INCIDENT RATES

Incident rates are an indication of how many incidents have occurred, or how severe they
were. They are measurements only of past performance or lagging indicators. Incident
rates are also only one of many items that can be used for measuring performance. There
are many items that should be used to measure performance, most of which are positive
in nature; incident rates tend to be viewed as an indication of something that is wrong
with a safety system, rather than what is positive or right about the system. In spite of
this, for many companies, incident rates remain the primary indicator of safety
performance measurement. This is primarily because incident rates are fairly easy to
figure out, and can be easily compared between one company and another, and are used
throughout industry.

The most difficult part about incident rates is that the five major types of rates are easily
confused with one another. The most common rate used is the Recordable Incident Rate.
This is commonly called either the “total case incident rate” or just the “incident rate”.
The “Lost Time Case Rate” (LTC) is the second most commonly used. The “Lost
Workday Rate” and “Severity Rate” are primarily used only in larger companies that
have a larger number of Lost Time Cases. The newest incident rate type is called the
DART or “Days Away/Restricted or Transfer Rate”.

DEFINITIONS:
DART (Days Away/Restricted or Transfer Rate) – A mathematical calculation that
describes the number of recordable injuries and illnesses per 100 full-time employees that
resulted in days away from work, restricted work activity and/or job transfer that a
company has experienced in any given time frame.

LOST TIME CASE – Any occupational injury or illness which results in an employee
being unable to work a full assigned work shift. (A fatality is not considered a LTC.)
Lost time cases result when there are no reasonable circumstances under which the
injured employee could return to meaningful work. It is assumed that if an employee
could work, even if it is not their normally assigned duties, alternate tasks that
accommodate the restrictive nature of an injury would be assigned to the employee. In
this situation, the days are recorded as RESTRICTED WORK DAYS, rather than Lost
Work Days. (Note that working from home, on a computer or at other assigned tasks, is
not considered restricted work activity unless the employee would normally perform this
function from home as part of their assigned work. Situations like this would be
considered lost work days. The incident, if employees can report to their normal
workplace, and they can be assigned and complete productive tasks to benefit the
company, can be considered restricted work days, rather than lost work days.)

LOST WORKDAY RATE – a mathematical calculation that describes the number of lost
work days per 100 full-time employees in any given time frame.

LOST TIME CASE RATE – a mathematical calculation that describes the number of lost
time cases per 100 full-time employees in any given time frame.
OCCUPATIONAL INJURY – Any injury (including a fatality) which results from a
work-related incident or exposure involving a single incident. Examples are:
• Thermal and chemical burns
• Cuts, abrasions and punctures
• Fractures or crushing injuries
• Respiratory irritations
• Instantaneous hearing loss
• Amputations
• Sprains or strains
• Broken bones

OCCUPATION ILLNESS – Any abnormal condition or disorder (other than an injury)

that resulted from a work-related exposure to a biological, chemical or physical agent.
These include both acute and chronic illnesses or diseases that may be caused by
inhalation, absorption, ingestion or direct contact. Some examples are:
CATEGORY EXAMPLES
Skin diseases Dermatitis, eczema or rash that is
caused by plants, oil, acne,
chromic ulcers, chemical contact,
or inflammation.
Lung diseases Silicosis, asbestosis,
pneumoconiosis, or other similar
disorder
Respiratory Conditions Pneumonitis, rhinitis or acute
congestion caused by work related
exposures to chemicals, dusts,
gases or fumes
Poisoning Exposure to lead, mercury,
cadmium, arsenic or other heavy
metals; inhalation of carbon
monoxide, hydrogen sulfide or
other gases; exposure to benzene
compounds, carbon tetrachloride,
or other organic solvents; exposure
to toxic levels of insecticide
sprays; and exposure to other
chemicals such as formaldehyde,
plastics or other resins.
Physical disorders Heatstroke, sunstroke, heat
exhaustion, freezing, frostbite and
other environmental effects;
radiation exposure; and effects
form non-ionizing radiation
sources such as welding flashes,
UV rays, microwaves and sunburn
 Repetitive Trauma Carpal Tunnel syndrome,
synovitis, tendonitis and other
conditions related to repeated
motion, vibration or pressure; and
noise induced hearing loss.
Other Anthrax, infectious hepatitis,
tumors, food poisoning, and
gradual hearing loss

RECORDABLE INCIDENTS – Recordable incidents include all work related deaths,

illnesses, and injuries which result in a loss of consciousness, restriction of work or
motion, permanent transfer to another job within the company, or that require some type
of medical treatment or first-aid. Companies with 10 or more employees need to report
their incident rates, types of incidents and lost/restricted work days to OSHA every year.
Recordable incidents are incidents that resulted from an exposure or event in the
workplace and that required some type of medical treatment or first-aid.

Incidents are not recordable if the employee has symptoms that merely surfaced while at
work but were the result of a non-work related event or exposure. For example, a cold or
an infection from a cut that was received at home is not recordable. Additionally,
“activities of daily living” are not normally recordable. For example, a heart attack is
generally not considered a recordable injury, unless it was caused by a singular event or
exposure at work that caused the attack. For more information on what is and is not
recordable, the OSHA website (http://www.osha.gov/recordkeeping/index.html) has
numerous resources that will guide a company through the recordability determination.
The OSHA website also has forms and guidelines to assist a company in the proper
reporting format.

SEVERITY RATE – a mathematical calculation that describes the number of lost days
experienced as compared to the number of incidents experienced.

TOTAL INCIDENT RATE – a mathematical calculation that describes the number of

recordable incident that a company experiences per 100 full-time employees in any given
time frame.

WORK RELATED – Work relationship is established with the injury or illness results
from an event or exposure in the work environment. The work environment is normally
considered the company premises, or another location where the employee is present as a
condition of employment (i.e. a construction site, or customer location). Driving to or
from work is not normally considered work-related, unless the company requires the
employee to drive or be transported to a specific location for a specific business purpose.
The following flowchart is a simplified version to assist companies in determining work-
relationship.
 Incident or exposure resulting in an injury or illness

On company premises Off company premises

Employee is Employee is
performing a work engaged in an
related activity, activity for
present as a condition their own
of employment or in personal
Presumed travel status as a part enjoyment
Work of a work related
Related function

Not Work
Related

DETERMINING LOST WORK DAYS:

Once a decision has been made that an injury or illness should be considered as a Lost
Time Case (LTC), the number of days charged to that case is the number of days an
employee lost work because of the incident. Days do NOT have to be consecutive. For
example, if an employee breaks their leg on a Monday, and loses the rest of that day plus
three additional days of work, then the employee comes back to work the following
Friday and is given restricted or limited work tasks, and then loses another two days
when their cast is removed, the total number of lost days would be five. The day the
injury or illness occurred is not counted as a lost work day. For incidents that have lost
time occurring over a longer period of time, weekends are counted as working days, and
the number of lost days is capped at 180 days.

CALCULATING RATES:
OSHA has established specific mathematic calculations that enable any company to
report their recordable incident rates, lost time rates and severity rates, so that they are
comparable across any industry or group. The standard base rate of calculation is based
on a rate of 200,000 labor hours. This number equates to 100 employees, who work 40
hours per week, and who work 50 weeks per year. Using this standardized base rate, any
company can calculate their rate(s) and get a percentage per 100 employees.

OSHA Recordable Incident Rate

The OSHA Recordable Incident Rate (or Incident Rate) is calculated by multiplying the
number of recordable cases by 200,000, and then dividing that number by the number of
labor hours at the company.
 Number of OSHA Recordable Cases X 200,000
IR = -----------------------------------------------------------
Number of Employee labor hours worked

For example, a company has 17 full-time employees and 3 part-time employees that each
work 20 hours per week. This equates to 28,400 labor hours each year. If the company
experienced 2 recordable injuries, then the formula works like this:

2 x 200,000 400,000
IR = --------------- IR = ---------- IR = 14.08
28,400 28,400

What is now known is that for every 100 employees, 14.08 employees have been
involved in a recordable injury or illness.

Please note that smaller companies that experience recordable incidents will most likely
have high incident rates, or the incident rates will fluctuate significantly from year to
year. This is because of the small number of employees (and hence the lower number of
labor hours worked) at the company. Calculations are more meaningful at larger
companies that have a higher labor hour count.

Lost Time Case Rate

The Lost Time Case Rate (LTC) is a similar calculation, only it uses the number of cases
that contained lost work days. The calculation is made by multiplying the number of
incidents that were lost time cases by 200,000 and then dividing that by the employee
labor hours at the company.

Number of Lost Time Cases x 200,000

LTC Rate = -----------------------------------------------------
Number of Employee Labor Hours Worked

Using the previous company example, assume that one of the two recordable cases had
lost work days associated with the incident. The calculations would look like this:

1 x 200,000 200,000
LTC Rate = ---------------- LTC Rate = ---------- LTC Rate = 7.04
28,400 28,400

What is now known is that for every 100 employees, 7.04 employees have
suffered lost time because of a work related injury or illness.

Lost Work Day Rate (LWD)

The Lost Work Day rate is primarily used only at larger companies. This does not
preclude a small business from using this calculation in their performance system,
however. The LWD rate is calculated by multiplying the total number of lost work days
for the year by 200,000, then dividing that number by the number of employee labor
hours at the company.

Total Number of Lost Days x 200,000

LWD Rate = -----------------------------------------------------
Number of Employee Labor Hours Worked

Using the previous company example and the broken-leg example used earlier, there
were 5 lost days due to the injury. The calculations would look like this:

5 x 200,000 1,000,000
LWD Rate = ---------------- LWD Rate = ------------- LTC Rate = 35.21
28,400 28,400

What is now known is that for every 100 employees, 35.21 days were lost from
work due to work related injuries or illnesses.

DART Rate (Days Away/Restricted or Job Transfer Rate)

The DART rate is relatively new to industry. This rate is calculated by adding up the
number of incidents that had one or more Lost Days, one or more Restricted Days or that
resulted in an employee transferring to a different job within the company, and
multiplying that number by 200,000, then dividing that number by the number of
employee labor hours at the company.

Total Number of DART incidents x 200,000

DART Rate = -----------------------------------------------------
Number of Employee Labor Hours Worked

Using the previous company examples, assume that the second recordable incident
resulted in limited or restricted work activity that necessitated a job transfer to a different
position in the company. The first was a broken leg that had only lost time associated
with it (no restriction or transfer). The calculations would look like this:

2 x 200,000 400,000
DART Rate = ---------------- DART Rate = ------------- DART Rate = 14.08
28,400 28,400

What is now known is that for every 100 employees, 14.08 incidents resulted in
lost or restricted days or job transfer due to work related injuries or illnesses.
Severity Rate
The severity rate is a calculation that gives a company an average of the number of lost
days per recordable incident. Please note, that very few companies use the severity rate
as a calculation, as it only provides an average. The calculation is made by dividing the
total number of lost work days by the total number of recordable incidents.

Total number lost work days

SR = ---------------------------------------------
Total number of recordable incidents

Again, using our previous company as an example, there were 5 lost work days and two
recordable incidents. So, the severity rate calculation would look like this:

5
SR = -------- SR = 2.5
2

What is now known is that for every recordable incident at the company, an
average of 2.5 days will be lost due to those work related injuries and illnesses.

Additional Assistance in calculating incident rates can be found on the OSHA website, in
their Voluntary Protection Programs (VPP) Policies and Procedures Handbook –
Appendix A.
(http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=DIRECTIVES&p_id=2976#appendixA)

SUMMARY
Incident rates, of various types, are used throughout industry. Rates are indications only
of past performance (lagging indicators) and are not indications of what will happen in
the future performance of the company (leading indicators).

Incident rates have been standardized, so that OSHA and other regulatory agencies can
compare statistically significant data, and determine where industries may need
additional program assistance. OSHA uses the recordable incident rates to determine
where different classifications of companies (manufacturing, food processing, textiles,
machine shops, etc.) compare to each other with regard to past safety performance.
Although OSHA could potentially use this data for enforcement action, unless incident
rates are consistently high for a small company over a number of years, they will not
normally target particular industries or companies for enforcement action.

In addition to the incident rate data, additional information may be sought by OSHA to
assist them in determining the most common types of injuries, and consequently assisting
them in determining what types of assistance programs are needed in various industries.
If OSHA or the Bureaus of Labor Statistics (BLS) contacts your company to report
additional data, you must follow through with their request for information.