BP (Business Partner) / Vendor /supplier in Sap MM: Open Menu Path

Document created by Mr Behram SAP MM & PM Master Trainer
behram581.bq@gmail.com
behram581.bq@outlook.com
BP (BUSINESS PARTNER) / VENDOR /SUPPLIER IN SAP MM

Open menu path
SPRO
IMG Path
Cross-Application Components
SAP Business Partner

Business Partner
Basic Settings
Business Partner Roles
Define BP Roles
Use
In this IMG activity you define the business partner roles and their attributes.
You also define the role categories with other relevant data.
The BP role categories are stored in a table that has the delivery class E.
Standard settings
The following business partner roles are delivered by SAP:
• 000000
• BUP001
• BUP002
• BUP003
• BUP004
• BUP005
• FS0000
The following role categories are delivered by SAP:
• BUP001
• BUP002
• BUP003
• BUP004
• BUP005
The following BP views are delivered by SAP:
• 000000
• BUP001
• BUP002
• BUP003
• BUP004
• BUP005
• FS0001
Do not modify these settings.
You should modify these entries only if, for example, you
• Want to use a completely different screen sequence
• Need additional screen sequences for your own role categories
• Have defined your own processes that should be programmed on role categories.
Note
You should not, in particular, modify the role categories delivered by SAP because SAP programs may access
them directly.
Activities
First make the following settings for the business partner role:
1. Attributes of the Role

a) Enter an alphanumeric, six-character key for the BP role.
b) Enter a title as the short form and a description as the long form for the role's text.
c) Set the Hide flag if the role should not appear in the dropdown list box of the role selection
in the dialog.
2. Attributes of the Role Category
a) Select a role category if the role should serve as a basis for programming.
Several roles can be assigned to a role category. The assigned roles are displayed in the
overview. You can navigate to the respective role by double clicking.
b) Determine which role should be assigned as the standard role.
The indicator is set automatically when a new role is created, provided the role category in
question has not already had other roles assigned to it.
The indicator ensures that only one role can be read when the role category is used as a
basis for programming.
Assigning a role category allows you to ensure that the role is updated in the table for the roles
(BUT100).
3. Settings for the Interface Control
a) Assign a BP view.
Define the BP view in the tasks menu via transaction BUPT -> Business Partner -> Control ->
Divisibility -> BP View.
If a BP view is not assigned, the settings for the BP view 000000 (General BP) are used in the
dialog.
b) Enter the position in which the role should appear in the dropdown box of the role selection
in the dialog.
If you do not make an entry for the roles, they are sorted in alphabetical order.
4. Save your data.
Define your own role categories, if necessary:

1. Enter a six-character key for the role category in the customer namespace (Y* and ZÜ*).
2. Enter a title as the short form and a description as the long form for the role category's text.
3. Enter a differentiation type (required entry).
4. Specify for which business partner categories the role category can apply.
5. Assign a business transaction to the role category, if necessary, and establish the influence on the
transaction.
Create Business partner General
BP Role categories for BP General

Create FI vendor ( financial accounting)

BP Categories roles for FI Vendor

Create MM vendor
BP Role categories for MM vendor

Define Business Partner Types

In this activity, you define business partner types.
Using the business partner type you can organize your business partners flexibly. One business partner type
can be assigned to each business partner in the dialog.
Using business partner types, you can show or hide fields in the activity Configure field attributes per business
partner type.
Standard settings
The following business partner types are supplied by SAP:
• 0001
• 0002
Forms of Address
Maintain Forms of Address

Short text
You can define forms of address
Use
In this activity, you maintain the forms of address for business partners.
Standard settings
All usual form-of-address texts are supplied. If you installed your system in several languages, you also receive
the translations in the respective languages.
Activities
1. Check the standard form-of-address texts for completeness.
2. Maintain the necessary form-of-address texts if required:
a) Choose “New Entries”.
b) Enter the key and the form-of-address texts. Set the "Person" or "Organization" indicator as
appropriate for the form of address.
c) Enter the proposed gender for a title if required. This entry will be used to propose a gender
based on the title supplied. The proposed gender can be changed by the user.
d) Enter the excluded gender values for a certain title. This is to exclude a gender based on
the title supplied. For example, you can exclude gender “Female” for title “Mr.” using this
entry.
e) Save your entries.

Persons
Maintain Academic Titles

Short text
You can define academic titles
Use
In this activity, you maintain academic titles .
Standard settings
The following academic titles are supplied by SAP:
• 0001
• 0002
• 0003
• 0004
• 0005
• 0006
Maintain Name Affixes

Short text
Maintain Name Affixes
Use
In this activity, you maintain name affixes.
Standard settings
The following name affixes are supplied by SAP:
• 0001
• 0002
• 0003
• 0004
• 0005
• 0006
Maintain Name Prefixes

Short text
You can define name prefixes
Use
In this activity, you maintain name prefixes.
Standard settings
The following name prefixes are supplied by SAP:
• 0001
• 0002
• 0003
• 0004
• 0005
• 0006
• 0007
• 0008
• 0009
• 0010
Marital Statuses
Maintain Marital Status

Short text
Maintain Marital Status
Use
In this activity, you maintain marital statuses.
Standard settings
The following marital statuses are supplied by SAP:
• 1
• 2
• 3
• 4
• 5
Occupations
Maintain Occupations
In this activity, you maintain occupations.
Occupation/group
Use
You can assign an occupation to business partners in the category "Person". This is for information purposes
only.
Examples
• Installer
• Teacher
Business Partner Relationships
Define Departments
Short text
Maintain Departments for the Business Partner Relationship 'Contact Person'
Use
In this activity you maintain the departments for the business partner relationship 'contact person'.
Standard settings
The following departments are supplied by SAP:
• 0001
• 0002
• 0003
• 0004
• 0005
• 0006
• 0007
• 0008
• 0009
• 0010
Define Functions
Short text
Maintain Functions for the Business Partner Relationship 'Contact Person'
Use
In this activity you maintain the functions for the business partner relationship 'contact person'.
Standard settings
The following functions are supplied by SAP:
• 0001
• 0002
• 0003
• 0004
• 0005
• 0006
• 0007
• 0008
• 0009
• 0010
Go back to menu path

Create BP
Create in BP General role

Street address
Communication & Comments

Tab _ Address overview
Tab _ identification
Tab _ control
Drill down _ notes

Tab _ Payment transactions
Click bank data

Select bank data & click validity
Tab _ status
Tab _ where used list
Tab _ additional text

Tab _ Technical identification
Now save it
Switch between change & display
Select FI vendor role

Cilck _ company code
Click tab _ company codes

Click tab _ create
Select company code

Check supplier box_
Adopt
Reconciliation acct:
Entre more details

Vendor payment transactions
Tab _Vendor correspondence

Vendor status
Vendor _ withholding tax
Vendor_ text
Now save it.

It will ask for the correspondence language in BP General role
Save it
Go to switch between change & display mode
Select MM vendor
Go to purchasing tab
Tab _ Purchasing organization
Create
Entre purchase organization
Transfer
1st it will give a warning . continue information box
Entre “order currency”

Entre “sales data”
Entre more details & drill down

Entre “Schema group” supplier
Tab _Partner function

Additional purchasing data
Interchangeability
Vendor text
PO text entered
Supplier region
Now save it BP/vendor /supplier has bee created in:

Business Partner_ Genral role
FI vendor
MM vendor
THANK YOU

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Document created by Mr Behram SAP MM & PM Master Trainer

BP (BUSINESS PARTNER) / VENDOR /SUPPLIER IN SAP MM

SAP Business Partner

Business Partner Roles

The following business partner roles are delivered by SAP:

The following role categories are delivered by SAP:

The following BP views are delivered by SAP:

Do not modify these settings.

• Want to use a completely different screen sequence

• Need additional screen sequences for your own role categories

1. Attributes of the Role

Define your own role categories, if necessary:

Create Business partner General

BP Role categories for BP General

Create FI vendor ( financial accounting)

BP Categories roles for FI Vendor

BP Role categories for MM vendor

Define Business Partner Types

The following business partner types are supplied by SAP:

Maintain Forms of Address

You can define forms of address

1. Check the standard form-of-address texts for completeness.

2. Maintain the necessary form-of-address texts if required:

a) Choose “New Entries”.

e) Save your entries.

Maintain Academic Titles

You can define academic titles

In this activity, you maintain academic titles .

The following academic titles are supplied by SAP:

Maintain Name Affixes

Maintain Name Affixes

In this activity, you maintain name affixes.

The following name affixes are supplied by SAP:

Maintain Name Prefixes

You can define name prefixes

In this activity, you maintain name prefixes.

The following name prefixes are supplied by SAP:

Maintain Marital Status

Maintain Marital Status

In this activity, you maintain marital statuses.

The following marital statuses are supplied by SAP:

Business Partner Relationships

Maintain Departments for the Business Partner Relationship 'Contact Person'

The following departments are supplied by SAP:

Maintain Functions for the Business Partner Relationship 'Contact Person'

The following functions are supplied by SAP:

Go back to menu path

Create in BP General role

Communication & Comments

Tab _ Address overview

Drill down _ notes

Tab _ Payment transactions

Click bank data

Select bank data & click validity

Tab _ where used list

Tab _ additional text

Tab _ Technical identification

Select FI vendor role

Click tab _ company codes