Understanding Profit & Loss

Every Outlet works to a Budget which has been set for the financial year. Our financial year runs from start October
to end September. Theses figures are then phased over 13 x 4 weekly Periods depending on time of year, key dates
and local/national events. The end date of each Period is shown at the top of the P&L.

1.This band of figures shows our actual 4 weekly take (less vat) for the periods
2.These figures are our “Gross Profit” [Sales (less vat) - Cost of Sales] from the take above.
Calculated by 1. X 6.
3.This shows all our Managerial Costs [i.e. Employment Costs, Energy, Entertainment &
Promotions, Uniforms, Taxis, Crockery, Cleaning Materials…etc] which eat away our Gross Profit in
2. [A full breakdown of which can be found on the reverse of the P&L]
4.This shows our “Managerial Profit” [Gross Profit - Managerial Costs] from the 4 weeks take in 1.
Calculated by 2. - 3.
Managers are bonused on this figure if ahead of Budget come the end of the financial year as well as
receiving 2% of these totals every Quarter
5.These are the Budget figures for the year phased over 13 Periods. What MAB would like you to
take and spend
6.These percentages are based against actual Sales in line 1.
A.This column tells us how we are doing for the “latest Period” against Budget for that Period in 5.
and how we are doing compared to last year for the same Period
B.This column tells us how we are doing for “all Periods to date” against all the same Period Budgets
in 5. And how we are doing compared to all the same Periods this time last year

Note:
Figures that are in (brackets) mean you are behind sales or overspent to budget except on page 2 or the reverse sheet of the P&L where a
(bracket) here would indicate you have made a saving or had a credit !
Abbreviations:
PD or Pd = Period Bud = Budget
LY = Last Year Cum = Cumulative (running total)
VAR = Variance
1
 Pub Nam e

PD 1 PD 2 PD3 PD4 PD5 PD 6 PD7 PD8 PD9 PD10 PD11 PD12

A
PD13 Pd Bud PD LY Cum Bud
B Cum LY Annual
Description 26/10/9 23/11/9 21/12/9 18/01/9 15/02/9 15/03/9 12/04/9 10/06/9 07/06/9 05/07/9 01/08/9 30/08/9 27/09/9 VAR VAR Cum YTD VAR VAR Budget

Drinks 27961 27404 33002 35761 27895 27630 33090 34756 34100 31102 1116 1627 312702 5546 17288 399533
Food 1226 1116 1223 1130 1082 1098 1200 1463 1056 1233 39 262 11827 [113] 152 15522
Accom odation 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
1 Machines 2020 2230 2039 2461 2094 2192 2267 2102 2675 2482 805 788 22563 1772 3831 26203
Pay/Room Phones 129 130 129 227 199 121 138 149 157 154 154 49 1533 1533 316 0
Other Incom e 31 53 14 61 59 57 105 80 96 117 [66] 35 673 [1334] [347] 3043
TOTAL SALES 31367 30933 36407 39640 31329 31098 36800 38550 38084 35088 2048 2761 349298 7404 21240 444301

Drinks 20362 19628 23579 26025 20040 19944 24080 25348 24638 22731 769 1593 226376 3777 17203 290573
Food 639 496 625 319 510 514 526 837 365 582 [3] 1402 5414 [436] 982 7606
Accom odation 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
2 Till Varience 9 [7] [7] [2] 28 [30] [3] [15] 58 1 1 2 33 33 107 0
Machines 1286 1506 1333 1691 1365 1478 1571 1401 1954 1827 812 810 15412 2824 4014 15866
Pay/Room Phones 73 110 82 181 164 19 83 74 187 154 154 102 1126 1126 473 0
Other Gross Profit 31 53 14 61 59 57 105 80 96 117 [19] 35 673 [813] [347] 2254
TOTAL GROSS PROFIT 22400 21786 25626 28275 22166 21982 26362 27725 27298 25412 1714 3944 249034 6511 22432 316299

Salary & NI 3054 2949 3070 3117 2773 2910 2313 1831 1811 1935 505 340 25763 [1974] [3544] 31104
Staff Wages & NI 3208 3312 3895 4500 3306 3557 4419 3951 3917 4248 [498] [1197] 38314 67 [2317] 49923
Other Em ploym ent 323 323 323 323 323 323 323 257 257 257 11 4 3035 [355] [429] 3488

3 TOTAL EMPLOYMENT
Energy
6585
31
6584
965
7288
572
7940
271
6402
903
6790
360
7055
428
6039
160
5985
207
6440
329
18
177
[853]
321
67112
4226
[2262]
834
[6290]
763
84515
6583
Ents/Prom otions 903 1104 1143 687 585 708 899 848 925 861 82 [170] 8661 [1212] [1074] 10287
Other Managerial 549 393 809 580 582 361 464 458 1225 534 127 61 5956 654 [186] 8567
MANAGERIAL COSTS 8068 9046 9812 9478 8472 8219 8846 7505 8342 8164 404 [641] 85955 [1986] [6787] 109952
4 MANAGERIAL PROFIT
MANAGEMENT COSTS
14332
2445
12740
1966
15814
2374
18797
3128
13694
2105
13763
2689
17516
2598
20220
2543
18956
2894
17248
2546
2118
[109]
3303
[108]
163079
25288
4525
[1526]
15645
[5592]
206347
31074
MANAGEMENT PROFIT 11887 10774 13440 15669 11589 11074 14918 17677 16062 14702 2009 3195 137791 2999 10053 175273
***KEY BUDGETS***
Drinks (Sales) 30648 28634 36375 30508 28507 28760 31712 32244 29782 29986 30321 31010 31046 307156 399533
Food " 1194 1194 1194 1194 1194 1194 1194 1194 1194 1194 1194 1194 1194 11940 15522
Accom " 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Machines " 2193 2156 2193 2178 2195 2157 2098 2040 1904 1677 1728 1768 1916 20791 26203
Total Sales 34274 32202 39835 34136 32096 32369 35232 35669 33041 33040 33606 34325 34476 341894 444301
5 Staff Wages & NI 3830 3588 4519 3813 3572 3603 3958 4022 3726 3750 3791 3874 3877 38381 49923
Total Em ploym ent 6444 6202 7133 6427 6186 6217 6619 6730 6434 6458 6499 6582 6584 64850 84515
Other Managerial 661 661 661 661 661 661 661 661 661 661 661 661 635 6610 8567
MANAGERIAL PROFIT 15797 14604 19215 15873 14685 14906 16642 16627 15075 15130 15550 16042 16201 158554 206347
MANAGEMENT PROFIT 13447 12254 16865 13523 12352 12573 14257 14190 12638 12693 13113 13605 13763 134792 175273
***KEY RATIOS***
Drinks GP % 72.8 71.6 71.4 72.8 71.8 72.2 72.8 72.9 72.3 73.1 0 0 0 0.4 1.4 72.4 [0.3] 1.6 72.7
Food GP % 52.1 44.4 51.1 28.2 47.1 46.8 43.8 57.2 34.6 47.2 0 0 0 [1.8] 1.6 45.8 [3.2] 7.8 49
Machines GP % 63.7 67.5 65.4 68.7 65.2 67.4 69.3 66.7 73 73.6 0 0 0 13 13.6 68.3 7.7 7.5 60.6

6 Salary & NI /DFA %

Staff Wages / DFA %
10.5
11
10.3
11.6
9
11.4
8.4
12.2
9.6
11.4
10.1
12.4
6.7
12.9
5.1
10.9
5.2
11.1
6
13.1 0
0
0
0 0
0
1.5
[1.1]
1.5
[3.1]
7.9
11.8
[0.4]
0.2
[0.7]
[0.1]
7.5
12
TOTAL EMP /DFA % 22.6 23.1 21.3 21.5 22.1 23.6 20.6 16.7 17 19.9 0 0 0 0.5 [1.5] 20.7 [0.3] [0.9] 20.4
Ent/Prom /DFA % 3.1 3.9 3.3 1.9 2 2.5 2.6 2.3 2.6 2.7 0 0 0 [0.2] [0.4] 2.7 [0.2] [0.2] 2.5
MANAGERIAL PROFIT % 45.7 41.2 43.4 47.4 43.7 44.3 47.6 52.5 49.8 49.2 0 0 0 2.8 6.1 46.7 0.3 2
1.8 46.4
MANAGEMENT PROFIT % 37.9 34.8 36.9 39.5 37 35.6 40.5 45.9 42.2 41.9 0 0 0 2.5 6.3 39.4 0 0.5 39.4
 PD 1 PD 2 PD3 PD4 PD5 PD 6 PD7 PD8 PD9 PD10 PD11 PD12 PD13 Pd Bud PD LY Cum Bud Cum LY A nnual
Description 26/10/9 23/11/9 21/12/9 18/01/9 15/02/9 15/03/9 12/04/9 10/06/9 07/06/9 05/07/9 01/08/9 30/08/9 27/09/9 VAR VAR Cum Y TD VAR VAR Budget
LHM Salary 1292 1292 1292 1292 1292 1292 1306 1324 1324 1324
LHM Prof it Share 293 261 306 364 252 337 365 355 347 450
Partner 476 476 476 476 476 476 485
Relief Manager
A ssistant Manager 785 740 783 766 552 609
Trainee Manager
Other & NI 208 181 214 219 202 197 157 152 141 161
Salary & NI 3054 2950 3071 3117 2774 2911 2313 1831 1812 1935
Bar Staf f 2506 2206 2497 2744 2379 2598 3338 2977 2868 3129
Catering 339 624 501 516 435 557 576 530 578 513
Hotel
Cleaners 315 336 353 341 334 314 372 342 346 367
Doormen 100 500 830 100 100
Other
NI 47 47 44 70 58 89 133 102 125 139
Staf f Wages & NI 3207 3313 3895 4501 3306 3558 4419 3951 3917 4248
Gas 111 46 239 [98] 120 [35] 68 89 51 5
Electricity [80] 919 333 369 783 395 360 71 156 324
Energy other
Energy Total 31 965 572 271 903 360 428 160 207 329
Entertain: WSOB 800 870 1025 585 460 584 690 660 790 740
Entertain: Of f . Ctr
Promotions: Drinks 5 132 16 23 13 80 17 11 17
Promotions: Food
Ent / Proms: Other 98 102 102 102 102 111 129 171 124 14
Total Ent / Proms 903 1104 1143 687 585 708 899 848 925 861
Cash Loss /(Prof it) 97 23
Cleaning Materials 139 117 28 77 41 72 56 50 97
Crockery & Cutlery
Equipment Hire 61 24 96 69 112 143 [21] 98 91 76
Sky TV 81 79 81 79 81 84 79 89 70 82
Gardening
Glassw are 75 42 14 57 14 71 37 39
LHM Phone Costs 106 [5] 44 43 43 42 42 25 371 [143]
LHM Expenses 19
P, P, & Stationery 10 6 60 5 10 5 33 13 8
Dispense Gas 6 115 83 46 144 [8] 75 68 [95] 127
Ref use Collection [4] 24 184 27 25 [145] 25 92 29
Serviettes / Menus 16 21 30 8 101
Taxis
Unif orms
Window Cleaning 15 15 15 30 15 15
WSOB: Other 86 53 20 52 14 32 0 410
Of f ice Ctrl: Other 44 49 13 233 9 113 64 38 94 95
Total Other Mgrl 549 393 809 580 582 361 464 458 1225 534

BRACKETS on this pa ge indicate a credit (i.e. £80 credit for Ele ctricity in Pd 1 a ssuming w e w e re ove r-charge d the previos financial ye ar)