DIRECTORATE GENERAL OF

CIVIL AVIATION

DIRECTORATE GENERAL OF
CIVIL AVIATION
License and Medical Records
Updation Process
 Introduction
What is Digitized Data Updation?

• Digitized Data Updation is an option

provided to users registered under eGCA
Portal as existing Pilot to edit/update their
License and Medical Details.

• The updated details are sent to respective

directorates, which after approval is
reflected under user’s profile.
 Training Objectives
At the end of this training, you will be able to:

• Understand the License Records Updation

process.
• Understand the Medical Records Updation
process.
Data Updation Post Login
Data Update Post Login

After data validation, applicants can update/correct their

License, ELP & Medical records from eGCA dashboard

License & ELP Details Medical Details

Update/correction update/correction

Applicant can view the license & ELP Applicant can view the Medical details
details and request for update/correct the and request for update/correct the data
data and submit for validation and submit for validation

On successful validation by the respective On successful validation by the respective

department, request for data department, request for data
updation/correct will be updated in updation/correct will be updated in
applicant’s
applicants records
records applicant’s records

Please remember that your profile validation is complete only when both License and Medical Records are
updated and validated by DGCA (If updated and applied for).
Important details:

Ensure that all details are completely filled before submitting the validation request to
DGCA after updation by applicant.

Availing of a particular service through eGCA (issuance of Licenses and Ratings) is

subject to successful validation by DGCA.

Submission of validation request for updating details is not a deterrent in using

elog book.

Observations if any, during validation by DGCA will be intimated as a shortfall to

the applicants. Intimation regarding the same will also be provided to the
registered email ID and Mobile No. Further, in case of any query with respect to
status, applicants may raise Support Request.
 Important Instructions

Important Instructions

1. All dates to be filled in DD/MM/YYYY format.

2. All the copies of licenses to be uploaded should be of original license and not of photocopy of
license.
3. Click Submit For Validation only after adding/editing all your applicable licenses and
corresponding details pertaining to the licenses. After Submit updated details will be sent to
DGCA for validation. All fields will become non-editable once submitted to DGCA for validation.
4. If you want to make any changes thereafter, the same will be possible only on return of your
request for further information (shortfall) or on approval of validation request by DGCA.
5. Observations if any, during validation by DGCA will be intimated as a Shortfall to the applicants.
Once the shortfall is sent, the updated details will be open for changes. Users are required to go
to License Details/ Medical Details section and edit/ update any information as directed in
Shortfall and then submit response against the Shortfall.
6. Pilots having higher category of license need not fill details of Licenses deposited to DGCA. Eg.
ATPL holders need not update CPL details, FRTOL holders need not update FRTOL-R details.
7. List of eGCA Aeroplane/Helicopter Endorsement Name for Aeroplane/Helicopter is provided at
the end of user manual. See list
License Records Update Process

To edit/ update License

details, users are
required to select
License Records Update
option under Digitized
Data Updation.

Digitized Data Updation

option is shown in
services section on the
left side of Dashboard.
License Records Update Process

License Records
Update section can
also be opened by
searching in the
search box as
shown.
Add/Edit/Update CPL, PPL or ATPL
 License Records Update Process (contd.) First Screen

Review your License

details displayed
and add License
details (if not
shown/missing) as
shown in next slide.

Note: Personal particulars update service if any, is to be availed through DMS.

License Records Update Process : Addition of New License
 License Records Update Process : Addition of New License

For guidance on filling field level details, please refer subsequent slides (slide no. 14 to 30).
Note: Addition of license details is incomplete without adding the Aircraft and Rating Details
associated with the License intended to be added.
 License Records Update Process :Editing of CPL, PPL or ATPL details

This will get checked after edit & save.

As per latest renewal

Note: User can edit

existing licenses shown
under License Records
Update section by
clicking on Edit option.

Users are advised to

click on edit at least
once against all
licenses shown and
ensure all applicable
fields are filled.

It is mandatory to edit
and save FRTOL, CPL,
PPL and ATPL license
(if applicable) before
submit for validation.
 License Records Update Process: CPL, PPL or ATPL (contd.)

Initial Issuance Date Initial Validity Upto

Latest Renewal Date Latest Validity Upto

Required only if license is renewed

 License Records Update Process: CPL, PPL or ATPL (contd.)

To add AFIR against

applicable license,
select the AFIR
checkbox. Section
to add AFIR details
will appear.

AFIR, FIR and Open

Initial Issuance Date Initial Validity Upto Rating documents
should be attached
along with the full
copy of license on
Latest Renewal Date Latest Validity upto which it is
endorsed.

Required only if AFIR is renewed

 License Records Update Process: CPL, PPL or ATPL (contd.)

To add FIR against

applicable license,
select the FIR
checkbox. Section
to add FIR details
will appear.

Initial Issuance Date Initial Validity Upto AFIR, FIR and Open
Rating documents
should be attached
along with the full
Latest Renewal Date Latest Validity Upto copy of license on
which it is endorsed.

Required only if FIR is renewed

License Records Update Process: CPL, PPL or ATPL (contd.)

To add Open Rating

against applicable
license, select the
Open Rating
checkbox. Section
to add Open Rating
details will appear.

AFIR, FIR and Open

Rating documents
should be attached
along with the full
copy of license on
which it is
endorsed.
 License Records Update Process: CPL, PPL or ATPL (contd.)
Existing aircraft
endorsed on the
license selected for
editing will be shown
in the table under
See list of eGCA Aircraft Endorsement Name Aircraft Endorsement
and Rating Details
section. Users are
Aircraft Endorsement Date advised to first
review the existing
aircraft details, make
corrections if any and
subsequently add
Aircraft using the
option above the
Aircraft details table.

Users are advised to

click on edit at least
once against all
aircrafts and ensure
all applicable fields
are filled.
 License Records Update Process: CPL, PPL or ATPL (contd.)

User can also add

new Aircraft from
Aircraft Endorsement
See list of eGCA Aircraft Endorsement Name and Rating Details
section against
applicable Licenses.
Aircraft Endorsement Date

Aircraft Endorsement Date