Date of joining of present BM: 22-09-2015

4. Name & Tenure Of previous BM: Mr. Bihari Lal

5. Name of Staff Concurrent auditor/CA firm M/s Vinod Ajay & Associates .

6. Deposits

Particulars Last to Last to Last Last Month Present Month

Financial year Financial year (31-07-2018) (31-08-2018)
(31-03-2017) (31-03-2018)
Total Deposit 9192.79 7267.29 7409.99 ???
Core Deposit - - - -
SB Deposit 1912.05 2049.39 2148.85 ???
CA Deposit 1236.50 367.60 474.45 ???
Term Deposit 6044.24 4850.29 4786.69 ???
Budget (31-3-2019) 9447.00
Variance - - - -

7A. Advances

Particulars Last to Last to Last Last Month Present Month

Financial year Financial year (31-07-2018) (31-08-2018)
(31-03-2017) (31-03-2018)
Priority Sector 497.61 536.07 562.21 ???
Non Priority 634.16 667.82 713.33 ???
Sector
Total 1131.77 1203.89 1275.54 ???
Budget (31-03-2019) 3926.00
Variance - - - -

7B. Contingent Liability

Particulars Last to Last to Last Last Month Present Month

Financial year Financial year (31-07-2018) (31-08-2018)
(31-03-2017) (31-03-2018)
Bank 14.02 7.02 6.12 ??
Guarantees
Letter of Credit nil nil Nil nil

8. Profit

Particulars Last to Last to Last Last Month Present Month

Financial year Financial year (30-06-2018) (31-07-2018)
(31-03-2017) (31-03-2018)
Budget - - - -
Variance - - - -

9. Recovery

Particulars Last to Last to Last Last Month Present Month

Financial year Financial year (30-06-2018) (31-07-2018)
(31-03-2017) (31-03-2018)
Budget - - - -
Variance - - - -

10. Cash Management Whether cash holding is within the retention limit and if not,
steps taken by branch to dispose of the excess cash.

Cash holding is within the retention limit in July 2018

11. General House-keeping: Whether laid down System Procedures are followed

Comments: Generally laid down System Procedures for General House-

keeping are being followed

12. Whether staff being rotated periodically?

Date of last rotation of staff: 30-06-2018

13. Nominal /Suspense Accounts outstanding for > 3 months

Head of A/C No. of entries Amt. Outstanding

Suspense Account 1 (old entry) 30692

14. Details of un-tallied balances:

Name of Head Un-tallied since whether being tallied

with common diff.

------------------------------------------------Nil----------------------------------------------------------

15. Any fraud/fraudulent/foul plat/Vigilance lapses reported by I.O.:

No Such cases were observed.

16. Deposit Section: Major irregularities persisting/pointed out

------------------------------------------------Nil----------------------------------------------------------

17. Renewal/Reviewal

Pending at No. of a/cs pending Amount Remarks

Branch No Accounts are

Zonal Office pending for
Head Office renewal till date of
report.
18. Non-fund business: BG invoked/LC devolved/BG Invoked but not paid / BG
Expired. Give present status:

Particulars Number Amount in lakhs

BG (outstanding) 6 6.12
BG Invoked & paid Nil Nil
BG invoked but not paid Nil Nil
(Confirm up-to date
commission has been
received)
BG Expired Nil Nil
(Confirm branch has sent
letters to the beneficiary)
LC (devolved) Nil Nil
(Give present status of the
account)

19. Unauthorized accommodations allowed, if any:

------------------------------------------------Nil----------------------------------------------------------

Out of above, parties accommodated frequently:

Name of party Nature of A/C Amt. Of advance Outstanding since

when

------------------------------------------------Nil----------------------------------------------------------

20. Position of NPAs

S.No. Particulars No. of accounts Amount ( in lakhs)

i. As on date of last quarter 4 32.58
ii. Cash recovery in the reporting 2 0.75
quarter/month
iii. Write Off / TWO in the reporting - -
quarter
iv. Up gradation in the reporting - -
quarter
v. Transfer to ARB in the reporting - -
quarter
vi. BALANCE (i – ii –iii – iv –v) - -

vii. Fresh slippage in the reporting - -

quarter
viii. Total NPA as at the end of the 3 31.83
quarter

21. Position of Suit filed / decreed accounts

Suit Filed (civil Suit Filed Decreed (civil Decreed (DRT) RC Filed
courts) (DRT) courts)
No. Amount No. Amount No. Amount No. Amount No. Amount

No Such Cases Found

22. TWO Accounts (outstanding position)

Number of accounts under Technical write Off Nil

Amount written off in such accounts Nil
Amount of Memoranda Interest on such accounts
No. Amount

Nil

23. SMA Accounts

No. Amount

24. Stock statement not received beyond 90 days Nil

Total No. of CC accounts Amount Outstanding

No. of accounts where Stock / Book debt statements not received

Amount as per periodicity specified. Nil

25. Title Deeds:- Whether Title Deed Register is in force YES

No. of Title Deeds not entered in the register: Nil
No. of Title Deeds missing Nil

26. Bills Purchased/Discounted pending for > 3 months

 No. of Bills …………… Amount ………………….. Remarks. Nil

27. Past Due and Dishonoured Bills:

No. of Bills Amount Remarks. Nil

28. Any major/serious irregularities reported by Inspecting Officials under Advances

Portfolio:
(i) Document missing
(ii) Insurance Expired
(iii) Subsidy not claimed
(iv) Any other irregularity

No such major/serious irregularities reported

29. Irregularities in Foreign Exchange Business:

No. Amount
ECGC claims not filed
ECGC claims rejected

Compliance level of FEMA HOFEX FEDAI ECGC

Control Returns
Satisfactory/unsatisfactory

-----------------------------------------------------NA--------------------------------------------------

30. Revenue Leakage and Locker rent in arrears (in the reporting quarter)

Amt. Of revenue Amount recovered Amt. Of Locker Rent received

Amount in
leakage detected In the reporting quarter arrears

No Locker rent in arrears in reporting month

31. Position of last FRCs/ Rectification of old irregularities/repetition of earlier

irregularities

32. Level of Compliance of FRC

33. Time Barred Documents:

Number Amount
 ------------------------------------------------Nil----------------------------------------------------------

34. Documents going to expire in next 6 months

No. Amount

----------------------------------------------Nil----------------------------------------------------------

PENDING IRREGULARITIES

Report on status of compliance / rectification of major features in earlier reports and

persisting irregularities – in a cumulative form – every month.

Year & Month Irregularities still un-rectified (list major items only)
of Audit

Nil

Signature of Auditor
 FORMAT-1

CASH AND SECURITY FORMS

CASH:

a) Physical verification of cash: ANNEXURE -1

b) Cash deposits and withdrawals above

Rs.10.00 lacs noticed in deposit and ANNEXURE -2
other accounts. (List unusual items)

c) Inward and outward cash remittances

are properly recorded Yes

d) Whether monthly physical verification of

cash done as per prescribed procedures. Yes

e) Clean Note Policy followed Yes

f) Cash over retention limit ANNEXURE -3

g) Date of last physical verification of

Security forms. Along with detail of 05-01-2018
discrepancies if any

h) Other features if any causing concern, Nil

not specified above.
 ANNEXURE -1

VERIFICATION OF CASH

SR.NO PARTICULARS COMMENTS BY AUDITORS

1 Date of Verification 03-09-2018

2 Cash balance on the date of Opening-

verification Receipts-
Payments-
Closing-
3 Balance of Soiled notes Nil

4 Date of cash verification by BM during 06-09-2018

the month
5 Any other observation Nil

ANNXURE 2

Cash deposits and withdrawals above Rs.10.00 lacs noticed in deposit and other
accounts.

(List unusual items)

A/C No Name of the Cash deposits Cash withdrawls Remarks

party (Rs. In lacs) (Rs in lacs)

No such cases
were observed.
 ANNEXURE -3

Cash held Over Retention Limit

Cash retention limit: Rs 35 LAKH

Date Amount Remarks

Cash has not been held over retention

limit.

FORMAT-2
REPORT ON KYC/AML GUIDELINES
Sr. Subject Matter Comments Of Auditor On
No. Observation Of Irregularity
1 Opening and Transactions relating to receipts YES
and repayment of deposits are as per norms laid
down by RBI/HO. Report deviations

2 Applicable rate of interest on deposits is correctly YES

entered in the system. Report Discrepancies, if
any.

3 Whether branch is obtaining opening forms, and YES

complying with KYC norms

4 Unusual operations noticed in CA / SB accounts, No such cases were observed

and any large value transactions in newly
opened accounts

5 Inoperative SB & CA accounts are maintained in YES

the system properly. Transactions in the said
accounts have been verified and found correct.
Report deviations
6 Standing instructions are duly noted in finacle, YES
filed separately and the instructions are carried
out on specified dates.

7 Any SB A/c’s in the name of ineligible No such cases were observed

organizations / institutions opened during the
month.
Sr. Subject Matter Comments Of Auditor On
No. Observation Of Irregularity

8 Whether all signatures of SB/CA accounts YES

opened during the month has been scanned.
Give account numbers of pending accounts.

9 Repayment of term deposit exceeding No such cases were observed

Rs.20,000/- in cash Give details

10K) Whether branch is maintaining cheque issued YES

register properly and ensuring that cheque books
are issued against written requests and
acknowledged

11 Whether ATM cards and Pin mailers are kept YES

properly at the branch under dual custody and
given against acknowledgements of account
holder.
12 Other features, if any causing concern, not No such cases were observed
specified above, including existence of SB / CA
a/cs in fictitious names.
 ANNEXURE-1

CURRENT ACCOUNTS

Account Name No No ID Proof/ No No No Letter of Risk Thresh hold

Number of the Introduction Deed/MOA/AOA/ Address Photo Authentication thanks , categorization limit of the
Account Certificate of proof For Xerox whether of account account
incorporation Copies / sent or
Account not
opening

No such cases were observed

D. NON RESIDENT ACCOUNTS – HIGH VALUE TRANSACTION

Observations Remarks
YES
Whether the branch has satisfied itself of the
NRI status of the account holder?

Whether the account is opened after observing YES

usual norms?

Whether the income tax is deducted as per YES

norms? Wherever applicable.

Whether repatriation of funds is permitted only YES

after obtaining required
approval from RBI?

Whether duly completed Form A-2 submitted to YES

RBI?

Whether loans against NRE deposit granted YES

strictly as per the stipulated
procedure?

(vii). Whether the period, rate of interest, currency of FCNR deposits are as per
stipulation? YES

(viii). Whether the branch has verified that the source of funds credited to these
accounts i.e. NRO/NRE/FCNR etc. is through Foreign Remittances/Foreign
Currency notes/FTCs received in the name of the account holder ? YES

(ix). Whether any cash (including large value) deposited in the account? Whether
the branch has verified the source of funds credited? Whether genuine or not ? YES

(x). Whether any local resident is included in joint account?(Permitted with NRI
only) No such cases observed
 ANNEXURE-2

NRE/NRO ACCOUNTS

Account Name of No No No No Remarks Branch

Number the Passport Proof Photo Authentication Compliance
Account Copy Of For Xerox
valid Copies /
visa Account

No such accounts were opened since 2013.

ANNEXURE-3

SB ACCOUNTS

A/c Name of No No ID No Branch Remarks

Number the Introduction Proof/Add Authenti Compliance
Account ress proof cation
For
Xerox
Copies /
Account
opening
- - -  Date of Birth not Rectified
mentioned in during the
Sarkesh AOF course of
10/502  BM signature Audit
7 pending in AOF
 Officer Signature
pending in AOF

No - - Rectified
 Date of Birth
10/502 Janki Introduction during the
Mismatch with
4 Prasad course of
ID proof
Audit
No - -  BM signature Rectified
Reshma Introduction pending in AOF during the
10/502
 Officer Signature course of
1
pending in AOF Audit

Ramu - - -  Officer Signature Rectified

10/501 pending in AOF during the
8  Photograph not course of
attached Audit
 Balwant - - -  Officer Signature Rectified
10/501 Kaur pending in AOF during the
7 course of
Audit
Tamann - - -  BM signature Rectified
a pending in AOF during the
10/502
 Officer Signature course of
0
pending in AOF Audit

Rajiv - - -  BM signature Rectified

pending in AOF during the
10/501
 Officer Signature course of
6
pending in AOF Audit

Garima - - -  BM signature Rectified

Ahuja pending in AOF during the
10/501
 Officer Signature course of
5
pending in AOF Audit

Priya - - -  Officer Signature Rectified

10/501 pending in AOF during the
4 course of
Audit
Saranjit - - -  BM signature Rectified
Kour pending in AOF during the
10/501
 Officer Signature course of
2
pending in AOF Audit

Suneel - - -  Officer Signature Rectified

10/501 pending in AOF during the
3 course of
Audit
Sarabjit - - -  Officer Signature Rectified
10/500 Kaur pending in AOF during the
5 course of
Audit
Geeta - - -  Officer Signature Rectified
10/498 Bakshi pending in AOF during the
7 course of
Audit
Manpree - - -  BM signature Rectified
t singh pending in AOF during the
10/500  Officer Signature course of
9 pending in AOF Audit

10/502 Sheela - - -  Date of Birth Rectified

9 Naudiyal Mismatch with during the
ID proof course of
 BM signature Audit
pending in AOF
  Officer Signature
pending in AOF

Usha - - -  Account opening Rectified

Gupta date not during the
mentioned in course of
10/500
AOF. Audit
 BM signature
2
pending in AOF
 Officer Signature
pending in AOF

Madan - - -  Officer Signature Rectified

10/500 Kumar pending in AOF during the
3 course of
Audit
Iqbal No - -  Officer Signature Rectified
10/503 Singh Introduction pending in AOF during the
0 course of
Audit
Harpreet - - -  BM signature Rectified
Kaur pending in AOF during the
10/502
 Officer Signature course of
8
pending in AOF Audit

ANNEXURE-4

DETAIL OF UNBLOCKED ACCOUNTS (EARLIER BLOCKED DUE TO NON KYC

COMPLAINCE) DURING THE REPORTING PERIOD

S.NO ACCOUNT NO NAME OF THE DATE OF WHETHER ALL

ACCOUNT BLOCKING OF IREGULARITIES
HOLDER ACCOUNT RECTIFIED
REPORT
DEVIATIONS

No such accounts were observed. All the accounts have fulfilled KYC Compliance.

B MONITORING OF OPERATIONS IN THE ACCOUNT

Sr. Subject matter Comments of Auditor on
No. observation of irregularity

1 Whether exceptional report is verified and signed by Exceptional report is

Branch Manager & Authorized Official on daily basis generated & verified by
and these reports are kept in safe custody of the authorized Official on daily
Branch Manager. Whether the irregularities are being basis.
rectified/followed up .Report deviations., if any

2 Whether the laid down procedure relating to allowing Annexure-1

operations in the newly opened accounts is being
followed. Instances of large value transactions in
newly opened accounts if observed, be reported with
details.

3 Whether monitoring of transactions is done on Generally monitoring of

regular basis to detect any abnormal transaction transactions are done to
detect any abnormal
transaction.
4 Whether abnormalities noticed if any are rectified and No such abnormalities
reported to higher authorities. If yes, furnish details. were noticed.

5 Whether third party cheques are collected in the SB No

accounts. If yes, give details
6 Whether any account is opened in the ficticious No accounts has been
name. If yes, give details opened in ficticious name.
7 Reporting of STR if any made by the branch during Nil
the review period if any. Give details
8 A. WALK IN CUSTOMER: In case of
transactions carried out by a non-account
based customer, that is a walk-in customer:
Branch is not in practice to
(i). Whether branch is maintaining manual or carry out any transactions
system generated record of walk in with non-account based
customer? customer.

(ii). Whether the amount of transaction (including Customer seeks the

international money transfer) is service of Demand Draft
equal to or exceeds rupees fifty thousand? Number through cash payment,
of such transactions & NEFT/RTGS through cash
amount thereof at one instance/ in a day/ week/ payment etc.
month.
Generally branch refuses
(iii). Whether conducted as a single transaction or the request to carry out
several transactions? such transactions.

(iv). Whether customer is intentionally structuring a

transaction or any
 international  money transfer operations into a series
of transactions below the
threshold of Rs.50,000/-?

(v). Whether these transactions appear to be

connected?

(vi). Whether customer's identity and address

verified?

(vii). Whether branch insisted on at least one of the

officially valid documents as
provided in the Prevention of Money Laundering
Rules (viz. passport, driving
license, PAN Card, Voter’s Identity card, etc.) or
utility bills for KYC purposes
(viii). Whether branch has considered
filing suspicious transaction report (STR) to
Zonal Office?

9 BENEFICIAL OWNER: "Beneficial owner" shall

mean the natural person who
ultimately owns or controls a client and or the person on
whose behalf a transaction is
being conducted, and includes a person who exercise
ultimate effective control over a
judicial person:

(i). Whether branch is maintaining manual or system YES

generated record of beneficial owner for transaction
(including international money transfer) equal
to or exceeds rupees fifty thousand?

(ii). Whether branch is doing due diligence, in case of:

(a). When the account is in the name of an individual, YES
branch should established that the client is acting on
his/her own behalf. If doubt exists, did branch establish the
capacity in which and on whose behalf the accountholder
is acting.

(b). When the client is a company/firm, branch should

establish holding account operating mandate. Has branch
done due diligence & holding documents like Full legal YES
name, legal proof of existence such as certificate of
incorporation/establishment/Partnership deed, address of
the registered office and primary place of business,
MOA/AOA, proof of identity of the natural persons who
ultimately have controlling ownership, Purpose and
reasons for opening the account, Source of wealth,
Estimated net worth and an officially valid document in
respect of managers, officers or employees holding an
 attorney to transact on its behalf.etc.? In case of
Companies, KYC of all authorized operators & whether
authenticated signatures & photos put on record?

(c). When the client is a trustee, the branch should YES

establish structure of the trust & determine the provider of
funds/those who have control over the funds. Has branch
done due diligence & holding documents like Trust
Deed/Registration Certificate, account operating mandate
etc.?

(d). When the client is a non-profitable organizations

(NPO) like societies, associations, NGOs etc. the branch YES
should establish structure of such NPOs & determine the
provider of funds/those who have control over the funds.
Has branch done due diligence & holding documents like
resolution of the managing body of such association or
body of individuals; power of attorney granted to him to
transact on its behalf; an officially valid document in
respect of the person holding an attorney to transact on its
behalf; and mandate etc.?

(e). Whether the funds are being used for the purpose
the Company/ Trust/Association etc.

ANNEXURE -1

ABNORMAL TRANSACTIONS NOTICED IN NEWLY OPENED ACCOUNTS (OPENED

DURING THE LAST 6 MONTHS)

Sr. Name of the Type of Irregularities Remarks

No. Account A/C & Noticed
Holder A/c No.

No Abnormal transactions have been noticed in newly opened accounts.

 FORMAT-3

NOMINAL ACCOUNTS

OUTSTANDING ENTRIES OVER 3 MONTHS UNDER NOMINAL ACCOUNTS

ACCOUNT DATE PARTICULARS OF AMOUNT REMARKS

OF ENTRY (RS IN
ENTRY ACTUALS)
09485039015001 30-03- TDS (staff) 30,692 TDS of a
2011 Retired Staff

FORMAT-4

BALANCING OF BOOKS

1. DATE OF LAST BALANCING REPORT FROM CBS ON RECORD:

2. DETAILS OF UNTALLIED GL/ HEADS

ACCOUNT BALANCE AS BALANCE AS DIFFERENCE REMARKS

PER GL PER PL

No Such Cases were Observed

FORMAT 4-A

DETAIL OF MIGRA ACCOUNTS (NOT MIGRATED TO CBS)

Date of migration Amount Detail of Parking Present status

head

All the accounts have been migrated to CBS

 FORMAT-5

ADVANCES

ADVANCES SANCTIONED DURING MONTH/QUARTER

Fresh Loans & Enhancements extended during the month/Quarter (Cc/ODP Accounts,
And Term Loans and Any Other Loan Secured against Mortgage of Property/Any Other
Collateral Security)

No Fresh CC/ODP Loans & Enhancements extended during the month against
Mortgage of Property/any Other Collateral Security. However 4 Retail loan has been
sanctioned during the month of July 2018. Details of the same are given in Format
5A.

Name of the Borrower

Sanction level: Branch/Zonal Office/ Head Office

Sanction Reference:

Limits sanctioned:

A/c No Nature of Limit DP Balance ROI ROI Margin

facility allowed applied

Primary Security

Collateral Security & Value

Date of advance
Date of documents
Date of certificate of execution of
documents

Date of attestation memo of documents

as per law circular No 31 dated
29.10.1987
Date of compliance of indispensible
requirements as per Cir No 15/2003
dated 24.3.03
Date of Pre disbursement audit
(applicable in case of advances above
Rs. Crore only) and status of
deviations , if any, permitted in the said
account.
Date of legal compliance certificate
Credit Rating-
Internal
External
Date of pre-sanction visit
Date of post sanction visit
Date of ROC search report (in case of
company accounts only)
OBSERVATIONS
Whether application in prescribed
format obtained
Whether documents are executed as
per documentation manual
Whether documents are properly
stamped

Whether security documents have got

vetted, For loans of Rs. 200 lakhs and
above whether IInd vetting of
documents obtained.

Whether mortgage created and

CERSAI registration completed with the
Central Registry. Give date of
mortgage and CERSAI registration
Number
Date of valuation report of property by
approved valuer
Date of legal opinion of property by
penal advocate

Whether Charge with ROC/RTO noted

Whether broken period non

encumbrance certificate obtained

Furnish details of Asset Insurance

List deviations noted in compliance of

terms and conditions of sanction

List the terms and conditions of

sanction which are yet to be complied

Whether rating (internal and external )

is done in the account

Whether end use of funds ensured

Give detail of processing/service

charges recovered in the account (date
and amount)
Whether certified copy of title deed
obtained and compared with the original
Whether BM certificate as per Annexure
III of Law Circular No 183 furnished
Whether Advocate’s certificate as per
annexure II of Law circular No 196
obtained
Whether Valuer’s certificate as per
Circular No 6/05 dated 10.3.2005
obtained
Whether periodical visit of property as
per HO circular No 50/98 dated
conducted and report of same kept in
records
Whether mutation of property in favour
of the mortgagor done
Whether latest house tax receipt of the
property kept in record and whether the
same is in the name of the mortgagor

Whether CIBIL report of the borrower

and guarantor obtained. If yes, give the
individual scores as per respective
CIBIL scores
Whether overdues if any as per the
CIBIL report cleared before
disbursement of loan
Detail of pending compliance, if any , in
i) Stock audit

ii) RBIA
iii) Credit Audit
iv) Statutory Audit
v) Any other
 FORMAT -5A

RETAILS LOANS (CAR, EDUCATION, PERSONAL ETC.)

VEHICLE LOANS

S. No Name of the Limit Rate of interest Detail of irregularities

party Sanctioned (Including availability
(Rs in lacs) As per As per of RC with Bank’s
Sanction System clause and verification
of vehicle inspection
certificate by the
Branch Manager in
case of car loans)
1 Kallu Ram 6.00 8.85% 8.85 Driving License of
the borrower not
found in the record.
2 Jarnail 7.00 10.40% 10.40% RC copy to be
Singh obtained from the
(Commercial borrower.
vehicle
Loan

PERSONAL LOANS

S.No Name of Account Limit Rate of Detail of irregularities

the party number Sanctioned interest
(Rs in lacs)
1 Satpal 12/352 2.00 13.35% No such
Kaur irregularities

MUDRA LOANS

S.No Name of the party Account Limit Rate of Detail of

number Sanctioned interest irregularities
(Rs in lacs)
1 Subhash C. Jagga prop. 12/357 1.95 8.65% Last two
Arora Technology year
Balance
sheet to be
obtained
from
borrower.

Insurance
paper of
stocks to be
obtained
from
 borrower.

FORMAT-6

REPORT ON LARGE BORROWAL ACCOUNTS- LIMITS ABOVE RS 25.00 LAKHS

Date of Audit
06-08-2018
Name of Borrower
Digitek Graphic
Sanction Ref:

Date of Renewal
15-12-2018
Date of Document/disbursement
15-12-2018
Date of creation of EM
-
Date of registration of CERSAI -

Credit Facilities

Sl. Nature A/c Limit DP Balance* ROI as ROI Extent

No. Of No. (as on per applied Of
Facility date) sanction irregularity,
(including If any.#
TODs &
Adhoc)
(1) (2) (3) (4) (5) (6) (7) (8) (9)
1 Cash 16/003 25.00 35.64 13.84 10.90% 10.90% Nil
Credit lakhs

#Reason for irregularity:

Nature Interest Reduction Overdue Defaulted Invoked Devolved Any

of debited of limit limit for installments BG LC other
facility [give closure reasons
date &
amount

Nil

Other related information:

Credit turnover for the month CC/OD -

[Rs.in lakhs]
Details of Adhoc facility sanctioned during No such cases
the month:
Sanction Ref:
Nature:
Amount;
Due date for adjustment

Report if any deviations in compliance of No such cases observed

sanction terms was noted:

Date up to which stock statement June 2018

submitted:

Date up to which receivable statement -

submitted:

Date up to which audited receivable

statement submitted; -

Date of submission of QIS -

Date of last stock audit:

[Report if any major irregularities noted]

Date of last unit inspection by:

1. Branch Officials:
2. Concurrent Auditor:
3. Consortium:
4. Zonal Manager

Date and number of CERSAI registration -

Report on any major irregularities in Nil

conduct of account/ deficiencies reported
remaining un rectified/fund diversions or
any other observations
.
 FORMAT-7

STOCK STATEMENTS

NUMBER OF ACCOUNTS WHERE STOCK STATEMENTS ARE DUE: Nil

NUMBER OF ACCOUNTS WHERE STOCK STATEMENTS ARE RECEIVED: Three

STOCK / BOOK DEBTS STATEMENT NOT RECEIVED Nil

NAME OF THE LIMIT O/S LAST COMMENT BY AUDITOR

ACCOUNT (in BALANCE AS STATEMENT
Lakhs) ON 31-07- RECEIVED
2018 FOR THE
(in Lakhs) MONTH OF
Digitek Graphics 25.00 19.50 June 2018 Ageing of Debtors not shown
in the stock statement.
Follow up has been made by
BM.
Mansi Enterprises 22.00 22.16 June 2018 Ageing of Debtors not shown
in the stock statement.
Follow up has been made by
BM.
D. S. Collections 22.00 12.81 June 2018 Ageing of Debtors not shown
in the stock statement.
Follow up has been made by
BM.
 FORMAT-8

INSURANCE

INSURANCE POLICY / EXPIRED / INADEQUATE

NAME OF LIMIT BALANCE VALUE OF Date & Amt. Insurance Amount COMMENT
THE AS ON SECURITY Of Insurance Policy by which BY
ACCOUNT 31-07- Policy Expiring in the AUDITOR
2018 (in Expired August Securities
Lakhs) 2018 are under
insured
Manjit 30.00 11.18 - Amount 17-08-2018 - -
kaur insured Rs.
30 lakhs
Fab Asian 60.00 29.08 - - 23-08-2018 - Amount
Expo Insured
not
recorded
in
Insurance
Register
Fab Asian 60.00 29.08 - - 23-08-2018 - Amount
Expo Insured
not
recorded
in
Insurance
Register
 FORMAT-9

REVIEWAL/RENEWAL

REVIEWAL/ RENEWAL OF ADVANCES (BOTH WORKING CAPITAL LIMITS & TERM

LOANS)

NAME OF THE LIMIT/AM SANCTIO BALANCE DATE OF COMMENT BY

ACCOUNT OUNT NIG AS LAST AUDITOR
SANCTIO AUTHORI ON_____ RENEWAL
NED TY AND
SANCTIO
N DATE

No Reviewal/Renewal is pending in any advances (both working capital limits & term loans)

FORMAT-10

TOD/EXCESS OVERDRAWINGS

OVERDUE TOD IN CURRENT ACCOUNTS

SR. TITLE OF A/C DATE BALANCE WHETHER THE REMARKS

NO. ACCOUNT NUMBER ALLOWED AS ON EXCESS IS
DULY
AUTHORISED

No Such cases were observed

 OVERDRAFTS IN SAVINGS BANK ACCOUNTS

SR. TITLE OF A/C DATE BALANCE NAMES OF WHET

NO. ACCOUNT NUMBER ALLOWED AS ON EMPLOYEES HER
RESPONSIBLE THE
EXCE
SS IS
DULY
AUTH
ORIS
ED

No Such cases were observed

EXCESS ALLOWED IN CASH CREDIT /OD ACCOUNTS

(PENDING FOR OVER 30 DAYS)

SR. TITLE OF A/C DATE LIMIT BALANC WHETHE WHETHER

NO. ACCOUNT NUMBER ALLOWED E AS ON R THE REPORTE
MONTH EXCESS D TO
END IS DULY HIGHER
AUTHOR AUTHORI
ISED TIES

No Such cases were observed

FORMAT-11

EM/CERSAI/ROC/RC

DETAIL OF ACCOUNTS WHERE CERSAI IS PENDING

NAME OF THE A/C TOTAL DATE OF REASONS FOR NOT REGISTERING

OUTSTANDING DOCUMENTS/
EXPOSURE DISBURSEMENT
 No Such cases were observed

ROC CHARGE

DETAIL OF ACCOUNTS WHERE ROC CHARGE IS PENDING

NAME OF THE A/C TOTAL DATE OF REASONS FOR NOT

OUTSTANDING DOCUMENTS/ REGISTRATION
EXPOSURE DISBURSEMENT

No Such cases were observed

EQUITABLE MORTGAGE

DETAIL OF ACCOUNTS WHERE EM CREATION IS PENDING

NAME OF THE A/C TOTAL DATE OF REASONS FOR NOT CREATION OF

OUTSTANDING DOCUMENTS/ EM
EXPOSURE DISBURSEMENT

No Such cases were observed

JOINT REGISTARTION CERTIFICATE

DETAIL OF ACCOUNTS WHERE RC WITH BANK’S CLAUSE (IN CASE OF CAR

LOANS) IS PENDING

TITLE OF THE A/C TOTAL DATE OF REASONS FOR NOT

OUTSTANDING DOCUMENTS/ REGISTRATION
EXPOSURE DISBURSEMENT

No Such cases were observed

CERTIFIED TRUE COPY OF TITLE DEED

 DETAIL OF ACCOUNTS WHERE CERTIFIED TRUE COPY OF TITLE DEED ARE NOT
OBTAINED/VERIFIED WITH THE ORIGINALS

NAME OF THE A/C TOTAL DATE OF REASONS FOR NOT OBTAINING

OUTSTANDING DOCUMENTS/ THE CERTIFIED COPY
EXPOSURE DISBURSEMENT

No Such cases were observed

TITLE DEED NOT ON RECORD/LAMINATED TITLE DEEDS

DETAIL OF ACCOUNTS WHERE TITLE DEEDS ARE NOT HELD IN RECORDS/

LAMINATED TITLE DEEDS ARE HELD IN REOCRDS

NAME OF THE A/C TOTAL DATE OF BRANCH EXPLANATION

OUTSTANDING DOCUMENTS/
EXPOSURE DISBURSEMENT

No Such cases were observed

FORMAT-12

IRREGULAR ADVANCES

List of term loans [excluding NPA] with more than one defaulted Installments:
 A/c No Name of Type of Limit DP Balance No of
borrower Loan as on installments
31-07- overdue
2018
12/210 Kunal Verma
Vehicle Loan 660000 660000 515493
2

12/201 Mangat Singh Vehicle Loan 84800 84800 658297 2

12/264 Sandeep Kumar Vehicle Loan 50000 50000 447179 2
12/185 Shanti Sharma Housing loan 2000000 2000000 1649721 2
12/006 Mahinder Singh 2
Housing loan 1000000 1000000 936975
Rawat
12/236 Last credit on
08-08-2018 Rs.
Vikash Kumar Education 4000. Balance
261000 261000 291945
Singh Loan outstanding is
more than the
sanction limit.

a. List of OD/CC without credit transactions during the month:

A/c NO Name Type Limit (in lakhs) Balance (in lakhs)

13/008 RLC S Construction OD 32.00 On 31-07-2018
against Rs. 32.25 lakhs
Bank
Deposit
On 04-08-2018
Rs. 22.53 lakhs
13/045 Fab Asian Expo Prints OD against 4.50 On 31-07-2018
Pvt. Ltd Bank Rs.1.55 lakhs
Deposit
13/048 Chips IT Solutions OD against 1.50 On 31-07-2018
Bank Rs.1.11 lakhs
Deposit

FORMAT-13

List of documents time barred

A/c No Name Limit Date of time Remarks
bar

No Such Documents.

FORMAT-13-A

List of documents expiring within six months

A/c No Name Limit Due Date of Remarks

expiry of
documents

No Such cases were Observed

FORMAT-14

Non Performing Assets:

Total No of NPA Accounts below Rs. 1.00 lakh : 1

Balance outstanding : Rs.20860
Recovery during the month : Rs.25262

Whether NPA classification is done as per

Prudential norms of RBI : YES

List of NPA accounts Rs.1.00 lakh and above:

Loan No Name Balance o/s Recovery Remarks

(in Lkahs) during the
month (in
 Lakhs)
12/137 Jitendra singh 2.41 0.50 SARFASI notice has
been issued to Party
12/177 Sonali Kapoor 20.13 nil SARFASI notice has
been issued to Party
12/240 Sonali Kapoor 9.84 nil SARFASI notice has
been issued to Party

List of accounts classified as NPA during the month:

A/c: No Name Amount Whether interest and charges

reversed as per norms
Nil

List the NPA accounts that have been upgraded during the month:

A/c: No Name Amount Whether interest on NPA

reversed to income account

Nil

List of decreed debts were Execution Decree has not been filed:

A/c No Name Balance Date of Remarks

decree

Nil

List of Suit filed/decreed cases :

A/c No Name Balance Date of filing Latest position in the

suit/decree account including next date
of hearing
 Nil

FORMAT-15

NON FUND BUSINESS

LC & BG issued within delegated powers. YES

Margin deposit is kept with lien marked. YES

Commission, handling charges, commitment YES

charges are taken as per rules.

Bank guarantees expired but not cancelled Annexure-1

LC expired but not cancelled Annexure-2

List of BG invoked/LC devolved Annexure-3

Annexure-1

BANK GUARANTEES EXPIRED BUT NOT CANCELLED

NAME OF BENEFICIARY AMT. DATE OF DATE OF REMARKS

THE OF B/G EXPIRY NOTICE SENT
TO
ACCOUNT
BENEFICIARY
FOR
CANCELLATI
ON

No such Cases were observed

Annexure-2
 LC EXPIRED BUT NOT CANCELLED

NAME OF BENEFICIAR AMT. OF L/C DATE OF REMARKS

THE Y EXPIRY
ACCOUNT

No such Cases were observed

Annexure-3

a. List of devolved LC’s and invoked Bank Guarantees remaining unadjusted at month
end:

LC/BG No Name Amount Remarks

No such Cases were observed

FORMAT -16

REVENUE LEAKAGE

Account No Name of the Nature of Amount Amount Personal

Party leakage detected Recovered responsible

CUMULATIVE REVENUE LEAKAGE DETECTED BY CCA

S.No Total revenue leakage Total revenue leakage

detected till the end of the recovered till the end of the
month month

FORMAT -17

STATUTORY COMPLIANCE
 COMPLIANCE WITH TDS PROVISIONS

1. Whether the branch has complied with the provisions of Chapter XVII-B of the
Income Tax Act, 1961 regarding deduction of tax at source and regarding the
payment thereof to the credit of the Central Government?

YES

2. If the provisions of Chapter XVII -B have not been complied with, please give the
following details:

Sl. No. Particulars Rs.

(i) Tax deductible and not deducted at all Nil

(ii) Shortfall on account of lesser deduction Nil

than required to be deducted

(iii) Late Tax Deducted Nil

(iv) Tax deducted but not paid to the Nil

Central
Government

Additional details pertaining to Sl. Nos. (i) to (iv) above shall be provided as an
annexure in the format given below:

Sl. No. (i) – Non-deduction

Particulars of payment /
Nature of credit to party whichever is Tax deductible, not Reasons for
payment earlier deducted (Rs.) non-deduction
Date Rs.
No Such Cases

Sl. No. (ii) – Short deduction

Nature of Particulars of Tax Tax deducted Shortfall Reasons
payment payment / deductible in TDS for short
 credit to party
whichever is
earlier (Rs.) (Rs.) deduction
Date of
Date Rs. Rs.
payment
No Such Cases

Sl. No. (iii) – Late deduction

Particulars of
payment /
credit to party Tax Tax deducted Delay in Reasons
Nature of
whichever is deductible deduction for late
payment
earlier (Rs.) (Days) deduction
Date of
Date Rs. Rs.
payment
No Such Cases

Sl. No. (iv) – Non-payment

Details of
Particulars of Tax Unpaid Reasons for
Nature of remittance of
disbursement deducted TDS non-
payment TDS
(Rs.) (Rs.) payment
Date Rs. Date Rs.
No Such Cases

3. Where tax has been deducted at source at nil rate or lower rate based on Form No.
15G/15H or a certificate under Section 197 of the Income Tax Act, 1961, as the
case may be, whether the same has been verified?

YES

4. If the forms/certificates mentioned in Sl. No. 3 above have not been verified, the
reasons thereof.

Form No. 15G/15H are verified.

5. Whether the branch has filed a copy of Form No.15G/15H with the Income Tax
Department within the due dates specified in Rule 29C of the Income Tax Rules,
1962?

The Branch is in practice to upload the customer wise details of Form

15G/15H in finacle which is further handled by Head Office.
6. If the copies of the forms mentioned in Sl. No. 5 above have not been filed within
due dates, the reasons thereof.

The Branch is in practice to upload the customer wise details of Form

15G/15H in finacle which is further handled by Head Office.

7. Whether the branch has refunded any tax deducted at source?

NO

8. If the branch has refunded any tax deducted at source, the details thereof shall be
provided as an annexure in the format given below:

Particulars of payment /
Tax TDS
Nature of credit to party whichever is Reasons for
deducted refunded
payment earlier refund
Date Rs. Date Rs. Date Rs.

Branch has not refunded any tax deducted at source

9. Whether the branch has complied with the provisions of Section 206AA of the
Income Tax Act, 1961 regarding requirement to furnish permanent account
number?

YES

10. If the branch has not complied with the provisions of Section 206AA, the details
thereof shall be given as an annexure in the format given below:

Particulars of payment /
Tax TDS
Nature of credit to party whichever is Reasons for non-
deducted rate
payment earlier compliance
(%)
Date Rs. Date Rs.

Branch has complied with Provision of Section 206AA

11. Quarterly statements of deduction of tax at source, as per the provisions of Rule
31A of the Income Tax Rules, 1962, have been filed up to 30-06-2018

Additional details pertaining to compliance with the provisions of Rule 31A of the
Income Tax Rules, 1962 regarding filing of quarterly statements of deduction of tax
at source shall be provided as an annexure in the format given below:

Date Provisional
Form Due date
Description Quarter of Receipt Remarks
No. for filing
filing No. Date
24Q Salary 1 31st July
2 31st
 October
3 31st Maintained
January at H.O Level
4 31st May

1 31st July
2 31st
October
Non-salary 3 31st Maintained
26Q
(residents) January at H.O Level
4 31st May

1 31st July
2 31st
October
Non-salary
3 31st Maintained
27Q (non-
January at H.O Level
residents)
4 31st May

12. Whether the branch has complied with the provisions of Rule 31 of the Income Tax
Rules, 1962 regarding certificate of tax deducted at source?

YES

13. If the branch has not complied with Rule 31, the reasons thereof
.

NA

SERVICE TAX

j) Detail of expenses where input CENVAT not availed

Date of Amount of Head Total CENVAT Remarks

expenditure expenditure not availed
 NA

ii) Detail of delay in filing of Service Tax Return

.

NA

iii) Detail of expenses where reverse charge not deposited by the branch

Date of Amount of Head Reverse charge Remarks

expenditure expenditure not deposited

NA

FORMAT -18
HOUSE KEEPING:
a. Account with other Banks: [RBI/SBI/other banks]

Branch does not have any accounts with RBI/SBI.

Balance in Bank statement as on last date of the month:

Balance as per General Ledger:

Difference:

Details of Un-reconciled entries:

Date of Amount Narration Date of entry in bank

entry in statement
GL

Branch does not have any accounts with RBI/SBI.

b. Maintenance of Registers & Records:

1. Are Cheque books, Demand drafts, deposit YES

receipts kept under safe custody and register
maintained.
2. Attendance register maintained properly YES
.
3. Leave register of staff members up-to-date. Generally leave register of staff
members are up-to-date.

4. Whether key register maintained. Key register has not been

maintained in the branch.

5. Name of branch/bank and date of deposit of Punjab & Sind Bank, Kailash
duplicate keys. Colony.
Date of deposit of duplicate key:
19-09-2017.
6. Give the dates on which day beginning report, Exceptional transaction reports
day end reports and exceptional transaction are verified on daily basis at the
reports are verified. end of day.

7. Vouchers :
Vouchers are generally crossed
Whether vouchers are crossed checked on checked on daily basis with the
daily basis with the long book by the branch long book.
official

Date upto which voucher are stitched 31-08-2018

Date upto which vouchers are sealed 31-08-2018

Date upto which the voucher register 31-08-2018

is updated

Date upto which the voucher register 31-08-2018

is signed
Voucher movement register is maintained
Whether voucher movement register and whether the same is up-to-date.
is maintained and whether the same
is up-to-date

Whether the vouchers are being Vouchers are being checked and signed by
checked and signed by the Branch the Branch Manager on daily basis.
Manager on daily basis

FORMAT-19

LOCKERS
Total number of lockers available in the branch 360

Total number of vacant locker 87

Total Locker rent arrear Nil

Locker rent in arrear over 12 months Nil

Are safe deposit locker keys of vacant lockers available Yes

with branch and kept under safe custody

C. GOLD BUSINESS

(i). Whether the inventory of Gold coins maintained at the branch?

(ii). Whether receipt/sale entries are recorded in the inventory register promptly
and correctly?
(iii). Whether Gold coins are kept in dual custody?
(iv). Whether any Sale of gold coins made against cash? Is it beyond threshold
limit?
(v). Whether Stock of gold coins were reconciled at prescribed periodicity
(vi). Register of daily sales/receipts are on daily basis and discount allowed
appropriately.

No Gold Business is maintained by the branch

F. MONITORING OF NON GOVERNMENT ORGANIZATIONS:

(i). Whether the branch has observed due diligence while opening account of the
NGO and obtained following documents:
 Resolution of the managing body of such association or body of individuals; 
 Power of attorney granted to him to transact on its behalf; 
 An officially valid document in respect of the person holding an attorney to
transact on its behalf 
(ii). Whether the NGO is registered with The Registrar of Societies (society can
either register at the state level with the Registrar of Societies or at the District
level with the District Magistrate or the local office of the Registrar of
Societies)?
(iii). Whether NGO is formulated for religious or charitable purposes (Charitable
purposes include "relief of the poor, education, medical relief, and the
advancement of any other object of general public utility."
(iv). Whether NGO spend 85% of its income on the objectives of the organization
and use all funds for the public benefit? 
(v). Whether NGO is availing any tax exemption under the Income Tax Act
1961? If yes, branch is holding valid sanction/authorization of Income Tax
Dept. clearly stating the period for which exemption is available.
(vi). Whether NGO is submitting an annual report and list details of its managing
body every year to its local Registrar of Societies?
(vii). Whether NGO has received funds from overseas directly in its account? If not,
whether branch has ensured that NGO has complied with provisions
applicable to inward remittances in terms of Foreign Contribution
(Regulation) Act 1976?
(viii). Whether any multiple amount (cash, clearing, transfer) of less than Rs.50000/-
remitted from the account? If yes, whether branch has established the bonafide
of such payment? Or reported transactions under CTR/STR to Zonal Office.

No such account is maintained by the branch.

 FORMAT-20

REPORT ON SECURITY ARRANGEMENTS AT THE BRANCH

Name of the Branch: M-18, Kalkaji Branch

Date of report 06-09-2018

By M/S Vinod Ajay & Associates

1. Nature of branch Banking Branch

2. Security/Classification of Branch ---

3. Collapsible Gate at main entrance Gate YES

4. Rolling Shutter fitted at entrance gate YES

5. Electronic Alarm System fitted & functional on main/battery YES

6. No. of guards posted One

7. A) No. of Guns provided One, however outsourced through Agency

B. Whether the gun license issued in favour of BM YES

C. Whether name of the guard entered as retainer YES

in license

8. A. No. of Cartridges held Five

B. No. of cartridges older than 3 years and ---

C. Are these being utilized annually for training ---

Of guard/gun testing.

9. A. Strongroom provided and YES

B. Grill Gate provided in strongroom YES

10. Iron Cage provided if no strongroom YES

11. A. Cash Safe provided YES

B. Cash Safe embedded in case no strongroom YES

Iron cage.

12. Fire Extinguisher provided YES

13. Fire Buckets provided YES

14. Wiremesh (cash cabin) provided NO

15. Automatic Door Lock (cash cabin) provided NO

16. Main Entrance Collapsible Gate during banking hours:

a) Is it chained and locked with sufficient opening NO

to allow entry of one man at a time in city branch

b) Window service provided in rural branches in . NA

Punjab and adjoining distt. On

c) Restricted entry system introduces, if window NA

service impossible in rural branches.

17. A. Whether the main collapsible Gate at main YES

entrance kept closed after banking hours.

B. Entry of outsiders properly controlled and scanned YES

after banking hours.

Grill gate or strongroom kept locked day time YES

Cashier’s cabin are kept locked YES
Outsider avoided YES
Cash retention limit of the branch 35 lakhs

Cash holding on date ---

Actual cash holding of the branch for the ---

Two month were more than retention limit.

Reasons for excess cash holding NA

Cash remittance regular to ensure cash holdings YES

Retention limit.

Escorted by armed guards YES

Uniform: Whether provided and being used YES

exhaust fan in strong room provided/installed NO

on window/ventilators provided YES

Lights outside the premises provided YES

Watchman engaged NO

Suitable Precautions on cash remittance are Suitable Precautions on

as per HO Security Cir.1/93 dt. 16.3.93. are complied with
 FORMAT-21

VISIT REPORT PROFORMA IN RESPECT OF ADVANCES OF RS. 10 LACS AND

ABOVE.

Name of the party :

Party’s Premises (Unit) :

Visited on

1. Detailed position of the account:

Nature of Amount Value of Drawing Present Extent of

Limit (Rs.in lac) Security Power Balance if any

B. Working of the Unit, Stocks Verification:

1. During the visit to the unit, whether the unit was

functioning. If so, at what capacity approximately?

2. Whether any adverse features noticed at the

time of visit.

3. If so, details of such features be given.

4. Corrective measures suggested with regard

to adverse features noticed.

5. Whether Stock was as per the Statements/

Books of the company.

6. Whether bank’s name plate was put up at .

proper place indicating the stock hypothecated/
pledged to the bank.

7. Other Comments

i) Comments on financials
ii) Operations in the account

a) Total debit during the quarter

b) Total credit during the quarter
c) Maximum debit balance during the quarter
d) Minimum debit balance during the quarter

iii) Total interest during the quarter

iv) Diversion of funds if any noticed

v) Detail of adverse irregularities still persisting

7. Whether stock consisted of any old stock/

un-wanted stock.

- If so, percentage of such stock to total stocks.

8. What is the condition of the godown. Please

point out any adverse features noted that could
be detrimental to Bank’s interest.

9. Remedial steps taken/suggested in this regard. .

10. Whether there are any pressing creditors.

11. What is the position of receivables/sundry

debtors, Health Codes and age of
major debtors.

12 Any other observations

No Such Visit Made during the month of August 2018

FORMAT-22
 REPORT ON CUSTOMER SERVICE

S.No Observation Yes/No (give detail if the

observation is No)
1 Bi-lingual board for indicating time frame for YES
various services rendered displayed
2 Information regarding nomination facility is YES
displayed
3 Posters informing public of documents required YES
under KYC norms for opening an account are
displayed

4 Board indicating Address of Banking YES

Ombudsman is displayed.
5 .Name and addresses of ZM / Nodal officer / YES
CVO /CVC are displayed
6 Instant credit for outstation cheques upto YES
prescribed limit is extended to the customers.
7 Interest for delay in collection at prescribed YES
rates is given.
8 Exchange of Soiled/Mutilated notes is YES
undertaken under clean note policy of RBI

9 Complaints register is maintained and all YES. However most of the

complaints received are entered in it. complaints are resolved
Complaints are being followed up for timely verbally on the spot.
redressal. Complaints with Banking
Ombudsman are being vigorously followed up
and awards passed, if any, are implemented
and/ or appeal against the same is filed , if
required

10 Disposal of complaints , if any , by the branch No of Complaints Nil

at the beginning of
the reporting period

Complaints received Nil

During the review period

Complaints disposed off Nil

during the period

Pending complaints Nil

10 Customer Service Committee & Staff Meetings Customer Service

is convened at the prescribed intervals. Committee & Staff Meetings
is generally convened.

11 Senior Citizen(s) have been made member of NO

the Customer Service Committee & suggestions
accepted by the Committee are implemented.
 Minutes of the Meeting are sent to ZO.
12 Due date notices of Term Deposit Holders NO
about maturity date is sent promptly.

13 Implementation of standing instructions given ---

by the customer is attended to promptly.
14 “May I help you” counters are introduced YES
(wherever applicable)
15 Settlement of claims in deceased depositors YES
account is disposed off within a reasonable
time.
16 Is the branch prompt in dispatch/delivery of YES
passbooks/ and current account statements/
computerized statement.
17 In cases where lockers are not operated for On examination of Locker
three years and more, Locker hirers are being register 29 cases
Contacted and advised to operate or surrender observed where lockers
the locker. are not operated for three
years and more and
branch has not
Contacted/advised the
locker hirers to operate or
surrender the locker

Details mentioned Below

.
Locker Number Name Last Date of Operation
11 Geeta Logani 20-5-2014
20 Mr. G D Batra 17-04-2014
26 Gaurav Dewan 21-06-2013
27 Raghbir Singh 20-10-2014
32 Santosh Takkar 01-06-2012
41 Kamaljeet Kaur 14-08-2012
44 Harmeet Kaur 07-08-2015
50 Satwant Kaur 22-06-2011
54 Mr. Lalit Ranjan 19-05-2015
57 Pritam Singh 24-02-2012
60 Vandana Sharma 07-09-2011
61 Kartik Wadhwa 30-10-2012
64 Shailendra Mohan Jha 04-09-2014
65 Kawaljit Gurmeet Singh 26-06-2015
69 Jasminder Singh 05-12-2014
81 Harbans Singh 18-09-2014
191 Mehjabi 24-03-2014
198 Harish Kumar Gulati & Sadhna Gulati 24-03-2014
216 Gurbus Kaur 28-09-2014
200 Mamta Rani 20-07-2015
224 Poonam 29-04-2015
244 Mamta Rani 22-08-2015
 135 Aachal Punihani 24-04-2014
142 Sapna Pandey 27-11-2014
143 Deepak Bhel 19-11-2013
144 Tilak Bhardwaj 15-03-2014
158 Rajinder kaur 02-02-2015
162 Inderjit Kaur Bhatia 21-02-2014
172 Kamal Preet Singh 20-02-2015

Branch is suggested to make regular follow up to above above locker hirers.

FORMAT -23

CONTROLLABLE EXPENSES

(Applicable for September and March only)

(Rs in lacs)

Expenses GL Code Budget for the Actual Expenditure Reasons for

Head half year variation over
ended previous half
year (if over
10%)
Current Half Previous Half
year year

FORMAT-24

FREELANCE REPORTING

In addition to the above, if any other irregularities are observed by the Auditors, the same
are to be reported under this format. Besides, the auditors are welcome to provide any
suggestion relating to the concurrent audit