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PM Functions

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Yash Patel
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19 views

PM Functions

Uploaded by

Yash Patel
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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JOB DESCRIPTION: PROJECT MANAGER

Summary

The Project Manager coordinates project management duties. The PM coordinates internal and
external resources and/or vendors for the flawless execution of projects. The PM oversees and
performs administrative functions concerned with a project. This may include calling clients,
partner, vendors; making appointments, doing site visits and preparing reports. The PM is skilled
at getting the best out of the people and projects that he/she oversees. The PM thrives when
planning projects and working with project teams. The goal is to ensure that all projects are
delivered on-time, within scope and within budget.

The PM role serves as a direct liaison between the client and the provider to ensure the timely
and accurate production of client's documents. Communicating specifications and expectations to
all areas of production. This involves coordination of multiple projects simultaneously and the
ability to provide accurate and detailed instructions in both verbal and written form. Working
behind the Client Relationship/Sales team it will also be the responsibility of the Project Manager
to compile and administer each account and/or document, including preparing for invoicing, and
managing other client or service provider enquiries.

Job Duties
Project management responsibilities include delivering every project on time within budget and
scope. The PM should have a background in business skills, management, budgeting and
analysis. The PM must be detail orientated, multitasking and proactive.

Responsibilities and duties

 Coordinate internal resources and third parties/vendors for the flawless execution of
projects
 Ensure that all projects are delivered on-time, within scope and within budget
 Developing project scopes and objectives, involving all relevant stakeholders and
ensuring feasibility
 Ensure resource availability and allocation
 Recommend best practice
 Develop a detailed project plan to track progress
 Manage changes in the project scope, schedule and costs
 Measure project performance
 Report and escalate to management as needed
 Manage the relationship with the client and all stakeholders
 Perform risk management to minimize project risks
 Establish and maintain relationships with third parties/vendors
 Create and maintain comprehensive project documentation
 Organise meetings, create agenda, take minutes
 Creating PowerPoint presentations
 Perform administrative duties when necessary
 Cost collation for invoicing
 Keeping an update on compliance regulations
 Issues and problem management which may arise
 Excellent organisation skills

PLANNING
 Reviews client's specifications for adherence to capabilities and with guidance. Provides
production alternatives when necessary.
 Creates and updates project scope for complex individual projects.
 Sets out timelines/schedules & present to the client.
 Status sheets - keep all schedules updated with actual dates for tasks completed.
 Conducts conference calls with clients and attend client facing meetings with Sales/Client
Relationship as required. Provides minutes of call/ meeting as a follow-up.
 Confirms all regulatory requirements & processes for all projects; e.g. regulators review
cycles.
 Develops & maintains necessary records & files for efficient operation.

PROCEDURES
 Follows standard practices/reporting models & be aware of need to continuously,
improve.
 Creates project scopes for complex individual projects.

VENDORS
 Conducts regular meetings with vendors when needed
 Continually monitors and if needed suggests improvements to operational workflows to
interface with vendors

ADMINISTRATION
 Prepares projects for invoicing, after collating costs from vendors
 Files job bag when a project is complete, inc. invoice, correspondence and other records

OTHER
- Speaks English, German and French

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