NTPC Limited

(COE- HR)

Ref: 01: HR-ER: 29(27) Date: 29.05.2023

SUB: Meeting of NEFI (Principal Officer Bearers and Zonal Secretaries) with Executive Director (HR)
held on 17.05.2023 at PMI, NOIDA
Record Notes of Discussion

Please find enclosed Record Notes of discussions of NEFI Meeting held on 17.05.2023 at PMI, Noida, for
your information and further necessary action.

(SS Das)
AGM (HR-ER), COE

Encl: As above

Distribution:
1. Chairman/Secy. Gen. - NEFI
2. CC-HR Group Heads/RHOHRs
3. ED(HR)
4. ES to Director (HR)
 NTPC Limited
(COE- HR)

SUB: Meeting of NEFI (Principal Officer Bearers and Zonal Secretaries)

with Executive Director (HR) held on 17.05.2023 at PMI, NOIDA
Record Notes of Discussion

1. GM (HR), COE while welcoming all the participants, emphasized on the importance of
regular communication with all stakeholders. Further, he shared that to implement the
current and future business plans, continuous recruitment drives are taking place and
now, it the responsibility of all of us to assimilate this large pool of newcomers, in right
spirit and manner, into the culture of NTPC. Since quite a large number of employees are
superannuating as well, so transfer of knowledge shall also be an important task that we
need to undertake. He further emphasized that to support the business requirements,
placement and relocation of manpower is being done in planned manner for which traits
like agility and mobility are important.

2. Thereafter, upon a brief introduction of the participants, ED (HR) shared that NTPC is
diversifying in a massive way which is a good sign for the growth of the company.
However, this growth comes with certain challenges and in order to meet these challenges
we need to continuously keep adapting and learning. He shared that agility and flexibility
are the key parameters for surviving in these uncertain and challenging environments. In
the end, he said that all our issues and agendas, should be deliberated in the light of
business and organizational requirements to reach at workable solutions.

3. Shri Umesh Kumar (Chairman, NEFI) expressed the need to strengthen continuous
communication between management and NEFI at various levels and shared that this is
an effective communication strategy which has evolved over a period of time, and we
must try to adhere to it. Further, he said that the discussion should also be held in smaller
groups with NEFI to find speedy resolutions to the issues while upholding the interest of
the organization.

4. Shri GN Swain (Secretary General, NEFI) while expressing gratitude to management for
changes/initiatives such as Increase in Insurance Coverage for employees, financial
support in case of accidental death of contractors’ workers, recognition of contribution of
executives in this year’s PMS Ratings, also shared that safety has become a key parameter
in our working and NEFI would like to engage the executive fraternity in a way that safety
is not feared but appreciated. He shared his concern on delay in CPC results and
redeployment of surplus manpower from operation to maintenance/service functions
owing to increased percentage of new joinees in operation department and requested to
review the same. Further, he requested management to look into the early declaration of
CPC results and for higher promotion percentage to keep the motivation level of the
executives high.

5. Thereafter, discussion on agenda points took place whereafter meeting ended on a cordial
note.

Agenda points discussed in the meetings are shared in the annexure – A.

 NTPC Limited
(COE- HR)

Annexure - A

S. No. Agenda Discussions held

1 Early Release of CPC/RPC 2023 Result with Position explained.

increase in promotion percentage at all grades
to maintain motivation of our executives

2 Declaration of result of L2 level interview of Under progress.

GMs, Conducting L1 interviews for role
assignment as GMs.

3 Declaration of MANAS Transfer list. Revalidation process of MANAS applications

over. Further activities are under process.

4 Victimisation of NEFI office bearers. It was clarified that various checks in PMS system
Unwritten principle of downgrading PMS are designed to adjudge the performance of an
rating in case of transfer of executives. individual objectively and transparently, leaving
no scope for victimization.

5 Regular dialogue & continuous engagement It was agreed that structured communication
with NEFI on all pertinent issues affecting should be maintained, and endeavour shall be
executives & our organisation: Adhering to made to complete the mandated interactions
Communication Matrix as declared by our with NEFI/Executive Associations in time bound
management. Partner in Progress programme fashion in the near future.
may be scheduled at the earliest

6 Manpower posting in Erection & Since 2020, more than 90 recruitment cycles
Maintenance. Comprehensive review of have been done, recruiting more than 2600
manpower planning strategy and recruitment executives at various level including
policy ensuring deployment of sufficient no. of FTEs/GDMOs.
quality executive manpower in various core
Recent actions: Offers issued i.r.o. ET Civil, ET
functions including Gas based power stations
Mining, ET Finance, GDMOs and Specialist
for which a subcommittee may be
Doctor. (30 ET Finance and 45 GDMOs joined).
constituted. Further, supervisory cadre may
be restored which was once backbone of Further, considering business requirement,
O&M. Radiologist for Remotely located manpower model for Gas Station manning is
project/stations. being looked into.

EETs are being taken in sufficient number every

year to augment the manpower in plants.

Constraints w.r.t. availability of Radiologist were

explained and suggestions were invited.
 NTPC Limited
(COE- HR)

S. No. Agenda Discussions held

7 Consistency & uniformity while adopting Position explained.

policy about re-designation of E8 level
executive’s vis a vis other CPSEs.

8 Delay in settlement of Claims & Specific details to be shared for further

Reimbursements including TA claims, Medical examination.
Claims etc.

9 Enhancement of group insurance ceiling to Rs Efforts are being taken to enhance the coverage
1 crore. which is evident by the recent increase in
Insurance coverage to 57 lacs w.e.f. 01.04.2023.
FTEs also included in the scheme.

10 Constitution of Sub Committee for Review of It was explained that any suggestion which is
PMS, transfer, & Promotion policy holistically aimed at strengthening policy, is welcome at any
taking cognisance of NEFI’s point of time even after implementation of any
views/suggestions. To make more employee policy.
friendly policy, Transfer policy should be
Transfers are effected considering the business
revisited in which, Spouse employment, less
requirement of the company and providing right
than 2 years’ service remaining cases, Medical
mix of manpower. Platform like Manas etc. are
issue of own and dependent family members,
also available to address personal difficulties.
Physical disability case to be given due
consideration.

11 To adopt system-based approach towards NEFI was asked to submit its approach paper in
creating a sustainable safety culture in a respect of this.
holistic manner: NEFI would be interested to
contribute positively while developing a
suitable policy approach in this regard.

12 Transfer grant should be extended in case of Position explained.

request transfers as per earlier practice.

13 Issues related to EPS-95. Besides special drives to settle cases, nodal

officers have also been identified for expediting
the settlement of cases with respective RPFCs.

14 Strengthening education & hospital IT enabled services like tele-medicine, tele-ICU,

infrastructure particularly at remotely located e-paramarsh, online coaching facilities are being
projects/stations. Admission of employees’ extended to all.
wards in IOCL Bongaigaon, Barauni & Patratu
Further, it was explained that most of the
needs intervention of NTPC management at
admission issues in schools have been taken care
appropriate level.
by the site management.
 NTPC Limited
(COE- HR)

S. No. Agenda Discussions held

15 Review of welfare budget sanctioned to a Under process.

station.

16 Review of Hydro & Renewable Policy (NREL, Vehicle norms are being revisited/reviewed by a
NGEL and all other subsidiaries) & cross-functional committee.
incentivising Coal mining executives. Policies
such as vehicle norms, biannual transit facility
etc. were highlighted by NEFI.

17 Payment of Double/Additional Transport Clarification awaited from Ministry regarding

Assistance allowances to Divyang Executives. Payment of transport assistance.
Relaxation in Punching for Divyang Executives Relaxation in punching for Divyang employees to
in line with Women employees. be examined.
18 Special HRA for specific genuine cases may be Position explained regarding special HRA.
extended to 10 Years; Retaining family in
Regarding HRA at Greater Noida, NEFI shared the
Township should not be exhausted from 5
practices in other CPSEs whereafter they were
years facility. HRA issue of Employees posted
asked to put a detailed paper on this.
at Greater Noida.

19 Guest House to be reopened at important To be examined.

locations such as Pune, Jaipur, etc.
Transparency to be followed in booking of
guesthouse.

20 Enhancement of ceilings for Laptop, Furniture, Enhancement of laptop allowance is under active
Entertainment allowances, Spectacle consideration.
allowances etc.

21 Reinstating earlier medical facility in Position explained.

Sabbatical Policy.

22 Creation of Loan basket comprising of all loans Position explained.

such as HBA, Education Loan, Multipurpose
loan etc. Employee should be eligible for
utilising the same for any single cause such as
House Building etc.

23 Upon monitoring of C-off through ESS, NEFI proposed that a period of 03 months (till
difficulties in giving C-off to maintenance next March) may be provided for utilization of C-
engineers. C-off for executives posted in off earned during December.
projects and timeline for utilisation of C-offs
To be examined.
should be minimum 1 year from the date of its
accrual.
 NTPC Limited
(COE- HR)

S. No. Agenda Discussions held

24 Approval of OD to be with HOD. GEO punching Current system to continue.

facility to be introduced at all locations.

25 Exclusion of Patratu in recently concluded To be looked into.

RJPC of ER I

26 R & M of all old Townships such as Singrauli, In view of upcoming Stage-3 in Singrauli, R&M of
Corporate centre etc township quarters shall be taken up accordingly.

R&M of few C-type quarters in Noida township is

already in progress. Mega Renovation Contract is
also being planned.

27 Quota for Employee Wards in Sundargarh To be examined.

Medical College in line with IIIT Raipur &
Hydro Engineering College, Himachal Pradesh.
 NTPC Limited
(COE- HR)

P R E S E N T:

S. No. Management Representatives(Smt/Shri) S. No. N.E.F.I. Representatives (Shri)

1. Sital Kumar, ED (HR) 1. Umesh Kumar, Chairman, Vindhyachal

2. Rachna Singh Bhal, GM (PMI) 2. Gokula Nanda Swain, Sec. Gen., TVHPP

3. A K Jadli, GM (HR), COE 3. Bhim Singh, Vice Chairman, Barauni TPS

4. C S Jangbahadur, AGM (HR), COE 4. R.K. Niranjan, Vice Chairman, Patratu

5. Vikas Acharya, SM (HR), COE 5. Gurpreet Singh Heer, Vice Chairman,

Darlipalli
6. Niraj Kumar Singh, SM(HR), CC 6. Rajendra Jat, Secretary(P&PR), CC

7. B S Nathawat, Treasurer, Jhajjar

8. Somla Bookya, JS, Ramagundam

9. Balwant Singh Bhartiya, OS, Unchahar

10. Abhishek Kumar Sahu, Joint Treasurer,

Dadri
11. Kamal Gupta, Zonal Secretary (CC),
Simhadri
12. Rajesh Kumar, Zonal Secretary (NCR),
Jhajjar
13. RPS Meena, Zonal Secretary (NR), Nokhra
Solar
14. Birendra Kumar, Zonal Secretary (ER-I),
Kahalgaon
15. Diwakar Mishra, Zonal Secretary (ER-II),
Bongaigaon
16. Ashish Ramawat, Zonal Secretary (WR-I),
Anta
17. Deepak Prakash K, Zonal Secretary
(SR),Vallur
18. Niraj Kumar, Zonal Secretary (Hydro),
Rammam
19. Kamala Ram Rajak, Zonal Secretary
(CoalMining), PBCMP
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