REGULATIONS FOR

DEGREE OF DOCTOR OF PHILOSOPHY (Ph.D.)

(Applicable from Jan2019 session onwards)

Revised as per UGC (Minimum Standards & Procedures for Award ofM.Phil. /Ph.D. Degrees)

Regulations, 2016(Gazette Notification dated 05.07.2016).

(Asapproved in the XXXI meeting of the Academic Council held on 29/11/2018 and in the Board

of Management at its 41st meeting held on 26/12/2018)

Rajiv Gandhi Salai, Kelambakkam, Kancheepuram Dist.603 103. India

T +91-44-47411000 Mail:care@chettinadhealthcity.com Web:www.chettinadhealthcity.com
 INDEX

Contents Page No.

Regulations 1- 14

Ph.D. Application Form 15

Provisional Registration Application Form 18

Annexure - 1 26

Annexure - 2 29

Annexure - 3 32

Format for submission of half yearly progress report 34

Checklist for synopsis submission 36

Application for submission of synopsis 38

Guidelines for preparing synopsis 41

Ph.D. Thesis submission form 43

Format for Thesis submission 45

Format for Ph.D. Thesis Examiner’s evaluation report 50

 CHETTINAD ACADEMY OF RESEARCH AND EDUCATION
(Deemed to be University under Section 3 of the UGC Act, 1956)
Accredited by NAAC with ‘A’ Grade

REGULATIONS FOR THE DEGREE OF DOCTOR OF PHILOSOPHY (Ph.D.)

Recommended by Board of Research Studies in its Meeting held on 23/10/2018

Approved by Academic Council Meeting held on 29/11/2018 and
Board of Management in its Meeting held on 26/12/2018
(Applicable from Jan 2019 batch onwards)

PREAMBLE:
The Degree of Doctor of Philosophy (Ph.D.) shall be awarded to a candidate who, as per these
regulations, (1) has submitted a thesis on her/his original and independent research carried out at
Chettinad Academy of Research and Education, in any particular discipline or more than one
discipline (inter disciplinary), (2) and has the thesis be recommended for the award by the duly
appointed examiners and (3) further the candidate has successfully defended the thesis in the public
viva-voce. The field of research study shall be Medical, Nursing and Allied Health Sciences or
developing innovative methods of application in the above sciences that would contribute to the
betterment of lives of people. The Ph.D regulations of CARE conform to UGC (Minimum standards
and procedure of award for of M. Phil/Ph.D. Degrees) Regulations, 2016.

1. ELIGIBILITY:
a) A candidate seeking provisional registration to Ph.D. program of this University should be a
Master’s Degree holder with not less than 55% marks.A relaxation of 5% of marks from 55%
to 50%, or an equivalent relaxation of grade, may be allowed for those belonging to
SC/ST/OBC/differently-abled.( 3.2 of UGC Regulations 2016)

b) Part-time/Full-time (JRF-CARE Fellows) Ph.D. candidates shall be enrolled during June or

December session.

c) A candidate having UGC-CSIR, NET, A.B. (American Board Exam), FRCS & MRCP &
Australian Board: MRACP Diplomas & Degrees equivalent qualification carrying a fellowship
or any other fellowship holder in extramural research projects shall join for Ph.D. program at
any time of the year but shall be registered in the above two sessions.

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Candidates with the following qualifications are eligible for registering for Ph.D.:

Sl.
Field Degree
No.
1. Medical Higher Specialities DM. M.Ch and equivalent.
2 Post Graduate degree in
Medicine / Surgery/Non-
MD., MS. and equivalent.
clinical specialities
3 Diplomate of National Board Diplomat of National Board in different branches/
specialities of the National Board of Examinations after
finishing the prescribed period for eligibility to be
considered equivalent to M.D./M.S. as per the norms of
this University.
4 Post Graduate Medical D.CH. D.O., D.Ortho. D.L.O., D.G.O., etc with 5 years of
Diploma in all teaching experience.
Branches/Specialities

5 M.Sc. (Medical) 3yr M.Sc. in Medical Anatomy, Medical Physiology,

Medical Pharmacology, Medical Biochemistry and
Medical Microbiology and related subjects.
6 M.Sc. (Faculty of Science) 2 yr M.Sc. in Anatomy, Physiology, Biochemistry,
Microbiology and related subjects.

7 Bio-Medical Sciences M.Sc./M.Tech. 2 years or 5 years integrated

(Biotechnology, Biochemistry, Nutrition & Dietetics.,
Biostatistics, Medical Sociology, Bio-medical
Engineering,etc) and related bio-medical, medical
subjects.

8 Post graduation in Dental, MDS,M.Pharm, M.Sc. Nursing. etc.

Nursing and Paramedical
courses

9 Medicine-MBBS MBBS with 55% of marks and D.CH. D.O., D.Ortho.

D.L.O., D.G.O., etc. or one year PG Diploma with
research methodology as a component with 1 year
experience.

MBBS with less than 55% marks and D.CH. D.O.,

D.Ortho. D.L.O., D.G.O., etc or one year PG Diploma
with research methodology as a component with 5
years of experience as a Resident / Tutor in an
Institution.

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2. PROVISIONAL REGISTRATION PROCEDURE:

a) The provisional registration shall be made as per UGC norms.

b) For admission under CARE fellowship scheme, an entrance test will be conducted periodically
by the University.An entrance test qualifying marks shall be as 50%. The syllabus of the
entrance test shall consist of 50% of research methodology and 50% of subject specific.(5.4 of
UGC Regulations 2016). Followed by the entrance test, interview will be conducted by the
University wherein the doctoral candidates are expected to discuss their research interest/area
through a presentation before the Selection Committee so as to consider the following aspects
whether
i) The candidate possesses the competence for the proposed research work;
ii) The research work can be undertaken at the Institution
iii) The proposed area of research can contribute to new/additional knowledge (5.5. of UGC
Regulations 2016)
Candidates will be selected and offered with CARE fellowship based on their overall
performance and as recommended by selection committee. Candidates applying for Ph.D.
registration with Master’s Degree in Medicine, Surgery and allied specialities, awarded
fellowship from UGC, CSIR, GATE/ project fellow appointed in major research projects from
funding agency/teachers working at CARE shall be exempted from the said entrance test.
c) Pre-requisites for Provisional Registration:
i) Duly filled in prescribed application form.
ii) Acceptance letter of the recognized Guide (Co-guide if applicable), attested by HOD that the
required laboratory facility will be provided to the candidate.
iii) All the original certificates pertaining to pre Ph.D. degrees along with +2 and Community
Certificates.
d) Every candidate who satisfies all the conditions and procedures prescribed shall apply to the
University for Provisional Registration in the prescribed application form along with the
stipulated fees.
e) Provisional Registration application form shall be submitted along with a brief write-up of the
proposed research in quadruplicate. The write-up shall include Aims, Objectives,
Methodology and Expected outcome of the research to the scientific knowledge and
academic growth and development.
f) The provisional registration shall be confirmed by the University based on the
recommendations of the concerned authorities.
g) The candidates and guides shall be informed about the approval of provisional registration
with instructions regarding the research work according to the norms and regulations of this
University.
h) The candidate or guide shall address all correspondence to the Director Research of the
University through the guide and HOD as applicable.

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4. PART TIME
(INTERNAL Candidates)
a) Candidate possessing any one of the prescribed qualifications and having the following experience
is eligible to conduct research on a part-time basis:
A teacher working in the department of University with 2 years of teaching /* research experience
can be permitted to register for part-time Ph.D. after fulfilling basic eligibility requirements.

(EXTERNAL Candidates)
b) As per new UGC Norms.

5. ALLOCATION OF THE GUIDE:

The allocation / choice of the supervisor/guide for a selected student shall be decided by the
University taking into considerations the UGC guidelines, vacancies available in various departments,
priorities of the institution and the nation. (6.3 of the UGC Regulations 2016)

6. DURATION OF RESEARCH:
Full time Ph.D. :Minimum 3 years including course work from the date of provisional registration &
2 years from pass in methodology examination.
Part time Ph.D. :Minimum 4 years including course work from the date of provisional registration &
3 years from pass in methodology.
*Maximum Period : The maximum period of study shall be 6 and 7 years for full time and part time
candidates, respectively- Applicable from 2009 batch onwards.

The women candidates and persons with disabilities (more than 40% Disability) shall be allowed a
relaxation of 2 years for Ph.D in the maximum duration. (4.4 of UGC Regulations 2016)

7. EXTENSION OF TIME FOR SUBMISSION OF SYNOPSIS / THESIS:

a) Extension of time shall be considered and granted for genuine reasons if adequately
substantiated.
b) Applications for extension with adequate justifications should be signed and forwarded by the
guide and submitted to the University before the expiry of the period prescribed for thesubmission
of the synopsis.
c) Extension of time shall be considered and granted for a maximum period of one year with
approval of the University on the payment of extension fees, apart from the annual course fee
pertaining to the year.
d) The period of extension granted covers the period of submission of the thesis.

8. CONVERSION OF FULL-TIME REGISTRATION INTO PART-TIME REGISTRATION AND VICE

VERSA:
a) The University may permit conversion of full-time registration to part-time registration and
vice-versa only after completion of minimum of two years of the required duration of research.

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 b) The period of research put in by the candidate will be worked out in the ratio of 2:3 for full
time and part time (i.e. 2 years of full time: 3 years of part time).
c) In case, a doctoral student enters on long leave subject to a maximum of three months,
special permission will be accorded by the University on request, considering the
circumstances, such as accident, maternity leave, etc.

9. RECOGNIZED GUIDE/SUPERVISOR:
Every scholar registered for Ph.D. program shall work under the continuous supervision of a
recognized guide. A Guide shall not guide his/her immediate or close relative.
a) Qualification of a Guide:
(i) A person who is a permanent faculty member and satisfies any one of the conditions listed
below of the University can act as a guide/research supervisor in Chettinad Academy of
Research and Education. External supervisors are not allowed. However, co-supervisor/co-
guide can be allowed in inter-disciplinary areas from other departments of the same Institute or
from other related institutions with the approval of Internal Review Board.(Clause 6.2 of UGC
Regulations, 2016).
(ii) Any regular Professor with Ph.D degree with 5 research publications OR Associate/Assistant
Professor with a Ph.D. degree with atleast 2 research publications in referred journals (clause 6.1
of UGC regulations, 2016)
(iii) Head of the Department of any medical department with qualifications as prescribed by
statutory body and with 10 years of postgraduate teaching experience (M.D/M.S./DNB/M.Sc.
/equivalent degree)
(iv) Any Professor or Associate Professor with M.D/M.S./DNB qualification and 10 years of
postgraduate teaching experience MD./M.S/DNB/M.Sc./ equivalent degree) in a recognized
medical college /university with experience in guiding postgraduates in dissertation/research and
minimum of 3 publications in indexed peer reviewed journals.
(v) Visiting Professors/Emeritus Professors and eminent scientists working in other Institutions
with Ph.D./M.D./M.S./DNB/M.Sc./equivalent qualification and 10 years of postgraduate teaching
experience, with a good track record of research and publications and currently involved in active
research and publications. However, they will serve as co-guide and the principal guide will be
from Chettinad Academy of Research and Education.
(vi) In new and emerging areas where there is no or only a limited number of experts are available,
relaxation may be given to above conditions for recognition of persons as research guide/co-
guide with reasons recorded in writing.

b) Duties of a Recognized Guide:

i) The Guide shall be responsible for the research carried out by the scholar.
ii) Once the scholar is admitted into the Ph.D Programme, the guide has to send a list to the
Director Research within 2 weeks of timeconsisting of 5 members in the relevant field for

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 formation of Doctoral Advisory Committee. Out of the above 5 experts, one subject
experts and one of the members of the Internal Review Board as observer will be
nominated by the Vice Chancellor within a period of 2 months to the doctoral committee.
The co-guide if any also will serve as a member in the doctoral committee.
iii) He / She shall sign all the papers, declarations, certifications, authentications and other
related documents pertaining to the registration of the candidate, submission of synopsis
and thesis of the registered candidate.
iv) The Guide shall interact with the Co-guide who may be entrusted to continue the
research work of the candidate when the selected Guide is not in a position to do the
same under the following situations:
a. When the Guide is on long leave (for three months or more).
b. When the Guide is sick or on medical leave (for three months or more).
c. Other unforeseen circumstances, such as conflict with guide.
d. Till a new guide is selected and appointed with the approval of the university, the Co-
guide shall assist the candidate in his/ her research work.
v) All fellowships, leaves, etc. will be regulated as per the University norms, routed through
the Guide and the concerned HOD.
vi) The Guide shall also be the convener of the Public Viva Examination Committee.

10. Doctoral Committee

Doctoral Committee will comprise of the following members:-
The Doctoral Committee recommended by the Internal Review Board (IRB) within a month of
joining of the Ph.D scholars has to be approved by the Vice Chancellor.

a. Doctoral Advisory Committee and its functions:

i) The Research Guide/Supervisor shall be the Convener of this Committee. The
Committee will comprise of:
1. Guide
2. Co-Guide (If applicable)
3. Two subject experts Internal / External from the panel provided by the guide and
nominated by the Vice Chancellor
4. One member of Internal Review Board nominated by the Vice Chancellor

ii) This Committee shall have the following responsibilities:

1. a) To review the research proposal and finalize the topic of research.

b)To guide the research scholar to develop the study design and methodology of research
and identify the course(s) that he/she may have to do.

c).To periodically review and assist in the progress of the research work of the research
scholar.

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 2. A research scholar shall appear before the Doctoral Advisory Committee once in 6 months to
make a presentation of the progress of his/her work for evaluation and further guidance.
3. The doctoral committee has to meet twice (once in six months) in a year to review the
progress of the Ph.D scholars. Internal Review Board (IRB) will review the progress report of
the Doctoral Committee once in a year.
4. In case the progress of the research scholar is unsatisfactory, the Doctoral Advisory
Committee shall record the reasons for the same and suggest corrective measures. If the
research scholar fails to implement the corrective measures, the Doctoral Advisory
Committee may recommend to the Institution with specific reasons for cancellation of the
registration of the research scholar. (8.1,8.2, 8.3 of UGC Regulations 2016).
5. Synopsis recommended by Doctoral Committee will be reviewed by IRB. The Candidate has
to incorporate the suggestions made by IRB and to this effect, Guide has to certify that all the
suggestions are incorporated in the synopsis/ thesis.

b) Co-guide
In the event of interdisciplinary research, co-guide (maximum of 2) will be assigned.
Whenever Co-guide is opted for by the scholar, a justification for the same shall be provided.
Co-guide will be a part of the public viva-voce board.

c) Number of Candidates under a Guide:

The total number of candidates who can be registered for the Ph.D. programme, both full-time
and part time under a Guide at any point of time shall not exceed EIGHT in the capacity of
both Guide and Co-Guide, working in the capacity of Professor/HOD. An Associate Professor
can guide upto a maximum of 6 scholars. An Assistant Professor can guide upto a maximum
of 4.(6.5 of the UGC Regulations, 2016)

d) Age:
The recognized guide shall take candidates only up to the age of 67 in case of full time and
66 in case of part time Ph.D. Students, but they can act as co-guide up to 70 years.

11. CHANGE OF GUIDES AND TRANSFER OF SCHOLARS:

a) Transfer of Ph.D. scholars from one Guide to another Guide can be effected with mutual
willingness of the student and by both the original and new Guides.
b) If change of Guide or transfer of candidate is proposed, without the consent of any one of the
parties concerned, the matter shall be referred to the University, whose decision shall be final.
c) If a guide resigns from the Institution, the subject matter will be brought to the Board of
Research Studies and with the consent of the Board, alternative suitable guide will be
assigned to the scholar.

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12. HALF-YEARLY PROGRESS REPORT:
a) All the Ph.D. Scholars shall submit the Half-yearly progress reports periodically from the date
of their joiningin the prescribed format (Annexure - 1 ).
b) The report shall be submitted through the Guide to the Director Research with definite
recommendation.
c) Continuation of stipend/fellowship shall be determined on the basis of progress made by the
candidate.

13. METHODOLOGY & COURSE WORK:

All candidates admitted to the Ph.D. programme shall be required to complete the course work
prescribed by the guide during the first one or two semesters.
Grades in the course work, including research methodology courses shall be finalized after a
combined assessment by the Internal Review Board & the Department and the final grades shall
be communicated to the Institution/College.(7.7 of the UGC Regulations, 2016)
A Ph.D. scholar has to obtain a minimum of 55% of marks or its equivalent grade in the UGC 7-
point scale (or an equivalent grade/CGPA in a point scale wherever grading system is followed) in
the course work in order to be eligible to continue in the programme and submit the
dissertation/thesis.(7.8 of UGC Regulations,2016) The course work shall consist of three theory
papers and one viva-voce examination:
a) The course work for Ph.D. scholar shall consist of :
Paper I: Principles of Research Methodology (Common to all candidates) (Credit -4)
General Research Methodology.
Bio statistical Methods in Medical Research.
Ethical aspects of Medical Research.
Animal Experimentation (where applicable).
Basic knowledge in computer applications

Paper II: A theory paper related to the area of research and it will be assigned by the
Doctoral Advisory Committeein consultation with the supervisor. (Credit -4)

Paper III: Review of Recent advances in the area of research.

The syllabus will be assigned by the respective guide. (Credit -3)

Paper IV: ComprehensiveViva Voce (Credit – 2)

The mark allocation shall be as follows:
Paper I – 75
Paper II – 75
Paper III – 75
Viva Voce – 75
Passing minimum of 55 % is essential in each paper.
b) Each candidate should have presented at least one research seminar before methodology
examination.

c) The methodology viva shall be conducted by the Doctoral Advisory Committeealong with Director
Research, Convener Research, Research Coordinator.

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 a. The examination shall be conducted in public as a part of monthly research seminar.
b. The consolidated results (as approved or not approved) shall be forwarded to the
Controller of Examinations by the Guide through Research section along with the
minutes of the meeting. The Controller of Examinations, in turn, shall get the approval
of the Vice Chancellor.
c. “Whenever the methodology examination is skipped for various reasonswhatsoever,
the candidate shall comply with not exceeding two sittings within aperiod of three
months: if not passed or not attended within the stipulated periodof three months, the
registration shall stand automatically cancelled”.

14. CONFIRMATION OF PROVISIONAL REGISTRATION:

a) The provisional registration of a candidate for Ph.D. Degree shall be confirmed on receipt of
the successful report of the methodology examinations conducted by the University along with
the prescribed fees. Confirmation of Provisional Registration shall be communicated by the
Registrar to the candidate after remitting the prescribed fee through the Guide with a copy to
the Co-guide.
b) Research work on Lab animals/Humans shall not be carried out without clearance from the
Institutional Animal Ethics Committee and (or) Institutional Human Ethics committee.
Government guidelines released periodically by CPCSEA, ICMR and other regulatory bodies
are applicable. Institutional Human/Animal Ethics Committee shall clear such requests from
scholars submitted through guide only after getting approval by the Internal Review Board. A
copy of such clearance shall be lodged in Registrar’s office.

15. MAINTENANCE OF “LABORATORY WORK BOOK”. / LAB BOOK

Once a research student joins the Ph.D. program, each student is expected to maintain a
Laboratory notebook from the date of joining till the thesis submission, duly signed by the
respective guide, periodically (once a fortnight / month asap).
The laboratory work book shall contain the date of experiment, Title of experiment,
experimental design, protocol, results obtained, print outs of recordings, photographs, result
scoring, interpretations etc., as applicable.
It is the responsibility of the guide to supervise and make sure that the records were genuine
and guide the student accordingly.
It is the students responsibility to obtain the signature with date from the Guide / Co-guide
periodically and the Guide shall ensure that the Record book and experiments re genuine and
authentic.This is essential for maintaining high quality of research and to address the issues
of Plagiarism, concoction, nepotism, which hunting complaints and related issues.

16. TITLE OF THE THESIS:

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 Provisional title of the thesis shall be intimated to the University at the time of methodology
examination. The exact title of the thesis shall be intimated to the University at the time
submission of the synopsis. Title change will not be accepted after the submission of synopsis.

17. SUBMISSION OF SYNOPSIS:

a) Synopsis shall be submitted through the guide, one month before the submission of the thesis.
b) Six copies of the synopsis along with duly filled in submission form shall be submitted with the
prescribed fees. A soft copy in PDF format of the synopsis shall also be submitted as a CD. (6
copies)
c) The synopsis of the thesis shall include in brief Introduction, Aims, Objectives, Material &
Methods, Observations, Inferences, Summary & Conclusions etc. with a minimum of 10
pages and maximum of 15 in A4 sheet, one sided in double line space and Font in size 12 of
Times New Roman.
d) Synopsis will be reviewed by Internal Review Board and if required candidate shall be asked
to make a power point presentation of his /her synopsis/thesis with appropriate suggestions
made.
a) Synopsis will be reviewed by IRB. Candidate has to incorporate the suggestions made by
Internal Review Board. To this effect the, Guide has to certify that all suggestions
areincorporated in the synopsis/thesis.
b) All the Ethical Clearances obtained shall be enclosed (both Animal Ethics Clearance &
Human Ethics Clearance as the case may be).
c) Synopsis shall be submitted in accordance to the check list prescribed.

18. PUBLISHING OF RESEARCH PAPERS:

All the Ph.D. candidates shall publish one research paper from his / her topic of Ph.D. in a
referred Journal and make two paper presentations in Conferences/Seminars before the
submission of the dissertation/thesis for adjudication, and produce evidence for the same in the
form of presentation certificates and/or reprints or acceptance letter from the Editor of the
Journal (from Feb. 2016 batch onwards).(9.4 of UGC Regulations, 2016)

19. SUBMISSION OF THESIS:

a. The title of the thesis mentioned in the synopsis is the final title and the same title has to be
maintained in the final thesis to be submitted.Prior to the submission of thesis, the scholar
shall make a presentation before the Doctoral Advisory Committee which shall also be open
to the members of Internal Review Board, all faculty members and other research scholars.
The feedback and comments obtained from them may be suitably incorporated into the draft
thesis in consultation with the Doctoral Advisory Committee.(9.3 of UGC Regulations 2016)
b. During the tenure of the study, each student should have presented at least two research
seminars. A certificate to the effect that two research seminars have been presented in

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 original should be enclosed. The title and the abstract of the Research seminars presented
must also be enclosed.
c. Copies of all the ethical clearances obtained shall be enclosed along with the informed
consent forms, permissions / MOU from collaborating institutions / Collaborators to the
Controller of Examinations at the time of submission of thesis.
d. Not later than SIX months after the submission and approval of the synopsis, every candidate
shall submit SIX copies (hard copy) of the thesis along with the prescribed fee and application
form. Six numbers (CD copy) of the thesis, as a single PDF file (high/good resolution) shall
also be submitted along with hard copy.
e. The Thesis shall include
While submitting for evaluation, the dissertation/thesis shall have an undertaking from the
research scholar and a certificate from the research guide attesting to the originality of the
work, vouching that there is no plagiarism and that the work has not been submitted for the
award of any other degree/diploma of the same Institution where the work was carried out, or
to any other Institution. On submission of thesis, plagiarism check shall be made by the
plagiarism committee and certificate will be issued to this effect.
f. The thesis shall have the following,
1) Introduction 2) Aims and Objectives 3) Review of literature 4) Scope and Plan of Work 5)
Materials and methods 6) Results and Analysis 7) Discussion 8) Summary and Conclusion 9)
Bibliography 10) Acknowledgement 11) Appendix
g. To submit thesis in the format prescribed by INFLIBNET (Shodhganga) for publication.-

20. PUBLICATION OF THE THESIS:

a) A candidate can during the course of his/her research, publish papers in indexed research
journals as advised by his/her guide. In such instances, the candidate shall append the reprint
copies of published research papers with the thesis submitted.

21. EXAMINERS:
A panel of twelve external examiners in respect of field of specialization Three from Tamil Nadu,
three from other Southern States and Six from Northern States / abroad, shall be given by
the Guide /Supervisor. For interdisciplinary areas, the number of examiners for a Ph.D.
Scholar suggested by the guide shall be 9 of which 3 from Tamil Nadu, 3 from South India
and 3 from North India / Abroad (Applicable from January 2019 onwards). The list of
examiners shall be forwarded in a confidential cover addressed to the Controller of Examinations
by the Supervisor at the time of submission of synopsis by the research scholar.
a) The list of examiners shall contain full official address, e-mail, telephone numbers, fax
number, address for communication along with a brief CV (giving details such as research
experience post Ph.D., No. of Ph.D. guided, No. of Papers published in reviewed Journals,
etc.,)

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 b) If the twelve names of examiners are found to be inadequate, the University shall call for
anadditional panel of six names from the Guide.
c) From the panel of examiners one examiner from Tamil Nadu and other from the other part of
the country /abroad shall be appointed by the University for evaluating the thesis.
d) The examiners so appointed will be provided with a copy of the synopsis for their perusal and
for their acceptance to evaluate the thesis within a fortnight.
e) After getting the consent, the copy of thesis will be sent to the examiners.
f) The Ph.D. thesis submitted by a research scholar shall be evaluated by atleast 3 external
examiners, who are not in employment of the Institution/College, of whom one examiner may
be from outside the country.

22. EVALUATION OF THE THESIS:

a) The Board of Examiners so appointed shall evaluate the thesis and report on the merit of the
work carried out by the candidate for the award of the Ph.D. degree and recommended as
“Highly Commended”, “Commended”, “Not commended”, “revised and resubmitted” or
“Rejected”.
b) After the receipt of reports from the examiners, the guide has to consolidate all the evaluation
reports and send it to the Director Research.
If any one of the examiners raised queries/suggested corrections, in this case, the guide has
to certify that the scholar has made item wise clarifications for the queries raised/suggested
corrections and the same has been incorporated in the corrected copies of thesis (3 Nos . of
thesis & 3 Nos. of CD) and be sent to the Director Research along with the consolidated
evaluation reports for further processing. Upon scrutiny of the consolidated report permission
will be granted to conduct the viva voce examination.

23. RESUBMISSION OF THE THESIS:

A candidate whose thesis has not been commended but recommended for revision and
resubmission shall do so, addressing the issues raised by the Examiner and resubmit within a
period of 6 months from the date of communication of the University.

24. PUBLIC VIVA-VOCE EXAMINATION:

a) The Guide shall be appointed as convener of the Public Viva Voce Board.
b) The public viva-voce of the research scholar to defend the dissertation/thesis shall be
conducted only if evaluation report(s) of the external examiner(s) on the dissertation/thesis
is/are satisfactory and include a specific recommendation for conducting the viva-voce
examination. If one of the external examiners does not recommend for viva-voce, the
Institution shall send the dissertation/thesis to another external examiner out of the approved
panel of examiners and the viva-voce examination shall be held only if the report of the latest
examiner is satisfactory. If the report of the latest examiner is also unsatisfactory, the

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 dissertation/thesis shall be rejected and the research scholar shall be declared ineligible for
the award of degree.
c) The viva-voce examination, based among other things, on the critiques given in the
evaluation report, shall be conducted by the Research Guide and at least one of the two
external examiners, and shall be open to be attended by members of the Internal Review
Board, members of Doctoral Advisory Committee, all faculty members, other research
scholars and other interested experts/researchers from other institutions as well.
d) The Public Viva-Voce Examination will be conducted by the department in the University
premises.
e) The list of attendees with their signature shall be obtained by the Convener and sent to the
University along with the consolidated viva report duly signed by the convener and other
examiner.
f) The recommendation of the Viva Voce Board is essential for the final approval of the thesis.
g) A candidate who is not successful in the Public Viva Voce Examination shall be permitted to
retake the examination not earlier than one month and not later than three months from the
date of first viva voce.
h) A candidate shall not be permitted to take the Public Viva Voce Examination for the third time.

25. DECLARATION OF THE FINAL RESULT:

Consolidated report of the Ph.D. evaluation and the results of Public Viva Voce examination will
be placed before the Board of Management for approval following which successful candidates
deemed to be eligible to receive the degree of Doctor of Philosophy (Ph.D.) of this University.
The date of defending thesis and the recommendation of the Viva-Voce Board shall be the date of
award of the Degree. The successful candidate shall be notified and intimated through the guide.
The candidate shall be conferred with the degree on applying for the convocation duly paying
appropriate fee.

26. ISSUE OF PROVISIONAL / DEGREE CERTIFICATE:

A candidate who successfully passed the Public Viva Voce Examination and declared to have
qualified for the Ph.D. Degree shall be issued Ph.D. Provisional / degree certificate to the effect
that the Degree has been awarded in accordance of the provisions of University Grants
Commission (Minimum standards and procedure for award of Ph.D Degree) Regulations, 2016
duly mentioning the branch / field of research / specialization in which the candidate has carried
out his / her research work.

27. DECISION BY UNIVERSITY

In all other matters not specifically covered under these regulations, the University reserves the
right to refer the matter to the Board of Management for its recommendations. The decision by
the Board of Management on this recommendation shall be final.

28. FEES STRUCTURE:

a) Cost of Application Form for Provisional Registration Rs. 500/-

13 | P a g e
b) Non Refundable Processing fee Rs. 500/-
c) Registration fee Rs. 2000/-
d) Fee for recognition of other university degrees Rs. 500/-
e) Annual Research Fee
Ph.D. (Full time) Annual Research fee– Rs.10, 000 per annum
Ph.D. (Part time) Annual Research fee– Rs.8, 000 per annum
f) Fee for Research Methodology Examination Rs. 600/-
g) Fee for extension of time for Research Methodology Examination Rs.500/ -
h) Fee for confirmation of Provisional Registration Rs.5000/-
i) Cost of Application form for Submission of Synopsis Rs. 100/ -
j) Fee for Submission of Synopsis Rs. 3000/ -
k) Cost of form for Submission of Thesis Rs. 100/ -
l) Fee for Submission of Thesis Rs. 7000/ -
m) Fee for resubmitting fresh application for Provisional Registration Rs.500/ -
n) Fee for 1st extension of time (each of six months )
for submission of Thesis Rs.1000/-per extn.
o) Fee for every extension of time (each of six months )
for submission of Thesis Rs.2000/-per extn.
p) Fee for resubmission of Thesis Rs.2000/-
q) Fee for Public Viva Voce Rs.15,000/-
r) Fee for Convocation Rs.5,100/-

This modified Regulations as approved by the XXV Academic Council Meeting held on 09.11.16 duly
approved by the Board of Management held on 10.12.16 shall be applicable from June 2016 batch
onwards.
“All other matters not specifically covered under these Regulations, the University reserves the right to
refer the matter to the Academic Council and Board of Management for its recommendations.

14 | P a g e
 Affix attested
recent
passport size
photograph

APPLICATION FORM

Fill in the box, the name of the post you are applying. Fill in the application form & send it as an
attachment through email to “research@chettinadhealthcity.com’, and admissions@
chettinadhealthcity.com’, print out, post one copy with your supporting documents to us, retain
another copy with you, and bring the same at the time of interview.

1. Particulars of the Applicant

a. Given Name :
Father / Surname / Family Name:

b. Date of Birth : Age:

c. Gender: Male/ Female/Transgender

d. Marital Status: Married / Unmarried
Children: Dependents
e. Community: ST/SC/MBC/BC/OC Specify
Caste: (for statistical purpose only)
f. Nationality:

Passport No:
g. Present Address:
(for correspondence)
City:
Pin code:
Country:
Phone: Res: Mob:

E-mail ID:

Fax :
Permanent Address (Native place, village if
different)
City:
Pin code:
Country:

Phone: Res: Mob:

E-mail ID:

Fax :

15 | P a g e
2. Educational Qualifications (Attested photocopies of the degrees to be enclosed)

Certificate/ Diploma/ Degree Name of Name of Year of Class or %

Name of degree Institution University Qualification of marks
U.G

P.G.

Others

3. Academic Distinctions

Awards / Medals / Prizes and Honors achieved during his / her educational period
(type in here)
1
2
3
4
5

4. Professional Details
a. Professional registration (if any)
Name of professional body
Registration No.
Country/ State in which registered

b. Work Experience Present

Designation :
Department :
Name of the Institution:
Address of Institution:

Phone: Res: Mob:

E-mail ID: Fax:

5. Work experience Past

Period Teaching / Research / any
S.No. Post Held Department/ Institute
From - To other experience

16 | P a g e
6. List of Fellowship (UGC / ICMR / CSIR, NET, SLET…etc) (attach evidence)

7. List of Research Papers published in refereed journals (Attach in separate sheet)

Attach photocopies of 3 recent publications

8. Past Research experience already gained if any:

S.No. Country Period Institution Department Topic of research

Certification: Attach certificate / evidences for each of the above experience.

9. References:
Give Name, Designation, full work address, telephone no, Fax no and email address of three referees:

Instructions to the applicant:

1. Fill in this form, by typing the details in respective places.
2. Incomplete filled applications will be deemed as rejected application.
3. Visit the website ‘www.chettinadhealthcity.com’ for further details.

17 | P a g e
 PH.D. PROVISIONAL REGISTRATION APPLICATION FORM

Application No. Application Fee: Rs.

Details of Fee Remittance (To be filled by the Candidate)
a. Name of the Bank / Branch
b. Amount Remitted
c. Demand Draft / Challan Number Affix attested photo
d. Date of issue / Remittance. of the Candidate
(Please read the instructions given at the end
carefully before filling up this form)

1. Particulars of the Applicant

a. Name in Block Letters ………………………………………………

b. Date of Birth & Age ………………………………………………

c. Gender Male/ Female

d. Marital Status Married/ Unmarried

e. Community ST/SC/MBC/BC/OC

SpecifyCaste……………………

f. Nationality ………………………………………………

g. Candidate status (whether faculty of Chettinad University) Yes/ No

h. Date of joining at CARE ………………………………………………

i. Address
Present (for correspondence) ………………………………………………

………………………………………………

………………………………………………

Phone: Res………………………………………….

Mob………………………………………..

E-mail ID ………………………………………………

Fax ………………………………………………

18 | P a g e
 Permanent (if different from above) ………………………………………………

………………………………………………

Phone: Res………………………………………….

Mob………………………………………..

E-mail ID ………………………………………………

Fax ………………………………………………

3. Academic Qualifications (Attested photocopies of the degrees to be enclosed)

Certificate/ Diploma/ Degree Name of Year of Class or %
Name of University
Name of degree Institution Qualification of marks
U.G

P.G.

Others

4. Professional Details
a. Professional registration (if any)
Name of professional body …..………………………………………………….

Registration No. …..………………………………………………….

Country/ State in which registered …..………………………………………………….

b. Work Experience
i) Present Designation …..………………………………………………….

Department …..………………………………………………….

Name of the Institution …..………………………………………………….

Address of Institution …..………………………………………………….

…..………………………………………………….

Phone: Res………………………………………….

Mob………………………………………..

E-mail ID ………………………………………………

Fax ………………………………………………

19 | P a g e
 Period Teaching / Research /
S.No. Post Held Department/ Institute
From To any other experience

5. Candidate’s Academic Distinctions / Publications / Research Experience

5a. Awards / Medals / Prizes and Honors achieved during his / her educational period (Separate list
may be enclosed)

5b. Whetherthe applicant has been a recipient of any Fellowship (UGC / ICMR / CSIR…etc)

5c. Whether the applicant has presented any Research Papers / Posters at National / International
Conferences/Seminars/Workshops.(Attested photocopies to be enclosed)

5d. Whetherthe applicant has any publications/articles to his/her credit in any Accredited Journals.
(Attested photocopies to be enclosed)

5e. Details of any research experience already gained (Details of State Research Schemes/ ICMR /
CSIR projects) (Attested photocopies to be enclosed)

6. Details for Provisional Registration to Ph.D.

6a. Candidate Category Full Time/ Part Time
6b. Research particulars
i. Subject / field of research………………………………………………………………
A. Non Interdisciplinary (Specify Discipline) …………………………………………
B. Interdisciplinary (Specify Disciplines) ………………………………………………

ii. Provisional title of research …………………………………………………………......

...…………………………………………………………………………………………....

iii. Are there similar research work conducted in the University? Yes/ No
(If yes, specify) …..……………………………………………………………………....

iv. Nature of Research – Clinical / Non Clinical / Experimental / Animal

6c. Research Department

i. Name of the proposed department for conducting research.
ii. Has the department been recognized by this University for Ph.D. program Yes/ No (if NO
furnish details as per Annexure III)
iii. Name of the Institution ………………………………………………………
Address of Institution ………………………………………………………
………………………………………………………
………………………………………………………
Phone: Off…………………………………Mob……………………………..
E-mail ID……………………………………...Fax…………………….………

6d. Details of the Guide

i. Name in Block Letters ………………………………………………………
ii. Date of Birth & Age ………………………………………………………
iii. Gender Male/ Female

20 | P a g e
 iv. Recognized by Chettinad University Yes/No
(If NO furnish details as per Annexure I; if YES furnish attested photocopy of recognition letter)

v. Address
Present (for any correspondence) ………………………………………………………
………………………………………………………
………………………………………………………
Phone: Res………………………Off………..……………Mob………………………
E-mail……………………………………………...Fax…………………………………
Permanent (if different from above)…………………………………………………..
………………………………………………………
Phone: Res………………………Off………..……………Mob………………………
E-mail……………………………………………...Fax…………………………………

vi. Qualification …………………………………………………………………………….

vii. Professional registration (if any)

Name of professional body ………………………………………………………
Registration No. ………………………………………………………
State in which registered ………………………………………………………

viii. Work Experience

a) Present Designation ………………………………………………………
Department ………………………………………………………
Name of the Institution ………………………………………………………
Address of Institution ………………………………………………………
………………………………………………………
………………………………………………………
Phone: Off…………………………………Mob……………………………..
E-mail ID……………………………………...Fax…………………….………

Period
Department/ Teaching / Research /
S.No. Post Held From
Institute any other experience
To

ix.Details of candidates currently registered with this University

Date of Date of Date of
S.No Name of the Candidate Registration & Methodology Submission of
Session Exam Synopsis

21 | P a g e
6e. Co-Guide
i. Name in Block Letters ………………………………………………………
ii. Date of Birth & Age ………………………………………………………
iii. Gender Male/ Female
iv. Recognized by Chettinad University Yes/No (If NO furnish details as per
Annexure II; if YES furnish attested photocopy of recognition letter)
v. Address
Present (for any correspondence) ………………………………………………………
………………………………………………………
………………………………………………………
Phone: Res………………………Off………..……………Mob………………………
E-mail……………………………………………...Fax…………………………………
Permanent (if different from above)…………………………………………………..
………………………………………………………
………………………………………………………
Phone: Res………………………Off………..……………Mob………………………
E-mail……………………………………………...Fax…………………………………

vi. Qualification …………………………………………………………………………….

vii. Professional registration (if any)

Name of professional body ………………………………………………………
Registration No. ………………………………………………………
State in which registered ………………………………………………………

viii. Work Experience

a) Present Designation ………………………………………………………
Department ………………………………………………………
Name of the Institution ………………………………………………………
Address of Institution ………………………………………………………
………………………………………………………
………………………………………………………
Phone: Off…………………………………Mob……………………………..
E-mail ID……………………………………...Fax…………………….………

b)
Period Teaching / Research /
S.No. Post Held Department/ Institute
From To any other experience

ix. Details of candidates currently registered with this University

22 | P a g e
 Date of Date of Date of
S.No Name of the Candidate Registration & Methodology Submission of
Session Exam Synopsis

7. Certification

7a. Recognized Guide Consent Certificate

I …………………………………………………………. working as …………………………………………
in the department of ………………………………………. at…………………………………………….....
…………………………………………………………………………….. and a recognized guide of
Chettinad Academy of Research and Education, hereby certify that I shall abide by the rules and
regulations of the University and give my consent to officiate and carry out all the duties of a Guide
for………………………………………….. ...………………………………………………………………… a
candidate applying for Provisional Registration for the Ph.D., program.

Station: Signature:
Date: Name:
Seal:

7b. Recognized Co-Guide Consent Certificate

I …………………………………………………………. working
as ……………………………………………
in the department of ………………………………………. at……………………………………………..…..
…………………………………………… and a recognized co-guide of Chettinad Academy of Research
and Education, hereby certify that I shall abide by the rules and regulations of the University and give
my consent to officiate and carry out all the duties of a co-guide
for .……………………………………………………………….. a candidate applying for Provisional
Registration for the Ph.D., program.

Station: Signature:
Date: Name:
Seal:
7c. New Guide / Co-Guide Consent Certificate
I …………………………………………………………. working as …………………………………..………
in the department of ………………………………………. at………………………………………………...

23 | P a g e
…………………………………hereby certify that I shall abide by the rules and regulations of the
University and give my consent to officiate and carry out all the duties of a guide / co-guide
for…………………………………………..………………………………………….. a candidate applying
for Provisional Registration for the Ph.D., program. I have submitted all my papers and the
application form as per the rules and regulations seeking recognition as a Co-Guide in this University.

Station: Signature:
Date: Name:
Seal:

7d. No objection certificate from the Head of the Department (where the research is to be
conducted)
Consent is hereby given to …………………………………………………….. to carry out Research Work
in the Department of……………………………………………………It is a department recognized for
Ph.D. Research work by Chettinad Academy of Research and Education. The Department agrees to
offer all necessary facilities for carrying out the Research Work for the above mentioned candidate.
There is no objection for the above mentioned candidate to do the research work in this department.

Station: Signature:
Date: Name:
Seal:

7e. No objection certificate from the Head of the Institution (any constituent institution of
Chettinad Academy of Research and Education)

Consent is hereby given to …………………………………………………….. to carry out Research Work

in ………………………………………………………………………….., an institution of Chettinad
Academy of Research and Education. There is no objection for the above mentioned candidate to do
the research work in this department.

Station: Signature:
Date: Name:
Seal:

24 | P a g e
7f. No objection certificate from the Head of the Institution (external institute where candidate is
employed)
Consent is hereby given to …………………………………………………….. to carry out Research Work
in Chettinad Academy of Research and Education as a part time candidate. There is no objection for
the above mentioned candidate to do the research work in this University.

Station: Signature:
Date: Name:
Seal:

8. Declaration by the Candidate

I …………………………………………………..……… a candidate applying for ProvisionalRegistrations
for Ph.D. in Chettinad Academy of Research and Education hereby certify and declare that all the
particulars furnished in this Provisional Application are true and correct. In case any particulars given
in the application are found to be incorrect at any stage and any discrepancies that may be noticed at
any time of the Research Program inclusive of discrepancies in the Title, Synopsis and Thesis, I
agree to forfeit my candidature no matter at what stage I will be in at that time.

Station: Signature:
Date: Name:

Instructions to the candidates

1. Read the PhD Regulations of this university before filling the application form.
2. All entries in the provisional registration application form must be written neatly and legibly by the
candidate in his / her own handwriting in blue / black ink .
3. Only one application should be submitted by each candidate.
4. All the particulars required in the provisional registration application form should be furnished
without any omission.
5. Incomplete filled applications will be deemed as rejected application.
6. Candidates are specifically requested to note that error, overwriting and corrections if any in the
certificates are duly attested by the authorities concerned before submitting them.
7. The prescribed fees should be paid in the form of demand draft drawn in favor of “Chettinad
Academy of Research and Education” payable at “Chennai.
8. The prescribed fees are as follows
a) Cost of Application Form for Provisional Registration Rs. 500/-
b) Non Refundable Processing fee Rs. 500/-
c) Registration fee Rs. 2000/-
d) Fee for recognition of other university Degrees (if any) Rs. 500/-
e) Annual Research Fee Rs.8000/- for PART-TIME candidates and Rs. 10,000/- for FULL-TIME
candidates.

25 | P a g e
 Annexure – I
(To be filled by the Guide seeking recognition to guide a candidate applying for Provisional
Registration to Ph.D. at Chettinad Academy of Research and Education)
Guide
1. Name in Block Letters………………………………………………………………..
2. Date of Birth & Age………………………………………………………………….
3. Gender Male/ Female
4. Address
Present (for any correspondence) ………………………………………………
……………………………………………………………………………
……………………………………………………………………………
Phone: Res………………………Off………..…………Mob………………….
E-mail……………………………………...Fax………………………………….
Permanent (if different from above)…………………………………………….
……………………………………………………………………………
……………………………………………………………………………
Phone: Res………………………Off………..…………Mob………………….
E-mail ID……………………………………….Fax………………………………

5. Qualification
S.No. Diploma/ Degree Year of Passing Name of College and University

6. Ph.D. Details
i) Date of award of Ph.D.
ii) Awarding University
iii) Title of Thesis

7. Professional registration (if any)

Name of professional body …………………………………………………….
Registration No. …………………………………………………….
State in which registered …………………………………………………….

8. Work Experience
i) Present Designation …………………………………………………….
Department …………………………………………………….
Name of the Institution …………………………………………………….

26 | P a g e
 Address of Institution …………………………………………………….
………………………………………………………………………………………
Phone: Off………………..…………………Mob……………………………….
E-mail ID………………………..……………...Fax………………………………

ii) Summary of work experience

Period Research/ any other
S.No. Post Held Department/ Institute
From To experience

iii) Teaching Experience

Undergraduate Postgraduate
Teaching posts Department/ Period
S.No. teaching teaching
Held Institute From To
experience experience

9. Academic achievements (prizes & Medals etc.,).

10. Research Publications

i) Accredited / index journals
ii) Before qualifying for Ph.D.,
iii) After Ph.D., qualification

11. Papers & posters / presentation in National /International Conferences

12. Author of Textbook / chapters in textbooks.

13. Membership of scientific bodies

i) National
ii) International

14. Fellowships
i)National
ii) International

15. Research Experience

i) M.Phil.
ii) Post doctoral

16. Whether research conducted in inter disciplinary area Yes/ No

(If so what are the fields involved)

17. Enclosures
i) Service particulars
ii) Copies of academic qualifications
iii) Teaching appointment particulars
iv) Guide recognition of other universities

27 | P a g e
 v) Publications
vi) Presentations
vii) Membership
viii) Fellowship
ix) Research program details
x) Prizes / Citations

18. No. of candidates already Guided and who have received Ph.D., Degree ………

19. Signature of candidate

20. Signature of Head of the Department

21. Signature of Director/ Head of Institution

I declare that all the above information is true to the best of my knowledge and I shall abide by the
rules and regulations of Chettinad Academy of Research and Education.

Date: Signature:
Station: Seal:

28 | P a g e
 Annexure - II
(To be filled by the Co-Guide seeking recognition to guide a candidate applying for
Provisional Registration to Ph.D. at Chettinad Academy of Research and Education)
Co-Guide
1. Name in Block Letters ………………………………………………………………..
2. Date of Birth & Age ………………………………………………………………..
3. Gender Male/ Female
4. Address
Present (for any correspondence) …………………………………………………
…………………………………………………………………………………..
…………………………………………………………………………………..
Phone: Res………………………Off………..……..……Mob………………..…
E-mail………………………………………...Fax…………………………………
Permanent (if different from above…………………………………………………
…………………………………………………………………………………..
…………………………………………………………………………………..
Phone: Res………………………Off………..……..……Mob………………..…
E-mail………………………………………...Fax…………………………………

5. Qualification

S.No. Diploma/ Degree Year of Passing Name of College and University

6. Ph.D. Details
i) Date of award of Ph.D.
ii) Awarding University
iii) Title of Thesis

7. Professional registration (if any)

Name of professional body …………………………………………………….
Registration No. …………………………………………………….
State in which registered …………………………………………………….

29 | P a g e
8. Work Experience
i) Present Designation …………………………………………………….
Department …………………………………………………….
Name of the Institution …………………………………………………….
Address of Institution …………………………………………………….
…………………………………………………………………………………
Phone: Off…………………………………Mob………………………………..
E-mail ID…..…………………………………...Fax……………………………..

ii) Summary of work experience

Period Research/ any other
S.No. Post Held Department/ Institute
From To experience

iii) Teaching Experience

Period Undergraduate Postgraduate
Teaching posts Department/
S.No. From teaching teaching
Held Institute
To experience experience

9. Academic achievements (prizes & Medals etc.,).

10. Research Publications

i) Accredited / index journals
ii) Before qualifying for Ph.D.,
iii) After Ph.D., qualification

11. Papers & posters / presentation in National /International Conferences

12. Author of Textbook / chapters in textbooks.

13. Membership of scientific bodies

i) National
ii) International

30 | P a g e
14. Fellowships
i)National
ii) International

15. Research Experience

i) M.Phil.
ii) Post doctoral

16. Whether research conducted in inter disciplinary area Yes/ No

(If so what are the fields involved)

17. Enclosures
i) Service particulars
ii) Copies of academic qualifications
iii) Teaching appointment particulars
iv) Guide recognition of other universities
v) Publications
vi) Presentations
vii) Membership
viii) Fellowship
ix) Research program details
x) Prizes / Citations

18. No. of candidates already Guided and who have received Ph.D., Degree ………

19. Signature of candidate

20. Signature of Head of the Department

21. Signature of Director/ Head of Institution

I declare that all the above information is true to the best of my knowledge and I shall abide by the
rules and regulations of Chettinad Academy of Research and Education.

Date: Signature:
Station: Seal:

31 | P a g e
 Annexure – III

APPLICATION FOR RECOGNITION OF THE DEPARTMENT / INSTITUTION FOR Ph.D.

RESEARCH PROGRAM:

(To be filled and submitted by the Department through the proper channel)
Note: Separate / Additional Papers may be added accordingly.
Details of Remittance:
Name of the Bank/Branch
Amount Remitted
Demand Draft/Challan No.
Date of issue / remittance

1. Particulars of the Institution

Name of the Department ………………………………………………………………..
Name of the Institution ………………………………………………………………..
Address of Institution ………………………………………………………………..
……………………………………………………………………………………………..
……………………………………………………………………………………………..
Phone: Off………………………….…………Mob…………………………………….
E-mail ID….…………………………….……...Fax……………………………………..

2. Is the Institution affiliated to/ constituent of any University? Yes/ No

If yes, specify the University …………………………………………………………..
3. Particulars of the Department
Name of the Department seeking recognition ……………………………………………..
When was the Department started in the Institution? ................................................
4. Does the department conduct recognized Post graduate (Degree/ Diploma) courses?
Yes/ No

If Yes: (separate sheet may be attached)

Name of the PG course
Year of starting PG course
Annual intake of students
Staff pattern: (separate sheet may be attached)
Professional:
Technical:
Paramedical:
Subordinate Staff:
Department particulars:
Area:
Layout Plan:
Lecture Halls:
Seminar Rooms:

32 | P a g e
 Laboratories:
Animal House
Animal experimental Lab.

Library facilities
Total Number of Books:
Number of Books in the speciality
Total Number of Journals
Number of Journals in the speciality

List of Equipment:
General work
Specialty work
Research work

5. Other Particulars
Financial Particulars:
a) Annual Budget allotment
i) Institution
ii) Department
iii) Research
b) Research funding schemes
c) Institutional Tie-ups for Research program
6. Publication of papers in the last 3 years.
List of Papers in accredited indexed journals

7. Availability of recognized Guide / Guides in the department

8. Research activities (Specify)

i) Past
ii) Present

9. Details of the Ethical Committee

10. Academic achievements of the Department.

11. Additional information if any :

12. Recommendations of the head of the department (with signature and seal)

13. Recommendations of the Director/ Head of Institution (with signature and seal)

33 | P a g e
 CHETTINAD ACADEMY OF RESEARCH AND EDUCATION
FORMAT FOR SUBMISSION OF HALF YEARLY PROGRESS REPORT OF THEPh.D. STUDENTS

I) The progress reports shall be submitted by the candidate accompanied by a report by the
candidate about the work carried out during the period of this report (in 300 words). The same
shall be duly signed by the guide, co-guide (if applicable).

II) One copy is to be retained by the guide, one copy by the candidate and one copy to be
submitted to the research cell once in 6 months.
NOTE:
If two consecutive reports are not forwarded to the Research Cell or found to be not satisfactory, the
candidate shall be deemed to have discontinued and shall be required to re-register.

HALF YEARLY PROGRESS REPORT (Ph.D.)

(Reporting period from / / 20 _ to / / 20 )

1. Name of the candidate

Tel. No :

2. Working place of the candidate

3. Ph. D. Registration No.

4. Date of Registration

5. Category of Registration Part Time/Full Time/Internal/External

6. Name of the Research Guide

Tel.No.

7. Address of the Guide

34 | P a g e
 8. Name of the Co Guide
Tel.No.

9. Address of the Co Guide

10. Title of the Thesis

Institutional Ethical Clearance Certificate/ Animal

Obtained/ Not obtained/
11. Ethics Clearance Certificate
Not submitted/ Not required
(copy to be enclosed)
12. Guidelines for submission of half yearly progress
report by the candidate:
a. Review of Literature
(Include only literature published during the
last 6 months pertaining to the area of your
research work)
b. Methodology – Explain the methods
(Employed / Standardization / progress made
/ new techniques during the reporting period)
c. New data /results /obtained during the
reporting period
d. Discussions on findings of your study, if any
e. Publications/Presentations made during the
reporting period (Copy to be enclosed)

f. Attendance /Total

g. Payment of fees, if any (enclose copy)

Remarks of the Guide: Exemplary / Good/ Satisfactory /

13.
Overall performance Fair /Unsatisfactory

Exemplary - 81-100
Good - 71-80
Satisfactory - 61-70
Fair - 51-60
Unsatisfactory - Below 50

35 | P a g e
 Check list for Synopsis submission

1 Name of the candidate

2 Name of the Guide

3 Name of the Co-Guide

4 Is there change of Guide/Co-Guide

If yes, enclose letter of acceptance of the new guide from

the University

5 Title of the Synopsis

6 Title as in Provisional registration

7 Date of Methodology Examination

8 Topic in Methodology Examination

9 Title as in confirmation of registration

10 Is there any discrepancy in the above 3 titles

11 Has there been a request for change of title

Is there change of topic
12
If change of topic- when was it changed before the

methodology exam or after it

Ethical clearance letter obtained for the new topic

Titles of the half yearly progress report

13

1streport:

2ndreport:

3rdreport:

4threport:

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 5threport:

6threport:

7threport:

8threport:

14 PhD fee payment

if pending … period of pending fees

15 Certificate from the doctoral committee members

approving submission of the synopsis

16 Synopsis application form

17 Synopsis submission fee

18 Structure of synopsis according to the format

19 CD copy of the synopsis in PDF format

20 PhD examiner list (Confidential list sent to Controller of

Examination along with their brief CV)

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Details of remittance
Name and place of branch:
Amount Rs.
Demand draft no:
Date of payment:

APPLICATION FOR SUBMISSION OF SYNPOSIS

Section I: Personal Details

1. Name of the candidate :

2. Sex :

3. Date of birth and age :

4. Place of birth :

5. Name and occupation of father/guardian :

6. Nationality :

7. Religion :

8. Address with phone numbers :

(in block letters to which communications
should be sent)

9. Qualification :

10. Designation of the candidate :

11. Name of the University, register number,

month and year of passing the PG degree,
together with the Branch

12. Date, month and year of the convocation

at which the degree was taken

Section II:
13. The month and year in which the candidate was

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 provisionally registered for the Ph.D. degree
and quote the number and date of this office
communication registering for the Ph.D. degree

14. Name of the Guide :

15. Name of the department where the research work

was done. Mention may be made about the
additional places of the research work, if any.

16. Title of the synopsis (in block letters) :

17. Date of submission of synopsis :

18. Whether research fee is paid till the

period of submission of synopsis :

19. Date of expiry of maximum period of submission :

(5 years from the date of registration)

20. Registration number and date of registration :

21. Subject :

22. Whether test on the Methodology of research

Passed / Exempted

23. Date of viva-voce of synopsis :

24. Whether viva-voce of synopsis passed :

25. Approximate date of submission of thesis :

26. Signature of the candidate :

27. Signature of the Guide with Designation

and seal.

28. Signature of the Head of department

where candidate conducted the research work

29. Signature of the Director/Principal of the Institution

where the candidate is working:

Certificate

I assure that I will submit my thesis within six months from the date of submission of my synopsis.

Candidate signature

Station:

Date:

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FOR OFFICIAL USE

Score on the Research Methodology Exam:

First research seminar : Excellent/Satisfactory/Average/Repeat

Second research seminar : Excellent/Satisfactory/Average/Repeat

Date of synopsis, viva-voce :

Whether viva-voce of synopsis passed :

Any other requirements pending fulfillment:

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 GUIDELINES FOR PREPARING THE SYNOPSIS

1. PAPER SIZE &NO OF PAGES: A4 size paper; maximum 20.

2. MARGINS:
1¼ inches (3.17cm) left side margin, 1 inch (2.54cm) other sides. page number at the bottom-
centre of each page. Pages include figures and illustrations.

3. FONT
Times New Roman
Title Page 16 - 24 (bold)
Headings / subheadings 14 (bold)
Text 12
Footnotes 10

Matter - double spacing.

Footnotes and photographic captions - single spaced.

5. COPIES:
Six copies of the synopsis, paperback binding and two Soft copies, PDF format in CDs.

6. COVER PAGE:
Cover page should have title of the proposed work with name of the Research Scholar and
Supervisor in the format given below:

SYNOPSIS

Title of Ph.D Thesis

Ph.D Registration No.

By

Name of the Scholar

Under the Supervision of

Name of Supervisor

Chettinad Academy of Research & Education

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7. CERTIFICATE OF SYNOPSIS VIVA:
A Certificate in the enclosed format given by the Doctorial Committee / board

8. CONTENTS OF SYNOPSIS:
Title of Ph.D. thesis:
i. Abstract: abstract typically shall outline four elements relevant to the completed work:

The research focus (i.e. statement of the problem(s)/research issue(s) addressed);

The research methods used (experimental research, case studies, questionnaires, etc.);
The results/findings of the research; and
The main conclusions

ii. Background: should contain a comprehensive review of relevant literature, highlighting in the
context of the present work, precise and up to date information.

iii. Objectives: list

iv. Methodology: brief

v. Major Results and conclusions made

vi. References: Limit reference to 40 (type in single line, font size 10). Follow Vancour /ICMJE
style referencing: http://education.exeter.ac.uk/dll/studyskills/harvard_referencing.htm

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 Ph.D. THESIS SUBMISSION FORM

i. Name of the candidate :

ii. Registration Number :

iii. (a) Name of the Guide :

(b) Co-Guide(s) 1.
2.
3.

iv. Title of Thesis ( In Block Letters) :

v. Office Address (Where work carried out/ place of Guide)

Tel.No. :
Fax.No. :
Email ID :

vi. Name of the Department / Institution/ Clinic where lab work(s) was done.

A :

B :

C :

vii. Address for Communication (if differs from 5) :

Tel.No. :
Fax.No. :
Email ID :

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viii. The month and year in which the candidate was :
provisionally registered for Ph.D.,
Encl. Provisional / Registration certificates.

Provisional registration copy Enclosed : Yes / No

Registration confirmation copy Enclosed : Yes / No

ix. If the Thesis is re-submitted, reasons for resubmission (encl: earlier decision asking for revision.)
Same / New Title:
(a) The month/s and year/s which the original :
thesis submitted

(b) Corrections carried out and resubmitted :

Title

(c) Rejected and resubmitted with additional

work (First time / Second Time) Title :

Signature of Signature of the Signature of the Signatureof the

the candidate Guide with seal Co-Guide with seal HOD with seal

Date :
Station :

Details of remittance
Bank Name :
Place & Branch :
Amount Rs. :
Demand draft no :
Date of payment :
For use by Office :

Instructions to candidates
A) The Thesis submission application should be filled in and submitted through proper channel.

B) A Submission fee of Rs. 7,000/- (Rupees Seven Thousand only) in the form of demand
draftdrawn in favour of “Chettinad Academy of Research & Education” payable at Chennai should
accompany.

C) All original certificates should be produced at the time of submission.

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 Thesis submitted
in partial fulfillment of the requirements
for the degree of

DOCTOR OF PHILOSOPHY
by
XXXXXXXXX

DEPARTMENT OF XXXXXXXXXXX

DD MM YYYY

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 BONAFIDE CERTIFICATE

This is to certify that the thesis titled ......................………………………………………..

………………………………………………………………………………………………………

……………. submitted to Chettinad Academy of Research & Education, Chettinad

University, Kelambakkam in partial fulfillment of the requirements for the award of degree

of Doctor of Philosophy in …….…………………………, is the bonafide record of work

done by Dr./Mr./Mrs./Ms ------------------------------, under my guidance.

Seal Guide Co-Guide (s)

Date

Head of the Department Head of the Institution

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 FORMAT FOR THESIS SUBMISSION

1. The thesis should be formatted according to the University regulations

2. Every thesis shall have 2 major components
a.The certificate component
b.The Research work component

3. The certificate component shall include:

I. Certification and declaration by the candidate
II. Certification stating the originality of the research work by the guide
III. Signature of the co-guide in (ii), if applicable
IV. Ethical clearance certificate – Xerox copy, if applicable.

DECLARATION BY THE CANDIDATE:

I, Mr/Mrs/Ms. _________, Reg. No: xxxx, CARE hereby declare that the thesis ”xxxxxxx” is
the original bonafide research work carried out by me at CARE.
I further declare that the thesis is a record of the research work done by me and has not
been submitted here or anywhere else previously or formed the basis of another thesis
submitted for the award of any other Degree, Diploma or other similar title in this country
or elsewhere. I also declare that the whole of this is my work / a part of a collective work but
representing the independent work done by me.

Signature of the Candidate

The certificate from the guide / supervisor under whom he / she worked, shall state:

CERTIFICATE BY THE GUIDE:

This is to certify that the thesis entitled “xxxxxxxx ” submitted by Mr/Mrs. Xxxxxx is a record
of the original research work done by the candidate under my supervision during the period
(from xx to yyy). Further the research work has not been submitted here or anywhere else
for any other award in this country or elsewhere. The whole of this is the sole work / a part
of a collective work, but representing the independent work on the part of the candidate.
The thesis submitted as set forth by the candidate in the preface as well as in the thesis as
applicable, his/her written statement narrating the portion(s) of such contributions, shall
form the basis for the award of the present degree, by CARE.

I/ we certify.

Signature of the Guide Signature of the Co-guide(s)

Official rubber stamp / date

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4. The Research work means the actual research work done by the candidate under the Supervision
of the guide / co-guide at CARE.

5. The Ph.D. thesis shall have the following components.

Preliminaries
1) Cover Page
2) Title Page
3) Declaration by student
4) Certificate by Guide
5) Approval of thesis
6) Acknowledgements
7) Table of contents
8) List of figures, tables or illustrations
9) List of Abbreviations
Text
1) Introduction
2) Aims and Objectives
3) Review of literature
4) Materials and methods (other than Medical) (or) Patients and Methods
(Medical)
5) Results and Analysis
6) Discussion
7) Summary and Conclusion
8) Bibliography (Vancouver style / ICMJE)
9) Recommendations (if any)
10) Appendix (Including Questionnaires used in the study)
11) Copy of papers published/ accepted in refereed indexed journals, by the
candidate during the course of the study, and relevant to the thesis.

6. Number of pages of the text matter in the thesis shall not exceed 250 pages (A4) as
pertheformat below. Total word count of the text content of thesis not to exceed Rs.80,000 – 1
Lakh.

7. Annexure, charts, graphs, Bibliography and Attached publications paper are not to be numbered
along with the text.

8. Style of the thesis

Paper : A4 size (good quality Bond Paper)
Margin :Left side 1.5 inches, (2.54cm) other sides 1 inch.
Page number: At the right bottom-corner of each page.
Font :Times New Roman 12 (larger font for title & Chapter headings but <18)
Legend : Times New Roman 10
Tables, figures, Photographs, graphs to be numbered using Arabic Numerals
separately, tables and legends can be in single tick
Paragraph – 1 Tab ( 5 Space ) indent, Justified, No hyphenation
Line spacing : 1.5 (2 lines)
English : British English
Binding : Hard binding

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9. No. of Hard copies to be submitted: 6 (Six)
10. No. of Soft copies as PDF of entire thesis in CD /DVD: 6 Nos., in the format given below:

01_title .pdf Title page

02_certificate.pdf Certificate
03_declaration.pdf Declaration
04_acknowledgement.pdf Acknowledgement
05_contents.pdf Content / Index page
06_list_ of_ tables.pdf List of Tables
07_list_of_figures.pdf List of Figures
08_abbreviations.pdf Abbreviations
09_introduction Introduction
10_aims and objectives Aims and Objectives
11_review of literature Review of literature
12_material and methods Material and methods
13_result and analysis Result and Analysis
14_discussion Discussion
15_conclusion Conclusion
16_summary Summary
17_bibliography Bibliography

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 FORMAT
CHETTINAD ACADEMY OF RESEARCH AND EDUCATION
Ph.D. Thesis: EXAMINER’S EVALUATION REPORT
Note:
a. To be filled and returned to the Controller of Examinations within 3 months from the date of
receipt of the communication.
b. Additional papers may be used, if needed

1. Name of the candidate :……………………………………………………..

2. Title of the Thesis :…………………………………………………………………………..
……………………………………………………..…………………………………………..

3. Please give your specific recommendation by ticking ( ) anyone of the following,

with signature underneath and enclose your detailed report on separate sheet(s) with
your signature, name and address.

(a) The thesisin its present form is acceptable for the award of Ph.D. degree based on the standard; I
classify the work as COMMENDED / HIGLY COMMENDED (Strike out which is not applicable). ()
OR
(b) The thesis is not acceptable for the award of the Ph.D. degree in the present form but may
be accepted subject to furnishing satisfactory clarification to the queries raised in my detailed
report enclosed, during the examination. The candidate shall incorporate the correction[s]
indicated in my report and place the corrected copy to the oral examination board but the
corrected thesis need not be sent to me. ( )
OR
(c) The thesis is not acceptable for the award of the Ph.D. degree in the present form but may
be accepted subject to furnishing satisfactory clarification to the queries raised in my detailed
report enclosed, during the examination. The candidate shall incorporate the correction[s]
indicated in my report and thecorrected thesis should be referred back to me for final
assessment. ( )
OR
(d) The thesis is rejected for the reasons set out in detail in my report. ( )

Place :
Date : Signature of the Examiner
Name :
Address:

Note:

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