The Benefit of Using Project Management Tools

International Journal of Scientific & Engineering Research, Volume 5, Issue 7, July-2014 993
ISSN 2229-5518
The Benefit of Using Project Management tools

on Industries
Hamad Mohammed Abouhenidi
Abstract— Project management includes the process of planning, arranging, managing resources and procedures to achieve the organizational goals.
Goals are set and achieved in the project management and it’s all about processing and controlling. Project management is about the organizing and
controlling how the organizational goals are met. Just like the business managers who supervise a specific business area, project managers supervise
the overall project assigned to them and control cost and production matters within industries.
——————————  ——————————
1. INTRODUCTION
Project management has wide acceptance these days. Up to a Several methods are used by project managers to man-
little extent, project management is practiced by everyone.
age and implement different projects in the businesses.
Even farmers plan their working and the process of execution.
These methods include Total Quality Management,
(Norman, Brotherton, & Fried, 2010)
Six Sigma, Lean six-sigma, Just-in-time approach etc.
Without proper planning and execution, results cannot be
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A number of developed and developing companies are
achieved as desired. If one possesses strong management
using these methods to increase the productivity and
skills, it creates positive results and achievement of goals. Pro-
sustainability of organization. (Maserang, 2002)
ject management is like an art in business. Project manage-
ment is a full time job. In the industries like construction, 3 . ADVANTAGES AND DISADVANTAGES:
manufacturing, architecture and other developed businesses,
the key employees are project managers. (Gudda, 2011)
Project managers have several opportunities to explore in Every organizational activity has some unique under-
business for growth prospective. It is the responsibility of pro- lying characteristics that can be managed with differ-
ject managers to introduce new products, develop latest tech- ent specific tools. Project management tools are the
nologies and ensure the compatibility of strategies with the
methods and strategies adopted to implement a project
organizational achievement. Banks and insurance companies
for achieving organizational goals. Specific issues or
employ project managers for the implementation of new prac-
tices and standards. In short, the progress and development of problems are solved by the implementation of differ-
organizations in several industries is being explained by the ent projects but to determine the feasibility of the pro-
use of project management. Projects may include building jects is necessary. A project may have the following
new offices, launching new product that need to be handled characteristics:
and managed with care in accordance with the organizational
objectives. Project managers make sure the cost lie within the Every project is planned and executed for the
estimated value and there is no wastage of resources in the achievement of a specific goal. Point in time regarded
production processes.
as the time when the project gets completed. However,
2 . METHODS: several complexities may arise to reach the organiza-
tion goals. From planning to execution, labor, capital
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ISSN 2229-5518
and other resources play a vital role. These must be changed because of project management tools and
arranged, resourced and utilized in an accurate manner their abundant advantages. Richard P. Olsen defined
to avoid unnecessary cost and waste of resources. In- project management as a collection of tools applied to
formation and Control Systems must be planned to the resources for the achievement of tasks within time,
solve the problems associated. However, if project cost and other quality matters. Every activity or task
managers do not possess skills to effectively utilize the requires the use of several tools that fit to the task.
project management tools, results can be negative. (Heldman, 2011)
4. EXAMPLE: Use of project management tools reduces the distrac-

tion of business activities and problems associated
The graph below shows that there has been tre-
with them. For project realization, a proper team
mendous increase in the demand for project man-
commands all the skills, tools, technologies and the
agers because of high benefits associated with
resources required for the project. Tools and skills
them.
required for the project depend on its specificity and
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type. To fulfill the objectives of project, an organiza-
tion must possess minimum amount of adjustments to
ensure the project success. Every project has a differ-
ent combination of project management tools that en-
sure the success and benefits of the organization. Tra-
ditionally, four important phases are included in the
project management process. These phases include
project initial phase, project planning, its execution
and evaluation. (Griffin)
Techniques of project management that are lined with

the initial phase of project management include the
Use of project management tools have drastically in-
establishment of project team. A proper team is orga-
creased over years. The construction industry has ex-
nized to carry out different activities in the project
perienced high growth in the performance due to ef-
management. (Maserang, 2002)
fective use of project management tools. The process
of project management was very complex in the past 5 . CONCLUSION:
years. A huge effort was required for project planning
A proper relationship is established with the customers
and it’s implemented as well as sourcing of relevant
and organization understands that it is important to
factors. However, the project management has now
strengthen this relation. Project initial plan is estab-
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lished and activities for carrying out different works from
for achievement of goals are defined. Management http://www.umsl.edu/~sauterv/analysis/488_f0
procedures are established with the adoption of project 2_papers/ProjMgmt.html
management tools and techniques. Different roles are
6. Norman, E. S., Brotherton, S. A., & Fried, R.
assigned to different individuals and communication is
T. (2010). Work Breakdown Structures: The
strengthened among the team to bring out greater re-
Foundation for Project Management Excel-
sults of the industries. High growth profile is experi-
lence. John Wiley & Sons.
enced by the industries as a result of using project
management tools. Project initiation, planning, im-
plementation and completion are the four phases of
project lifecycle. For achieving good growth and per-
formance, project managers are hired and project
management tools are used for the growth and produc-
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tivity.
6. References
1. Callahan, K. R., Stetz, G. S., & Brooks, L. M.

(2011). Project Management Accounting:
Budgeting, Tracking, and Reporting Costs and
Profitability. John Wiley & Sons .
2. Griffin, D. (n.d.). Project Management in the

Construction Industry . Retrieved July 22,
2014, from
http://www.aiu.edu/publications/student/englis
h/Project%20Management.html
3. Gudda. (2011). A Guide to Project Monitoring

& Evaluation. AuthorHouse.
4. Heldman, K. (2011). Project Management

JumpStart. John Wiley & Sons.
5. Maserang, S. (2002). Project Management:

Tools & Techniques. Retrieved July 22, 2014,
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International Journal of Scientific & Engineering Research, Volume 5, Issue 7, July-2014 993

The Benefit of Using Project Management tools

4. EXAMPLE: Use of project management tools reduces the distrac-

Techniques of project management that are lined with

1. Callahan, K. R., Stetz, G. S., & Brooks, L. M.

2. Griffin, D. (n.d.). Project Management in the

3. Gudda. (2011). A Guide to Project Monitoring

4. Heldman, K. (2011). Project Management

5. Maserang, S. (2002). Project Management:

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