e-GP System User Manual for

Tenderer / Consultant,
Individual Consultant,
Government Owned Enterprise

(http://eprocure.gov.bd)

Central Procurement Technical Unit (CPTU)

IMED, Ministry of Planning, Dhaka-1207, Bangladesh

Block No. 12 (2nd Floor), Sher-e-Bangla Nagar,

Phone: +880-2-9144 252/53 | Fax: +880-2-9144 250

Email: info@cptu.gov.bd | Web: www.cptu.gov.bd

Contents
1. Login to e-GP Portal along with User Name & Password ............................................... 3
2. Message Box ................................................................................................................. 4
3. Annual Procurement Plan (APP) .................................................................................. 12
4. Tender Menu ............................................................................................................... 16
5. Document Library Menu ............................................................................................... 75
6. Administration Menu .................................................................................................... 79
7. Debarment Menu ......................................................................................................... 87
8. My Account Menu ........................................................................................................ 89
 1. Login to e-GP Portal along with User Name & Password

The momentTenderer / Consultant is created on e-GP;With the help of this User name &
Password, Tenderer / Consultantcan startusing on e-GP Portal (As shown in Screen –A1)

Steps for Login to the system

1.1. Tenderer / Consultant will login to e-GP Portal along with User Name & Password
on the left panel of the home page. On clicking “Login” button, Tenderer /
Consultant will be logged into the e-GP Portal.

Screen–A1
 2. Message Box

2.1 User will login to e-GP Portal along with User name &Password.

2.2 After login into system, User will be able to see the Message box menu (As shown in
Screen-B1)

Screen-B1

2.2.1 Left Menu will show below mentioned links (As shown in Screen-B2)

Screen-B2

2.2.2 “To Do List”  User can add new tasks, view existing tasks and can search for the
task details.

2.2.3 “Add Folder”  Folder Management of the mails can be done. Create folders and
manage the mails efficiently. By default, there will be four folders – Inbox, Sent,
Trash and Draft.
2.2.4 “Compose Message”  User can Compose messages using this functionality.

2.2.5 “Inbox”  All the mails which are received by user will be available in this folder.

2.2.6 “Sent”  Mails which user sent through compose message will be available in this
folder.

2.2.7 “Trash”  Deleted messages will be in this folder.

2.2.8 “Draft”  Saved messages will be in this folder.

2.3 Message Box >> To Do List

2.3.1 To Do List functionality, is used so that users can manage their tasks / activities on
regular basis.

2.3.2 View Task Details All tasks will be listed in the grid table (S. No, Task Brief,
Priority, Start Date, Last Date, Action) (As shown in Screen - B3)

Screen-B3

2.3.3 Search Task User is given Search criteria, through which user can search by
giving required parameters (i.e. From Date – To Date, Status) through which user
can get quick result. (As shown in Screen – B4)

Screen-B4
2.3.4 Add New Task User can create new task by click on the link (As shown in
Screen – B5) and add in their respective To Do list. Once New Task page gets
opened, it will list down the input values (Task Brief, Task Details, Priority of Task,
Start Date and End Date) which user will fill and click on Submit button. (As shown
in Screen –B6)

Screen-B5

Screen-B6

2.4 Message Box >> Add Folder

2.4.1 “Add Folder” link will be shown in left panel (As shown in Screen – B7) Add
Folder page will be shown, Once user enter the folder name and clicking on submit
button, system will display a validation message as “Folder created successfully”
and the created folder name will be shown on the left panel.
 Screen-B7

2.5 Message Box >> Compose Message

2.5.1 Compose MessageUsers can compose message using this functionality (As
shown in Screen –B8). Lots of features like font, colour, styles are available for
better appeal. Set priority to your messages as well.

Screen–B8

2.5.2 Message can be created in “Rich Text Area” as shown. Prority of message can be
set for the message by selecting “Low, Medium, High”. After composing of
message, User can either “Send” the message or “Save as Draft”.
2.5.3 Once the message is Sent, system will prompt message “Message Sent
Successfully” and the mail will be available in “Sent Folder”.

2.6 Message Box >> Inbox

2.6.1 Inbox basically is the storage of messages which users will receive from other
users. User will be able to View, Open and Search messages.

2.6.2 View Message User can see all messages in Inbox in the grid table (From,
Subject, Priority, Date and Time). (As shown in Screen –B9)

Screen–B9

2.6.3 Open MessageUser can select & click on the link to open message and view the
message with values (Subject, From, To, Cc, Priority, Message body) with some
more functionality mentioned in below table (As shown in Screen –B10&Screen -
B11)

Screen–B10
 Screen–B11

Trash When User View Message, on top User can click on “Trash”, to
remove the message from Inbox. Once message can then be found
in Trash Folder.

Reply When User View Message, on top User can click on “Reply”, User
can revert back to “From” eMail ID(s).

Reply To All When User View Message, on top User can click on “Reply”, User
can revert back to all i.e. “From” & “Cc” eMail ID(s).

Forward When User View Message, on top User can click on “Forward”,
User can forward the message to other users and input the values
“From” & “Cc” eMail ID(s).

Move To When User View Message, on top User can select from combo box
Folder folder and click on “Move To Folder”, in return message will be
moved to specific folder from Inbox.

2.6.4 Search Message User can use search condition as input values (Search in
[Subject, Message], Keyword, e-Mail ID, From Date, To Date – As shown in
Screen –B12) and result will be displayed in grid table.

Screen–B12
2.7 Message Box >> Sent Folder

2.7.1 Users when send messages to any other user message will be saved in “Sent”
folder (As shown in Screen – B13). User can select any specific message to view
again message.

Screen–B13

2.8 Message Box >> Trash Folder

2.8.1 Message which are deleted / removed by the Users are shown in “Trash” folder.
(As shown in Screen – B14)

2.8.2 All Trash Messages gets displayed in grid table (From, Subject, Priority, Date and
Time).

2.8.3 User can also Search in Trash folder by using input values (Search in [Subject,
Message], Keyword, eMail ID, From Date - To Date).

Screen–B14
2.9 Message Box >> Draft Folder

2.9.1 When users save the message, Message is moved to “Draft” folder. On Click on
“Draft” link, message saved by user will be shown in the grid (As shown in Screen
- B15). If User wants to send message from Draft then User needs to click on
“Edit” link > Open Message> If any update in the message, user can update and
Click on “Send” button.

Screen–B15
 3. Annual Procurement Plan (APP)

3.1 Watch List (APP >> Watch List)

3.1.1 If Tenderer / Consultant want to see the entire APP’s which are marked for watch
list by him. Tenderer has to click on “Watch List” sub-menu under APP menu. (As
shown in Screen – C1)

Screen–C1

3.1.2 On click, System will show APP Watch list with Search parameters through which
Tenderer can search like (Select Ministry / Division / Organization, Procuring Entity,
Project Name, Financial Year, Budget Type, Procurement Nature, Procurement
Type, APP ID, APP Code, Package No, Package Estimated Cost, Value and
Categories) and required result will be displayed in the grid. (As shown in Screen –
C2)

Screen–C2

3.1.3 If Tenderer wants to view the APP Details then he has to click on Descriptionlink,
System will display page in which Package Details, Key field information, Lot
Details, Tender Dates will be displayed (As shown in Screen – C3)

3.1.3.1 Save As PDF - Tenderer will find “Save as PDF” option on right side on the APP
details page, on click system will ask to “Save” or “Open”. If Tenderer clicks on
“Save”, then system will save the APP details information in the local system in
PDF Format. If Tenderer clicks on “Open”, then system will open the APP
information in PDF Format. (As shown in Screen – C3)

3.1.3.2 Print - Tenderer will find “Print” option on right side on the APP details page and
can take the printout in paper. (As shown in Screen – C3)
3.1.3.3 Remove from WatchList - If Tenderer wants to remove from watch list then
Tenderer has to click on “Remove from WatchList” button. (As shown in Screen -
C3). On Click, System will display message “Removed from your WatchList” (As
shown in Screen – C4)

Screen–C3

Screen–C4

3.2 All APPs (APP >> All APPs)

3.2.1 If Tenderer / Consultant want to see the entire APP’s listed. Tenderer has to click
on “All APPs” sub-menu under APP menu. (As shown in Screen – C5)

Screen–C5
3.2.2 On click, System will show APP Search parameters through which Tenderer can
search like (Select Ministry / Division / Organization, Procuring Entity, Project
Name, Financial Year, Budget Type, Procurement Nature, Procurement Type, APP
ID, APP Code, Package No, Package Estimated Cost, Value and Categories) and
required result will be displayed in the grid. (As shown in Screen – C6)

Screen–C6

3.2.3 If Tenderer wants to view the APP Details then he has to click on Descriptionlink,
System will display page in which Package Details, Key field information, Lot
Details, Tender Dates will be displayed (As shown in Screen – C7)
 Screen–C7

3.2.3.1 Save As PDF - Tenderer will find “Save as PDF” option on right side on the APP
details page, on click system will ask to “Save” or “Open”. If Tenderer clicks on
“Save”, then system will save the APP details information in the local system in
PDF Format. If Tenderer clicks on “Open”, then system will open the APP
information in PDF Format. (As shown in Screen – C7)

3.2.3.2 Print - Tenderer will find “Print” option on right side on the APP details page and
can take the printout in paper. (As shown in Screen – C7)

3.2.3.3 Add to WatchList To add APP to WatchList, APP details page will be displayed
in which Tenderer has to click on “Add WatchList” button. (As shown in Screen –
C7)

3.2.4 On Click, System will display Notification Message “Added to your WatchList” (As
shown in Screen – C8)

Screen–C8
 4. Tender Menu

4.1 Watch List (Tender>> Watch List)

4.1.1 If Tenderer / Consultant want to see all thetenderswhichare marked for watch list
by him. Tenderer has to click on “Watch List” sub-menu under Tender menu. (As
shown in Screen – D1)

Screen–D1

4.1.2 On click, System will show Tender Watch list with Search parameters through
which Tenderer can search like (Select Procurement Nature, Procurement Method,
Procurement Type, Tender ID, Reference No., Publishing Date From – Publishing
Date To) and required result will be displayed in the grid. (As shown in Screen –
D2)

Screen–D2

4.1.3 If Tenderer wants to remove from watch list then Tenderer has to click on “Title”
hyperlink. On click, system will open new page in which Notice details will be
shown and below notice there is “Remove from WatchList” button. (As shown in
Screen – D3)
 Screen–D3
4.1.4 On Click, System will display message “Removed from your WatchList” (As
shown in Screen – D4)

Screen–D4

4.2 My Tenders (Tender>>My Tenders)

4.2.1 In My Tender section, only those tenders will be displayed in which Tenderer has
given declaration. For this Tenderer has to click on “My Tenders” sub-menu (As
shown in Screen – D5)
 Screen–D5

4.2.2 On click, System will show Search parameters through which Tenderer can search
like (Select Procurement Nature, Procurement Type, Procurement Method, Tender
ID, Reference No., Publishing Date From – Publishing Date To) and required result
will be displayed in the grid in “Live” tenders tab. (As shown in Screen – D6)
System will show 3 tabs – “Live” | “Archived” | “Cancelled”

Screen–D6

4.2.2.1 Live Tenders Tab Bydefault, System will display all Live Tenders in this tab.
Criteria for Live Tenders is it will show those tenders in which tenders closing date
and time is not passed. (As shown in Screen – D6)

4.2.2.2 Archived Tenders Tab Criteria for Archive Tenders is it will show those
tenders in which tenders closing date and time is passed. (As shown in Screen –
D7)
 Screen–D7

4.2.2.3 Cancelled Tenders Tab  Criteria for Cancelled Tenders will be – those tenders
will be displayed which are cancelled by Procuring Entity / Authorised User (PE /
AU User) (As shown in Screen – D8)

Screen–D8
4.2.3 Tenderer will have to search specific tender and click on dashboard column “ ”
icon to go to Tender Dashboard(As shown in Screen – D7)

4.3 Limited Tenders (Tender>>Limited Tenders)

4.3.1 In Limited Tenders section, only those tenders will be displayed in which Tenderer
will be selected by Procuring Entity (PE) User / Authorised User (AU). For this
Tenderer has to click on “Limited Tenders” sub-menu link (As shown in Screen –
D9)

Screen–D9

4.3.2 On click, System will show Search parameters through which Tenderer can search
like (Select Procurement Nature, Procurement Type, Procurement Method, Tender
ID, Reference No., Publishing Date From – Publishing Date To) and required result
will be displayed in the grid. (As shown in Screen – D10)
 Screen–D10
4.3.3 Tenderer will have to search specific tender and click on dashboard column “ ”
icon to go to Tender Dashboard(As shown in Screen – D10)

4.4 All Tenders (Tender>>All Tenders)

4.4.1 In All Tenders section, all tenders published will be displayed and from which
Tenderer can select the tender in which to participate. For this Tenderer has to
click on “All Tenders” sub-menu link (As shown in Screen – D11)

Screen–D11

4.4.2 On click, System will show Search parameters through which Tenderer can search
like (Select Procurement Nature, Procurement Type, Procurement Method, Tender
ID, Reference No., Publishing Date From – Publishing Date To) and required result
will be displayed in the grid. (As shown in Screen – D12)
 Screen–D12

4.4.2.1 Live Tenders Tab Bydefault, System will display all Live Tenders in this tab.
Criteria for Live Tenders is it will show those tenders in which tenders closing date
and time is not passed. (As shown in Screen – D12)

4.4.2.2 Archived Tenders Tab Criteria for Archive Tenders is it will show those
tenders in which tenders closing date and time is passed. (As shown in Screen –
D13)

Screen–D13

4.4.2.3 Cancelled Tenders Tab  Criteria for Cancelled Tenders will be – those tenders
will be displayed which are cancelled by Procuring Entity / Authorised User (PE /
AU User) (As shown in Screen – D14)
 Screen–D14

4.4.2.4 All Tenders Tab All Tenders irrespective of Live, Archive or Cancel will be
shown in this section. (As shown in Screen – D15)

Screen–D15

4.4.3 Tenderer will have to search specific tender and click on dashboard column “ ”
icon to go to Tender Dashboard(As shown in Screen – D15)

4.4.4 Add Tenders to WatchList To add tenders to WatchList, Tenderer has to click
on Title hyperlink and Tender Notice will be displayed and then below notice right
side there is “Add WatchList” button. (As shown in Screen – D16)
 Screen–D16
4.4.5 On Click, System will display message “Added to your WatchList” (As shown in
Screen – D17)

Screen–D17

4.5 Process flow of Tender Preparation

4.5.1 Tenderer has to follow the process flow for tender preparation. For this tenderer
has to click on “All Tenders” (Tender >> All Tenders) sub-menu link (As shown in
Screen – D18)
 Screen–D18
4.5.2 Tenderer will have to search specific tender and click on dashboard column “ ”
icon (As shown in Screen – D19)

Screen–D19

4.5.3 On click of icon, Tenderer will be shown “Tender Dashboard” showing (Tender
Detail and View Notice button) other than that Dashboard Tabs “Docs” Tab,
“Clarification” Tab, “Pre Tender Meeting” Tab, “Sub Contracting” Tab,
“Payment” Tab, “Tender Preparation” Tab, “Opening” Tab, “Evaluation” Tab,
“NOA” Tab, “Contract Signing” Tab are visible. (As shown in Screen – D20)

Screen–D20

4.5.4 Tenderer has to click on “Docs” Tab to process the Declaration and then only
tenderer can go ahead for tender preparation. If Tenderer finds in Action column as
“Payment Pending” notification that means Tenderer has not processed for
Payment of Document Fees through Branch Marker or Branch Checker. (As shown
in Screen – D21)

Screen–D21
4.5.5 If Tenderer process for Payment of Document Fees through Branch Marker and
Branch Checker then System will display in Action column as “Documents” link
and below there will be Important Note as “We, hereby declare that, we have
read, examined and understood the tender document pertaining to this
tender notice.” and “I Agree” and “I Disagree” button. (As shown in Screen –
D22)

Screen–D22

4.5.6 If Tenderer click on “I Disagree” button then System will ask confirmation message
“Unless you agree, you will not be allowed to proceed further” (As shown in
Screen – D23) If Tenderer click on “OK” button then Tenderer will not be able to
process for this tender.

Screen–D23

4.5.7 On click, System will display message “You cannot proceed further” (As shown in
Screen – D24)

Screen–D24

4.5.8 After that if Tenderer click on any tab, notification message will be displayed (As
shown in Screen – D25)

Screen–D25
4.5.9 If Tenderer click on “I Agree” button then Tenderer will be processed for Tender
Preparation. System will display message “Declaration completed successfully”
(As shown in Screen – D26)

Screen–D26

4.5.10 If Tenderer wants to view Tender Documents then has to click on “Documents”
link, System will display Tender Document View in which Tender Details, View
Notice button, then Tender Document Sections, Forms (Technical and BoQ),
Documents Uploaded and Download Tender Document button. (As shown in
Screen – D27)

Screen–D27
4.5.10.1 “Download Tender Document” –Tenderer will be able to download all
Tender documents related to this tender.

4.5.10.2 “Save As PDF” – Save as PDF functionality is used for Tenderer to download
or open the file in PDF Format.

4.5.10.3 “View” link – Tenderer can view fields and format for the said section.

4.5.11 Tenderer can go ahead with next “Clarification” tab, where he can post queries
and view the replies received from the concerned official. (As shown in Screen –
D28)

Screen–D28

4.5.12 If any clarification to be taken from Official, then Tenderer has to click on “Post
Query” but Tenderer can post the query up to the Date and Time mentioned. (As
shown in Screen – D28)

4.5.13 On click, System will display page through which Tenderer can write down his
Query and can upload any reference document found and click on “Post Query”
button. (As shown in Screen – D29)

Screen–D29

4.5.14 If Tenderer clicks on “Upload” link, then system will show page in which Tenderer
has to Browse file in his local system and click on “Upload” button. (As shown in
 Screen – D30) System will also show the Instructions to be followed before
uploading the files.

Screen–D30

4.5.15 On click, System will display message “File Uploaded Successfully” and the
same will be shown in grid below (As shown in Screen – D31 and Screen – D32)

Screen–D31

Screen–D32

4.5.16 After all the documents are uploaded by Tenderer, he has to click on “Close”
button next to “Upload” button and page will be closed and the same file
information will be shown in the Post query page. (As shown in Screen – D30)

4.5.17 On click of “Post Query” button, System will display message “Query Posted
Successfully” and will be displayed in the grid below with Status as Pending. (As
shown in Screen – D34 and Screen – D34)

Screen–D33

Screen–D34

4.5.18 Once Procuring Entity User gives clarification reply to the query posted Status will
be changed to “Replied” and “View” link will be displayed under Action column (As
shown in Screen – D35)

Screen–D35
4.5.19 On click of “View” link, System will display page in which Query, Reference
document uploaded and Reply would be posted. (As shown in Screen – D36)

Screen–D36

4.5.20 Next Tenderer can go ahead in taking clarification at Pre-Tender Meeting, If

Procuring Entity enters Scheduled Pre-Tender Meeting Start Date and Time and
Scheduled Pre-Tender Meeting End Date and Time at the time of preparing Tender
Notice then at the same time all the Tenders participated can ask their respective
queries and the same will be replied back from Procuring Entity. Tenderer has to
click on “Pre-Tender Meeting” Tab (As shown in Screen – D37)

Screen–D37

4.5.21 Under Action column, “Post Query” link will be visible between Meeting Start Date
and Time and End Date and Time (As shown in Screen – D37)

4.5.22 When Tenderer click on “Post Query” link, System will open new page in which
Tenderer will be able to Post Query and Upload Reference Document. (As shown
in Screen – D38)

Screen–D38

4.5.23 If Tenderer clicks on “Upload” link, then system will show page in which Tenderer
has to Browse file in his local system and click on “Upload” button. (As shown in
Screen – D39) System will also show the Instructions to be followed before
uploading the files.
 Screen–D39

4.5.24 On click, System will display message “File Uploaded Successfully” and the
same will be shown in grid below (As shown in Screen – D40 and Screen – D41)

Screen–D40

Screen–D41

4.5.25 Tenderer has to click on “Post Query” button, System will display message “Query
posted successfully”(As shown in Screen – D42) and it will be displayed to
Procuring Entity and Status isPending. (As shown in Screen – D43)

Screen–D42

Screen–D43

4.5.26 After Tenderer gets reply from Procuring Entity, in “My Queries” tab Status will be
Replyand under Action column “View” link will be visible (As shown in Screen –
D44)

Screen–D44

4.5.27 To view reply given by Procuring Entity Tenderer clicks on “View” link and system
will show page in which required details will be displayed (As shown in Screen –
D45)
 Screen–D45

4.5.28 While clicking on “All Queries” Tab, it will list all the queries posted by Tenderer
and reply’s posted by Procuring Entity and the same can be viewed by click on
“View” link under Action column. (As shown in Screen – D46)

Screen–D46

4.5.29 Next Tenderer can go ahead in “Sub Contracting” Tab. Sub-contracting means
Tenderers have identified the tender in which they wish to participate togetherand
they have decided as who will be a lead partner and who will act as a Sub
contractor.System binds Lead Partner & sub-contractors for the tender such that
they can submit the identified Tender. (As shown in Screen – D47)

Screen–D47

4.5.30 Tenderer has to give another Tenderers e-mail ID and click on “Submit” button.
(As shown in Screen – D48)

Screen–D48

4.5.31 On submit, System will display Company Details, Send Invitation (i.e. Last Date of
Accepting Invitation and Nature of the Supply and related Services – Comments)
and click on “Invite” button. (As shown in Screen – D49)
 Screen–D49

4.5.32 On Invite button click, System will ask for Confirmation Message (As shown in
Screen – D50)

Screen–D50

4.5.33 On click on “OK” button, System will display message “Invitation Sent
Successfully” (As shown in Screen – D51)

Screen–D51
4.5.34 On Invitation sent to other Tenderer, System will display details in grid with Status
as Pending (As shown in Screen – D52)

Screen–D52

4.5.35 Now other sub-contractor who have Received Invitation will click on “Received
Invitation” tab under “Sub Contracting” Tab. System will display the Invitation
received from details with Status “Accept” or “Reject” and give Comments with
“Submit” button. (As shown in Screen – D53)

Screen–D53

4.5.36 On Submit, System will ask for Confirmation Message (As shown in Screen – D54)

Screen–D54

4.5.37 On click on “OK” button, System will display message “Invitation Sent
Successfully” (As shown in Screen – D55)
 Screen–D55

4.5.38 After Invitation is Received, System will display below mentioned screen (As shown
in Screen – D56)

Screen–D56

4.5.39 Once Sub-Contractor Accepts the Invitation he will not be able to go ahead in
Tender Preparation and when clicked on “Docs” Tab, System will display
Informative Message in Red Colour“You are already participating in this tender
as a sub-contractor / consultant. You can’t participate in this tender on your
own capacity.” (As shown in Screen – D57)

Screen–D57

4.5.40 In Tenderer screen, Status will be changed from “Accepted” in “Send Invitation”
Tab. (As shown in Screen – D58)

Screen–D58

4.5.41 Next Tenderer can go ahead on “Payment” Tab. Payment Information (Document
Fees, Tender Security and Performance Security) paid by Tenderer the same
information will be displayed in this Tab. (As shown in Screen – D59)
 Screen–D59

4.5.41.1 Document Fees Tab –Document Fees is to be paid by Tenderer before he

starts Tender Preparation and click on “Docs” for Tender Declaration.

4.5.41.2 Tender Security Tab –Tender Security is to be paid by Tenderer before he

goes for “Final Submission” of tender.

4.5.41.3 Performance Security Tab –Performance Security is to be paid by Tenderer

before he goes ahead with “Contract Signing” of tender.

4.5.42 Tenderer clicks on “Document Fees” Tab under Action column, on click System
will display payment information filled by Branch Maker. (As shown in Screen –
D60)

Screen–D60

4.5.42.1 Print Option –Tenderer is given “Print” option on right side of the page
where Tenderer can take printout in hard copy. (As shown in Screen – D60)

4.5.42.2 View reference document option –Tendererhas to click on “View reference

document” and will be able to view reference document and download the same if
any document is uploaded by Branch Maker.

4.5.43 Tenderer clicks on “Tender Security” Tab under Action column, on click System
will display page in which Tenderer will find the Lot No. and Lot Description with
 Status as Paid and click on “View” link under Action column. (As shown in Screen
– D61)

Screen–D61

4.5.44 On click on “View” link, System will display payment information filled by Branch
Maker. (As shown in Screen – D62)

Screen–D62

4.5.44.1 Print Option –Tenderer is given “Print” option on right side of the page
where Tenderer can take printout in hard copy. (As shown in Screen – D62)

4.5.44.2 View reference document option – Tenderer has to click on “View

reference document” and will be able to view reference document and download
the same if any document is uploaded by Branch Maker.

4.5.45 Tenderer clicks on “Performance Security” Tab under Action column, on click
System will display page in which Tenderer will find the Lot No. and Lot Description
with Status as Paid and click on “View” link under Action column. (As shown in
Screen – D63)
 Screen–D63

4.5.46 On click on “View” link, System will display payment information filled by Branch
Maker. (As shown in Screen – D64)

Screen–D64

4.5.46.1 Print Option –Tenderer is given “Print” option on right side of the page
where Tenderer can take printout in hard copy. (As shown in Screen – D64)

4.5.46.2 View reference document option – Tenderer has to click on “View

reference document” and will be able to view reference document and download
the same if any document is uploaded by Branch Maker.

4.5.47 Next Tenderer can go ahead on “Tender Preparation” Tab. If Tenderer has to fill
Technical and BoQ’sthen he has to click on “Tender Preparation” Tab wherein all
the Forms will be displayed (As shown in Screen – D65) Tenderer will be given 2
hyperlinks to complete the Bid Submission – 1. “Fill”and 2. “Map”
 Screen–D65

4.5.47.1 Fill –On click of “Fill” link, Tenderer will be displayed Form with required
details (Technical / BoQ) to be filled by Tenderer

4.5.47.2 Map – On click of “Map” link, Tenderer can upload required related
documents (Technical / BoQ).

4.5.48 On click of “Fill” link, (Technical Form – Tenderer information Form (e-PG3-2))
System will display page wherein Tenderer has to fill valid and relevant data in the
required fields. Once required data is filled Tenderer has to click on “Sign” button.
(As shown in Screen – D66)
 Screen–D66

4.5.49 Once click on “Sign” button, System will show pop-up box in which Tenderer has to
fill Password and click on “Verify Password” button. (As shown in Screen – D67)

Screen–D67

4.5.50 If password provided is valid, then system will Sign data and then Tenderer has to
click on “Encrypt” button – to encrypt data which is already signed. (As shown in
Screen – D68 and Screen – D69) Once encrypted data will not be shown in plain
text format.
 Screen–D68

Screen–D69

4.5.51 On Click of “Encrypt”, now Tenderer has to click on “Save” button to save the data.
(As shown in Screen – D70)

Screen–D70

4.5.52 On click of “Save” button. System will display message “Form saved
successfully”. (As shown in Screen – D71) And the same “Fill” link will be
changed to 4 different hyperlinks “Edit” | “View” | “Delete” | “Encrypt” (As shown in
Screen – D72)

Screen–D71
 Screen–D72

4.5.53 Edit Form – If Tenderer wants to verify e-Signature in Technical / BoQ forms, then
has to click on “Edit” link. System will show the same Form in Encrypted format.
Tenderer has to click on “Decrypt” button (As shown in Screen – D73)

Screen–D73

4.5.54 Once click on “Decrypt” button, System will show pop-up box in which Tenderer
has to fill Password and click on “Verify Password” button. (As shown in Screen –
D74)

Screen–D74
4.5.55 Once decrypted, System will show the original text and display Notification
Message “Form Decrypted successfully” and then Tenderer has to click on
“Verify” button. (As shown in Screen – D75)

Screen–D75

4.5.56 On click of “Verify” button, System will display Confirmation Message “e-Signature
verified successfully” (As shown in Screen – D76)

Screen–D76

4.5.57 Then again Tenderer has to click on “Sign” button – Sign data >> click on
“Encrypt” button – encrypt the data >> and click on “Update” button
4.5.58 On click of “Update” button, System will display Message “Form updated
successfully” (As shown in Screen – D77)

Screen–D77

4.5.59 View Form– If Tenderer wants to view the details in plain text of Technical / BoQ
forms, then has to click on “View” link. System will show the same Form in
Encrypted format. Tenderer has to click on “Decrypt” button (As shown in Screen
– D78)

Screen–D78

4.5.60 Once click on “Decrypt” button, System will show pop-up box in which Tenderer
has to fill Password and click on “Verify Password” button. (As shown in Screen –
D79)
 Screen–D79

4.5.61 On click of “Decrypt” button, System will display Message “Form Decrypted
successfully” and show the data in Original / Plain Text (As shown in Screen –
D80)

Screen–D80

4.5.62 Delete Form –If Tenderer wants todelete form then has to click on “Delete” link, on
click System will ask for Confirmation Message (As shown in Screen – D81)

Screen–D81

4.5.63 On click of “OK” button, System will display Message “Form Deleted
successfully” and again Tenderer has to “Fill” the same Form. (As shown in
Screen – D82)

Screen–D82

4.5.64 Encrypt Form – To do Final Submission of Tender, Tenderer has to “Decrypt –

Encrypt” again the same form to go ahead and for that click on “Encrypt” link.
System will open then form for Decryption (As shown in Screen – D83) So
Tenderer has to click on “Decrypt” button.
 Screen–D83

4.5.65 Once click on “Decrypt” button, System will show pop-up box in which Tenderer
has to fill Password and click on “Verify Password” button. (As shown in Screen –
D84)

Screen–D84

4.5.66 Once “Verify Password” is successful, System will show data in original text for
view purpose. Tenderer will not be able to edit the data. Tenderer has to then click
on “Encrypt and Save” button (As shown in Screen – D85)
 Screen–D85

4.5.67 On Click, System will display Instruction Message (As shown in Screen – D86)
Tenderer has to click on “OK” button to confirm the Form filled.

Screen–D86

4.5.68 After second time encryption of Form, System will show the form wherein “Edit” link
will be disabled and “Encrypt” link will be replaced with “Encrypted” Text. This
means Finally Form is filled by Tenderer (As shown in Screen – D87)
Screen–D145
 5. Document Library Menu

5.1 Tenderer / Consultant can click on “Doc. Library” menu and upload the documents
and manage the same in folder management also.While Tender Preparation, Tenderer
Doc. Library Menu is having 2 sub-menu’s 1) Upload Documents 2) Folder
Management (As shown in Screen – E1)

Screen– E1

5.2 Doc. Library >> Upload Documents

5.2.1 Tenderer is given the facility to upload documents which has to be attached while
Tender Preparation. Tenderer has to click on “Upload Documents” sub-menu link.
On click system will display upload document page (As shown in Screen – E2)

Screen– E2

5.2.2 Tenderer has to click on “Browse” button and select file from the local system.
Once selected file path will be displayed over there and then Description and click
on “Upload” button. (As shown in Screen – E2) Tenderer has to follow the
Instructions mentioned below Upload button.
5.2.3 On click of Upload button, Tenderer will find the same uploaded in grid below. (As
shown in Screen – E2)

5.2.4 On the same page grid is displayed below, in which there are 4 different options
(As shown in Screen – E3)

Screen– E3

5.2.5 View Unmapped FilesBy default files uploaded first time and unmapped to
folder files will be shown in this “View Unmapped Files” tab. In which required
columns are mentioned with Action column (As shown in Screen – E4)

5.2.5.1 Delete – Tenderer can delete the uploaded document.

5.2.5.2 Archive – Tenderer can archive the selected document.

5.2.5.3 Download – Tenderer can download the document to recheck again.

5.2.5.4 Map to Folder – Tenderer can move the file uploaded to specific folder.

Screen– E4

5.2.6 View Folderwise FilesAll folders createdthrough Folder Management is shown

in this section. (As shown in Screen – E5) Tenderer can click on “View” link under
Action column and view files which are mapped to this particular folder. (As shown
in Screen – E6)

5.2.6.1 Delete – Tenderer can delete the uploaded document. (As shown in Screen – E6)

5.2.6.2 Archive – Tenderer can archive the selected document. (As shown in Screen –
E6)

5.2.6.3 Download – Tenderer can download the document to recheck again. (As shown in
Screen – E6)

5.2.6.4 Map to Folder – Tenderer can move the file uploaded to specific folder. (As shown
in Screen – E6)
 Screen– E5

Screen– E6

5.2.7 View FilesAll files will be shown under this section in the grid (As shown in
Screen – E7),under action column the same “Delete” | “Archive” | “Download” |
Map to Folder” option will be shown.

5.2.7.1 Delete – Tenderer can delete the uploaded document.

5.2.7.2 Archive – Tenderer can archive the selected document.

5.2.7.3 Download – Tenderer can download the document to recheck again.

5.2.7.4 Map to Folder – Tenderer can move the file uploaded to specific folder.

Screen– E7

5.2.8 View Archive FilesOnce files archived from the list will be shifted to “View
Archive Files” section. (As shown in Screen – E8), under action column the same
“Download” option will be shown.

5.2.8.1 Download – Tenderer can download the document to recheck again.

Screen– E8
5.3 Doc. Library >>Folder Management

5.3.1 Tenderer is given the facility to create folder and manage files for which Tenderer
has to click on “Folder Management” sub-menu link.

Screen– E9

5.3.2 Tenderer will mention folder name which he wants to create and click on “Create
Folder” button. (As shown in Screen – E9)

5.3.3 System will display message “Folder created successfully” and same folder
name can be viewed in the grid below. (As shown in Screen – E10)

Screen– E10

5.3.4 Tenderer can click on “View” link (As shown in Screen – E10) and can see the files
mapped with the same folder. (As shown in Screen – E11) under action column of
the same “Delete” | “Archive” | “Download” | Map to Folder” option will be shown.

5.3.4.1 Delete – Tenderer can delete the uploaded document.

5.3.4.2 Archive – Tenderer can archive the selected document.

5.3.4.3 Download – Tenderer can download the document to recheck again.

5.3.4.4 Move to Folder – Tenderer can move the file uploaded to this folder to some other
folder.

Screen– E11
 6. Administration Menu

Note:Administration Menu will be displayed only to Tenderer / Consultant and

Government owned Enterprise. This menu will NOT be shown in case of
Individual Consultant

Screen– F1

6.1 Administration >> Manage Users

6.1.1 For a single company registered with e-GP Portal there may be different
departments or different Tenderers who will be working on Tender Preparation, so
for the same “Manage Users” link is available so that Tenderer can create new
registered users and manage the same. (As shown in Screen – F2)

Screen– F2

6.1.2 To create new user Tenderer can click on “Register User” and system will show
relevant page with required fields which Tenderer has to fill. Fields marked with (*)
are mandatory. Once required data is filled by Tenderer, then click on “Submit”
button. (As shown in Screen – F3)
 Screen– F3

6.1.3 On Submit. System will display message “Company User created successfully”.
(As shown in Screen – F4)

Screen– F4

6.1.4 Once created, User will be shown in grid (As shown in Screen – F5) under action
column of the same “Edit” | “View” | “Suspend” | Assign Role” option will be
shown.

Screen– F5
6.1.5 If Tenderer click on “Edit” link then system will show page in editable mode where
Tenderer can modify required details and click on “Update” button. (As shown in
Screen – F6)

Screen– F6

6.1.6 On Update, System will display message “Company User updated successfully”
(As shown in Screen – F7)

Screen– F7

6.1.7 To view the user details, Tenderer has to click on “View” link wherein system will
show the user information in the page. (As shown in Screen – F8) Tenderer has to
click on “OK” button to confirm the details entered and if Tenderer wants to edit the
details then has to click on “Edit” button.
 Screen– F8

6.1.8 If Tenderer clicks on “Suspend” link, then that particular user will be suspended
and will not be able to log-in into e-GP Portal. (As shown in Screen – F9) User
information will be displayed with Comments field and Tenderer will click on
“Suspend” button.
 Screen– F9

6.1.9 On submit, System will suspended user and that particular user will be shown in
“Suspended” tab (As shown in Screen – F10)

Screen– F10

6.1.10 Tenderer can click on “Resume” user, and the same user can again login into e-
GP Portal and participate in tender preparation (As shown in Screen – F11) User
information will be displayed with Comments field and Tenderer will click on
“Resume” button.
 Screen– F11

6.1.11 On “Resume” user, System will show the same user in “Approved” tab.

6.1.12 If Tenderer wants to give “Administration” rights of the menu to some normal user
then Tenderer has to click on “Assign Role” link. On click, system will display user
information and below “Assign Role” button will be shown. (As shown in Screen –
F12)
 Screen– F12

6.1.13 On click “Assign Role” button, System will transfer the Admin rights to that
particular user.

6.2 Administration >> Tender Submission Rights

Screen– F13

6.2.1 As Admin, Tenderer has Assign Tender submission rights to other users which are
created. Tenderer has to click on “Tender Submission Rights” sub-menu link.
Tenderer will search through tender id or reference no and result will be displayed
in the grid below (As shown in Screen – F14)

Screen– F14
6.2.2 Under Action column “Assign” link, on click Tenderer will be shown required tender
information and also “Assign To” combo box from which Tenderer has to select
the name whom the tender should be assigned and click on “Submit” button (As
shown in Screen – F15)

Screen– F16

6.2.3 On submit, system will display message “Tender Submission Right assigned
successfully” for that specific tender id and that person will prepare the tender.

Screen– F17
 7. Debarment Menu

7.1 Debarment - An event has occurred where Procuring Entity thinks that the
Tenderer/Consultant should be debarred of any of the reason (Corrupt Practice,
Fraudulent Practice, Collusive practice, Coercive practice, Obstructive Practice. So
Tenderer has to click on “Debarment” link. (As shown in Screen –G1)

Screen– G1

7.2 Tenderer click on “Debarment” link and will find the Procuring Entity Comments in
Pending Tab. Tenderer has to click on “View” link under Action column and has to
give clarification for the same. (As shown in Screen – G2)

Screen– G2

7.3 On click, Tenderer will be displayed page in which Comments passed by Procuring
Entity will be shown, Last Date for Response, Debarment Type, Clarification to be
given by Tenderer in Response field, if any relevant reference document Tenderer is
having then can upload the document and click on “Submit” button (As shown in
Screen – G3)

Screen– G3
7.4 After Response given by Tenderer, System will display message and the same will be
shown in the “Processed” Tab. (As shown in Screen – G4)

Screen– G4

7.5 In Processed Tab, Status will be shown as Pending to Tenderer; If Procuring Entity
has not processed to the response given by Tenderer. (As shown in Screen – G5)

Screen– G5

7.6 In Processed Tab, When Tenderer clicks on “View” link then System will show
Debarment Clarification details. (As shown in Screen – G6)

Screen– G6
 8. My Account Menu

Screen– H1

8.1 My Account >> View Profile

8.1.1 “View Profile” sub-menu System will display the profile of Tenderer /
Consultantby default it will be showing Registration Details page and click on
“Next” buttonCompany Details page and Personal Details page will be displayed
with required fields. (As shown in Screen – H2, Screen – H3 and Screen – H4)

Screen– H2
Screen– H3
 Screen– H4

8.2 My Account >> Edit Profile

Screen– H5

8.2.1 “Edit Profile” sub menu  System will allow Tenderer to Edit Company
Information and Personal Details information.
Screen– H6
 Screen– H7

8.2.2 After editing the required ProfileInformation / details, PE Admin needs to click on
‘Update’ Button. (As shown in Screen – H6 and Screen – H7)

8.2.3 On updating the profile, System will display notification, “Information Successfully
updated” (As shown in Screen – H8)
 Screen– H8

8.3 My Account >> Change Password

8.3.1 “Change Password” sub menu  System will allow PE Admin to change
Password. User needs to enter his Current Password. System will verify the
Current Password, whether the User has entered the same is correct or not. On
entering the wrong Password, system will display a message as “Invalid
password”. On entering the correct password, system will display message as
“Valid Password”. (As shown in Screen – H9)

Screen– H9

8.3.2 User then needs to enter the “New Password”. If Password doesn’t contain 8
character or alphabets & numbers then system will display a message as
“Password requires minimum 8 characters and must contain both alphabets
and numbers”. As mentioned in the informative text, If User enterscorrect
password then user is allowed to move to “Confirm Password” field. (As shown in
Screen – H10)

Screen– H10

8.3.3 User needs to confirm the Password by entering the same again in ‘Confirm
Password’ text box. User needs to click on “Submit” button. On submitting the
same, System will update the New Password and System will redirect the user to
Homepage so that User will be able to Login the system with New Password and
System will display message “Password changed successfully”. (As shown in
Screen – H11)
 Screen– H11

8.4 My Account >> Change Hint Question and Answer

8.4.1 “Change Hint Question and Answer” sub menu  System will allow User to
change Hint Question and Answer. System will allow User to select Hint Question
from Drop-down list If User wants to create his own Hint Question, User needs to
select “Create your own Hint Question”from options given. (As shown in Screen
– H12)

Screen– H12

8.4.2 After selecting “Create your own Hint Question”, system will allow User to create
new Own Hint Question. User will also enter Hint Answer and click on “Submit”.
(As shown in Screen – H13)
 Screen– H13

8.4.3 After selecting the Hint Question from the Drop-down list, User needs to enter his
Hint Answer. User then needs to click on Submit Button. On submitting the same,
system will update the information. (As shown in Screen – H14)

Screen– H14

8.5 My Account >> Preference

8.5.1 If User wants to change the Notification Preference, User can change the same
by selecting “Preference” option. Here user needs to select, whether he needs
system to send notification by Email Alert or by SMS Alert. On selecting the same,
user needs to click on Submit button. On submitting the same, system will update
the preferences and display the message “Your preference submitted
successfully”. (As shown in Screen – H15)

Screen– H15
Screen–D145
 5. Document Library Menu

5.1 Tenderer / Consultant can click on “Doc. Library” menu and upload the documents
and manage the same in folder management also.While Tender Preparation, Tenderer
Doc. Library Menu is having 2 sub-menu’s 1) Upload Documents 2) Folder
Management (As shown in Screen – E1)

Screen– E1

5.2 Doc. Library >> Upload Documents

5.2.1 Tenderer is given the facility to upload documents which has to be attached while
Tender Preparation. Tenderer has to click on “Upload Documents” sub-menu link.
On click system will display upload document page (As shown in Screen – E2)

Screen– E2

5.2.2 Tenderer has to click on “Browse” button and select file from the local system.
Once selected file path will be displayed over there and then Description and click
on “Upload” button. (As shown in Screen – E2) Tenderer has to follow the
Instructions mentioned below Upload button.
5.2.3 On click of Upload button, Tenderer will find the same uploaded in grid below. (As
shown in Screen – E2)

5.2.4 On the same page grid is displayed below, in which there are 4 different options
(As shown in Screen – E3)

Screen– E3

5.2.5 View Unmapped FilesBy default files uploaded first time and unmapped to
folder files will be shown in this “View Unmapped Files” tab. In which required
columns are mentioned with Action column (As shown in Screen – E4)

5.2.5.1 Delete – Tenderer can delete the uploaded document.

5.2.5.2 Archive – Tenderer can archive the selected document.

5.2.5.3 Download – Tenderer can download the document to recheck again.

5.2.5.4 Map to Folder – Tenderer can move the file uploaded to specific folder.

Screen– E4

5.2.6 View Folderwise FilesAll folders createdthrough Folder Management is shown

in this section. (As shown in Screen – E5) Tenderer can click on “View” link under
Action column and view files which are mapped to this particular folder. (As shown
in Screen – E6)

5.2.6.1 Delete – Tenderer can delete the uploaded document. (As shown in Screen – E6)

5.2.6.2 Archive – Tenderer can archive the selected document. (As shown in Screen –
E6)

5.2.6.3 Download – Tenderer can download the document to recheck again. (As shown in
Screen – E6)

5.2.6.4 Map to Folder – Tenderer can move the file uploaded to specific folder. (As shown
in Screen – E6)
 Screen– E5

Screen– E6

5.2.7 View FilesAll files will be shown under this section in the grid (As shown in
Screen – E7),under action column the same “Delete” | “Archive” | “Download” |
Map to Folder” option will be shown.

5.2.7.1 Delete – Tenderer can delete the uploaded document.

5.2.7.2 Archive – Tenderer can archive the selected document.

5.2.7.3 Download – Tenderer can download the document to recheck again.

5.2.7.4 Map to Folder – Tenderer can move the file uploaded to specific folder.

Screen– E7

5.2.8 View Archive FilesOnce files archived from the list will be shifted to “View
Archive Files” section. (As shown in Screen – E8), under action column the same
“Download” option will be shown.

5.2.8.1 Download – Tenderer can download the document to recheck again.

Screen– E8
5.3 Doc. Library >>Folder Management

5.3.1 Tenderer is given the facility to create folder and manage files for which Tenderer
has to click on “Folder Management” sub-menu link.

Screen– E9

5.3.2 Tenderer will mention folder name which he wants to create and click on “Create
Folder” button. (As shown in Screen – E9)

5.3.3 System will display message “Folder created successfully” and same folder
name can be viewed in the grid below. (As shown in Screen – E10)

Screen– E10

5.3.4 Tenderer can click on “View” link (As shown in Screen – E10) and can see the files
mapped with the same folder. (As shown in Screen – E11) under action column of
the same “Delete” | “Archive” | “Download” | Map to Folder” option will be shown.

5.3.4.1 Delete – Tenderer can delete the uploaded document.

5.3.4.2 Archive – Tenderer can archive the selected document.

5.3.4.3 Download – Tenderer can download the document to recheck again.

5.3.4.4 Move to Folder – Tenderer can move the file uploaded to this folder to some other
folder.

Screen– E11
 6. Administration Menu

Note:Administration Menu will be displayed only to Tenderer / Consultant and

Government owned Enterprise. This menu will NOT be shown in case of
Individual Consultant

Screen– F1

6.1 Administration >> Manage Users

6.1.1 For a single company registered with e-GP Portal there may be different
departments or different Tenderers who will be working on Tender Preparation, so
for the same “Manage Users” link is available so that Tenderer can create new
registered users and manage the same. (As shown in Screen – F2)

Screen– F2

6.1.2 To create new user Tenderer can click on “Register User” and system will show
relevant page with required fields which Tenderer has to fill. Fields marked with (*)
are mandatory. Once required data is filled by Tenderer, then click on “Submit”
button. (As shown in Screen – F3)
 Screen– F3

6.1.3 On Submit. System will display message “Company User created successfully”.
(As shown in Screen – F4)

Screen– F4

6.1.4 Once created, User will be shown in grid (As shown in Screen – F5) under action
column of the same “Edit” | “View” | “Suspend” | Assign Role” option will be
shown.

Screen– F5
6.1.5 If Tenderer click on “Edit” link then system will show page in editable mode where
Tenderer can modify required details and click on “Update” button. (As shown in
Screen – F6)

Screen– F6

6.1.6 On Update, System will display message “Company User updated successfully”
(As shown in Screen – F7)

Screen– F7

6.1.7 To view the user details, Tenderer has to click on “View” link wherein system will
show the user information in the page. (As shown in Screen – F8) Tenderer has to
click on “OK” button to confirm the details entered and if Tenderer wants to edit the
details then has to click on “Edit” button.
 Screen– F8

6.1.8 If Tenderer clicks on “Suspend” link, then that particular user will be suspended
and will not be able to log-in into e-GP Portal. (As shown in Screen – F9) User
information will be displayed with Comments field and Tenderer will click on
“Suspend” button.
 Screen– F9

6.1.9 On submit, System will suspended user and that particular user will be shown in
“Suspended” tab (As shown in Screen – F10)

Screen– F10

6.1.10 Tenderer can click on “Resume” user, and the same user can again login into e-
GP Portal and participate in tender preparation (As shown in Screen – F11) User
information will be displayed with Comments field and Tenderer will click on
“Resume” button.
 Screen– F11

6.1.11 On “Resume” user, System will show the same user in “Approved” tab.

6.1.12 If Tenderer wants to give “Administration” rights of the menu to some normal user
then Tenderer has to click on “Assign Role” link. On click, system will display user
information and below “Assign Role” button will be shown. (As shown in Screen –
F12)
 Screen– F12

6.1.13 On click “Assign Role” button, System will transfer the Admin rights to that
particular user.

6.2 Administration >> Tender Submission Rights

Screen– F13

6.2.1 As Admin, Tenderer has Assign Tender submission rights to other users which are
created. Tenderer has to click on “Tender Submission Rights” sub-menu link.
Tenderer will search through tender id or reference no and result will be displayed
in the grid below (As shown in Screen – F14)

Screen– F14
6.2.2 Under Action column “Assign” link, on click Tenderer will be shown required tender
information and also “Assign To” combo box from which Tenderer has to select
the name whom the tender should be assigned and click on “Submit” button (As
shown in Screen – F15)

Screen– F16

6.2.3 On submit, system will display message “Tender Submission Right assigned
successfully” for that specific tender id and that person will prepare the tender.

Screen– F17
 7. Debarment Menu

7.1 Debarment - An event has occurred where Procuring Entity thinks that the
Tenderer/Consultant should be debarred of any of the reason (Corrupt Practice,
Fraudulent Practice, Collusive practice, Coercive practice, Obstructive Practice. So
Tenderer has to click on “Debarment” link. (As shown in Screen –G1)

Screen– G1

7.2 Tenderer click on “Debarment” link and will find the Procuring Entity Comments in
Pending Tab. Tenderer has to click on “View” link under Action column and has to
give clarification for the same. (As shown in Screen – G2)

Screen– G2

7.3 On click, Tenderer will be displayed page in which Comments passed by Procuring
Entity will be shown, Last Date for Response, Debarment Type, Clarification to be
given by Tenderer in Response field, if any relevant reference document Tenderer is
having then can upload the document and click on “Submit” button (As shown in
Screen – G3)

Screen– G3
7.4 After Response given by Tenderer, System will display message and the same will be
shown in the “Processed” Tab. (As shown in Screen – G4)

Screen– G4

7.5 In Processed Tab, Status will be shown as Pending to Tenderer; If Procuring Entity
has not processed to the response given by Tenderer. (As shown in Screen – G5)

Screen– G5

7.6 In Processed Tab, When Tenderer clicks on “View” link then System will show
Debarment Clarification details. (As shown in Screen – G6)

Screen– G6
 8. My Account Menu

Screen– H1

8.1 My Account >> View Profile

8.1.1 “View Profile” sub-menu System will display the profile of Tenderer /
Consultantby default it will be showing Registration Details page and click on
“Next” buttonCompany Details page and Personal Details page will be displayed
with required fields. (As shown in Screen – H2, Screen – H3 and Screen – H4)

Screen– H2
Screen– H3
 Screen– H4

8.2 My Account >> Edit Profile

Screen– H5

8.2.1 “Edit Profile” sub menu  System will allow Tenderer to Edit Company
Information and Personal Details information.
Screen– H6
 Screen– H7

8.2.2 After editing the required ProfileInformation / details, PE Admin needs to click on
‘Update’ Button. (As shown in Screen – H6 and Screen – H7)

8.2.3 On updating the profile, System will display notification, “Information Successfully
updated” (As shown in Screen – H8)
 Screen– H8

8.3 My Account >> Change Password

8.3.1 “Change Password” sub menu  System will allow PE Admin to change
Password. User needs to enter his Current Password. System will verify the
Current Password, whether the User has entered the same is correct or not. On
entering the wrong Password, system will display a message as “Invalid
password”. On entering the correct password, system will display message as
“Valid Password”. (As shown in Screen – H9)

Screen– H9

8.3.2 User then needs to enter the “New Password”. If Password doesn’t contain 8
character or alphabets & numbers then system will display a message as
“Password requires minimum 8 characters and must contain both alphabets
and numbers”. As mentioned in the informative text, If User enterscorrect
password then user is allowed to move to “Confirm Password” field. (As shown in
Screen – H10)

Screen– H10

8.3.3 User needs to confirm the Password by entering the same again in ‘Confirm
Password’ text box. User needs to click on “Submit” button. On submitting the
same, System will update the New Password and System will redirect the user to
Homepage so that User will be able to Login the system with New Password and
System will display message “Password changed successfully”. (As shown in
Screen – H11)
 Screen– H11

8.4 My Account >> Change Hint Question and Answer

8.4.1 “Change Hint Question and Answer” sub menu  System will allow User to
change Hint Question and Answer. System will allow User to select Hint Question
from Drop-down list If User wants to create his own Hint Question, User needs to
select “Create your own Hint Question”from options given. (As shown in Screen
– H12)

Screen– H12

8.4.2 After selecting “Create your own Hint Question”, system will allow User to create
new Own Hint Question. User will also enter Hint Answer and click on “Submit”.
(As shown in Screen – H13)
 Screen– H13

8.4.3 After selecting the Hint Question from the Drop-down list, User needs to enter his
Hint Answer. User then needs to click on Submit Button. On submitting the same,
system will update the information. (As shown in Screen – H14)

Screen– H14

8.5 My Account >> Preference

8.5.1 If User wants to change the Notification Preference, User can change the same
by selecting “Preference” option. Here user needs to select, whether he needs
system to send notification by Email Alert or by SMS Alert. On selecting the same,
user needs to click on Submit button. On submitting the same, system will update
the preferences and display the message “Your preference submitted
successfully”. (As shown in Screen – H15)

Screen– H15