PROJECT MANAGEMENT MANUAL

CORPORATE DOCUMENT
Integrated Management System
 PROJECT MANAGEMENT MANUAL

RESPONSIBLE'S REVIEW
Rev. Date Description Author Revised Aprobed
RRB-MMP-
A.1 09.Sep.19 For information Tomassini Perosa
NLI

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INDEX
1. SAXUM’s Project management model .................................................................................. 3
1.1. Corporate Structure .......................................................................................................... 3
1.2. Project Structure ............................................................................................................... 4
2. Scope of our project management model ............................................................................ 4
3. Project management ............................................................................................................. 4
1.3. General .............................................................................................................................. 4
1.4. Model Structure of Project Execution Plans (PEP) ........................................................... 5
4. SAXUM Manuals and Procedures Library ............................................................................. 6

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1. SAXUM’s Project Management model

SAXUM specializes in providing high-level engineering and project management

services to the industry.
Our management style is based on project management through a corporate
structure, business units and the own management teams of each project.
This allows us to be a company that, following the corporate guidelines, we can adapt
the resources, techniques, structures and management to the particular
characteristics of each Project, in the region that is located.

1.1. Corporate Structure

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1.2. Project Structure

2. Scope of our project management model

SAXUM provides a wide range of project management services, which can be

summarized as:
• EPCM projects
• Engineering Projects: conceptual, basic and detailed.
• Feasibility Studies, Trade Offs, and Environmental Impact Projects
• Supervision and Maintenance Projects

3. Project Management
1.3. General

SAXUM, through the project teams and the support of the corporate areas design,
implement and control the execution of each Project through the Project Execution
Plans (PEP).

These plans, unique and unique to each project, reflect the Project or Service
Management Planning, its structure, characteristics, critical points, controls operations,
construction equipment, engineering, contractor control and any other methodology
that is customized and adapted to each need, always, considering the applicable legal

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framework and SAXUM's corporate guidelines.

Each PEP details the specific requirements of the Client, generating particular
application modalities for each contract and is sized according to its complexities. The
result of this planning also involves all the necessary verification, validation, monitoring
and measurement activities, both for products purchased, own and third-party
contracts, as well as for constructions and installations carried out.

In the case of purchased products, the identification of particular characteristics or

functions, calling them “Non-standard Products”, which may require specific Inspection
and Testing plans. The PEP in turn, has the particularity of being able to adapt to other
Management Systems such as that of the Client or other parties involved in the
contract.

1.4. Model Structure of Project Execution Plans (PEP)

Although the PEPs are tailored to each Project and the clients' own needs, its base structure is as follows:
A. Introduction
B. Definitions
C. Information about the Project
D. Scope of work
a. By SAXUM
b. By the Client
c. By others
d. Exclusions
E. Aplicable Legislation
F. Communications
a. Correspondence
b. Meeting Minutes
c. Telephone Conversation Records
d. E-mails
e. Recipients of the Correspondence
G. Project Organization
a. Project Organization Chart
b. Roles & Responsabilities
H. Project Control
a. Project Schedule
b. Deliverables:
i. Monthly Project Status Progress Report
ii. Needs Lists

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iii. Document filing control

I. Engineering Procedures
J. Construction Procedures. Mounting. Instrumentation
K. Procurement Procedures
L. Quality, Safety and Environment Procedures
M. Particular Operating Procedures
N. Administrative Procedures
O. Procedures for the control of technical documentation
P. Management of Contractors
Q. Certification and billing
R. Requirement for Engineering Changes
S. Notes of Change
a. Responsability
b. Procedure
T. End of the project
U. Project memory and file

4. SAXUM Manuals and Procedures Library

The management of our projects can include:
▪ The realization of multidisciplinary engineering designs,
▪ Management of the execution of constructions, assemblies, installations and commissioning,
▪ Project control; planning and scheduling,
▪ Contract administration,
▪ Procurement of equipment, materials and contracts,
▪ Supervision of manufacturing, inspections, measurements and tests,
▪ Comprehensive technical assistance and post start-up,
To do this, we have a Document System and corporate know-how focused on what we
call “4. SAXUM Manuals and Procedures Library”, where all of our internal management
and control mechanisms for the organization and each project are established and
disclosed.

As we said before, the adaptation of our Management System to projects is carried out
through PEPs and taking from the Library those application procedures.

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The following index summarizes SAXUM’s Corporate Procedures:

ENGINEERING MANAGEMENT
Document. Denomination Type. Documentation level Notes
Engineering Manual Corporate manual
Comprehensive checkup Procedure Engineering Manual
procedure Application
Foundation checklist Checklist Engineering Manual
Application
Checklist for concrete Checklist Engineering Manual
planes Application
Checklist for metal Checklist Engineering Manual
structural documents Application

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PROJECT MANAGEMENT
Document. Type. Documentation level Notes
Denomination
Project Execution Descriptive document for the The format is adapted to each
Plan execution and control of project, respecting corporate
SAXUM projects guidelines and those of clients or
partners
Presentation guidelines Set of instructions applicable to It contemplates the
and general instructions project management possibility of establishing a
particular Project Manual
Basic Procedures for Set of main procedures Central column, to which the
Project Management applicable to project procedures are incorporated
management individuals

PROCUREMENT
Document. Denomination Type. Documentation level Notes
General terms and Document with general guidelines to Corporate sourcing
conditions for purchases follow in the purchasing process process

Special conditions for Document with special and particular Corporate sourcing
purchases guidelines to follow in the purchasing process
process

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SAFETY AND HYGIENE AND ENVIRONMENT MANAGEMENT

Document. Denomination Type. Documentation level Notes

SAXUM Safety and Hygiene Manual containing mandatory standards
Manual and procedures for Safety and Hygiene

Security and Hygiene Annex for Annex of the manual. It contains the Supply
purchases general guidelines for purchases and Management
contracts considering the Health and including
Safety requirements. Subcontractors

QA/QC MANAGEMENT
Document. Type. Documentation level Notes
Denomination
Quality Assurance Descriptive manual of corporate roles, • Quality
and Control control mechanisms and typical assurement
Manual documentation for SAXUM projects • Quality controls
• Control of the
documentation of
• quality of the project.
Quality assurance Descriptive manual of the requirements and
manual for procedures applicable by contractors working
Contractors on SAXUM projects

Standards for Procedures with the basic requisitions for

technical drawing the technical drawing applicable in the
projects