Personnel Expenses
Personnel Expenses
Personnel Expenses
PERSONNEL EXPENSES
The Net Salary earned by a worker at the end of a given period usually a month results from a mechanism
integrating the elements of a salary, deductions with a fiscal nature and contributions according to regulatory
rates.
I.2- PERSONNEL
Personnel include everybody who is under the authority of another person or body called employer, to carry
out some work or render a service for a remuneration called salary.
This definition helps us to understand that an individual exploiter is not a personnel because his is not under
the authority of another person. His remuneration is recorded in the debit of account (1043 – Remuneration,
taxes and other personal expenses).
It is the same for a Chartered Accountant, a Consultant Engineer, a Sub-contractor and any other personnel
who renders an on the spot or time to time intervention in an enterprise. The remuneration for their
intervention is not called personnel expenses but it is known as honorarium and is recorded in the debit of
account (6324 – Professional honorariums).
I.3- SALARY
According to Article 61.1 of the labour code, Salary is a remuneration or earning evaluated in cash and fixed
either through an agreement, a regulatory dispositions or by conventional dispositions. It is due by virtue of
a written or verbal contract between the employer and the employee for work to be done or service to be
rendered.
1.4.2- Output or Performance Based System: Here, the salary paid is based on the output
(performance) of the worker. It is also called “Piece Work Salary” where the salary earned is in
function of the quantity or number of pieces produced by the worker.
Some enterprises combine the two forms of salary together by paying a time based salary and an output
bonus or allowance in order to maintain a balance between the two parties.
1.5.3- Periodicity
The Basic Salary represents the earning of an employee for a normal legal workload of 40 hours per week
or 173 hours per month. It is equally the salary concluded in the work contract or drawn from a collective
labour convention. It should not be less than the guaranteed minimum wage in our case. It can vary from
one sector of activity to another, from one zone of salary to another, from one professional category to
another, from one echelon to another and equally from one worker to another.
Overtime hours represents the hours paid to an employee because of work performed beyond the normal
workload and which are not considered as hours of equivalence, hours of prolongation, hours of
recuperation or hours worked on Sundays, legal public holidays and night work after 10 P.M (for workers
working during the day). Overtime earning is calculated by increasing the hourly rate with a certain
percentage. The increase rate of overtime for normal workload of forty (40) hours a week is as follows:
Overtime interval Increase Maximum total
duration
First 8 hours (41 – 48) 120 %
The following 8 hours (49 – 56) 130 %
The following 4 hours (till 20 hours per week) (57 – 60) 140 % 10 hours per day and 60
Sundays and legal public holidays 140 % hours per week
Night hours (after 10 P.M) and emergency during non-working 150 %
days
• If the Basic Salary is paid on the basis of an hourly rate, then the rate is used to calculate
overtime earnings, If the Basic salary is a monthly lump sum, then the hourly rate is
calculated by using the following formula:
The hourly rate =
• To determine the 173 hours, proceed as follows: o Normal weekly load = 40 hours, o Number
of weeks in a year = 52 weeks,
In addition to the normal legal duration of work of 40 hours per week and specificities of some sectors of
activities, the following are respectively considered as normal hours of work:
• EQUIVALENCE HOURS
These are hours considered to be normal hours in some professions in order to make up for moments of
inactivity thus: 45 hours, 48 hours, 54 hours and 56 hours per week are respectively equivalence hours of
work in those professions.
• HOURS OF PROLONGATION
Such hours are authorised in the following cases:
- Work Constraints or imperatives: relating to preparatory or complementary works not susceptible
to be done within the established or normal schedule.
- An Act of God: Work on a technical operation which cannot be ended at will due to the normal or
regular schedule.
- Work Emergency: Argent or Emergency works include works such as prevention of imminent
accidents, off-loading of an aeroplane, ship or camion.
• HOURS OF RECUPERATION
Hours recuperated or recovered are the hours lost in case of an act of God (force majeur), accidental
scarcity of materials, disaster, bad weather etc.
The recuperation should be done during working days and should respect the break time of workers.
The hours should be limited to the number of normal weekly hours less the number of hours actually worked
during the week.
Hours lost due to strike or luck out are not recuperated or recoverable.
2. Peter:
Weeks Mon. Tue. Wed. Thur. Fri. Sat. Sun.
1st Week 8 10 10 9 9 9 -
2nd Week 7 5 10 10 - - 6
3rd Week 8 10 10 10 10 4 -
th
4 Week 10 10 10 10 10 - 5
NB: Wednesday of the third week was not a normal
working day, Task:
1. Present a Tally sheet of hours of each employee,
2. Calculate the total earning of each employee,
Seniority corresponds to the effective time of service accomplished by a worker continuously in different
departments of the enterprise or its subsidiaries. Seniority premium is paid to a worker as from the first two
years of continuous work in the enterprise henceforth. It is calculated on the minimum salary of the
professional category and class of the worker (Salary of Echelon A). The rate is 4% after the first 2 years
and 2% per year as from the 3rd year (there is no ceiling)
Example: Determine the rate of seniority premium of the following employees for the calculation of gross
salary of the month of January 2015.
Employees Date of employment
Banadzem 10/04/2000
Ndonwi 1/02/2010
Amuam 15/01/2013
SOLUTION
Determination of the rate of seniority premium
Employees Date of employment Seniority on 31/12/2014 Rate of Seniority
Premium
Banadzem 10/04/2000 14 years 8 Months 28%
Ndonwi 1/02/2010 4 years 11 Months 8%
Amuam 15/01/2013 1 year 11 Months 0%
• NON REGULATED PREMIUMS: These are premiums freely fixed or instituted by the
employer.
Examples include; Output premium, Assiduity premium, Technicality premium, Duty post premium,
Safety/risk premium, 13th month salary etc.
The Labour code in its article 66 has imposed two advantages in kind to be offered to the employee by the
employer. These are housing and food and by extension, domestic servant, light, water, and service vehicle
are offered to some high personality employees.
The evaluation of advantages in kind is not done in the same manner by the fiscal authority and the social
organisation (NSIF) thus the following table indicates their respective rates of evaluation.
Advantages in kind Fiscal Evaluation Evaluation by NSIF
Housing 15% 1 time per day of work
25% per person (1/2 for Children below 15
Food 2.5 times per day of work
years) with a max. of 50,000F per month
Example: In the secondary and tertiary sector, the hourly rate of category A echelon 1 is 165F. During the
month of January, an enterprise in this sector tallied 26 days of work excluding Sundays and New Year day.
Task: Evaluate the contribution to NSIF for a worker who is housed and fed.
SOLUTION
Housing : 1 x 26 x 165 = 4,290F
Food : 2.5 x 26 x 165 = 10,725F
These deductions are deducted at source by the employer who has to transmit to the different beneficiaries
(Public treasury, NSIP, Syndicates, Creditors ...).
Example:
The elements of salary of two employees are given in the following table:
Employee A Employee B
Exercise
In the month of July 2014, Bate Rene received a basic salary of 156,000f. he put in an overtime of 19 hours
of which 2 hours was executed late in the night after 10 pm in order to meet up with a customers demand.
The following allowances were imputed in his pay slip
Longevity allowance 4% of basic salary
Technical allowance 20,000f
Vehicle allowance 30,000f
Lodging allowance 25,000f
Water 5,000f
Electricity 7,000F
Required
1. Calculate the hourly wage rate of the worker
2. Determine the overtime earned by the worker
3. Find the net taxable salary and the contribution salary for the month
3.2- CALCULATION OF THE CONTRIBUTION SALARY
The basis of calculation of National Social Insurance Fund (NSIF) deductions (contributions) is known as the
Contribution salary. It is calculated as follows:
Basic salary
+ add overtime
+ add Taxable allowances ( including Bonuses)
The contribution salary is usually equal to the gross taxable salary, and the amount of the contribution
salary should not exceed 750,000fcfa per month.
Taxable and contribution salary do not constitute elements of the pay slip. The are only calculated to
constitute the basis for the calculation of fiscal and social deductions.
the main fiscal deductions are: PIT, ACT, LDT, LBT, and AVT
1) Personal Income Tax (PIT)
This tax is not levied on grass taxable salaries less than 62,000f. it is calculated on the net taxable salary.
The amount of PIT is read on a scale based on the taxable salary. It can equally be calculated based on
peculiar rates as indicated on the following table
Rate of calculating (PIT)
Gross Taxable Salary(GTS) Rate PIT
Less than 62,000 0% 0
From 62,000 to 310,000 10% [(GTS x 70%) – (GTS x 4.2%) -41,667] x 10%
From 310,001 to 429,000 15% [(GTS x 70%) – (GTS x 4.2%) -41,667] x 15%
From 429,001 to 667 000 25% [(GTS x 70%) – (GTS x 4.2%) -41,667] x 25%
Above 667 000 35% [(GTS x 70%) – (GTS x 4.2%) -41,667] x 35%
If the net taxable salary is known, the stipulated rate can be applied on it in order to have PIT
this tax is deducted from the wage of workers and paid to councils for the provision of public water, street
lights, garbage collection, and ambulance. It is usually read on a scale based on the basic salary as shown
on the following table
b) social deductions
they are composed mainly of NSIF and Trade union contributions.
c) other deductions
other deductions that can be made on salary are advance salary. That is if the worker had collected his
salary in advance it will be deducted from the salary of the month. Deductions can also be made by court
order to pay debts. The employee can also ask the employer to make certain voluntary deductions like
savings, njangi.
Employers contribution
The employer is supposed to make a certain portion of the fiscal and social contributions on behalf of
employees. These include
- Fiscal contributions
Land bank tax (LBT) 1.5% of gross taxable salary
National Employment Fund (NEF) 1% of gross taxable salary
- Social contributions
Old age pension (NSIF) 4.2% of contribution salary
Family allowance
It is calculated on the employers contribution salary which must not be more than 300,000frs
As follows
- 7% for enterprises in the secondary and tertiary sector ( general sector)
- 5.65% for enterprises of the primary sector ( agricultural sector)
- 3.7% for enterprises in the educational sector
When the salaries are paid the following entries are made
date
421 Personnel advances Advance salary
422 Personnel wages due Net salary
425 Personnel trade union deductions Trade union
431 Welfare organisations Social deductions
447 State tax deductions at source Fiscal deductions
Total
Exercise
CYNDY works for NGWEN as a Category 8 worker and occupies the post of a Field supervisor. His
hourly agreed rate is 1,200f. his basic salary is calculated in relation to his normal working time of 40
hours per week. His hours of work have been extracted from his time sheet for February 2020 and
presented as follows.
- First week: 59 hours, including 4 hours on Sunday and 5 hours done late at night after 10pm
- Second week: 50 hours including 8 hours on a public holiday
- Third week: 58 hours including 3 hours on Sunday
- Fourth week: 42 hours including 4 hours on Sunday
The taxable salary and contribution salary are the same and equal to the gross salary of the worker.
Work required
i) Determine the basic salary and overtime earned (see appendix 1) (10 marks)
ii) Establish the pay slip no 222 issued to CYNDY for February 2020 (see appendix 1) (10 marks)