Scope of Services: Project For

SCOPE OF SERVICES
Solicitation Number: CLMP304

Project Name: Professional Design Services for Asian American Resource
Center – Phase II Improvements - CMR
PROJECT FOR:
CITY OF AUSTIN, PARKS AND RECREATION DEPARTMENT AND PUBLIC WORKS DEPARTMENT
THROUGH ITS CAPITAL CONTRACTING OFFICE
PROJECT TITLE:
Professional Design Services for Asian American Resource Center - Phase II Improvements
OBJECTIVES OF THE PROJECT:
The Asian American Resource Center Phase II Improvements project (Project) seeks to increase
programmatic possibilities for the popular Asian American Resource Center (AARC) through the
addition of a live performance theater and associated programming and parking. It is intended
to provide a place to empower Austin’s diverse communities through cultural understanding
and life-enhancing opportunities.
The selected Prime Consultant (Consultant) shall provide Architectural and Engineering (A/E)
design services to the City of Austin (City) for Phase II Improvements of the Asian American
Resource Center (AARC) as outlined in the AARC Master Plan Update adopted by Austin City
Council in 2019. The Master Plan is available to view and download online:
https://www.austintexas.gov/department/asian-american-resource-center-master-plan and
serves to guide future facility programming. The Consultant shall refine the Project scope based
on Phase II of the Master Plan and available funds. The Consultant shall also provide consulting
services for all Project phases and all related infrastructure necessary to meet City development
requirements.
The Consultant shall possess significant experience in the design and construction of successful
cultural and/or performing art centers, providing innovative solutions to complex and
competing issues, establishing and maintaining positive architect-client relationships, and
demonstrating a proven ability to work with the public, consultants, contractors and other City
departments. The ability to design within budgets and meet schedules will be consideration
factors. It is likewise important that the Consultant demonstrate proficiency in designing
buildings which can be operated and maintained economically. The Project will require a design
reflective of the emerging architectural style of the region, sympathetic to the local
environment and expressive of the role of an Asian American Pacific Islander community
center. The Consultant shall also exhibit sensitivity to City initiatives including public input in
the design processes, sustainability, Art in Public Places, team participation by minority and
women-owned businesses and the mission of the AARC.
Revision Date 02/24/2020 SCOPE OF SERVICES Page 1 of 6

SCOPE OF SERVICES
References and nearby developments:

• Watershed Protection Department Little Walnut Creek Stormwater Improvements at
the AARC and Rutherford Campus – coordination necessary
• Building Services Department Rutherford Lane Campus Parking Lot Improvements-
coordination necessary
• Asian American Quality of Life (AAQOL) Initiative (2016)
• Capital Metro Project Connect Vision (2019)
• Austin Strategic Mobility Plan (2019)
• Little Walnut Creek - Park Plaza Stream Stabilization
• Rutherford Lane Campus Redevelopment Plan
• Mentor Austin TBI Rehab Facility
• JD’s Supermarket on Cameron Road
• Ambition Park 3A
BACKGROUND:
The mission of the AARC is to provide spaces, services, resources, and programs through an
Asian American Pacific Islander perspective. The vision is to empower Austin's diverse
communities through cultural understanding and life-enhancing opportunities. The AARC is a
highly used facility opened in 2013 on a 15-acre site that serves a large, actively engaged Asian
American community in Austin. This center represents a long-awaited dream for many in the
community and was made possible through an Austin voter-approved 2006 Bond Package for
$5 million with a $750,000 investment from the U.S. Department of Commerce’s Economic
Development Administration. Members of the local Asian American Pacific Islander community
contributed pro-bono services for the design.
In 2003, the Network of Asian American Organization, a consortium of 15 Asian cultural

organizations, was the driving force behind the establishment of the AARC through a City
Ordinance and followed through with the creation of a citizen-led 2006 Master Plan. Today, the
AAQOL Commission is the driving force behind expanding the ability of the AARC to better
serve its growing community. The 2006 Master Plan and the 2019 Master Plan Update with
associated Community Engagement Report outline the varied needs and desires of the
community. The Phase II Project is supported by bonds approved by Austin voters as part of
Proposition B of the 2018 Bond Election.
ANTICIPATED SERVICES:
The Consultant shall provide architectural and engineering consultant services for all phases of
the Project including preliminary scope and programming, community engagement, design,
documentation, construction and post-construction for a design for a live performance space
addition to the existing AARC campus. The Consultant shall provide a design for a contemporary
building informed by pan-Asian cultural and architectural sensibilities.

SCOPE OF SERVICES
The design will be heavily influenced by a community engagement phase at the beginning of
the Project to help determine scope and direction for a live performance theater and
associated programmatic spaces. The selected team will make presentations at community,
board and commission meetings as required by site development permitting process, AAQOL
Commission meetings, and Parks and Recreation community engagement events.
It is the intention of the City to solicit a Construction Manager-at-Risk (CMAR) early in the
design phase for pre-construction services, such as design-phase cost control, constructability
reviews; and construction phase services. The Consultant shall consult and coordinate with the
CMAR during design phase for constructability reviews, cost estimations, recommendations for
sequencing and scheduling of work, and evaluations of potential alternative designs, systems
and materials.
The City is committed to a sustainability standard per resolution 20071129-045 that calls for
this Project to achieve a LEED Silver v.4.1 or AEGB 3 Star certification or better as determined in
consultation with the Consultant.
Consistent with all City bond-funded projects, the Project will include a public art component to
be delivered under a separate contract by the Art in Public Places (AIPP) program. The
Consultant shall collaborate with the selected lead artist to develop an appropriate theme for
the artwork(s), ensuring consistency with the identity and mission of the cultural center and
integration with the architecture of the expanded facility. In addition, the Consultant shall work
with the AIPP program to integrate the artwork into the facility per the artwork goals.
PROPOSED PROJECT SCHEDULE:
Anticipated schedule for services:

Design Phase Q3 FY 2021 - Q3 FY 2022
Construction Phase Q4 FY 2022 – Q1 FY 2024
Post-Construction Q2 FY 2024 – Q1 FY 2025
The design and construction of this Project is anticipated to have a duration of approximately
three (3) years with one (1) year of additional post-construction services.
PROPOSED PROCUREMENT SCHEDULE:
Pre-Response Meeting Thursday, February 11, 2021

Solicitation Response Due Wednesday, March 17, 2021
Compliance Plan Approval Friday, March 26, 2021
Conduct Interviews (if necessary) Wednesday, April 28, 2021
Recommendation to City Council Thursday, June 10, 2021
Contract Execution Wednesday, August 18, 2021

SCOPE OF SERVICES
COST ESTIMATE:
The professional services fee is estimated to be $580,000.00 and the estimated total
construction cost is $4,800,000.00.
MAJOR AND OTHER SCOPES OF WORK:
Below is a list of the major scopes of work that the City has identified for this Project. *There
must be representation for all major scopes of work listed in the prime’s statement of
qualifications. The experience of the firms listed to perform the Major Scopes of Work,
whether a subconsultant or prime firm, will be evaluated under Consideration Item 6 – Major
Scopes of Work – Comparable Project Experience.
In addition, the City has identified Other Scopes of work that MAY materialize during the course
of the Project. The City does not guarantee that the scopes listed under Other Scopes of work
will materialize on this contract. If the Consultant intends to enter into a subconsulting
agreement on a scope of work not listed below, the Consultant is required to contact SMBR and
request an updated availability list of certified firms in each of the scopes of work for which the
C onsultant intends to utilize a subconsultant.
* Major Scopes of Work

• Architectural Design Services
• Mechanical, Electrical, and Plumbing (MEP) Engineering
• Structural Engineering
• Civil Engineering
• Landscape Architecture
• Cost Estimating
Other Scopes of Work

• LEED Consulting
• ADA/TAS Accessibility Specialist
• Lighting Consultant
• Acoustical Engineer
• Interior Design
• Building Permit Expeditor
• Geotechnical Engineering
• CADD Services (Architectural Rendering in 2D & 3D)
• Energy Modeling Consultant
• Audio/Visual Consultant
• Security Consultant
• Parking Consultant
• Environmental Consultants
• Building Automation Consultant
• Photovoltaic Consultant
• Waterproofing Consultant

SCOPE OF SERVICES
• Wayfinding/Signage Consultant
• Architectural Materials Conservation Consultant
• Fire & Life Safety Consultant
• System Implementation Engineering (telecom, GAATN, alerting, etc.)
Notes:
• Construction Inspection and Public Information and Communications are NOT a

subconsultant opportunity. These services will be performed in-house or under a separate
contract, if needed, and will be determined when project assignment is made.
• Participation at the prime or subconsultant level may create a conflict of interest and thus
necessitate exclusion from future contracting opportunities with the City.
• If the City determines that a conflict of interest exists at the prime or subconsultant level,
the City reserves the right to replace/remove the prime or instruct the prime consultant to
remove the subconsultant with the conflict of interest and to instruct the prime consultant
to seek a post-award change to the prime consultant’s compliance plan as described in City
Code § 2-9B-23. Such substitutions will be dealt with on a case-by-case basis and will be
considered for approval by Small and Minority Business Resources (SMBR) in the usual
course of business. The City’s decision to remove a prime or subconsultant because of a
conflict of interest shall be final.
• A consultant performance evaluation will be performed on all professional services

contracts. This evaluation will be conducted at the end of each Design and Construction
phase.
• Please review the City of Austin’s Public Participation Principles

(http://austintexas.gov/page/public-particpation-principles)
CITY OF AUSTIN PUBLIC PARTICIPATION PRINCIPLES:
Accountability and Transparency

The City will enable the public to participate in decision-making processes by providing clear
information on the issues, the ways to participate, and how their participation contributes to
the decision.
Fairness & Respect

The City will maintain a safe environment that cultivates and supports respectful public
engagement and will expect participants to do so in turn.
Accessibility
The City will respect and encourage participation by providing ample public notice of
opportunities and resources and accommodations that enable all to participate.

SCOPE OF SERVICES
Predictability & Consistency

The City will prepare the public to participate by providing meeting agendas, discussion
guidelines, notes, and information on next steps.
Creativity & Community Collaboration

(Inclusivity and Diversity)
The City will use innovative, proven, and customized engagement solutions that are appropriate
to the needs of the projects and the participants.
Stewards of Resources
The City will balance its commitment to provide ample opportunities for public involvement with
its commitment to delivering government services efficiently and using City resources wisely.

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SCOPE OF SERVICES

Solicitation Number: CLMP304

OBJECTIVES OF THE PROJECT:

Revision Date 02/24/2020 SCOPE OF SERVICES Page 1 of 6

References and nearby developments:

In 2003, the Network of Asian American Organization, a consortium of 15 Asian cultural

Revision Date 02/24/2020 SCOPE OF SERVICES Page 2 of 6

PROPOSED PROJECT SCHEDULE:

Anticipated schedule for services:

PROPOSED PROCUREMENT SCHEDULE:

Pre-Response Meeting Thursday, February 11, 2021

Revision Date 02/24/2020 SCOPE OF SERVICES Page 3 of 6

MAJOR AND OTHER SCOPES OF WORK:

* Major Scopes of Work

Other Scopes of Work

Revision Date 02/24/2020 SCOPE OF SERVICES Page 4 of 6

• Construction Inspection and Public Information and Communications are NOT a

• A consultant performance evaluation will be performed on all professional services

• Please review the City of Austin’s Public Participation Principles

CITY OF AUSTIN PUBLIC PARTICIPATION PRINCIPLES:

Accountability and Transparency

Fairness & Respect

Revision Date 02/24/2020 SCOPE OF SERVICES Page 5 of 6

Predictability & Consistency

Creativity & Community Collaboration

Revision Date 02/24/2020 SCOPE OF SERVICES Page 6 of 6

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