Word Tutorial

Microsoft Office Word 2010 allows you to create and edit personal and business
documents, such as letters, reports, invoices, emails and books. By default, documents
saved in Word 2010 are saved with the .docx extension. Microsoft Word can be used
for the following purposes −
 To create business documents having various graphics including pictures,
charts, and diagrams.
 To store and reuse readymade content and formatted elements such as cover
pages and sidebars.
 To create letters and letterheads for personal and business purpose.
 To design different documents such as resumes or invitation cards etc.
 To create a range of correspondence from a simple office memo to legal copies
and reference documents.

Audience
This tutorial has been designed for computer users who are willing to learn Microsoft
Word in simple steps and they do not have much knowledge about computer usage
and Microsoft applications. This tutorial will give you enough understanding on MS
Word from where you can take yourself to higher levels of expertise.

Prerequisites
Before you begin with this tutorial, we assume you have a basic understanding of
Computer peripherals like mouse, keyboard, monitor, screen, etc. and their basic
operations.

Getting Started Word 2010

Step 2 − Click the All Programs option from the menu.
Step 3 − Search for Microsoft Office from the submenu and click it.

Step 4 − Search for Microsoft Word 2010 from the submenu and click it.
This will launch the Microsoft Word 2010 application and you will see the following
window.

Explore Window in Word 2010

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File Tab
The File tab replaces the Office button from Word 2007. You can click it to check
the Backstage view. This is where you come when you need to open or save files,
create new documents, print a document, and do other file-related operations.

Quick Access Toolbar

This you will find just above the File tab. This is a convenient resting place for the
mostfrequently used commands in Word. You can customize this toolbar based on
your comfort.
Ribbon

Ribbon contains commands organized in three components −

 Tabs − These appear across the top of the Ribbon and contain groups of related
commands. Home, Insert, Page Layout are examples of ribbon tabs.
 Groups − They organize related commands; each group name appears below
the group on the Ribbon. For example, group of commands related to fonts or
group of commands related to alignment, etc.
 Commands − Commands appear within each group as mentioned above.

Title bar
This lies in the middle and at the top of the window. Title bar shows the program and
document titles.

Rulers
Word has two rulers - a horizontal ruler and a vertical ruler. The horizontal ruler
appears just beneath the Ribbon and is used to set margins and tab stops. The vertical
ruler appears on the left edge of the Word window and is used to gauge the vertical
position of elements on the page.

Help
The Help Icon can be used to get word related help anytime you like. This provides
nice tutorial on various subjects related to word.

Zoom Control
Zoom control lets you zoom in for a closer look at your text. The zoom control consists
of a slider that you can slide left or right to zoom in or out; you can click the + buttons
to increase or decrease the zoom factor.

View Buttons
The group of five buttons located to the left of the Zoom control, near the bottom of the
screen, lets you switch through the Word's various document views.
 Print Layout view − This displays pages exactly as they will appear when
printed.
  Full Screen Reading view − This gives a full screen view of the document.
 Web Layout view − This shows how a document appears when viewed by a
Web browser, such as Internet Explorer.
 Outline view − This lets you work with outlines established using Word’s
standard heading styles.
 Draft view − This formats text as it appears on the printed page with a few
exceptions. For example, headers and footers aren't shown. Most people prefer
this mode.

Document Area
This is the area where you type. The flashing vertical bar is called the insertion point
and it represents the location where text will appear when you type.

Status Bar
This displays the document information as well as the insertion point location. From left
to right, this bar contains the total number of pages and words in the document,
language, etc.
You can configure the status bar by right-clicking anywhere on it and by selecting or
deselecting options from the provided list.

Dialog Box Launcher

This appears as very small arrow in the lower-right corner of many groups on the
Ribbon. Clicking this button opens a dialog box or task pane that provides more
options about the group.
 Backstage View in Word 2010
Getting to the Backstage View is easy: Just click the File tab, located in the upper-left
corner of the Word Ribbon. If you already do not have any opened document, then you
will see a window listing down all the recently opened documents as follows −

If you already have an opened document, then it will display a window showing detail
about the opened document as shown below. Backstage view shows three columns
when you select most of the available options in the first column.
The first column of the backstage view will have following options −

S.No Option & Description

Save
1
If an existing document is opened, it will be saved as is, otherwise it will display a dialogue
box asking for the document name.

Save As
2
A dialogue box will be displayed asking for document name and document type, by default
it will save in word 2010 format with extension .docx.

3
Open
This option is used to open an existing word document.
4
Close
This option is used to close an open document.

5
Info
This option displays information about the opened document.

6
Recent
This option lists down all the recently opened documents

7
New
This option is used to open a new document.

8
Print
This option is used to print an open document.

Save & Send

9
This option will save an open document and will display options to send the document
using email, etc.

10
Help
This option is used to get the required help about Word 2010.

11
Options
This option is used to set various option related to Word 2010.

12
Exit
Use this option to close the document and exit.
Document Information
When you click the Info option available in the first column, it displays the following
information in the second column of the backstage view −
 Compatibility Mode − If the document is not a native Word
2007/2010 document, a Convert button appears here, enabling you to easily
update its format. Otherwise, this category does not appear.
 Permissions − You can use this option to protect your word document. You can
set a password so that nobody can open your document, or you can lock the
document so that nobody can edit your document.
 Prepare for Sharing − This section highlights important information you should
know about your document before you send it to others, such as a record of the
edits you made as you developed the document.
 Versions − If the document has been saved several times, you may be able to
access the previous versions of it from this section.

Document Properties
When you click the Info option available in the first column, it displays various
properties in the third column of the backstage view. These properties include the
document size, the number of pages in the document, the total number of words in the
document, the name of the author etc.
You can also edit various properties by clicking on the property value and if the
property is editable, then it will display a text box where you can add your text like title,
tags, comments, Author.

Exit Backstage View

It is simple to exit from the Backstage View. Either click on the File tab or press the
Esc button on the keyboard to go back to the working mode of Word
Reference
1. https://www.tutorialspoint.com/
2. https://support.microsoft.com/.
3. https://www.slideshare.net/.