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SECTION 16741
TELEPHONE EQUIPMENT AND SYSTEMS, EXTENSION

SECTION INDEX

PART 1 - GENERAL PAGE

1.1 Description 16741-02

1.2 Related Work 16741-12

1.3 Quality Assurance 16741-13

1.4 Submittals 16741-14

1.5 Applicable Publications 16741-23

PART 2 - PRODUCTS

2.1 Equipment and Materials 16741-25

2.2 Equipment Lists 16741-30

2.3 Equipment Items 16741-31

2.4 Distribution Equipment and Systems 16741-46

2.5 Installation Kit 16741-46

2.6 Auxiliary Systems 16741-47

PART 3 - EXECUTION

3.1 Installation 16741-48

3.2 Tests 16741-56

3.3 System Guaranty 16741-61

3.4 Training 16741-65

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SECTION 16741
TELEPHONE EQUIPMENT AND SYSTEMS, EXTENSION

SPEC WRITER NOTES:

1. Contact Department of Veterans Affairs,

Veterans Health Administration (VHA),
Telecommunications Support Service (TSS-
197), Telephone (301/427-3950) for technical
assistance.

2. Edit between //---//. Delete if not

applicable to project. Also delete any other
item or paragraph not applicable in the
section and renumber the remaining
paragraphs. DEFER TO VHA TSS-197 FOR
TECHNICAL ASSISTANCE AND APPROVAL CONCERNING
ALL ISSUES.

PART 1 - GENERAL

1.1 DESCRIPTION

A. This section specifies the furnishing, installing, certification, testing,

and guaranty of a complete and operating extension of an existing operating

Telephone System, and associated equipment (here-in-after referred to as

“the system”) and associated equipment to be installed in the VA //Medical

Center//, //, Out Patient Clinic// //, Nursing Home Care Unit// //,

Domiciliary// //, or ____________________// here-in-after referred to as

“the Facility”. The system shall include, but not be limited to, equipment

cabinets, interface enclosures, and relay racks, stand-by battery(s),

necessary combiners, traps, and filters; distribution nodes and/or

amplifiers; telephone instruments; auxiliary systems; and necessary passive

devices such as: protectors, isolators, splitters, couplers, cable “patch”,

“punch down”, and cross-connector blocks or devices, cable management

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items, voice and digital cable distribution system, and associated

hardware. The system shall additionally include, but not be limited to:

telecommunication closets (TC); telecommunications outlets (TCO); copper

and fiberoptic // , and analog Radio Frequency (RF) coaxial // distribution

cables, connectors, “patch” cables, and/or “break out” devices.

B. The system shall be delivered free of engineering, manufacturing,

installation, and operating defects. It shall be designed, engineered and

installed for ease of operation, maintenance, and testing.

C. The term “provide”, as used herein, shall be defined as: designed,

engineered, furnished, installed, certified, and tested, by the Contractor.

D. The Telephone System is defined as an EMERGENCY CRITICAL CARE COMMUNICATION

SYSTEM by the National Fire Protection Association (NFPA). Therefore, if

the system connects to or extends the telephone system, the system’s

installation and operation shall adhere to all appropriate National,

Government, and/or Local Life Safety and/or Support Codes, which ever are

the more stringent for this Facility. At a minimum (MIN), the system shall

be installed according to NFPA, Section 70, National Electrical Code (NEC),

Article 517 and Chapter 7; NFPA, Section 99, Health Care Facilities,

Chapter 3-4; NFPA, Section 101, Life Safety Code, Chapters 7, 12, and/or

13; Joint Commission on Accreditation of Health Care Organization (JCAHCO),

Manual for Health Care Facilities, all necessary Life Safety and/or Support

guidelines; this specification; and the original equipment manufacturer's

(OEM) suggested installation design, recommendations, and instructions. The

OEM and Contractor shall ensure that all management, sales, engineering,

and installation personnel have read and understand the requirements of

this specification before the system is designed, engineered, delivered,

and provided.

E. The VA Project Manager (PM) and/or if delegated, Resident Engineer (RE) are

the approving authorities for all contractual and mechanical changes to the

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system. The Contractor is cautioned to obtain in writing, all approvals

for system changes relating to the published contract specifications and

drawings, FROM THE PM AND/OR RE BEFORE PROCEEDING WITH THE CHANGE.

F. SYSTEM REQUIREMENTS

SPEC WRITER NOTE: Confer with the respective

Chiefs of Medical Media, IRM, and Engineering
Services; plus, technical assistance and
approval from VHA TSS-197 in order to select
and insert the following paragraph(s)
required by system design. At least one or
more of these paragraphs must be used to
ensure patient data access from each patient
bed location. Edit between the // ------- //
and renumber the remaining paragraphs, as
required.

1. The system shall extend the following minimum (MIN) services generated by

the existing telephone system. If these services are not generated by an

operating existing telephone system, the system shall be fully compatible

and capable of providing them in accordance with and supported by an

Original Equipment Manufacturer (OEM), and as specified herein. The

system shall provide continuous inter and/or intra-Facility // , and

analog RF // service. The system shall be capacity sized so that loss of

connectivity to an external telephone system(s) shall not affect the

Facilities operation in specific designated emergency operating locations

and instruments. The system shall:

a. Inter-operate, connect, and function fully with the existing local voice

and digital Telephone Exchange (LEC) Network(s), Federal Telephone

System (FTS) Inter-city Network(s), Inter-exchange Carriers, Integrated

Services Digital Network (ISDN), asynchronous/synchronous data terminals

and circuits including Automatic Transfer Mode (ATM), Frame Relay, and

local area networks (LAN), at a MIN.

b. Inter operate with current identified voice mail and automatic attendant

functions, and are required as specified herein. A universal night

answering function from a Facility designated remote locations shall be

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provided if not currently in operation and/or will not be deviated as a

result of the system installation.

c. Be a voice and data cable distribution system that is based on a

physical “Star” //, and/or “Ring”// //, and/or “Bus” // Topology. //An

analog RF coaxial cable distribution system shall be provided in a “home

run” configuration from each associated riser TC to identified locations

and as shown on the drawings. //

d. Be compatible with and able to provide direct digital connection to

trunk level equipment including, but, not limited to: directly accessing

trunk level equipment including dial dictation, radio paging, audio

paging, X.25, (NOTE: wide area gateway for operation with packet-

switched data communications networks and any X.25 application shall be

in full compliance with existing Federal Information Processing

Standards [FIPPS] publications), “T” and/or “DS” Bell System Carrier

Family, external protocol converters, and modulator/demodulator (MODEM)

pools. Additionally, connections to “T” and/or “DS” access/equipment or

Customer Service Units (CSU) that are used in FTS and other trunk

applications, shall be included in the system design. T-1 carrier

family, external protocol converters, and modulator/demodulator (MODEM)

pools. Additionally T-1 access/equipment (or CSU) shall be used in FTS

and other trunk applications are required by system design if these

functions are not provided by the existing telephone system and/or will

be deactivated by the system. The Contractor shall provide all T-1

equipment necessary to terminate and make operational the quantity of

circuits designated. The CSU's shall be connected to the system’s

emergency battery power supply. The system shall be fully capable of

operating in the Bell System “DS” Standard protocol and provide that

service when required.

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e. Contain attendant and operator consoles, video monitors with keyboards,

and printers to provide employee directory access from the Traffic

Management System (TMS), as required by system design if not provide by

the existing telephone system and/or will be deactivated by the system

installation. All additional console positions, video monitors, and

keyboards shall have identical capabilities. The system shall accept a

mixture of trunk types at each attendant console and extend calls

received via these trunks to station users.

f. Be capable of interfacing and operating with Direct-Incoming-dial (DID)

service to stations as identified herein. Assignment to DID shall not

affect intra-Facility operation. A DID trunk group, which will operate

as a separate trunk group from other Central Office (CO) trunks shall be

provided as described herein.

g. Contain the designated number of telephone instruments, where each

instrument (also referred to as “station”) shall have the ability to

direct dial other Facility telephone stations, the commercial telephone

network, tie-lines, and FTS telephone numbers without attendant

assistance. Each station shall be dual tone multi-frequency (DTMF) for

intra-Facility and external-Facility calling. The term DTMF, as used

herein, shall be defined as “a dialing operation (e.g., push-button,

digit dialing, or tone dialing, other than rotary dialing).

(1) Standard digital telephone instruments shall be provided to the

designated TCO(s) and as shown on the drawings.

(2) "Special hands free" telephone digital instruments shall be provided

at designated TCO(s) and as shown on the drawings.

h. Receive the specified telephone signals acquired from the LEC and FTS

contracted carrier, shall process and distribute them to the designated

telephone switch room, TCs, TCOs, and as shown on the drawings.

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i. At a MIN, one // or _____ // TCO(s) shall be provided on each room wall

and on either side of each door opening, and shall be supplied with an

associated (within three feet) or attached active duplex 120 Volts

Alternating Current (VAC) outlet (using a quad receptacle box for the

TCO and a separate duplex receptacle box for the AC outlet) and as shown

on the drawings (The ONLY ACCEPTIOM to this general one outlet per wall

rule shall be those specifically identified “special” locations (e.g.,

surgical suites, radiology, MRI rooms, labs, patient rooms, warehouse,

loading docks, storage rooms, etc.) where usually only two //, or

_____// active TCOs are designated and as shown on the drawings).

(1) The Contractor shall provide the TCOs that consist of one telephone

multipin and two data multipin jacks each meeting Category 5 Level of

service. The telephone multipin jack shall be interfaced and

connected to the system via a terminal punch block in each associated

TC.

(2) The telephone system Contractor shall connect each data multipin jack

to a separate data system approved terminating patch panel device in

each associated TC. The telephone system Contractor is not to

install active data distribution equipment to the system or cross

connect the data systems.

(4) The construction of distribution TCOs is found in SPECIFICATION

SECTION 16742, PART - 1, PARAGRAPH F.2.

(5) The appropriate distribution cable termination methods are found in

SPECIFICATION SECTION 16742 - PART - 1, PARAGRAPH F.2.

(6) The appropriate distribution TC construction is found in

SPECIFICATION SECTION 16742, PART - 1, PARAGRAPH F.2.

j. Be able to accomplish adjacent channel operation of the existing

telephone system’s local, long distance, and FTS telephone signals along

with data channels. The system equipment shall be installed and

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interfaced according to the OEM's schematic diagram for adjacent

telephone and data channel operation. The system shall be provided with

testing capability in each equipment rack and test ports that provides

access for each telephone and data channel without the need to

disconnect distribution cables or equipment. Each telephone and data

channel shall be processed as a single channel. A means of monitoring

the complete system along with appropriate printout and computer disk

archiving of each processed and distributed channel.

k. The system shall be designed to minimize cross talk, background

processor noise, inter-modulation, and other signal interference. The

equipment shall be installed and interfaced according to the OEM

schematic diagram for adjacent audio and data channel operation. Each

audio and data input channel shall be processed as a single separate

channel and combined into one output channel. Additionally, if not

provided in the existing telephone system or will be deactivated by the

system installation, an audio, data, and visual monitoring panel shall

be provided in the telephone switch room to test each converted audio

and data input and distribution channel //, and analog RF channels//

transmitted and received signal functions as described herein. The

system shall continuously electronically or electrically supervise the

EPBX’s Alternating Current (AC) power input, stand by batteries and

charger, and internal Direct Current (DC) power supply primary Voltages

and/or Currents; each remote control unit, audio and data //, and analog

RF// interface unit, from the telephone switch room. A trouble panel

shall be provided in the telephone switch room and at the telephone

operator room, Security Service Control Console //, MAS Emergency

Room,// //, and/or ___________// to check the supervisory signals,

signal level, audio sound and visual level, and alert personnel to

problems as described herein.

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2. Refer to Section 1.3 for initial voice sizing requirements. Also refer

to Section 1.3 for initial data sizing requirements.

3. The system shall be capable of interfacing with the existing or future

planned EPBX to be equipped at a MIN with the:

a. Hardware and software permitting switched asynchronous and synchronous

digital data transmission (send and receive full duplex).

b. Capability for Intra and Inter-Facility digital data transmission speeds

up to 19.2 kilo-Bits per second (kBps) asynchronous and to 56 kbps

synchronous.

c. Access to MODEMS and MODEM pool(s) (incoming and outgoing, asynchronous

and synchronous) for Intra-EPBX data transmission at MIN speed of 9.6

kBps shall be provided. POOLS MODEMS shall be configurable as

originate, auto answer, or dual mode.

(1) MODEMS shall be connected in send and receive hunt groups. Failure

of one or more MODEMS shall not disable any other inbound or outbound

MODEM. Priority status shall be displayed at user terminal to

indicate, busy, in queue, or MODEM ready for outgoing calls. A "time

out" feature shall be provided to disconnect from in/out bound calls

if no activity is on-line after a specified time. A class-of-service

restriction shall be assigned to limit access to the MODEMS.

(2) If switched data circuits are not required, voice circuits shall be

used. The number of MODEMS identified in Attachment Two and Equipment

List, shall be configured for personal computer (PC) access to and

from a VA provided server. A data user shall attach, through the

server, to a MODEM and gain access to any outgoing trunk (CO or FTS).

4. A system design where “looping” the distribution cables from room to room

shall not be permitted. SEE SPECIFICATION SECTION 16742 FOR CABLE

DISTRIBUTION TC AND TCO REQUIREMENTS.

5. The following system channels shall be provided:

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SPEC WRITER NOTE: Select and insert required

telephone and data channels. Telephone
channel selection should be based on a survey
matrix that identifies each location and type
of signals approved for the system.

a. Telephone Channels: // ______ , ______ , ______ , ______.//

b. Data Channels: // ______ , ______ , ______ , ______ .//

// c. Spare inputs at the EPBX output combiner: MIN of _______ //.

6. POINT OF TELEPHONE SYSTEM INTERFACE

a. The telephone and data signals shall be acquired at the existing

telephone EPBX equipment cabinet or as designated in the telephone

switch room TC. The Contractor is not responsible for the condition of

the telephone and data signals of the existing telephone system. If the

telephone and data signals at the interface point does not meet the MIN

signal level and quality as stated herein, the Contractor shall notify

the RE, in writing, detailing the nature of the deficiencies, and the

expected effect on the telephone and data signals in the new extension

system. The RE will coordinate with the Facility Engineering Officer so

the necessary repairs for the identified deficiencies can be

accomplished.

b. The system shall acquire telephone signals at ____________________ and

as shown on the drawings.

c. A MIN of ___________ emergency telephone connections shall be acquired

at ___________ and connected to _________________ back up circuits as

shown on the drawings.

7. EPBX LOCATION SELECTION

The EPBX cabinets and associated equipment shall be located in the

//basement, building .// //_______ floor, building .// other

__________.// and as shown on the drawings.

G. SYSTEM PERFORMANCE

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1. The system shall support the existing telephone EPBX functions. The

following operations are the MIN required if not provided by the existing

telephone EPBX:

a. Bit Rate Interchange (BRI) Functions.

b. ISDN in both Standard and Broad Bandwidths.

c. Fiber-optic Distributed Data Interface (FDDI).

d. ATM operation and interface.

e. Frame Relay.

f. Bell System Data “T” Carrier in single and multiple channels.

g. Bell System Digital Voice “DS” Carrier in single and multiple channels.

a. Provide the following Bit Rate Interchange (BRI).

b. ISDN both Standard and Broad Bandwidths.

2. System Sensitivity:

Satisfactory service shall be provided for at least 3,000 feet for all

voice and data locations.

// 3 Other __________________________________________________ //

//4.//3. The system shall meet the following MIN operating parameters:

a. CSU:

(1) System speed 1 giga-Bits (gB) per second, MIN

(2) Impedance 600 Ohms
(3) Cross Modulation -60 deci-Bel (dB)
(4) Hum Modulation -55 dB
(5) System data error 10 to the -10 Bits per second, MIN
(6) Loss:
Measured at the frame output with reference Zero (0) deci-Bel
measured (dBm) at 1000 Hertz (Hz) applied to the frame input:

(a) Trunk to station 1.5 dB, MAX

(b) Station to station 3.0 dB, MAX
(c) Internal switch crosstalk -60 dB when a signal of + 10 dBm, 500-
2,500 Hz range is applied to the
primary path.

(d) Idle channel noise: 25 dBrnC or 3.0 dBmO above reference

(terminated) ground noise, which-ever is greater.

(e) Traffic Grade of Service for Voice and Data:

1) A MIN grade of service of P-01 with an average traffic load of

7.0 CCS per station per hour and a traffic overload in the data

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circuits will not interfere with, or degrade, the voice

service.

2) Average CCS per voice station:

The average CCS capacity per voice station shall be maintained

at 7.0 CCS when the CSU is expanded up to the projected maximum
growth as stated herein.

b. Telephone Outlet:

(1) Isolation (outlet-outlet) 24 dB

(2) Impedance 600 Ohms
(3) Signal Level 0 dBmV + 0.1 dBmV
(4) System speed 100 mega-Bits (mB) per second, MIN
(5) System data error 10 to the -6 Bits per second, MIN

//H. THE FOLLOWING AUXILIARY SYSTEMS AND/OR CAPABILITES SHALL BE PROVIDED IF THE

EXISTING SYSTEM(S) IS NOT PRESENT OR WILL BE DEACTIVATED BY THE SYSTEM

INSTALLATION AND AS REQUIRED BY SYSTEM DESIGN //

//1. The system shall interface and provide a PUBLIC ADDRESS SYSTEM (PA) as

described in SPECIFICATION SECTION 16770 - PA EQUIPMENT AND SYSTEM

(contact TSS-197 for technical assistance). Each telephone console shall

have direct access to selected zones and all zone(s) paging. The console

attendant shall also have "priority access" (or ALL CALL or CODE ONE or

BLUE) to all zones. Selected station users shall have access to

appropriate zone(s) via sub zone (s), by dialing the proper access. The

Telephone Contractor is responsible for providing the required NFPA and

UL certified device(s) for the PA to be interfaced to and operated by a

DESIGNATED CRITICAL CARE EMERGENCY COMMUNICATION TELEPHONE SYSTEM. The

PA System “Emergency Life/Public Safety” rating will be upgraded to

“Critical Care” by the connection to the telephone system, therefore the

system will be installed to all appropriate Life Safety Code Standards

and Instructions. The system shall provide a feature to prevent the PA

from being "locked up" by a user placing the system on hold or leaving

the receiver "off-hook". //

//2. The system shall provide an MIN of six, or additional count as required

by system sizing, trunk interfaces for a TWO WAY RADIO PAGING SYSTEM as

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described in SPECIFICATION SECTION 16735 - TWO WAY RADIO EQUIPMENT AND

SYSTEM. A feature to prevent the radio paging system from being "locked

up" by a user or an operator putting the system on hold or leaving the

receiver "off-hook" shall be a part of the system. The Contractor shall

coordinate with the Facility or radio paging company to identify the

interface requirements of the system. The Telephone Contractor shall be

responsible for providing a NFPA and UL certified interface device for

the radio paging equipment to be connected to the Facility’s EMERGENCY

CRITICAL CARE COMMUNICATION TELEPHONE SYSTEM. The Two Way Radio System

“Emergency Life/Public Safety” rating will be upgraded to “Critical Care”

by the connection to the telephone system, therefore the system will be

installed to all appropriate Life Safety Code Standards and

Instructions.//

//3. The system shall provide an interface for a CENTRALIZED DIAL DICTATION

SYSTEM as described in SPECIFICATION SECTION 16743 - CENTRALIZED DIAL

DICTATION EQUIPMENT AND SYSTEM and shall provide the features, functions,

and services as required by the dial dictation system. Selected station

users shall have access to the centralized dictation system by dialing

the proper access code. The system shall have the capability of

transmitting DTMF signals for control, e.g., review, fast forward,

playback, etc. The Telephone Contractor shall be responsible for

providing a NFPA and UL certified interface device for the radio paging

equipment to be connected to the Facility’s EMERGENCY CRITICAL CARE

COMMUNICATION TELEPHONE SYSTEM. //

1.2 RELATED WORK

A. SECTION 01340 SAMPLES AND SHOP DRAWINGS

B. SECTION 16050 BASIC METHODS AND REQUIREMENTS
(ELECTRICAL)
C. SECTION 16111 CONDUIT SYSTEMS
D. SECTION 16127 CABLES, LOW VOLTAGE (600 VOLTS AND
BELOW)
E. SECTION 16140 WIRING DEVICES
F. SECTION 16450 GROUNDING

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G. SECTION 16670 LIGHTNING PROTECTION SYSTEMS

H. SECTION 16742 VOICE AND DIGITAL CABLE DISTRIBUTION
EQUIPMENT AND SYSTEMS
I. H-088C3 VA HANDBOOK DESIGN FOR TELEPHONE
SYSTEMS
// J. SECTION 16735 TWO WAY RADION SYSTEM AND EQUIPMENT //
// K. SECTION 16740 TELEPHONE SYSTEM AND EQUIPMENT //
// L. SECTION 16743 DIAL DICTATION SYSTM AND EQUIPMENT //
// M. SECTION 16770 PUBLIC ADDRESS SYSTEM AND EQUIPMENT //

1.3 QUALITY ASSURANCE

A. The Contractor shall show written proof of contractual relationship or

technical certification by the OEM, and shall be authorized by the OEM to

pass through the OEM’s certification and equipment warranty to VA.

Additionally, the OEM and Contractor shall accept complete responsibility

for the design installation, certification, and support for the system. The

Contractor, including all subcontractors (if any) shall have a MIN proven

three year track record for LEC and FTS coordination, EPBXs and associated

equipment, cabling projects involving UTP and STP Category 5 service

certification, optical fiber, and analog cable telecommunication

distribution systems. This record, along with the Contractor/OEM

certifications must be provided in writing as a part of the Contractor’s

technical submittal.

B. As an authorized representative of the OEM, the Contractor shall be

responsible for the design, satisfactory total operation of the system, and

its certification.

C. The OEM shall meet the MIN requirements identified in Paragraph 2.1.A.

Additionally, the Contractor shall have had experience with three or more

installations of systems of comparable size and complexity as requards to

coordinating, engineering, testing, certifying, supervising, training, and

documentation. Identification of these installations shall be provided as

a part of the submittal as identified in Paragraph 1.4

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D. The VHA TSS-197 reserves the right to inspect any of the identified

installations and question the user and owner concerning the installations

without the presence of the Contractor or OEM at the direction of the PM.

E. All equipment, cabling, terminating hardware, TCOs, and patch cords shall

be sourced from the certifying OEM or at the OEM’s direction, and support

the system design, the OEM’s quality control and validity of the OEM’s

warranty.

F. The Contractor’s Telecommunications Technicians assigned to the system

shall be fully trained, qualified, and certified by the OEM on the

engineering, installation, and testing of the system. The Contractor shall

provide formal written evidence of current OEM certification(s) for the

installer(s) as a part of the submittal or to the RE before being allowed

to commence work on the system.

1.4 SUBMITTALS

A. ON-SITE SURVEY

The Contractor shall provide an on-site telephone equipment location, cable

pathway, TC, TCO, and interconnection survey with the submittal that is

accomplished no later than 18 months prior to the expected completion of

the facility.

1. If the technical submittal is accomplished before the 18-month time

frame, the Contractor is required to re-accomplish this survey during the

12th month prior to the expected completion date of the facility.

2. The survey shall be accomplished by a physical walk through of the

facility and comparing current locations with the contract drawings

(including all approved changes) and existing TSS-197 survey performed at

the on-set of the project. Differences in locations between the two

surveys shall be clearly identified and shall be provided to the RE in

writing within 30 days of the commencement of the survey. The RE shall

in turn contact the PM, TSS-197, and Facility Staff to provide a remedy

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for each identified difference, prior to the Contractor proceeding with

the installation of telephone outlet locations.

3. A copy of the survey and RE and/or PM comments shall be provided to TSS-

197 with the submittal or no later than the 11th month prior to the

expected completion date of the facility.

B. ENVIRONMENTAL REQUIREMENTS

Technical submittals shall confirm the environmental specifications for TC

areas occupied by the system. These environmental specifications shall

identify the requirements for initial and expanded system configurations

for:

1. Floor loading for batteries and cabinets.

2. MIN floor space and ceiling heights.

3. MIN size of doors for equipment passage.

4. Power requirements:. The bidders shall provide the specific voltage,

amperage, phases, and quantities of circuits required.

5. Air conditioning, heating, and humidity requirements. The Contractor

shall identify the ambient temperature and relative humidity operating

ranges required to prevent equipment damage.

6. Air conditioning requirements (expressed in BTU per hour, based on

adequate dissipation of generated heat to maintain required room and

equipment standards).

7. Proposed floor plan based on the expanded system configuration of the

proposed CSU for this FACILITY.

8. Conduit size requirement (between MTC, computer, and console rooms.

9. Main backbone, trunk line, riser, and horizontal cable pathways, cable
duct, and conduit requirements between each MTC, TC, and TCO.

C. SUBMITTAL

1. Submittals on the system shall be provided in a loose leaf binder in

accordance with SECTION 01340, SAMPLES AND SHOP DRAWINGS. The RE shall

retain one copy and forward three copies of the submittal to the PM. The

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PM shall retain one copy and forward two copies of the submittal to

Department of Veterans Affairs, Telecommunications Support Service (197),

Suite 850, 8403 Colesville Road, Silver Spring, MD 20910 for technical

evaluation and approval.

2. If the submittal is technically approved, TSS-197 will retain one copy

for official records and return one technically approved submittal to the

PM.

3. If the submittal is technically disapproved, TSS-197 will return both

copies to the PM with written explanation attached indicating the areas

the submittal deviated from the system specifications. The PM will

return all copies to the RE with instructions for technical correction

and resubmission.

D. DOCUMENTS

The submittal shall be separated into sections for each subsystem and shall

contain the following:

1. Title page to include:

a. VA Medical Center
b. Contractor’s name, address, and telephone (including FAX) numbers
c. Date of Submittal
d. VA Project No.

2. list containing a MIN of three locations of installations of similar size

and complexity as identified herein. These locations shall contain the

following:

a. Installation Location and Name,

b. Owner’s or User’s name, address, and telephone (including FAX) numbers,
c. Date of Project Start and Date of Final Acceptance by Owner,
d. System Project Number, and
e. Brief (three paragraphs MIN) description of each system’s function,
operation, and installation.

3. Narrative Description of the system.

4. A List of the equipment to be furnished. The quantity, make, and model

number of each item is required.

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5. Interface cabinet and each distribution cabinet layout drawing, as each

is to be installed.

6. Equipment technical literature detailing the electrical and technical

characteristics of each item of equipment to be furnished.

7. Engineering drawings of the system, showing calculated signal levels at

the CSU output, each input and output distribution point, proposed

telephone outlet values, and signal level at each telephone outlet

multipin jack.

8. List of test equipment as per paragraph 1.3.E below.

9. Letter certifying that the Contractor understands the requirements of the

SAMPLES Paragraph 1.3.F.

10. Letter certifying that the Contractor understands the requirements of

Section 3.2 concerning acceptance tests.

E. TEST EQUIPMENT LIST

The Contractor is responsible for furnishing all test equipment required to

test the system in accordance with the parameters specified. Unless

otherwise stated, the test equipment shall not be considered part of the

system. The Contractor shall furnish test equipment of an accuracy better

than the parameters to be tested. The test equipment furnished by the

Contractor shall have a calibration tag of an acceptable calibration

service dated not more than 12 months prior to the test. As part of the

proposal, a test equipment list shall be furnished that includes the make

and model number of the following type of equipment as a MIN:

1. Spectrum Analyzer
2. Signal Level Meter
3. Volt-Ohm Meter
4. Time Domain Reflectomoter (TDR) with strip chart recorder
5. Bit Error Test Set (BERT)
6. Camera with a MIN of 60 pictures to that will develop immediately to
include appropriate test equipment adapters. A video camera in VHS
format is an acceptable alternate.

F. SAMPLES

16741-18
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A sample of each of the following items shall be furnished to the RE for

approval prior to installation. The samples may be returned to the

Contractor at the discretion of the RE.

1. TCO Wall Outlet Box 4" x 4"x 2.5" with:

a. One each telephone (or voice) RJ45 jack installed.

b. Two each multi pin data RJ45 jacks installed.
c. Cover Plate installed.
// d. Fiberoptic ST jack(s) installed. //
// e. RF (F)/video (BNC)/audio (XL)jack(s) installed. //

2. Data CCS patch panel, punch block or connection device with RJ 45

connectors installed.

3. Telephone CCS system with IDC and/or RJ45 connectors and cable terminal

equipment installed.

4. Fiberoptic CCS patch panel or breakout box with cable management

equipment and “ST” connectors installed.

5. Two-foot section of each copper cable to be used with cable sweep tags as

specified in paragraph 2.4.H and connectors installed.

6. Two-foot section of each fiberoptic cable to be used with cable sweep

tags as specified in paragraph 2.4.H and connectors installed.

// 7. Two-foot section of each analog RF, video coaxial, and audio cable to be

used with cable sweep tags as specified in paragraph 2.4.H and connectors

installed. //

// 8. Analog video CCS patch panel or breakout box with cable management

equipment and “BNC” connectors installed. //

// 9. Analog audio CCS patch panel or breakout box with cable management

equipment and “XL” connectors installed. //

// 10. Analog RF patch panel or breakout box with cable management equipment and

“F” connectors installed. //

G. CERTIFICATIONS

1. Provide a written certification from the OEM indicating that the proposed

supervisor of the installation and the proposed performer of the contract

16741-19
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maintenance is an authorized representative of the OEM. Include the

individual's exact name and address and OEM credentials in the

certification.

2. Provide a written certification from the OEM that the wiring and

connection diagrams meet National and/or Local (whichever is the more

stringent) Life Safety Guidelines, NFPA, NEC, UL, this specification, and

JCAHCO requirements and instructions, requirements, recommendations, and

guidance set forth by the OEM for the proper performance of the system as

described herein. VA will not approve any submittal without this

certification.

3. Pretesting Certification

After the system has been provided, pretested, and found to meet the

requirements of this specification, the Contractor shall submit a letter to

the RE certifying that the system is ready for the formal proof of

performance test to be accomplished in the presence of a Government

representative. This certification shall be made in accordance with the

test procedure paragraph 3.2.B. In the interim, the system shall be left

operating to "cook in". A copy of the recorded system pretest measurements

shall be submitted to the RE with the certification. The RE shall submit

one copy of the measurements to TSS-197 for review 15 working days prior to

the test.

H. EQUIPMENT MANUALS

Fifteen working days prior to the scheduled acceptance test, the Contractor

shall deliver, to the RE, four complete sets of commercial operation and

maintenance manuals for each item of equipment furnished as part of the

system. The manuals shall detail the theory of operation and shall include

narrative descriptions, pictorial illustrations, block and schematic

diagrams, and parts list. The RE shall submit one copy of each manual to

TSS-197 for review 15 working days prior to the scheduled acceptance test.

16741-20
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I. AS-INSTALLED EQUIPMENT AND WIRING DRAWINGS

Fifteen working days prior to the scheduled acceptance test, the Contractor

shall deliver, to the RE, four complete sets of as-installed drawings of

the system(s). These drawings shall show all inputs and outputs of

electronic and passive equipment correctly identified according to the

markers installed on the interconnecting cables. The drawings shall show

the signal levels of the telephone aural carriers of each telephone channel

at the input and output of all electronic equipment, beginning and end of

each distribution line, and the telephone outlets. The as-installed

drawings shall be in hard copy and two 3.5” disk copies properly formatted

to match the Facilities current operating version of Automatic Computer

Assisted Design (AUTO CAD) system. The RE shall obtain the Facilities

operating AUTO CAD version and provide it to the Contractor. The RE shall

submit one hard copy of each as-installed drawing to TSS-197 for review 15

working days prior to the scheduled acceptance test.

J. SURVEYS REQUIRED AS A PART OF THE TECHNICAL SUBMITTAL

The Contractor shall provide the following surveys that depict various

system features and capacities are required in addition to the on site

survey requirements described herein. The Contractor must coordinate with

TSS-197 to ensure the findings described in original TSS-197 surveys are

taken into account to form a part of the system requirements. Each survey

shall be in writing and contain the following information (the formats are

suggestions), as a MIN:

1. The CSU shall be compatible with the existing or projected EPBX and will:

a. Initially provide:

EQUIPPED WIRED
ITEM CAPACITY CAPACITY

(1) Main Station Lines:

(a) Single Line

(b) Multi Line
(Equipped for DID)

16741-21
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(2) Two-way DRTL

(3) Foreign Exchange (FX)
(4) WATS
(5) Conference
(6) Dial Dictation Access
(7) Radio Paging Access
(8) Audio Paging Access
(9) Off-Premise Extensions
(10) CO Trunk By-Pass
(11) CRT w/keyboard
(12) Printers
(13) Operator Consoles
(14) T-1 Access/Equipment
(15) Maintenance console

b. PROJECTED MAX GROWTH

The Contractor shall clearly and fully indicate this category for each

item identified in Paragraph 1.3.H.1.a. as a part of the technical

submittal. For this purpose, the following definitions are provided to

detail the system’s capability:

(1) All software and hardware required to completely equip the CSU with
all items listed under equipped capacity, shall be provided and
installed by the contractor 30 days prior to system cut-over.

(2) Wired Capacity" is to include all wiring and equipment listed under
wired capacity, with the exception of line, data, and trunk cards,
and shall be provided, installed, and tested 30 days prior to system
cut-over.

(3) The system shall be capable of expansion to the projected MAX growth
through the use of printed circuit boards and/or modular cabinets
which do not require extensive re-wiring and reprogramming.

2. DATA REQUIREMENTS

EQUIPPED WIRED
ITEM CAPACITY CAPACITY

a. Switched Data Circuits:

(1) Asynchronous
(2) Synchronous
b. MODEM Pooling:
(1) 1200/2400 kBps
(2) 4800 kBps
(3) 9600 kBps
c. Host Computer Port Access
d. PROJECTED MAX GROWTH

The Contractor shall clearly and fully indicate this category for each

item identified in Paragraph 1.3.H.2.a. as a part of the technical

16741-22
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submittal. For this purpose, the following definitions are provided to

detail the system’s capability:

(1) All software and hardware required to completely equip the CSU with
all items listed under equipped capacity, shall be provided and
installed by the contractor 30 days prior to system cut-over.

(2) "Wired Capacity" is to include all wiring and equipment listed under
wired capacity, with the exception of line, data, and trunk cards,
and shall be provided, installed and tested 30 days prior to system
cut-over.

(3) The system shall be capable of expansion to the projected MAX growth
through the use of printed circuit boards and/or modular cabinets
which do not require extensive re-wiring and reprogramming.

3. CABLE DISTRIBUTION SYSTEM DESIGN PLAN

A design plan for twisted pair and fiber-optic //, and analog RF, video,

and/or audio coaxial // distribution cable plant requirements are not

included in this document. SEE SPECIFICATION SECTION 16742 AND CONTACT

TSS-197 FOR SPECIFIC CABLE DISTRIBUTION SYSTEM REQUIREMENTS. HOWEVER,

the Contractor is required to formulate a projected cable count that

shall coincide with the TOTAL GROWTH items described herein. It is the

Contractors responsibility to provide the systems CCS, cable

distribution, and TCO requirements in order to develop a copper and

fiber-optic //, and analog RF, video, and/or audio coaxial //

distribution requirements plan using the following paragraphs as an

example:

a. Twisted Pair Requirements/Column Explanation:

Column Explanation

(1) FROM BUILDINGG Identifies the building by number or title

(2) FLOOR Identifies the floor by number (i.e. 1st,
2nd, etc.)
(3) ROOM NUMBER. Identifies the room, by number, from which
cabling shall be installed
(4) NUMBER OF Identifies the number of cable pair required
CABLE PAIR to be terminated on the floor designated OR
the number of cable pair (VA Owned) to be
retained
(5) NUMBER OF Identifies the number of strands in each run
STRANDS
(6) BUILDING Identifies the building by number or title
(7) ROOM Identifies room number

16741-23
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b. Fiber Optic Cabling Requirements/Column Explanation:

Column Explanation

(1) FROM BLDG Identifies building, by number or location,

from which cabling is installed
(2) ROOM NUMBER Identifies the room, by number, from which
cabling shall be installed
(3) TO BUILDING Identifies building, by number or location,
to which cabling is installed
(4) ROOM NUMBER Identifies the room, by number, to which
cabling shall be installed
(5) NUMBER OF Identifies the number of strands in each run
STRANDS of fiber optic cable
(6) INSTALLED Identifies the method of installation in
METHOD accordance with as designated herein
(7) NOTES Identifies a note number for a special
feature or equipment
(8) BUILDING Identifies the building by number or title

// c. Analog RF Cabling Requirements/Column Explanation

Column Explanation

(1) FROM BUILDING Identifies building, by number or location,

from which cabling is installed
(2) TC ROOM NUMBER Identifies the room, by number, from which
cabling shall be installed
(3) TO BUILDING IMC Identifies building, by number or location,
to which cabling is installed
(4) TC ROOM NUMBER Identifies the room, by number, to which
cabling shall be installed
(5) NUMBER OF Identifies the number of strands in each run
STRANDS of fiber optic cable
(6) INSTALLED Identifies the method of installation in
METHOD accordance with as designated herein
(7) NOTES Identifies a note number for a special
feature or equipment
(8) BUILDING MTC Identifies the building by number or title //

5. TELEPHONE INSTRUMENTS (OR STATIONS)

The Contractor shall clearly and fully indicate this category for each

telephone instrument and compare the total count to the locations

identified above and indicated the projected EPBX port count requirements

as a part of the technical submittal. Additionally, the Contractor shall

indicate the total number of spares.

Column Explanation

a. MSL Number of Main Station Lines (MSL) to be

associated with the instrument
b. INSTRUMENTS All equipment to be installed are assigned
AND OUTLETS the following codes

16741-24
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(1) DS Desk type - single line

(2) WS Wall type - single line
(3) DM Desk type - multi-line
(4) WM Wall type - multi-line
(5) JACK The type of jack shall be the type identified
(i.e. wall, single, dual, triplex, etc.)
(6) NOTES Identifies a note number which spells out a
requirement for a special feature or function
associated with the circuits and equipment on
that particular line of the station
(7) SVC Identifies the using SERVICE.
(8) POSITION Identifies primary user of the instrument by
position description or function.

6. TELECOMMUNICATION OUTLETS (TCO)

The Contractor shall clearly and fully indicate this category for each

outlet location and compare the total count to the locations identified

and as shown on the drawings as a part of the technical submittal.

Additionally, the Contractor shall indicate the total number of spares.

1.5 APPLICABLE PUBLICATION

A. The publications listed below form a part of this specification to the

extent referenced. The publications are referenced in text by basic

designation only. Except for a specific date given, the issue in effect

(including amendments, addenda, revisions, supplements, and errata) on the

date the system’s submittal is technically approved by VA, shall be

enforced.

B. JOINT COMMISSION ON ACCREDIATION OF HEALTH CARE ORGANIZATION (JCAHO)

Comprehensive Accreditation Manual for Hospitals - Volumes One and Two

C. NATIONAL AND LOCAL LIFE SAFETY CODE(S)

The more stringent of each listed code

D. NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

1. No. 69 National Electrical Safety Code

2. No. 70 National Electrical Code (NEC)
3. No. 75 Protection of Electronic Computer/Data
Processing Systems
4. No. 77 Static Electricity
5. No. 99 Standard for Health Care Facilities
6. No. 101 Life Safety Code
7. No. 1221 Installation, Maintenance and Use of Public
Fire Service Communication systems

16741-25
 12-96

E. UNDERWRITERS LABORATORIES, INC. (UL) STANDARD FOR SAFETY PUBLICATIONS

1. All supplies and materials shall be listed, labeled, or certified by UL

or a nationally recognized testing laboratory where such standards have

been established for the supplies, materials, or equipment. See

paragraph MIN Requirements Section 16050, BASIC METHODS AND REQUIREMENTS

(ELECTRICAL) and the guidelines listed in Paragraph 1.2.

2. The active electronic and passive distribution equipment required by the

OEM’s and Contractor’s system design and approved technical submittal

must conform with each UL standard in effect for the equipment with

appropriate label(s) affixed to each item of system equipment, as of the

date of the technical submittal was issued. Where a UL standard is in

existence for equipment to be used in completion of this contract, a test

must be conducted to certify the equipment meets the UL standard. This

test must be conducted by UL that makes periodic inspections of the

production of equipment. The Contractor shall provide, with the

technical submittal, certification and listing documents supplied by UL

or the testing laboratory for each piece of equipment to be furnished for

this project, that indicate the items conform to UL standards, where such

standards exist.

3. The Following are the MIN UL Requirements for the System:

a. No. 65 Wired Cabinets

b. No. 96 Lightning Protection Components
c. No. 96A Installation Requirements for Lightning
Protection Systems
d. No. 467 Grounding and Bonding Equipment
e. No. 497/497A/497B Protectors for Paired Conductors/
Communications Circuits/Data Circuits
f. No. 884 Under Floor Raceways and Fittings
g. No. 1198 Distress Signaling
h. No. 1459 Telephone Equipment

F. ANSI/EIA/TIA PUBLICATIONS

1. No. 568/568A Commercial Building Telecommunications Wiring

Standard
2. No. TSB-36 Additional Cable Specifications for
Unshielded Twisted Pair Cables

16741-26
 12-96

3. No. TSB-40 Additional Transmission Specifications for

Unshielded Twisted Pair Connecting Hardware
4. No. 569 Commercial Building Standard for
Telecommunications Pathways and Spaces
5. No. 606 Administration Standard for the
Telecommunications Infrastructure of
Commercial Buildings
6. No. 607 Grounding and Bonding Requirements for
Telecommunications in Commercial Buildings

G. AMERICAN TELEPHBONE AND TELEGRAPH COMPANY

Document 900-200-318 Outside Plant Systems Engineering Handbook

H. CONSULTATIVE COMMITTEE FOR INTERNATIONAL TELEPHONE AND TELEGRAPH (CCITT)

1. Standard for asynchronous dial-up communications at the speed given.

2. Standard for asynchronous dial-up communications.

I. FEDERAL INFORMATION PROCESSING STANDARDS (FIPPS) PUBLICATIONS

J. FEDERAL COMMUNICATIONS COMMISSION (FCC) PUBLICATIONS

Standards for telephone equipment and systems.

K. UNITED STATES AIR FORCE

Technical Order 33K-l-lOO Test Measurement and Diagnostic Equipment

(TMDE) Interval Reference Guide

L. COMMERCIAL STANDARDS

1. ISBN 0-13-083379-7 (025) BROADBAND NETWORK TECHNOLOGY

2. ISBN 0-02-415431-8 BUSINESS DATA COMMUNICATIONS

3. ISBN 0-13-083387-8 BROADBAND CODING, MODULATION, AND

TRANSMISSION ENGINEERING

PART 2 - PRODUCTS

2.1 EQUIPMENT AND MATERIALS

A. GENERAL

1. All equipment to be supplied under this specification shall be new and

the current model of a standard product of an OEM or record. An OEM of

record shall be defined as a company whose main occupation is the

manufacture for sale of the items of equipment supplied and which:

a. Maintains a factory production line for the item submitted.

b. Maintains a stock of replacement parts for the item submitted.

16741-27
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c. Maintains engineering drawings, specifications, and operating manuals

for the items submitted.
d. Has published and distributed descriptive literature and equipment
specifications on the items of equipment submitted at least one year
prior to the Invitation for Bid.

2. Specifications of equipment as set forth herein are salient and MIN

requirements, unless otherwise stated, and shall not be construed as

limiting the overall quality, quantity, or performance characteristics of

items furnished in the system. When the Contractor furnishes an item of

equipment for which there is a specification contained herein, the item

of equipment shall meet or exceed the specification for that item of

equipment.

3. While individual items of equipment may meet the equipment

specifications, and in fact, meet the system specifications; when

electrically associated with other equipment, the total system shall be

provided so that the interfacing, integration, combining, and/or

consolidation of equipment actually employed does not produce any

undesirable aural effects such as signal distortions, noise pulses,

glitches, audio hums, Voltage or spike transients, cross talk, etc.

4. The Contractor shall produce verification, in writing to the RE at time

of installation, that the type of wire/cable actually being provided is

recommended and approved by the OEM and will provide a total system free

of undesirable effects. The Contractor is responsible for providing the

correct protection cable duct and/or conduit and wiring even thought the

actual installation may be by another subcontractor.

5. The Telephone Contractor is responsible for interfacing the telephone //,

PA // //, Dial Dictation // //, Radio Paging // //and, __________//

systems with the system. The Contractor shall continually employ

interfacing methods that are approved by the OEM and VA. At a MIN, an

acceptable interfacing method, requires not only a physical and

mechanical connection; but, includes matching of signal, voltage, and

16741-28
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processing levels, with regard to signal quality and impedance. Each

interface point must adhere to all standards described herein for the

full separation of Critical Care, Life Safety, and Emergency systems.

6. The telephone equipment and // PA interface equipment // // Radio

interface equipment // // Dial Dictation interface equipment // shall be

the interface points for connection of the // PA // // Radio // // Dial

Dictation // interface cabling from the telephone switch via the system

telephone interface unit. The telephone interface unit // and PA

interface unit // // and Radio interface unit // and Dial Dictation

interface unit // shall be provided by the Telephone Contractor. // The

Telephone Contractor is not allowed to make any connections to the PA,

Radio, and/or Dial Dictation systems. //

7. Active component equipment shall consist of solid state components, be

rated for continuous duty service, comply with the requirements of FCC

standards for telephone equipment, systems, and service.

8. All passive distribution equipment shall meet or exceed -80 dB radiation

shielding specifications.

9. All interconnecting twisted pair, fiber-optic // or coaxial // cables

shall be terminated on equipment terminal boards, punch blocks, breakout

boxes, splice blocks, and unused equipment ports/taps shall be terminated

according to the OEM’s instructions for telephone cable systems without

adapters. The Contractor shall not leave unused or spare twisted pair

wire, fiber-optic //, or coaxial // cable unterminated, unconnected,

loose or unsecured.

10. The system shall utilize microprocessor components for all signaling and

programming circuits and functions. Program memory shall be non-volatile

or protected from erasure from power outages for a MIN of two hours.

11. The system shall provide the continuous electrical supervision of each

telephone switch cabinet mounted equipment, interconnecting cabling,

16741-29
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distribution cable plant, and back up battery and charger to determine

change of status and to assist in trouble shooting system faults.

12. All distribution Voltages, except for the primary AC power to the power

supply circuits, shall not exceed the classification of NEC Class II

Volts Root Mean Squared (RMS) into a the system working impedance.

13. Color code all distribution wiring to conform to the Telephone Industry

standard, EIA/TIA, and this document, which ever is the more stringent.

At a MIN, all equipment, cable duct and/or conduit, enclosures, wiring,

terminals, and cables shall be clearly and permanently labeled according

to and using the provided as-installed drawings, to facilitate

installation and maintenance. Reference SPECIFICATION SECTIONS 16127,

CABLES LOW VOLTAGE 600 VOLTS AND BELOW and 16742, VOICE AND DIGITAL //

AND ANALOG // TELECOMMUNICATION DISTRIBUTION CABLE EQUIPMENT AND SYSTEMS.

14. Connect the system’s primary input AC power to the Facility’ Critical

Branch of the Emergency AC power distribution system at points identified

and approved in writing by the RE.

15. Provide a backup battery for the system to operate and function normally

(as if there was no AC power failure) in the event of an AC power failure

for a MIN of four hours.

16. All equipment shall function and operate normally from the furnished

power source, and also, during input power fluctuations or loss of power

for a MIN of four hours.

17. Plug-in connectors shall be provided to connect all equipment, except

coaxial cables and interface points. Coaxial cable distribution points

and RF transmission lines shall use coaxial cable connections recommended

by the cable OEM and approved by the system OEM. Base band cable systems

shall utilize barrier terminal screw type connectors, at a MIN. Crimp

type connectors installed with a ratchet type installation tool are and

acceptable alternate as long as the cable dress, pairs, shielding,

16741-30
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grounding, and connections and labeling are provided the same as the

barrier terminal strip connectors. Tape of any type, wire nuts, or

solder type connections are unacceptable and will not be approved.

18. All equipment faceplates utilized in the system shall be stainless steel,

anodized aluminum, or UL approved cycolac plastic for the areas where

provided.

19. Noise filters and surge protectors shall be provided for each equipment

interface cabinet, switch equipment cabinet, control console, local, and

remote active equipment locations to ensure protection from input primary

AC power surges and noise glitches are not induced into low Voltage data

circuits.

B. EQUIPMENT FUNCTIONAL CHARACTERISTICS

FUNCTIONS CHARACTERISTICS

Input Voltage 105 to 130 VAC

Power Line Frequency 60 Hz ±2.0 Hz
Operating Temperature O to 50 degrees (°) Centigrade (C)
Humidity 80 percent (%) MIN rating

C. PRODUCT DELIVERY, STORAGE AND HANDLING

1. Delivery:

Deliver materials to the job site in OEM's original unopened containers,

clearly labeled with the OEM's name and equipment model and serial

identification numbers. The RE may inventory the EPBX and related

equipment.

2. Storage and Handling:

Store and protect equipment in a manner that will preclude damage as

directed by the RE.

D. EQUIPMENT STANDARDS AND TESTING

1. The system has been defined herein as a Critical Care System performing

Life Support Functions. Therefore, at a MIN, the system shall conform to

all aforementioned National and/or Local Life Safety Codes (which ever

are the more stringent), NFPA, NEC, this specification, JCAHCO Life

16741-31
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Safety Accreditation requirements, and the OEM recommendations,

instructions, and guidelines.

2. All supplies and materials (other than specific PA equipment items) shall

be listed, labeled or certified by UL or a nationally recognized testing

laboratory where such standards have been established for the supplies,

materials or equipment. See paragraph MINIMUM REQUIREMENTS Section

16050, BASIC METHODS AND REQUIREMENTS (ELECTRICAL) and the guidelines

listed in paragraph 2.J.2.

3. The provided active and passive equipment required by the system design

and approved technical submittal must conform with each UL standard in

effect for the equipment, as of the date of the technical submittal (or

the date when the RE approved system equipment necessary to be replaced)

was technically reviewed and approved by VA. Where a UL standard is in

existence for equipment to be used in completion of this contract, a test

must be conducted to certify the equipment meet the UL standard. This

test must be conducted by UL that makes periodic inspections of the

production of RF equipment. The Contractor shall include, in their

technical submittal, certification documents supplied by the testing

laboratory for each piece of equipment to be furnished for this project,

that indicate the items conform to UL standards, where such standards

exist.

4. Each item of equipment to be provided under this contract must bear the

approved UL seal or the seal of the testing laboratory that warrants the

equipment has been tested in accordance with, and conforms to the

specified standards.

2.2 EQUIPMENT LISTS

The Contractor shall include the list as a part of the technical submittal

as identified in Paragraph 1.4.B.2.d. Select the required equipment items

quantities that will satisfy the needs of the system and edit between

16741-32
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the // - //. Delete equipment items that are not required add additional

items required, and renumber section as per system design.

SPEC WRITER NOTE: Select the required

equipment items quantities that will satisfy
the needs of the system and edit between
the // - //. Delete equipment items that are
not required and renumber section as per
system design.
The following is the MIN equipment required by the system:
ITEM QUANTITY UNIT
1. //As required// CSU
2. //As required// Back-up Battery Power Supply
3. //As required// AC Power Supply
4. //As required// Equipment Cabinet(s)
5. //As required// Environmental Cabinet
6. 1 ea. Lightning Protection System
7. //As required// Distribution/Interface Cabinets
8. //As Required// Stand Alone Relay Rack
9. //As required// CCS
10. //As required// Audio Alarm Panel
11. //As required// Trouble Annunciator Panel
12. //As required// Wire Management System/Equipment
13. //As required// Telephone Instruments
14. //As required// Cable Distribution System
15. //As-required// System Conduits, Cable Duct, and/or Cable
Tray
16. 1 ea. Installation Kit
17. 1 ea. Separate Spare Part List
18. //As required// Telephone Paging Adapter (one each required
for PA, Radio, and Dial Dictation sub-
systems)
19. //As required// Time Out Device (one each required for PA,
Radio, and Dial Dictation sub-systems)

2.3 EQUIPMENT ITEMS

A. CUSTOMER SERVICE UNIT (CSU) EQUIPMENT

1. The CSU shall be fully self contained, electronic, digital in operation,

fully compatible with the existing telephone equipment, EPBX, and

perform, as a MIN, the following functions:

a. Intra-FACILITY:

Station-to-station four digit direct dialing to include those telephone

instruments equipped with the DID features.

b. Direct-output-dial (DOD):

From any unrestricted telephone instrument to any CO trunk or FTS access

lines by dialing a pre-designated access code. Also, DOD from any
station to tie-lines by dialing a pre-designated access code.

16741-33
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c. Incoming calls from FTS:

Access lines and tie-lines shall have the ability to direct dial all
stations without attendant assistance.

d. Restricted telephone instruments:

Shall have access to outside lines through the operators’ console.

e. Unrestricted telephone instruments:

Shall have access to all features, functions, CO trunks, FTS access

lines, tie-lines, toll free 800 numbers, and long distance directory
assistance, and all unrestricted data stations shall have access to all
MODEM pools and designated data trunks/equipment.

f. Class-of-service (COS):

Restrictions provided by the existing telephone system shall be

provided. These restrictions are to be applied individually or in
combination as dictated by individual telephone number service
requirements. Technical submittals shall describe the number and type
of COS restrictions available.

g. Provide all station users with the feature package provided by the
existing telephone system or at a MIN, those listed below. The ability
to restrict any of these features on a station by station basis shall be
provided:

(1) Line Hunt Capability

(2) Consultation Hold
(3) Shall Transfer
(4) Call Pick-Up
(5) Call Forwarding
(6) Call Queuing
(7) Call back/Ring back
(8) Music on Hold
(9) Conferencing
(10) Automatic Number Identification
(11) Station to Station Call Waiting
(12) Station and System Speed Dialing
(13) Call Park
(14) Universal Night Answer Service
(15) Line Load Control
(16) Dual Common Controls
(17) Line Lock Out
(18) Supervisory Signaling and Ringing

h. Fusing:

(1) The CSU shall be equipped with fuses to protect the total telephone
system and individual segments of the CSU so that a problem in one
segment may be isolated without damaging the total CSU.

(2) Fuses shall be of the alarm indicating type and their rating
designated by numerical or color code on fuse panels that are easily
visible.

16741-34
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i. Power Facility:

(1) The CSU shall be equipped with a complete on-line power supply. The
system shall consist of AC surge protection, dual load-sharing
rectifiers/chargers, batteries, and inverter.

(2) The power supply shall have a capacity sufficient to support the CSU
including projected MAX growth and as required in this
specification /for interfaced equipment.

(3) The reserve battery power supply shall have sufficient capacity to
supply the CSU for four (4) hours including projected MAX growth and
interfaced equipment. The battery power supply shall consist of not
less than 24 sealed (dry cells are not acceptable), maintenance-free
cells.

(4) The system shall be capable of adjustable voltage for float or

equalizing batteries. A full redundant system (not including
batteries and inverter) shall be provided. Each rectifier or charger
shall have the capacity to support the combined load requirements of
the existing EPBX as configured including MAX growth and interfaced
equipment.

(5) The Contractor shall coordinate with the local Facility Telephone
Contractor, coordinated through the RE and Facility Contracting
Officer, to determine CO trunk, FTS access line, and other required
interface unit power requirements and provide power to the GFE
telephone company or FACILITY furnished and installed interface units
so they will continue to function in event of a commercial AC power
failure.

j. Alarms and Trouble Indicators:

(1) The Contractor shall provide visual and audible alarms, equipped with
cut-off switches, indicating AC power failure, rectifier failure,
major and minor alarms, and temperature/humidity alarms. The
Contractor shall be responsible for providing the required sensors
for environmental alarms. These alarms shall be remoted to the
existing telephone system one other location to be as specified
herein. These alarms shall be separate and in addition to the major
and minor alarm functions.

(2) The alarm panel(s) shall contain small red indicator lamps for each
alarm with cut-off switches or one switch for all alarms and a
distinctive audible alarm(s) that can be heard over the ambient noise
in its respective location. If one cutoff switch is provided for all
audible alarms, it shall restore the alarms to the ready status
condition for the audible registration of additional alarms.

(a) The technical submittal shall describe any other CSU alarms that
are remoted.

(b) The technical submittal shall describe CSU alarms/indicators of

malfunction(s) that are located on the equipment.

k. The CSU shall provide four-digit intra-station dialing. See Attachment

three for desired functions.

16741-35
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(1) Due to the varied trunk group requirements and possible future trunk
group requirements, e.g. dial dictation and audio paging, alternate
access codes may be proposed. Grouping of like type trunk
group/features, e.g. 5-1 dial dictation, 5-2 radio paging, 5-3 audio
paging is acceptable.

(2) The CSU shall provide emergency numbers accessible by all station
users. The numbers shall appear on the console or a multi-line
instrument and at least one other designated location. There shall
be a distinctive audible and visual signal associated with the
emergency number to ensure immediate response to calls. The console
or multi-line instrument shall have the capability of priority
answering the emergency number and extending the call as the
situation dictates. A modified trunk circuit may be used for this
purpose.

l. The CSU equipment shall have such sensitivity as required to provide

satisfactory service up to 3,000 feet for all voice and data locations.

m. The Contractor Shall Provide a complete set of EPBX electronic modules

and/or cards to be used as on-hand operational emergency spare
equipment. One each of T-1, DS-**, interface cards etc. is the MIN
required or a compliment as directed by the OEM. Additionally, the
Contractor shall confer with TSS-197 to determine other spare items that
may be required to equip the system with a fully emergency repair
capability completely adhering to the System Guaranty Requirements as
described herein.

2. THE INSTALLED CSU SHALL BE MIN COMPATIBLE WITH THE EXISTING EPBX OR
EQUIPPED WITH THE FOLLOWING FEATURES AT A MIN

a. AC to DC power supplies.
b. Emergency battery power supply.
c. DC to AC inverter power supply (shall be connected to the CSU emergency
battery power supply).
d. Dual common controls.
e. Redundant signaling supply units, or equivalent.
f. Cable distribution frame.
g. Cable distribution system.
h. Programmable Emergency Telephone Number(s).
i. An on-site automatic program loading device (tape drives are not
acceptable) to reload system memory in case of power or system failure
(shall be connected to the CSU emergency battery power supply).
j. An on-site maintenance administration terminal (MAT) with CRT/keyboard
and printer (shall be connected to the CSU emergency battery power
supply).
k. An automatic central office trunk connection to pre-determined stations
for emergency trunk by-pass/cut-through service. Immediately upon
failure of the GFE EPBX, these stations shall have the ability to
process calls. If required, each of these stations shall be equipped
with automatic ground start for outgoing calls. Single line
instruments, if required, shall be provided by the contractor.
l. MODEM Pooling:
(shall be connected to the CSU emergency battery power supply).

3. VOICE MAIL

a. GENERAL

16741-36
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(1) The system shall allow a predetermined number of users to send

complete and confidential messages in the users own voice and receive
complete and confidential messages in the sender’s own voice. The
system shall provide 24 hours per day, 7 days per week access. The
system shall be integrated into the operation of the existing
telephone system and be compatible with the local telephone company
central office.

(2) The system shall provide capacity for the following number of ports:

Equipped Wired
Capacity Capacity

(a) Automated Attendant 12 20

(a) Voice Mail 12 20

(3) The voice mail system shall initially provide for 500 mailboxes and
40 hours of storage with growth to 60 hours of storage.

(4) VOICE MAIL FEATURES

The system shall have the following features:

(a) Access to the system and its features from any instrument anywhere
that provides DTMF signaling.
(c) The ability of those leaving a message to review the message
and/or edit the message that is being placed in the mailbox.
(d) Privacy/Security through the use of a "PASSWORD".
(e) The ability to send messages to users on the voice mail system in
the following manner:

1) To any user on the same voice mail system.

2) To more than one user on the same voice mail system - an adhoc
distribution list determined by the sender at the time of
message transmission.
3) To a predetermined distribution list.
4) Broadcast to all users on the same voice mail system.

(d) VERIFICATION, WITH RECEIPT - The ability of a user to request and

receive verification of when a message is actually played through
the use of a touch-tone command. The system shall indicate the
time and date of when a message is played and place that
information in the sender's mailbox.
(e) ENVELOPE INFORMATION - The ability of a user to request and
receive time and date information of when specific messages were
left in the user's mailbox.
(f) Connection to the voice mail system shall be through an extension
number of the existing telephone system EPBX or a seven/ten digit
telephone number from the local Telephone Company.
(g) Message "PROMPTS" shall be provided for every transaction.
Messages shall be provided for "GREETINGS" and "INSTRUCTIONS FOR
RECORDING OR EDITING A MESSAGE".
(h) A message waiting tone, lamp, and/or display shall notify the user
that messages are in the user's mailbox.
(i) A message shall notify the user, upon accessing the system, of how
many messages are in the users mailbox.
(j) The user, upon accessing the system, shall have the following
response alternatives:

16741-37
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1) Respond or send a reply to another user on the same voice mail

system.
2) Route the message to another user on the same voice mail system.
3) Delete the message.
4) Save the message.

(k) A "Default Path" shall be provided to allow those callers who do

not have touch-tone capability or who need to talk to someone to
be routed to an operator or some other predetermined answering
position.
(l) The system shall the ability to fast forward or rewind-recorded
messages while being reviewed by the user.
(m) The system shall present messages to the user on a "FIFO" basis.
(n) USER ADMINISTRATION - The system shall provide, as a MIN,
management information and statistics in the following categories;
(o) PORT USAGE - Traffic statistics on each of the different access
paths into the system.
(p) USAGE OF STORAGE CAPACITY - Remaining storage capacity at any one
time and during peak periods.
(q) MAILBOX USAGE - Connect time and number of new or saved messages.
(r) The USER ADMINISTRATION terminal shall allow for "CLASS OF SERVICE
CONTROLS" in the following areas and for the following parameters:

1) INITIAL AUTHORIZATION

a) Ability to enable a mailbox.

b) Record the "OWNER'S" name.
b) Set initial PASS NUMBER.

2) USAGE CONTROL

a) Length of personal greeting.

b) Length of messages received.
c) Number of messages.
d) Message retention time.

3) FEATURE AUTHORIZATIONS - Allowed or Not

a) Group List Creation.

b) Group List Usage.
c) Broadcast Messages.

B. VOICE AND DATA TRAFFIC MANAGEMENT SYSTEM (TMS)

1. A complete and self-contained on-site TMS shall be provided that is

fully compatible with and compliments the existing telephone system.

2. THE FOLLOWING MIN FUNCTIONS SHALL BE PROVIDED

a. A 300 CPS letter quality printer, shall be provided. The CSU and/or the
maintenance administration terminal may generate some of the reports.

b. The TMS shall be connected to the CSU emergency battery power supply.

c. All screen menus shall be standard with access to each category of

reports to be provided.

16741-38
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d. Traffic Accounting and Management Call Detail Recording (CDR) Package

shall be provided for all Voice and Data circuits. The TMS shall:

(1) Include all necessary hardware, software, and interconnections to the

CSU.
(2) Contain a database that shall be stored on non-volatile media. Tape
drives are not acceptable.
(3) Contain line numbers, physical locations of equipment by building and
room number, the department to which a line is assigned, the name of
the person(s) assigned to a particular number, the type of equipment,
and any comments regarding CSU features.
(4) Support additional I/O ports for video monitors or other terminals,
which will allow a passive display of the data base(s) by, authorized
medical center personnel other than those individuals responsible for
data input and conducting studies.
(5) Exhibit a method of security that shall be provided by User ID and
password to protect the data base(s).
(6) Perform separate voice and data line reports, on demand and
predetermined schedule, for automatic printing. As a MIN, the
following reports are required:

(a) Originating trunk traffic by trunk group expressed in CCS.

(b) Terminating trunk traffic by trunk group expressed in CCS.
(c) All trunk busy, by trunk group, expressed as blocked call count.
(d) All equipment busy, i.e., no dial tone and failure to complete
cross office call because of all equipment busy, expressed in
blocked call count.
(e) List of all equipment alarms, error tables, trouble logs, history
files, V & H coordinates etc.

(7) Perform the following console measurements for each console:

(a) Incoming calls.

(b) Calls answered.

(8) Contain remote video monitors that shall be provided in the immediate
vicinity of the telephone operators for use as an on-line directory
lookup system of FACILITY personnel. The Contractor provided
monitors shall be compatible with the proposed TMS hardware and
software.
(9) Produce reports that shall be in English notation and will not
require interpretation of abbreviations or codes by the user.
(10) Contain sufficient storage on disk shall be provided to prevent a
purge of stored data. Call record and facility usage data shall be
maintained in the database for a MIN of 30 days. Storage must be
capable of accommodating a MIN of 5,000 calls per day.

e. Samples of all reports generated by the TMS are to be submitted with the
technical submittal for evaluation of formats and compliance with
information field content.
f. Detailed description of the method to be used to measure traffic data
shall be included in the technical submittal.
g. Normal system traffic data shall be furnished to the appropriate
FACILITY staff within seven days of a FACILITY request. A complete and
comprehensive traffic study, to include the required traffic data with
the Contractor's comments and recommendations, will be prepared and
submitted to the appropriate FACILITY staff quarterly. These studies
shall be provided at no additional cost to the VA.

16741-39
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h. Automatic directory service shall generate a telephone directory that

includes, name, title, organization, location, extension, and class-of-
service. The contractor shall be responsible for loading and
maintaining the directory.
i. A Cable plant management function shall be provided with the following
MIN requirements:

(1) A list of off-premise cable by circuit number, numbers of pairs for

each circuit, and circuit definition.
(2) Provide a complete cable plant distribution record to identify the
location (cable pair) on the MDF, the riser, the size cable, cable
pair in-use (main cable feeder and station cable), building and room
number of the termination, and the type equipment terminated.
(3) Automatically provide when the service order is entered, the cable
number and pair assignments.

j. Equipment inventory list shall be provided containing the following MIN

requirements:

(1) CSU cabinets, cards (active and spares), batteries, current and surge
protectors, rectifiers, all peripheral equipment, i.e. radio page,
dial dictation, audio page, etc.
(2) Quantity of single and multi-line telephones, speakerphones, dial
intercom units, speakers, gongs, loud horns, bells, chimes,
recorders, etc.
(3) A list of equipment as being used or spare; ordered or received;
installed date, warranty date, cost, location, serial number, etc.

k. Data equipment, i.e. MODEMS, data terminal equipment (DTE), etc. shall
be listed separately and in the same format as the voice equipment.

C. EQUIPMENT CABINET WITH INTERNAL MOUNTING RACK

1. The equipment cabinet shall be lockable, heavy gauge steel with baked on

paint finish. It shall be floor or wall mounted with knock-out holes for

cable entrance and conduit connection, provided with ventilation ports

and quiet fan with non disposable air filter for equipment cooling. Two

keys shall be provided for each lock to the RE when the system is

accepted.

2. A MIN of one cabinet shall be provided with blank rack space, for

additional equipment. Blank panels shall be installed to cover any open

or unused rack space. Two 120 VAC power strips connected to surge

protectors, cooling fan with non-disposable air filter, and conduit or

cable duct interface to adjacent cabinet(s) shall be a part of this

cabinet.

16741-40
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3. Blank panels shall be color matched to the cabinet, 1/8” aluminum with

vertical dimensions in increments of 1.75” with mounting holes spaced to

correspond to Electronic Industry Association (EIA) 19” dimensions.

Single standard size blank panels shall be used to fill unused panel or

rack spaces in lieu of numerous 1.75” types. One blank 1.75” high blank

panel shall be installed between each item of equipment.

4. AC POWER OUTLET STRIP(S)

a. A strip shall be provided with an outlet for each item of equipment and

a MIN of four spare AC power outlets. Each strip shall be mounted

inside and at the rear of each equipment cabinet. It shall contain “U”

ground AC outlets for distributing AC power to the installed electronic

equipment. The strip shall be self-contained in a metal enclosure with

a MAX of 6-foot connecting wire with three-prong plug.

b. Technical Characteristics

Power capacity 20 Ampere (AMP), 120 VAC continuous duty

Wire gauge Three conductor, #12 AWG copper

5. CABINET AC POWER LINE SURGE PROTECTOR AND FILTER

a. Each cabinet containing active electronic equipment shall be equipped

with a AC Surge Protector and Filter. The Protector and Filter shall be

housed in one single enclosure. The Protector and Filter shall provide

instantaneous regulation of the AC input voltage and isolate and filter

any noise present on the AC input line. It shall be cabinet mounted and

the cabinet AC power strip (two strips MAX) may be connected to it.

b. Technical Characteristics

Input Voltage range 120 VAC + 15%

Power capacity 20 AMP, 120 VAC
Voltage output regulation +3.0%
Circuit breaker 15 AMP, may be self contain
Noise filtering Greater than 45 dB
AC outlets Four duplex grounded types, MIN
Response time 5 Nano Seconds
Surge suppression 10,000 AMPS
Noise suppression
Common -40 dB
Differential -45 dB

16741-41
 12-96

6. MAIN AC INPUT LINE

a. The CSU shall be equipped with AC voltage and current surge protectors

to prevent damage to the CSU and rectifiers from power line induced

voltage spikes, surges, lightning, etc.

b. Specific requirements for current and surge protection shall include:

(1) Five nanosecond (ns) response time to the transient.

(2) Voltage protection threshold, line to neutral, starts at no more than
220 volts peak. The transient voltage shall not exceed 300 volts
peak. Vendor shall furnish documentation on peak clamping voltage as
a function of transient AMP.
(3) Peak power dissipation MIN 35 joules per phase, as measured for l
millisecond at sub branch panels, l00 joules per phase at branch
panels and 300 joules per phase at service entrance panels. Vendor
shall furnish an explanation of how the ratings were measured or
empirically derived.

(4) Surge protector must not short circuit the AC power line at any time:

1) The primary surge protection components must be silicon

semiconductors. Secondary stages, if used, may include other
types of devices.
2) Surge protectors shall incorporate a visual device which indicates
whether the surge suppression component(s) is (are) functioning.
3) Surge protection devices shall be UL listed.
4) Voltage and current surge protectors shall be provided on all
ancillary equipment provided by the Contractor, not powered from
the CSU primary power supply and emergency battery, e.g.,
electronic telephones, service units, custom telephones, speaker
phones, modems, data terminal interface, etc.
5) Power dissipation 12,000 Watts (W) for l millisecond (l2 Joules).
6) Voltage protection threshold starts at not more than 110 VAC.
7) Surge protectors must not short-circuit the A/C line at any time.
8) Surge protectors shall be wholly self contained, plug in type for
110/120 VAC, 15 AMP, duplex receptacle.

D. ENVIRONMENTAL CABINET (IF SELECTED)

1. The Contractor shall provide this enclosure in lieu of a standard

equipment cabinet identified in Paragraph 2.3.A to meet system design in

hostile TC locations as identified on the drawings. The enclosure shall

fully sustain the installed, including electronic, equipment in the same

manner as the standard cabinet identified in Paragraph 2.3.A.

Additionally, the enclosure shall fully support all installed equipment

as if they were in a stand alone air handling area regardless of the

local area’s air handling capabilities. The enclosure shall be a fully

16741-42
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OEM assembled unit. If more than two enclosures are required in any

system location, those enclosures shall be OEM assembled for

consolidating or combining two or more enclosures in a single unit to

meet system space and equipment handling designs.

2. Technical Characteristics

Environmental control Automatic, heating and/or cooling, as

required
Temperature conditions
(rated at 1,300 W of install equipment heat generation)

Internal Range Maintains 80° to 105° of internal heat

conditions, MAX
External Range 100° + 25°, MAX

Forced air unit Required with non disposable air filter

unobstructed and uninterruptible
Air conditioning As required, fully internal mounted
Heater As required, fully internal mounted
Uninterruptible power supply As required, fully internal mounted
Front door Full length, see through, EMI
resistant, and lockable
Rear door Full length, non-see through, EMI
resistant, and lockable
Conduit wiring entrance Top and/or bottom, fully sealed
Input power 2 ea. MIN 120 VAC @ 20A, MAX,
independent circuit, conduit for fixed
or armored cable for moveable
installations
Dimensions

Height 78”, MAX

Width 25”, MAX
Depth 38”, MAX
Front panel opening 19”, w/ EIA mounting hole spacing

E. DISTRIBUTION OR SYSTEM INTERFACE CABINET

1. The cabinet shall be constructed of heavy 16 gauge cold rolled steel,

have top and side panels and hinged front and rear (front door only if

wall mounted) doors. It shall have baked-on iron phosphate primer and

baked enamel paint finish in a color to be selected by the using Facility

Service Chief or TSS-197, contain integral and adjustable predrilled rack

mounting rails or frame that allows front panel equipment mounting and

access. When all equipment, doors and panels are installed, snap-in-

place chrome trim strip covers are required to be installed that will

16741-43
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cover all front panel screw fasteners. It shall be equipped in the same

manner as the equipment cabinet.

2. Technical Characteristics

Overall height 85 7/8", MAX

Overall depth 25 1/2", MAX
Overall width 21 1/16", MAX
Equipment vertical 77 1/8”, MAX
mounting space
Front panel horizontal 19 1/16”, MAX
width

F. STAND ALONE EQUIPMENT (OR SOMETIMES CALLED RADIO RELAY) RACK

1. The rack shall be constructed of heavy 16 gauge cold rolled steel and

have fully adjustable equipment front mounting rails that allows front

panel equipment mounting and access. It shall have baked-on iron

phosphate primer and baked enamel paint finish in a color to be selected

by the using Facility Service Chief or VHA TSS-197. It shall be floor or

wall mounted or mounted on casters as directed by the RE.

2. Technical Characteristics

Overall Height 85 7/8", MAX

Overall Depth 25 1/2", MAX
Overall Width 21 1/16", MAX
Front Panel Opening 19", EIA horizontal width
Hole Spacing per EIA and Western Electric (WE)

G. CROSS-CONNECTION SYSTEM (CCS) EQUIPMENT BREAKOUT, TERMINATION CONNECTOR (OR

BULKHEAD), AND PATCH PANELS

1. The connector panel(s) shall be made of flat smooth 1/8 inch thick solid

aluminum, custom designed, fitted and installed in the cabinet. Bulkhead

equipment connectors shall be mounted on the panel to enable all cabinet

equipment’s signal, control, and coaxial cables to be connected through

the panel. Each panel shall be color matched to the cabinet installed.

a. Voice (or Telephone)

(1) The CSS for voice or telephone service shall be Bell System (or AT&T)

approved (110A type) punch blocks that is the MIN requirement for

voice or telephone, and control wiring in lieu of patch panels, each

being certified for category five service. IDC punch blocks (with

16741-44
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internal RJ45 jacks) are acceptable for use in all CCS and shall be

specifically designed for category five telecommunications service

and the size and type of UTP cable used as described herein. Punch

block strips shall be MIN secured to an OEM designed physical

anchoring unit on a wall location in the MTC, IMTC, RTC, and TC.

However, console, cabinet, rail, panel, etc. mounting is allowed at

the OEM recommendation and as approved by VHA TSS-197. Punch blocks

shall not be used for Class II or 120 VAC power wiring.

(2) Technical Characteristics

Number of horizontal rows 100, MIN

Number of terminals per row 4, MIN
Terminal protector required for each used or unused
terminal
Insulation splicing required between each row of
terminals

b. Digital or High Speed Data

(1) The CSS for digital or high-speed data service shall be a patch panel

with modular female RJ45 jacks installed in rows. Patch panels and

RJ45 jacks shall be specifically designed for category five

telecommunications service and the size and type of UTP or STP cable

used. Each panel shall be 19” horizontal EIA rack mountable

dimensions with EIA standard spaced vertical mounting holes.

(2) Technical Characteristics

Number of horizontal rows 2, MIN

Number of jacks per row 24, MIN
Type of jacks RJ45
Terminal protector required for each used or unused
jack
Insulation required between each row of
jacks

c. Fiberoptic //, and Analog Audio//

(1) Product reference of a Government Approved (US State Department) type

is Telewire, PUP-17 with prepunched chassis mounting holes arranged

in two horizontal rows. This panel may be used for fiber optic,

audio, control cable, and Class II Low Voltage Wiring installations

16741-45
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when provided with the proper connectors. This panel IS NOT allowed

to be used for 120 VAC power connections.

(2) Technical Characteristics

Size
Height Two RUs, (3.5”) MIN
Width 19 1/16”, EIA MIN
Number of connections 12 pairs, MIN
Connectors
Audio Service Use RCA 1/4" Phono, XL or Barrier
Strips, surface mounted with
spade lugs (punch block or wire
wrap type strips are acceptable
alternates for barrier strips as
long as system design is
maintained and VHA TSS-197
approved)
Control Signal Service Barrier strips surface mounted
with spade lugs (punch block or
wire wrap type strips are
acceptable alternates for barrier
strips as long as system design
is maintained and VHA TSS-197
approved)
Low voltage power (class II) Barrier strips with spade lugs
and clear full length plastic
cover, surfaced mounted
Fiber optic “ST” Stainless steel, female

d. MOUNTING STRIPS AND BLOCKS

1. BARRIER STRIPS

a. Barrier strips are approved for AC power, data, voice, and control

cable or wires. Barrier strips shall accommodate the size and type

of audio spade (or fork type) lugs used with insulating and

separating strips between the terminals for securing separate wires

in a neat and orderly fashion. Each cable or wire end shall be

provided with an audio spade lug, which is connected to an individual

screw terminal on the barrier strip. The barrier strips shall be

surface secured to a console, cabinet, rail, panel, etc. 120 VAC

power wires SHALL NOT BE CONNECTED to signal barrier strips.

b. Technical Characteristics

Terminal size 6-32, MIN

Terminal Count Any combination
Wire size 20 AWG, MIN

16741-46
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Voltage handling 100 V, MIN

Protective connector cover Required for Class II and 120
VAC power connections
2. SOLDERLESS CONNECTORS

The connectors (or fork connectors) shall be crimp-on insulated lug

to fit a 6-32 MIN screw terminal. The fork connector shall be

installed using a standard lug-crimping tool.

3. PUNCH BLOCKS

Bell System (or AT&T) approved MIN 110A type punch blocks are approved

for data, voice, and control wiring. Punch blocks shall be

specifically designed for the size and type of wire used. Punch block

strips shall be secured to a console, cabinet, rail, panel, etc.

Punch blocks SHALL NOT be used for Class II or 120 VAC power wiring.

4. WIRE WRAP STRIPS

Wire wrap strips (0.065" wire wrap MIN) are approved for data, voice

and control wiring and shall be Bell System (or AT&T) approved. Wire

wrap strips shall be secured to a cabinet, rail, panel, etc. Wire

wrap strips SHALL NOT be used for Class II or 120 VAC power wiring.

H. WIRE MANAGEMENT SYSTEM AND EQUIPMENT

a. Wire Management System

The system(s) shall be provided as the management center of the

respective cable system, CCS, and TC it is incorporated. It shall

perform as a platform to house peripheral equipment in a standard relay

rack or equipment cabinet. It shall be arrange in a manner as to

provide convenient access to all install management and other equipment.

All cables and connections shall be at the rear of each system interface

to IDC and/or patch panels, punch blocks, wire wrap strips, and/or

barrier strip.

b. Wire Management Equipment

The wire management equipment shall be the focal point of each wire

management system. It shall provide an orderly interface between

16741-47
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outside and inside wires and cables (where used), distribution and

interface wires and cables, interconnection wires and cables and

associated equipment, jumper cables, and provide a uniform connection

media for all system fire retardant wires and cables and other

subsystems. It shall be fully compatible and interface to each cable

tray, duct, wireway, or conduit used in the system. All interconnection

or distribution wires and cables shall enter the system at the top (or

from a wireway in the floor) via a overhead protection system and be

uniformly routed down either side (or both at the same time) of the

frame in side protection system then laterally via a anchoring or

routing shelf for termination on the rear of each respective terminating

assembly. Each system shall be custom configured to meet the system

design and user needs.

I. TELEPHONE INSTRUMENTS

1. Telephone instruments (or station equipment) that are initially installed

shall be configured as indicated herein. Final location of some station
equipment shall be coordinated with designated VA official prior to
installation.

2. All telephone instruments shall be equipped with the inductive capability

to radiate a magnetic field required to activate the hearing aid telecoil
and to provide personnel, who use hearing aids, access to all telephones
within the facility.

3. Station equipment shall consist of standard single line instruments,

patient bedside instruments, and multi-line digital electronic telephone
instruments with digital display, of the latest state-of-the-art design.

4. All telephone instruments except patient bedside phones, shall be

equipped with a flash button (or equivalent feature button) with pre-
determined timing feature to initiate consultation hold and other
features normally initiated by operation of the hook-switch. Flash
button shall be distinct from the hook-switch.

5. All telephone instruments, except patient bedside phones, shall be

equipped with a laminated faceplate listing the most common user features
and their appropriate access codes. The faceplates may be an integral
part of the instrument housing or may be an adhesive backed decal that
shall be applied over the tone pad area of the housing at the time of
telephone set installation.

6. Station instruments shall be feature compatible and have transmission

characteristics which are compatible with the proposed system.

16741-48
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7. Telephone instrument signaling shall be by means of standard adjustable,

buzzers, chimes, or electronic tone, unless otherwise specified.

a. Single Line:

(1) Single line instruments may be electronic or 2500-type analog phones.

(2) Single line instruments used must be capable of supporting bridged
cabling to allow a single phone number on multiple instruments
without using multiple switch ports.
(3) Single line instruments must be capable of supporting auxiliary
equipment, such as amplified handsets; external chimes, light, or
bells; and other similar equipment without using multiple switch
ports.

b. Multi-Line, Digital and Electronic:

(1) The instruments shall be equipped with a digital read-out display and
shall have no less than 14 programmable (lines or features) buttons.
(2) The instruments shall employ only one adjustable ringer, bell,
buzzer, chime or electronic tone to announce calls. The signaling
device shall detect an incoming call to the multi-button instrument
and provide an audible signal only on designated lines.
(3) Each instrument shall be equipped with lights to identify the called
line and remain illuminated for the duration of the call.
(4) Telephone intercom systems shall normally be associated with these
instruments.
(5) The equipment associated with intercom systems may require special
features such as built in microphone and speaker. Telephone Intercom
Systems shall be required to provide secretaries with a means of
announcing calls to offices with extensions or pickups on the system.
The provision of intercom systems shall be identified during the data
base survey required as described herein. Any required intercom
systems shall be provided and installed by the contractor.
(6) This equipment must be capable of supporting auxiliary equipment,
such as amplified handsets; external chimes, light, or bells; and
other similar equipment. The use of analog switch ports to provide
ringing voltage, if required, is acceptable and these switch ports
shall be included in the Equipped Capacity as described herein.
(7) Hot Line Telephones shall provided between two identified points and
as shown on the drawings. These hot lines shall be equipped with
two-way automatic ring and cut-off controlled by the telephone hook-
switch, i.e. when near-end hand set is removed from the hook switch,
the far-end telephone shall ring until the hand set is removed from
the hook-switch.
(8) Hands Free telephone stations shall be required. In this
configuration, a speaker shall be used as both transmitter and
receiver to answer or initiate a call. These facilities will
normally be used as a hot line between two points. Requirements for
hands-free operated facilities shall be identified on the drawings.

c. Patient Bedside:

(1) Patient bedside instruments shall be maintenance free, sanitized

packet, and capable of supporting tabletop, side-rail, top bed-rail,
or wall mounting. Each phone should have a self-contained line cord
of not less than 15 feet.
(2) At the discretion of the facility, patient bedside instruments may be
discarded, cleaned for reuse, or given to the patient, as

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appropriate. The anticipated cost per instrument should not exceed

$10.00.

2.4 DISTRIBUTION EQUIPMENT AND SYSTEMS

The SYSTEM shall be provided with a complete cable backbone and building

distribution system consisting of copper, fiberoptic, and other specified

cable and connectors, signal closets, cross connection or terminating

systems, telecommunication outlets and interface points as identified in

SPECIFICATION SECTION 16742 AND WITH TECHNICAL INSTRUCTIONS AND APPROVAL

FROM TSS-197

2.5 INSTALLATION KIT

The kit shall be provided that at, a MIN, includes all connectors and

terminals, labeling systems, audio spade lugs, barrier strips, punch blocks

or wire wrap terminals, heat shrink tubing, cable ties, solder, hangers,

clamps, bolts, conduit, cable duct, and/or cable tray, etc., required to

accomplish a neat and secure installation. All wires shall terminate in a

spade lug and barrier strip, wire wrap terminal or punch block. Unfinished

or unlabeled wire connections shall not be allowed. Turn over to the RE

all unused and partially opened installation kit boxes, coaxial, fiber-

optic, and twisted pair cable reels, conduit, cable tray, and/or cable duct

bundles, wire rolls, physical installation hardware. The following are the

MIN required installation sub-kits:

A. SYSTEM GROUNDING

1. The grounding kit shall include all cable and installation hardware
required. All radio equipment shall be connected to earth ground via
internal building wiring, according to the NEC.

2. This includes, but is not limited to:

a. Coaxial Cable Shields f. Conduits k. Grounding

b. Control Cable Shields g. Cable Duct blocks
c. Data Cable Shields h. Cable Trays
d. Equipment Racks i. Power Panels
e. Equipment Cabinets j. Connector Panels

B. COAXIAL CABLE

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The coaxial cable kit shall include all coaxial connectors, cable tying
straps, heat shrink tabbing, hangers, clamps, etc., required to accomplish
a neat and secure installation.

C. WIRE AND CABLE

The wire and cable kit shall include all connectors and terminals, audio
spade lugs, barrier straps, punch blocks, wire wrap strips, heat shrink
tubing, tie wraps, solder, hangers, clamps, labels etc., required to
accomplish a neat and orderly installation.

D. CONDUIT, CABLE DUCT, AND CABLE TRAY

The kit shall include all conduit, duct, trays, junction boxes, back boxes,
cover plates, feed through nipples, hangers, clamps, other hardware
required to accomplish a neat and secure conduit, cable duct, and/or cable
tray installation in accordance with the NEC and this document.

E. EQUIPMENT INTERFACE

The equipment kit shall include any item or quantity of equipment, cable,
mounting hardware and materials needed to interface the systems with the
identified sub-system(s) according to the OEM requirements and this
document.

F. LABELS

The labeling kit shall include any item or quantity of labels, tools,
stencils, and materials needed to completely and correctly label each
subsystem according to the OEM requirements, as-installed drawings, and
this document.

G. DOCUMENTATION

The documentation kit shall include any item or quantity of items, computer
discs, as installed drawings, equipment, maintenance, and operation
manuals, and OEM materials needed to completely and correctly provide the
system documentation as required by this document and explained herein.

// 2.6 AUXILIARY SYSTEMS

// A. The CSU shall be compatible with an EPBX that shall provide a MIN of six
interfaces with the RADIO PAGING SYSTEM identified in SAECTION 16735 AND
WITH TECHNICAL INSTRUCTIONS FROM TSS-197. If the EPBX is not interfaced
with a radio paging system the CSU shall be capable of performing this
function. The telephone system shall provide a feature to prevent the
radio paging system from being "locked up" by a user or an operator putting
the system on hold or leaving the receiver "off-hook". The Contractor
shall coordinate with the radio paging company and the VA to identify the
interface requirements of the EPBX. The VA and contractor shall conduct a
test during non-working hours at least 30 days before cutover. The
Contractor shall provide and install any required peripheral interface
device. The VA shall be responsible for providing the interface device if
it is a card or option in the radio paging equipment. //

// B. The CSU shall be compatible with an EPBX that is interfaced to the PUBLIC
ADDRESS SYSTEM (PA) identified in SECTION 16770 AND WITH TECHNICAL
INSTRUCTIONS FROM TSS-197. If the EPBX is not interfaced with a PA system

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the CSU shall be capable of performing this function. The console

attendants shall have direct access to selected zones and all zone(s)
paging. The attendant shall also have "priority access" to all zones.
Selected station users shall have access to appropriate zone(s), by dialing
the proper access. The contractor is responsible for providing and
installing the required interface device(s) to the PA. The EPBX shall
provide a feature to prevent the PA from being "locked up" by a user
placing the system on hold or leaving the receiver "off-hook". //

// C. The CSU shall be compatible with an EPBX that is interfaced to the

CENTRALIZED DIAL DICTATION SYSTEM identified in SECTION 16743 AND WITH
TECHNICAL INSTRUCTIONS FROM TSS-197. If the EPBX is not interfaced with a
dial dictation system the CSU shall be capable of performing this function.
The CSU shall be interconnected to an EPBX to interface with a system and
shall provide the features, functions, and services as required by the dial
dictation system. Selected station users shall have access to the
centralized dictation system by dialing the proper access code.

1. The CSU shall mirror the EPBX having the capability of transmitting DTMF
signals for control, i.e. review, fast forward, playback, etc. The
Contractor shall coordinate with the company currently providing the dial
dictation equipment/service and the VA to identify interface requirements
(type device, tone or pulse, etc.) with the CSU and EPBX. The VA and
contractor shall conduct a test at least 30 days before cutover. The
Contractor shall provide and install any required interface device. The
VA will be responsible for providing the interface device if it is a card
or option in the dictating equipment.

2. The telephone system shall provide a feature to prevent the dictation

system from being "locked up" by a user putting the system on hold or
leaving the receiver "off-hook". The Contractor shall provide the cable
and terminals between the telephone equipment room and the dial dictation
equipment room. //

PART 3 - EXECUTION

3.1 INSTALLATION

A. SYSTEM INSTALLATION

1. After award of contract, and within the time period specified in the

contract, the Contractor shall deliver the total system in a manner which

fully complies with the requirements of this specification. The

Contractor shall make no substitutions or changes in the system without

written approval from the RE and PM.

2. The Contractor shall install all equipment and systems in a manner, which

complies with, accepted industry standards of good practice, the

requirements of this specification and in a manner that does not

constitute a safety hazard. The Contractor shall insure that all

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installation personnel understands and complies with all the requirements

of this specification.

3. The Contractor shall install suitable filters, traps, directional

couplers, splitters, telephone/data outlets, and pads for minimizing

interference and for balancing the amplifiers and distribution system(s).

Items used for balancing and minimizing interference shall be able to

pass telephone and data channels in the frequency bands selected, in the

directions specified, with low loss, and high isolation and with MIN

delay of specified frequencies and signals. The Contractor shall provide

all equipment necessary to meet the requirements of paragraph 2.1.C and

the system performance standards.

4. All passive equipment shall be connected according to the OEM's

specifications to insure correct termination, isolation, impedance match

and signal level balance at each telephone/data outlet.

5. Where telephone/data outlets are installed adjacent to each other,

install one outlet for each instrument.

6. All lines shall be terminated in a suitable manner to facilitate future

expansion of the system. There shall be a MIN of one spare 25 pair cable

at each distribution point on each floor.

7. All vertical and horizontal copper and fiberoptic // , and coaxial //

lines shall be terminated so shall require modifications of the system

CSU or signal closet equipment only.

8. Terminating resistors or devices shall be used to terminate all unused

branches, outlets, equipment ports of the system, and shall be devices

designed for the purpose of terminating fiberoptic or twisted pair // ,

and coaxial // cables carrying telephone and data // , and analog //

signals in telephone and data // , and TV // systems.

9. Equipment installed outdoors shall be weatherproof or installed in

weatherproof enclosures with hinged doors and locks with two keys.

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10. Equipment installed indoors shall be installed in metal cabinets with

hinged doors and locks with two keys.

B. EQUIPMENT ASSEMBLY

1. CONSOLES AND CABINETS

a. Each console or cabinet (here-in-after referred to as “enclosure”) shall

have OEM produced top, bottom and side panels; except, cabinets mounted

sided by side, where only two outside panels shall be provided. Each

enclosure shall be: Floor or wall mounted with standard knockout holes

for conduit connection or cable entrance; provide for ventilation of the

equipment; have front and rear locking doors (except, wall mounted

cabinets that require only a front locking door is required - but, the

entire enclosure shall be hinged at the wall anchor point to allow

access to its inside); power outlet strip(s), connector, and patch

panel(s).

b. Rack mounted equipment shall be installed in the enclosure’s equipment

adjustable mounting racks with equipment normally requiring adjustment

or observation mounted so operational adjustment(s) can be conveniently

made. Heavy equipment shall be mounted with rack slides or rails

allowing servicing from the front of the enclosure. Heavy equipment

shall not depend only upon front panel mounting screws for support.

Equipment shall be provided with sufficient cable slack to permit

servicing by removal of the installed equipment from the front of the

enclosure. A color matched blank panel (spacer) of 1.75 inches high,

shall be installed between each piece of equipment (active or passive)

to insure adequate air circulation. The enclosure shall be designed for

efficient equipment cooling and air ventilation. Each console or

cabinet shall be equipped with a quiet fan and nondisposable air filter.

c. Enclosures and stand-alone radio relay racks shall be installed plumb

and square. Each shall be permanently attached to the building structure

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and held firmly in place. Fifteen inches of front vertical space

opening shall be provided for additional equipment with appropriate

color matched blank panels installed to cover unused enclosure openings.

d. Signal connector, patch, and connector panels (i.e. audio, data,

control, RF, TV, etc.) shall be connected so that output for from each

source, device or system component shall enter the panel at the top row

of jacks, beginning left to right as viewed from the front, which will

be called "input". Each connection to a load, device or system

component shall exit the panel at the bottom row of jacks, beginning

left to right as viewed from the front, which will be called "output".

(1) Equipment installed indoors shall be installed in metal racks or

enclosures with hinged doors so as to be accessible for maintenance

without interference to other nearby equipment.

(2) Cables shall enter the equipment racks or enclosures in such a manner

that all doors or access panels shall open and close without

disturbing or damaging the cables.

(3) All distribution hardware shall be securely mounted in a manner that

shall provide access to the connections for testing and allow

sufficient cable room for the doors or access panels to open and

close without disturbing the cables.

2. INSTALLATION OF THE CSU

a. GENERAL

(1) The CSU installation shall comply with all laws and codes applying to

interconnected telephone installations in effect.

(2) In the absence of specifications regarding details implies the most

stringent industry practices shall prevail and that first quality

material and workmanship shall be provided. Certification standards,

(i.e. EIA, CCITT, and FIPPS) when available, shall prevail.

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(3) All material, installed by the Contractor, shall be new and

thoroughly tested. All installation shall be carried out in a

professional manner.

(4) Installation of all equipment shall be fully coordinated with the RE

and TSS-197 staffs. No area shall be left without minimal telephone

service as described herein.

(5) The Contractor shall provide an outlet with triplex modular jack with

stainless steel cover plate for each telephone outlet as shown and

verified on the drawings. The Contractor shall provide the

appropriate modular jack (single or triplex) with appropriate cover

plate for each 'OUTLET' location identified on the drawings.

(6) The Contractor shall install all patient and wall telephone

instruments on a single modular jack designed for wall telephone

instruments and patient wall or PBPU installations.

(7) All permanent telephone cable and wire shall be installed in conduit

or an enclosed duct system or be of the type approved for

installation, as determined by VA requirements, without conduit or

enclosed duct system. Cable and wire not installed in conduit or an

enclosed duct system must be toughed or mechanically supported and

separated from other signal cable systems as described herein

(8) Where cable and wire penetrate through fire/smoke partitions,

firewalls, or floors, the Contractor shall provide fire/smoke

stopping around the outside of any installed conduit/cable tray. The

Contractor shall provide and install fire stopping material, type

approved by the RE, inside the provided conduit/cable tray after

installation is complete.

b. THE CONTRACTOR SHALL:

(1) Install the equipment in accordance with the specifications for the

CSU as directed by the OEM.

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(2) Provide a full time on-site Project Manager effective with VA

issuance of the notice to proceed. The Project Manager shall be

responsible to fully coordinate and supervise all contractor/sub-

contractor personnel in all phases of the installation, training,

inspection, cutover, and final acceptance of the system. The Project

Manager shall be provided a complete copy of these specifications to

include all amendments prior to start of installation of the

telephone system.

(3) Coordinate and conduct the CSU data base survey with a member of the

RE staff. The Contractor is responsible for identifying all

programming of features, classes of service, and equipment to be

installed by types and physical locations as specified in this

document and all attachments thereto. After the survey is completed,

a complete list of equipment shall be provided to the RE and TSS-197

for approval prior to start of installation.

(4) Be responsible for the removal and replacement of damaged ceiling

tiles during installation and maintenance service of the cable and

wire distribution system. The Contractor shall be responsible for

restoring to original condition any immediate (approximately three

feet in diameter) areas that were damaged during the installation and

maintenance of the systems.

(5) Run all cross connects to established circuits during installation

and maintenance service for the contract life.

(6) Remove, on a daily basis, all debris and scrap generated in the

conduct of work.

(7) Provide the RE, for review, coordination and approval though TSS-197,

an Acceptance Proof of Performance Test Plan 90 days prior to

activation of the CSU. The plan shall be used for test and

acceptance of the system. It shall include sufficient tests to

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demonstrate the systems capabilities of providing the services

outlined in this document. Test equipment required for demonstration

shall be Contractor provided and approved by TSS-197. A list of test

equipment required shall be included with the acceptance test plan.

Test equipment shall have calibration certification within six months

of system activation.

(8) Provide Contractor personnel (switch technicians, installers,

trainers, and the project manager) on premise for seven consecutive

days after cutover to clear any malfunctions which may develop, to

assign/reassign any software features/COS, and conduct any additional

training as required.

(9) Insure that the project manager and sufficient skilled personnel

remain on premise until all items on the punch list, developed during

inspection, cut-over, and acceptance testing of the system are

completed, inspected, and accepted by the RE.

(10) Be responsible for any and all coordination with the local Telephone

Company relative to interface with the commercial telephone system.

The contractor shall also be responsible for the removal of all voice

and/or data equipment and cabling abandoned by the local Telephone

Company, VA, or other organizations and not retained for exclusive

use by VA as a result of this installation

(11) Connect all telephone equipment located in the equipment room to a

common provided signal ground buss. The common ground shall be in

all telephone closets and the CSU switch room.

(12) Provide system ground between CSU and all interfaced systems such as

existing telephone system, dictation equipment chassis, radio page

equipment chassis, etc.

(13) Ensure that other dedicated telecommunications systems applications

within the Facility (i.e., pay stations, electro-writing equipment,

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facsimile etc.) that require space within switch room/telephone

closets, conduits, and cable pair are accommodated. Coordination

between applicable parties will be necessary to ensure accommodation

of these systems. It shall be the responsibility of the bidders to

determine the requirements and include them in his proposal.

(14) All portions of the system installation shall conform with local

building and fire codes.

(15) The Contractor shall not use gasoline, benzene, alcohol, naphtha,

carbon tetrachloride, or turpentine for cleaning any part of the

equipment. Flammable materials shall be kept in suitable places

outside the building. OSHA safety standards and local FACILITY

safety standards shall prevail.

C. CONDUIT, CABLES AND WIRING, CABLE TRAY, RACEWAYS, SIGNAL DUCTS, ETC.

1. GENERAL

a. The Contractor shall employ the latest installation practices and

materials.

b. All cables shall be installed in conduit and/or signal ducts. Conduits

shall be in accordance with Section 16111, CONDUIT SYSTEMS.

c. ENSURE THAT TELEPHONE // AND PA // SYSTEMS (AS IDENTIFIED BY NEC SECTION

517) ARE COMPLETELY SEPERATED AND PROTECTED FROM ALL OTHER SYSTEMS.

d. All cable junctions and taps shall be accessible. Do not install

multitaps or other distribution equipment items inside cable ducts or

raceways. Use a 8” X 8” X 4” MIN junction box attached to the cable

duct or raceway for distribution system passive equipment installation.

Ensure all equipment and tap junctions are accessible.

e. Cables shall be installed and fastened without causing sharp bends or

rubbing of the cables against sharp edges. Cables shall be fastened

with hardware that will not damage or distort them.

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f. Cables shall be labeled with permanent markers at the terminals of the

electronic and passive equipment. The lettering on the cables shall

correspond with the lettering on the as installed diagrams.

g. Cable shall be grouped and shall not change position throughout the

cable run.

h. Completely test all of the cables after installation and replace any

defective cables.

i. ENSURE THAT CRITICAL CARE TELEPHONE // AND PA // SYSTEMS(AS IDENTIFIED

BY NEC SECTION 517) ARE COMPLETELY SEPERATED AND PROTECTED FROM ALL

OTHER SYSTEMS.

3.2 – TESTS

IF THIS DOCUMENT IS BEING USED IN CONJUCTION WITH SPECIFICATION SECTIONS

16740 OR 16742, THE FOLLOWING TESTING GUIDELINES ARE IN ADDITION TO THE

REQUIRMENTS OUTLINED IN THESE DOCUMENTS. IF THIS DOCUMENT IS BEING USED AS

A “STAND ALONE” CABLE PLANT INSTALLATION, THE FOLLOWING TESTING GUIDELINES

SHALL BE THE STANDARD OF MEASURE FOR THE RESPECTIVE SYSTEM.

A. INTERIM INSPECTION

1. The interim inspection will be conducted in the presence of the TSS-197

representative designated as the VA Contract Coordinator for proof of

performance testing. This inspection shall verify that the equipment

provided adheres to the installation requirements of this document.

2. The Contractor shall have 50% of the system equipment installed to

include, but not be limited to: CSU, interface, origination and junction

enclosures powered with the permanent AC wiring, outlets, conduit and

cables, before the interim inspection can take place.

3. The Contractor shall notify the RE, in writing, of the estimated date the

Contractor expects to be ready for in the interim inspection, at least 20

working days before the requested inspection date

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4. Results of the interim inspection shall be provided to the RE and PM. If

major or multiple deficiencies are discovered, a second interim

inspection bay be required before permitting the Contractor the

Contractor to continue with the system installation.

5. The RE in conjunction with VHA TSS-197 shall determine if an additional

inspection is required, or if the Contractor will be allowed to proceed

with the installation. In either case, reinspection of deficiencies

noted during the interim inspection(s), will be part of the proof of

performance test. The interim inspection shall not affect the systems’

completion date. The Contracting Officer shall ensure all test documents

will become a part of the systems as-installed documentation.

B. PRETESTING

Upon completing the installation of the system, the Contractor shall align

and balance the system. The Contractor shall pretest the entire system.

C. PRETESTING PROCEDURE

During the system pretest, the Contractor shall verify (utilizing the

approved spectrum analyzer and test equipment) that the system is fully

operational and meets all the system performance requirements of this

document. The Contractor shall measure and record the aural carrier levels

of each system telephone and data channel, at each of the following points

in the system:

1. Local Telephone System Inputs.

2. CSU inputs and outputs.

3. MDU, BIU, amplifiers, channel processor and converter inputs and outputs.

4. CSU output S/NR for each telephone and data channel.

5. Signal Level at each interface point to the distribution system, the last

outlet on each trunk line plus all outlets installed as part of this

contract.

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6. A copy of the recorded system pretest measurements shall be submitted,

along with the pretest certification, to the RE. A copy shall be

forwarded, by the RE, to TSS-197 15 working days prior to the scheduled

acceptance test for technical evaluation.

D. PRETESTING CERTIFICATION

After pretesting the system, the Contractor shall notify the RE, in

writing, that the system is ready for proof of performance testing, and

that it meets all requirements stated in this document. The Contractor

shall accomplish submission of this notification of system readiness,, no

later than 20 working days prior to the beginning of the scheduled

Government proof of performance test. Failure of the Contractor to comply

with these pretest requirements, may be grounds for automatically canceling

the scheduled test.

E. PROOF OF PERFORMANCE TESTING

The system shall be tested, in the presence of the designated TSS-197

representative for proof of performance acceptance testing. The system

test shall verify that the system meets all the requirements of this

document under operating conditions, and complies with all system

performance standards listed herein. The Contractor shall give at least 20

working days advance notice, in writing to the RE, stating the tentative

date(s) for conducting testing that will certify proof of performance of

the system, in the presence of the TSS-197 representative.

1. Test Procedure:

The test shall be performed on a "go-no-go" basis. Only those operator

adjustments required to show proof of performance shall be allowed.

The test shall demonstrate and verify that the installed system complies

with the operational and technical requirements of this specification

under operating conditions. The Government shall evaluate the results of

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the test and the Government shall rate the system as either acceptable or

unacceptable. The following procedure shall be followed:

a. DOCUMENTATION REVIEW

(1) The TSS-197 representative shall review the documentation required as

described herein. This review will determine if the information

provided is sufficient to meet the requirements of the specification.

All system manuals, as-installed drawings, pretest form(s),

computerized signal surveys, cabinet pictorial(s), outlets,

distribution system details, etc., shall be reviewed at this time.

Failure to provide the manuals and as-installed wiring diagrams

described shall be cause for the system to be considered unacceptable

and the testing terminated.

(2) Rescheduling of the Government proof of performance test shall be at

the convenience of the Government and all costs incurred for the

retest could be borne by the Contractor, at the discretion of the RE.

b. INSPECTION

(1) The TSS-197 and Contractor’s Representatives shall tour all areas to

insure that all systems and subsystems are installed in place for

proof of performance testing. Failure of any system or subsystem to

meet the installation requirements of this document may be grounds

for terminating all testing. An inventory may be taken at this time.

(2) Rescheduling of the Government proof of performance test shall be at

the convenience of the Government and all costs incurred for the

retest could be borne by the Contractor, at the discretion of the RE.

c. SUBSYSTEM FUNCTIONAL TEST

After the above inspection, testing shall commence in the following

manner:

(1) First: The Contractor shall perform an operational test of each

subsystem to verify that all equipment is properly connected,

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interfaced and is functionally operational to meet the requirements

of this document. If any subsystem is not functionally ready, that

subsystem shall be declared unacceptable and all testing shall be

terminated. At this point, the Contractor shall be permitted one

hour to correct the deficiencies.

(2) Second: It may be mutually agreed upon, at this time, to wait one

hour or to commence testing of the next subsystem.

(3) Third: Repeated failures of subsystem testing or total system

testing, which results in a cumulative time of four hours to effect

repairs, shall be grounds for declaring the entire system

unacceptable and all testing to be terminated. Retesting shall be

rescheduled at the convenience of the Government.

d. SUBSYSTEM PERFORMANCE TEST

After the functional test, each subsystem shall be checked to verify

that all performance requirements and standards are met. The

performance requirements shall be verified using the necessary test

equipment.

A spectrum analyzer, signal level meter and BERT shall be used to verify

there are no visible signal distortions, such as intermodulation, beats,

etc. appearing on any received or generated telephone or data channel.

e. TOTAL SYSTEM TEST

The testing shall proceed until the system and subsystems are

functionally tested and accepted. The total system tests shall verify

that the requirements have been met for all system signals as described

herein.

(1) EXISTING TELEPHONE SYSTEM POINT OF DEBARKATION

The system output(s) shall be checked to verify that all performance

requirements are met

(2) CSU

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This test shall be conducted within 30 days following successful pre-

testing of the CSU. In addition to compliance with the technical

characteristics and quantities of equipment specified herein, the

Final Acceptance Test shall contain the provision that 30 continuous

days uninterrupted telephone service, must be completed prior to the

Contractor being deemed to be in compliance with the contract.

(a) For the purpose of final acceptance, the telephone service shall

be considered interrupted when the failure of any Contractor

provided data or telephone equipment including batteries, results

in an interruption of service. This includes a failure of more

than 20% of any trunk group, 15% of any number group (15 or more

stations), operator console, or telephone service to any area

determined to be critical by the Facility Director. Response time

to restore service shall have no bearing upon the term

"interrupted service".

(b) To facilitate the CSU Acceptance Test and to allow familiarization

and training of VA employees, the Contractor shall activate the

CSU, including the operator consoles, stations, data circuits and

equipment a MIN of 30 days prior to the acceptance test date.

All installed equipment and circuits shall be fully tested prior

to the acceptance by VA. During this "burn-in" period, the

Contractor shall de-bug the CSU. The Contractor shall make the

CSU available for in-house communications and demonstrate to the

FACILITY staff the required features. The VA and Contractor will

make certain trunking and tie-line circuits available to the CSU

during this "burn-in" period for testing.

(c) At the conclusion of the Acceptance Test, the VA and the

Contractor shall jointly agree to the results of the test, and

reschedule testing on deficiencies and shortages, if any. When

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the test show the system performs in accordance with VA

specifications, the 30 days of uninterrupted service provision

begins. This provision must be successfully met for contract

compliance. If any retests are needed to reach agreement on the

results of the tests or to establish compliance with these

specifications such retesting will be done at the Contractor's

expense.

f. INDIVIDUAL ITEM TEST

The TSS-197 representative may select individual items of equipment for

detailed proof-of-performance testing. That item shall meet or exceed

the MIN requirements of the specification.

g. DISTRIBUTION SYSTEM

(1) To ensure that the system meets all performance requirements, a MIN

of 75% of the system outlets shall be checked. Additionally, each

distribution system interface, junction and connection point or

location will be checked. Each distribution active and passive item

of equipment, signal input(s) and output(s) will be tested.

(2) FOR SPECIFIC DISTRIBUTION TESTING INSTRUCTIONS REFER TO SECTION 16742

AND TSS-197 FOR TECHNICAL ASSISTANCE.

3.3 SYSTEM GUARANTY

A. CONTRACTOR’S RESPONSIBILITY

The Contractor shall guarantee that all installed material and equipment

will be free from defects, workmanship, and will remain so for a period of

one year from date of final acceptance of the system by VA. The Contractor

shall provide OEM’s equipment warranty documents, to the RE and Facility

Contracting Officer, certifying that all equipment installed under this

document conforms to its published specifications.

B. The Contractor shall provide a written commitment from the system equipment

OEM to the supply of parts and on-site engineering support services for the

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one year guaranty service (materials and labor) in the event of default or

unsatisfactory service by the Contractor.

1. The OEM certification shall describe, in the event of default or

unsatisfactory service by the Contractor, the manufacturer or an

authorized distributor shall fully support the contract (initial

installation, guaranty service for the one year warranty period of the

contract).

2. The system equipment OEM’s signatory of the certified written commitment

must be of an individual who has the full authority to obligate the OEM

to this commitment. Names, corporate addresses, and telephone numbers of

the individuals who have this authority shall be provided as a part of

the commitment.

C. The Contractor's maintenance personnel shall have the ability to contact

the Contractor and OEM's central emergency assistance maintenance center

and request remote diagnostic testing and assistance in resolving technical

problems at any time, 365 days a year. The Contractor via a business

telephone line at no additional cost shall provide this contact capability

to VA. Each Contractor maintenance and supervisor individual shall be

fully qualified by the OEM and provide the RE and Facility Contracting

Officer with copies of current and qualified OEM training certificates.

D. Additionally, defining the FAR’s warranty outlines concerning this system,

the Contractor shall accomplish the following MIN requirements during the

one year warranty period:

1. RESPONSE TIME DURING THE ONE YEAR WARRANTY PERIOD

a. The Contractor shall respond on-site, during the standard work week, to

a routine trouble call within 24 hours of its report. A routine trouble

is considered a trouble that causes a subsystem to be inoperable.

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b. The Contractor shall respond on-site to an emergency trouble call within

eight hours of its report. An emergency trouble is considered a trouble

that causes a system to be inoperable at anytime.

(1) An emergency trouble call shall be deemed appropriate when a failure

involves more than 20 voice and/or data circuits.

(2) In addition, the failure of a common control unit, power supply,

signal generating device or attendant console shall also be deemed as

an emergency maintenance call.

c. The Contractor shall respond on-site to a catastrophic trouble call

within four hours of its report. A catastrophic trouble call is

considered an EPBX failure.

(1) If an EPBX failure cannot be corrected within six hours, the

Contractor shall be responsible for providing an alternate CSU

equipped for a MIN of 100 main station lines, l0 CO trunks, l0 FTS

access lines and two operator's console.

(a) This alternate system shall be operational within 12 hours (to

commence at the end of the six-hour trouble shooting period) and

shall provide emergency service to critical areas as determined by

the Facility Director.

(b) The alternate system shall be a programmable system and a pre-

written program tape shall be provided to the Facility Contracting

Officer prior to cut-over of the main telephone system.

(2) Failures affecting operation of critical emergency health care

facilities (i.e., cardiac arrest teams, intensive care units, etc.)

shall also be deemed as a catastrophic trouble call if so determined

by the Facility Director. The Facility Contracting Officer shall

notify the Contractor of this type of trouble call at the direction

of the Facility Director.

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d. The Contractor shall respond on-site to installation of station or

equipment requests or service within:

(1) Eight hours for emergency installations designated by the Facility

Contracting Officer, and

(2) Three working days for routine installations designated by the

Facility Contracting Officer.

e. A standard work week is considered 8:00 A.M. to 5:00 P.M., Monday

through Friday exclusive of Federal Holidays. If any trouble cannot be

corrected within one working day, the Contractor shall furnish and

install compatible substitute equipment returning the system or

subsystem to full operational capability, as described herein, until

repairs are complete.

g. The RE and/or Facility Contracting Officer are the Contractor’s

reporting and contact officials for system trouble calls, during the

guaranty period.

2. REQUIRED ON-SITE VISITS DURING THE ONE YEAR WARRANTY PERIOD

a. The Contractor shall visit, on-site, for a MIN of eight hours, once

every two weeks, during the guaranty period, to perform system

preventive maintenance, equipment cleaning and operational adjustments

to maintain the system according the descriptions identified in this

SPEC.

(1) The Contractor shall arrange all Facility visits with the Facility

Contracting Officer prior to performing the required maintenance

visits.

(2) The Contractor in accordance with the OEM’s recommended practice and

service intervals shall perform preventive maintenance during non-

busy time agreed to by the Facility Contracting Officer and

Contractor.

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(3) The preventive maintenance schedule shall be provided to and approved

by the RE and Facility Contracting Officer.

(4) Provide on-site a stock of replacement spare parts and equipment,

plus test equipment, as specified herein, ensuring they meet the

OEM’s MIN recommended spare parts stock sizing requirements for this

specific system.

b. The Contractor shall provide the Facility Contracting Officer a type

written report itemizing each deficiency found and the corrective action

performed during each required visit or official reported trouble call.

The Facility Contracting Officer shall provide TSS-197 and the Facility

Engineering Officer, copies of these reports for evaluation.

(1) The Facility Contracting Officer shall ensure copies of these reports

are entered into the system’s official acquisition documents.

(2) The Facility Chief Engineer shall ensure copies of these reports are

entered into the system’s official technical as-installed documents.

(3) The TSS-197 Staff shall ensure copies of these reports are entered

into the system’s official VHA Headquarters documents.

3. GOVERNMENT FURNISHED EQUIPMENT (GFE)

GFE that was accepted by the Contractor and interfaced and installed in

this system shall become part of this system and included in the Guaranty

requirements.

3.4 TRAINING

A. Furnish the services of an OEM trained and certified engineer or technician

for a total of two eight hour classes to instruct designated Facility

maintenance personnel. Instruction shall include cross connection,

corrective, and preventive maintenance of the system and equipment.

B. Also, furnish the services of an OEM trained and certified engineer or

technician, familiar with the functions and operation of the system and

equipment, for two eight hour periods to train designated Facility IRM

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personnel. Instructions shall be provided for staff personnel in each area

where the system is installed under this contract. When multiple area are

involved, classes will be grouped. Periods of training shall be

coordinated with the RE. The RE shall coordinate with the Facility to

ensure all shifts receive the required training. Each session shall

include instructions utilizing “hands-on” operation and function of the

system.

C. Before the system can be accepted by VA, this training must be

accomplished. Training will be scheduled at the convenience of the

Facilities Contracting Officer and Chief of Engineering Service.

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