Exercise 9-1: Blog Entry

In this exercise you will create a new document and then save it in different file formats for use in other
programs.

1. Start Microsoft Word, if necessary, click Blank document and then type the following text,
pressing ENTER whenever you see the ¶ symbol (make corrections using the BACKSPACE or
DELETE key):

Welcome to My First Blog!¶

I have always wanted a place where I can freely express my opinions or comment on things I
find fascinating or intriguing.¶

I will try to ensure my blog entries are fun and interesting for everyone who decides to follow
me. I will also try to blog on a regular basis and will welcome all comments as we can learn a lot
from each other.¶

2. On the Quick Access Toolbar, click Save.

3. Click This PC in the center pane and click the arrow next to the Documents folder in the second
panel.
4. Click the Desktop folder, click the 7500-Student-Files folder (or navigate to the location where
the data files for this courseware are located) and click the Word folder.

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5. Click in the filename field, type: My First Blog - Student (use your own name or initials in the
place of “Student”) and press ENTER.

The document has now been saved. You can also confirm the document has been saved by
looking at the title bar which should now show My First Blog - Student - Word.

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Now create a new blank document and then create a new document based on a template provided by
Microsoft.

6. Press CTRL+N to create a new document.

A new blank document displays on the screen (the Document# will vary depending on how often
you press CTRL+N before or during this exercise).

7. Click File and click New.

8. Click the Blog post template.

Use this window to see a preview and description of the template. You can decide if you would
like to use this template to create a new document. Notice how this template for a blog entry is
already formatted with commonly-used styles for this type of document.
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9. Click Create.

Depending on whether someone has created a blog report previously, you may see a message
that prompts you to register on a blog site when you create a new document based on this type
of template. The template includes placeholders in which you can enter your personal
information. These placeholders are field codes. For the purpose of this exercise, click Register
Later.

10. Click in the [Enter Post Title Here] field code and type: Global Warming.

Notice how Word automatically replaced the existing text with the new text when you clicked
the field code.

11. Click in the blank line below the horizontal line, and type the following:

A lot of people have been talking about this topic for years now – some claim global warming is
happening and increasing significantly every year, while others claim it is a huge scam. How
many of us truly know what global warming is and what is really changing in the world?¶

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12. Press CTRL+S to save the document.

13. Click This PC and then navigate to click the Word folder as directed in step #4. Click in the
filename field, type: Global Warming Blog - Student and click Save.

Suppose you are asked to save a copy of this file in a different file format so the file can be adjusted by
someone with an old version of Word.

14. Click File and click Save As. Ensure This PC is selected and then click the Word folder if
necessary.
15. In the file name field, adjust the file name to Global Warming Blog (old Word) – Student, click
the arrow for the Save as type field and click Word 97-2003 Document. Click Save.
16. Click Continue to have Word maintain the compatibility check when saving the file.
Notice how the title bar in Word reflects the compatible file format:

Suppose you have been asked to save this file in a format that can be inserted into a web design
program such as Adobe Dreamweaver or given to someone who may need the text to be compatible
with the HTML language used for web pages.

17. Click File, click Save As, change the file name to Global Warming Blog (web) – Student, then click
the arrow for the Save as type field. Scroll in the list and click Web Page (*.htm, *.html) and
click Save. Notice that the file retains its formatting: the heading is bold and in a large font;
 there is a horizontal rule across the page, and then your blog post paragraph is displayed
underneath.

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Suppose now that you have been asked to save this file again as a plain text file so that if there are
problems with the HTML code created by Word, the web master can import text from the plain text file.
Plain text files do not include any formatting.

18. Click File, click Save As, change the name of the file to Global Warming Blog (plain) – Student,
and then click the arrow for the Save as type field. Scroll in the list and click Plain Text (*.txt)
and click Save.

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19. Click OK to allow Word to convert the file to plain text.

Now try working with basic file management tools.

20. Click the Close button at the top right corner of the current document window and click Don’t
Save if prompted to save the changes.

The document should no longer be visible on the screen.

21. Using the Windows taskbar, point at the Word icon to display the preview windows for each
document. Move to the one with the new blank document and click the Close button in the
preview window to close this document.
22. Click inside the first blog document, then press CTRL+W to close the document.

The Word application window remains open with no open documents.

The screen should now display with a grey background (depending on your color scheme).

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23. Click the File tab, then click Open to display the Open tab of the Backstage view.

The list in the right pane shows the Word documents you recently worked on under the Today
title. If there are any other recently used documents on this computer, they will display below
the list of documents for today also.

24. Click My First Blog - Student.

This document opens and displays on the screen.

25. Click the File tab and click Open.

 Notice that there are four documents listed for the Global Warming Blog files; also notice the
icon at the left of the file that identifies the file format of the document.

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Describe the difference of the 4 documents.

_______________________________

26. Click the Global Warming Blog (old Word) file with the outlined Word icon – this is the
document you saved in Word 97-2003 format. Click Register Later, if necessary.
27. Press CTRL+O, and in the Recent list for Today, click the Global Warming Blog (web) file with the
Internet Explorer icon at the left (this should be the HTML version). If prompted with the
message to register on a blog, click Register Later to continue.

This file will appear similar to the Word version. However, an HTML file saved in Word may not
always render perfectly in a web design program or inside a web browser. This is why a web
designer may ask you for the file in plain text so he/she can format the page from scratch. Let’s
look at this page in a web browser.

28. In the taskbar, click the File Explorer icon, navigate to the Word folder in the your folder, then
double-click the HTML version of this document to open it a web browser. Does it look exactly
the same as it does in Word or can you see subtle differences? The more complex the
formatting, the more opportunities there are for unexpected results in the web browser.

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29. In the taskbar, point at the Word icon and click inside any one of the open documents to return
to the Word window.
30. Press CTRL+O, and in the Recent list for Today, click the Global Warming Blog (plain) file with
horizontal lines, but no application icon. (This is the plain text file.)

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31. When prompted, click OK to allow Word to convert the file to plain text. Notice that plain text
includes no formatting, and no graphic elements.
Exercise 9-2: Basic Edits
In this exercise you will practice using the zoom buttons, apply different views, open a file in protected
mode, and copy and paste text.

1. Click File, click Open, ensure This PC is selected in the first column and Word is selected in the
Recent Folders. Click Global Warming Blog – student (from activity 9-1)to open this file.

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2. Click the button on the zoom bar at the lower right corner of the screen.

The magnification level of the document content increases by 10%. Remember that changing
the zoom affects only the display, not the actual size of the characters when the document is
printed.

3. Click the button two more times.

4. Click the Zoom level button to open the Zoom dialog box and then change the Percent to 75 and
click OK.

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5. Click the (Read Mode) button and notice how the view now changes for you.

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6. Click the View menu to see what options are available to you while in this view.
7. Click Edit Document to exit this view mode
8. Close the document without saving it.

Now try opening a document again. You want to protect it from any possible changes so you will
open it using Protected View.

9. Click File and then click Open if necessary, the click Browse to open the Open dialog box.
10. From the student data files, select Global Warming Blog – student and click the arrow for Open.
Then click Open in Protected View.
 The warning prompt should appear across the top of the document, indicating that this
document is now in protected view, preventing any changes being made to the file.

Protecting files is best used for?

________________________________

11. Click File and read the information in Backstage, indicating the file has been protected from any
changes until you enable editing.
12. Click the Save tab in the panel in the left. You cannot save the file because saving is disabled in
Protected View.

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13. In the message box, click Enable Saving to save the document.

Notice that the warning prompt about the protected view mode no longer appears.

14. Click File and click Close.

Exercise 9-3: Basic Formatting

In this exercise, you will apply basic formatting features in a document.

1. Click File, click Open, ensure This PC is selected as the location, and open the Word folder.
Double-click the Global Warming Blog – student file.
2. Double-click the word year in the first line and then click Bold in the Font group of the Home
tab.

Hint: If the Mini toolbar appears when you select the text, click the Bold button in the toolbar.

3. Select the word every year line and click Bold once more.
4. Select the last word world. On the Home tab, in the Font group, click the down arrow for the
Font color and click Green in the Standard Colors row.

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5. With the text still selected, press CTRL+B to add bold to the text.
6. Select the all and then on the Home tab, in the Paragraph group, click the down arrow for Line
Spacing. Click 1.0.

Notice the line spacing has reduced while the spacing between the paragraphs remains
unchanged.

7. Save this document as Budget Memo – Student and then close it.

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Exercise 9-4: Coffee Sales

In this exercise you will create a simple sales report by setting tabs on the ruler.
 1. Create a new document and save it as Coffee Sales – Student.

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2. Click the View tab, and in the Show group, check that the ruler is on; if it is off, click the option.
3. Type: Coffee Sales as the title and press ENTER.
4. At the far left of the ruler, click the Tab Selector until you see the Right Tab alignment character
appear. Then click at 2.5”, 3.5”, 4.5”, and 5.5”.

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5. Press TAB and type: Q1. Press TAB, type: Q2, press TAB, type: Q3, press TAB and type: Q4. Press
ENTER.
6. Type: Arabica and press TAB. Type: 4558, press TAB, type: 4905, press TAB, type: 4201, press
TAB, type: 4013 and press ENTER.
7. Type: Espresso and press TAB. Type: 2895, press TAB, type: 3595, press TAB, type: 2572, press
TAB, type: 2218 and press ENTER.

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8. Save and close this document.

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Exercise 9-5: Recipe

In this exercise, you will change some settings for a document that improve the readability of the
recipes.

1. Create new file type items below and save as Recipe - Student.

BASIC VANILLA CAKE

Ingredients
2 sticks unsalted butter, at room temperature, plus more for the
pans
3 cups all-purpose flour, plus more for the pans
1 tablespoon baking powder
1/2 teaspoon salt
1 1/4 cups sugar
4 large eggs, at room temperature
1 tablespoon vanilla extract
1 1/4 cups whole milk (or 3/4 cup heavy cream mixed with 1/2
cup water)
 Directions
1. Preheat the oven to 350 degrees F. Butter two 9-inch-round cake
pans and line the bottoms with parchment paper; butter the
parchment and dust the pans with flour, tapping out the excess.
2. Whisk 3 cups flour, the baking powder and salt in a bowl until
combined. Beat 2 sticks butter and the sugar in a large bowl with
a mixer on medium-high speed until light and fluffy, about 3
minutes. Reduce the mixer speed to medium; beat in the eggs,
one at a time, scraping down the bowl as needed. Beat in the
vanilla. (The mixture may look separated at this point.) Beat in
the flour mixture in 3 batches, alternating with the milk,
beginning and ending with flour, until just smooth.
3. Divide the batter between the prepared pans. Bake until the
cakes are lightly golden on top and a toothpick inserted into the
middle comes out clean, 30 to 35 minutes. Transfer to racks and
let cool 10 minutes, then run a knife around the edge of the pans
and turn the cakes out onto the racks to cool completely.
Remove the parchment. Trim the tops of the cakes with a long
serrated knife to make them level, if desired.

2. Click the Layout tab and in the Page Setup group, click Orientation and then click Landscape.

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3. In the Page Setup group, click Columns and then click Two.

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4. Click at the beginning of Recipe and press CTRL+SHIFT+ENTER to insert a column break.

Notice the recipe titles now line up at the top of each column.

5. Select the main title, click the Home tab and in the Font group, click Bold. Click the down arrow
for the Font Size and click 16. In the Paragraph group, click Center.
6. Bold the title of ingredients change the font size to 12pt and change the font color to blue.
7. Bold the title of direction, change the font size to 12pt and change the font color to green.

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8. Click the Insert tab and in the Header & Footer group, click Page Number. Click Bottom of
Page and then click Circle.
9. On the Design tab of the Header & Footer Tools ribbon, click Close Header and Footer.

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10. Save and close the document.

Exercise 9-6: Newsletter
In this exercise, you will look at different options to proof and review the document prior to sending it to
print.

1. Create new newsletter. Click new from template type newsletter in the search then select the
first newsletter in the list.

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2. Open the and save it as Newsletter A01 – Student.

3. Press F7 to spell check the entire document.
4. Read the information in the Grammar pane to see what Microsoft considers to be wrong in the
document. Then click Change.
5. Read the description of the next error and click Change.

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6. Click OK when prompted that the spell check is complete.

7. Press CTRL+F to display the Navigation pane. Type: heading 1 in the search field and press
ENTER.

There should be two results highlighted in yellow for you to peruse, as needed.

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8. Close the Navigation pane and press CTRL+H to display the Find and Replace dialog box.
9. Click in the Replace with field, type Main and then click Replace All.

You have now replaced the two occurrences of vendor with the word, partner.

10. Click Yes if prompted to continue searching from the beginning of the document, and click OK to
close the message box. Then close the Find and Replace dialog box.

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11. Save and close this document.

12. Click Print All Pages. Click Print Current Page and then click the Print button.

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13. Save and close the document.

Exercise 9-7: Newsletter with Pictures

In this exercise, you will add pictures to a document and then manipulate the graphics. This exercise
uses pictures available from CC web sites. The number and types of pictures will vary based on changes
made by web sites; focus should be on the task such as sizing, moving, or cropping.

1. Open the Newsletter A01 file and save it as Newsletter A01 with pictures - Student.

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2. Select the Street address text below the Heading 1.

3. Click the Insert tab and in the Illustrations group, click Online Pictures.

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4. Click in the search field, type: map and press ENTER.

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5. Scroll through the pictures and the click the first map
6. Click Insert to insert the picture into the document. With the picture selected, click the top right
handle and drag inward to make the picture approximately 1” in height.

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7. Under Picture Tools, click the Format tab in the Arrange group, click Wrap Text and click Square.
8. Position the mouse cursor anywhere inside the picture and drag it so that the top of the
paragraph aligns with the top of the picture.
9. Ensure the picture is still selected, and then on the Format tab, in the Size group, click Crop.
10. Using the crop handles around the picture, try to crop out as much of the white space around
the picture as possible, then click outside the image

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11. Save and close the document.

Exercise 9-8: Expenses

In this exercise you will create a simple table to record some expenses for the new office. You will then
format the table.

1. Press CTRL+N to create a new blank document. Type: Office Expenses for the title and press
ENTER. Then click the Insert tab, and in the Tables group, click Table.
2. Starting at the top left box in the grid, drag over to select 4 columns and then down to select 5
rows. When the correct number of columns and rows has been selected, click to insert the new
table into the document.
 Office Expenses

3. With the insertion point in the first box (cell) at the top left corner of the new table, type:
Expenses and then press TAB.
4. Type: Actual and press TAB. Type: Quote and press TAB. Type: Budget for the last column and
press TAB.

The insertion point should now be in the first cell of the second row.

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5. Enter text for the rest of the table as shown:

Expenses Actual Quote Budget

Rent 1500 1500 1500
Utilities 375 350 400
Office Supplies 750 700 1000
Furniture 2500 2550 3000

6. At the end of the 3000, press TAB.

You have just inserted a new row in the table for another expense item.

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7. Type: Parking, press TAB, type: 200, press TAB, type: 150, press TAB, and type: 400.
8. Save the file as First Month Expenses - Student.

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Now try changing the appearance of the table data by using simple formatting attributes.

9. Click to select all the cells in the first row and then click on the Mini toolbar.
10. Move the cursor to above the Actual column. When you see , click and drag to select the three
columns (Actual to Budget).
11. On the Home tab, in the Paragraph group, click Align Right.

Expenses Actual Quote Budget

 Rent 1500 1500 1500
Utilities 375 350 400
Office Supplies 750 700 1000
Furniture 2500 2550 3000
Parking 200 150 400

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12. Position the mouse cursor on the vertical line between the Expenses and Actual columns. When
you see, click and drag the line approximately five characters to the right.

The width of the Actual column is now smaller than the other two columns. This allows for
longer text entries in the Expenses column, as required.

13. Ensure all three columns are selected and then under Table Tools, click the Layout tab and in
the Cell Size group, click Distribute Columns to resize the selected columns evenly.

Expenses Actual Quote Budget

Rent 1500 1500 1500
Utilities 375 350 400
Office Supplies 750 700 1000
Furniture 2500 2550 3000
Parking 200 150 400

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14. Save the document and then close it.

Exercise 9-9: Track Changes

In this exercise, you will work with a document marked with tracked changes.

1. Create new file, click file new from template and search for resume, select the first resume
template and save it as Resume for yourname- Student.

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2. Fill-up the resume with your information.

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3. In the Review menu click Tracking group, click the arrow for Display for Review and then click All
Markup, if necessary.
 4. Take a few moments to review the changes that are marked in the document and describe how
they appear in the document?
_____________________________

5. Click the Review tab and in the Tracking group, click Track Changes to turn it on.

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6. In the Changes group, click Next to have Word highlight the first change for you.
7. In the Changes group, click Accept to accept the text entered (Expert). Word makes the change
and then moves to the next tracked change.

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8. In the Changes group, click the arrow for Accept, then click Accept All Changes to accept the
remaining changes in the document.
9. Save and close the document.