The document provides instructions for a series of exercises to practice creating companies, sites, account codes, journals, and inquiries in the Sage X3 ERP system. It outlines steps to set up an organizational structure with a new account core model, company, and site, and then create journals, inquiries, and account codes within that structure. The exercises are designed to familiarize users with basic financial setup and transactional tasks in Sage X3.
The document provides instructions for a series of exercises to practice creating companies, sites, account codes, journals, and inquiries in the Sage X3 ERP system. It outlines steps to set up an organizational structure with a new account core model, company, and site, and then create journals, inquiries, and account codes within that structure. The exercises are designed to familiarize users with basic financial setup and transactional tasks in Sage X3.
The document provides instructions for a series of exercises to practice creating companies, sites, account codes, journals, and inquiries in the Sage X3 ERP system. It outlines steps to set up an organizational structure with a new account core model, company, and site, and then create journals, inquiries, and account codes within that structure. The exercises are designed to familiarize users with basic financial setup and transactional tasks in Sage X3.
The document provides instructions for a series of exercises to practice creating companies, sites, account codes, journals, and inquiries in the Sage X3 ERP system. It outlines steps to set up an organizational structure with a new account core model, company, and site, and then create journals, inquiries, and account codes within that structure. The exercises are designed to familiarize users with basic financial setup and transactional tasks in Sage X3.
2.1. Create a new Account Core Model......................................................................6 2.2. Create a new company........................................................................................6 2.3. Create a new site for your company....................................................................7
3. EXERCISE 3 – CREATE A NEW ACCOUNT CODE..........................................8
3.1. Collective Account / TRA plan.............................................................................8 3.2. Collective Account / TRI plan..............................................................................8
4. EXERCISE 4 – CREATE A MANUAL JOURNAL BETWEEN SITES WITHIN A
COMPANY.......................................................................................................... 9 4.1. Specify the Linked Account.................................................................................9 4.2. Create a One Page Journal.................................................................................9 4.3. Create a Column Journal.....................................................................................9 4.4. Create a Line Journal........................................................................................ 10 4.5. Inquire using a Tab Journal...............................................................................10
5. EXERCISE 5 – OPENING OF FISCAL YEAR & PERIODS..............................11
6. EXERCISE 6 – AMEND AN INQUIRY SCREEN...............................................12
6.1. Inquire using a Financial Inquiry........................................................................12 6.2. Create your own screen amending screen CPT-STDG.....................................12
7. EXERCISE 7 – CREATE COLLECTIVE AND SITE GROUPS..........................13
7.1. Create a Collective Group.................................................................................13 7.2. Create a Site Group........................................................................................... 13 7.3. Inquire using a Financial Inquiry........................................................................13 7.4. Inquire using an A/P-A/R Inquiry.......................................................................13
Sage 2011 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part One, Exercises – 3/13
LEGEND The following elements are used in the exercise booklet as “interface” indicators:
Common Data > BPs > BPs...........This shows directions to a function from the general X3 menu (X3 menu path from standard Admin home page) Screen Tab .........................................Indicates a tab in a multi-tab X3 function, such as Controls or Financial in the Common Data > BPs > Customers function. Field Field Value .................................Indicates a screen field and the value that should be entered (if necessary) Check Box.......................................Shows a checkbox (or tick box) and its status Button ...............................................Indicates an X3 button (located on the bottom part of the screen) such as Create or Save or a toolbar button (top left icons) such as New. File > Print > List.............................This shows the path to a top menu option (top menu bar)
Annotation:................................This is used to provide space for the student to write a result (Order code etc.)
......................................................Hint: This is used to highlight an interesting hint on X3
.....................................................Additional information on the process or data or parameters addressed in
TRAINING FIN201 – Fundamentals Finance, Part One, Exercises – 4/13
PREAMBLE In much of the processes where common data is created (such as Customers or Products) the exercise notes mention XXX in the data codes or designations. Replace that with your own initials. This is to distinguish your data from other delegate’s data in case the servers are shared.
Sage 2011 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part One, Exercises – 5/13
1. EXERCISE 1 – JOURNALS Log in as TRAIN, leave password blank.
Financials > Journals > Journal Entry
Transaction 1PAGE Site T91 Document Type TRGEN Date “Today´s date” Journal TRGEN Category Actual Status Temporary Document Date “Today´s date” Rate Type Daily Rate Currency EUR Description by Default Journal One Put in the lines the following values: Site T91 Line 1 account 606110 Debit Value 1200.00 € Set at least one dimension – CCT = PURC-001 Site T91 Line 2 account 607000 Credit Value 1200.00 € Set at least one dimension – CCT = PURC-001 Create
Financials > Inquiries > Account Balances
Company 900 Site T91 Ensure the date range includes the current year. You will see a list of accounts and their current balance. Find the line for account 607000 and right click. Choose the Account option. This inquiry shows the detail of postings made to the account. End File > Print > List Leave all parameters as they are set. Print The document that is shown is the Trial Balance (BALGRP). End
Sage 2011 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part One, Exercises – 6/13
2. EXERCISE 2 – CREATE COMPANY,
SITE & ACCOUNT CORE MODEL Parameters > Organizational structure
2.1. Create a new Account Core Model
Use your Initials as the code and give it a long and short description Leave the legislation blank IAS depreciations Then set the Principal ledger fields to Legal, Analytical and IAS Set the Legal reference Auto Reference Base to No; the reference to TRA with a currency of Euro. Use defaults to complete the row Set the Analytical reference Auto Reference Base to No; the reference to TR2 with a currency of euro. Use defaults to complete the row. Set the IAS reference Auto Reference Base to No; the reference to TRI with a currency of euro. Use defaults to complete the row Set the Internal HQ reference Auto Reference Base to Yes with the source as Legal; (the reference will default) with a currency of US Dollars. Use defaults to complete the row.
2.2. Create a new company
Use your Initials as the code and give it a long and short description General Legislation TRA Legal company Leave main site field blank Country GB Accounting The account core model is the one you have just created First Fiscal Year is the beginning of this year Accounting currency EUR Accounting code STD Create an address record HQ for the headquarters in the United Kingdom Create
Sage 2011 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part One, Exercises – 7/13
2.3. Create a new site for your company
Use your Initials plus 01 as the code and give it a long and short description Add this site to your company in the United Kingdom Financial Site Accounting code STD It is also a stock count site for asset management Create an address record HQ for the headquarters in the United Kingdom The site is open all week and is used for sales, purchasing, manufacturing and holds stock Create Then go back to your company and update the main site field.
Sage 2011 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part One, Exercises – 8/13
3. EXERCISE 3 – CREATE A NEW ACCOUNT CODE
3.1. Collective Account / TRA plan
Create a new collective account 420000 Employee Sal. in the chart TRA New Add a short title and make it active General Use the Mnemonic C2 and check that classification is 4 Controls Set automatic variances to yes of the balance sheet type Set tax management to not subjected Reporting codes should be line 1 debit BX and credit EA; line 2 debit UX and credit 8K Miscellaneous The account must be matchable and set to allow the carry forward of balances in currency The balance update field should be set to customer and BP authorization is for customer, sales rep and miscellaneous Create
3.2. Collective Account / TRI plan
Create the new collective account 420000 Employee Sal. in the chart TRI Add a short title and make it active General Use the mnemonic C2 and check that classification is 4 Set the default account for TRA to be 420000 Controls Set automatic variances to yes of the balance sheet type Set tax management to not subjected Reporting codes should be line 1 debit BX and credit EA; line 2 debit UX and credit 8K Miscellaneous The account must be matchable and set to allow the carry forward of balances in currency The balance update field should be set to customer and BP authorization is for customer, sales rep and miscellaneous Create
Check that the mapping you have entered on your TRI account has been reflected in the TRA account
Sage 2011 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part One, Exercises – 9/13
4. EXERCISE 4 – CREATE A MANUAL JOURNAL
BETWEEN SITES WITHIN A COMPANY
4.1. Specify the Linked Account
Parameters > Organizational Structure > Charts of Accounts
Plan Code TRB
Linked Accounts Enter T92 in Site 1 and T93 in Site 2 Double click on the accounts field and using the F12 key drill down to select an account record using the quick select function in the description column to find “Reciprocal accounts” Save
4.2. Create a One Page Journal
Create a new 1PAGE journal Site T92 Document Type TRGEN Date 08/03/10 Leave the default values Put in the line the following values: Site T92 Account 607000 Debit 1100.00 $ Site T93 Account 607000 Credit 1100.00 $ Create
Note that the system has added two new lines.
4.3. Create a Column Journal
Create a new STDCO journal Site T92 Document Type TRGEN Date 08/03/10 Using the previous site, account and value data.
Sage 2011 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part One, Exercises – 10/13
4.4. Create a Line Journal
Create a new STDLI journal Site T92 Document Type TRGEN Date 08/03/2010 Using the previous site, account and value data.
4.5. Inquire using a Tab Journal
Using the journal type STDON View your previous journals.
Why the tab "analytical" is not fed?
Sage 2011 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part One, Exercises – 11/13
5. EXERCISE 5 – OPENING OF FISCAL YEAR & PERIODS
Using the company you have created in Exercise 2.2, we need to open the current Fiscal Year and we will open the periods up to the end of June 2011.
Common data > G/L Accounting tables > Fiscal Year
Select your company in the left list
Choose the first ledger “Legal” In the right screen select the Button “opening”
What do you assume concerning the others ledgers?
Open the periods by entering in the menu
Common data > G/L Accounting tables > Periods
OR
On the fiscal year you have just opened, use the RIGHT click in order to reach the periods function. Select the button Opening Set a value "NO" on the period of July 2011 to allow opening until the end of June only.
Financials > Journals > Journal entry
Test your company is OK entering a new miscellaneous journal
One page transaction Site = XXX1 Date = Current date Account = 420000 C2 CTTCFR001 100 000 Account = 641100 100 000
As soon as you have created your entry, you can use the inquiries as shown in exercise number 1.
Sage 2011 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part One, Exercises – 12/13
6. EXERCISE 6 – AMEND AN INQUIRY SCREEN
6.1. Inquire using a Financial Inquiry
Financials > Inquiries > Accounts
Company 910 Leave the site record blank. Select the following date range : 01/03/2010 31/03/2010 Account 607000 Search Choose account 607000 and SEARCH. The screen should show a list of postings to that account for both sites in the company. Right-Click on the line and drill down to the journal. This function allows you to view Journals. End Criteria Note the screen code at the bottom of the screen. (STDG)
6.2. Create your own screen amending screen CPT-STDG
Parameters > General parameters > Inquiry screens
In the Inquiry Screens option in General Parameters, open the screen code under the CPT hierarchy that you discovered in the previous action. (STDG) In the area called "screen code" add the value “X” (STDGX) at the end of the screen code. In the right grid, find the field “Status”. Against the Status field enter the number 1 Creat e Window In order to check the change has been made.
Repeat the inquiry above using your new screen code and notice that a new column is now on the left of the grid.
Sage 2011 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part One, Exercises – 13/13
7. EXERCISE 7 – CREATE COLLECTIVE AND SITE GROUPS
7.1. Create a Collective Group
Common data > G/L Accounting Tables > General > Collective Groups
Plan
Choose the TRA Account Plan.
Name the new group CUS1 In the grid use the F12 option to choose the collectives where the mnemonic begins with the letter C. (This can only be done line by line) Save
7.2. Create a Site Group
Parameters > Organizational structure > Site/company groups
In the Organisational Structure menu in Parameters create a new site group TRS. This should include Sites T91-T93. Ignore any fields that mention company.
When you create this record the system has to update a number of functions to allow the use of this grouping.
7.3. Inquire using a Financial Inquiry
Using the Entries inquiry Company TRS Ledger type Internal P&L Limit the date range otherwise this will take some time to run. Search Next
Note that all the sites grouped can be represented. Use to move down the list.
7.4. Inquire using an A/P-A/R Inquiry
Using the Invoices inquiry Enter your new collective group code and your new Site Group code Search Notice all the invoices from all the sites are shown
