6.

1THE INDIAN POLICE SERVICE (PROBATION)

RULES, 1954
In exercise of the powers conferred by sub-section (1) of section 3 of the All-India
Services Act, 1951 (LXI of 1951), the Central Government, after consultation with the
Governments of the States concerned, hereby makes the following rules, namely: -

1. Short title- These rules may be called the Indian Police Service (Probation)
Rules, 1954.
2
2. Definitions- In these rules, unless the context otherwise requires,-
3
2(a) [ ];

2(b) [ ];

2(c) `Commission' means the Union Public Service Commission;

4
2(d) [ ];
5
2(e) `Probationer' means a person appointed to the Service on probation;
6
2(ee) [ ]

2(f) `Period of probation' in relation to, a probationer means the period of

probation specified in rule 3;

2(g) `Schedule' means a Schedule appended to these rules;

2(h) `Service' means the Indian Police Service;

7
2(i) State Government concerned in relation to a probationer allotted to a joint
cadre, means the Joint Cadre Authority;
8
2(j) [ ].

3. Period of probation: -

3(1) Every person recruited for the service in accordance with the Indian Police
Service (Appointment by Competitive Examination) Regulations, 1955 shall be
appointed to the service on probation for a period of two years.
9
3(2) Every person recruited to the Service in accordance with
1
The principal rule was published vide Notification No.4/2/54-AIS(II) dated 08.09.1954 vide GSR No.152(E) dt.
08.09.1954
2
Amended vide MHA Notification No. 11/2/60-AIS(I) dated 12.01.1962
3
Deleted vide MHA Notification No.25/2/68-AIS-III dated 11.09.1968
4
Deleted vide MHA Notification No.25/5/66-AIS-III dated 11.01.1976
5
Inserted vide DP&Trg Notification No.11037/4/87-AIS-III dated 31.03.1987
6
Omitted vide DOPT Notification No.14014/21/97-AIS(I) dated 05.02.2000
7
Substituted vide DP&AR Notification No.13/4/71-AIS(I) dated 11.01.1972
8
Deleted vide MHA Notification No.25/2/68-AIS-III dated 11.09.1968

130
 (i) the Indian Police Service (Appointment by Promotion) Regulations,
1955,

(ii) Regulation 3 of the Indian Police Service (Special Recruitment)

Regulations, 1957 shall be appointed to the Service on probation for
a period of one year:

Provided that in the case of any person recruited to the Service in accordance
with the Indian Police Service (Appointment by Promotion) Regulations, 1955, any
period for which he has been appointed to 10a cadre post may, having regard to his
performance in such post, be counted towards the period of probation;

Provided further that the Central Government may, in exceptional circumstances

of any case, after consulting the Commission reduce the period of probation.
11
3(3) The Central Government may, if it so thinks fit, in any case extend the
period of probation for a period of one year.

(a) the total period upto which a person recruited to the service referred to
in sub-rule (1) may be kept on probation, shall not ordinarily exceed
three years; and

(b) the total period upto which a person recruited to the service referred to
in sub-rule (2) may be kept on probation, shall not ordinarily exceed
two years.
1213
3(3A) Notwithstanding anything contained in sub-rule (3),

(i) If during the period of probation; a probationer has not undergone the
requisite training course prescribed under sub-rule (4) of rule 5, the
period of his probation may be extended upto a maximum limit of two
years, or,

(ii) The period of probation may be extended for such period as the
Central Government may think fit in the circumstances of the case in
respect of a probationer who is; (a) under suspension; (b) against
whom a charge sheet has been issued and disciplinary proceedings
are pending; or (c) against whom prosecution for criminal charge is
pending”;

3(4) In this rule, `Cadre Post' has the same meaning as in clause (b) of rule 2 of
the Indian Police Service (Cadre) Rules, 1954.
14
3A. Confirmation. - Where a probationer has completed his period of probation
to the satisfaction of the Central Government, he shall, subject to the other provisions of
these rules, be confirmed in the Service at the end of his period of probation.

9
Inserted vide DP&Trg Notification No.11037/4/87-AIS-III dated 31.03.1987
10
Substituted vide MHA Notification N0.11/2/60-AIS(I) dated 12.01.1962
11
Inserted vide DP&Trg Notification No.11037/4/87-AIS-III dated 31.03.1987
12
Inserted vide DP&Trg Notification No.11037/4/87-AIS-III dated 31.03.1987
13
Substituted vide DOPT Notification No.11058.2/2000-AIS-III dated 29.08.2002 vide GSR No.355 dt.14.09.2002

131
 4. Execution of Agreement. - A probationer shall on appointment to the Service
execute an agreement in the form specified in the schedule binding himself and one
surety, jointly and severally, in the event of his failing to comply with any of the
provisions of these rules to the satisfaction of the Central Government to refund any
moneys paid to him consequent on his appointment as a probationer:
15
Provided that the provision of this rule shall not apply to probationers appointed
to the Service in accordance with the Indian Police Service (Appointment by Promotion)
Regulations, 1955.

5. Training:- 165(1) A probationer referred to in sub-rule (1) of rule 3 shall on

appointment to the Service attend the 16Lal Bahadur Shastri National Academy of
Administration and undergo such training therein and for such period as the Central
Government may direct.

5(2) On completion of the training at the 17Lal Bahadur Shastri National Academy
of Administration a probationer shall undergo such further training at the 15Sardar
Vallabhbhai Patel National Police Academy and for such period as the Central
Government may direct.

5(3) On completion of the Training at the 18Sardar Vallabhbhai Patel National

Police Academy, a probationer shall undergo such further training in the State to which
he is posted and for such period as the Central Government may, in consultation with
the State Government concerned, direct.
18-A
5(4) A Probationer referred to in sub-rule (2) or rule 3, shall within the period of
probation or the extended period of probation, as the case may be, undergo such
training in the Sardar Vallabhbhai Patel National Police Academy, Hyderabad, or in the
State Training Institution or in any other recognised Training Institution in the country for
such period as the Central Government may consider necessary;

Provided that where a probationer does not undergo such training within the
period of probation or the extended period of probation, as the case may be, he shall be
reverted to his substantive post in the State Police Service.”
19
6. Attendance at Lectures etc:- 6(1) A probationer referred to in sub-rule (1)
of rule 3 shall attend such lectures and undergo such tests and exercises as may be
prescribed from time to time.
20
6(2)(a) The 20-ADirector, Lal Bahadur Shastri National Academy of
Administration, Mussoorie, the Director, Sardar Vallabhbhai Patel National Police
Academy, Hyderabad, Director General, National Academy of Direct Taxes, Nagpur and
Principal, Railway Staff College, Vadodra shall award to each probationer such marks

14
Added vide MHA Notification No.11/2/60-AIS(I) dated 12.01.1962
15
Amended vide MHA Notification No. 11/2/60-AIS(I) dated 12.01.1962
16
Substituted vide DP&AR Notification No. 9/3/73-AIS(III)-B dated 02.05.1974
17
Substituted vide DP&AR Notification No. 9/3/73-AIS(III)-B dated 02.05.1974
18
Substituted vide MHA Notification No.11037/12/75-AIS(III)-B dated 30.06.1976 effective from 29.03.1976
18-A
Substituted vide DOPT Notification No.11058/01/2002-AIS-III dt.10.05.2011(GSR No. 380(E) dt.11.05.2011)
19
Amended vide MHA Notification No. 11/2/60-AIS(I) dated 12.01.1962
20
Substituted vide DOPT Notification No.11058/2/92-AIS(III) dated 08.11.1993
20-A
Substituted vide DP&AR Notification no.9/3/73-AIS(III)-B dt.02/05/1974

132
out of a maximum of 50 marks as they may deem fit on the results of the examination
held at the end of the Foundational Course in their respective institutions.
21
6(2)(b) At the end of the period of training at 21-ASardar Vallabhabhai Patel
National Police Academy, Hyderabad, the 21-BDirector of that Academy shall assess the
record in the Academy and in the State, of each probationer and award him marks out of
a maximum of 400 marks in accordance with such instructions as may be issued by the
Central Government in this behalf.

6(3) At the end of the period of training in the State, the State Government
concerned shall assess the record of the probationer during the period of training
undergone in the State and forward it to the Central Government.
22
7. Final Examination:- Every probationer shall during the course of training
appear at a final examination to be conducted by the Director, Sardar Vallabhbhai Patel
National Police Academy in accordance with such regulations as the Central
Government may in consultation with State Government and the Commission from time
to time, make.
23
8. Failure to appear at the Final Examination in certain circumstances:-
Where a probationer is prevented, either through sickness or other cause over which he
has no control from appearing at the final examination, the Central Government may
allow him to appear at a special examination which the Director may hold for the
purpose, normally within a period of three months from the last date of the final
examination in which the probationer did not appear.
24
9. Failure to pass the final examination:- Where a probationer fails to obtain
the minimum number of marks prescribed for any subject, group of subject or part of the
final examination under the regulations framed in Rule 7, the Central Government may
permit him to sit for re-examination in the subject or subjects in which he failed.

Provided that the marks awarded to a probationer in such re-examination shall

not be taken into account in determining the seniority.

Provided further that the rule shall also apply to a probationer who was permitted
to take a special examination in the circumstances mentioned in Rule 8.
2526
10. Seniority of Probationer:- 2710(1) The Central Government shall prepare
a list of all probationers, who are appointed to the service on the result of the same
competitive examination. The list shall be arranged in the order of merit which shall be
determined in accordance with the aggregate marks obtained by each probationer.

(i) at the competitive examination;

21
Substituted vide DOPT Notification No.11058/2/92-AIS(III) dated 08.11.1993
21-A
Substituted vide MHA Notification No.11037/12/75-AIS(III)-B dated 30.06.1976 effective from 29.03.1976
21-B
Substituted vide MHA Notification No.25/2/68-AIS-III dt.01.09.1968
22
Inserted vide Notification No.11037/1/80-AIS(III)-B dated 22.04.1980
23
Inserted vide Notification No.11037/1/80-AIS(III)-B dated 22.04.1980
24
Inserted vide Notification No.11037/1/80-AIS(III)-B dated 22.04.1980
25
Inserted vide Notification No.11037/1/80-AIS(III)-B dated 22.04.1980
26
Substituted vide DOPT Notification No.11058/3/92-AIS(III) dated 20.10.1993
27
Substituted vide Notification No.14014/21/97-AIS-III dated 05.02.2000

133
 (ii) in respect of his record in the Lal Bahadur Shastri National Academy of
Administration and in the Sardar Vallabhabhai Patel National Police
Academy; and

(iii) at the final examination 28or at the special examination in the

circumstances mentioned in rule 8, as the case may be;

Provided that if two or more probationers have secured equal number of marks in
the aggregate, their order of merit shall be the order of their dates of birth.
29
10(2) The seniority interse of the probationers, who are assigned the same year
of allotment, shall be determined in accordance with the list prepared under sub-rule (1)
and probationers who are appointed on the basis of an earlier competitive examination
shall be ranked above those appointed consequent to a later competitive examination.

11. Discipline and conduct:-

30
11(1) while at the Academy a probationer shall be under the disciplinary control
of the Director, Lal Bahadur Shastri National Academy of Administration, the Director,
Sardar Vallabhbhai Patel National Police Academy and shall obey any such general and
special orders as may be given by him from time to time.

11(2) The All India Service (Conduct) Rules, 1968 and the All India Services
(Discipline and Appeal) Rules, 1969 shall, so far as may be, apply to a probationer.

11(3) A probationer shall be liable to be removed or dismissed from Service, if he

fails to obey any order which he may receive from the Central Government or from any
other competent authority, or if in the opinion of the Central Government he has wilfully
neglected his probationary studies or duties or is guilty of conduct unbecoming of a
member of the Service;

Provided that before any action is taken against a probationer under this sub-
rule, the procedure prescribed in rule 8 of the All India Service (Discipline and Appeal)
Rules, 1969, shall be followed.

Provided further that before any final orders are passed against a probationer
under this sub-rule, the Commission shall be consulted.
31
12. Discharge of probationer:- A probationer shall be liable to be discharged
from service, or as the case may be, reverted to the permanent post on which he holds a
lien or would hold a lien had it not been suspended under the rules applicable to him
prior to his appointment to the Service, if:-

(a) he fails to pass the re-examination under rule 9, or

28
Inservted vide DPPT Notification No.11058/1/99-AIS-III dated 03.04.2000
29
Substituted vide DOPT Notification No.11058/3/92-AIS(III) dated 20.10.1993
30
Inserted vide DP&Trg Notification No.11037/4/87-AIS-III dated 31.03.1987
31
Inserted vide DP&Trg Notification No.11037/4/87-AIS-III dated 31.03.1987

134
 (b) if the Central Government, is satisfied that the probationer was ineligible for
recruitment to the Service or is unsuitable for being a member of the Service,
or

(c) in the opinion of the Central Government he has wilfully neglected his
probationary studies or duties; or

(d) he is found lacking in qualities of mind and character needed for the Service;
or

(e) he fails to comply with any of the provisions of these rules.

Provided that except in a case falling under clause (a) above, the Central
Government shall hold a summary enquiry before passing an order under these rules."

13. Salary during the period of probation:-

32
13(1) 33A person recruited to the Service.-

(i) in accordance with the Indian Police Service (Appointment by Competitive

Examination) Regulations, 1955, referred to in sub-rule (1) of rule 3, shall
receive salary in the lowest stage of the junior time scale applicable to the
Service during the first year and at the second stage of that scale during the
remaining period of probation; and

(ii) in accordance with the Indian Police Service (Emergency Commissioned and
Short Service Commissioned Officers) (Appointment by Competitive
Examination) Regulations, 1966, referred to in sub-rule (1) of sub-rule 3 shall
receive salary in the stage, fixed for him of the junior time scale during the
first year and at the next higher stage of that scale during the remaining
period of probation:
34
Provided that, if the pay of the permanent post, on which a person, referred to in
clause (i) holds a lien or would hold a lien had it not been suspended under the rules
applicable to him prior to his appointment to the Service is at any time more than the
minimum of the junior time scale, he shall draw the pay of the permanent post.

13(2) A person referred to in clause (ii) of sub-rule (2) of rule 3 shall receive
salary in the stage fixed for him of the junior or senior scale as the case may be and also
draw increments which may be due to him.

13(3) A person referred to in clause (i) sub-rule (2) of rule 3 shall receive salary
in stage fixed for him in the senior scale in accordance with rule 4 of the Indian Police
Service (Pay) Rules, 1954 and also draw increments which may be due to him:

Provided that a State Government shall sanction the grant of advance

increments in the junior time-scale of the Service in accordance with the provisions of
rule 7 of the Indian Police Service (Pay) Rules, 1954, to a person referred to in sub-rule

32
Amended vide MHA Notification No. 11/2/60-AIS(I) dated 12.01.1962
33
Substituted vide DP&AR Notification No.22/1/68-AIS(III)-B dated 24.07.1968
34
Substituted vide DP&AR Notification No.9/19/72-AIS(III)-B dated 22.09.1972

135
(1) of rule 3, if after joining duty in a State on completion of training at the Training
College, and during the probationary period, he qualifies at such departmental
examination with such standard of proficiency as may from time to time be specified by
the State Government.
35
14. Travelling allowance- 14(1) A probationer shall be entitled: -

(a) for the journey from the Lal Bahadur Shastri National Academy of Administration
to the 36Sardar Vallabhbhai Patel National Police Academy, to a traveling
allowance as may be admissible to a member of the Service on tour.

(b) for the journey from the 37Sardar Vallabhbhai Patel National Police Academy to
the state, to traveling allowance as may be admissible to a member of the
Service on tour, plus a lump sum of Rs. 100 and also to joining time as on
transfer.

14(2) A probationer shall not be entitled to any daily allowance during his halt at
the Lal Bahadur Shastri National Academy of Administration or the 38Sardar Vallabhbhai
Patel, National Police Academy, or at various places to which he may be posted in the
course of his practical training in the State.

14(3) A probationer shall be entitled to traveling allowancefor the journeys which

he may undertake:-

(a) While undergoing training at the Lal Bahadur Shastri National Academy of
Administration/ 39Sardar Vallabhbhai Patel National Police Academy; and
(b) While undergoing training in the State, on the same scale as may be admissible
to a member of the Service on tour under the All India Services (Traveling
Allowance) Rules, 1954.

15. Inherent Powers:- Nothing in these rules shall be construed as limiting the
power of the Central Government, for good and sufficient reasons, to dismiss or remove
a probationer from the Service at any time.
40
16. Interpretation:- If any question arises as to the interpretation of these rules,
the Central Government shall decide the same.

17. Repeal and Saving:- All rules corresponding to these rules in force immediately
before the commencement of these rules are hereby repealed:

Provided that any order made or action taken under the rules so repealed shall
be deemed to have been made or taken under the corresponding provisions of these
rules:

35
Substituted vide DP&AR Notification No.22/2/71-AIS(III)-B dated 15.06.1974 and substituted further vide DP&AR
Notification No.16019/4/75-AIS(III)-B dated 21.01.1976.
36
Substituted vide MHA Notification No.11037/12/75-AIS(III)-B dated 30.06.1976 effective from 29.03.1976
37
Substituted vide MHA Notification No.11037/12/75-AIS(III)-B dated 30.06.1976 effective from 29.03.1976
38
Substituted vide MHA Notification No.11037/12/75-AIS(III)-B dated 30.06.1976 effective from 29.03.1976
39
Substituted vide MHA Notification No.11037/12/75-AIS(III)-B dated 30.06.1976 effective from 29.03.1976
40
Substituted vide DP&AR Notification No.7/1/73-AIS(III)-B dated 06.01.1975

136
 Provided further that nothing in these rules shall apply to the probationers
appointed before the commencement of these rules and they shall continue to be
governed by the orders and instructions relating to probationers in force immediately
before the commencement of these rules.

SCHEDULE

To

The President of India

Whereas I41 ....................................... a probationer in the Indian Police Service

(hereinafter referred to as "the probationer") being entitled [Subject to compliance with
the Indian Police Service (Probation) Rules, 1954] to receive from the President
(hereinafter referred to as the Central Government) or from the Government of the State
to which I may be posted pay and allowance during the period in which I am under
training.

Now we, the probationer, and42................................. hereinafter referred to

as "the surety" jointly and severally, do hereby in pursuance of the said rules, promise
and agree in the event of the failure of the probationer to complete probation to the
satisfaction of the Central Government to refund to the Central Government on demand
any moneys paid to him, including the pay and travelling expenses to join appointment.
43
The surety hereby agrees that his liability hereunder shall not be affected by the
Central Government extending the period of probation or giving the probationer an
extension of time for payment of or compounding the amount payable hereunder.

Stamp duty payable on this bond shall be borne and paid by the Government.

Dated this …………………..day of ………………..19

Signature of Probationer

Signed by the probationer in the presence of:

Name of witness

Address.............................................................................

Occupation........................................................................

Signature of the Surety.......................................................

Signed by the surety in the presence of................................

41
Full name & address of the probationer should be inserted. The surety is requested to insert his full name, address &
occupation.
42
The surety is requested to insert his full name, address & occupation
43
Added vide MHA Notification No.22/4/68-AIS(III)-B dated 14.10.1068

137
Name of witness.................................................................

Address..............................................................................

Occupation......................................................

I &44 .......................................................................... whose signature is appended to the

above agreement as surety, do hereby declare that I am:
45
(a) in the permanent service of the Government of, or

(b) ordinarily resident in India and that I possess means which will enable me to
repay to the Central Government the sums of money referred to, in the event of
my being called upon to do so in accordance with the terms of the agreement.

Signature of the surety

Signed by the surety in the presence of

Name of witness

Address

Occupation
[No. 4/2/54-AIS(II), dated 8/9/1954].

Government of India's Instructions: The Central Government have issued the

following instructions covering the various aspects relating to the probation and training
of probationers for the guidance of the State Government:-

(i) A person is appointed on probation in order to assess his suitability for

absorption in the Service to which he has been appointed. Probation should
not, therefore, be treated as a mere formality. The powers under Rule 12 of
the Indian Police Service (Probation) Rules, 1954, to discharge probationers
should be used systematically and vigorously so that necessity of dispensing
with the services of the members of the Service at later stages may arise only
rarely. A probationer who is found not to possess the basic qualities of
character and ability essential in a member of the Indian Police Service
should be discharged early from the service. There is little to be gained by
continuing such a probationer in service for long It would also not be fair to
the probationer himself.

(ii) It is not desirable that a member of the Service should be kept on probation
for years as happens occasionally at present. Save for exceptional reasons,
the period of probation should not, therefore, be extended by more than one
year and no member of the Service should by convention be kept on
probation for more than double the normal period, that is four years.
Accordingly, probationer, who does not complete the probationers' final

44
The surety is requested to insert his full name
45
One of these should be struck out

138
 examination within a period of four years, should ordinarily be discharged
from the service.

(iii) The decision whether a member of Service should be confirmed or the

period of his probation should be extended, should be taken soon after the
expiry of the initial probationary period, that is ordinarily within six to eight
weeks' thereof, and communicated to him together with the reasons in case
of extension. With a view to enabling the Central Government to take a
prompt decision in each case, the assessment report, in the form prescribed
in letter No. 16/3/69-AIS(III), dated the 24th June, 1970, of the Ministry of
Home Affairs, covering the period of practical training in the States, should be
sent to this Department immediately after the training is over as envisaged in
this Departments letter No. 23/2/71-AIS (III), dated the 19th January, 1972.

(iv) A probationer, who is not making satisfactory progress or who shows himself
to be inadequate for the Service in any way, should be informed of his
shortcomings well before the expiry of the original probationary period so that
he can make special efforts at self improvement. This can be done by giving
him a written warning to effect that his general performance has not been
such as to justify his confirmation in the Service and that, unless he showed
substantial improvement within a specified period, the question of discharging
him from the service would have to be considered. Even though this is not
required by the rules, discharge from the service being a severe, final and
irrevocable step, the probationer should be given such an opportunity before
taking the drastic step of discharge.

(v) In order to make the practical training of the probationers really purposeful, it
is essential that the probationers are posted as far as possible both to rural
and urban districts so that they give a variety of experience on land tenures,
agricultural practices, departmental programme as well as problems relating
to law and order, industrial unrest and welfare.

(vi) The utility of the practical training will, to a great extent, depend on the choice
of the Superintendent of Police to whom the probationers are attached.
Unless the Superintendents of Police give a proper guidance to the
probationers, the probationers will not benefit from the training. Great care
should, therefore, be exercised in selecting the Superintendents of Police to
whom the probationers are attached. The Superintendents of Police should
be instructed to take personal interest in the training of the probationers and
to inculcate in them a positive attitude towards the various problems facing
the Administration. During the practical training, all relevant act, laws, codes
and Five Year Plan documents with particular reference to the district should
be studied by the probationers. Reasonable facilities for accommodation etc
may be provided to the probationers.

(vii) It should be ensured that the probationers take the training seriously They
should be discouraged from taking long spells of leave, except for
unavoidable reasons, as this would affect their training.

[G.I., Deptt. of Per. & A.R. letter No. 22/3/71-AIS(III), dated 13/7/72.]

139
 APPENDIX

ASSESSMENT REPORT OF OFFICERS ON PROBATION

INSTRUCTIONS-READ CAREFULLY

Each Officer's ability and fitness in his PRESENT occupation or for promotion
may be appraised with a reasonable degree of accuracy and uniformity, through this
report. The assessment requires the appraisal of an officer in terms of his ACTUAL
PERFORMANCE. It is essential therfore that snap judgement be replaced by careful
analysis as you are building up administrative leaders of tomorrow.

Please follow these instructions carefully:-

1. Disregard your general impression of the officer and concentrate on one factor at a
time.

2. Study carefully the implications of each factor.

3. When assessing an officer, call to mind instances that the typical of his work and way
of acting. Do not be influenced by UNUSUAL CASES which are not typical.

4. Make your assessment with the utmost care and thought. DO NOT ALLOW
PERSONAL FEELINGS TO GOVERN YOUR ASSESSMENT.

5. After you have given your assessment for each factor, please sum up your general
views about the officer indicating in it any additional factors particularly those related to
his INTEGRITY and ability to correct himself if his faults are pointed out to him.

Part I-Factual
Name...........................................................

Date of Birth..................................................

Service/Department.............................................

Post held......................................................

Record of Employment

(a) Record of Training Institute attended, if any (for officer under-going formal training)

Percentage of marks secured in all tests/examination (i)

held during and at the end of the period of training (ii)

(Separate sheet may be added, if necessary) (iii)

(b) Nature of duties on which he has been employed e.g. Duties requiring public
relations and field work.

140
Formulation of plans, general direction and execution thereof. Secretariat work of
general nature.

Supervision and control of subordinate staff.

(Please list the above duties in order of importance)

NOTE: In the case of officers under-going formal training at the National Academy of
Administration/National Police Academy, please state, in brief, the
duties/activities, in which they were expected to participate outside the class
room.

Experience prior to Appointment on Probation ...................................................................

Period of probation/trial ends on.......................................................................

Number of days leave (other than leave and special casual leave). .................................

ASSESSED BY................... DATED ...........................................................................

APPROVED BY.................. . DATED ..........................................................................

Part II--Assessment
PERFORMANCE GRADE
Performance factors ____________________________________________________

Exceeds Meets fully Just partially Does not

Requirements requirements meets meets meets
of a job of a job require- require- requirements
ments ments of of a job
of a job a job
(1) (2) (3) (4) (5) (6)

I. Mental Capacity

1. Efforts made of acquire knowledge relevant to job.

2. Analytical ability.

3. Power of Grasp.

4. Spirit of enquiry.

5.Power of expression

(a) Oral
(b) Written

6. Sense of responsibility.

7. Ability to participate in discussion and seminars.

141
II. Work Habits and Attitudes

1. Aptitude.

2. Interest in work.

3. Promptness.

4. Initiative.

5. Originality

6. Self reliance.

7. Manner of performance (Whether methodical and orderly).

8 Thoroughness.

9. Punctuality.

10. Resourcefulness.

III. Stability

1. Poise

2. Fairness

3. Dependability

IV. Ability to get along

1. Tact

2. Dealings with:

(a) subordinates
(b) fellow-officials
(c) superiors
(d) public

3. Ability to inspire others

V. Ability to manage

1. Quality of judgement

2. Decision making

3. Ability to plan and programme

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4. Direction and control

5. Ability to evaluate the work of individuals and projects or schemes.

VI. Physical fitness

State of health, sportsmanship etc.

Comments

General appraisal of the Officer's good and

bad qualities in narrative form particularly
those related to his integrity and ability to
correct himself if his faults are pointed out
to him.
Decisions if any taken regarding fitness for
drawing Ist/2nd increments (where
applicable)

Signature: Date:

Designation:

Remarks of reviewing officer

Brief remarks indicating what assessment

of the reporting Officer may be accepted or
rejected or otherwise modified.

Signature of Reviewing Officer:

Designation:

Date:

REMARKS AND RECOMMENDATION OF THE REVIEWING BOARD/COMMITTEE

Recommendation whether the probationer:-

(1) Is fit for retention confirmation,

or

(2) Should be watched for

another.......months (here list what
improvements are required in the
probationer).
or
(3) May be tried for some other post
(where such a course is permissible

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 under the relevant recruitment rules.)
or
(4) May be reverted to his substantive post
(here give reasons for recommending
this course of action.
or
(5) Should be discharged from
Government service (here give reasons
for recommending this course of
action).

Overall Grading for Duties

(1) Outstanding (2) Very good (3) Good (4) Satisfactory with some shortcomings

(5) Not really satisfactory.

(Please put a ring round the appropriate grading).

Signature of Chairman
Reviewing Board/Committee

Orders of the Head of Department or the Administering/

Controlling Department/ Ministry.

Signature of Head of Deptt. or

Administering/Controlling Department/Ministry

[Prescribed, vide MHA Letter No. 16/3/60-AIS(III), dated 24/6/1970, read with DP Letter
No. 27/1/70-AIS, dated 16/9/1970.]

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 GOVERNMENT OF INDIA INSTRUCTIONS/DECISIONS

Government of India decision below Rule 3

1. Under the first proviso to sub-rule (2), only the officiating service in a cadre
post after the inclusion of officer's name in anapproved Select List is to be taken into
account for the purpose of computing the period of probation.

[G.I., MHA letter No. 2/1/60-AIS(I), dated 11/9/1961 read with MHA Notn. No. 16/28/65-
AIS(III)-A, dated 17/1/1967.]

2.1 The State Governments are aware that State Police Service Officers
appointed to the Indian Police Service in accordance with the Indian Police Service
(Appointment by Promotion) Regulations, 1955 are placed on probation for a period of
one year. The State Governments are required to forward the assessment reports in
respect of such officers as soon as the period of probation is over and in any case not
later than six weeks after the last date of the probationary period, with their
recommendations for confirming the officer or otherwise vide Government of India
Decision No. 3.2 under Rule 3 of the Indian Police Service (Probation) Rules, 1954.
Inspite of these clear instructions, proposals for the confirmation of State Police Service
officers appointed on probation to the IPS against the promotion quota are not being
received within the stipulated period after the expiry of the probation period of one year.
The delay in the receipt of the recommendations from the State Governments leads to
delay in confirming the officers or for extending their period of probation. This is not
conducive to proper cadre management and leads to various complications. The State
Governments are therefore requested to follow the above referred instructions strictly
and ensure that the proposals for confirmation/extension of probation of State Police
Service Officers appointed on probation are forwarded to this Ministry complete in all
respects within six weeks of the expiry of the period of probation. All cases of officers
who have already completed the period of probation may also be reviewed immediately
and proposals for their confirmation sent to this Ministry early for further consideration.

[G.O. letter 18012/3/77/IPS dated 5th August, 77.]

2.2 Inspite of the instructions contained in 1 above, it is observed that

confirmation proposals of promoted I.P.S. officers are not being referred to this Ministry
in time. The State Governments are, therefore, requested once again to adhere to the
instructions contained in the circular dated the 5th August, 1977 and expedite their
proposals for the confirmation/extension of probation of all S.P.S. officers promoted to
I.P.S. in whose case the period of probation is already over.

2.3. I am also to draw the attention of the State Governments to the first proviso
to rule 3(2) of the Indian Police Service (Probation) Rules, 1954 which envisages that in
the case of a Select List Officer appointed on probation to I.P.S. any period for which he
has been appointed to a cadre post may, having regard to his performance in such post
be counted towards the period of probation. In view of this, if a State Police Service
Officer had officiated in an I.P.S. cadre post prior to his appointment to the service and
the officiation had been duly approved by the Central Government under Rule 9 of the
I.P.S. (Cadre) Rules, 1954, the State Government concerned can make suitable
recommendations for taking into account the approved cadre officiation of the officer
towards the period of one year probation having due regard to his performance in the

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cadre posts. It is, therefore, suggested for the consideration of the State Governments
that they may resort to the provisions of the first provision to the Rule 3(2) of the Indian
Police Service (Probation) Rules 1954 in all deserving cases on an uniform basis with a
view to accelerate the process of confirmation of promoted officers.

[G.I. letter No. 18012/3/77-IPS, dated 22/9/78.]

Government of India decision below Rule 3 A

1. As the confirmation of a probationer after completion of 2 years training is

based on the general assessment of the entire record of the probationer during the
period of training and not merely on success or failure at the departmental examination,
failure to pass the departmental examination should not operate automatically as a bar
against such confirmation.

[G.I. MHA letter No. 11/2/57-AIS(II), dated 20/9/1957.]

2. It has been decided that reports on the work of probationers should be made
in the form of assessment report appended to these Rules, as distinct from the usual
confidential report. (See Appendix)

[G.I., MHA letter No. 2/3/59-AIS(I), dated 14/2/1962.]

3.(1) Clarifications have been sought by some State Governments on the

following points:-

(a) During the first five years of service, members of the Indian Administrative
Service and the Indian Police Service are posted at different stations
under different district officers. Should assessment reports on their work
be obtained from all the district officers. Divisional Commissioner etc.
under whom they were posted?

(b) Should assessment reports be prepared on all the persons recruited to

the Indian Administrative Service and the Indian Police Service on the
basis of competitive Examination since 1948?

(c) A column "Remarks and recommendations of the Reviewing

Board/Committee" figures in the assessment reports. What should be the
composition of the Board/Committee?

(d) Should the assessment reports be prepared at the end of each calendar
year or financial year?

(e) Should the assessment reports cover a full period of five years?

3(2) The matter has been considered by the Government of India, in consultation
with the Union Public Service Commission, and it has been decided as follows:-

(a) The assessment reports may be written by the authorities who write the
annual confidential reports.

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 (b) Reports on the persons recruited on basis of the combined competitive
examinations held in 1956 and after for the first five years of their service,
may be prepared and sent to Union Public Service Commission in the
following manner:-

(i) reports for the years 1969 and onwards may be got recorded in
the proforma prescribed in letter No. 16/3/69-AIS(III), dated the
24th June 1970 of the Ministry of Home Affairs.

(ii) where assessment reports for the previous years have already
been recorded but have not been sent to the Union Public Service
Commission, they may now be sent to them and

(iii) where such assessment reports have not been recorded in the
previous years copies of the relevant annual confidential reports
may be sent

(c) The Board/Committee may comprise the following namely:-

Indian Administrative Service:

(1) Chief Secretary

(2) Financial Commissioner (The most senior among the holders of the post of
Financial Commissioner, where there is more than one )or the Chairman, Board of
Revenue or the Secretary to the State Government in the Revenue Department.

(3) Development Commissioner or the most senior among the holders of the posts
carrying pay above the time scale of pay, other than those at (1) and (2) above.
Indian Police Service:

Indian Police Service:

(1) Addl. Chief Secretary (Home)/Home Secretary/Secretary Incharge of Police

Administration of the State Government.

(2) Director General of Police/Commissioner of Police/Addl.DGP

(3) Inspector General of Police (Administration/Pers./Headquarters.

[M.H.A. F. No. 11058/2/99-AIS-III].

(d) The practice followed in the case of confidential reports may be followed in
the case of assessment reports also.

(e) The first report is not likely to cover the full period of twelve months.
Therefore in addition to the first report, five more reports in respect of
completed years of service should be prepared.

[G.O.I. Cabinet Sectt. letter No. 16/3/69-AIS(III), dated 15/9/1971.]

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 4. Confirmation of a probationer after completion of the period of probation is not
automatic but is to be followed by formal order.

[G.I., MHA letter No. 16/3/65-AIS(I), dated 14th July, 1965.]

Government of India decision below Rule 10

(1) It has been decided that, where for reason beyond control and for no physical
or intellectual default of his, a candidate has not been allowed to join the Academy in
time and could not take the probationer's Final Examination of his batch, his inter-se
seniority should be decided in accordance with this rule.

[G.I. MHA letter No. 3/16/58-AIS(II), dated 19/2/1958.]

(2) Government of India's Decision (1) above would apply also to cases where
after joining the Academy, a probationer is prevented from taking the final examination of
his batch, due to sickness or other reasons beyond his control.

[G.I., MHA F. No. 18/18/65-AIS(I).]

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