PhysioTools Online Quick Guide

Login
Enter the URL of your PhysioTools Online installation in the address bar of your browser or click on the
link in the email containing your login details. We recommend you save the URL to Favourites or create
a shortcut on your desktop.

Enter your username and password. Do not share these details. Click Login.
Note: All users must log in using their unique login details to ensure that all work can be
documented and identified correctly. If you have access to several sites, select the site you
wish to log into.

Click OK if your pop-up blocker is on and interrupts the login process.

Create an exercise program

1. Click Clients tab to create or select an existing client.
2. Click New to create a new client, enter First/Last name, Email address and tick the PT Momentum
app check box if you wish to send your exercise program to the client mobile app. Click Save.
3. Click to go to the Exercises page.
4. To find exercises, use search menu (left), filter buttons (above exercises) and/or free text search.
5. Click on pictures to select, then click the Edit icon.
6. Select each picture and edit the text/picture as necessary.
7. Click Print preview icon.
8. Change layout if required. Click Print and / or Email
9. Click Save as. Type in Title of set. Click Client Set.
Note: If you ticked the PT Momentum app check box when creating the client, the exercise
program will now be sent to the app.
10. Click Clear to create or select another client or click Logout.

Finding exercises
The Exercises page gives you several options to find suitable exercises for your client. You can:

• Use the search menu on the left to select one or more categories.
Note: If you click on a word instead of the check box, it deselects any other search
word you have selected in the same category.
• Use the filter buttons above the exercise display screen to limit your search.
• Use the free text search.
The results of your search will appear in the exercise display screen. Use the scroll bar on the right or
the scroll function of your mouse to scroll through your search results.

Other search functions

Add commonly used exercises to favourites by clicking the grey star at the top of a picture. Once
selected, the star turns gold Click to the right of the Filter buttons to only show your favourites.
Clicking on a selected green search word rearranges the exercises to show that criterion first.
To quickly access exercises that were recently added by you, by another user of your installation or by
PhysioTools, select Interest and New exercises from the search menu on the left.
To quickly find your frequently used exercises, select Interest and Exercises frequently used by me.
Note: This option only becomes visible if there are exercises that can be displayed in it.

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Click on Reset search to clear your search. You can remove any of your selected green search words
individually by clicking the cross on the right.

Selecting exercises
Select exercises by either clicking on them (the frame will turn green) or by dragging and dropping them
to the bottom part of the page. Use the scroll bar on the right or the scroll function of your mouse to
scroll through your search results. As soon as exercises are selected they are displayed in the bottom
part of the page. Here you can also deselect individual exercises by clicking X on a picture or clear the
whole selection by using the Clear selected exercises icon .

Adding your own exercises

To add your own exercises, click Upload exercise at the top right of the Exercises page. Give your
exercise a descriptive Title. Click Upload exercise to browse your computer for the file you want to
upload. Enter instructional text in the text field. Upload a video link by clicking the video symbol
Note: The video must be available for your client to watch, for instance, on YouTube.

Finding and editing your own exercises

Access exercises created by you by selecting the filters Pictures and My on the Exercises page. Select
Pictures and Shared to see exercises created and shared by you or another user of the installation.
To edit your own pictures, click and choose any of the available functions: Copy, Edit or Delete.
Choose Edit to change the visibility of the exercise.

Edit Page
Click on the Edit icon. Image editing options are shown at the bottom left:

Exercise includes video. When sending the exercise program by email or to the
PT Momentum app, your client can watch the video.

Choose to display as a line drawing or photograph. A right mouse click lets you change
the picture version for all exercises in the current exercise program.

Mirror picture - flip the picture to show either right or left side.

Rotate picture - rotate by 90 degrees.

Add shapes – for example arrows, circles and squares.

Rich text editing - highlight the text and then select B (bold), I (italic), U (underline) X will
remove all formatting.

Include a training diary - numbers entered in the instructional text are automatically
included in the diary

Enter additional values, such as repetitions, weight or sets.

Changing instructional text and saving user text

Default text is the PhysioTools text written for the exercise. You can edit it for your current exercise
program, however the default text remains unaffected. If you would like to save your own version of
the instructional text for later use, go to the Add user text tab and enter your text. Click Save user text.
Click Remove user text to return to the default text.

Click the Language icon if you want to see available translations for the chosen exercises.
Please note that not all exercises are available in all languages.
Add Note will add an empty field where you can enter, for example, general instructions or warnings.
Drag and drop your note to the desired position in the exercise program.

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Move, delete and duplicate exercises
You can change the order of exercises by clicking on a picture and then dragging it onto the picture
whose space it should occupy. To delete exercises, click at the top right of the picture. Right click
on the picture to duplicate.
You can go back to the Exercises page by clicking either the Exercises tab or icon. This also
applies when you are in the Print Preview page.

Creating Templates
Select Template under Save As on either the Edit page or Print Preview page. Give your template a
descriptive Title to easily find it later. Define the visibility for your template. Add Notes, for example,
on the intended use of the template and set the visibility. Click Finish to exit.

Finding and editing templates

Access templates created by you by selecting the filters Templates and My on the Exercises page.
Select Templates and Shared to see templates created and shared by you or another user of the
installation. To edit your own templates, click and choose any of the available functions: Copy, Edit
or Delete. Choose Edit to change the visibility of the template.

Sending / printing and saving an exercise program

Click on the Print preview icon.
You can change the Text size and select from a variety of Layouts by clicking the desired option on the
left side of the page. You can also decide to add a Diary and / or a Summary at this stage.
Click on an exercise to activate the quick edit functions and make final changes or to remove an
exercise from the exercise program.
When editing is finished, print or email the exercise program to your client.
Click on Save as and enter a title for your exercise program.
If you haven’t already selected a client choose Client set, you are now redirected to the Clients page.
Either select an existing client or create a new one.
Note: If PT Momentum is activated for this client, the exercise program is automatically sent
to the mobile app as you save it. (For further information about PT Momentum go to Help)

Exit
Click Logout on the top menu bar. If you have an unsaved exercise program you will be given the
opportunity to save it before the program closes.

Administrator Settings (only Administrators have access to the Admin menu)

General: Edit Printout Options including Header, Logo, Paper size and Email Template.
Users: A user is a member of your organisation who requires access to PhysioTools Online.
To add a new User: click Admin – Users – New. Each user must be given their own username
and password. There is no limit to the number of user accounts you can create.
Sites: A site is a department or location within your organisation. The site information will be displayed
at the top of the handout. Users can belong to multiple sites.
To add a new Site: click Admin – Sites – New.
PT Momentum: Untick to disable the use of PT Momentum.

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Overview of the icons used in PhysioTools Online
Go to Exercises page

Go to Print preview page and print your exercise program

Go to Edit page

Clear selected exercises or delete

Email

Show video

Mirror the image

Rotate image

Add shapes such as arrows, squares and circles

Choose to display line drawing or photograph

Add a diary
Find all my clients
Menu to choose available functions

Settings

Help
Evidence based attachment or
Add or change evidence based link (when uploading own exercises)
Show text and other properties
Common attachment or
Add or change common document link (when uploading own exercises)

Indicates that several pictures are included, e.g. linked pictures, progressions
or templates
Show only my favourites
Use to add commonly used exercises to favourites
Exercise identified as a favourite
Exercise created by you and only visible to you
Exercise that has been shared by you or other users in your site
Exercise that has been shared by you or other users in your organisation
Change the language of the instruction text

The exercise includes several pictures

The number of additional exercises included in the template

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