The document is a training manual for an accounting exercise involving:
1. Creating accounting codes for sales representatives and products.
2. Setting up sales representative and customer records.
3. Configuring an automatic journal and sales invoice type to populate the correct accounting codes and dimensions for sales invoices.
The exercises walk through setting up these common data elements and transactions to automatically allocate sales revenue to the proper accounts based on sales representative, customer, and product dimensions.
The document is a training manual for an accounting exercise involving:
1. Creating accounting codes for sales representatives and products.
2. Setting up sales representative and customer records.
3. Configuring an automatic journal and sales invoice type to populate the correct accounting codes and dimensions for sales invoices.
The exercises walk through setting up these common data elements and transactions to automatically allocate sales revenue to the proper accounts based on sales representative, customer, and product dimensions.
The document is a training manual for an accounting exercise involving:
1. Creating accounting codes for sales representatives and products.
2. Setting up sales representative and customer records.
3. Configuring an automatic journal and sales invoice type to populate the correct accounting codes and dimensions for sales invoices.
The exercises walk through setting up these common data elements and transactions to automatically allocate sales revenue to the proper accounts based on sales representative, customer, and product dimensions.
The document is a training manual for an accounting exercise involving:
1. Creating accounting codes for sales representatives and products.
2. Setting up sales representative and customer records.
3. Configuring an automatic journal and sales invoice type to populate the correct accounting codes and dimensions for sales invoices.
The exercises walk through setting up these common data elements and transactions to automatically allocate sales revenue to the proper accounts based on sales representative, customer, and product dimensions.
2. EXERCISE ON DEFAULT DIMENSIONS...........................................................7
2.1. Default dimension for company 900 and SID parameters...................................7 2.2. Customer Record................................................................................................ 7 2.3. Sales Invoice....................................................................................................... 7
Sage 2010 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part Three, Exercises – 3/7
LEGEND The following elements are used in the exercise booklet as “interface” indicators:
Common Data > BPs > BPs.............This shows directions to a function from the general X3 menu (X3 menu path from standard Admin home page) Tab ....................................................Indicates a tab in a multi-tab X3 function, such as Controls or Financial in the Common Data > BPs > Customers function. Field Field Value ..................................Indicates a screen field and the value that should be entered (if necessary) Check Box........................................Shows a checkbox (or tick box) and its status Button ...............................................Indicates an X3 button (located on the bottom part of the screen) such as Create or Save or a toolbar button (top left icons) such as New. File > Print > List...............................This shows the path to a top menu option (top menu bar)
Annotation:................................This is used to provide space for the student to write a result
(Order code etc.)
......................................................Hint: This is used to highlight an interesting hint on X3
.....................................................Additional information on the process or data or parameters
TRAINING FIN201 – Fundamentals Finance, Part Three, Exercises – 4/7
PREAMBLE In much of the processes where common data is created (such as Customers or Products) the exercise notes mention XXX in the data codes or designations. Replace that with your own initials. This is to distinguish your data from other delegate’s data in case the servers are shared.
Sage 2010 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part Three, Exercises – 5/7
1. EXERCISE – AUTOMATIC JOURNAL
Log in as TRAIN, leave password blank You will be using legislation TRA and site T91 from company 900.
Create two new sales rep accounting code for the TRA legislation For the first Sales Rep accounting code (“REP1”), on the sales line enter xxxx01. To avoid the creation of accounts in each ledger you can use this modifier for the first ledger only (Legal A). Then, use the existing account 701100 for TRA ana and Training IAS, use 703 for the last one (Internal PL). Ignore “spreading” messages Repeat the same creation for the second sales rep accounting code (REP2) using xxxx02 in the first ledger, 701100 for analytical and IAS and 703 for internal. Amend the Product Accounting Code FRVENSER by adding 7011xx to the sales line in the first general ledger – Leave 701100 for analytical and IAS except the last one which should be 703.
1.2. Product Common data > Products > Products
Check that product PREST00187 has the accounting code FRVENSER and a default dimension in the cost centre.
1.3. Sales Rep
Create two new sales representatives : REP1 and REP2 Make sure that you use the accounting code you created in the previous step. Leave the Sales Site blank. Put UK in the “Region” dimension record (SR).
1.4. Customer Record
Amend customer ACTR001. Change the Sale Rep code to the code REP1 you have just created. Credit Control No Check
Sage 2010 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part Three, Exercises – 6/7
1.5. General Chart of Account - TRA
Check the accounts we have in the COA TRA On the left list, make a quick selection to research 7011* accounts. You must find, 701100 Sales of supplies – 701101 Sales of supplies REP1 – 701102 Sales of supplies REP2 Create the missing accounts
1.6. Automatic Journal
Open Automatic Journal SIHI. Add an X to the code, in UPPER case Create the new SIHIX journal.
Note that this leaves the original intact, although you can always get a copy from the X3 folder.
Lines
On line 2 of your new journal add a new accounting code line for your sales rep in order to build your final account according to the accounting code of the product + the accounting code of the sales rep. The accounting code “Ind” field should relate to the relevant line from your Sales Rep accounting code table. The Identification key should be [F:SID]REP1 which is the field from the invoice line that holds the rep code. You can use the Formula Wizard (Right click) to get this value from the SINVOICED table (Detailed lines of Sales invoices).
1.7. Sales Invoice Type
Parameters > General parameters > Invoice types > Customer
Duplicate the sales invoice type TRINV in TRIN2 and change the Auto Journal field to set yours “SIHIX”.
1.8. Sales Invoice
Transaction ALL Site T91 Type TRINV Bill-to ACTR001 Check that the sales rep is “your” rep. Use product PREST00187 and sell 1 off at 234. Create Post and Use the zoom function to check the journal lines especially the revenue line.
Is the account code 701101? If you change your sales rep to “REP2” you should get 701102!
Sage 2010 - Internal & Confidential
TRAINING FIN201 – Fundamentals Finance, Part Three, Exercises – 7/7
2. EXERCISE ON DEFAULT DIMENSIONS
2.1. Default dimension for company 900 and SID parameters
You will notice that the dimension values are not showing UK in the sales region. This is because the “Default Dimensions” have not been configured to collect the data we require. In the Accounting Interface parameters go to the SID defaults for company 900. Change the dimension type set on the top grid – replace DPT by CCT. After you will notice that default for region is set to customer. Add a new line as follows Customer; Product; Sales Rep
2.2. Customer Record
Go to your customer record and remove the Dimension value “Germany” and save.
2.3. Sales Invoice
Create a new invoice and check the new dimension values.
How To Upgrade and Re-Initialize FAS25xx, FAS22xx, and All-Flash FAS Platforms To Use The Advanced Drive Partitioning Feature in Clustered Data ONTAP 8.3
How To Upgrade and Re-Initialize FAS25xx, FAS22xx, and All-Flash FAS Platforms To Use The Advanced Drive Partitioning Feature in Clustered Data ONTAP 8.3
