FI - Mahesh Javaji

SAP FI/CO – FI Material MAHESH JAVAJEE
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ERP stands for Enterprise Resource Planning. ERP is a way to integrate the data and processes of an organization into
one single system. Usually ERP systems will have many components including hardware and software, in order to
achieve integration, most ERP systems use a unified database to store data for various functions found throughout the
organization. The ERP solutions seek to streamline and integrate operation processes and information flows in the
company to synergies the resources of an organization namely men, material, money and machine through
information. Initially implementation of an ERP package was possible only for very large Multi National Companies
and Infrastructure Companies due to high cost involved.
Integration is an extremely important part to ERP's. ERP's main goal is to integrate data and processes from all areas of
an organization and unify it for easy access and work flow. ERP's usually accomplish integration by creating one
single database that employs multiple software modules providing different areas of an organization with various
business functions.
Components of ERP
To enable the easy handling of the system the ERP has been divided into the following Core subsystems:
• Sales and Marketing

• Master Scheduling
• Material Requirement Planning
• Capacity Requirement Planning
• Bill of Materials
• Purchasing
• Shop floor control
• Accounts Payable/Receivable
• Logistics
• Asset Management
• Financial Accounting
An ideal ERP system is when a single database is utilized and contains all data for various software modules. These
software modules can include:
Manufacturing: Some of the functions include; engineering, capacity, workflow management, quality control, bills of
material, manufacturing process, etc.
Financials: Accounts payable, accounts receivable, fixed assets, general ledger and cash management, etc.
Human Resources: Benefits, training, payroll, time and attendance, etc
Supply Chain Management: Inventory, supply chain planning, supplier scheduling, claim processing, order entry,
purchasing, etc.
Projects: Costing, billing, activity management, time and expense, etc.
Customer Relationship Management: sales and marketing, service, commissions, customer contact, calls center
support, etc.
Data Warehouse: Usually this is a module that can be accessed by an organizations customers, suppliers and
employees.
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Features of ERP
Some of the major features of ERP and what ERP can do for the business system are as below:
• ERP facilitates company-wide Integrated Information System covering all functional areas like
Manufacturing, Selling and distribution, Payables, Receivables, Inventory, Accounts, Human resources,
Purchases etc.,
• ERP performs core Corporate activities and increases customer service and thereby augmenting the Corporate
Image.
• ERP bridges the information gap across the organisation.
• ERP provides for complete integration of Systems not only across the departments in a company but also
across the companies under the same management.
• ERP is the only solution for better Project Management.
• ERP allows automatic introduction of latest technologies like Electronic Fund Transfer(EFT), Electronic Data
Interchange(EDI), Internet, Intranet, Video conferencing, E-Commerce etc.
• ERP eliminates the most of the business problems like Material shortages, Productivity enhancements,
Customer service, Cash Management, Inventory problems, Quality problems, Prompt delivery etc.,
• ERP not only addresses the current requirements of the company but also provides the opportunity of
continually improving and refining business processes.
• ERP provides business intelligence tools like Decision Support Systems (DSS), Executive Information
System (EIS), Reporting, Data Mining and Early Warning Systems (Robots) for enabling people to make
better decisions and thus improve their business processes
Benefits of ERP
The benefits accruing to any business enterprise on account of implementing are unlimited. According to the
companies like NIKE, DHL, Tektronix, Fujitsu, Millipore, Sun Microsystems, following are some of the benefits they
achieved by implementing ERP packages:
• Gives Accounts Payable personnel increased control of invoicing and payment processing and thereby
boosting their productivity and eliminating their reliance on computer personnel for these operations.
• Reduce paper documents by providing on-line formats for quickly entering and retrieving information.
• Improves timeliness of information by permitting, posting daily instead of monthly.
• Greater accuracy of information with detailed content, better presentation, fully satisfactory for the Auditors.
• Improved Cost Control
• Faster response and follow up on customers
• More efficient cash collection, say, material reduction in delay in payments by customers.
• Better monitoring and quicker resolution of queries.
• Enables quick response to change in business operations and market conditions.
• Helps to achieve competitive advantage by improving its business process.
• Improves supply-demand linkage with remote locations and branches in different countries.
• Provides a unified customer database usable by all applications.
• Improves International operations by supporting a variety of tax structures, invoicing schemes, multiple
currencies, multiple period accounting and languages.
• Improves information access and management throughout the enterprise.
• Provides solution for problems like Y2K and Single Monitory Unit(SMU) or Euro Currency.
Implementation of ERP
Implementing an ERP package has to be done on a phased manner. Step by step method of implementing will yield a
better result than big-bang introduction. The total time required for successfully implementing an ERP package will be
anything between 18 and 24 months. The normal steps involved in implementation of an ERP are as below:
• Project Planning
• Business & Operational analysis including Gap analysis
• Business Process Reengineering
• Installation and configuration
• Project team training
• Business Requirement mapping
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• Module configuration
• System interfaces
• Data conversion
• Custom Documentation
• End user training
• Acceptance testing
• Post implementation/Audit support
Suppliers of ERP
There are many numbers of ERP suppliers who are very active in the market. Some of the companies offering
renowned international ERP products include:
• Baan
• CODA
• D&B
• IBM
• JD Edwards
• Marcarn
• Oracle
• Peoplesoft
• Platinum
• Ramco
• SAP
• SMI
• Software 2000
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About SAP
In 1972, five former IBM employees -- Dietmar Hopp, Hans-Werner Hector, Hasso Plattner, Klaus Tschira, and
Claus Wellenreuther -- launch a company called Systems, Applications, and Products in Data Processing in
Mannheim, Germany. Their vision: to develop standard application software for real-time business processing.
The original name for SAP was German: Systeme, Anwendungen, Produkte, and German for "Systems Applications
and Products." The original SAP idea was to provide customers with the ability to interact with a common corporate
database for a comprehensive range of applications. Gradually, the applications have been assembled and today many
corporations, including IBM and Microsoft, are using SAP products to run their own businesses.
SAP applications, built around their latest R/3 system, provide the capability to manage financial, asset, and cost
accounting, production operations and materials, personnel, plants, and archived documents. The R/3 system runs on a
number of platforms including Windows 2000 and uses the client/server model. The latest version of R/3 includes a
comprehensive Internet-enabled package.
The 1980s: Rapid Growth
SAP moves into the company's first building on Max-Planck-Strasse in an industrial park in Walldorf, near Heidelberg.
Our software development area and its 50 terminals are all now under one roof. Fifty of the 100 largest German
industrial firms are already SAP customers.
The SAP R/2 system attains the high level of stability of the previous generation of programs. Keeping in mind its
multinational customers, SAP designs SAP R/2 to handle different languages and currencies. With this and other
innovations in SAP R/2, SAP sees rapid growth.
By the middle of the decade, SAP founds its first sales organization outside Germany, in Austria. The company makes
its first appearance at the CeBIT computer fair in Hanover, Germany. Revenues reach DM 100 million (around $52
million), earlier than expected.
In August 1988, SAP GmbH becomes SAP AG. Starting on November 4, 1.2 million shares are listed on the Frankfurt
and Stuttgart stock exchanges.
Germany's renowned business journal, manager magazine, names SAP its Company of the Year -- a distinction we
would receive twice more in the next few years.
With the founding of subsidiaries in Denmark, Sweden, Italy, and the United States, SAP's international expansion
takes a leap forward.
The 1990s: A New Approach to Software and Solutions
SAP R/3 is unleashed on the market. The client-server concept, uniform appearance of graphical interfaces, consistent
use of relational databases, and the ability to run on computers from different vendors meets with overwhelming
approval. With SAP R/3, SAP ushers in a new generation of enterprise software -- from mainframe computing to the
three-tier architecture of database, application, and user interface. To this day, the client-server architecture is the
standard in business software.
A growing number of subsidiaries are managed out of Walldorf. The new Sales and Development Center in Walldorf
officially opens it doors. It symbolizes the global success of the company. In our twentieth year, our business outside
Germany exceeds 50 percent of total sales for the first time.
By 1996, the company has earned 1,089 new SAP R/3 customers. At the end of the year, SAP R/3 has been installed in
more than 9,000 systems worldwide.
SAP celebrates its twenty-fifth anniversary in 1997 and now employs approximately 12,900 people. We continue to
strengthen our industry focus and build more and more industry-specific solutions. Henning Kagermann becomes Co-
Chairman and CEO of SAP AG with Hasso Plattner. On August 3, 1998, the letters S-A-P appear for the first time on
the Big Board at the New York Stock Exchange (NYSE), the largest stock exchange in the world.
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As the decade draws to a close, Hasso Plattner, Co-Founder, Co-Chairman, and CEO announces the mySAP.com
strategy, heralding the beginning of a new direction for the company and our product portfolio. mySAP.com links e-
commerce solutions to existing ERP applications, using state-of-the-art Web technology.
The 2000s: Innovation for the New Millennium
With the Internet, the user becomes the focus of software applications. SAP develops SAP Workplace and paves the
way for the idea of an enterprise portal and role-specific access to information.
Currently, more than 12 million users work each day with SAP solutions. There are now 121,000 installations
worldwide, more than 1,500 SAP partners, over 25 industry-specific business solutions, and more than 41,200
customers in 120 countries. SAP is the world's third-largest independent software vendor.
SAP are categorized into 3 core functional areas:
Logistics
• Sales and Distribution (SD)

• Material Management (MM)
• Warehouse Management (WM)
• Production Planning (PP)
• General Logistics (LO)
• Quality Management (QM)
Financial
• Financial Accounting (FI)

• Controlling (CO)
• Enterprise Controlling (EC)
• Investment Management (IM)
• Treasury (TR)
Human Resources
• Personnel Administration (PA)

• Personnel Development (PD)
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System Landscape
Landscape is like a server system or like a layout of the servers or some may even call it the architecture of the server’s
viz. SAP is divided into three different landscapes:
• DEV (DEVELOPMENT SERVER)

• QAS (QUALITY SERVER)
• PROD (PRODUCTION SERVER)
- DEV would have multiple clients for ex: 190- Sandbox, 100- Golden, 180- Unit Test.
- QAS may again have multiple clients for ex: 300- Integration Test, 700 to 710 Training.
- PROD may have something like a 200 Production.
These names and numbers are the implementer's discreet on how they want it or they have been using in their previous
implementations or how is the client's business scenario.
Now whatever you do in the Sandbox doesn't affect the other servers or clients. Whenever you think you are satisfied
with your configuration and you think you can use it moving forward, you RE-DO it in the golden client (remember,
this is a very neat and clean client and you cannot use it for rough usage). As you re-do everything that you had
thought was important and usable, you get a transport request pop up upon saving every time. You save it under a
transport request and give your description to it. Thus the configuration is transported to the Unit Test client (180 in
this example).
You don't run any transaction or even use the SAP Easy Access screen on the 100 (golden) clients. This is a
configuration only client. Now upon a successful transport by the Basis guy, you have the entire configuration in the
Testing client, just as it is in the Golden client. The configuration remains in sync between these two clients.
But in the Testing client you can not even access SPRO (Display IMG) screen. It's a transaction only client where you
perform the unit test. Upon a satisfactory unit test, you move the good configuration to the next SERVER (DEV). The
incorrect or unsatisfactory configuration is corrected in Golden (may again as well be practiced in the sandbox prior to
Golden) and accordingly transported back to 180 (Unit Test) until the unit test affected by that particular config is
satisfactory.
The Golden client remains the 'database' (if you want to call it that) or you may rather call it the 'ultimate' reference
client for the entire good, complete and final configuration that is being used in the implementation.
In summary:
Landscape: is the arrangement for the servers
IDES: is purely for education purpose and is NOT INCLUDED in the landscape.
DEVELOPMENT ---> QUALITY ----> PRODUCTION
DEVELOPMENT: is where the consultants do the customization as per the company's requirement.
QUALITY: is where the core team members and other members test the customization.
PRODUCTION: is where the live data of the company is recorded.
A request will flow from Dev->Quall->Prod and not backwards.
1. Sandbox server: In the initial stages of any implementation project, You are given a sandbox server where you do all
the configuration/customization as per the companies business process.
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2. Development Server: - Once the BBP gets signed off, the configuration is done is development server and saved in
workbench requests, to be transported to Production server.
3. Production Server: This is the last/ most refined client where the user will work after project GO LIVE. Any
changes/ new development is done is development client and the request is transported to production.
These three are landscape of any Company. They organized their office in these three ways. Developers develop their
program in Development server and then transport it to test server. In testing server tester check/test the program and
then transport it to Production Server. Later it will deploy to client from production server.
Presentation Server- Where SAP GUI has.
Application Server - Where SAP Installed.
Database Server - Where Database installed.
System Landscape
DEV QAS PRD

transport transport
Manage master
configuration CUST QTST PROD
Write ABAP Quality Testing
program DEVL
Test data
TRAN
Unit test UTST Training client
SAND
Common Shared Directory
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What R/3 in SAP
What is the meaning of "R" in R/3 systems?
R/3 stands for real-time three tier architecture. This is the kind of architecture SAP R/3 system has.
R/3 means three layers are installed in Different system/server and they are connected with each other.
1)Presentation
2)Application
3) Database
SAP System Architecture
SAP GUI
DIAG
Web Browser
HTTP, HTTPS
SAP Web Application Server(SAP Instance) SMTP, SOAP, XML,…
Dispatcher Dispatcher Queue M
SAP Web AS Java

Queue ICM SAP Buffer
(Shared Mem)
D D B V S E Memory Pipe
G
Oracle
Informix
DB2
Database Server
MS SQL Server
MAX DB
Before sap comes in to Three Tier Architecture it was in to One Tire and Tow Tire that as follow:
SAP System Configuration
One -tier Two -tier Three -tier

configuration configuration configuration
Presentation
Presentation processes
Application
Application processes
Database
Database , Database
Database , application ,
processes
presentation processes application processes
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Types of Data in SAP
Data in SAP System

90 tables
User Master
configurations
xxxx tables
1. Client-dependent Data Customizing
(Client-Specific) Master
Application
xx,xxx tablesTransaction
e.g. printer
Customizing
2. Client-independent Data
(Cross-Client) ABAP programs
Repository
LOGIN IN TO SAP
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On the desk top, In the following screen:
This is GUI to login to SAP.

Double click on this
In the screen is your desk top. This icon is GUI (Graphical User Interphase) which help you to login to or to
enter into the SAP. When you double click on this it will display the following screen:
Select ecc 6.0 and click

on this button (Log on)
In the above screen click on button which take you to login screen on sap as below:
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Enter your client Number
Enter your User Name
Enter your system Password
In the above screen enter Client Number, User Name , System Password and pres entr button so it will take you to easy
access screen as below:
Here, the SAP Easy Access initial screen shown below:
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1) Screen Header: The screen header consists of:
• Menu bar
• Standard toolbar
• Title bar
• Application toolbar
2) Screen Banner (menu bar): In previous releases, the title bar and menu bar were at the top of the R/3 window. As
of Release 4.6, a screen banner replaces these two elements. The screen banner consists of:
3) Menu bar: GUI interaction buttons
The Minimize, Maximize, and Close buttons are no longer in the top right-hand corner. They are now slightly to the
left, beside the SAP logo:
You can also find these GUI interaction options in the dropdown menu that appears when you choose in the top
left-hand corner.
4) Screen Banner(standard tool bar): By default, the command field is closed. To display it, choose the arrow to the
left of the Save icon:
The command field appears: To hide it, choose the arrow to the right (outside)
of the field.
To display a list of the transactions you used last, choose the dropdown arrow at the right-hand end of the field.
5) Title bar: The page title bar appears below the top-level navigation bar and relates to the currently displayed portal
page. It contains items pertinent to the runtime navigation of portal pages, as well as items related to the identification,
personalization, and handling of portal pages.
B.&C. Menu bar and Standard Tool Bar functions
Main Menu Bar and Standard Toolbar
Use
You can call functions that relate to the whole system from the main menu bar and the standard toolbar (at the top of
the application window).
You call functions that relate to a particular object from the menu bar in the respective object editor.
Features
The following table lists all the functions that you can access from the various menus.
You can call the most important functions in the main menu bar directly from the standard toolbar as well.
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Function Description
New Calls the Create Object function
Open Opens the object that is selected in the navigation tree
Copy Object Copies the selected object
Delete Deletes the selected object
Save All Saves all entries in the opened editors
Close All Closes all open editors
Search Calls search help
Where-Used List Calls the where-used list for the selected object
Exit Closes the application
Send System Message Sends a system message to all users who are logged on.
... You can classify the message as a warning or information message.
Display System Displays system messages
Message
Personal Settings Calls the personal settings function
User Role→Open ( ) Calls the function for opening/creating user roles.

User Role→New ( )
Tools Menu (Integration Repository)
Java Proxy Generation Generates proxies in a software component version (see Java Proxy
Generation)
Transfer from System Calls the function for importing software component versions
Landscape Directory → Import
Software Component Versions
Transfer from System Calls the function for updating application components
Landscape Directory →
Update Application
Components
Release-Transfer Wizard Calls the release transfer function
Import Design Objects Calls the function for importing design objects (see Transporting XI
Objects)
Export Design Objects Calls the function for exporting design objects (see Transporting XI
Objects)
Find Transports Calls the function for finding transports
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Tools Menu (Integration Directory)
Transfer Integration Calls the integration scenario configuration
Scenario from Repository
Configuration Wizard Calls the configuration wizard.
Value Mapping Calls the value mapping function

Create Communication Calls the function for creating communication channels automatically
Channels Automatically
Define Web Service Calls the wizard for defining Web services.
Import Configuration Calls the function for importing configuration objects (see Exporting and
Objects Importing Integration Objects)
Export Configuration Calls the function for exporting configuration objects (see Exporting and
Objects Importing Integration Objects)
Environment Menu
Cache Notifications Calls the cache notifications function
Delete SLD Data Cache Calls the function to clear the SLD cache
Environment Tools Menu (Integration Repository)
Integration Builder Calls the Integration Builder (Integration Directory)
(Configuration)
Environment Tools Menu (Integration Directory)
Integration Builder Calls the Integration Builder (Integration Repository)
(Design)
Help Menu
Application Help Calls the Online Help for SAP Exchange Infrastructure from the SAP
Library
Legend Calls the legend in which all the icons used on the user interface are
explained
Info Calls a page containing information about the current session (for
example, user logged on, server used)
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What is Client?
Definition
A commercially, organizationally, and technically self-contained unit within an SAP System. Clients have
their own master records and set of tables.
The definition of the client organizational unit is obligatory.
The client is the highest level in the SAP System hierarchy. Specifications that you make, or data that you
enter at this level are valid for all company codes and for all other organizational structures. You therefore
only need to make these specifications, or enter this data once. This ensures that the data is consistent.
Users must enter a client key when they log on to the SAP System. This defines the client in which they
wish to work. All the entries you make are saved per client. Data processing and analysis is also carried out
per client.
This means that you cannot include customer accounts from different clients in one dunning run.
Access authorization is assigned per client. You must create a user master record for each user in the client
where he or she wishes to work.
The SAP System is delivered with the clients 000 and 001 - these clients already contain default settings.
For more information, see Setting Up Clients in Customizing. These sections are automatically selected
when you create your implementation projects (company IMG, project IMG).
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ENTERPRISE STRUCTURE CONFIGURATION
Creating Top Company:
The smallest organizational unit for which individual financial statements are created according to the
relevant legal requirements. A company can include one or more company codes.
The definition of the company organizational unit is optional.
A company’s financial statements also form the basis of consolidated financial statements.
All of the company codes within a company must use the same chart of accounts and fiscal year. However,
each company code can have a different local currency.
PATH: SPRO->Enterprise Structure->Definition->financial Accounting->Define Company.
Transaction Code: OX15

Database Table: T880
Click on IMG activity and click on New Entries in displayed window so it give following window.
Give the required details as above screen shows. Now click save button and click on back button to go back to
SPRO screen.
When u click on save button the following window will display:
Now just click clicks enter button or click on continue button.
Define Credit Control Area:

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PATH: SPRO->Enterprise Structure->Definition->financial Accounting-> Define Credit Control Area.
Transaction Code: OB54

Database Table: T014, T014T
Click on IMG activity and click on New Entries in displayed window so it gives following window.
Give the required details as above screen shows. Now click save button and click on back button to go back.
In the next screen just fill the Description against your credit control area which you created above as follow.
Edit, Copy, Delete, Check Company Code
Now click save button and click on back button to go back to SPRO screen.
Edit, Copy, Delete, Check Company Code:
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Smallest organizational unit of external accounting for which a complete, self-contained set of accounts can
be created. This includes the entry of all transactions that must be posted and the creation of all items for
legal individual financial statements, such as the balance sheet and the profit and loss statement.
The definition of the company code organizational unit is obligatory.
The company code is the central organizational unit of external accounting within the SAP System. You
must define at least one company code before implementing the Financial Accounting component. The
business transactions relevant for Financial Accounting are entered, saved, and evaluated at company code
level.
You usually create a legally independent company in the SAP System with one company code. However,
you can also define a company code according to other criteria. A company code could also be a separate,
but not independent, commercial place of work. This is necessary for example, if the place of work is
actually situated in a different country and evaluations therefore have to be carried out in the appropriate
national currency and in accordance with other tax and legal specifications.
If you want to manage the accounting for several independent companies simultaneously, you can set up
several company codes in one client. You must set up at least one company code in each client.
If you use other components of the SAP System, you have to make assignments between the company
code as the central organizational unit of Financial Accounting, and the organizational units of the other
components. This is necessary to ensure that data can be transferred between the components.
PATH: SPRO->Enterprise Structure->Definition->financial Accounting-> Edit, Copy, Delete, Check Company Code.

Click on IMG activity and display following window.
Now double click in “Edit Company Code Data” or select this line and click on chose button , so it will
take to another window now click on New Entries in displayed window so it gives following window.
Now click save button so it will address window as follow:
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Once you filled all above required just click on continue button so it will save all the settings and to go back click
on back button to go back to SPRO screen.
Define Business Area:
Organizational unit of external accounting that corresponds to a specific business segment or area of
responsibility in a company. Movements in value entered in Financial Accounting are assigned to business
areas.
Financial statements can be created for business areas for internal purposes.
The definition of the business area organizational unit is optional.
Business areas are used in external segment reporting (over and above company codes), based on the
significant areas of operation of a company (for example, product lines, branches).
To post items in a business area, enter the business area when you enter the business transaction.
However, the business area can also be derived from other account assignments, such as the cost center.
To enable the system to do this, you must define the business area in the cost center master record.
PATH: SPRO->Enterprise Structure->Definition->financial Accounting->Define Business Area.

Database Table: TGSB, TGSBT
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Like above any number of business area’s you can create.
Define Functional Area:
Account assignment characteristic that sorts operating expenses according to functions, for example:
1. Production
2. Administration
3. Sales
4. Research and development
You can enter the functional area in the master data of the following objects:
1. G/L account
2. Cost element
3. Cost center
4. Orders
Order type
Internal orders
Sales order for make-to-order production and requirements class
Maintenance, service, and QM order
Production order, product cost controller, and cost object hierarchy
5. WBS elements
Project profile and project definition
WBS element
6. Networks
Network type
Network header
Network activity
During posting, the system derives the functional area from the master data of the assigned objects.
In order that expenses can be sorted according to corporate functions, the system derives the functional
area for the following postings.
• Primary postings (postings in Financial Accounting) to a profit and loss account
• Secondary postings (allocations in Controlling)
The functional area is derived for both objects involved in the allocation.
No functional area is derived in the following cases:
• Postings to balance sheet accounts
• When creating statistical key figures in Controlling
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The system derives the functional area after saving. The derived functional area is thus first available in the
document created and not on the entry screen.
The system derives the functional area according to the following logic:
...
• The system derives the functional area from the master data of the assigned objects. If an object is
assigned during a posting, the system checks whether a functional area has been entered in the master
record of the object. The system retains this functional area. However, it may be overwritten by
subsequent checks.
• The system derives the functional area from the master record of the G/L account or the cost element.
The system checks whether a functional area is entered in the master record of the cost element or the
P&L account. This functional area overwrites the functional area derived from the assigned object.
• The system derives the functional area via substitution for the component Financial Accounting, Event
0005. If a functional area has already been defined, this is overwritten with the functional area obtained
via substitution.
Definition of a substitution is necessary:
• Where you are not able to enter a functional area in the master data of an object, for example business
process or real estate objects.
• When you want to specify exceptions where derivation from the object should not occur.
PATH: SPRO->Enterprise Structure->Definition->financial Accounting-> Define Functional Area
Transaction Code: OKBD

Database Table: TFKB, TFKBT
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Maintain FM Area
PATH: SPRO->Enterprise Structure->Definition->financial Accounting-> Maintain FM Area
Transaction Code: OKBD

Database Table: FM01, FM01T
Define Segment:
Division of a company for which you can create financial statements for external reporting.
You can enter a segment in the master record of a profit center. The characteristic Segment is only released in
combination with the characteristic Profit Center. If no segment is specified manually during posting (only possible for
transactions in Financial Accounting), the segment is determined from the master record of the profit center. This
profit center can also be assigned manually or derived. If you want to apply different rules to derive the segment during
posting, you can define your own rules for this.
IAS requires for segment reporting primary and secondary segmentation, which have different reporting depth. A
distinction is made between the following types of segment:
Business segment
A business segment is a distinguishable subactivity of a company that relates to the manufacture of a product or the
provision of a service and that has risks and revenues that differ from those in other business segments.
Geographical segment
A geographical segment is a distinguishable subactivity of a company that relates to the manufacture of a product or
the provision of a service within a specific field of business. The risks and revenues of a geographical segment differ
from the subactivities in other fields of business.
You can choose which segment type you want to have as the primary or the secondary segmentation. You can use the
Segment dimension for the primary segmentation. You can represent the secondary segmentation in your system. You
can do this by including a user-defined field Region in your general ledger accounting, for example.
PATH: SPRO->Enterprise Structure->Definition->financial Accounting-> Define Segment
Database Table: FAGL_SEGM, FAGL_SEGMT
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Define, copy, delete, check plant:
PATH: SPRO->Enterprise Structure->Definition-> Logistics - General-> Define, copy, delete, check plant

Database Table: T001W
Click on IMG activity and click on Define Plant in the following window.
Now click on New Entries in displayed window so it give following window.
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Now click on save button so it will display address window as follow.
Click on enter button or click on continue button so it will save, click on back button to go back to SPRO
screen.
Define Location:
PATH: SPRO->Enterprise Structure->Definition-> Logistics - General-> Define Location
Database Table: T499S
Click on IMG activity and now click on New Entries in displayed window so it give following
window.
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screen
Define, copy, delete, check division:
PATH: SPRO->Enterprise Structure->Definition-> Logistics - General-> Define, copy, delete, check division
Transaction Code: OVXB

Database Table: TSPA, TSPAT
Click on IMG activity and click on Define Division in the following window
Now click on New Entries in displayed window so it give following window
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Now click on save button and click on back button to go back to SPRO screen.
Define, copy, delete, check sales organization:
PATH: SPRO->Enterprise Structure->Definition-> Sales and Distribution-> Define, copy, delete, check sales
organization
Transaction Code: OVX5

Database Table: TVKO, TVKOT
Click on IMG activity and click on Define Sales Organization in the following window.
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screen
Define, copy, delete, check distribution channel:
PATH: SPRO->Enterprise Structure->Definition-> Sales and Distribution-> Define, copy, delete, check distribution
channel
Transaction Code: OVXI

Database Table: TVTW, TVTWT
Click on IMG activity and click on Define Distribution Channel in the following window.
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Now click on save button and click on back button to go back to SPRO screen
Maintain sales office
PATH:: SPRO->Enterprise Structure->Definition-> Sales and Distribution-> Maintain sales office

Database Table: TVBUR, TVKBT
Click on IMG activity and Now click on New Entries in displayed window so it give following
window

.
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screen
Maintain sales group:
PATH: SPRO->Enterprise Structure->Definition-> Sales and Distribution-> Maintain sales group.

Database Table: TVGRT, TVKGR.
Click on IMG activity and now click on New Entries in displayed window so it give following
window
Now click on save button , and click on back button to go back to SPRO screen
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Maintain storage location
PATH: SPRO->Enterprise Structure->Definition-> Materials Management-> Maintain storage location.

Database Table: T001L, TWLAD
Click on IMG activity it will ask plant as follow.
Enter plant and click enter or continue button .
now click on New Entries in displayed window so it give following window
Enter the storage location and description and save it.
Click on this Select this

line.
Now select your storage location and pre on “Address of Storage Location” under dialog structure. So it will display
the following window on this click on New Entries
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In the above widow enter number 1 and click on save button so it will display address widow as follow.
screen
Maintain purchasing organization
PATH: SPRO->Enterprise Structure->Definition-> Materials Management-> Maintain purchasing organization.

Database Table: T024E
Click on IMG activity it will display following window on this click on New Entries .
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in above screen fill required data and save button and click on back button to go back to SPRO screen
Define, copy, delete, check shipping point:
PATH: SPRO->Enterprise Structure->Definition-> Logistics Execution -> Define, copy, delete, check shipping point.
Transaction Code: OVXD

Database Table: TVST, TVSTT
Click on IMG activity it will display following window on this click on Define Shipping Point.
click on New Entries . And fill the required fields as follow.
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Now click on save button so it will display address widow as follow.
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screen
Maintain loading point
PATH: SPRO->Enterprise Structure->Definition-> Logistics Execution -> Maintain loading point

Database Table: TVLA, TVLAT
Click on IMG activity it will display following window on this Define Shipping Point and click enter.
click on New Entries . And fill the required fields as follow.
Now click on save button and click on back button to go back to SPRO screen.
Maintain transportation planning point
PATH: SPRO->Enterprise Structure->Definition-> Logistics Execution -> Maintain transportation planning point.
Transaction Code: OVXT

Database Table: TTDS, TTDST
Click on IMG activity it will display following window on this click on New Entries . And fill the
required fields as follow
Now click on save button so it will display address widow as follow.
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screen
ASSIGNMENT
Assign company code to company:
PATH: SPRO->Enterprise Structure-> Assignment -> Financial Accounting -> Assign company code to company.

Click on IMG activity it will display following window, click on position button so it
will display the following small window:
On this entry your company code and pres enter or click on continue button. So it will display your company code at
the top of window as follow.
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In above screen 1102 is your company code for that you have to assign your top company code 1101.
Now click on save button to save and to back click on back button to go back to SPRO screen.
Assign company code to credit control area
PATH: SPRO->Enterprise Structure-> Assignment -> Financial Accounting -> Assign company code to credit control
area.

Against to your company code assign your credit control area.
Assign company code to financial management area:
PATH: SPRO->Enterprise Structure-> Assignment -> Financial Accounting -> Assign company code to financial
management area.
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Transaction Code: OF18
Against to your company code assign your FM Area.
Assign plant to company code:
PATH: SPRO->Enterprise Structure-> Assignment -> Logistics - General-> Assign Assign plant to company code.

Database Table: T001K, T001W, TASSIGN_MM_T001W
Click on IMG activity it will display following window, click on new Entries button .
In the above screen enter your company code and plant.

Assign Business Area to Plant/Valuation Area and Division:
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PATH: SPRO->Enterprise Structure-> Assignment -> Logistics - General-> Assign Business Area to Plant/Valuation
Area and Division
Transaction Code: OMJ7

Database Table: T134G, T134H
Click on IMG activity it will display following window, click on Plant/valuation area – Division button
It will display following window, click on new Entries button .
Now fill the details of plant, division, business area.
Assign sales organization to company code:
PATH: SPROEnterprise Structure Assignment Sales and Distribution Assign sales organization to
company code

Database Table: TASSIGN_SD_VKORG, TVKO
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On this entry your sales organization and pres enter or click on continue button. So it will display your company code
at the top of window as follow.
To your sales organization assign your company code.

Assign distribution channel to sales organization:
PATH: SPROEnterprise Structure Assignment Sales and Distribution Assign distribution channel to sales
organization.
Transaction Code: OVXK

Database Table: V_TVKOV_ASSIGN, TVKOV
In the above screen assign distribution channel to sales organization.

Assign division to sales organization:
PATH: SPROEnterprise Structure Assignment Sales and Distribution Assign division to sales organization.
Transaction Code: OVXA

Database Table: V_TVKOS_ASSIGN, TVKOS
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In the above window assign division to sales organization.

Set up sales area:
PATH: SPROEnterprise Structure Assignment Sales and Distribution Set up sales area.
Transaction Code: OVXG

Database Table: V_TVTA_ASSIGN, TVTA
Assign sales organization to distribution channel and distribution channel to division.

Assign sales office to sales area:
PATH: SPROEnterprise Structure Assignment Sales and Distribution Assign sales office to sales area
Transaction Code: OVXM

Database Table: V_TVKBZ_ASSIGN, TVKBZ
In this screen assign sales organization to distribution channel, distribution channel to division, division to sale office.
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Assign sales group to sales office:
PATH: SPROEnterprise Structure Assignment Sales and Distribution Assign sales group to sales office.
Transaction Code: OVXJ

Database Table: V_TVBVK_ASSIGN, TVBVK
In this screen sales group is assigned to sales office.

Assign sales organization - distribution channel – plant:
PATH: SPROEnterprise Structure Assignment Sales and Distribution Assign sales organization -
distribution channel – plant.

Database Table: V_TVKWZ_ASSIGN, TVKWZ
Assign sales organization to distribution channel and distribution channel to plant.
Assign sales area to credit control area:
PATH: SPROEnterprise Structure Assignment Sales and Distribution Assign sales area to credit control
area.
Transaction Code: OVFL

Database Table: V_TVTA_KKB, TVTA
Click on IMG activity it will display following window, click on button.
So your sales area will appears at top of screen.

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Assign credit control area to sales area.

Define Rules By Sales Area:
PATH: SPROEnterprise Structure Assignment Sales and Distribution Business Area Account
Assignment Define Rules By Sales Area.
Transaction Code: OVF2

Database Table: V_TVTA_GRE, TVTA
Now pres enter so your sales organization display on the top of window.
In this step assign Rule 1 to your sales organization.

“1-Business area determination from plant/division (T134G)”
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Assign purchasing organization to company code
PATH: SPROEnterprise Structure Assignment Materials Management Assign purchasing organization to

company code.

Database Table: V_T024E_ASSIGN, T024E
Type your purchasing organization and pres enter so that will appears on the top of the scree.
Now assign your company code to your purchasing organization.

Assign purchasing organization to plant:
PATH: SPROEnterprise Structure Assignment Materials Management Assign purchasing organization to

plant

Database Table: W_T024W_ASSIGNT024W
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Assign shipping point to plant
Assign purchasing organization to plant:
PATH: SPROEnterprise Structure Assignment Logistics Execution Assign shipping point to plant
Transaction Code: OVXC

Database Table: OVXC, TVSWZ
The following widow will display now pres ctrl+f
In the small window type your plant and pres enter so your plant will appears on the top of screen as follow.
Double click on your plant
Flag on the heck box which

is your shipping point
In this screen double click on your plant so it will display another window on this small window search your shipping
point and flag the check box and pres enter or continue button so your shipping point will assign to your plant.
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Like above your assignment will be completed.

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Define Common Distribution Channels
PATH: SPRO Sales and Distribution Master Data Define Common Distribution Channels.
Transaction Code: VOR1

Database Table: TVKOV, TVTA
Click on IMG activity and click on so it will display the following window:
In the above window enter your sales organization and pres enter or click on continue button.
It will display your sales organization on the top of window as follow:
In this screen assign your distribution Channel to your sales organization.
Now click save button and click on back button to go back.
Define Common Divisions
PATH: SPRO Sales and Distribution Master Data Define Common Divisions
Transaction Code: VOR2

Database Table: TVKOS, TVTA
Click on IMG activity and click on so it will display the following window:
In the above window enter your sales organization and pres enter or click on continue button.
It will display your sales organization on the top of window as follow:
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In the above screen assign division to your sales organization.
Now click save button and click on back button to go back.
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FISCAL YEAR
You have the following options for defining your fiscal year variants in relation to the calendar year:
Fiscal year same as calendar year

Fiscal year differs from calendar year (non-calendar fiscal year). The posting periods can also be different to the
calendar months.
Your fiscal year is year-dependent

This means that the fiscal year only applies to a specific calendar year.
Fiscal Year Same as Calendar Year

If your fiscal year is the same as the calendar year, the following specifications apply:
• The fiscal year begins on January 1.

• Twelve posting periods are available.
• The periods correspond to calendar months. You do not have to define the individual periods. The system
automatically uses the calendar months.
Non-Calendar Fiscal Year

If your fiscal year differs from the calendar year, you must specify:
• How many posting periods you require

• How the system should determine the posting period and fiscal year from the posting date during posting:
• To enable the system to determine the posting period, specify month and day limits for the end of each period.
Fiscal Year
Since your fiscal year is not the same as the calendar year, you have to specify the year displacement for each posting
period. You can use the entries -1, 0, and +1 for this.
In the illustration that follows, your fiscal year begins on April 1 and ends on March 31. The period limits correspond
to the beginning and end of the calendar months.
Since the fiscal year does not correspond to the calendar year, you specify how the fiscal year is to be determined by
entering the year displacement. If you post with a posting date of 02/03/99, the system uses your definition of the fiscal
year variant to determine that posting period 11 is in fiscal year 1998.
Posting Periods Do Not Correspond To Calendar Months. If you are using a non-calendar fiscal year, and your posting
periods do not correspond to the calendar months, define the difference by specifying the day of the period end.
Your fiscal year begins on April 16 and ends on April 15. The start and end of your posting periods do not correspond
to the start and end of a calendar month.
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You must split the period 12/16 to 01/15 in two posting periods, since you require different specifications for the year
displacement. This means that for posting period 9, you have to define two posting periods (with year displacements 0
and -1).
In the example given, the system would determine the following posting periods and fiscal years from the posting dates
given:
Posting Date Year Displacement Period Fiscal Year
20.12.1998 0 9 1998
13.01.1999 -1 9 1998
Year-Dependent Fiscal Year Variants

You can define a year-dependent fiscal year variant. This is a fiscal year variant that only applies to a specific calendar
year.
To do this, select the field Year-dependent when you define your fiscal year variants. You then have to enter the period
ends, defined by month and day limits, for each calendar year.
In this case, the year displacement specifications refer to the calendar year for which you have defined posting periods.
The year is displayed when you maintain the period ends.
Special Periods
Special posting periods that subdivide the last regular posting period for closing operations.
Irrespective of how you have defined your fiscal year, you can also use special periods. Special periods subdivide the
year-end closing period. They therefore merely divide the last posting period into several closing periods. This enables
you to create several supplementary financial statements.
A fiscal year usually has 12 posting periods. In General Ledger Accounting, you can define up to four special periods.
If you do not need 12 posting periods, you can use the posting periods that are not required as special periods. If you
use these additional closing periods, you must specify the number you require in the field No. special periods. when
defining the fiscal year variants. You cannot exceed a maximum of 16 periods.
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When posting to special periods, you must take the following into consideration:
• The posting date must fall within the last regular posting period.
• You have to enter the special periods in the document header in the Period field, since the special periods
cannot be determined automatically by the system.
Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year)
PATH: SPROFinancial Accounting (New) Financial Accounting Global Settings (New) LedgersFiscal Year
and Posting PeriodsMaintain Fiscal Year Variant (Maintain Shortened Fisc. Year).
Transaction code: OB29

Click on (IMG Activity), it will take to another screen. Here pres on .
Click on save button to save the activity and go back to SPRO screen.
NOTE: If your Fiscal Year is Non-Calendar year (with 12 months) the following way is to perform the activity.
2) Double click on
this structure 1) Select this line
Click on save button to save the activity and select the line which you just enter and double click on periods option
under dialog structure, so it will take to another screen as follows.
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NOTE: If your Fiscal Year is Non-Calendar year with 24 months the following way is to perform the activity.
Double click on
this structure Select this line
Click on save button to save the activity and select the line which you just enter and double click on periods option
under dialog structure, so it will take to another screen as follows.
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Assign Company Code to a Fiscal Year Variant
and Posting Periods Assign Company Code to a Fiscal Year Variant.

Database Table: T001, T882
Click on (IMG Activity), in this screen click on button, so it will display an small
window:
Enter your company code and pres enter button or click on continue button. Your company code will display on the top
of the screen as follow.
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Now enter your Fiscal Year Variant.

POSTING PERIODS
When you record a document, you enter the posting date. When you post the document, the system uses the posting
date specified to automatically determine the posting period. The posting period consists of a month and a fiscal year.
These are both displayed in the document overview. The posting period determined is entered in the document and the
transaction figures for this period are updated.
For postings to the previous fiscal year, the system carries out the following adjustments:
For balance sheet accounts, the system adjusts the carry forward balance of the accounts concerned in the current fiscal
year.
For profit and loss accounts, the profit or loss carried forward to the retained earnings account is adjusted.
Define Variants for Open Posting Periods
and Posting Periods Posting Periods Define Variants for Open Posting Periods.
Transaction code: OBBO

Database Table: T010O, T010P
Enter new variant and description in this screen.

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Assign Variants to Company Code
and Posting Periods Posting Periods Assign Variants to Company Code.
Transaction code: OBBP

Click on (IMG Activity), in this screen click on button, so it will display an small
window:
of the screen as follow.
In this screen assign your posting periods variant (which you created in above step) to your company code.
Open and Close Posting Periods
You define posting periods in your fiscal year variants. You can open and close these posting periods for posting. As
many periods as you require can be open for posting simultaneously.
Usually, only the current posting period is open for posting, all other posting periods are closed. At the end of this
posting period, the period is closed, and the next posting period is opened. Special periods can be open for closing
postings during the period-end closing. You have the following options for opening and closing posting periods.
Posting Period Variants
You can specify which company codes are open for posting in a posting period variant. Posting period variants are
cross-company code and you have to assign them to your company codes. The posting periods are then opened and
closed simultaneously for all company codes via the posting period variants.
Working with posting period variants is recommended if you are responsible for a large number of company codes.
Since you only have to open and close the posting period once for the variant, your work is considerably reduced.
Account Type
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You can differentiate the opening and closing of posting periods by account type. This means that for a specific
posting period, postings can be permitted to customer accounts, but not to vendor accounts. For each posting period
that should be open, you must always specify at least account type. You can exercise more detailed control by
specifying further account types.
Using the minimum entry, when you enter the posting date in the document header, the system checks whether the
posting period determined in the posting period variant can be posted to. As soon as you then enter an account number,
in a second step, the system checks whether the posting period is permitted for the account specified.
Account Interval
You can differentiate the opening and closing of posting periods by account intervals. This means that you only open a
posting period for posting to a specific account.
Account intervals always apply to G/L accounts. If you want to open sub ledger accounts, you have to enter the
corresponding reconciliation account and the account type.
During the closing operations, you can, for example, use the reconciliation accounts to close customer and vendor
accounts before G/L accounts. This allows you to prevent further postings to these accounts after you have confirmed
the balances with your customers and vendors. Balance confirmation is one of the prerequisites for further closing
operations.
You can open and close posting periods only for specific users. To do this, enter an authorization group at document
header level. This authorization group is effective only in time period 1 and prevents users who do not have the
appropriate authorization for the authorization object F_BKPF_BUP (accounting document: Authorization for posting
periods) from posting in periods which are only open for time period 1.
Example:
and Posting Periods Posting Periods Open and Close Posting Periods.

Database Table: T001B
Enter the parameters as the client required.
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Define Ledgers for General Ledger Accounting
Ledger
A ledger is a section of a database table. A ledger only contains those dimensions of the totals table that the ledger is
based on and that are required for reporting.
In General Ledger Accounting, you can use several ledgers in parallel. This allows you to produce financial statements
according to different accounting principles, for example. You create a ledger for each of the general ledgers you need.
A ledger uses several dimensions from the totals table it is based on. Each dimension of the totals table represents a
subset of the coding block. You can also include customer fields in your ledgers. To do this, you have to add the
customer field to the coding block and then include this field in the totals table that the ledger is based on.
Non-leading ledger
The non-leading ledgers are parallel ledgers to the leading ledger. They can be based on a local accounting principle,
for example. You have to activate a non-leading ledger for the individual company codes.
Posting procedures with sub ledger or G/L accounts managed on an open item basis always affect all ledgers. This
means that you cannot perform ledger-specific postings to sub ledger or G/L accounts managed on an open item basis.
If you manage G/L accounts on an open item basis to monitor accounting aspects such as reserve allocations and
reversals, you need to take additional measures in your internal controls system.
Non-leading ledgers can have different fiscal year variants and different posting period variants per company code to
the leading ledger of this company code. The second and third currency of the non-leading ledger must be a currency
that is managed as second or third currency in the respective company code. However, you do not have to have a
second and third currency in the parallel ledgers; these are optional. Alternative currencies are not possible.
Rollup ledgers
In addition to your parallel ledgers, you can also define a rollup ledger for special reporting purposes. In a rollup
ledger, you can combine summarized data from other ledgers in General Ledger Accounting. This enables you to
compile cumulated reports on different ledgers.
Day ledgers
You use a day ledger to create a day ledger if you want to create reports for average balances (reports for displaying
average daily balances). You can activate the day ledger for drilldown reporting.
You may not define day ledgers as the leading ledger or as the representative ledger in a ledger group.
NON – LEADING LEDGERS
PATH: SPROFinancial Accounting (New) Financial Accounting Global Settings (New) Ledgers Ledgers
Define Ledgers for General Ledger Accounting
Database Table: T881; FAGL_TLDGRP; FAGL_TLDGRPT; FAGL_TLDGRP_MAP; V_FAGL_T881

Click on this F4
function to get this
Totals Table
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Define and Activate Non-Leading Ledgers
Define and Activate Non-Leading Ledgers
Database Table: V_FAGL_T882G, T882G
Click on (IMG Activity), It will display an small window and ask for a ledger:
Enter your one of the non-leading ledgers (X1) and pres enter or click continue button so it will take to another
screen. Now pres button.
C1: Currency type First Currency

FV: Fiscal year variant
VAR: Posting Periods Variant
In this screen enter relevant parameters save it and go back to SPRO screen and again pres the same IMG
activity.
Now enter your another non-leading ledger (x2) and pres enter or click continue button so it will take to another
screen. Now pres button.
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Activate Cost of Sales Accounting
Activate Cost of Sales Accounting.
Click on (IMG Activity), so will take you to screen there click on button so it will
display following small window:
of the screen as follow
Click on this so it
will display options
Options or 1. Inactive 2. In preparation 3. Active
Out of above 3 options select Active option against your company code.
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Define Field Status Variants
PATH: SPROFinancial Accounting (New) Financial Accounting Global Settings (New) LedgersFields
Define Field Status Variants.
Transaction Code: OBC4

Database Table: T001F, T001G, T001V, T001W
Click on (IMG Activity), it will take open the screen.
2) After selecting
FSTV click on this
copy as button 1) Select this FSTV
in this screen select “1000” Field status variants and pres Cops as Button so it will display the following screen.
In the above screen change the FStv and field status name as follow.
1) click on
this button
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After changing the name of variant and description just pres enter button it will display an small information window.
Now we have to click on “Copy all ” it will display another information button just pres enter or continue button.
Your field status is copied:
Assign Company Code to Field Status Variants
PATH: SPROFinancial Accounting (New) Financial Accounting Global Settings (New) LedgersFields
Assign Company Code to Field Status Variants.

Click on (IMG Activity), so will take you to screen there click on button so it will
display following small window:
of the screen as follow
In the above screen assign you field status variant to your company code:
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DOCUMENT TYPES
Document types we distinguish between original documents and IT documents. Examples of original documents are
receipts, invoices, checks, or bank statements. Examples of IT documents are accounting documents, sample
documents, or recurring entry documents.
The accounting document reproduces the original document in the system. All other IT documents are used as entry
tools. Each document then remains in the system as a coherent unit until it is archived.
Documents are essential for checking the accuracy of postings in the compact journal and general ledger. For this
reason, each posting is based on a document.
Documents represent the link between the business transaction and posting in accounting.
Only complete documents can be posted in the SAP system. "Complete" means that the balance from the debit and
credit items is zero. Further conditions for posting a document are that you must enter the basic account assignment
data, such as document date, posting date, document type, posting key, account number, and amounts. You must make
entries in all the required fields (these are defined as "required" during system configuration).
A document consists of a document header and at least two document line items:
● Document Header
The document header is a part of the document that contains information that applies to the entire document, such as
the document date and document number. It also includes controlling information such as the document type.
● Document Line Item
The document line item is a part of the document that contains information on an item. This includes the amount, an
account number, whether the item is a debit or credit, and additional information depending on the transaction to be
posted. A document line item can also contain additional account assignments (for example, profit center, cost center)
and an explanatory text.
• Document Views
You can display a document in two different views in General Ledger Accounting:
● Entry View
In the entry view, a document contains the document line items originally entered or transferred from the original
component.
● General Ledger View
In the general ledger view, a document contains the document line items originally entered or transferred from the
original component, split line items generated by document splitting, or additionally generated clearing items.
Documents in the general ledger view always apply to a specific ledger.
You can display the posted documents in the entry view and in the general ledger view. For more information, see
Document Display.
The document type has the following functions:
Differentiating between business transactions. The document type tells you instantly what sort of business transaction
is in question. This is useful, for example, when displaying line items for an account.
Controlling the posting to account types (vendor, customer, or G/L accounts). The document type determines which
account types that particular document can be posted to.
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Assigning document numbers:
A number range is assigned to every document type. The numbers for the documents you create are taken from this
number range. The original documents from one number range should be stored together. In this way, the document
type controls document storage.
To ensure that the document numbers in the leading ledger as well as those in the non-leading ledgers do not present
any gaps, you should define a document type with its own number range for postings from valuations to the leading
ledger. You then use this document type for valuation postings to the non-leading ledgers as well. Notwithstanding,
you assign a distinct number range to this document type for postings from valuations to non-leading ledgers.
In General Ledger Accounting, the document types you define for the documents in the entry view need to be different
to those for the documents in the general ledger view:
Document Types for Documents in Entry View
For your leading ledger, you can use the document types delivered by SAP or you can define your own document
types.
For your non-leading ledgers, you only need to define separate document types for documents in the entry view for
those ledgers that are used as the representative ledger in a ledger group.
Document Types for Documents in General Ledger View

For the leading ledger, the document in the entry view corresponds to the document in the general ledger view.
Consequently, you do not need to define separate document types for documents in the general ledger view.
For your non-leading ledgers, you only need to define separate document types for documents in the general ledger
view if the fiscal year variant of the non-leading ledger differs from the fiscal year variant of the leading ledger in a
given company code.
Define Document Types for Entry View
PATH: SPROFinancial Accounting (New) Financial Accounting Global Settings (New) Document
Document Types Define Document Types for Entry View
Transaction Code: OBA7

Click on (IMG Activity), so will take you to screen as follow.
Select this details

button
Select Document
Type
Select one of the document type and select details button.
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Like above for every document type it has its own parameters as per the transaction requirement. SAP has provided all
the Document Types for an industry so no need to prepare any new one.
If you want to prepare any new Document Type pres on and fill the parameters as follow:
Define Document Types for Entry View in a Ledger
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Document Types Define Document Types for Entry View in a Ledger
Click on (IMG Activity), so it will display the follow window.
“X1” is the Non-Leading Ledger which we created in above steps.
Now pres enter or click on continue button and pres
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Now again Click on (IMG Activity), “Define Document Types for Entry View in a Ledger “so it will display the
follow window
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Define Document Types for General Ledger View
PATH: SPROFinancial Accounting (New) Financial Accounting Global Settings (New) DocumentDocument
Types Define Document Types for General Ledger View
Click on (IMG Activity), so it will display the follow window.
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Now again Click on (IMG Activity), “Define Document Types for General Ledger View “so it will display the
follow window
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DOCUMENT NUMBER RANGES
In the SAP System, every document is assigned a number that identifies it uniquely within a fiscal year and company
code.
There are two types of number assignment:
External (by the user)

The accounting clerk enters the number of the original document during document entry, or the number is transferred
automatically from a pre-invoicing system. A prerequisite is that the document numbers are unique. The system checks
whether the number entered already exists and prevents users from assigning the same number twice. Numbers
assigned to documents that have been archived however, can be reused.
Internal (by the system)

The system automatically assigns a sequential number. The accounting clerk transfers this SAP document number to
the printed original document and then files it using this number. This method is used if the original documents do not
have a unique document number. This is the case, for example, with vendor invoices.
You use a number range to define how the document number is assigned. Each document type has a specific number
range from which the document number is selected.
When you reverse documents, the system automatically assigns a number for the reverse document. To do this, the
system requires a document type that has internal number assignment. Every document type with external number
assignment must therefore be assigned a reverse document type that has internal number assignment.
Documents posted with a document type that has internal number assignment are reversed by the system using the
same document type if you do not specify a separate reverse document type.
Defining Number Ranges

You can define number ranges as follows:
You can define number ranges for each company code. Thus, each company code can use the same number interval.
You can define number range intervals as year-specific.
You define number ranges in the system separately for master records and documents. You can therefore use the same
number range keys for both master records and documents.
In the Financial Accounting (FI) component, you can also define alphanumeric number ranges. In this case, however,
the document numbers can only be assigned externally.
It is advisable to select year-specific number ranges. You therefore only need smaller intervals and can store the
document numbers separately according to fiscal years. You therefore avoid documents from the old and New Year
alternating in January.
Since documents may be kept in the system for an indefinite amount of time, you need to define intervals that are large
enough to handle this factor.
To do this, you need to determine the volume of documents created each year for document types that use the same
number range.
Multiply the number of documents by the number of years the system can retain a document for. This gives you the
required interval capacity.
Specify an interval a little larger than that to make sure it is sufficient.

For every number range, you must specify the following parameters:
• A key
• A validity date (a year value) until which the number range is valid (see 2 in the following diagram)
• An interval from which the numbers are chosen (see 3 in the following diagram) The intervals for number
ranges must not overlap.
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Define Document Number Ranges for Entry View
Document Number Ranges Define Document Number Ranges for Entry View
Transaction Code: FBN1
Now enter your company code and pres on Edit Intervals button it will go to another screen as follow.
Now click on insert inter intervals button so it will display an separate window as follow.
After entering above data pres enter or click on insert button so the data which you entered will com to mail
screen.
Now again click on insert inter intervals button so it will display same window and enter another number range and
interval.
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These 2 are Non-Leading

Number ranges, these also
should be maintain in this
screen
Note: in the above screen we have to maintain the Non-Leading ledger Number ranges also.
Define Document Number Ranges for General Ledger View
Document Number Ranges Define Document Number Ranges for General Ledger View.
Now enter your company code and pres on Edit Intervals button it will go to another screen as follow.
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Now click on insert inter intervals button so it will display an separate window as follow.
screen.
Now again click on insert inter intervals button so it will display same window and enter another number range and
interval.
screen.
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Define Posting Keys
PATH: SPROFinancial Accounting (New) Financial Accounting Global Settings (New) Document Define
Posting Keys.
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Like above all posting keys are available in sap.
Put curser on one of the key and select details button as follow:
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The above screen shows the parameters of each posting key. If your want to create new one just click on Create
button and give maintain parameters and save it.
Most of all required posting are provided by SAP so need to create any new one.
GENERAL
CUSTOMERS VENDORS ASSETS MATERIALS
LEDGER
Transaction Dr Cr Dr Cr Dr Cr Dr Cr Dr Cr
Posting key 0 1 2 3 4 5 7 7 8 9
0:Accounting Document 40 50 70 75
1: Invoice / Credit Memo 01 11 21 31
2: Reverse Invoice / Credit
02 12 22 32
Memo
3: Bank Charges / Reverse
03 13
Bank Charges
4: Other Receivable
04 14 24 34
Payments
5: Outgoing / Incoming
05 15 25 35
Payments
6: Payment Clearing 06 16 26 36
7: Other Clearing 07 17 27 37
8: Payment Clearing 08 18 28 38
9: Spl GL Transaction 09 19 29 39
0: Inventory Taking 80 90
1: Inventory Cost 81 91
2: Inventory Difference 82 92
3: Prince Difference 83 93
4: Consumption 84 94
5: Changes in Stock 85 95
6: GR / IR 86 96
9: Stock Inward Movement 89 99
The above table describes how posting keys are formulated for each transaction.
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Define Tolerance Groups for Employees
Tolerance Groups Define Tolerance Groups for Employees.

Database Table: T043T
Click on (IMG Activity), so will take you to screen here click on it will take to following screen.
Maintain above parameters and save

Define Tolerance Groups for G/L Accounts
PATH: SPROFinancial Accounting (New) General Ledger Accounting (New) Business Transactions Open
Item Clearing Clearing Differences Define Tolerance Groups for G/L Accounts.

Database Table : T043S
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Define Tolerances (Vendors)
PATH: SPROFinancial Accounting (New) Accounts Receivable and Accounts Payable Business
Transactions Outgoing Payments Menual Outgoing Payments Define Tolerances (Vendors).

Database Table: T043G, T043GT
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Chart of Account
Chart of Accounts
The chart of accounts list is a directory of all charts of accounts that can be used in a client. This is a list of all G/L
accounts used by one or several company codes.
For each G/L account, the chart of accounts contains the account number, account name, and the information that
controls how an account functions and how a G/L account is created in a company code.You have to assign a chart of
accounts to each company code. This chart of accounts is the operating chart of accounts and is used for the daily
postings in this company code.
You have the following options when using multiple company codes:
You can use the same chart of accounts for all company codes
If the company codes all have the same requirements for the chart of accounts set up, assign all of the individual
company codes to the same chart of accounts. This could be the case if all company codes are in the same country.
In addition to the operating chart of accounts, you can use two additional charts of accounts
If the individual company codes need different charts of accounts, you can assign up to two charts of accounts in
addition to the operating chart of accounts. This could be the case if company codes lie in multiple countries.
The use of different charts of accounts has no effect on the balance sheet and profit and loss statement. When creating
the balance sheet or the profit and loss statement, you can choose whether to balance the company codes which use
different charts of accounts together or separately.
Structure
Charts of accounts can have three different functions in the system:
• Operating chart of accounts

The operating chart of accounts contains the G/L accounts that you use for posting in your company code during daily
activities. Financial Accounting and Controlling both use this chart of accounts.
You have to assign an operating chart of accounts to a company code.
• Group chart of accounts

The group chart of accounts contains the G/L accounts that are used by the entire corporate group. This allows the
company to provide reports for the entire corporate group.
The assigning of an corporate group chart of accounts to a company code is optional.
• Country-specific chart of accounts

The country-specific chart of accounts contains the G/L accounts needed to meet the country's legal requirements. This
allows you to provide statements for the country's legal requirements.
The assigning of an country-specific chart of accounts to a company code is optional.
The operating chart of accounts is shared by Financial Accounting as well as Controlling. The accounts in a chart of
accounts can be both expense or revenue accounts in Financial Accounting and cost or revenue elements in
cost/revenue accounting.
G/L account master data in the chart of accounts area contains information about the G/L account that is valid for all
company codes. The chart of accounts area also contains data that controls how a G/L account is created in the
company code-specific area.
To make certain that company codes using the same chart of accounts can also use the same G/L accounts, a master
record is created for the G/L account in the chart of accounts and in the company code-specific areas.
The following information is contained in the chart of accounts area of a G/L account master record.
• The chart of accounts
• The account number and account name (short and long text)
• The indicator that specifies whether the account is a balance sheet account or an P&L statement account.
At the start of a new fiscal year, the balance of a balance sheet account is carried forward to itself. With P&L statement
accounts, you must specify the account to which the profit or loss is carried forward at the end of a fiscal year.
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The account group
With the account group, you group similar accounts together and control the creating and changing of master records.
They control
The account number interval in which the account number must lie.
The screen layout for creating G/L accounts in the company code-specific area. This means that you can define
whether fields require an entry, may have an entry, or are hidden when creating or changing a master record in the
Edit Chart of Accounts List

If you enter a chart of accounts in the chart of accounts list, note the importance of the following settings:
Maintenance language
The chart of accounts is created and changed in one language, the maintenance language. This means that the names of
the G/L accounts are created and changed in the maintenance language. If the chart of accounts is used by multiple
company codes using varying languages, you can translate the account names into the languages needed.
Group chart of accounts

You can assign an alternative group chart of accounts to the chart of accounts.
Length of the G/L account number
You can define the length of the G/L account numbers. The maximum length is ten characters. Internally, the system
keeps the account numbers with a ten character length. The system pads purely numeric account numbers with zeroes
from the left, and alphanumeric account numbers from the right.
PATH: SPROFinancial Accounting (New) General Ledger Accounting (New) Master Data G/L Accounts
Preparations Edit Chart of Accounts List.

Click on (IM Activity), so will take you to screen here click on it will take to following screen.
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Define Account Group
The account group is a summary of accounts based on criteria that effects how master records are created.
The account group determines:

• The number interval from which the account number is selected when a G/L account is created.
• The screen layout for creating G/L accounts in the company code-specific area
When you create a G/L account in the chart of accounts area, you must specify an account group. Using the account
group, you can group the G/L accounts according to functional area. The account group also defines the set up when
creating a G/L account in the company code and chart of accounts. By defining the number interval and the screen
layout, you simplify G/L account creation by reducing the number of entry fields.
The account group contains the following definitions:

Number interval
If you create a G/L account with this account group, you must select a number from this number interval. Account
number 131000 for G/L account petty cash would be rejected as incorrect since it does not fall within the number
interval of account group "Liquid funds". However, you could create this account using the account number 101000.
The number intervals for G/L account groups can overlap. As a result, for G/L accounts that you do not want to assign
to any special functional area, you can create a separate account group that has a number interval already contained in
a different account group.
Preparations Define Account Group.

Database Table: T077S, T077Z
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Define Retained Earnings Account
Preparations Define Retained Earnings Account.
Click on (IM Activity), so will ask for Chart of accounts as follow:
In this screen enter your chart of accounts and pres enter or continue button.
It will display the following screen as follow:
Now click save button it will display following warning message.
Now just pres enter button twice and back to SPRO screen.
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Assign Company Code to Chart of Accounts

It will display an screen in that pres so it will display following window:
Enter your company code and pres enter or click on continue button so it display your company code on the top of
your screen.
Against to your company code assign your chart of accounts as follow:
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Creation of Customer Account Group
Define Account Groups with Screen Layout (Customers)
PATH: SPROFinancial Accounting (New) Accounts Receivable and Accounts Payable Customer Accounts
Master Data Preparations for Creating Customer Master Data Define Account Groups with Screen Layout
(Customers).
Transaction Code: OBD2

Database Table: T077D
Define Screen Layout per Company Code (Customers)
Master Data Preparations for Creating Customer Master Data Define Screen Layout per Company Code
(Customers).

Just enter your company code and pres enter button.
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Create Number Ranges for Customer Accounts
Master Data Preparations for Creating Customer Master Data Create Number Ranges for Customer Accounts.
Transaction Code: XDN1
Click on (IM Activity),
so will take you to screen here click on (Change Intervals ) button.
It will take to another screen in this screen click on (Insert Interval) button so it will display following
screen.
Now pres enter key or click on insert button. So it will take the entry to main screen.
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Assign Number Ranges to Customer Account Groups
Master Data Preparations for Creating Customer Master Data Assign Number Ranges to Customer Account
Groups.
Transaction Code: OBAR

Click on (IM Activity), click on button so it display following small window.
Enter your Account group and pres enter or continue button so your account group will display on the top of screen as
follow:
Against to your customer account group assign your number range which your created in the above steps:
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Creation Account Group of Vendors
Define Account Groups with Screen Layout (Vendors)
PATH: SPROFinancial Accounting (New) Accounts Receivable and Accounts Payable Vendor Accounts
Master Data Preparations for Creating Vendor Master Data Define Account Groups with Screen Layout
(Vendors)
Transaction Code: OBD3

Database Table: T077K, T077Y
Define Screen Layout per Company Code (Vendors)
Master Data Preparations for Creating Vendor Master Data Define Screen Layout per Company Code (Vendors)

Database Table: T079K
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Create Number Ranges for Vendor Accounts
Master Data Preparations for Creating Vendor Master Data Create Number Ranges for Vendor Accounts
Transaction Code: XKN1
so will take you to screen here click on (Change Intervals ) button.
It will take to another screen in this screen click on (Insert Interval) button so it will display following
screen.
Now pres enter key or click on insert button. So it will take the entry to main screen.
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Assign Number Ranges to Vendor Account Groups
Master Data Preparations for Creating Vendor Master Data Assign Number Ranges to Vendor Account Groups
Transaction Code: OBAS

Database Table: T077K
Click on (IM Activity), click on button so it display following small window.
Enter your Account group and pres enter or continue button so your account group will display on the top of screen as
follow:
Against to your customer account group assign your number range which your created in the above steps:
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CONTROLLING
Maintain Controlling Area
PATH: SPRO Controlling General Controlling Organization Maintain Controlling Area.
Transaction Code: OKKP

Database Table: T001, TKA00, TKA01, TKA02, TKA07, TKA09, TKT09, TKVS, TKVST
Click on (IM Activity), select “Maintain Controlling Area” click on button or pres enter key
It take to another screen, here click on it will take to following screen.
Now click on button so it will display following small window.
Enter your company code and pres enter button or click on continue key.
So it will copy few parameters to this screen form company code parameters as follow.
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The other parameters we have to maintain as follow:
Click this to
maintain
Now pres on save button and pres on save button so it will display following dialogue box:
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Just pres enter key or pres on yes button it will save automatically.
Now double click on “Assignment of company code” at left side as in follow window:
Now click on button and assign your company code as follow:
Now pres on save button .
Now double click on “Activate Components/Control Indicators” at left side as I shown in following window:
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It will take to another screen here pres on . In this screen nun of the components will be in active. So we
have active all of them as follow:
Click this to
maintain
Click on save button to save the activity, it display the following information window:
And go back to SPRO screen.
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Maintain Number Ranges for Controlling Documents
PATH: SPRO Controlling General Controlling Organization Maintain Number Ranges for Controlling
Documents.
Transaction Code: KANK
In above window enter your Controlling Area and pres on Maintain Groups button
So it will take to following screen:
In above window go to mane bar “Group + Insert” it will display following window:
In the above window enter text and number range and pres enter key or click on insert button so it will appear on
the top of main window as follow:
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Select the check box and double click number range objects as follow (when you double click on each number range
objects the color of each object will change to blue from black)
Like above do for all number objects.
Now pres on button which appears at top of the screen.
So your all number range objects will assign to your number range as follow:
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Maintain Versions
PATH: SPRO Controlling General Controlling Organization Maintain Versions.
Transaction Code: OKEQ
Select Version 0 and double click on “Settings for Each Fiscal Year”. It will display following screen:
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In this window enter your controlling area and pres enter or click on continue key.
It will display another window click on .
Enter above parameters and Click on save button to save the activity so it will display the following window:
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In the above window pres “YES”:
In the above window type “LP01” as Output Device and pres enter button or click on continue button:
pres enter button or click on continue button:
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Now click on button and go back to SPRO screen.
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PROFIT CENTER ACCOUNTING
A profit center is an organizational unit in accounting that reflects a management-oriented structure of the organization
for the purpose of internal control.
You can analyze operating results for profit centers using either the cost-of-sales or the period accounting approach.
By calculating the fixed capital as well, you can use your profit centers as investment centers.
Profit center Accounting at the profit center level is based on costs and revenues. These are assigned statistically by
multiple parallel updating to all logistical activities and other allocations of relevance for a profit center.
The exchange of goods and services between profit centers can be valuated using the same valuation approach as in
financial accounting or another approach
The master data of a profit center includes the name of the profit center, the controlling area it is assigned to, and the
profit center’s period of validity, as well as information about the person responsible for the profit center, the profit
center’s assignment to a node of the standard hierarchy, and data required for communication (address, telephone
number and so on).
Every profit center is assigned to the organizational unit controlling area. This assignment is necessary because Profit
Center Accounting displays values in G/L accounts.
The system transfers all the data to Profit Center Accounting together with the G/L account to which the data was
originally posted. You can only aggregate data of this structure by using the same
• chart of accounts
• fiscal year variant
• currency
Maintain Controlling Area Settings
PATH: SPRO Controlling Profit Center Accounting Basic Settings Controlling Area Settings Maintain
Controlling Area Settings.
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Create Dummy Profit Center
The dummy profit center is the default profit center to which data is posted when the corresponding object has not
been assigned to a profit center.
You can find out which objects are not assigned to profit centers by analyzing the postings assigned to the profit
center. You can also assess or distribute data from the dummy profit center to the desired profit centers.
It may happen that some objects in your system are inadvertently left without an assignment to a profit center. In this
case, postings to accounts which are defined as revenue or cost elements are assigned to the dummy profit center of the
controlling area to which the object posted to belongs. This ensures that your internal and financial accounting data are
reconciled.
You should not assign data intentionally to your dummy profit center for the purpose of allocating it later. If desired,
define a separate "allocation profit center" for this purpose.
PATH: SPRO Controlling Profit Center Accounting Master Data Profit Center Create Dummy Profit
Center
Transaction Code: KE59
Click on (IM Activity), the following window will display:
Double click on “EC-PCA: Create Dummy Profit Center” or select that and click on button.
Type 1000 number as Dummy Profit center and click on Basic Data or pres enter key.
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Maintain above parameters.

Click on save button to save the activity, and back to SPRO screen.
Define Profit Center
PATH: SPRO Controlling Profit Center Accounting Master Data Profit Center Define Profit Center
Transaction Code: KE51
Click on (IM Activity), the following window will display:
Double click on “EC-PCA: Create Profit Center” or select that and click on button.
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In Profit center field any number and click on Master Data button, it will take to following screen:
After maintaining above all parameters click on Active Button. So it will save automatically.
Note: like above process you can create any number of profit centers as per client or project requirement.
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Scenario in General Ledger Accounting
The scenario combines Customizing settings from different business views. In these Customizing settings, you specify
which posting data is transferred from different application components in General Ledger Accounting, such as cost
center update or profit center update.
For each scenario, the system transfers the posting data relevant for General Ledger Accounting from the actual and
plan documents.
Overview of the Scenarios Delivered by SAP
Scenario Fields Filled Technical Field Name

Cost center update Cost center RCNTR
Sender cost center SCNTR
Preparation for consolidation Trading partner RASSC
Transaction type RMVCT
Business area Business area RBUSA
Trading partner business area SBUSA
Profit center update Profit center PPRCTR
Partner profit center PRCTR
Segment reporting Profit center PRCTR
Segment PSEGMENT
Partner segment SEGMENT
Cost of sales accounting Functional area RFAREA
Partner functional area SFAREA
You have to set up cost of sales accounting. The Functional Area field is not filled automatically by the assignment of
the scenario to your ledger.
Assign Scenarios and Customer Fields to Ledgers
PATH: SPROFinancial Accounting (New) Financial Accounting Global Settings (New) Ledgers Ledger
Assign Scenarios and Customer Fields to Ledgers
Database Table: FAGL_LEDGER_SCEN
Click on (IMG Activity),
Select your ledger and double click on Scenarios so it will display another screen now click on .
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Click on this F4 function to

assign scenarios
Click on save button to save the activity, it will display the following information window:
Just pres enter key or click on continue button and back to first screen.
Now select your another ledger.
Select your ledger and double click on Scenarios so it will display another screen now click on .
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Click on save button to save the activity, it will display the following information window:
Just pres enter key or click on continue button and back to SPRO screen.
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DOCUMENT SPLITTING
Document splitting allows you to display documents using a differentiated representation. In the representation, line
items are split according to selected dimensions. In this way, you can draw up complete financial statements for the
selected dimensions at any time.
Using the document splitting procedure, you can also create a segmented display of a (partial) balance sheet according
to a set of legal requirements (for example, IAS) or according to areas of responsibility.
In addition, you can allocate at the time of posting additional costs (such as realized or valuated exchange rate
differences) to the CO account assignment objects to which the costs relate. Assets can also be subsequently
capitalized at the time of posting.
Features
You can use the document splitting procedure to split up line items for selected dimensions (such as receivable lines by
profit center) or to effect a zero balance setting in the document for selected dimensions (such as segment). This
generates additional clearing lines in the document.
Document Splitting Process

For document splitting to be possible, the system classifies the individual line items as well as the documents. This
takes place using your settings in Customizing. Depending on how a document is classified, the splitting rule selected
for a document specifies how the document is split and for which line items.
SAP delivers a set of standard splitting rules. You can also define your own rules.
Sub functions of Document Splitting
The following functions are part of document splitting:
1. Passive document splitting

2. Active document splitting
Passive document splitting
The system creates a reference to existing account assignments. These account assignments are used as the basis for
line items to be split. The system applies all account assignments that you have defined as document splitting
characteristics in Customizing.
If you have set the Zero Balance Setting indicator for the document splitting characteristic, the system then creates
any necessary clearing lines to ensure that the characteristics produce a balance of zero in each document.
Passive document splitting comprises all document splitting processes, for example, clearing processes that are
determined program-internal and that you cannot control with settings in Customizing. The processes of passive
document splitting are used for the processes of active document splitting and thus the splitting of the document itself.
By contrast, active document splitting comprises all processes used to split the document itself. You control active
document splitting using settings in Customizing.
In these processes, the system creates a relationship to existing account assignments after document entry. Let us
suppose you want to enter a document to clear two receivables. The account assignments of the line items of
receivables are transferred into the line item to be created. The line items can be split. The system applies all account
assignments that you have defined as document splitting characteristics in Customizing.
The system edits the following processes in passive document splitting depending on the business process to split the
document:
• Clearing
Receivable clearing items are created here that form the basis for the line items to be split
• Invoice Reference
A reference to one or more invoices is created here. The reference results from the document entry by entering the
invoice. The invoice in turn forms the basis for the line items to be split.
• Zero Balance Setting per Document (Final Process):
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You can define document splitting characteristics for the general ledger as relevant for the balance sheet. To do this,
you set the Zero Balance Setting indicator for the characteristic. In this case, the system ensures that those
characteristics produce a balance of zero in each document by creating clearing lines. You can then create (partial)
balance sheets on these characteristics. If you have partner characteristics in the document, these are also filled. Partner
characteristics describe the sender and receiver relationships within a posting item.
Two different procedures are used when creating clearing lines:
If the partner characteristics are filled in the documents (for example, transfer of goods), then the document balance is
formed on the characteristics used in the balance sheet, and their partner characteristics. The clearing lines are created
in accordance with this balance since the partner assignments already exist.
If the partner characteristics are not filled in the documents then the system forms two-sided clearing lines according
to an amount procedure. The generated clearing lines then receive the partner assignment from the corresponding
clearing line.
Active document splitting
In this sub function, the line items are split according to the settings in Customizing (the classification of the document
and the splitting rule assigned to the document).
Active document splitting comprises all processes used to split the document itself. You control active document
splitting using settings in Customizing.
By contrast, you cannot control passive document splitting. This is defined program-internal and comprises all other
document splitting processes such as clearing processes.
Active document splitting comprises the following functions:

The system splits the line items according to the classification of the document for a business transaction and the
assigned splitting rule. You define the classifications and the splitting rule in Customizing and can adjust them there.
The splitting rule describes the relationships between sender and receiver of document splitting characteristics based
on classified posting lines.
You can use document splitting only for documents that can be uniquely assigned to a business transaction.
Example:
You want to enter a payment and an invoice in a document. However, the document cannot be assigned uniquely to a
business transaction. The document cannot be posted.
You can also define splitting rules across company codes. The company code clearing lines get the account
assignments from the related company codes.
Example 1: Invoice
A vendor invoice is entered with the following items:
Posting
Account Segment Amount
Key
31 Payables 100.00-
40 Expense 0001 40.00
40 Expense 0002 60.00
Document splitting then creates the following document in the general ledger view:
Posting
Account Segment Amount
Key
31 Payables 0001 40.00-
31 Payables 0002 60.00-
40 Expense 0001 40.00
40 Expense 0002 60.00
Example 2: Payment
The payment for the above vendor invoice then contains the following items when entered (PK = posting key):
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PK Account Segment Amount

50 Bank 95.00-
25 Payables 100.00
Cash Discount
50 0001 2.00-
Received
Cash Discount
50 0002 3.00-
Received
Document splitting then creates the following document in the general ledger view:
PK Account Segment Amount

50 Bank 0001 38.00-
50 Bank 0002 57.00-
25 Payables 0001 40.00
25 Payables 0002 60.00
Cash Discount
50 0001 2.00-
Received
Cash Discount
50 0002 3.00-
Received
Overview of Document Splitting Process
Business Transaction: Payment with Residual Items without Invoice Reference

Two receivables of EUR 600 and EUR 400 are to be cleared.
This example shows the program-internal process flow and the processes of active and passive document splitting.
Process Flow:
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Business Process: Payment (Entry View)
Account Amount AcctAssgmt/ Item Category

PartnerAssgmt
Initial situation: Business process Bank 900 S3
Receivable 1000-
Residual item 100
I. Interpretation of Customizing
Derivation of business transaction (for Bank 900 S3 04000 (cash

example, payment/standard) account)
Assignment of item category
Check validity of item categories for Receivable 1000- 02000
business transaction (customer)
Residual 100 02000
item (customer)
II. Passive Document Splitting for Clearing
Passive document splitting: the Bank 900 S3 04000 (cash

amounts are determined program-internal account)
from the original document
Cannot be set in Customizing Receivable 400- S1 02000
Creating receivable clearing lines (customer)
Receivable 600- S2 02000
(customer)
Residual 100 02000
item (customer)
III. Active Document Splitting
Active document splitting since it Bank 900 S3 04000 (cash

can be set in Customizing account)
Residual items without invoice
reference are split based on the receivable Receivable 400- S1 02000
clearing items (passively) that were split in (customer)
the previous step Receivable 600- S2 02000
(customer)
Residual 40 S1 02000
item (customer)
Residual 60 S2 02000
item (customer)
This is an example of document splitting without residual items. Residual items with invoice reference are split
passively!
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IV. Passive Document Splitting: Zero Balance Setting
Passive document splitting (in Bank 900 S3 04000 (cash

Customizing you can only set that zero account)
balances are calculated.)
After the previous process steps, a Receivable 400- S1 02000
balance remains on account assignments S1, (customer)
S2, and S3. Additional clearing lines need to Receivable 600- S2 02000
be created. In this way, the partner (customer)
characteristics are also filled.
Residual item 40 S1 02000
* Zero balance posting (Free (customer)
balancing units) Residual item 60 S2 02000
(customer)
Clearing 360- S3 / S1 01001*
Clearing 360 S1 / S3 01001*
Clearing 540- S3 / S2 01001*
Clearing 540 S2 / S3 01001*
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Classify G/L Accounts for Document Splitting
PATH: SPROFinancial Accounting (New) General Ledger Accounting (New) Business Transactions
Document Splitting Classify G/L Accounts for Document Splitting.
Database Table: T8G17
Click on (IMG Activity), it will display the following small window.
Enter your company code and pres enter key or click on continue button, so it will take u to another screens follow
now pres on button.
Enter the above specifications.
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Creation of G/L Account
Definition
G/L account master data in the chart of accounts area contains information about the G/L account that is valid for all
company codes. The chart of accounts area also contains data that controls how a G/L account is created in the
To make certain that company codes using the same chart of accounts can also use the same G/L accounts, a master
record is created for the G/L account in the chart of accounts and in the company code-specific areas.
Structure
The chart of accounts:
The account number and account name (short and long text)
The indicator that specifies whether the account is a balance sheet account or an P&L statement account.
At the start of a new fiscal year, the balance of a balance sheet account is carried forward to itself. With P&L statement
accounts, you must specify the account to which the profit or loss is carried forward at the end of a fiscal year.
The account group:
With the account group, you group similar accounts together and control the creating and changing of master records.
They control. The account number interval in which the account number must lie. The screen layout for creating G/L
accounts in the company code-specific area. This means that you can define whether fields require an entry, may have
an entry, or are hidden when creating or changing a master record in the company code-specific area.
Balances in Local Currency Only:
When creating a G/L account in a company code, you can decide whether the transaction figures should only be kept in
the local currency for this account.
You have to set this indicator for clearing accounts you use to clear line items in various currencies with one local
currency amount and without posting any exchange rate differences that may occur.
• Do not set this indicator for A/P A/R reconciliation accounts.
You have to set the indicator for the following accounts:

• Cash discount clearing accounts
• Clearing accounts for goods receipt / invoice receipt
The indicator is usually set for the following balance sheet accounts:
• Accounts without open item management in which no foreign currencies are managed
• You manage a clearing account for goods received and invoices received. This account is posted to menually.
You post the incoming invoices in an invoice currency and the goods received in all cases in the local
currency.
Defining the Tax Category
In tax accounts, you can specify the type of tax on sales/purchases (input or output tax) that can be posted to the
account.
In rare cases, it is useful to assign a certain tax code to an account. You enter the tax code in the master record in this
case. Only this tax code can be used when posting to this account. If a G/L account is not tax relevant, you may make
no specification in this field. For more information on sales tax and other taxes in your system, see the documentation
FI General Topics.
Defining "Posting without Tax Allowed":
If you select this indicator, no tax code needs to be entered when posting to this account. If a tax code is entered, it is
checked according to the tax category for this account.
You use this indicator if taxable and non-taxable postings are to be entered to an account at the same time. In such a
case, you normally set up your own tax code to allow for non-taxable transactions. However, this is not possible - for
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example - for tax entry with jurisdiction code, since no jurisdiction code can be specified for customers abroad. You
would then allow postings without tax codes for the corresponding expense or revenue accounts.
This indicator is not needed for invoice verification postings, since the account assignments are generally derived from
the purchase order. The indicator is therefore not checked by the system for these postings.
For items with no tax code, no tax information is created, and they are not contained in the tax report lists.
Define "Reconciliation Account for Account Type":
You use this field to indicate G/L accounts as being reconciliation accounts. For each sub ledger account, you must
keep at least one reconciliation account in the general ledger. When you post to an account in the sub ledger, the
system automatically posts to the corresponding reconciliation account.
The "Receivables from goods and services" account is an example of a reconciliation account for customers. Enter
Customer in the Reconciliation account for account type field. Enter a Vendor in this field for a vendor reconciliation
account.
Using the reconciliation account procedure, it is possible to create a balance sheet and a profit and loss statement at any
time, since the amounts posted to sub ledger accounts are also posted automatically in the general ledger.
During regular reconciliation, you check whether the balance of the reconciliation account matches the balance of the
corresponding sub ledger account.
You define reconciliation accounts by specifying in the G/L account master record the account type (such as fixed
assets, vendor or customer) for which the account is to be used. In this way, the account can only be assigned to
accounts in the corresponding sub ledger. You set the assignment of the sub ledger account to a reconciliation account
in the master record of the sub ledger account. You cannot post to reconciliation accounts menually .
You have created a reconciliation account "Receivables" for accounts receivable. You must specify the account
number of the reconciliation account in the master records of the customer accounts. The system checks whether the
named reconciliation account is permitted for the account type "customer".
Defining "Open Item Management”:
If you set the "Open item management" indicator in the master record for an account, the line items in this account is
marked as open or cleared.
The balance of an account with open item management is equal to the balance of the open items. General ledger
accounts are kept with open item management if you need to check whether there is an offsetting posting for a given
business transaction.
You should use open item management for bank clearing accounts, clearing accounts for goods receipt/invoice receipt,
and salary clearing accounts.
Bank accounts, however, do not use open item management.

If you subsequently define open item management for a G/L account, this entry only applies to the items which are
posted afterwards. At the date of the change, the account must display a zero balance.
Also, when canceling this indicator, the balance must be zero. You therefore have to clear the remaining open items
before making the change in the master record.
Defining "Line Item Display":
If you set the "Line item display" indicator in the master record for an account, all line items that have been posted to
this account are displayed if they have not been archived.
You use line item display to display the document line items from the account. For line item display, the system lists
all the line items for an account.
For accounts with line item display, the system uses special indices to define the link between the account and the
document. For accounts with many transactions, a corresponding number of indices must be defined and read for line
item display. This means that when posting items to such accounts and displaying line items, additional storage space
and system time are required. Therefore, you should not use line item display for the following accounts:
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• Reconciliation accounts (detailed information is contained in the sub ledger)
• Sales revenue accounts (detailed information in the Sales and Distribution application module)
• Material accounts (detailed information in the "Materials Management" application module)
• Tax accounts (detailed information is not needed since tax data is contained and checked in the document).
Defining the Field Status Group:
You use this field to define which fields are displayed when you post accounting transactions to a G/L account. A field
may have one of the following statuses:
hidden (suppressed)
Entry required (required field)
Ready for input (optional field)
Creation of Zero Balance GL account
PATH: Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual
Processing FS00 - Centrally.
Transaction Code: FS00
In the above screen enter G/L Account no, Company Code and click on create button.
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In the above screen with first tab “Type/Description” give required parameters and go to tab “Control Data”
In the above screen maintain required parameters and go to another tab “Create/Bank/Interest”
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In above maintain parameters.
Define Zero-Balance Clearing Account
In the standard system, you can balance each business area to zero by means of adjustment postings.
You can use the balance sheet adjustment to do this. When you post a document, the system checks the
business area balance and if this is not zero it marks this document for the balance sheet adjustment.
Program SAPF180A reads the marked documents, calculates the adjustment postings required, and
updates these in its own database tables. A second program, SAPF180, reads the adjustment posting
tables and on this basis posts the accounting documents required.
The adjustment postings are posted to a clearing account. This account fulfills the function of a receivable or
payable from a business area against all other business areas.
• The balance sheet adjustment generates summarized transfer postings to the clearing account.
• You can run a balance sheet adjustment as often as you require.
• You cannot however run the balance sheet adjustment without first activating the business area
balance sheets for the company code in question.
• You can display the calculated adjustment postings for each individual document from the
document display.
PATH: PROFinancial Accounting (New) General Ledger Accounting (New) Business Transactions
Document Splitting Define Zero-Balance Clearing Account.
Database Table: T8G30B
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Click on (IMG Activity), it will display the following window.
Select the line and double click on “Accounts” under Dialog Structure.
The above small window will display so enter your chart of accounts and pres enter or click on continue button.
It will take u to another screen there click on button.
Use this F4 function

to assign GL account
In the above by using F4 function assign Zero Balance GL account which you created.
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Creation of SBI Main Bank GL account
In the above screen enter G/L Account number, Company Code and pres Create button
After entering above parameters go to next tab “Control Data”
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After entering above parameters go to next tab “Create/Bank/Interest”
Click on save button to save the activity
Creation of SBI Cheque Deposit GL account
Enter new G/L Account number in G/L Account field and pres create button .
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Specify the parameters as the following screen:
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Creation of SBI Cheque Issue GL account
Enter new G/L Account number in G/L Account field and pres create button .
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Specify the parameters as the following screen:
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Define House Banks
PATH: SPROFinancial Accounting (New) Bank Accounting Bank AccountsFiscal Define House Banks
Transaction code: FI12

Database Table: T012, T012D, T012K, T012T
Enter your company code and pres enter key or click on continue key.
It will take u to another screen there click on .
After giving above parameters click on button.
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In the above window give complete address details and pres enter or pres on continue button.
Now save the screen.
Double click on “Bank Accounts” under Dialog Structure. It will take you to another screen there click on
.
Click on this button for

next entry
Click on this F4
function to select GL
account
In the above screen give all the required specifications. Click on F2 function of G/L field to assign relevant GL account
which we already created and click on next button for next entry.
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Click on this button for

next entry
Click on this F4
account
which we already created and click on next button for next entry.
Click on this F4
account
which we already created.
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Define Number Ranges for Checks
PATH: SPROFinancial Accounting (New) Accounts Receivable and Accounts Payable Business
Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Check Management
Define Number Ranges for Checks.
Transaction code: FCHI
Click on (IMG Activity),
Click on this
change button
In the above screen specify above 3 parameters and pres on Change button .
It will take you to another screen now click on this create button . So it will display following “Create
Lot”window:
Pres enter key or click continue button and again now click on this create button .
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Pres enter key or click continue button so the entries will insert to main window.
Assign House Bank details to relevant GL Accounts
Enter the “SBI main bank” GL account number in “G/L account” field and click on Edit button
Go to “Create/Bank/interest” tab. As in following screen assign House Bank details.
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Save the screen.

Enter the “sbi cheque deposit a/c” GL account number in “G/L account” field and click on Edit button
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Save the screen.
Enter the “sbi cheque issue a/c” GL account number in “G/L account” field and click on Edit button
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Creation of Vendors (Sundry Creditors) Reconciliation Account
Enter G/L Account number, Company Code and pres on Create Button .
The following screen will appear:
Enter the above parameters.
Select next tab “Control Data”
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Enter the above parameters.

Select next tab “Create/Bank/Interest”
Enter the above parameters:
Click on save button to save the activity.
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Creation of Customers (Sundry Debtors) Reconciliation Account
Enter G/L Account number, Company Code and pres on Create Button .
The following screen will appears:
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Creation of Customer Master Record
PATH: Accounting Financial Accounting Accounts Receivable Master Records Maintain Centrally XD01
– Create.
Transaction Code: XD01

Database tables: KNA1, KNB1, KNB5, KNVP, KNVV, KNVD
When you enter into the transaction it will display the following box.
Maintain the above parameters and pres enter key or click on continue button.
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In above screen under “Address” tab we maintain full address details.

Now go to another tab “Payment Transactions”
In the above screen maintain customer bank details.
Now click button at the top of window.
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It will display company code related tabs as follow:
Click on F4 function to
assign GL account
In the above screen under “Account Management” tab assign Customer Reconciliation GL Account which we created
and maintain parameters as above.
Now click on button so it will display sales area related tabs as follow:
Under “Sales” tab:
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Maintain all above parameters under “Sales” tab.
Go to “Shipping” tab and maintain parameters as follow:
In the above screen under “shipping” tab after maintaining parameters go to “Billing Documents” tab
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Now under this tab maintain above parameters.
Once u click on save button it display the following information and it contain the customer number.
To go back to SPRO screen.
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Creating Vendor Master Record
PATH: Accounting Financial Accounting Accounts Payable Master Records Maintain Centrally XK01 –
Create.
Transaction code: XK01

Database Tables: LFA1, LFB1, LFM1, LFM2, LFBK, LFB6
When you enter into the transaction it will display the following window.
Maintain above parameters and pres enter key so it will take to another screen.
After entering above parameters pres on enter button two times so it will take to another screen
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In above screen we maintain the vendor bank details. Now pres enter button so it will take to another screen:
In above screen assign vendor reconciliation Account and other parameters and pres enter button 3 times so it will take
to another screen.
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After entering above parameters just pres enter 2 times so it will display following window:
Click on YES button so your vendor will be created.
It will display the above message at the bottom of the screen with vendor number.
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NOTE: Before start posting create all G/L accounts in your company code as I given the table at the
end of this book.
G/L Posting F-02
PATH: AccountingFinancial AccountingGeneral LedgerPostingF-02 - General Posting
Transaction code: F-02
In the following entry we are going to post is an G/L related “Office Rent paid”. For this the normal G/L entry is:
Rent/Rats A/C Dr 25000/-

SBI Cheque issue A/C 25000/-
It will display the following screen:
In the above screen:

1) Document Date : The date is when transaction is performed
2) Posting date : The date is you are posting this entry or document
3) Type : Document Type
4) Company Code : In which Company code this Document is being raised
5) Period : In which month this Document is being raised
6) Currency/Rate : Document Currency
7) PstKy : Posting key of 1st line item
8) Account : Debit G/L Account Number
In the above screen maintain required parameters and pres enter button.
So it will take you to following screen:
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1) Amount : Document Amount
2) Text : Description of the document
3) PstKy : G/L Credit Posting Key
4) Account : Credit G/L Account
Now click on button so it will display the following screen:
In the above screen maintain all parameters and pres enter button it will display the following screen:
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In the above screen give “ * ” symbol in “Amount” Coolum and “ + ” symbol in “Text” Coolum and pres enter button
so it copy the values and Text from previous screen.
No go to Menu bar “Document - Simulate” so it will display the following screen:
In the above screen you can watch the entry.

To post the entry either click on save button or go to Menu bar “Document - Post”
While posting it will gives you the following message.
In the message it gives Document number for your entry from number interval which you had given to SA document
type.
Now back to easy access screen.
Report 1 - Display/Change Line Items

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Note: The above entry will get update with all ledgers like Leading ledger and Non-Leading ledger. This you can
view in following 3 reports.
PATH: Accounting Financial Accounting General Ledger Account FBL3N - Display/Change Line Items
Transaction Code: FBL3N
By the above transaction code it will display the following screen:
In the above screen enter you company code, select radio button “All Items” and click on Executive button. So it will
display the following report.
View it and back to easy access screen.
Report 2 - FAGLB03 - Display Balances (New)
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PATH: Accounting Financial Accounting General Ledger Account FAGLB03 - Display Balances (New)
Transaction Code: FAGLB03
2. Click on this
Multiple
Selection button
5. Click on
this executive
button
1. Click on this button and select your
Non-Leading ledger
3. Select your G/L accounts from

which you want to draw reports
4. Click on this executive

button
In the above screen select G/L Accounts for which you want to draw the report and executive the report so it will show
the following report: (Follow the steps as I shown above boxes)
Now double click on above Debit, Credit, Balance amounts, so it will show detail report as follow: (I showen only
Balance one)
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Back to easy screen.
Note: The above report is shown on “Z2” Non-Leading Ledger. Now you can change the Non-Leading Ledger to
another (Z1) and draw the report
Report 3 - FAGLL03 - Display/Change Items (New)
PATH: Accounting Financial Accounting General Ledger Account FAGLL03 - Display/Change Items
(New)
Transaction Code: FAGLL03
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2. Select the
G/L’s as you
required
4. Select
executive
button
1. Change the ledger as

you required
3. Select this
Radio Button
In the above screen select the Non-Leading ledger, G/L accounts and executive the activity. So it will show the
following screen:
View the above report and back to easy access screen.
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FB01L - Enter General Posting for Ledger Group
PATH: AccountingFinancial AccountingGeneral LedgerPostingFB01L - Enter General Posting for Ledger

Group
Transaction Code: FB01L
Here we are posting to a Non-Leading Ledger that is (X2)

Here we are posting a “Telephone expenses paid”. For that the following entry will arise:
Telephone expenses a/c Dr 44454/-

SBI Cheque Issue a/c 44454/-
Enter into the above transaction:
Enter you Non-Leading

Ledger
In the above screen maintain the Document date, Document Type (SA), Company code, Posting date, Currency/Rate,
Ledger Grp, PstKy (Posting Key), Account (Your Telephone Expenses G/L a/c number as you created).
Once you maintain the above parameters pres enter button so it will display the next screen as below:
In the above screen give amount for debit item, enter Text, posting key (PstKy) and Cash in hand G/L a/c number in
Account field for credit entry.
Now pres on button, so it will display the following screen:
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NOTE: In the above screen enter Cost Center, Profit Center if create only, if don’t create them you can leave
blank those fields
In the above screen enter Business area, Cot Center, Profit Center, Segment, Functional Area and pres enter button so
it display the following screen:
In the above screen enter “ * “ symbol to Amount field and “ + ” symbol to Text field.
No go to Menu bar “Document - Simulate” so it will display the following screen:
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In the above screen you can watch the entry.

To post the entry either click on save button or go to Menu bar “Document - Post”
While posting it will gives you the following message.
In the message it gives Document number for your entry from number interval which you had given to SA document
type.
Now back to easy access screen.
To view reports go to following transaction:
Report 1: FBL3N
Report 2: FAGLB03
Report 3: FAGLL03
Report 4: FS10N
Executive above reports with Leading and Non-Leading Ledgers (X1, X2)
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Posting G/L Entry with Enjoy Transaction
PATH: AccountingFinancial AccountingGeneral LedgerPostingFB50 - Enter G/L Account Document
Transaction Code: FB50
By this transaction you can post similar nature multiple transactions at a time.
With the above transaction the following screen will display:
To simulate click on
this Button
blank those fields
In the above screen you enter multiple debits and a credit and simulate the screen.
In the above screen you can view simulated entry. Now click on save the button to save the entry.
After you save the screen it displays the above information with Document number.
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Back to easy access screen.
To view report goes to following transaction:
Report 1: FBL3N
Report 2: FAGLB03
Report 3: FAGLL03
Report 4: FS10N
Enter G/L Account Document for Ledger Group
PATH: AccountingFinancial AccountingGeneral LedgerPosting FB50L - Enter G/L Account Document for
Ledger Group
Transaction Code: FB50L
By this transaction you can post similar nature multiple transactions at a time.
With the above transaction the following screen will display:
Enter your
Non-Leading
Ledger
blank those fields
In the above screen you enter multiple debits and a credit and simulate the screen.
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In the above screen you can view simulated entry. Now click on save the button to save the entry.
After you save the screen it displays the above information with Document number.
To view report goes to following transaction:
Report 1: FBL3N
Report 2: FAGLB03
Report 3: FAGLL03
Report 4: FS10N
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Posting Customer Credit Invoice
PATH: AccountingFinancial AccountingAccounts ReceivableDocument EntryF-22 - Invoice – General

With above transaction the following screen appears:
In the above screen enter Document Date, Posting Date, Document Type, Company Code, Currency/Rate, Pstky
(Posting Key) and Account (Customer number).
After above parameters click on enter button so it display another screen as below:
In the above screen enter Amount of invoice, Bus.Area (business area), Text, Pstky (Posting Key) and Account (Sales
account number).
Once you maintain above all parameters click on enter button, so it display the following screen:
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In the above screen give “ * ” to amount field and give “ + ” to Text so it will copy previous screendata to this screen
Now click on button so it will display the following screen:
blank those fields
In the above screen maintain required parameters as I showen and pres enter button.
Now go to Menu bar (Document + Simulate)
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Now go to Menu bar “Document + Post”, so it will post the transaction and give following message:
In the above message is give document number for above transaction from the interval which we maintain for the
Document type “DR”.
Customer Reports
PATH: Accounting Financial Accounting Accounts Receivable Account FBL5N - Display/Change Line
Items
Transaction code: FBL5N - Display/Change Line Items
By the above transaction code the following screen displays:
In the above screen select your customer, company code, land select radio button All items, and click on Executive
button so it will display the below screen:
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This red button

indicates “Open Items”
In the above screen it shows report as we posted credit invoice.

The red symbol “ ” indicates “Open Item” that means the invoice is raise on credit based but not cleared (not yet
paid).
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Standard Clearing Credit Customer Invoice
PATH: Accounting Financial Accounting Accounts Receivable Document Entry F-28 - Incoming
Payments
By the above transaction code it display following screen:

• Enter Document Date, Posting Date
• Enter Document type, Company code
• Enter Posting Period, Currency/Rate
• Enter Account under Bank Data (in this field give SBI Cheque Deposit G/L Account Number)
• Enter Amount (In this Field Enter the Credit Invoice Amount which you want to clear)
• Enter Busniess Area, Profit Center
• Enter Account under Open item Selection (In This field Enter Your Customer Number from whom you
received amount)
Once you enter above all parameters pres on enter button so it will display the following screen:
.
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Double click on this amount so it

will de-activate
To clear this
field should
be zero
In the above screen under “Account items” you be having many open items (In Blue color). We have do deselect all
other open items (To Deselect items just Double click on other items one by one so they convert into black color)
except one which you are going to clear now.
Always after maingk changer “Non Assigned” field should be Zero.
Not go to Menu bar “Document – Simulate”, so it display the following screen:
To post the entry go to Menu bar “Document - Post”, so it post the entry and shows the following message:
In the above screen it gives the Clearing document number form DZ document type.
Back to easy access screen:
Reports
Items
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This is your cleared

invoice
In the above screen you can view the cleared item.
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Clearing Open Item “Partial Payment”
Note: post one open item with transaction code: F-22 (for example I had an open item worth Rs.150000 /-)
Payments
Note: In this transaction I am clear 45000 as Partial Payment.
In the above screen maintain all parameters as required as above and pres enter button so it will display the following
screen:
1. Click on this tab
2. Double click on this field. It will

show amount we receiving.
• In the above screen first go to “Partial Pmt” tab.
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• Under “Account Items” if you have multiple items deselect all other line items except one which you want to
clear.
• Under “Payment amount” it will display full invoice amount so double click on that amount, now
automatically it will changes the amount to actual Partial amount which we are suppose to clear today.
• Not Assigned field will be zero now.
Not go to Menu bar “Document – Simulate”, so it displays the following screen:
Back to easy access screen:
Reports
Items
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In the above screen you can view the cleared item of Rs.45,000/- as credit item (in SAP the credit entries will be
shown by “ - ” symbol at the end of amount for example “Rs.45000-”)
Till you clear the balance amount those line items won’t be convert to green symbol.
Note: clear the balance amount in normal/Standard clearing and view the report
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Clearing Open Item “Residual Payment”
Note: post one open item with transaction code: F-22 (for example I had an open item worth Rs.100000 /-)
Payments

Note: In this transaction I am clear Rs.60000/- as Partial Payment.
In the above screen maintain app required parameters as I shown above and click on enter button so it will display the
following screen:
1. Select this tab (Residual Items)
2. Double click on this button so

it will show only balance to be
received amount
• In the above screen first go to “Res.items” tab.

clear.
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Reports
Items
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In the above screen it will we can view it has cleared the whole credit invoice entry of Rs.100000 and showes only
balance of Rs.40000/- only.
It won’t show the cleared amount of Rs.60000/- in the report that we have to mention in text only.
Now clear the balance in normal/Standard clearing of Rs.40000/- and view the entry in report.
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Posting Vendor Credit Invoice
PATH: AccountingFinancial AccountingAccounts PayableDocument EntryF-43 - Invoice – General
Transaction Code: F-43
With above transaction code it will display the following screen:
In the above screen enter Document Date, Document type (KR), Company code, Posting Date, Currency/Rate, PstKy
(Posting key), Account (Vendor number).
After you enter above parameters pres on enter button so it will display the following screen:
In the above screen enter Amount (Invoice Amount), text for credit information,
Enter PstKy (Debit G/L posting key), Account (Purchases G/L account number).
Once you enter the above parameters pres enter button so it will display the following screen:
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In the above screen for Amount field enter “ * ” symbol and for Text field enter “ + ” symbol and pres enter button
and click on button so it will display the following scereen:
In the above screen enter those parameters and click on enter button.
Now go to Menu bar “Document + simulate”, it will display the following screen:
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In the above screen you can view the G/L entry. Now go to Menu Bar “Document + Post” so it will post the entry and
give the following message.
In the above message it displays the Document number for the above entry from KR number range.
Report on Vendor Line Items
PATH: AccountingFinancial AccountingAccounts PayableAccountFBL1N - Display/Change Line Items.
By above transaction code the following screen display:
Hear you can select specific

vendor also
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In the above screen select radio button “All items” and click on or cick F8 button so it will display the following
screen:
View line items and back to easy access screen.
Standard Vendor Line Item Clearing
PATH: AccountingFinancial AccountingAccounts PayableDocument Entry Outgoing PaymentF-53 –

Post.
By above transaction code the following screen displays:
In above screen maintain Document date, Posting date, Document type, Company code, Period, Currency/Rate, under
Bank date maintain Account (SBI Cheque issue G/L a/c number), Amount (Amount which you are clearing now), text,
under Open Item Selection maintain Account (give your Vendor number) and pres enter button, so it will display the
following screen:
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• In the above screen under “Standard” tab.

clear.
To post the entries go to Menu bar “Document - Post”, so it post the entry and shows the following message:
In the above message it gives an Vendor Clearing document number for KZ document number.
Report with Standard Vendor Credit Invoice Clearing
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vendor also
screen:
In the above screen you can view cleared credit invoice.

Partial Payment Clearing to Vendor Line Item

Post.
Note: for this clearing post one Vendor Open Item for Rs.300000/-
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following screen:
Double click on this so

it will display the
clearing amount
Deselect these lint

items
• In the above screen under “Partial Pmt” tab.

• Under “Account Items” if you have multiple items, deselect all other line items except one which you want to
clear.
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In the above message it gives a Vendor Clearing document number for KZ document number.

vendor also
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screen:
In the above screen we can view Rs.300000- /- with Document type KR and Rs.175000/- with Document Type KZ.
Above it shows against Rs.300000- - invoice we cleared Rs.175000/-.but booth line items lies at one place till we clear
rest of the payment.
With “Standard clearing” clear the rest of the amount (That is Rs.1250000/-) also then total invoice related line items
will be cleared, View the report again after standard clearing.
Residual Payment Clearing to Vendor Line Item

Post.
Note: for this clearing post one Vendor Open Item for Rs.200000/-
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following screen;
• In the above screen under “Residual item” tab.

• Under “Account Items” if you have multiple items, deselect all other line items except one which you want to
clear.
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• Under “Payment amount” it will display blank field against the invoice which we are clearing now, so double
click on that amount, now automatically it will changes the amount to actual Partial amount which we are
suppose to clear today.
In the above message it gives a Vendor Clearing document number for KZ document number.

vendor also
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In the above screen select radio button “All items” and click on or click F8 button so it will display the following
screen:
In the above screen you can view the total invoice will be cleared and it shows only the outstanding amount in open
item.
Clear the balance amount in standard payment methods and view the report.
Back to easy access screen
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Parking Documents
These documents are used to enter or store incomplete documents in SAP. These documents can be complete or
checked and then post at a later date. Parked document information won’t be update with any of G/L till is post again.
You can park data relating to customers, vendors, G/L accounts, and asset accounts. There is an additional fast entry
function for G/L accounts. For assets, you can only enter acquisitions. Furthermore, you can park tax information and
special sales, but you cannot park special sales for bills of exchange or down payments.
SAP provides two transactions for document parking: the standard transaction and the single screen transaction
(Enjoy).
You can also check the document for completeness. For example, the system checks whether the document balance is
zero and whether entries have been made in all required entry fields (such as posting key and account number).
The authorization checks performed for document parking are basically the same as those performed for standard
document entry and processing. The assignment of authorizations enables the system to differentiate between users
who can only park documents and those who can park and post documents.
No tolerance checks are performed. The system checks for erroneous entries. For example, you cannot enter an
undefined business area. You can use account assignment models when parking documents, but not reference
documents.
PATH: AccountingFinancial Accounting General Ledger PostingF-02 - General Posting
By above transaction code it will display the following screen,
In the following transaction we are trying post “Machinery Maintains exp”
In the above screen give all information as I shown.

Posting key is 40 (G/L Debit) and account is Machine maintains exp G/L.
Now pres enter button so it will display the following screen:
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In the above screen I has provided debit amount as “125000/-” and cost center but I don’t have credit information now
so I am parking this entry in the middle as below:
Now go to menu bar “Document + Park” it will display the following screen:
Above document has been parked with Document number 100010.
Posting Parked Document
PATH: Accounting Financial Accounting General Ledger Document Parked Documents FBV0 -
Post/Delete
Transaction Code: FBV0
By above transaction code it will display the following screen,
In the above screen enter Company Code, Parked Document Number, Fiscal Year and pres enter button so it will
display the following screen:
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In the above screen it display the debit item as I parked with that information now I am giving credit information like
document header text, posting key, account.
Provide information to above screen and pres enter button it will display the following screen:
In the above screen give “ * ” to a mount Coolum and pres enter button
Go to menu bar “Document + Post” it will display the following screen with information as below:
In the above screen it shows the information saying parked document was posted.
Now view report the database and G/L’s are updated.
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Sample Document
Sample document is a template for original accounting document. Sample documents as reference document entered
specifically for posting with sample documents. A sample document does not update G/L’s
These documents hold separate number range that is “X2” this is assigned to number range under your company code.
During document entry, you can have data from another document defaulted. The items from this reference document
can be:
• Transferred without changes
• Used for reverse postings
• Changed
• Omitted
• Enhanced
In contrast to an accounting document, sample documents do not update transaction figures. They serve merely as
data sources for an accounting document. Their advantage is that you can change or enhance them. You therefore use a
sample document rather than an accounting document if you need a reference document for which you want to define
the layout yourself.
You use a sample document as a reference document in which assignment to more than one cost center is defined. If
you want to assign to other cost centers, you can change the values in the sample document. If you use an accounting
document as a reference document, you cannot make these changes because you also have to change the account
assignments relevant for accounting.
You enter sample documents with a special function to ensure that these documents cannot be accidentally posted as
accounting documents.
If you store a sample document, the system automatically assigns a number to this special document. To do this, the
system uses the number interval X2. This number range may only be used by the system. You cannot assign it to any
document type. You have to set up this number range in all the company codes where sample documents are used. You
have to use key X2 for this number range.
Define Number Range for Sample Document
PATH: SPROFinancial Accounting (New) Financial Accounting Global Settings (New)

DocumentDocument Number RangesDocuments in Entry ViewDefine Document Number Ranges for Entry
View.
In the above screen enter your company code and click on “change intervals” button.
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It will display the following screen.
In the displayed screen click on it will display following window:
In the above window enter “X2”, year, From Number, and To number interval and click on enter button.
Save the activity and back to SPRO screen.
Creation of Sample Document
PATH: AccountingFinancial AccountingGeneral LedgerPostingReference DocumentsF-01 - Sample

Document
In this example I am creating sample document for G/L entry:
Marketing Expenses G/L a/c Dr 150000/-

To SBI Cheque issue G/L 150000/-
By above transaction it will display the following screen:
In the above screen enter:

Document Date, Posting Dates, Document Type, Company Code, Currency, PstKy(Posting Key as Debit G/L
40), and Account (Marketing Expenses G/L number)
After entering above all information pres enter it will display the following screen:
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Amount(Amount for debit line item), text, PstKy(Credit posting key as 50), Account(Credit G/L SBI cheque
issue number)
After providing all above information pres enter button so it will display the following screen
In the above screen enter “*” to amount, “+” to text fields and pres enter so it will copy the information from previous
screen.
Not go to menu bar “Document + post”. It will post it entry
After post it will issue an message with Sample Document number as above.
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To view or change Sample Document
PATH: AccountingFinancial AccountingGeneral LedgerDocumentReference DocumentsSample

DocumentFBM2 – Change
In the above screen enter your Sample document number which you want to post now to “Document Number ” field
and enter information to “Company code”, “Fiscal Year”
Pres enter button so it will display the following screen:
In above screen either click on either of the line items and make changes if need and save the document.
Posting Sample Document
PATH: Accounting Financial Accounting General Ledger Posting F-02 - General Posting
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In the above screen just click on “Post with reference” button it will display the following screen:
In the above screen enter your Sample document number which you want to post now to “Document Number ” field
and enter information to “Company code”, “Fiscal Year”
Pres enter button two times so it will display the following screen:
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In the above screen go to menu bar “Documents + Post” it will post the entry and display the following information
message.
The above message shows document posted number.
(NOTE: like above any number of time you can post the same document.)
Delete Sample Document
PATH: Accounting Financial Accounting General Ledger Document Reference Documents Sample
Document F.57 – Delete
Transaction Code: F.57
In the above screen enter your Company code, Document Number (Sample Document Number of which you want to
delete), Fiscal year, Reference docyment type.
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Deflat the check box “Test Run”
Now click on execute button so it will display the following window:
In the above window click on “Yes” button.
At final it will display the above information window about deleted documents details.
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Recurring Entries
Definition
Periodically recurring entries posted by the recurring entries program based on recurring entry documents. This
process is comparable to the standing order you give to your bank to deduct your rent, premium payments, or loan
repayments.
Recurring entries are business transactions that are repeated regularly, such as rent or insurance. The following data
never changes in recurring entries:
• Posting key
• Account
• Amounts
You enter this recurring data in a recurring entry original document. This document does not update the transaction
figures. The recurring entry program uses it as a basis for creating accounting documents.
The system uses the recurring entry original document that you enter as a reference. It is not an accounting document
and therefore does not affect the account balance.
In the recurring entry document, you define when a posting is to be created with this document. You have two options
for scheduling. Postings can be made periodically or on a specific date:
• For periodic postings, specify the first and last day of execution, as well as the interval in months.
• If you want to specify certain dates, enter a run schedule in the recurring entry original document.
Recurring Document has separate number range that is “X1” to this number range we need to assign number interval to
you company code.
Define Number Range for Sample Document
PATH: SPROFinancial Accounting (New) Financial Accounting Global Settings (New)

DocumentDocument Number RangesDocuments in Entry ViewDefine Document Number Ranges for Entry
View.
In the above screen enter your company code and click on “change intervals” button.
It will display the following screen.
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In the displayed screen click on it will display following window:
In the above screen we gave “X1” as number range and interval for present fiscal year.
Save the activity and back to easy access screen.
Creation of Recurring Document
PATH: Accounting Financial Accounting General Ledger Posting Reference Documents FBD1 -
Recurring Document
Transaction code: FBD1
By the above transaction it will display the following screen:
In this example I am posting following entry:
Office rent a/c Dr 5000/-

Salary a/c Dr 6000/-
Land Lease a/c Dr 7000/-
Audit Fee a/c Dr 8000/-
To SBI cheque issue a/c 26000/-
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In the above screen enter values:

Company code
First run on (From which date the run schedule start)
Last run on (On which date the run schedule ends)
Interval in months
Run date (On which date the entry has to be run)
Pstky (Debit posting key)
Account (Debit G/L Account number)
Enter all above parameters and click on enter button so it will display the following screen:
In the above screen I entered amount for previous debit item, cost center (if CO is active and Cost Centers are created)
Another debit posting key and another G/L a/c number for next line item and click on enter button so it will display the
following screen:
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following screen:
following screen:
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Credit posting key and Credit G/L a/c number for next line item and click on enter button so it will display the
following screen:
In the above screen put “*” symbol to amount field and “+” symbol to Text field and pres enter button.
Now go to menu bar “Document + post” it will display the following message.
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In the above message it shows the Recurring document number
Creation of Run Schedule
PATH: SPRO Financial Accounting (New) Financial Accounting Global Settings (New) Document
Recurring Entries Define Run Schedules
Database table: T054, T054T
By above transaction it will display the following screen click on
In above screen enter new Run Schedule name and description.

Enter Run Dates
PATH: SPRO Financial Accounting (New) Financial Accounting Global Settings (New) Document
Recurring Entries Enter Run Dates
Database table: T054A
By above transaction it will display the following window:
In above window enter Run schedule and pres enter it will display the following screen in it click on
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In the above screen enter the schedule dates to which you want to run the recurring document.
View Recurring Document
PATH: AccountingFinancial AccountingGeneral LedgerPeriodic ProcessingRecurring EntriesF.15 – Lists
Fill the above parameters and click on executive button so it will display the following screen:
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Execute Recurring Document
PATH: AccountingFinancial AccountingGeneral LedgerPeriodic ProcessingRecurring Entries F.14 -

Execute
In the above screen enter the parameters like:

Company Code
Document Number
Fiscal Year
Settlement period
Batch Input Session Name
Enter the above parameter and click on Executive button so it will display the following message.
The above message says the Batch input Session was created with name we gave in above screen
To executive the sessions go to menu bar “Services + Batch Input + Session” it display the following screen:
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In the above screen we can view your session with your session name, so select that and click on “Process” button it
will display the following window:
In above window select “Display errors only” radio button and click “Process” button. It thee is o any error s it will
executive session and display the following information
In the above window just click on “Exit batch input” button.
Check you G/L report with Transaction Code: FBL3N
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Maintain Terms of Payment (Discount with Customer)
PATH: SPROFinancial Accounting (New) Accounts Receivable and Accounts PayableBusiness

TransactionsOutgoing Invoices/Credit MemosMaintain Terms of Payment
Transaction Code: OBB8

Database Table: T052, T052U, TVZB, TVZBT
By above transaction code it will display the following screen, click on :
In the above screen enter “Payt Terms” code to payment term

“Sales text” description to payment term
“Account type” either Customer or Vendor flag the check box or booth
“Default baseline date” either Document date, Posting date, Entry date
“Payment terms” Discount percentages and No of days.
(NOTE: The above payment term we are doing for customer if we need to create payment tern to vendor under
Account type select Vendor check box and all other process is same)
In the above screen under “Payment Terms” that means if the customer is paying money in first 12 days he will get
12% of discount, if he pay from 12 days to 20 days from base line date he will get 8% of discount after that he wont
get any discount.
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Assign the Payment term to Customer Master
PATH: Accounting Financial AccountingAccounts ReceivableMaster RecordsMaintain CentrallyXD02 -

Change
Transaction code: XD02
In the above screen enter your company code and customer code and pres enter button so it will enter in to customer
master data.
Now in the customer master click on , it will display the following screen:
In the above screen under “Payment Transactions” Tab to “Terms of Payment” field enter you payment terms code and
save the activity.
Assign “Discount Allowed” G/L account to Transaction Key
Transaction code: OBXI
NOTE: Transaction key is “SKT”
By this transaction code it will display the following box:
In the above box enter your chart of account and click on enter button, it display the following screen:
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In the above screen just click on save button so it will display the following screen:
In the above screen enter your “Discount Allowed” G/L account number.
Posting Customer Invoice
PATH: AccountingFinancial Accounting Accounts ReceivableDocument EntryF-22 - Invoice – General
In the following screen:
In the above screen enter required information and pres enter so it will display the following screen as below:
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In the above screen we enter invoice amount, posting key, Credit G/L account, but the payment terms will appear
automatically because we assign terms of payment code to customer and the same customer we taken in the first screen
above to raise the invoice.
In the above screen we enter “*” to Amount field and “+” to text field,
Click on button and assign Profit center information and pres enter button.
Then go to Menu Bar “Document + Simulate”
The following screen appears:
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No to post the entry either click on save button or , go to Man bar “Document + post” your entry will be posted.
Clearing Customer Invoice
NOTE: Clearing customer invoice with in 12 days with an 12% of discount
PATH: AccountingFinancial AccountingAccounts ReceivableDocument EntryF-28 - Incoming Payments
Give the invoice amount

after the discount
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In the above screen maintain all parameters as I shown.
In amount Coolum give after discount amount (In the above example100000*12%/100 = 88000)
In the above screen deselect all other line items except one which you clearing now.
Go to menu bar “Document + Simulate”.
In the above screen you can view the entry to clearing customer open item with discount.
Now go to menu bar “Document + Post”, it will post the entry as issue the following message.
Now view the reports:

FBL5N: Customer Report
FBL3N: G/L Report.
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TAX ON SALES AND PURCHASES
Tax is calculated from expenses or revenues, which is a base amount. A base amount may include cash
discount or not. If it includes it is a net base amount otherwise it is gross amount. It varies from country to
country. To determine the base amount, whether to include cash discount or not , set the indicator in basic
settings of taxes on sales/purchases.
You can use the SAP System to manage various types of tax according to the legal requirements of a
country or a region. The Financial Accounting components Accounts Receivable (FI-AR), Accounts Payable
(FI/AP), and General Ledger provides the following comprehensive tax functions:
Tax calculation: The system calculates tax amounts with or without cash discount based on the tax
base amount.
Tax posting: The system posts the tax amounts to defined tax accounts.
Adjustments: The system corrects tax amounts, in the case of cash discount or other deductions, for
example.
Tax reporting: You can use the system to create tax returns.
Tax on Sales and Purchases
Taxes on sales and purchases are levied on every sales transaction in accordance with the principles of
VAT. This applies to input and output tax, for example.
Input tax is calculated using the net invoice amount and is charged by the vendor.
Output tax is calculated using the net price of products and is charged to the customer.
Companies can offset input tax against output tax, paying the balance to the tax authorities. Tax authorities
can set a nondeductible portion for input tax which cannot then be claimed from the tax authorities.
The Accounts Receivable, Accounts Payable, and General Ledger application components support the
calculation and posting of tax as follows:
• The tax amount can be determined upon request
• The tax amount is checked by the system at document level
• The tax amount is posted to the tax accounts automatically
• A tax adjustment can be performed automatically, if required, for cash discount postings and other
deductions
These transactions are controlled using Customizing, whereby the following specifications need to be made:
• To determine the tax amount, the system calculates a base amount, the composition of which varies
from country to country. You determine whether the base amount for tax calculation is to include the
specified cash discount amount. This information must be defined for each company code.
• To enter and determine taxes automatically, a tax code is required, which will include the tax rate
prescribed by law.
• The tax amount is generally posted automatically. For posting, specify the tax accounts to which the
individual taxes are to be posted.
• In a G/L account master record, you can specify whether the account is a tax account, and if so, which
tax type (input tax or output tax) can be posted to the account. For all other G/L accounts, you can use
the master record to specify a tax rate and a tax type, or specify that it is not tax-relevant.
NOTE: in India the taxes or INPUT TAX (Tax on purchases), OUTPUT TAX (Tax on sales)
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INPUT TAX
• Excise Duty Paid

• CESS Paid
• VAT Paid
• CST Paid If the tax is with in the State VAT will be calculated, If the tax is out of
state CST will be calculated
OUTPUT TAX
• Excise Duty Payable

• CESS Payable
• VAT Payable If the tax is with in the State VAT will be calculated, if the tax is
• CST Payable out of state CST will be calculated
Step 1: Define Condition type
You determine the calculation type for a condition type in Customizing. This determines how the system
calculates prices, taxes, discounts and surcharges for a condition. When setting up condition records, you
can enter a different calculation type than the one in Customizing. At present all available calculation types
are permitted. The field ‘Calculation type’ can however not be accessed if this field is left empty. After the
data release has been printed, if the field has not been completed manually, the proposal is automatically
taken from Customizing. After this it is no longer possible to make manual changes.
If you use different calculation types for what are otherwise the same conditions (for example, percentage,
as a fixed amount or quantity-dependent), you do not have to define different condition types in
Customizing. You can set a different calculation type when maintaining the individual condition records.
Condition Types in the Standard Version of the SAP System
The standard system includes, among many others, the following predefined condition types:
Condition type Description

PR00 Price
K004 Material discount
K005 Customer-specific material discount
K007 Customer discount
K020 Price group discount
KF00 Freight surcharge (by item)
UTX1 State tax
UTX2 County tax
UTX3 City tax
Condition type Structure:
What calculation the system carries out in that step depends on the following control indicators:
• Access sequences
• Condition class
• Calculation type
• Condition category
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Access Sequences: An access sequence is a search strategy that the system uses to find valid data for a
particular condition type. It determines the sequence in which the system searches for data. The access
sequence consists of one or more accesses. The sequence of the accesses establishes which condition
records have priority over others. The accesses tell the system where to look first, second, and so on, until it
finds a valid condition record. You specify an access sequence for each condition type for which you create
condition records.
The access sequence enables the system to access the data records in a particular sequence until it finds a
valid price or value
Condition class: This is Preliminary structure of condition types. It determines whether condition type is
Discount or surcharge, Taxes, Prices Etc.
Calculation type: Determines how the system calculates prices, discounts, or surcharges in a condition.
For example, the system can calculate a price as a fixed amount or as a percentage based on quantity,
volume, or weight. The calculation type can be set when generating new condition records. If this does not
happen, the calculation type maintained here is valid for the condition record.
Condition category: A classification of conditions according to pre-defined categories (for example, all
conditions that relate to freight costs).
PATH: SPRO Financial Accounting (New) Financial Accounting Global Settings (New) Tax on
Sales/Purchases Basic Settings Check Calculation Procedure.
Transaction Code: OBYZ
Database Table: T685, T685A, T685T
In the above screen double click on “Define condition types” so it will display another screen so click on
it will display he following screen:
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In the above screen maintain parameters like Condition type, Condition class, Calculation type, Condition
Category and click on (Next) button.
It will display the following new screen:
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In the above screen maintain parameters like Access sequence, Condition type, Condition class,
Calculation type, Condition Category and click on (Next) button.
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the above screen maintain parameters like Access sequence, Condition type, Condition class, Calculation
type, Condition Category and click on (Next) button.
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The above screen maintain parameters like Access sequence, Condition type, Condition class, Calculation.
Type, Condition Category and click on (Next) button.

type, Condition Category and click on (Save) button to save the activity.
Back to SPRO screen.
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Step 2: Check and Change Settings for Tax Processing
In this activity you make the necessary specifications for posting taxes. In doing this you specify under a
process key the following indicators:
Tax type: Output tax, input tax, additional taxes, or "not tax-relevant" can be specified as the tax type.
Non deductibility: This is of tax amounts for this, tax amounts are marked as not deductible.
Posting indicator: Here you specify whether the tax amount is posted separately or distributed to expense
or revenue items.
Tax not relevant to cash discount (Not discount relevant): This indicator is set only for Canada. If you
select it, the system does not take into account the corresponding tax amount when determining the tax
base.
Sales/Purchases Basic Settings Check and Change Settings for Tax Processing
Transaction Code: OBCN
Database Table: T007B, T687, T687T
By the above transaction code it displays following screen, click on it will display he following
screen:
In the above screen maintain Process, Description, Tax Type, Posting Indicator and click on (Next)
button.
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button.
button.
button.
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button.
button.
button.
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In the above screen maintain Process, Description, Tax Type, Posting Indicator and click on (Save)
button, so it save the activity.
Step 3: Define Procedure
A calculation procedure is defined for each country, each containing the specifications required to calculate
and post tax on sales/purchases. Each calculation procedure contains several tax types, which are called
condition types in the procedure.
The system defaults condition types when you define a tax code. The condition type (such as input or output
tax) specifies the base amount on which the tax is calculated and the account key that is used to post the
tax. The specifications necessary for calculating and posting tax have been defined for the condition type
and account key.
The calculation procedure determines the amount on which the individual condition types are calculated.
This can be the base amount (total of expense and revenue items) or a subtotal. Incoming acquisition tax,
for example, is not calculated based on the expense or revenue items, but on the tax amount for outgoing
acquisition tax. The column Fr.level determines the amount on which tax is calculated.
Sales/Purchases Basic Settings Check Calculation Procedure
Transaction Code: OBYZ

Database Table: T683, T683S, T683T, T683U, T685, T685A, T685T
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in the above screen double click on “Define Procedures” so it will display an screen click on
button so it display the following screen.
In the above screen give procedure name and description and select the same entry and click on “Control
Data” under Dialog Structure.
So it will display the following screen, click on :
Step: Number that determines the sequence of the conditions within a procedure.
CTyp(Condition Type) : Condition types which we already created in the above steps those indicate each
activity or tax in above case.
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Fro, To (From , To): This indicates which tax should calculate on which base amount.
For example take: 20 “1102Excise duty paid”, for this tax the fields Fro, To fields I had given as 10, 10 That
means “1102Excise duty paid” should calculate on “1102 Base Amount”.
Take 30 “1102Cess paid”, for this tax the fields Fro, To fields i had given as 10, 20 That means “1102Cess
paid”, should calculate on “1102 Base Amount + 1102Excise duty paid”
AccKey: in this field assign Account Keys to respective Condition types as we created in above steps.
After we maintain above parameters save the activity and back to SPRO screen.
Step 4: Assign Country to Calculation Procedure
Sales/Purchases Basic Settings Assign Country to Calculation Procedure
Transaction Code: OBBG
By the above transaction it will display the a screen on that click on button so it will
display the following small box:
In the above box give country “in” and click on enter button so it will show country “in” on the top to screen
as below:
Use this F4 function to select

your Procedure
In the above screen against “IN” assign your Calculation Procedure which we created in above step select it
by using F4 function.
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Step 5: Define Tax Codes for Sales and Purchases
Tax codes are used to:
• Check the tax on sales/purchases amount in the document
• Calculate the amount of tax on sales/purchases automatically on request
• Calculate the non-deductible input tax portion
• Check if a tax account with tax type (input or output tax) can be posted to
• Determine the tax account
You define a tax code by entering a two-digit code to represent a tax percentage rate.
Sales/Purchases Calculation Define Tax Codes for Sales and Purchases
Transaction Code: FTXP
Input Tax codes

By the above transaction it displays the following window:
In the above screen give your country “IN” and click enter button so it will display the following screen as
below:
In the above screen enter Tax Code as you want and pres enter button.
Note: Here I given “i0” for input tax
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Tax Code: In this field Tax Code will copy automatically so give detail description. We define a tax code by
entering a two-digit code to represent a tax percentage rate.
Tax Type: It indicates whether this Tax Code is Input tax or Output Tax.You use the tax type to specify
whether the tax is an input tax or output tax. The system uses the tax type to check that you are posting to
an account with an allowed code. An error message is output if necessary. This happens, for example, if
you enter a tax code for input tax when posting to a customer account for which only output tax codes are
allowed. For every individual tax type, there are country-specific definitions for whether the tax amount fields
and the fields for the percentage specifications are ready for input.
Tax Type “V”: Input Tax

Tax Type “A”: Output Tax
In above screen I had given “V” so it is Input Tax indicator.
CheckID: Indicator which determines that an error message should be issued if the tax amount is not
correct. If the indicator is not set, a warning message appears in place of the error message. The check indicator
determines that if the tax amount is not correct, the error must be corrected. This means that you can prevent users
from posting incorrect amounts of output tax. If you do not set a check indicator, the system issues a warning in the
case of a different tax amount; a correction does not have to be made. This is necessary for input tax postings, since the
tax amount on the incoming invoice is the amount users must enter when posting the invoice.
Enter the above parameters and click on enter button so it will display the following screen:
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In the above screen I assigned all zeros to all input taxes so it is 0% tax indicator.
Save the activity so it will display the following screen:
In the above screen we creating another input tax indicator with “I1”.
In the above screen against Tax code field give “I1” and pres enter button so it will display the following
screen:
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Tax Code: In this field Tax Code will copy automatically so give detail description.
Tax Type: It indicates whether this Tax Code is Input tax or Output Tax
V: Input Tax
A: Output Tax
correct. If the indicator is not set, a warning message appears in place of the error message.
In above case I had given taxes to Excise duty, Cess, Vat. That says if client is doing purchases with the
state this tax indicator is used (For India).
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Save the activity. So it displays the following screen:
In the above screen we creating another input tax indicator with “I2”.
In the above screen against Tax code field give “I2” and pres enter button so it will display the following
screen:
V: Input Tax
A: Output Tax
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In above case I had given taxes to Excise duty, Cess, CST. That says if client is doing purchases out of the
state this tax indicator is used (For India).
Output Tax Codes
Note: Here I given “O0” for Output tax
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V: Input Tax
A: Output Tax
In above screen I had given “A” so it is Output Tax indicator.
In above case I had given 0% taxes to Excise duty, Cess, VAT, and CST. That says if client is doing sales
out of the state or with in the state this tax indicator is used (For India) if tax is 0%.
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V: Input Tax
A: Output Tax
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In above case I had given taxes to Excise duty, Cess, VAT. That says if client is doing sales with in the state
this tax indicator is used (For India).
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V: Input Tax
A: Output Tax
In above case I had given taxes to Excise duty, Cess, CST. That says if client is doing sales out of the state
this tax indicator is used (For India).
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Step 6: Create relevant G/L Accounts
Processing FS00 – Centrally
INPUT
INPUT INPUT INPUT INPUT INPUT INPUT INPUT INPUT
FIELD NAME VALUE
VALUE VALUE VALUE VALUE VALUE VALUE VALUE VALUE
G/L ACCOUNT NO 220001 220002 220003 220004 120001 120002 120003 120004
SAVE
SAVE
COMPANY CODE 1102 1102 1102 1102 1102 1102 1102 1102
LIABILITI
ACCOUNT GROUP ASSETS ASSETS ASSETS ASSETS LIABILITIES LIABILITIES LIABILITIES
ES SAVE
P&L STATEMENT Balance Balance Balance Balance Balance Balance Balance Balance
ACCT/BALANCE sheet sheet sheet sheet sheet sheet sheet sheet SAVE
SHEET ACCT account account account account account account account account
EXCISE EXCISE
SHORT TEXT / LONG CESS CST CESS VAT CST SAVE
DUTY VAT PAID DUTY
TEXT PAID PAID PAYABLE PAYABLE PAYABLE
PAID PAYABLE
ACCOUNT
INR INR INR INR INR INR INR INR
CURRENCY SAVE
ONLY BALANCE IN SAVE

X X X X X X X X
LOCAL CURRENCY
TAX CATEGORY - - - - + + + + SAVE
POSTING WITHOUT
X X X X X X X X
TAX ALLOWED SAVE
OPEN ITEM
X X X X X X X X SAVE
MANAGEMENT
LINEITEM DISPLAY X X X X X X X X SAVE
SORT KEY 001 001 001 001 001 001 001 001 SAVE
FIELD STATUS
G001 G001 G001 G001 G001 G001 G001 G001 SAVE
GROUP
(“X” indicate to flag the check box)
• Open Purchases G/L Account and go to “Control Data” tab in the FS00 screen. In that tab assign “>”
symbol to “Tax Category” field and flat the “Posting Without Tax Allowed”
• Open Sales G/L Account and go to “Control Data” tab in the FS00 screen. In that tab assign “<” symbol
to “Tax Category” field and flat the “Posting Without Tax Allowed”
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Step 7: Define Tax Codes for Sales and Purchases
Sales/Purchases Posting Define Tax Accounts
By the above transaction it displays the following window:
These are the account keys we

created. Double click on this
one by one to assign G/L
accounts
In the above screen you can view your Tax Account Keys. For each account key you need to assign G/L
accounts as you created in Transaction Code FS00.
To assign G/L accounts:
Now double click on Transaction “001” so it will display the following screen:
In the above screen give your chart of account and click on enter button so it will display the following
screen:
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In the above screen just click on Save button, so it will display the following screen:
In the above screen click on Posting Key button so it will display the following screen:
In the above screen assign “40 – G/L Debit” Posting key to Debit field, assign “50 – G/L Credit” Posting key
to Credit field and save the activity.
Click on “Accounts” button so It displays the following screen:
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This is Excise duty paid account

key so assign that G/L account
Click on F4 function to assign

relevant G/L account.
In above screen assign Excise duty Paid G/L account number and save the screen.
Back to main screen.
NOTE: As I shown above G/L Account assignment do all other assignment’s to all account key for input and
output taxes.
Step 8: Assign Tax Codes for Non-Taxable Transactions
In this activity you define an incoming and outgoing tax code for each company code, to be used for posting
non-taxable transactions to tax-relevant accounts. Transactions posted like this are, for example; goods
issue delivery, goods movement, goods receipt purchase order, goods receipt production order, order
accounting.
Sales/Purchases Posting Assign Tax Codes for Non-Taxable Transactions
Transaction Code: OBCL
By the above transaction it displays following screen:

Click on button so it will display the following small box:
In the above box enter your company cods, and click on enter button so your company code will display at
the top of screen below:
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In the above screen against to your company code assign 0% Input Tax code and Output Tax Code.
Posting Customer Invoice with Output taxes
PATH: AccountingFinancial AccountingAccounts ReceivableDocument EntryF-22 - Invoice –

General
In the above screen enter Document Date, Document Type, Company Code, Posting Date, Period,
Currency/Rate, PstKy(Posting Key – Customer Debit), Account(Customer Number).
After entering above all parameters pres enter button so it will display the following screen:
In the above screen enter Amount, flag check box Calculate tax, text, PstKy(G/L Credit Posting key),
Account(G/L Credit account number).
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After entering above parameters pres on enter button so it will display the following screen:
In the above screen enter “ * ” symbol to Amount field, “ + ” symbol to Text symbol, give Output Tax code to
Tax Code field and click on button, so it will display the following screen:
In this case tax is output tax so I had given “O1” and sales is with in state so CST tax wont calculate.
If tax is out of state take tax Code as “O2” then CST will calculate and VAT wont calculate.
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blank those fields
In the above screen enter Business area, Profit Center, Segment, Functional Area and click on enter button.
Now go to Manu bar and “Document + simulate”
Sales are with in state so CST tax won’t calculate VAT will calculate. If tax is out of state take tax Code as
“O2” then CST will calculate and VAT won’t calculate.
Go to Manu bar “Document + Post”, so it will post the entry and gives the following information message.
Report in G/L
By the above transaction code it display selection screen on this click on multiple selection button so it
will displays following screen:
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Select these G/L

accounts
This is copy button

click on this
Now click on copy button , so it will take you to precious screen as below:
Now click on executive button so it displays the following screen:
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Posting Vendor Invoice with Input Tax
PATH: Accounting Financial Accounting Accounts Payable Document Entry F-43 - Invoice –
General
By the above transaction code it display the following screen:
In the above screen enter Document Date, Document Type, Company Code, Posting Date, Period,
Currency/Rate, PstKy(Posting Key –Vendor Credit), Account(Vendor Number).
After entering above all parameters pres enter button so it will display the following screen:
In the above screen enter Amount, flag check box Calculate tax, text, PstKy(G/L Credit Posting key),
Account(G/L Debit account number).
After entering above parameters pres on enter button so it will display the following screen:
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In the above screen enter “ * ” symbol to Amount field, “ + ” symbol to Text symbol, give Output Tax code to
Tax Code field and click on button, so it will display the following screen:
In this case tax is Input tax so I had given “I1” and Purchases is with in state so CST tax won’t calculate.
If tax is out of state take tax Code as “I2” then CST will calculate and VAT won’t calculate.
In the above screen enter Business area, Profit Center, Segment, Functional Area and click on enter button.
Now go to Manu bar and “Document + simulate”
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In this case tax is Input tax so I had given “I1” and Purchases is with in state so CST tax won’t calculate.
If tax is out of state take tax Code as “I2” then CST will calculate and VAT won’t calculate.
Go to Manu bar “Document + Post”, so it will post the entry and gives the following information message.
Report in G/L
By the above transaction code it display selection screen on this click on multiple selection button so it
will displays following screen:
Select required G/L

accounts
Select this copy button to

executive
Now click on copy button , so it will take you to precious screen as below:
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Now click on executive button to get report.
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CASH JOURNAL
A double-entry compact journal managed in account form that records the postings for cash transactions.
By setting the cash balance at the beginning of the day, the cash journal shows the cash balance at any time by adding
the cash receipts and deducting the cash expenses. The cash journal also serves as a basis for entries in the general
ledger and thereby represents the "Cash" G/L account.
The cash journal is a sub ledger of Bank Accounting. It is used to manage a company's cash transactions. The system
automatically calculates and displays the opening and closing balances, and the receipts and payments totals. You can
run several cash journals for each company code. You can also carry out postings to G/L accounts, as well as vendor
and customer accounts.
The cash journal is a single-screen transaction. This means that you can enter, display, and change cash journal
documents on one screen.
Entering, saving, and posting cash journal entries
You can save cash journal entries locally in the cash journal. The system also calculates the balances. The cash journal
entries saved are then posted to the general ledger.
For a cash journal document, you can carry out CO account assignments, and have taxes, including withholding taxes,
calculated by the system with reference to business transactions, taking account of tax jurisdiction codes, for example.
Displaying follow-on documents
You can also display the follow-on documents arising for the cash journal entries posted.
Defining cash journal business transactions
As well as defining cash journal business transactions in Customizing, you can also, if necessary, define a new
business transaction while you are making entries in the cash journal.
Printing the cash journal
You can print all cash journal entries posted in the time period displayed. You select the print form in Customizing.
Printing receipts
You can print the cash journal entries saved. You select the print form in Customizing.
Deleting cash journal entries saved
If you have the appropriate authorization, you can delete cash journal entries that have been saved.
Displaying all cash journal documents that have been deleted
You can display all the cash journal documents that have been deleted within a specific time period.
Changing the cash journal
You can change the cash journal and the company code while you are processing entries.
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Create G/L Account for Cash Journal
PATH: SPROFinancial Accounting (New) Bank AccountingBusiness TransactionsCash JournalCreate

G/L Account for Cash Journal
Transaction Code: FS00 or FS01
FIELDS ENTRIES
G/L Account G/L account number (From Assets number range)
Company code 1102 (Your Company Code)
Account Group Assets
P&L Statement acct / Balance sheet Account Balance Sheet Account
Short text / G/L acct Long Text Cash Journal – 1
Only Balance in Local Crcy X (Flag the check box)
Line item display X (Flag the check box)
Sort Key 001
Field statue group G001
Post automatically only X (Flag the check box)
Save the G/L account and back to SPRO screen.
Amount Limit
You use these functions to define limit values for the FI cash journal; where these limits are reached and exceeded, the
user is prompted (in an information dialog box) to run certain activities. The check is always performed in the first
local currency of the company code. In the countries of the European Union, these functions are used to draw attention
to the legal requirement for identifying the payer.
You do not have to enter a company code. The entry is then valid for all company codes within a client that use the
currency specified as the first local currency.
PATH: SPROFinancial Accounting (New) Bank AccountingBusiness TransactionsCash Journal Amount

Limit
Database Table: TCJ_MAX_AMOUNT
By above transaction it will display the following screen click on :
In the above screen maintain parameters like your company code, currency, Valid from (Date) and Amount.
After maintain save the activity and back to SPRO screen.
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Define Number Range Intervals for Cash Journal Documents
PATH: SPROFinancial Accounting (New) Bank AccountingBusiness TransactionsCash Journal Define

Number Range Intervals for Cash Journal Documents
By above transaction it will display the following screen
In above screen enter you company code and click on so it will display another screen.
In display screen click on so it will display the following windiw:
In above window enter number range as “01” and for that give any number interval as I shown above.
Click on enter button and save the screen.
Set Up Cash Journal
To set up a new cash journal for a company code, enter the appropriate data for the following fields:
Company code: Company code in which you want to run the cash journal
Number: Random number for cash journal identification; you can run several cash journals in each company code
G/L account: G/L account to which you want to post the cash journal business transactions, usually the petty cash
account.
Currency: Currency in which you want to run the cash journal. You are free to choose the cash journal currency. If
you want to run a cash journal whose currency does not correspond to that of the company code, you have to consider
the following details in the corresponding cash journal G/L account master data:
- The indicator Balances in local currency only should not be set
- The account currency must correspond to the company code currency
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You can run several cash journals with different currencies in one cash journal G/L account. Several cash journals with
the same currency in one G/L account is however not possible. If you want to run several cash journals in the same
currency in one company code, you have to select different cash journal G/L accounts.
Cash Journal Closed: Indicator that a cash journal is closed
Document types for:
• G/L account postings

• Outgoing payments to vendors
• Incoming payments from vendors
• Incoming payments from customers
• Outgoing payments to customers
Name: Automatic language-dependent cash journal identification name, for example, Cash journal 1 SAP AG
Authorization group: Enables access protection for specific objects
NOTE: If you use extended withholding tax in your company code, you have to make the corresponding settings for
posting payments.
PATH: SPROFinancial Accounting (New) Bank AccountingBusiness TransactionsCash Journal Set Up

Cash Journal
Database Table: TCJ_CJ_NAMES, TCJ_C_JOURNALS
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Define Business Transaction
• Company code: The company code in which the business transactions should be created
• Business transaction number: Random number that uniquely identifies the business transaction (these
numbers are automatically assigned by the system)
• Business transaction type:
1. E (Expense)
2. R (Revenue)
3. B (Cash transfer cash journal to bank)
4. C (Cash transfer bank to cash journal)
5. D (Customers-incoming/outgoing payment)
6. K (Vendors-outgoing/incoming payment)
• G/L account: Expense or revenue account for the offsetting postings of G/L account postings, for
example 400000 or 800000;
Caution: You must not make entries in the fields for business transaction types D and K.
• Tax code: Determines the business transaction control Caution: You may only make entries in this field for
business transaction types E and R.
• Cash journal business transaction: Random, automatic language-dependent indicator for the business
transaction, for example, SAP Shop or Taxi.
• Business transaction block: Indicator that a business transaction is blocked for additional postings.
• Account Modifiable during Document Entry: Indicator that you can change the G/L account during
document entry.
If you set the indicator, you can change the G/L account assigned to the business transaction during document
entry. The account defined is therefore a default value. If no account is defined, you have to enter an account
during document entry. You can set the indicator for business transactions of the category E, R, C, and B.
• Tax Code Modifiable during Document Entry: Indicator that you can change the tax code during document
entry.
If you set the indicator, you can change the tax code assigned to the business transaction during document
entry. The tax code defined is therefore a default value. If no tax code is defined, you have to enter one during
document entry provided this is required for the account. You can set the indicator for business transactions of
the category E and R.
PATH: SPROFinancial Accounting (New) Bank AccountingBusiness TransactionsCash Journal Create,

Change, Delete Business Transactions
Database Table: TCJ_TRANSACTIONS, TCJ_TRANS_NAMES
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Set Up Print Parameters for Cash Journal
In order to print the cash journal and the cash journal receipts, you have to set up the corresponding print program
parameters per company code.
• Enter the appropriate company code.
• Specify the following print program parameters per company code:
• For the cash journal:
- Print program
usually RFCASH00
- Report variant
For example, with entries FI_CASH_BB (Opening balance text),
FI_CASH_EB (Closing balance text), FI_CASH_CF (C/F text),
FI_CASH_SI (Signature text)
• For the cash journal receipts:
- Correspondence type
For example
- SAPC1 Accounting document: If you set the indicator Accounting documents, the receipts are printed
based on the FI documents. If you do not set the indicator, you can print all the documents saved in the cash journal
based on the cash journal documents. Not setting theindicator is therefore recommended.
PATH: SPROFinancial Accounting (New) Bank AccountingBusiness TransactionsCash Journal Set Up

Print Parameters for Cash Journal
Database Table: TCJ_PRINT
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In the above screen enter above parameters.

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Withholding Tax
Tax that is charged at the beginning of the payment flow in some countries. Usually, the party that is subject to tax
does not pay the withholding tax over to the tax authorities himself.
When a customer that is authorized to deduct withholding tax pays invoices from a vendor subject to withholding tax,
the customer reduces the payment amount by the withholding tax proportion. The customer then pays the tax withheld
directly to the appropriate tax authorities (see diagram).
Withholding Tax
An exception to this rule is self-withholding. The vendor subject to tax then has the right to pay the tax to the
authorities himself.
Use
To calculate, pay, and report the withholding tax, the SAP System provides two functions:
· Classic Withholding Tax (all Releases)
· Extended Withholding Tax (from Release 4.0)
For each company code, you can decide whether you want to use classic or extended withholding tax. Since the
extended withholding tax option includes all the functions of classic withholding tax, SAP recommends the use of
extended withholding tax (see below: Table of Classic and Extended Withholding Tax Functions).
If you have previously used classic withholding tax, and now wish to change over to extended withholding tax, you
must first convert the withholding tax data in all the company codes affected.
Classic and Extended Withholding Tax Functions
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Individual Functions Classic Extended
Withholding Withholding Tax
Tax
Withholding tax on outgoing payment X X
Withholding tax on incoming payment X
Withholding tax posting at time of payment X X
Withholding tax posting at time of invoice X
Withholding tax posting on partial payment X
Number of withholding taxes for each document item Max. 1 Several
Withholding tax base: Net amount X X
Modified net amount X
Gross amount X X
Tax amount X
Modified tax amount X
Rounding rule X
Cash discount considered X
Accumulation X
Minimum/maximum amounts and exemption limits X
Number assignment on document posting (certificate X
numbering)
Calculation formulas X X
Country Version India comes ready configured with all the settings you need to track and remit withholding taxes
under the following sections of the Income Tax Act, 1961:
· Payments to contractors and subcontractors (Section 194 C)
· Insurance commission (Section 194 D)
· Rent (Section 194 I)
· Fees for professional or technical services (Section 194 J)
· Interest other than interest on securities (Section 194 A) (only supported in the Extended Withholding Tax
solution)
Country Version India offers you two solutions for handling withholding tax (also known as tax deducted at source or
TDS). You can either use the Classic Withholding Tax solution or the Extended Withholding Tax solution.
Taxes withheld under each section are treated differently with regard to the time limits for remitting tax to the
authorities, providing the taxpayer with a withholding tax certificate, and filing an annual return. In addition, the
formats for the withholding tax certificates and the returns also differ.
The Income Tax Act requires you to calculate taxes as soon as you enter an invoice. However, if you make a down
payment to a vendor before you have received an invoice from it, you withhold tax on the down payment. Then, once
the invoice arrives, you clear the down payment against it.
When you prepare your annual returns, the act also requires you to make provisions for taxes on services received but
not yet invoiced.
Country Version India complements the generic Classic Withholding Tax and Extended Withholding Tax solutions
with additional functions that meet the needs of the Income Tax Act. These functions allow you to:
• · Ensure that you remit taxes within the due date

• · Track and report withholding tax surcharges separately
• · Adjust withholding taxes when you clear a down payment against an invoice
• · Prepare withholding tax certificates and annual returns
• · Calculate withholding tax on provisions
Extended Withholding Tax
With extended withholding tax, you can process withholding tax from both the vendor and customer view.
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In Accounts Payable, the vendor is the person subject to tax, and the company code is obligated to deduct withholding
tax and pay this over to the tax authorities on the vendor’s behalf. In Accounts Receivable, the company code itself is
subject to tax, and the customers that do business with this company code deduct withholding tax and pay this over to
the tax authorities on the company code’s behalf. In both cases, the business partner of the person/entity subject to tax
deducts the tax and pays it over to the tax authorities.
Withholding tax is calculated and posted to the appropriate withholding tax accounts at different stages, depending on
the legal requirements in each country. As a rule, withholding tax is posted at the same time that the payment is posted,
in other words the outgoing payment (Accounts Payable) or incoming payment (Accounts Receivable), is reduced by
the withholding tax amount.
The key concept in extended withholding tax is the distinction between withholding tax type and withholding tax code.
• While withholding tax types represent basic calculation rules,

• Withholding tax code specific features of these rules - in particular the percentage rate
• You can define any number of withholding tax codes for a given withholding tax type.
If a particular transaction requires more than one kind of withholding tax, this is covered in the SAP System by
defining more than one withholding tax type. When entering a line item, you can enter withholding tax data for each of
these withholding tax types.
The following special features also exist:
• In some countries, such as Argentina and Italy, other kinds of posting are required for certain business
transactions. Instead of the payment amount being reduced by the withholding tax amount, the withholding
tax is posted as an offsetting entry to an expense account You make the relevant settings in the withholding
tax code.
• Where cleared items are reset, the clearing document is automatically reversed if it contains withholding tax
data. For withholding tax types with accumulation, the accumulation base amount is adjusted if the payment
document is reversed.
Using the Extended Withholding Tax solution, you can withhold and report tax under all sections of the Income Tax
Act listed in Withholding Tax.
Since a company may consist of more than one entity responsible for withholding taxes, each of which is identified by
a separate TAN, you use a separate SAP organizational unit to represent each entity, the section code.
Country Version India comes with sample customizing settings for all of the aforementioned sections of the Income
Tax Act. The settings include:
• Withholding tax types
• Withholding tax codes
• Official withholding tax keys, which represent the different sections of the Income Tax Act
• Recipient types, which represent the categorization of taxpayers into "companies" and "others," again, as per
the Income Tax Act You must also customize your own section codes.
Day-to-Day Activities
You are required to calculate taxes either when you enter an invoice or when you make any sort of payment,
whichever comes first. Since a full payment is seldom made before the invoice arrives, that means in effect that you
withhold taxes when you enter an invoice or a down payment.
When you enter a vendor invoice or make a down payment that is liable to withholding tax, the system automatically
creates line items for the appropriate taxes, including surcharges. Since different taxes need to be remitted on different
dates, depending on the section of the Income Tax Act, the system also calculates and records each line item's due date.
If you first make a down payment (and withhold tax on it) and then enter the vendor invoice later on, you have to clear
the invoice against the down payment so that you do not withhold tax on the same item twice.
As far as your receivables are concerned, you also enter withholding tax certificates sent to you by your customers, as
proof of tax that they have withheld on payments to you.
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Periodic Processing
At the end of each period, you make provisions for taxes on services received.
The authorities in India require you to remit taxes following a specific procedure. First, you create a remittance challan
with a list of the withholding tax items that you are remitting. You then send the challan to the authorities, along with
the check. Once the check has been cashed, the bank sends you a bank challan to confirm the payment. You then enter
the bank challan in the system.
The system automatically tracks each withholding tax item's remittance challan and bank challan.
When you have remitted the tax, you can print out withholding tax certificates for all taxes that you have withheld,
using functions specific to Country Version India.
Before you create your annual returns, you can also check for any customers that have not yet sent you a withholding
tax certificate for tax that they have withheld from you.
Again, with receivables, if you make interest payments to your customers, you must also withhold tax on them as
appropriate.
Journal entry for a Withholding Tax as below:
Purchases/ rent/ job work on contract a/c DR *****

To Vendor/ Contractor *****
To TDS a/c *****
To Surcharge a/c *****
To Education Cess on TDS a/c *****
To Education Cess on surcharge a/c *****
To Higher Education Cess on TDS a/c *****
To Higher Education Cess on Surcharge a/c *****
In the above entry in credit side we have withholding tax line items like:
• TDS a/c
• Surcharge a/c
• Education Cess on TDS a/c
• Education Cess on surcharge a/c
• Higher Education Cess on TDS a/c
• Higher Education Cess on Surcharge a/c
All the above different taxes we have to create as Tax Type and Tax code in SAP, that configuration we do in the
following steps.
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Check Withholding Tax Countries
PATH: SPRO Financial Accounting (New) Financial Accounting Global Settings (New) Withholding Tax
Extended Withholding Tax Check Withholding Tax Countries
It will display another screen click on so it will display the following screen:
In the above screen enter your country and W/Tax City

Define Withholding Tax Type
In one business transaction, several kinds of withholding tax may have to be withheld. The SAP System
uses withholding tax types to reflect this. Several withholding tax types can be defined in the system; one
or more can be assigned in the vendor master record.
The withholding tax type governs the way in which extended withholding tax is calculated and is defined at
country level. As far as the time of posting for withholding tax amounts is concerned, there are two different
categories of withholding tax types:
• Withholding tax type for posting at time of invoice
• Withholding tax type for posting at time of payment
Withholding tax types classify different withholding taxes according to such features as:
• Point at which the tax is posted

• Method of calculating tax base amount
• Accumulation
Several withholding tax codes can be assigned to one withholding tax type.
withholding tax types for calculating tax at invoice posting and another one for calculating tax at payment posting. All
of the withholding tax types are customized so that certificate numbers are not assigned at this level. They are assigned
by the programs that you use for printing the withholding tax certificates instead.
When you have defined the withholding tax types, define the withholding tax codes and recipient types.
When you enter a document that is liable to tax, the system automatically applies the tax type and tax code appropriate
to that vendor or customer.
Make the following entries:
• General data
Define the name of the withholding tax type.
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• Calculation
Define the details for calculating the withholding tax base amounts and the rounding rules for the withholding tax
amount.
You also determine whether the withholding tax amount is to be both calculated and posted or only calculated (the
latter is the case in France, for example).
• Base amount
Field Meaning
Net amount The withholding tax base amount is the line item net amount.
Modified net The withholding tax base amount is equal to line item net amount plus a number of specific tax
amount amounts. The processing keys for the tax amounts to be totaled have to be specified for this
withholding tax type in a separate activity in Customizing.
Gross amount The withholding tax base amount equals the line item gross amount.
Tax amount The withholding tax base amount equals the tax amount of the line item.
Modified tax The withholding tax base amount is equal to the total of certain specific tax amounts. The
amount processing keys for the tax amounts to be totaled have to be specified for this withholding tax
type in a separate activity in Customizing.
You can define dependencies between withholding tax types via the field’s reduced base amount or Inherit base. If the
field Reduce base is selected in a withholding tax type, the withholding tax base amount is reduced by the withholding
tax amount of the dependent type. Alternatively, you can select the field Inherit base. The withholding tax base amount
then corresponds to the withholding tax amount of the dependent type.
The final amount used for the withholding tax calculation is calculated by applying the proportion subject to tax
(defined in the withholding tax code) to the base amount defined here in the withholding tax type.
• Rounding rules
You have the following options for rounding withholding tax amounts:
• Commercial (W/tax comm. round.)

• Rounding up (Round w/tax amount up)
• Rounding down (Round w/tax amount)
• Accumulation type
Here you define whether withholding tax base amounts and withholding tax amounts should be accumulated for this
withholding tax type, and if so, for what period.
If the law permits withholding tax exempt amounts over a specific time period (for example, monthly, annually), the
amounts posted in this period must be retained. This ensures that withholding tax is posted as soon as the exempt
amount is exceeded. In the SAP System, this is reflected by accumulation. You can accumulate amounts for calendar
years, quarters, or months.
Since with accumulation, accumulated amounts are already included in the calculation of the withholding tax amounts
for the current payment in the period, the accumulation cannot be used for summation.
If you have activated accumulation for a withholding tax type, the accumulated withholding tax base amount in the
current period (month, quarter, year) is added to the withholding tax base amount of the line item for which the
withholding tax amount is to be calculated. The withholding tax amount is determined by applying the withholding tax
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rate or formula (scale) to this total, and subtracting the withholding tax amount accumulated in the period concerned. A
formula is a series of staggered withholding tax rates valid for different withholding tax base amount intervals. The
current withholding tax base amount and the tax amount itself are added to the corresponding values in the
accumulation table. Accumulation is entered per customer/vendor account, withholding tax type, and withholding tax
code in the local currency of the company code concerned.
To prevent a withholding tax posting as soon as the accumulated withholding tax amount exceeds a defined maximum,
select the field Acc. w/tax to max.
• Control data
Here you define
o Whether manually entering the withholding tax base amount or the withholding tax amount is permitted
during document entry
o Whether you want to suppress withholding tax certificate numbering.
• Information for regional withholding tax
You can enter regional codes here. The regional code ensures that the withholding tax is reported and paid to the
relevant tax authorities.
• Definition of minimum and maximum amounts
Here you define whether you want to maintain minimum and maximum amounts at withholding tax type level or
withholding tax code level.
PATH: SPROFinancial Accounting (New) Financial Accounting Global Settings (New) Withholding
TaxExtended Withholding TaxCalculationWithholding Tax TypeDefine Withholding Tax Type for Invoice
Posting
Database Table: T059P, T059U
By the above PATH it will display the following window:
In the above window enter country code and click on enter button.
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In the above screen maintain parameters as I shown and click on next entry button so it will display the following
screen:
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screen:
screen:
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screen:
screen:
After maintain the above all parameters click on save the button to save the activity.
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Define Withholding Tax Keys
Systems object that you use to classify withholding tax items according to which section of the Income Tax Act they
belong to. This information is required in TDS returns.
Whenever you post a withholding tax item, assign it a withholding tax code as normal. Since each withholding tax
code is also assigned to an withholding tax key, the system automatically knows which section of the Income Tax Act
you have withheld the tax under.
When you prepare a TDS return, it shows which section of the Income Tax Act you withheld each item under.
Extended Withholding Tax Basic Settings Define Withholding Tax Keys
Database Table: T059O, T059OT
In the above screen enter the section code and description.

Save the activity and back to SPRO screen
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Check Recipient Types
A system object that you use to classify payment recipients as legal persons or natural persons, for the purposes of
withholding tax reporting.
For each withholding tax type, create two entries as follows:
Recipient Type Text

CO Companies
OT Others
• Country Version India comes with sample settings for the sample withholding tax types provided.
• Enter the recipient type in each vendor master and each customer master.
• The TDS returns separate the information about taxes withheld on legal persons and on natural persons.
Extended Withholding Tax Basic Settings Check Recipient Types
Database Table: T059C, T059D
In the above screen enter Check Recipient Types along with W/Tax type, save the activity and back to SPRO screen.
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Check Income Types
In this activity you check the revenue types for the withholding tax report.
You use the revenue type to classify your (foreign) vendors by revenue. You need the revenue types as a specification
for the withholding tax report.
1. Check the list of revenue types in the standard system and make any necessary adjustments.
2. Store the revenue type in the withholding tax code under "Specifications for the withholding tax report".
For more information on this, read the Check withholding tax code chapter.
Extended Withholding Tax Basic Settings Check Income Types
Database Table: T059E, T059G
In the above screen enter income types save the activity and back to SPRO screen
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Define Business Places
PATH: SPRO Cross-Application Components General Application Functions Nota fiscal CNPJ Business
Places Define Business Places
By the above screen it will display the following window:
In the above window enter Company Code and click on enter button.
In the above screen enter business place and description.

Click on save button it will display the following window:
Enter above parameters and click on enter button and back to SPRO screen.
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Define Section Codes
A system object that represents the organizational unit responsible for collecting and remitting withholding tax, as
identified by a TAN. Each company can have more than one TAN, so in the SAP system, a company code can also
have multiple section codes.
When you post a document with a withholding tax item (for example, a vendor invoice or a credit memo), enter the
section code in order to make sure that the tax item is assigned to the correct TAN.
In order to ensure that you always enter a section code, we recommend that you create a validation for this field.
When you print withholding tax certificates, each of your section codes can define its own forms, depending on which
format is required by the income tax office. The certificate supplied with the standard system also shows the address
data from the section code.
Each TAN holder files its own tax returns. When you prepare a TDS return, you enter the TAN holder’s section code
on the selection screen. The annual returns then show only the withholding tax items that are assigned to that section
code.
Extended Withholding Tax Basic Settings South Korea Define Section Codes
In the above window enter Company Code and click on enter button.
In the above screen enter new section code and assign you business place which you created and click on save button
so it will display the following window:
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Enter above parameters and click on enter button.

Define Business Places
Extended Withholding Tax Basic Settings India Define Business Places
In the display another screen click on so it will display the following screen:
In the above screen assign section code to your company code.

Assign Factory Calendars to Business Places
In this IMG activity, you effectively specify which days the tax offices that you work with are open. The system uses
this information when you post a vendor invoice, so that it can allow for public holidays when it
determines the tax due date.
This activity is optional. If you do not make any entries, the system still determines the tax due date, but without
reference to any factory calendar.
You have maintained factory calendars for each of the calendars followed by the tax offices.
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Extended Withholding Tax Basic Settings India Assign Factory Calendars to Business Places
In the above screen with your company code assign section code, factory calendar and rule.
Maintain Tax Due Dates
In this IMG activity, you maintain the various tax due dates. Because due dates can differ, depending on the
withholding tax type and recipient type, you can maintain the dates at this level. Make sure that you maintain entries
for all the recipient types that you use.
For each permutation of official withholding tax key and recipient type, specify when the tax has to be remitted.
Extended Withholding Tax Basic Settings India Maintain Tax Due Dates
In the above screen to your country assign Official Tax key, Recipient type and no of tax due date days.
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Define Withholding Tax Codes
You define the tax base and rate in the withholding tax code. You make the settings for each country and withholding
tax type. You can therefore define as many withholding tax codes as required for each withholding tax type.
Country Version India comes with a sample tax code for each of the sample withholding tax types provided. The basic-
rate withholding tax codes are set to 2%; the surcharge tax codes are set to 0.4%. For reporting purposes, assign each
withholding tax code to a withholding tax key.
Make the following settings:
• General data
Define the description of the withholding tax code, and where necessary, the official withholding tax key.
Official withholding tax keys are used on official forms when reporting taxes,
• Base amount
Define the portion to be taxed. This percentage rate is used to determine the final withholding tax base
amount and is applied to the withholding tax base amount calculated as a result of the setting in the withholding tax
type.
• Posting
Define a posting indicator. This can have one of the following values:
Value Name Description
1 Normal posting The withholding tax amount is deducted from the vendor line item
amount (posting at invoice entry) or from the payment amount
(posting at time of payment), and the system creates a line item for
the withholding tax.
2 Offsetting entry to The withholding tax amount is multiplied by the factor 1/(1-p), where
G/L account/No p stands for the withholding tax rate of the withholding tax code. The
reduction in system creates two withholding tax line items with opposing
subledger debit/credit signs.
This option is incompatible with withholding tax scales. (This

function is only relevant for Argentina, when using the "grossing up"
option).
3 Offsetting entry to The system creates two withholding tax line items with opposing
G/L account: debit/credit signs.
• Calculation
Define the withholding tax rate or the information for using calculation scales (formulas).
For the withholding tax rate, you can enter either a percentage rate between 0 and 100, or you can enter a fraction.
The system then uses this rate to calculate the withholding tax amount from the withholding tax base amount.
If you set the indicator Withholding Tax Formulas, the system calculates the withholding tax amount from the
withholding tax base amount using one of the scales defined for this withholding tax type/code combination.
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All calculations are made in the respective local currency. This means that you have to maintain the minimum and
maximum for the withholding tax amount, the minimum base amount, the withholding tax exempt base amount, and
the scales in the local currency of the company code.
• Reporting information
Where necessary, define the region, the provincial code, and the type of income.
Extended Withholding Tax Calculation Withholding Tax Codes Define Withholding Tax Codes
Database Table: T059Z, T059ZT
We configure in the above activity to calculate TDS of @2% on total value of invoice or contract amount or ect.
In the above screen enter all parameters as I shown and click on next entry button so it will display the following
screen
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We configure in the above activity to calculate Surcharge on TDS @0.2000% on 2% of TDS value.
screen
We configure in the above activity to calculate Education Cess on TDS @0.044% on 2% of TDS value.
screen.
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We configure in the above activity to calculate Education Cess on Surcharge @ 0.4400% on 0.200% of Surcharge
value
screen.
We configure in the above activity to calculate Higher Education Cess @ 0.0220% on 2% if TDS value
screen.
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We configure in the above activity to calculate Higher Education Cess @ 0.0220% on 0.20% of surcharge value
In the above screen enter all parameters as I shown and click on save button to save entire activity, and back to SPRO
screen
Portray Dependencies Between Withholding Tax Types
Extended Withholding Tax Calculation Withholding Tax Base Amount Portray Dependencies Between
Withholding Tax Types
Database Table: T059P, T059U
In the above window enter country code and click on enter button it will display the following screen:
In the above screen each tax in withholding tax is liked with one number as “W/Tax type no”
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In the above screen double click on “N3 W/TAX EDUCATION CESS ON TDS” so it will display the following
screen:
The above screen is “N3 - W/Tax of Education Cess on TDS” and this is calculate on TDS. TDS is with number “1”
so we should assign that number to N3 as above.
In the above screen assign no “1” to Depend. On type no field save the activity.
When you save it will automatically display the following screen.
Now double click on “N4 – W/TAX EDUCATION CESS ON SURCHAGE” so it will display the following screen:
The above screen is “N4 – W/TAX EDUCATION CESS ON SURCHAGE” and that should calculate on “Surcharge”,
surcharge is with number “2”.so we have assign number 2 to this tax as above.
Save the activity and back to following screen:
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In above screen double click on “N5 – W/TAX HIGHER EDUCATION CESS ON TDS” so it will display the
following screen:
The above screen is “N5 – W/Tax Higher Education Cess on TDS” and that should calculate on TDS. The TDS is with
number “1”. We have to assign that number to above tax as I shown.
Save the activity and back to following screen.
In the above screen click on “N6 W/TAX HIGHER EDUCATION CESS ON SURCHARGE” so it will display the
following screen:
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The above screen is with “N6 – W/Tax Higher Education Cess on Surcharge” and it should calculate on Surcharge.
Surcharge is with number “2”.
So it assigned number “2” to above tax in this screen.
Define Min/Max Amounts for Withholding Tax Codes
If the legal requirements permit minimum, maximum, or exempt amounts for the withholding tax base amount or the
withholding tax amount, you can define these here.
All calculations are made in the respective local currency. This means that you have to maintain the minimum and
maximum for the withholding tax amount, the minimum base amount, the withholding tax exempt base amount, and
the withholding tax scales in the local currency of the company code.
You can define the minimum and maximum amounts at one of two levels, depending on the setting on the
corresponding withholding tax type for base amounts or withholding tax amounts .
• Define Min/Max Amounts for Withholding Tax Types
• Define Min/Max Amounts for Withholding Tax Codes
Make the following settings:
• Withholding tax minimum amount
If the withholding tax amount calculated is lower than the minimum amount you specify here, then the system
calculates the withholding tax amount as being zero.
• Withholding tax maximum amount
If the withholding tax amount calculated is higher than the withholding tax maximum amount you specify here,
then the system uses this maximum amount in the withholding tax calculation.
• Minimum base amount
If the withholding tax base amount is lower than the minimum base amount you specify here, then the system
calculates the withholding tax amount as being zero. If the withholding tax base amount exceeds the minimum base
amount specified here, the system uses the whole base amount to calculate the withholding tax (compare Withholding
tax base exempt amount).
• Withholding tax base exempt amount (only possible at withholding tax code level)
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If the withholding tax base amount is lower than the withholding tax base exempt amount, then the system
calculates the withholding tax amount as being zero.
If the withholding tax base amount exceeds the withholding tax base exempt amount specified here, then the system
uses the base amount as reduced by the exempt amount for the withholding tax calculation.
For accumulation, the total accumulated base amount is checked against the minimum base amount or the withholding
tax base exempt amount. In contrast, the withholding tax amount as reduced by the values already accumulated is
checked against the withholding tax minimum amount or the withholding tax maximum amount.
Extended Withholding Tax Calculation Minimum and Maximum Amounts Define Min/Max Amounts for
Withholding Tax Codes
Database Table: T059MINMAX
The amount we gave in the above screen will be exempted from the basic while calculation of tax TDS.
Now click on next entry button for another entry as below:
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In the above screen provide exemption amount for surcharge. Save the activity and back to SPRO screen.
Assign Withholding Tax Types to Company Codes
Extended Withholding Tax Company Code Assign Withholding Tax Types to Company Codes
Database Table: T001WT
It will display a screen click on so it will display the following screen:
In the above screen we assigned withholding tax type “N1” to company code.
Now click on next entry button to assign next entry as below:
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Now click on save button to save the activity and back to SPRO screen.
Activate Extended Withholding Tax
Extended Withholding Tax Company Code Activate Extended Withholding Tax
Database Table:
By the above PATH it will display the following screen, in that screen click on so it will
display the following box
In the above box enter your company code and pres enter it will appears on the top to screen as below:
Flag the check box against to your company code to activate W.tax .
Creation of required G/L a/c’s for Withholding Tax
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The following 4 G/L account creates with following PATH:
PATH: AccountingFinancial AccountingGeneral LedgerMaster RecordsG/L AccountsIndividual

ProcessingFS00 - Centrally
P&L
Short
Statement Only
Text / Field Post
G/L a/c Compan Acc. acct / balance Open item Line Item Sort
G/L Acct Status Automatic
Number y .Code Group Balance in Local Management Display Key
Long Variant ally only
Sheet Currency
Text
Account
Balance
130000 1102 Liabilities Sheet TDS a/c X X X 001 G001 X
Account
Balance
Surcharge
131000 1102 Liabilities Sheet X X X 001 G001 X
a/c
Account
Balance
Education
132000 1102 Liabilities Sheet X X X 001 G001 X
Cess a/c
Account
Balance Higher
133000 1102 Liabilities Sheet Education X X X 001 G001 x
Account Cess a/c
Define Accounts for Withholding Tax to be Paid Over
PATH: Financial Accounting (New) Financial Accounting Global Settings (New) Withholding TaxExtended
Withholding TaxPostingAccounts for Withholding TaxDefine Accounts for Withholding Tax to be Paid Over
With the above PATH it will display the following window:
enter your company code it above window and click on enter button so it will display the following screen:
In the above screen flag the check box as shown to W/tax Code, Type and save the screen so it will display the
following screen:
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This is your TDS G/L

account
This is your Surcharge

G/L account
This is your Education

Cess G/L account
This is your Higher

Education G/L account
In the above screen we assign G/L accounts with respective W/Tax type and W/Tax code to transaction key “WIT”.
Specify Document Type (Accounts Payable)
Withholding TaxPosting India Remittance Challans Document Types Specify Document Type (Accounts
Payable)
Database Table: J_1IEWT_CUST
In the above screen enter you Company Code and Document Type as “SA” (General Ledger Document Type).
Remittance Challan
A document, in India, that you present to a bank when depositing any form of withholding tax that you have retained.
The challan states how much tax is being deposited. A separate challan is required for each form of withholding tax.
Maintain Number Groups
In this and the following IMG activities, you set up the numbering for the remittance challans.
Since you must create one challan for the taxes in each section of the Income Tax Law (official withholding tax keys),
and for separate tax offices (business place), you must create different number range objects
for each permutation of official withholding tax key and business place.
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The procedure is as follows:
1. For each permutation of tax key and business place, create a number group.
2. For each number group, create a number range.
3. Assign each number group to a number range.
In this activity, you group together the permutations of company code, business place, and official withholding tax key
that you want to remit withholding tax for. You can assign the same group number to more than one permutation, if
you need to.
Withholding TaxPosting India Remittance Challans Maintain Number Groups
Database Table: J_1IEWTNUMGR_N
In the above screen provide information like company code, section code, official W/Tax Key and new entry to
Number Group.
Assign Number Ranges to Number Groups
Withholding TaxPosting India Remittance Challans Assign Number Ranges to Number Groups
Database Table:
in the above screen give number group as we created in previous step and IntNR (internal number assignment) any
new entry.
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Maintain Number Ranges
Withholding TaxPosting India Remittance Challans Maintain Number Ranges
By the above PATH it will display an screen click on button so it will display the following
screen:
In the above screen go to menu bar “Group + Insert” it will display the following window:
In the above box enter your Company Code and click on enter button so it will display the following window:
In the above window maintain text, mention present year and give any number interval.
Click on enter button so the entry will appear in main screen below:
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Flag the check box of your number interval which you just created in the above screen.
Double click on your Internal number range which you created in above step
Now double click on “Element/Group”, so your number range will assign to your number range text as below:
Now save the above activity and back to SPRO screen.
Maintain Number Groups and SAPscript Forms
In this IMG activity, you specify which SAP script forms you want to use to print the withholding tax certificates.
These forms are used when you:
• Print withholding tax certificates for vendors
• Print withholding tax certificates for customers
Country Version India comes with a form, J_1IEWTCERT, which you can use as the basis for creating your own
forms.
For each type of withholding tax (official withholding tax key):
Specify which SAP script form you want to use If different tax offices require different forms, you can enter different
forms for different offices.
Specify what number group you want for each certificate. This information determines which number range the system
uses to number the certificates. You assign the number range to the number group in the next two activities.
Withholding TaxPosting India Withholding Tax Certificates for Vendors and Customers Maintain Number
Groups and SAPscript Forms
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In the above screen maintain the parameters with SAP Script form and new number group.
Save the activity back to SPRO screen.
Assign Number Ranges to Number Groups
Withholding TaxPosting India Withholding Tax Certificates for Vendors and Customers Assign Number
Ranges to Number Groups
in the above screen give number group as we created in previous step and IntNR (internal number assignment) any
new entry.
Maintain Number Ranges
Withholding TaxPosting India Withholding Tax Certificates for Vendors and Customers Maintain Number
Ranges
By the above PATH it will display an screen click on button so it will display the following
screen:
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In the above screen go to menu bar “Group + Insert” it will display the following window:
In the above box enter your Company Code and click on enter button so it will display the following window:
In the above window maintain text, mention present year and give any number interval.
Click on enter button so the entry will appear in main screen below:

Flag the check box of your number interval which you just created in the above screen.
Double click on your Internal number range which you created in above step
Now double click on “Element/Group”, so your number range will assign to your number range text as below:
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Now save the above activity and back to SPRO screen.
Maintain Company Code Settings - Excise Registrations
PATH: SPTO Logistics - General Tax on Goods Movements India Basic Settings Maintain Company Code
Settings
In the above screen enter your company code and First Month of Fiscal year.
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Assign Withholding Tax to Vendor Master Data
Change
By above PATH it will display the following screen
In the above screen enter your vendor number, company code, purchase organization and flag the check box of
“Withholding tax”, now click on enter button so it will display the following screen
These are all W/Tax ID’s issue by tax

authorities optimal to assign
In the above screen enter the shown parameters like assigning all withholding type, codes to vendor.
Save the vendor master data back to easy access screen.
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Posting Vendor Invoice
PATH: AccountingFinancial AccountingAccounts PayableDocument EntryF-43 - Invoice – General

In this case assume company had given a job work on contract to a person and that person is treated as vendor in sap.
So today we are paying him total contract amount and deducting tax from that.
In above screen give dates, document type, period, company code, currency at bottom of screen vendor credit posting
key and vendor number.
After providing above information pres enter button it will display the following screen:
In the above screen give contract amount, business place, section code, debit posting key and debit G/L account
number and click on enter button it will display another screen as below:
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In the above window it shows all taxes that are going to be affect. Just pres enter button or click on continue button so
it will take you to below screen:
In the above screen give “*” symbol to amount field and “+” symbol to text field.
Now click on button so it will display the following screen.
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blank those fields
In the above screen give information to business area, Cost Center, Profit Center, Segment, Functional Area and pres
enter button or click on continue button.
NOTE: If activated or configuration in CONTROLLING steps and created cost centers, profit centers then only you
assign those fields or you can leave them blank.
Now go to menu bar and click on “document + simulate” it will display the following screen:
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To post above entry again go to menu bar “document + post” so it will post the entry and give following information:
In the above information it will show the document number and posted information.
Report
PATH: AccountingFinancial AccountingGeneral LedgerAccountFBL3N - Display/Change Line Items.
Transaction code: FBL3N
In the displayed select required all tax relevant G/L a/c number s and executive the screen it will display the following
report screen
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Create Remittance Challan
PATH: AccountingFinancial AccountingAccounts PayableWithholding TaxIndiaExtended Withholding

TaxRemittance of Withholding TaxJ1INCHLN - Create Remittance Challan
Transaction code: J1INCHLN
By above PATH it will display the following screen:
In the above screen enter parameters as above like:
1) Company code 7) Vendor (Vendors numbers against whom we are paying tax)
2) Fiscal Year 8) Recipient Types (As we created in W/Tax Configuration)
3) Business Place/ Section Code 9) Document Date
4) Document Number (The number which is
assigned to Posted document) 10) Posting Date
5) Posting Dates (Date when invoice is raised) 11) Bank Account (Your SBI check issue G/L a/c number)
6) Section (Tax section at which tax is deducted) 12) Business Area
In the above screen enter all above information and click on “Executive” button so it will display the following box:
In the above box select “Document Number” radio button and click on enter button or click on continue button so it
will display the following screen:
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In the window simple

click on this button
In the above window it is showing all taxes which we are paying to bank for challan.
Now click on back button simple so it will display the following window.
Double click on this line

item
In the above window it shows one line item with an amount of Rs 1/- from “SBI Cheque issue G/L”, double click on
that line item it will display the following screen:
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In this field delete this Rs 1/- and

give “*” symbol.
In the above screen it displays Rs 1/- in Amount line. Delete that Rs 1/- and give “*” symbol in that and pres enter
button then go to menu bar “Document + simulate” so it will display the following window.
In the above window it shows payment of taxes to bank through SBI cheque issue to bank for challan. So it is a
reversal entry of invoice in regard of taxes.
Go to menu bar “Document + Post” to post the entry so it will display the following screen
In above screen it shows clearing and creating remittance challan. Back to easy access screen.
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Report
PATH: AccountingFinancial AccountingGeneral LedgerAccountFBL3N - Display/Change Line Items.

Transaction code: FBL3N
In the displayed select required all tax relevant G/L a/c number s and executive the screen it will display the following
report screen
In the above screen you can view all open items of taxes are cleared.
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Enter Bank Challan

TaxRemittance of Withholding Tax J1INBANK - Enter Bank Challan
Transaction code: J1INBANK
Click on this F4
function to assign
Challan clearing
number

1) Company code,
2) Fiscal year,
3 Challan clearing number (Click on F4 function and select your latest or required challan number it will
automatically display on screen and other 2 fields will fill automatically)
4) Bank challan number (give any new number that ma be alphanumeric),
5) Bank challan date,
6) Bank key (your house bank key).
Now click on Executive button so it will display the following information:
In the above screen you can view the information of challan update.
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Certificates Print

Tax Certificates J1INCERT - Print
Transaction code: J1INCERT

1) Company code 6) Bank Challan Numbers
2) Fiscal Year 7) Bank Challan Dates
3) Business Place / Section code 8) Vendors
4) Section 9) Certificate Date
5) Posting dates 10) Signatory
11) Designation
12) Place of Printing
Give all above information and click on execute button so it will display the following window:
In the above window to “Output Device” field give “LP01” and flat check box “Print Immediately”.
Now click on Print Preview. It will display the following report as TDS certufucate.
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Define Posting Keys and Posting Rules for Check Deposit
PATH: SPROFinancial Accounting (New) Bank AccountingBusiness TransactionsCheck DepositDefine

Posting Keys and Posting Rules for Check Deposit
Database Tables: T028D, T028E, T033F, T033G, T033I, T033J
By the above PATH it will display the following box:
In the above box give your chart of accounts and pres on enter button or click on continue button so it will display
another screen. Now click on button so it will display the following screen:
In the above screen enter 3 account symbols like “Main Bank, CheckDeposit, CheckIssue”.
Pres enter button and save the activity.
Now click on “Assign Accounts to Account Symbol” under Dialog Structure right side of the screen it will display the
following screen click on first:
In the above screen we assigned G/L accounts to each account symbols which we created in first step above.
Save the activity and click on “Create Keys for Posting Rules” and click on button so it will display the
following screen:
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In the above screen give new posting rule for checkdeposit clearing, pres enter button and click on save button to save
activity.
Now double click on “Define Posting Rules” and click on button so it will display the following screen:
In this case General Entry will be as below:
SBI Check Deposit G/L a/c Dr *****

To Customer a/c *****
Posting Rule : give the posting rule which we created in above screen in “Create keys for
posting rules step”
Posting Area : It specifies whether the entry should post to “Bank Accounts” or ”to Sub
ledger Accounts”
Posting Key : The Posting Key indicates whether the entry should go with Debit side of G/L
or Credit side of G/L.
Acct Symbol : Give the right Account Symbol which we created in first step in above screen.
It indicates the G/L account which should be posted
Document Type : It is which indicates the nature of entry
Posting Type : Which specifies about Purpose of the entry posting. In the above case 8:
Clearing Credit Sub ledger Accounts.
Save the above screen and back to SPRO screen:
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Create and Assign Business Transactions
PATH: SPROFinancial Accounting (New) Bank AccountingBusiness TransactionsCheck Deposit Create

and Assign Business Transactions.
Database Tables: T028H, T028I
In the following displayed screen click on button so it will display the following screen:

Tran (Transaction): In this field you can give any new code
+ - Field : in this field take “+” symbol if bank balance increases like check deposit to house
bank and take “- ” symbol when check issue that meat house bank balance
decreases.
Post.rule : Posting rule which we created in above steps with relevant to transaction assign in
this field.
In the above screen enter the parameters, save the activity and back to SPRO screen.
Define Variants for Check Deposit
PATH: SPROFinancial Accounting (New) Bank AccountingBusiness TransactionsCheck DepositDefine

Variants for Check Deposit
By the above screen it will display a screen on that click on new entries button, it will display the following
screen:
In the above screen enter new variant, description in Name field and no of lines as “1”.
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2) Double
click on
this line
1) Enter Lgth
(Length) as 14 and 3) Change
pres enter button this number
to 06
4) Click on this
continue button
1. First enter 14 in Lgth field

2. Click on “10- DIGIT CHECK NUMBER” line so it will display a small box as you saw above
3. Change the “Output Lgth” to 06
4. Click on continue button or pres enter button
So it will insert a line under “Fields of the Variant” as below:
1) Double click
on this line
2) Click on this
continue button
First pres “Page Down” button on the key board so “Possible Fields” in above screen will drage up with other fields.
1. Double click on “CUSTOMER NUMBER” field so it will display the small box as above.
2. In the box don’t change any Length just pres enter button or click on continue button.
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It will add another line to “fields of the variant” as below
1) Double click
on this line
2) Click on this
continue button
1. Double click on “INVOICE REFERENCE” field so it will display the small box as above.
2) Click on this
continue button
1) Double click
on this line
1. Double click on “INVOICE DATE” field so it will display the small box as above.
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1) Double click
on this line
2) Click on this
continue button
1. Double click on “INVOICE DATE” field so it will display the small box as above.
It will add another line to “fields of the variant”.
Now click on save button to save the activity and take back to first screen as below:
In the above screen you can view your variant just created, keep the curser on that and click on activate button and
back to SPRO screen.
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Post a sales invoice to customer
To post one or moor sales transaction to customer use Transaction code: F-22
(For example assume I had posted an invoice to customer with an amount of Rs 15000/-)
View the Report
To view reports go to Transaction Code: FBL5N (Customer Line Items), FBL3N (G/L Lineitems)
In these reports you can view openitem of customer invoices
Enter check Deposit
PATH: Accounting Financial Accounting Banks Incomings Check Deposit FF68 - Manual Entry
Transaction Code: FF68
Bank Key : In this field enter your House Bank key (Check House Bank configuration)
Bank Account : In this field enter your Check Deposit bank account number (Check House Bank
configuration)
Currency : Enter your Currency
Group : Any new identification for the activity
Transaction : The Check Deposit Transaction which your created in above step
With above details enter few other details like dates and other.
After entering above all parameters Go to menu bar “Settings + Specifications” so it will display the following
window:
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Start Variant : Select your variant which you created above step
Cust.Matchcode ID : Select “D” which used to search customer by company code
Processing Type : Select “4” which used to process the statement through online
Now pres enter button two times so it will display the following screen:
Amount : Amount of customer invoice (customer openitem)

Check : Check number which is given by customer
Customer : Customer number
Inv.ref : Invoice document number
Doc.date: Document date
After entering all items like above pres enter and save the screen it will automatically go back to first screen as below:
In the above screen go to menu bar “Check deposit trans + Print + Individual list” so it will display the following
window:
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In the above window in “Output Device” field give “LP01”, flag check box “Print Immediately” and click on “Print
preview”. It will display the following screen:
Back to main screen.
Again go to menu bar “Check deposit trans + Post + Individual List” so it will display the following screen:
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It shows no of items posted and information related errors in transaction.
Report
To view reports go to Transaction Code: FBL5N (Customer Line Items), FBL3N (G/L Lineitems)
In these reports you can view cleared item of customer invoices
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With this function, you can manually enter bank account statements you receive.
Statement entry is usually a two-step process:
First, you enter the account line items in the system. Various tools are available to help you with this. You
can vary the row format for entering individual transactions.
In addition, the system supports individual account determination and checks data consistency.
The second step is to post the line items you have entered.
The account assignment variant can be changed at any time during processing. You can also enter more than one value
in an account assignment field. The system highlights account assignment fields for which you do this.
When you enter your data, payment advices created in SAP Cash and Liquidity Management using memo record entry
can be automatically transferred to the bank statement.
There are various selection criteria for doing this. For example, you can select all payment advices entered within a
certain planning period or on a specific statement date.
When you process the data, you can delete from the entry screen any memo records that do not match the bank account
statement.
If you entered the wrong beginning or ending balance, you can correct it in the entry screen.
Posting Specifications
In the manual bank statement function, you can create up to two postings for each line item.
A bank account posting (for example, debit bank account and credit bank clearing account)
A sub ledger posting (for example, debit bank clearing account and credit customer account with clearing)
Define Posting Keys and Posting Rules for Manual Bank Statement
PATH: SPROFinancial Accounting (New) Bank AccountingBusiness TransactionsPayment

TransactionsManual Bank Statement Define Posting Keys and Posting Rules for Manual Bank Statement
By the above PATH it will display the following box:
In the above box give your chart of accounts and pres on enter button or click on continue button so it will display
another screen. Now click on button so it will display the following screen:
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In the above screen enter bank related transaction as Accounts Symbols in above activity.
Save the activity and double click on “Assign Accounts to Account Symbol” and click on
In the above screen to all your Account Symbols assign respective G/L accounts.
Save the activity and click on “Create Keys for Posting Rules” and click on
So it will display the following screen:
In the above screen create new posting rules as above.

Save the activity and double click on “Define Posting Rules” and click on
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In the above screen the G/L entry will as below:
SBI Main Bank G/L a/c Dr *****

To SBI Check Deposit G/L *****
Fields should field as below:
posting rules step” for check deposit.
ledger Accounts”
Posting Key (Debit) : The Posting Key indicates whether the entry should go with Debit side of G/L
or any other
Acct Symbol(Debit) : Give the right Account Symbol which we created in first step in above screen.
It indicates the G/L account which should be posted at debit side
Acct Symbol(Credit) : Give the right Account Symbol which we created in first step in above screen.
It indicates the G/L account which should be posted at Credit side
Clearing Credit G/L Accounts.
After entering above all parameters click on next entry button so it will display the following screen:
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SBI Check Issue Clearing G/L a/c Dr *****

To SBI Main Bank G/L a/c *****
posting rules step” for Check issue clearing.
ledger Accounts”
Posting Key (Credit) : The Posting Key indicates whether the entry should go with Credit side of G/L
or any other
Acct Symbol(Debit) : Give the right Account Symbol which we created in first step in above screen.
Acct Symbol(Credit) : Give the right Account Symbol which we created in first step in above screen.
Clearing Debit G/L Accounts.
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Bank Charges G/L a/c Dr *****

To SBI Main Bank G/L a/c *****
posting rules step” for Bank Charges.
ledger Accounts”
Posting Key (Debit) : The Posting Key indicates whether the entry should go with Debit side of G/L
or any other
or any other
Acct Symbol (Debit) : Give the right Account Symbol which we created in first step in above screen.
Acct Symbol (Credit) : Give the right Account Symbol which we created in first step in above screen.
Posting to G/L Account.
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posting rules step” for Check Dishonor.
ledger Accounts”
or any other
Acct Symbol (Credit) : Give the right Account Symbol which we created in first step in above screen.
Posting to G/L Account.
After entering above parameters click on save button to save the activity and back to SPRO screen.
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Create and Assign Business Transactions
PATH: SPRO Financial Accounting (New) Bank Accounting Business Transactions Payment
Transactions Manual Bank Statement Create and Assign Business Transactions
Through above transaction it will display the following screen click on :

Tran (Transaction): In this field you can give any new code
+ - Field : in this field take “+” symbol if bank balance increases like check deposit to house
bank and take “- ” symbol when check issue that meat house bank balance
decreases.
Post.rule : Posting rule which we created in above steps with relevant to transaction assign in
this field.
In the above screen enter the parameters, save the activity and back to SPRO screen.
Bank Statement
PATH: Accounting Financial Accounting Banks Incomings Bank Statement FF67 - Manual Entry
Transaction Code: FF67
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With the payment program you can process local and international payment transactions involving your customers and
vendors. With this program we can pay all vendor at a time(Who ever vendors you want to involve in payment
program)
Prerequisites
The Payment Methods, House Banks, and Forms you use must be defined or adapted before the payment run is
executed.
If the above-mentioned steps are to be carried out automatically, the payment program requires the following
information:
• Rules according to which it can determine the open items to be paid and, if expedient, group them together for
payment. For example, you can specify grace periods for incoming items, which are taken into consideration
when calculating the due date.
• Specifications for selecting the payee. You can enter an alternative payee in your customer/vendor's master
record or in the document itself.
• Rules used by the payment program to select the payment methods. You can specify payment methods via
your customer or vendor's master record or via the open items, or you can have the payment program select
them using specified rules.
• Rules used by the payment program to select the house bank from which the payment is made. House banks
are banks where your company (company code) maintains accounts. You can specify a house bank in your
customer/vendor's master record or in the line item, or you can have the payment program select it using
specified rules.
• Specifications for automatic postings. The payment program requires information such as document types,
posting keys and accounts, in order to carry out the automatic postings.
You set the rules for controlling the payment program
• In the customer/vendor master record
• In the line items
• via configuration of the payment program
• With individual specifications for each payment run
Process Flow
1. It determines the open items to be paid and creates a proposal list. You can process the proposal list on-line.
Among other things, you can change payment methods or banks, block items, or cancel payment blocks.
2. The payment program carries out payment using the proposal list. The payment run includes only the open
items contained in the proposal list. The payment program posts documents and provides the data for the form
printout and for creating the data carriers, the payment advice notes and the payment summaries.
3. It uses the print program to print the forms and create the data carriers.
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Set Up All Company Codes for Payment Transactions
In this activity, you make specifications for all company codes involved in payment transactions.
For each company code, you make the following specifications:
Sending company code:
The sending company code is the company code that is known to the business partner.
When making cross-company code payments, you can specify the sending company code as well as the paying
company code for each company code. If the sending company code is different from the paying company code,
the system notes the sending company code in the payment transfer medium or payment advice. This note is
information for the business partner.
Furthermore, the sending company code affects how the system groups items from different company codes into one
payment. Items are only grouped into one payment for company codes with the same paying company
code and the same sending company code.
If the sending company code is not specified, the system automatically regards the paying company code as the
sending company code.
Paying company code:

You assign a paying company code to each company code. This means that you can have one company code process
payment transactions centrally for several company codes.
Separate payment per business area
Use payment method supplements:

Select the field if you wish to use payment method supplements, and then define the payment method supplements in
the activity Define Payment Method Supplements. If you wish to display the Payment method supplement field in the
line item display for customers and vendors, you can define the corresponding display variants. The same applies to
the functions for displaying payments and paid items when displaying payment
proposals. For this, choose the following activities:
Define Line Layout
• Make Settings for Displaying Payments
• Make Settings for Displaying Line Items
Cash discount and tolerance:

The payment program uses these entries to determine the cash discount strategy for the company code.
Special G/L transactions:

Specify which special G/L transactions are to be settled for
customers and vendors.
Example: FPA
F = Down payment request
P = Payment request
A = Down payment on current assets

TransactionsOutgoing PaymentsAutomatic Outgoing PaymentsPayment Method/Bank Selection for Payment
ProgramSet Up All Company Codes for Payment Transactions
Through above PATH it will display the screen click on :
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In the above screen maintain the parameters as I shown,

Save the screen and back to SPRO screen
Set Up Paying Company Codes for Payment Transactions
In this activity, you make the following specifications for the paying company codes:
Data for controlling the payment program:

Here you specify the minimum amount for which an incoming or outgoing payment is created, for example. You can
define additional amount limits for the payment method. To do so, choose the activity Set Up Payment Methods per
Company Code for Payment Transactions.
Specifications for paying with bills of exchange:

You can show or hide the settings for paying with bills of exchange.
Forms and sender details for advice notes and EDI accompanying sheets:
If you wish to print payment advice notes or an EDI accompanying sheet, specify the form name. Specify also the SAP
script text modules that contain details about the sender that are to be printed on the payment advice note. You can go
directly from this transaction to the transaction for editing forms and text modules.
The standard system contains forms for payment advice notes and EDI accompanying sheets which you can copy and
adjust to meet your requirements.

Program Set Up Paying Company Codes for Payment Transactions
Database Table: T042B, T042T
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In the above screen enter the above parameters and save the activity.
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Set Up Payment Methods per Country for Payment Transactions
The payment method specifies the procedure, such as check, transfer or bill of exchange, by which payments are made.
The following payment methods are usual in Accounts Payable and Accounts Receivable:
Payment Methods in the System
Accounts payable Accounts receivable

Check Bank collection
Transfer Bank Direct Debit
Postal giro transfer Refund by check
Bills of Exchange Refund by bank transfer
Check/bill of exchange Bank bills
Bill of exchange
payment request
You define the payment methods in two steps:
...
• You first make all the specifications that are required for each payment method in each country. This is
necessary for all the payment methods used by your organization in each country. If you have companies
(company codes) in Germany, France and the USA for example, you define the payment method "check" for
each country.
• You then define the payment methods you use for each company code. When in this configuration function,
you also specify the conditions of their use.
In this activity, you specify which payment methods are to be used in each country. You enter the following details for
the payment method:
Country-Specific Specifications for the Payment Method:
• Payment method either for incoming or outgoing payments
• Characteristics for classifying payment method: Here you specify the type of payment method in question
(such as check or bank transfer) and any other features of that payment method (the payment method is used
for personnel payments, for example). When you select a payment method, only the characteristics that are
appropriate for that payment method are displayed. This means that you can only select fields that are relevant
for the selected payment method.
• Required entries in master record: Here you determine which specifications in the master record control
whether the payment method is used (such as bank details or collection authorization).
Note: If the required details have not been entered in the master record, the payment method cannot be used.
• Posting specifications: You specify how the payment is to be posted, for example (such as which document
type is to be used).
You also specify which currencies are to be permitted, dependent on the country and payment method. If you leave the
currency table blank, this means that all currencies are permitted.
Note: If the payment method only allows payments in local currency, the system ignores any currencies specified.
If you use the Payment Medium Workbench, read the documentation under Make Settings for Payment Medium
Formats from Payment Medium Workbench in the section Payment Media.
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Program Set Up Payment Methods per Country for Payment Transactions
Database Table: T042Z
In the above screen maintain above parameters,

Save the activity and back to SPRO screen:
Set Up Payment Methods per Company Code for Payment Transactions
In this activity, you specify which payment methods can be used per company code and determine the conditions under
which a payment method should be used.
• Amount limits for payments within which the payment program can select the payment method
Note: You always have to specify a maximum amount, otherwise the payment method cannot be used. If you specify
the payment method in an open item, the payment program ignores the amounts you enter here.
• Specifications for grouping items for payment (such as single payment for marked items)
• Specifications for foreign/foreign currency payments
• Specifications for optimizing bank selection

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• Specifications for the form to be used for the payment medium
• Specifications for issuing payment advice notes

Program Set Up Payment Methods per Company Code for Payment Transactions
Database Table: T042E
In the above screen maintain required parameters as above.

Set Up Bank Determination for Payment Transactions
In this activity, you make settings that the payment program uses to select the banks or bank accounts from which
payment is to be made. You define the following:
Ranking order of banks:

You specify which house banks are permitted and rank them in a list.
Bank accounts:
For each house bank and payment method (and currency, if required), you specify which bank account is to be used for
payments.
Available amounts:
For each account at a house bank, you enter the amounts that are available for the payment run. You enter separate
amounts for incoming and outgoing payments. Specifying available amounts enables you to control which bank
account is to be used for payments. You can specify the amounts depending on the value date at the bank.
Value date:
You specify how many days elapse between the posting date of the payment run and the value date at the bank,
dependent on the payment method, bank account, payment amount, and currency. You can have the system determine
the value date, taking into account the bank calendar and any individual arrangements made with
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the bank. To do so, choose the activity Define Value Date Rules
Fees/Charges:
You define the charges that are printed on the bill of exchange forms (standard practice in Spain).

Program Set Up Bank Determination for Payment Transactions
Database Table: T042A, T042D, T042I, T042V
Through above PATH it will display the screen click on it will display the following
window:
In the above box enter your company code and click on continue button or click on enter button so your company code
will appears on the top as below:
In the above screen select your company code and click on “Ranking order”.
It will display another screen click on
In the above screen enter required parameters and click on “Bank Account”
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In the above screen enter required parameters and click on “Available Amounts”
In the above screen enter required parameters and click on “Value Date”
In the above screen enter required parameters and click on save button to save the activity, back to SPRO screen.
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Assign Payment Method to Vendor Masters
In the master record you can either:
• Specify a single payment method, if, for example, you have already defined a specific payment method with a
business partner, or
• Specify multiple payment methods, one of which will be selected by the payment program according to your
specifications during the payment run.
If you specify a payment method in the open items, it will override the specification in the master record. A payment
method defined in the open items must not exist in the master record.
The payment method with which you want to pay must always be specified in the customer or vendor master record or
in the open item.
NOTE: The following activity we have to do with all vendors or to those vendors to whom we want to pay
through APP
Change Vendor Master Data
Change
Transaction code: XK02
In the above screen enter your vendor number, company code, purchase organization and flag the check box “Payment
Transactions” so it will display the following screen:
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In the above screen assign your payment method to vendor master data which you created in above steps.
Save the master data and back to easy access screen.
NOTE: assign your payment method to your all vendor master data’s to whom you want to run the APP program
Post open items or post purchase invoice using Transaction Code: F-43
Using above transaction code post purchase invoices to more than 1 vendor like 2 or 3 vendors
Look into the vendor report with Transaction Code: FbL1N

Looking into the G/L report with Transaction Code: FBL3N
In both cases you can view open items with all vendors and G/L’
Now we have to run “Automatic Payment Program” to clear all vendors at a time through check.
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RUN PAYMENT PROGRAM
Selection of the Payment Method by the Payment Program
Before every payment run you must specify which payment methods may be used in the payment run. If a payment
method is specified in open items or in the master record of the customer/vendor and if that payment method is
permitted for that payment run, the payment program selects this payment method. The payment method in the open
items takes precedence over any payment method defined in the master record.
If several payment methods are specified in the master record and none in the item, then the payment program selects a
payment method. The program checks (in the sequence in which you entered them) whether each of the payment
methods you specified for the payment run can be used. To be able to be used, a payment method must satisfy the
following conditions (among others):
• The payment method must be specified in the customer/vendor master record or open items.
• The master record must contain the specifications needed for the payment method.
• For foreign payments, the payment program checks whether the payment method in question allows payments
to customer/vendors or banks located abroad.
• In the case of payments in foreign currency the payment method must be allowed for foreign currency
payments.
• The permissible minimum and maximum amounts must be adhered to for the payment amount.
• For payment, a bank permissible for the payment method under consideration is determined.
If one of the specified payment methods meets all the above conditions, this payment method is used. Otherwise, the
program carries out all the checks for the next payment method in the list you entered.
PATH: Accounting Financial Accounting Accounts Payable Periodic Processing F110 – Payments
Transaction Code: F110 – Payments
Run Date: enter date when we running APP

Identification: in this field enter new code to identify the activity
Click on "PARAMETER" tab so it will display the following screen:
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Posting Date : Enter the date on which date the payment should be entered.
Docs entered up to : The date which you enter in this field till that date the open
items will be picked for the APP process.
Customer item due by : The date which you enter in this field till that date the open
items will be picked for the APP process
Company code : Enter your company code.
Pmt Meths : Enter the Payment Method which you created in the above
Steps.
Next p/date : In this field enter the next date when you want to run the APP
again.
Vendor : Enter all vendors numbers who you want to be paid through
APP.
After entering above all parameters click on save button to save the activity.
Now click on "STATUS" tab so it will display previous screen on it click on (Schedule proposal)
button, so it will display the following window:
In the above screen flag the check box "Start Immediately" and pres enter button or click on continue button.
It will display the following screen with following message:
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In the above screen we can see the message was "Proposal is ready to be started"
Now click on enter button continuously till the above message changes like below:
In the above screen the message changed as "Payment proposal has been created"
Now click on button so it will display the following window:
In the above window select "All accounting clerks" and pres enter button or click on continue button so it will display
the following screen:
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line item first
In the above screen double click on first line so it will display the following screen:

line item first
In the above screen double click on first line so it will display the following window:
In the above window click on "Reallocate" so it will display the another window as below:
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In the above window enter:
Payment method : Enter your Payment Method as your created

House Bank : Enter your house bank and bank account
Now pres enter button or click on continue button so it will display another screen now click on back button once it
will take you to following screen:
In the above screen now you can see the green symbol (in round) that indicates, that amount is can be paid.
The process we have to do with all payments to what ever the payment's to be done.
Now click on back button till we get following screen:
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In the above screen under status tab you can see the new message "Payment proposal has been edited",
Now click on "Printout/data medium" so it will display the following screen:
In the above screen enter any variant to "RFFOAVIA" program and click on so it will display
the following screen:
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Program run date : Enter the date when we are running this program
Identification Feature : Enter any new identification code
Paying company code : Enter your company code
No of sample printouts : Make it zero all ways
Print immediately : flag this check box
In the above screen enter the parameters as i shown and click on so it will display the following
screen:
In the above screen enter text to "Meaning" field,
Click on save button to save the activity and click on back button till display the following screen:
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In the above screen now enter any variant to "RFFOUS_C" program and click on button
so it will display the following window:
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In the above screen enter the parameters like:
Program run date : Enter the date when we are running this program
Identification Feature : Enter any new identification code
Paying company code : Enter your company code
Payment Method : Enter your Company using Payment Method
House bank : Enter your House Bank from which bank you want to pay
Account ID : Enter your SBI check issue bank ID
Check lot number : Enter your House Bank Lot Number
Currency : Enter your company code currency
Print Control : Enter printer and flag all check all check boxes
No of sample printouts : Make it zero
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Do not void any checks : Flag this check box
After entering all above parameters as i shown click on so it will display the following screen:
In the above screen enter text to "Meaning" field, and click on save button to save the activity now click on back
button2 times it will display the following scdreen:
Now again click on save button and click on "STATUS" button so it will display that status screen.
Click on so it will display the following window:
In the above window flag the check box "Create Payment Medium" and click on continue button or click enter button
so it will display the following message in status window as below:
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In the above screen it display the message "Payment run is ready to be started" now pres enter button till you get
following window:
In the above screen the message will display as "Payment run has been carried out, Posting orders: 2 generated , 2
completed"
Now click on so it will display the following window:
In the above window in the "Job Name" field instead symbol "?" give some name or identification.
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Now click on enter button or click on continue button so it will display the following message:
Now go to following PATH:
Go to menu bar "system + services + output control" so it will display the following screen:
In the above screen just click on executive button so it will display the following screen:
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Now in the above screen flag the check box and click on display content button so it will display the following
screen.
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The above two letters are the corresponding letters with check information to different vendors.
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Now check with vendor report the line items will be automatically cleared.
To check vendor line items go to transaction code: FBL1N
Check also checks register as below:
PATH: Accounting Financial Accounting Accounts Payable Environment Check Information Display
FCHN - Check Register
in the above screen enter parameters and click on executive button so it will display the following check information
which we issued to vendor:
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Dunning Procedures
If the business partners may fall behind on payments you can send them a payment reminder or a dunning notice to
remind them of their outstanding debts.
The SAP System allows you to dun business partners automatically. The system duns the open items from business
partner accounts in which the overdue items create a debit balance. The dunning program selects the overdue open
items, determines the dunning level of the account in question, and creates a dunning notice. It then saves the dunning
data determined for the items and accounts affected.
You can use the dunning program to dun both customers and vendors. It may be necessary to dun a vendor if he or she
has a debit balance as a result of a credit memo. If a customer is also a vendor, you can offset the account balances
against one another.
If you wish to use the automatic dunning procedure, you have to make settings in the following places before using the
system and while it is operational:
• · In Customizing for Financial Accounting (IMG)

• · In the master data for your customers or vendors
• · When you post documents
Once you have decided in which countries you wish to use the automatic dunning procedure, adjust your settings to
meet the country-specific business requirements. In the USA, for example, debtors are not usually dunned. In
Customizing, you can make company code-specific settings so that the fields for dunning are hidden for the company
code USA.
You use the following attributes to control the dunning program, and you can configure them according to the needs of
your company:
• · DUNNING PROCEDURE
•
The dunning procedure controls how dunning is carried out by the system. You can define as many dunning
procedures as you like.
•
• · DUNNING LEVEL
•
The dunning levels are calculated based on the number of days open items are in arrears. You can also have the
system calculate the dunning levels based on the dunning amount or a percentage paid (sales-related dunning level
determination).
•
You can determine more than one dunning level per dunning procedure.
•
• · DUNNING AREAS
•
A dunning area is an organizational unit within a company code used for the dunning process.
A dunning area can be a division or a sales organization. You assign a dunning area to an open item when you are
posting. You can dun items separately by dunning area.
•
The SAP System allows you to use either the automatic dunning program, which duns all overdue items in accordance
with your selection criteria, or, if required, you can dun individual customers or vendors
You have the following options and functions for dunning:
Payment deadline, interest on arrears, and You can enter a specific payment deadline in the dunning
dunning charges notice, as well as interest on arrears and dunning charges
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(both calculated by the dunning program).
Dunning currency If all the open items in an account have been posted in the
same currency - either local currency or a foreign
currency, the dunning program uses this currency.
Otherwise, the dunning program uses the local currency
of the company code. The items are displayed in
document currency in the dunning notice, and the totals in
local and foreign currency.
Cross-company code dunning You can combine the overdue items for one customer or
vendor from several company codes in one dunning run,
and issue the items in one dunning notice.
Dunning for head office/branch If your customer or vendor has both a head office and
relationships branch offices, dunning notices are sent to the head office.
However, you can also send dunning notices to the branch
offices.
Dunning one-time accounts You can dun a one-time account just like any other
business partner account. All the items for a one-time
account that have the same address are grouped in one
dunning notice. The dunning date and level are updated in
the item, not in the account master record.
Dunning history The dunning history provides you with information on all
of the dunning runs you have executed and the dunning
notices you have sent (overdue items, dunning totals, and
so on). If required, you can also select by account type,
company code, and/or customer or vendor.
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STEP 1:
PATH: SPRO->Financial Accounting (New) ->Financial Accounting Global Settings (New) ->Accounts Receivable
and Accounts Payable->Business Transactions->Dunning-> Dunning Procedure-> Define Dunning Procedures.
Transaction code: FBMP
Pres on New Procedure the following screen appear and fill the required fields.
Dunn.Procedure : In this field enter new procedure code or any identification

Name : In this field give any description or text
Dunning Interval in Days : Enter the number days required between each dunning level
No.of dunning levels : Enter required no of dunning levels (Max of 9 dunning levels)
Standard transaction dunning : flag this check box
Ref.Dunning procedur for texts: enter same identification which we enter in Dunn.procedure field
Now click on Dunning Levels button so it will take to following screen.
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in the above screen flag all check boxes against to 1. calculate interest, 2. Always dun, 3. Print all items
now click on Charges Button . It will display the following window.
In Currency field give required currency and click on continue button .The following screen appears.
In above screen give dunning levels as many we maintain and charges for each dunning level as I did in above screen
click on Minimum Amounts button so it will go to the following screen.
It will display the following window.
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In Currency field give required currency and click on continue button .The following screen appears.
In the above screen fill the required fields and click on Dunning texts button. The following window
will appears.
In this fill your company code and select Customer and click on continue button .The following screen appears.
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In the above screen pres on New company code button so it will display small widow as
below:
1102
Give your company code and continue button so your company code will appears on top of screen.
Flag the check boxes of 1. Dunning by dunning area, 2. Separate notice per dunning level.
Save the screen and pres on back button.
Now click on Dunning texts button the following window will appear.
Click on this F4 functionality so it will opens

another screen as follow.
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If you click on this F4 functionality the following screen appears.
Click on this Dunning Form
If you click on above dunning form it will display the following screen.
Now double click on “Language EN Activ original language” so it will copy the form automatically to fields. as
follow.
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Now pres on back button , so it will take to 1st screen now pres on save button.
STEP 2:
Assign Dunning to Customer Master
TRANSACTION CODE: XD02
Not go to customer change screen (xd02) and assign dunning procedure to all the customer masters to whom you want
to be involved in dunning procedure as follow.
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STEP 3:
TRANSACTION CODE: F-22
Not post some credit sales invoices in past dates to customers to whom you want to be involved in this process.
RUN THE DUNNING PROCESS
The automatic dunning program runs according to the dunning process described below. It enables you to regularly
check your ledgers for overdue receivables, and then create payment reminders for these business partners.
Process Flow
The dunning process consists of several sub processes that must be carried out in a specific order (see figure below).
Creating Dunning Proposals
Start the dunning program and enter the company codes for the dunning run. You can restrict the selection to specific
accounts. During the dunning run, the dunning program determines the accounts and items that must be dunned, the
dunning level, and all other details required for dunning. The dunning program creates a dunning proposal list. The
dunning proposal list can be created as often as required since the dunning data for the item and in the account is not
updated until the dunning notices have been printed.
Only those accounts that contain a dunning procedure in the master record are included in the dunning run.
Editing Dunning Proposals
You can edit the dunning proposal as follows:
• Set dunning blocks

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• Reset dunning blocks
• Change dunning levels
Printing Dunning Notices
The print program prints the dunning notices. At the same time, the relevant dunning data is stored in the items and the
master record of the business partner.
The dunning forms and texts that you use must be defined or adapted before the dunning run is executed. You
determine the items and accounts to be dunned and the dunning texts when you configure the dunning program. This
involves defining rules governing how the program determines the data it needs.
During the dunning run, the dunning program determines all customer (and vendor) items and accounts for which
dunning notices can be issued. This is the basis of the dunning proposal.
The dunning proposal is output in the form of a list that contains all items and accounts for which dunning notices can
be issued (that is, they are overdue). The list is sorted according to account and dunning level.
You can process the dunning proposal further.
Make sure that you have made the settings for the following features:
• Dunning procedure
• Company code data
• Dunning data in the customer master record (or vendor master record)
• Blocking of open items (if required)
• Dunning parameters
You control the dunning program via the settings you make for the dunning procedure. Further control can be
exercised via the settings you make in the customer or vendor master record, via the open items, and by the parameters
for the dunning run.
You control dunning via:
· Company Code-Specific Specifications:
One of the factors these specifications determine is which company codes are dunned.
· Dunning Procedure
This contains the most important specifications for controlling dunning. These include the dunning frequency, the
dunning levels, and the grace days for the due date determination.
· Customer/Vendor Master Record
In the master record, you specify which dunning procedure should be used for that account. The dunning program
stores the date of the last dunning run and the dunning level in the master record. If an account is not to be dunned,
enter a dunning block.
· Open Items
You can block items from being dunned, or specify that an item is only to be dunned up to a certain dunning level. The
dunning program notes the date of the last dunning run for the item and the dunning level.
· The Parameters for the Dunning Run.
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These include the company codes and accounts that are to be checked during the dunning run, and the posting date up
to which documents should be taken into account.
The automatic dunning program uses these criteria to check the items and accounts for the following:
• Whether they are overdue

• Charges and interest
• Dunning levels
The dunning program duns open items in customer and vendor accounts if the overdue items result in a debit balance.
When you configure the dunning program, you can specify additional criteria for determining whether accounts or
their open items are to be dunned.
You make the most important specifications via the dunning procedure. You define this procedure with a four
character alphanumeric key. It determines:
· The dunning frequency and/or the dunning interval with which accounts are dunned.
· The grace days and the minimum numbers of days in arrears for the purposes of determining whether the open
items and accounts should be dunned. This data is used only to determine the due date of the open items and whether
an account should be dunned.
· The number of dunning levels. For each dunning level, you determine the number of days a line item must be in
arrears to be assigned a particular dunning level. This dunning level then determines the wording of the dunning
notice.
· The transactions to be dunned. You can select whether standard and/or special G/L transactions are dunned with the
same procedure. Examples of special G/L transactions are payment requests, bill of exchange payment requests, down
payments, and down payment requests. Bill of exchange payment requests are used in Spain, France, and Italy.
You can set up one or more dunning procedures. Several procedures are necessary if you want to dun accounts
differently according to the above mentioned criteria.
You specify which procedure is used for an account in the master record of the account concerned. Enter this
procedure in the company code-specific area.
Although you never send more than one payment reminder to certain of your customers, you send up to three different
dunning notices to all other customers. As a result, you define two dunning procedures: A single-level procedure and a
3-level procedure. Enter the single level dunning procedure in the master records of customers who should receive
only one payment reminder. Assign the 3-level dunning procedure to all other customers.
STEP 4:
PATH: Accounting->Financial Account in->Accounts Receivable->Periodic Processing->F150 – Dunning.
By the above PATH it will display the following screen:
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In the above screen enter information:
Run on : Enter date when you are running the program

Identification : Enter any new identification name
In the above screen under Status box you can view the information message "No parameters maintained"
After maintain above information click on "Parameter" tab so it will display the following screen:
In the above screen maintain parameters like:

Dunning Date : Give the date when you are running dunning program
Document posted up to : Give the date till the customers open items should be picked for the
dunning process
Company code : Give your company code
Customer : Give the customer range that whom you want to involve in the
dunning
After you maintain above parameters save the screen and click on status tab to go back.
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In the above screen the message under Status was changed to "Parameters were maintained"
In the above window to "Output Device" field give "LP01" default printer and click on continue button or click on
enter button so it will display the following window:
Start date : Maintain date

Start Immediately: Flag that check box
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In the above screen under the Status window it will display the information like:
"Dun.Selection scheduled for 22.07.08 at 19.01.38

Dun.selection is scheduled"
now click on enter button till above message change as below:
"Dun.Selection scheduled for 22.07.08 at 19.01.38

Dun.selection is complete"
It will display the following window with different options:
in the above window click on button so it will display the following small window:
Just pres enter key or click on continue button so it will display the following list screen:
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The above screen will display all list of invoices and othe details which are coming into dunning process in this
program:
Now click on back button so go back to main screen and click on so it will display the
following small window:
In the above window to "Output Device" field give "LP01" default printer and click on continue button or click on
enter button so it will display the following window:
In the above screen just click on "Print" button so it will display the following screen:
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In the above screen under Status window it will display new message as:
"Dun.printout scheduled for 22.07.08 at 19:13:27

Dun.printout is scheduled"
Now click on enter button till the above message changes as below:
"Dun.printout scheduled for 22.07.08 at 19:13:27

Dun.printout is complete"
so it will display the following screen:
in the above screen click on "Dunn.history" button so it will display the following screen:
Account type : In this field give customer id "D"

Customer : Give Customer range who are involved in dunning
After entering above information click on executive button so it will display the following screen:
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In the above screen keep your curser on customer line item and click on
So it will display the following window:
In the above screen click on so it will display 1st dunning letter as below:
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the above letter is 1st dunning letter to display next dunning letter click on back button till you get following screen:
In the above screen click on so it will display the following window:
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Enter "Output Device" as "LP01" and click on continue button so it will display the following screen
In the above window:

Customer : Give your customer to whom you are running 2nd dunning letter
Run on :
Dunning date : Enter future dates (according to the intervals maintain between
dunning levels)
Document posting up to :
After maintaining above information click on button so it will display the following another dunning
letter.
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Activities Required in Enterprise Structure, Assignment
1) Define Sales Organization

2) Define Distribution Channel
3) Maintain sales office
4) Maintain sales group
5) Define Shipping Point
6) Assign sales organization to company code
7) Assign distribution channel to sales organization
8) Assign division to sales organization
9) Set up sales area
10) Assign sales office to sales area
11) Assign sales group to sales office
12) Assign sales organization - distribution channel – plant
13) Assign sales area to credit control area
14) Define Rules By Sales Area
15) Assign shipping point to plant
Define Condition Types
PATH: SPROSales and DistributionBasic FunctionsPricingPricing ControlDefine Condition Types
Transaction code: VOK0
Database Table: T685, T685A, T685T
In the above screen click on “Maintain Condition Types”. So it will display the following screen:
In the following screen click on button, so it will display the following screen:
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type, Condition Category and click on (Save) button to save the activity.
Define Access Sequences
PATH: SPROSales and DistributionBasic FunctionsPricingPricing ControlDefine Access Sequences.
Transaction Code: VOKX
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In the above screen double click on “Maintain Access Sequences”.

It will displays a screen on that click on .
An small box will appears as below:
In the above box provide “Access Sequence” as “MWST” and click on enter button.
It will display Access Sequence on the top of window as below:
In the above screen select MWST and click on “Accesses” under Dialog Structure.
So it takes to another screen click on so it will display as below:
In the above screen give “40” to “NO” field and “368” to “TAB” field and pres enter button twice.
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Now select your line which you enter above and click on “Fields” under Dialog Structure so it will display following
screen:
Just save the activity and back to SPRO screen.
Define And Assign Pricing Procedures
PATH: SPROSales and DistributionBasic FunctionsPricingPricing Control Define And Assign Pricing
Procedures
Transaction Code: DFP4
Database table: T683, T683S, T683T, T683U
In the above screen double click on “Maintain Pricing Procedures”.

It will display a screen on that click on .
A small box will appear as below:
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In the above screen give “RVAA01” for “Procedure” field and pres enter button so it will appears at the top of
window:
In the above screen select “Procedure” RVAA01 and click on copy button so it will display the following screen:
In the above first change the name of “Procedure, Description” and click on enter button so it will display another
small window as I shown above on that click on “Copy all” it will display an information message box just click enter
button. It will also display few warning messages just keep pressing enter button and at last save the activity.
It will display the following screen
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In the above screen select your pricing procedure and click on “Control Data” under Dialog Structure.
1) To select all steps click on select all button

2) Now De-Select required steps as I given step numbers below:
STEP CTYP Description
a. 11 - PR00 - Price
b. 101 - KA00 - Sales Promotion
c. 104 - K007 - Customer Discount
d. 105 - K004 - Material
e. 908 - - Net Value
f. 940 - VPRS - Cost
g. 950 - - Profit Margin
3) After you De-Select above Condition types now click on Delete button . So all selected Condition types
will be deleted and De-Selected conditions will be there only.
4) Now save the activity and click on button in the same screen.
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In the above screen we assign the Condition, Fro (From), To value and save the activity and back to SPRO screen.
Define pricing Procedure Determination
PATH: SPROSales and DistributionBasic FunctionsPricingPricing Control Define And Assign Pricing
Procedures
Transaction Code: OVKK
Database table: T683, T683S, T683T, T683U, T683V
In the above screen double click on “Define Pricing Procedure Determination”.

so it will display another screen in that click on it will go with following screen:
In the above screen we assign value like:
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1. Sales organization
2. Distribution Channel
3. division
4. Document Pricing Procedure
5. Customer pricing Procedure
6. Pricing Procedure
7. Condition Type
After entering all above values save the screen and back to SPRO screen.
Define Tax Determination Rules
PATH: SPRO Sales and DistributionBasic FunctionsTaxesDefine Tax Determination Rules
Transaction Code: DFS1
Database Table: TSTL
By above transaction it will display the following screen click on it will go with following screen:
In the above screen we assigned our Tax Conditions to country.
Save the activity and back to SPRO screen:
Define Regional Codes
PATH: SPRO Sales and DistributionBasic FunctionsTaxes Define Regional Codes
Transaction Code: OK09
Database Table (Regional Codes): T005E, T004F
Database Table (City Codes): T685, T685A, T685T
By the above screen it will display the following screen:
In the above screen double click on “Define County Code”.
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Click on in displayed screen as below:
Save the activity and click on back button till you get following screen:
In the above screen double click on “Define City Code”

In the above screen enter above values.

Assign Delivering Plants For Tax Determination
Define Regional Codes
PATH: SPRO Sales and DistributionBasic FunctionsTaxes Assign Delivering Plants For Tax Determination
Transaction Code: OVK6

Database Table: T001W
By the above screen it will displays a screen now click on it will display the following box:
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In above box enter you plant number and click on enter button so it will display on top to window as below:
In the above screen select your plant and click on details button .
To assign Country, City

code click on F4 function
an assign.
In the above screen assign “Country Code”, “City Code”.

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Define Tax Relevancy Of Master Records
PATH: SPRO Sales and DistributionBasic FunctionsTaxes Define Tax Relevancy Of Master Records

Database Table: TSKD, TSKDT
In the above screen double click on “Customer Taxes”, it will display other screen:
In the above screen maintain values as I shown.

Save the activity and click on back button till you get following screen:

Database Table: TSKM, TSKMT
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In the above screen double click on “Material Taxes”, it will display other screen:
Enter the above values, save the activity and back to SPRO screen.
Check Master Data Relevant For Account Assignment
PATH: SPROSales and Distribution Basic Functions Account Assignment/Costing Revenue Account
Determination Check Master Data Relevant For Account Assignment

Database Table: TVKM, TVKMT
In the above screen double click on “Materials: Account Assignment Groups” so it will display the following screen
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In the above screen enter values and save the activity.

Click on back button till you get following screen:

Database Table: TVKT, TVKTT
In the above screen double click on “Customers: Account Assignment Groups” ” so it will display the following screen
In the above enter relevant values.

Define And Assign Account Keys
Determination Define And Assign Account Keys

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In the above screen double click on “Define Account Key”, so it will display the following screen:
In the above screen enter values as above.

Save the activity and click on back button till you get the following screen:
Database Table: T683S
In the above screen double click on “Assign Account Key”, so it will display the following screen:
Click on in displayed screen as below, it will display small box as below:
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In the above box enter the required information and pres enter button so your pricing procedure will appears at the top
of screen as below:
In the above screen enter Account Keys to “ActKy” field which we prepare in the first step and save the activity and
back to SPRO screen.
Assign G/L Accounts
Determination Assign G/L Accounts

Database Table: C001
By above transaction code it will display the following screen:
In the above screen select “1 – Cust.Grp/Material Grp/AcctKey” and click on details button or double click on that
line.
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So it will display another screen as below:
Click on :
In the above screen the entries are:
1. Application
2. Condition Type
3. Chart of Accounts
4. Sales Organization
5. Account Assignment Group for Customer
6. Account Assignment Group for Material
7. Account key
8. G/L Account.
In the above screen we assign the relevant G/L account with respect to Account key.
Save the activity and back to previous screen as below:
So it will display another screen as below:

Click on :
In the above screen maintain parameters like:

1. Application
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2. Condition Type
3. Chart of account
4. Sales Organization
5. G/L Account
Assign Shipping Points
PATH: SPROLogistics ExecutionShippingBasic Shipping FunctionsShipping Point and Goods Receiving

Point DeterminationAssign Shipping Points
Transaction Code: VOL2

Database Table: TVSTZ
By the above transaction code it will display the following screen, so click on :
Enter the above values and save the screen. Back to SRO screen.
Partner Determination
PATH: SPRO Sales and Distribution Basic Functions Partner Determination Set Up Partner Determination
Transaction Code: VOPA

Database Table: TKUPA, TPAER, TPAKD, TVPAG, TVPG
By the above transaction the following screen will display:
In the above screen double click on “Set up Partner Determination for Customer Master” so it will display the
following screen click on and provide following information:
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In the above screen provide “Part.Det.Proc” with 4 digit code and save the activity.
Now select your Partner determination and double click on “Partner Functions in Procedure” under Dialog Structure.
It will display the following screen, on that click on .
In the above you assign partner functions pres enter and save the activity.
Now double click on “Partner Determination Procedure Assignment”
It will display the following screen; on that click on it will display the following small box:
In this box give your customer account group and click on enter button so it will appear on the top of the screen as
below:
In the above screen you assign Partner determination to Account group, save the activity.
Now double click on “Account Groups – Function Assignment” under Dialog Structure.
It will display another screen in that click on so it will display the following screen:
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In the above screen we assign partner functions to Account Group.

Creation of Customer Master
PATH: AccountingFinancial AccountingAccounts ReceivableMaster RecordsMaintain CentrallyXD01 –

Create
Transaction Code: XD01
The customer master is under 3 mages categories:
1) General Data
a) Address
b) Control Data
c) Payment Transaction
d) Marketing
e) Unloading Points
f) Export Data
g) Contact Person
2) Company Code Data
a) Account Management
b) Payment Transaction
c) Correspondence
d) Insurance
3) Sales Area Data
a) Sales
b) Shipping
c) Billing Document
d) Partner functions
Click on above transaction it will display the following screen:
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1) Click on this Account
Group Overview button.
3) Double click on
this Group code
2) Type your customer

Account group
In the above screen click on Account Group Overview Button so it will display the another screen as I shown above.
In the second screen enter your Account Group and pres enter button.
Your Customer account group will appear on the top of the screen just double click on the that.
Enter your company code
1) Click on this button
3) Double click on this sales organization
2) Enter your Sales organization

code
1102
In the above screen enter your company code.

Click on “All Sales areas…” button, so it will display another screen as above.
Enter your sales organization in the field and pres enter button. It will display your sales organization at the top of
screen.
Now double click on your sales organization it will display the following screen.
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Now pres enter button or click on continue button.

It display customer master screen as below:
In the above we enter the customer address or communication details under “Address” tab.
Click on “Payment Transactions” tab and values as below:
In the above screen enter customer bank details under “Payment Transactions” tab
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Now pres on “Company Code Data” button it will display the following screen:
In the above screen enter “Recon.Account”, “Sort Key” under “Account Management” tab and click on “Payment
Transactions” tab, values as below:
In the above screen enter “House Bank” under “Payment Transactions” tab, now click on “Sales Area Data” button it
will display as below
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In the above screen provide all required information as I shown above under “Sales” tab and click on “Shipping” tab,
and values as below:
In the above screen provide all required information as I shown above under “Shipping” tab and click on “Billing
Documents” tab, and values as below:
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In the above screen provide all required information as I shown above under “Billing Documents” tab and click on
“Partner Functions” tab, and values as below:
In the above screen as we maintain Partner determination the partner functions will assigh automatically.
Now save the customer master.
It will issue the following message:
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Maintain Company Codes for Materials Management
PATH: SPRO Logistics GeneralMaterial MasterBasic SettingsMaintain Company Codes for Materials
Management
Transaction code: OMSY
By the above transaction it will display a screen in it click on so it will display the
following box:
In the above box enter your company code and pres enter button.
Your company code will appears on the top of screen as below:
In the above screen against to your company code enters:
1. Fiscal Year
2. Period (the month which you are working now)
3. Flag the check box “ABp”
Define Attributes of Material Types
PATH: SPRO Logistics GeneralMaterial MasterBasic Settings Material Types Define Attributes of
Material Types
Transaction code: OMS2

Database table: T134M
By the above transaction it will display a screen in it click on so it will display the
following box:
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In the above box enter Material Type “FERT” and pres enter button.
The material Type “FERT” will appears on the top of screen as below:
In the above screen select “MTyp - FERT” and double click on “Quantity/Value updating” under Dialog structure.
It will display another screen click on so it will display the following box:
In the above box enter “Valuation Area (Your Plant Code)” and pres enter so it will appears at top of screen as below:
In the above screen against to your “Valuation Area and Material type” flat the 2 check boxes “Qty Updating, Value
updating”.
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Define Material Groups
PATH: SPRO Logistics GeneralMaterial Master Settings for Key Fields Define Material Groups
Transaction code: OMSF

Database table: T023, T023T
By the above transaction it will display a screen in it click on so it will display the following Screen:
In the above screen enter material group name and description.

Plant Parameters
PATH: SPRO Materials Management Inventory Management and Physical Inventory Plant Parameters
Database Table: T159L
By the above transaction it will display a screen in it click on so it will display the following Screen:
In the above screen enter shown parameters.

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Group Together Valuation Areas
PATH: SPRO Materials Management Valuation and Account Assignment Account Determination Account
Determination Without Wizard Group Together Valuation Areas
Transaction code: OMWD
It will display an screen click on so it will display the following box:
In the above box enter “Valuation Area (Your Plant Code)” and pres enter so it will appear at top of screen as below:
In the above screen assign “0001” as Valuation Grouping Code to your Valuation Area (Plant).
Configure Automatic Postings
PATH: SPRO Materials Management Valuation and Account Assignment Account Determination Account
Determination without Wizard Configure Automatic Postings
Transaction code: OMWB, OBYC
In the following window just click on “Cancel” button.
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In the above screen click on “Account Assignment” so will display the following screen:
In the above screen double click on “AUM – Expense/Revenue from stock Transfer”
In the box enter your Chart of Account and click enter button it will display the following screen:
In the above screen flag the check boxes of “Debit/Credit, Valuation Modif, Valuation Class” and save the screen and
click on “Accounts” Button. It will display the following screen:
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In the above screen enter values as I shown, save the activity and back to following screen as below:
In the above screen double click on “BSV – Change in Stock Account”
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In the above screen double click on “BSX – Inventory Posting”
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In the above screen double click on “GBB – Offsetting Entry for Inventory Posting”
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In the above screen flag the check boxes of “General Modification, Valuation Modif, Valuation Class” and save the
screen and click on “Accounts” Button. It will display the following screen:
In the above screen double click on “PRD – Cost (Price) Differences”
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In the above screen don’t flag any of the check boxes just Save the screen and click on “Accounts” Button. It will
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Creation of Finished good Material
PATH: Logistics Materials Management Material Master Material Create (General) MM01 –
Immediately.
Transaction Code: MM01
With the above transaction it will display the following screen:
In the above screen select “Industry Sector, Material type”
Now click on Select View(S), so it will display the following screen:
In the above screen select the views as I shown click on “Default Values” and click on enter button or continue key it
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In the above screen enter the values as I shown click on “Default Values” and click on enter button or continue key it
In the above screen under “Basic Data 1” tab enter required values and click on enter button so it will display next tab
as below:
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In the above screen under “Sales: sales org.1” tab maintain other values and click on “Conditions” button so it will
In the above screen maintain conditions like “1- Liable for tax, 2 – Exemption from Tax”, click on Main Data button
so will display main screen now click enter button so it will display the following screen:
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In the above screen under “Sales: General/Plant” tab enter required values and click on enter button so it will display
next tab as below:
In the above screen under “MRP 1” tab enter required values and click on enter button so it will display next tab as
below:
In the above screen under “Forecasting” tab enter required values and click on enter button so it will display next tab as
below:
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In the above screen under “Work scheduling” tab enter required values and click on enter button so it will display next
tab as below:
In the above screen under “Accounting 1” tab enter required values and click on enter button so it will display next tab
as below:
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In the above screen under “Costing 1” tab enter required values and click on save button to save the Material it will
give you following message with material number:
In the above message we can find material number that will be used in further process.
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Maintain Condition Records
PATH: LogisticsSales and DistributionMaster DataConditionsSelect Using Condition TypeVK11 – Create
Transaction Code: VK11
In the a above screen enter condition type “PR00 - price” and pres enter button.
In the above window select radio button “Material with Release Status” and pres enter button so it will display the
following screen:
Enter the above parameters and save the screen.

Click on back button once so it will display the following screen:
In the above screen enter condition type “K004 – Material Discount”
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In the above screen enter condition type “1005 –1105 Excise Duty Payable”
In the above window select radio button “Country/Plant Reqion/Region/TaxcI1cust/TaxcI.Mat” and click enter button
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In the above screen enter condition type “1006 – Cess Payable”


In the above screen enter condition type “1007 – VAT Payable”

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In the above screen enter condition type “1008 – CST Payable”

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Enter the above parameters and back to Easy access screen.
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Creation of Sales Order
PATH: Logistics Sales and Distribution Sales Order VA01 - Create
Transaction Code: VA01
In the above screen enter those parameters and click enter button it will display the following screen:
Select this line and double

click on the same
In the above screen enter customer number to “Sold-to-Party” mateirla number to “Material” field and quantity to
“Order Quantity” field pres enter button.
Now select the line and double click on the same line it will display the following screen:
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In the above screen you can view the price, discount, taxes details of the order.
Now save the order so it will display the following message:
In the above message it shoes order number as “12088” make a note of that.
Back easy access screen.
Goods Receipt posting (Entry of Stock Balances)
PATH: Logistics Materials Management Inventory Management Goods Movement Goods Receipt MB1C
– Other.
Transaction Code: MB1C
In the above screen enter “Movement type, Plant, Storage Location” and pres enter button so it will take you to another
screen as below:
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In the above screen enter material number and quantity of goods.

Pres enter button and save the activity.
So the finished good will update.
Outbound Delivery
PATH: LogisticsSales and DistributionShipping and TransportationOutbound DeliveryCreateSingle

DocumentVL01N - With Reference to Sales Order
Transaction Code: VL01N

Shipping point
Selection date (NOTE: this date should be at least one week future date)
Order (The Order number which deliver when you raised sales order in above step)
After enter the above parameters pres enter button, so it will display the followings screen:
In the above screen just click on Picking tab, the below screen will display:
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In the above screen under “Picking” tab enter Picked Qty(Picking quantity)
Now click on “Post Goods Issue”
When you click on “Post Goods Issue” it will automatically post and issue above screen.
Billing Document
PATH: LogisticsSales and DistributionBillingBilling DocumentVF01 – Create
Transaction Code: VF01
In the above screen give date, document no which you got from above step (goods issue)
Click on execute button or pres enter button so it will display the following screen:
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Just save the above document

It will post to respective GL’s
Customer Report
PATH: AccountingFinancial AccountingAccounts ReceivableAccountFBL5N - Display/Change Line Items
Transaction Code: FBL5N / FS10N
In the above screen select the parameters and executive the activity it will display the following screen:
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In above screen you can view the open items with Document Type “RV” which are posted with SD integration.
To clear those open items use Transaction Code F-28
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1. What is difference between company and company code?

2. What are all fields appear in configuration of company code?
3. What is Business area? Do we assign Business Area to C.Code?
4. What is Consolidation Business Area?
5. What are the Organisational Elements that are Assign to C.Code?
6. What if Fiscal year Variant?
7. What are the types of Fiscal year Variant?
8. What are Year Dependent and Year Independent?
9. What is difference between Configuration and Customisation?
10. What is C.Code to Productive?
11. What is Posting Periods?
12. What is Document Number Ranges?
13. What is Document Type?
14. What is Tolerance?
15. What is Posting Key?
16. What is Field Status?
17. In how many levels Field Status can be maintain in GL?
18. What is Base Line Date?
19. What are Priority levels of Fields Status?
20. What is Chart of Accounts?
21. How many Chart of Accounts we can assign to C.Code?
22. What is Recurring Entries?
23. What are types of Chart of Accounts?
24. What is the use of Group Chart of Account?
25. What information dose Chart of Accounts contain?
26. What are all fields appear in configuration of Chart of Accounts?
27. What are all the Screens available in FS00?
28. What all the fields appear in FS00 screen? And what is the peruse of each?
29. How many Currencies we can maintain in one C.Code and what are they?
30. What Direct Quotation and Indirect Quotation in Currencies?
31. What are the steps for Balance Interest Calculation?
32. What Time-Dependent Terms in Interest Calculation?
33. When you have multiple Reference Interest Rates what is basic Condition?
34. What is Item Interest Calculation?
35. What is House Bank?
36. What is Addition ledger? How do we maintain that?
37. What is Validation? Explain steps with example?
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38. What is Subscription? Explain steps with example?
39. How many maximum line items can you post in one transaction?
40. What are the month end activities?
41. What T.Code for APP Configuration.

42. Explain all APP steps.
43. What is NEXT DATE in APP? How it helps in APP?
44. What are the configurations to avoid a certain region vendors in APP program?
45. What are the configurations to pay vendor through certain bank (Referred by Vendor)?
46. What are the steps followed to run APP?
47. How can we find whether all vendors all selected are not?
48. Explain Tax on Sales and Purchase?
49. Explain configuration steps to calculate tax include of Tax on Sales and Purchase?
50. Explain Payment terms?
51. Explain Item Interest Calculation.
52. What is aging enlaces?
54. What is Dunning?

55. What are the Configuration steps for Dunning?
56. How many levels we can maintain in Dunning?
57. What is credit management?
58. Bad Debit configuration?
59. What is Payment Terms? How do you maintain that?
60. What is the purpose of W/tax type Step?
61. How to configure the Education cess in w/tax?
62. What Check Deposit Process?
63. What are all the steps to prepare BRS?
65. Complete steps in FI and MM integration?

66. What are all the GL a/c’s that will affect in complete FI and MM integration flow?
67. What are all the General Entry in each step of FI and MM integration?
68. Where do we maintain periods in MM?
69. Where do we assign GL a/c’s for MM? What is T.Code and what are the A/C Determination points?
(For ex., WRX, BSX……)
70. What are the tolerance limits for MM?
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71. Complete steps in FI and SD Integration?
72. What are all the GL a/c’s that will affect in complete FI and SD integration flow?
73. What are all the General Entry in each step of FI and SD integration?
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SAF FI Technical Interview Questions
1. Tell me about FI Organizational structure?
Ans: Client
|
Operating Concern
|
Controlling area1 Controlling Area 2
|
Co. Code 1 Co. Code 2
|
Bus area 1 Bus area2 Bus Area3 Bus Area 4
2. How many Normal and Special periods will be there in fiscal year, why do u use special periods?
Ans: 12 Normal posting period and 4 special periods are in the fiscal year which can be used for posting tax
and audit adjustments to a closed fiscal year.
3. Where do you open and close periods?
Ans: PPV is used to open and close the periods based on a/c types considering GL Accounts. Tr. Code.
OB52.
4. What do you enter in Company code Global settings?
Ans:
• 4 digit Alphanumeric key.
• Name of the company
• City
• Country
• Currency
• Language
• Address
5. What is document type, and what does it control? Examples.
Ans: Document type is nothing vouchers containing line items. Several business transac! tions can be
identified within a particular document type. It controls the document number ranges. It controls the Header
part of document IT controls the line item level of the document Helps filing of physical document
6. What is posting key and what does it control?
Ans: These are special classification keys. Two character numerical key it controls the entry of line items.
Posting key determines Account type, Debit/credit posting, Field status of transaction.
7. What is field status group, what does it control?
Ans: FSG is mandatory field in ! GL Creation. You use this field to define which fields are displayed when
you post business transactions to a G/L account. A field may have one of the following statuses.
- Suppressed
- Display
- Optional
- Required
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8. What is chart of account and how many charts of accounts can be assigned to a company?
Ans: Chart of account is a list of all G/L accounts used by one or several company codes. For each G/L
account, the chart of accounts contains the account number, account name, and the information that controls
how an account functions and how a G/L account is created in a Company code. You have to assign a chart
of accounts to each company code. This chart of accounts is the Operating chart of accounts and is used for
the daily postings in this company code.
You have the following options when using multiple company codes. You can use the same chart of
accounts for all company codes If the company codes all have the same requirements for the chart of
accounts set up, assign all of the individual company codes to the same chart of accounts. This could be the
case if all company codes are in the same country. In addition to the operating chart of accounts, you can
use two additional charts of accounts If the individual company codes need different charts of accounts, you
can assign up to two charts of accounts in addition to the operating chart of accounts. This could be the case
if company codes lie in multiple countries. The use of different charts of accounts has no effect on the
balance sheet and profit and loss statement. When creating the balance sheet or the profit and loss statement,
you can choose whether to balance the co! mpany codes which use different charts of accounts together or
separately.
9. What does definition of a chart of account contains?
Ans: chart of account key

Name
Maintenance language
Length of the GL Account Number
Controlling Integration
Group chart of accounts (Consolidation)
Block Indicator
10. Can one COA be assigned to several companies?
Ans: yes. One COA can be assigned to several companies.
11) What is account group and what does it control?
Ans: Account group determines which fields you can configure on the G/L master record. It is necessary to
have at least two one for B/S and another one for P&L a/c. It controls the Number ranges of GL A/C. The
status of fields of the master record of GL belongs to company code area.
12) What is reconciliation account; can you directly enter documents in that a/c?
Ans: When you p! ost items to a subsidiary ledger, the system automatically posts the same data to the
general ledger. Each subsidiary ledger has one or more reconciliation accounts in the general ledger.We
can't use reconciliation account for direct postings.
13) How do you control field status of GL master records and from where do you control!
Ans: Field status variant is maintained all FSGs.
14) What are the segments of GL master record?
Ans:
• COA Segment
• A/C group
• Nature of account
• Short text
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• GL a/c long text
• Trading partner
• Group Account Number
• Company code segment
• Account currency
• Tax
• Reconciliation a/c for a/c type
• OIM,LID,FSG.
15) What does Field status group assigned to a GL master record controls?
Ans: It controls the account assignments that are made to the account. Specifically the field status group
controls whether postings to cost centers, internal orders, profitability segments and so on are required, not
allowed (suppressed), or optional.
16) What is Country and operational chart of account? Why do you use group chart of account?
Ans: Operational chart of account – Day to day activities It is mandatory.

Country COA – It's used for legal specific requirement of each country. It's additional and optional.
Group COA used for consolidation of Company codes. This is for group consolidation purpose.
17) What are all the segments in a Customer/Vendor master record?
Ans: Segments in Customer Segments in Vendor

- General Data segment General data segment
- Company code segment Company code segment
- Sales area segment Purchasing organization
Segment
18) What is open line item management? What do you mean by clearing open line items?
Ans: Open item management is further reconciliation function. OIM allows you to display the open and
cleared items and amounts in an account. OIM should be used if an offsetting entry is made for every line
item posted in the account. The a/c is reconciled and cleared against another account. Ex. Salary clearing
account and GR/IR Clearing account.
19) What is residual payment and part payment?
Ans: Residual payment it clears original invoice with incoming amount and create new line item for
remaining outstanding amount. Partial payment it leaves the original invoice amount and creates
new line item for incoming amount.
20) What is internal and external number ranges?
Ans: Internal Number Ranges: Doc. No will be provided by the system automatically! in serial order
allotting the next available progressive number. The number must be in numerical. External Number ranges:
Doc. No will be given manually by the end user. System will not lock no automatically in this case. User
can pick the number randomly. Number may be an alpha numeric.
21.Whether any FI document will be created during PO(Purchase order)? If pl mention the entry
also?
Ans: There is no document that is created in FI side during PO. But in controlling there can be a
commitment posting to a Cost Center. The offsetting entry is posted at the time of GR.
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22. What factors differentiates from one dunning level and other dunning level.
Ans: The most important thing that differentiates the dunning levels are the dunning texts. The dunning text
defines the urgency of the dunning notice. The other things can be the dunning charges, minimum &
maximum amounts etc.
23. APP There will be many banks in a house bank. If the payment should be maid from particular
bank GL account. Where it is configured?
Ans: There can be several accounts in the same house bank. We should assign the GL accounts exclusively
at the time of creating the Bank master data and the bank accounts. Accordingly we can do the bank
determination in FBZP for the individual banks and the corresponding sub accounts. Transaction code for
Defining bank : FI12.
24.What are various types of servers in SAP R/3?
Ans: The Typical SAP landscape looks something like figure 1.4 below:
25.can anybody explain me FI-MM integartion.pl explain in detail
i. Movement types:
Classification key indicating the type of material movement (for example, goods receipt, goods issue,
physical stock transfer). The movement type enables the system to find predefined posting
rules determining how the accounts of the financial accounting
system (stock and consumption accounts) are to be posted and how the
stock fields in the material master record are to be updated.
ii. Valuation class

Assignment of a material to a group of G/L accounts
Along with other factors, the valuation class determines the G/L
accounts that are updated as a result of a valuation-relevant transaction or event, such as a goods movement.
The valuation class makes it possible to:
- Post the stock values of materials of the same material type to
different G/L accounts
- Post the stock values of materials of different material types to
the same G/L account
iii. Transaction/Event Key

Key allowing the user to differentiate between the various transactions and events (such as physical
inventory transactions and goods movements) that occur within the field of inventory management.
The transaction/event type controls the filing/storage of documents and the assignment of document
numbers.
iv. Material Type
Groups together materials with the same basic attributes, for

example, raw materials, semi finished products, or finished products.
When creating a material master record, you must assign the material
to a material type. The material type you choose determines:
- Whether the material is intended for a specific purpose, for
example, as a configurable
material or process material
- Whether the material number can be assigned internally or
externally
- The number range from which the material number is drawn
- Which screens appear and in what sequence
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- Which user department data you may enter
- What procurement type the material has; that is, whether it is
manufactured in-house or
procured externally, or both
Together with the plant, the material type determines the material's
inventory management requirement, that is:
- Whether changes in quantity are updated in the material master
record
- Whether changes in value are also updated in the stock accounts in
financial accounting
26.Maximum no. of dunning levels are created?
Ans: 9 levels maximum.
27.In how many ways APP is configured?
Tr Code: FBZP
28.What is diff between AAM, Recurring entries, Sample document ?
Account Assignment Model:

A reference for document entry that provides default values for posting business transactions. An account
assignment model can contain any number of G/L account items and can be changed or supplemented at any
time. In contrast to sample documents, the G/L account items for account assignment models may be
incomplete.
Recurring Entries:
A periodically recurring posting made by the recurring entry program on the basis of recurring entry
original documents. The procedure is comparable with a standing order by which banks are authorized to
debit rent payments, payment contributions or loan repayments.
Sample Documents:
Special type of reference document. Data from this document is used to create default entries on the
accounting document entry screen. Unlike an accounting document, a sample document does not update
transaction figures but merely serves as a data source for an accounting document.
29. Where to assign activity type in cost centers? OR how to link cost centers & activity types?
There is no direct assignment. You plan the output for a cost center first in kp26. Then you've to plan the
value of that cost center which you budget for a period in kp06. Planned Activity expenditure / Planned
Actvty qty gives yoa planned act rate which you can use to valuate your activity confirmations in mfg ordrs.
You can also define your own prices,but you have to run the price
revaluation if you want to revaluate your actual activity prices.
30. For stat. key figure what is the significance of sender & receiver cost elements & cost centers?
Stat key fig are not real account assignments. In simple traditional terms it is the base to allocate or define
proportions with which the cost is allocated. SKFs are used to calculate the debit on a receiver object. These
values can be used for assessing common costs which are used by all the other cost centers. How SKF
works .. Kindly give me T Codes Also.
You create & plan SKF. Create using KK01 & PLAN the parameters of SKF in KP46
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31: What is Software Life Cycle?
Ans: it is nothing but Road Map - five phases like, Project Preparation, Blue print, Realisation, Final
preparation and Go-livesupport.
32: In GL master we have a option "Balance in local currency" and "Account currency".What does
it mean?
Ans: Account currency is that the GL account in which currency do you want to maintain. if you decided
that you want maintain in company code currency, you can post any currency in that account. If not, you
want to maintain separate currency for that GL then exchange rate difference will come because the
conversion rate. Balance in local currency - some GL account can't be maintain on open item basis and can't
in foreign currency like clearing account and discount account etc., in such case you can assign this
indicator to show the balance in local currency.
33. In movement type(MM), what is value & quantity string I know it updates values and quantities
in GL with mix of valuvation class, transaction key modifier and GL A/c. But how does it work when
doing a mvt type?
Ans: Basically, the system does not know which GL has to be updated with what. here, we are giving a
direction to the system to update the data. What you said is correct, the system will update the value and qty
in the material master. You would have seen some more fields also, like Movement indicator, consumption,
value string and transaction event key etc.,
While creating a PO, the system will take the Movement type as a base, with MT, it will identify the
MI(movement indicator - used to define whether it is goods movement for production order, purchase
order, delivery note etc), and it will identify the consumption,( like it is assets, or consumption or sales
order) and it will identify the value string ( it is must to assigned to movement type, through allocation of
value string to movement type, system will automatically identify the GL ) and it will post the entry
(dr/cr)in the GL based on the transaction and event key figure which is used to determine the debit and
credit entry of a GL
35. About evolution in the world of business, we can affirmate that (Please choose the correct
sentence):
a) [ ] The internet revolution could turn available to companies the use of ERP functionality.
b) [ ] The next generation of Â"new dimensionÂ" products appeared taking functionality out of the
company, to bring value through extending the Internet Revolution.
c) [ ] The internet has driven to a collaborative environment where value is created through collaboration
within business comunities.
d) [ ] In the first the companies were looking at Cost reduction and efficiency through integration of
business comunities.
36. About the definition of ERP and e-business functionalities, we can say that (Note: we can have
more than one correct sentence. Please select the sentences you think they are correct):
a) [ ] ERP offers enterprise centric functionality (general ledger, payroll, order entry) to integrate core,
internal processes.
b) [ ] ERP is mySAP Financials and mySAP HR.
c) [ ] ERP is SAP R/3, while e-business is mySAP.com.
d) [ ] About Business Model, ERP can be considered as enterprise centric and e-business, as extended and
collaborative.
e) [ ] About Architecture, ERP can be considered as an integrated system and e-business, as an integrated
system and an open integration platform.
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f) [ ] About Processes, ERP can have them integrated, core within enterprises and collaborative, beyond
company boundaries.
37. What is a SAP Business Object (Please choose the correct sentence)?
a) [ ] It is all the transaction data generated via transactions.

b) [ ] It is the instancied class of the Class Builder.
c) [ ] It is composed of tables that are related in a business context, including the related appplication
programs and it is maintained in the Class Repository.
d) [ ] It is the representation of a central business object in the real world, such as an employee, sales order,
purchase requisition, invoice and so on.
e) [ ] It is a sequence of dialog steps that are consistent in a business context and that belong together
logically.
38. About BAPI (Business Application Programming Interface), what is true (Note: we can have more
than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] It is a well-defined interface providing access to processes and data of business application systems.
b) [ ] BAPIs offer a stable, standardized interface for integrating third-party applications and components in
the Business Framework.
c) [ ] A BAPI is assigned to one and only one business object.
d) [ ] In the R/3 Enterprise version (4.7) we can use BAPI to create an internal order inside a customized
ABAP program.
e) [ ] A business object in the Business Object Repository (BOR) can have many methods from which one
or several are implemented as BAPIs.
39. What can we say about ALE (Application Link Enabling, Note: we can have more than one
correct sentence. Please select the sentences you think they are correct)?
a) [ ] Business processes cannot be distributed using ALE.

b) [ ] The ALE concept is related to an enterprise structure with areas that have central tasks and areas with
tasks that are decentralized.
c) [ ] The applications are integrated via a central database.
d) [ ] The applications are integrated via the message exchange.
e) [ ] The ALE concept supports the implementation and operation of distributed SAP applications.
40. A company code is:
a) [ ] an independent accounting entity (the smallest organization element for which a complete self-
contained set of accounts can be drawn up).
b) [ ] an organizational unit in an enterprise that represents a closed system used for cost accounting
purposes.
c) [ ] an organizational unit that provides an additional evaluation level for the purpose of segment
reporting, for example.
d) [ ] a dependent accounting entity, according to Fiscal Year.
e) [ ] the highest level in the R/3 system hierarchy.
41. Consider the following sentences:

41.1. The variant principle is a three-step method used in R/3 to assign special properties to one or
more R/3 objects.
41.2. One of the disadvantages to use variants is that it can't deal with the maintenance of properties,
which are common among several business objects.
41.3. For using the variant principle, you must define the variant, populate it with values and assign it
to the R/3 objects.
41.4. This principle is used for Fiscal Years, Posting Periods and so on. Which of them is false?
a) [ ] 41.1 and 41.2.

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b) [ ] 41.1 and 41.3.
c) [ ] 41.1.
d) [ ] 41.2.
e) [ ] 41.3.

42.1. A fiscal year has to be defined by means of separating business transactions into different
periods.
42.2. Special periods are used for postings, which are related to the process of the year-end closing. In
total, 16 special periods can be used.
42.3. The Fiscal Year variant only defines the amount of periods and their start and finish dates.
42.4. The Fiscal Year is defined as a variant, which is assigned to the chart of accounts. Which of
them are true?
a) [ ] 42.1 and 42.2.

b) [ ] 42.1 and 42.3.
c) [ ] 42.2 and 42.3.
d) [ ] 42.2 and 42.4.
e) [ ] 42.3 and 42.4.
43. What is an independent fiscal year variant (Please choose the correct sentence)?
a) [ ] It is a variant which the postings periods are only equal to the months of the year.
b) [ ] It is a variant which you can define different number of periods, according to the year.
c) [ ] It is a variant which each own fiscal year uses the same number of periods, and the postings periods
always start and end at the same day of the year.
d) [ ] It is a variant which allows the use of different number of posting periods.
e) [ ] It is a variant not normally used because of its particularity.
44. Consider the following statements about currencies concepts:

44.1. The currency code identifies each currency that will be used into R/3 system.
44.2. You have to define all the world Â's currency into R/3 system
44.3. Exchange rate types distinguishes the exchange rates to be considered for various purposes, such
as valuation, translation, conversion, planning, etc. Which of them is true (Note: we can have more
than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] 44.1.
b) [ ] 44.2.
c) [ ] 44.3.
d) [ ] none of them.
e) [ ] all of them.
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45.1. A base currency can be assigned to an exchange rate type.
45.2. To deal with exchange rate spreads, two very efficient combinations of the exchange rate tools
are using a base currency for the average rate (M) and using the exchange rate spreads to calculate
the buying and selling rates (B and G).
45.3. A base currency can be used for an average, a buying or a selling rate.
45.4. The relations between currencies have to be maintained per exchange rate type and currency
pair in the translation factors. Which of these combinations is true?
a) [ ] 45.1, 45.3 and 45.4.

b) [ ] 45.1, 45.2 and 45.4.
c) [ ] 45.2, 45.3 and 45.4.
d) [ ] 45.1, 45.2 and 45.3.
e) [ ] 45.1, 45.2, 45.3 and45.4.
46. Consider the following sentences about the direct quotation:

46.1. It is also known as price notation.
46.2. The currency value is expressed in units of the foreign currency per unit of local currency.
46.3. For direct quotation, the prefix to indicate the rate is Â"/Â". What is the correct option?
a) [ ] 46.1.
b) [ ] 46.2.
c) [ ] 46.3.
d) [ ] none of them.
e) [ ] all of them.
47. Consider the following sentences about the indirect quotation:

47.1. It is also known as volume notation.
47.2. The currency value is expressed in the local currency per unit of foreign currency.
47.3. For indirect quotation, there is no prefix to difference between direct quotation. What is the
correct option?
a) [ ] all of them.
b) [ ] none of them.
c) [ ] 47.3.
d) [ ] 47.2.
e) [ ] 47.1.
48. What of these alternatives are considered master data (Note: we can have more than one correct
sentence. Please select the sentences you think they are correct)?
a) [ ] Chart of Accounts.
b) [ ] G/L Accounts.
c) [ ] Vendor.
d) [ ] Customer.
e) [ ] Asset.
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49. What can we define into the chart of accounts customizing transaction (OB13 transaction, Note:
we can have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] Description.
b) [ ] Maintenance language.
c) [ ] Length of the company code.
d) [ ] Length of the G/L account number.
e) [ ] Blocking / unblocking chart of accounts.
50. Consider the following sentences about the chart of accounts segment:
50.1. It contains the Company Code, Account number and the field status group.
50.2. Whenever you need to enter information for a company code for an account number, you have
to type again the information related to chart of accounts segment.
50.3. Texts can be displayed using the program Â"Account assignment manualÂ"(RFSKTH00).
50.4. Key words facilitate the search for account numbers. Which of these combinations are false
(Note: we can have more than one correct sentence. Please select the sentences you think they are
correct)?
a) [ ] 50.1.
b) [ ] 50.2.
c) [ ] 50.3.
d) [ ] 50.4.
e) [ ] none of them.
51. True or false?
51.1. Every company code that needs to use an account from the assigned chart of accounts has to
create its own company code segment.
a) [ ] True b) [ ] False
51.2. For P+L statement accounts, the balance is carried forward to the same account.
51.3. In the chart of accounts segment, it is necessary to indicate whether the account will be a
balance sheet or a profit+loss statement account.
51.4. Number intervals for G/L account master records can overlap.
51.5. It is not possible to influence the appearance of an account's master data.
52. Consider the following sentences about field status:
52.1. Fields which are _____________ can be ____________.

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52.2. Fields which have an entry that ________________ can be set to _________ only (even in change
mode). Which of the options below matches the blank spaces of those sentences?
a) [ ] used/suppressed for 18.1; must be changed/display for 18.2.

b) [ ] not used/suppressed for 18.1; must be changed/display for 18.2.
c) [ ] not used/optional for 18.1; should not be changed/suppressed for 18.2.
d) [ ] not used/suppressed for 18.1; should not be changed /display for 18.2.
e) [ ] used/optional for 18.1; must be changed/display for 18.2.
53. Consider the following sentences about field status:
53.1. Fields which _____________ can be made ____________.
53.2. Fields that can be entered, but are not required, can be set to _________ entry. Which of the
options below matches the blank spaces of those sentences?
a) [ ] must not have an entry/optional for 53.1; suppresed for 53.2.

b) [ ] must have an entry/supressed for 53.1; suppresed for 53.2.
c) [ ] must have an entry/optional for 53.1; optional for 53.2.
d) [ ] must have an entry/required for 53.1; optional for 53.2.
e) [ ] must not have an entry/required for 53.1; optional for 53.2.
54.1. Reconciliation accounts are general ledger accounts assigned to the business partner master
records to record all transactions in the sub-ledger.
54.2. For accounts without line item display, the most important data from the posted line items is
stored in a special index table.
54.3. The account currency must be in the local currency.
54.4. Items in accounts with open item management means the G/L accounts should have a offsetting
posting for a given business transaction. Which of these are true (Please choose the correct sentence)?
a) [ ] 54.1 and 54.3.

b) [ ] 54.2 and 54.4.
c) [ ] 54.1 and 54.2.
d) [ ] 54.2 and 54.3.
e) [ ] 54.1 and 54.4.
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Answers:
34. C
35. A, C, D, E.
36. D
37. A, B, C, D, E.
38. B, D, E.
39. A
Item Â"BÂ" is the definition of controlling area.

Item Â"CÂ" is the definition of business area.
Item Â"DÂ" is not any definition.
Item Â"EÂ" is the definition of client.
40. D
In fact, the main advantage of using variants is that it is easier to maintain properties, which are
common among several business objects.
41. B
42. C
43. A, C.
Most of the world's currencies are already defined into R/3 system.
44. B
Be careful: A base currency can only be used for an average rate, not for a selling or a buying rate.
45. A
46. E
47. B, C, D, E.
A chart of accounts is a variant, which contains the structure and the basic information about general
ledger accounts.
48. A, B, D, E.
49. A, B.
50. True or false:
51.1. True.
51.2. False. For P+L statement accounts the balance is carried forward to a retained earnings account
and the P+L statement account is set to zero.
51.3. True.
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51.4. True.
51.5. False. It is possible to influence the appearance of an account's master data using the field
status.
52. D
53. D
54. E
55. Since the line item display takes up additional system resources, you should only use it if there is
no other way of looking at the line items. So, you should not activate the line item display for the
following accounts (Note: we can have more than one correct sentence. Please select the sentences you
think they are correct):
a) [ ] P+L Statement.
b) [ ] Reconciliation.
c) [ ] Revenue.
d) [ ] Material Stock.
e) [ ] Tax.
Questions
56. Consider the following statements:
56.1. Accounts with open item management must have line item display activated.
56.2. You can activate or deactivate open item management everytime, even if the account hasnÂ't a
zero balance.
56.3. You can select both local and foreign currencies as account currency.
56.4. If the account is the local currency, the account can only be
posted to this currency.
56.5. When using the Â"Only Balances in Local CurrencyÂ" indicator in the master data record,
transaction figures are only managed for amounts translated into local currency. Which of the above
statements are true (Note: we can have more than one correct sentence. Please select the sentences
you think they are correct)?
a) [ ] 56.1.
b) [ ] 56.2.
c) [ ] 56.3.
d) [ ] 56.4.
e) [ ] 56.5.
57. True or false?
57.1. The "Only Balances in Local Currency" indicator must not be set in reconciliation accounts for
customers or vendors.
a) [ ] True. b) [ ] False.
57.2. The "Only Balances in Local Currency" indicator is usually set in balance sheet accounts that
are not managed in foreign currencies and not managed on an open item basis.
57.3. Accounts with a foreign currency as an account currency can be posted to any currency.
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57.4. You can use a group chart of accounts for internal purposes.
57.5. The usage of a financial statement version for the group chart of accounts is optional.
58. What is the disadvantage of using the group chart of accounts (Please choose the correct
sentence)?
a) [ ] Because changes to existing G/L Accounts are effective as soon as they have been saved and
could have extensive consequences.
b) [ ] Because accounts with the account currency as local currency can only be posted to this local
currency.
c) [ ] Because the company codes use different operational chart of accounts, you cannot carry out
cross-company code controlling.
d) [ ] Because the group chart of accounts must be assigned to each operational chart of accounts.
e) [ ] Because you must enter the group account number in the chart of acounts segment of the
operational account.
59.1. You cannot use the country chart of accounts if you desire to use the cross-company code
controlling.
59.2. The disadvantage of using country chart of accounts is the accounting clerks who may be
familiar with the country chart of accounts first have to get used to using the operational chart of
accounts.
59.3. Reconciliation accounts are updated on a daily basis. Which of them are false (Please choose the
correct sentence)?
a) [ ] 59.1 and 59.2.

b) [ ] 59.1 and 59.3.
c) [ ] 59.2 and 59.3.
d) [ ] all of them.
e) [ ] none of them.
60. Which are the segments of the SD view of the customer account master data (Note: we can have
more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] Client.
b) [ ] Company Code.
c) [ ] Controlling Area.
d) [ ] Sales Area.
e) [ ] Purchasing Organization.
61. Which are the segments of the MM view of the customer account master data (Note: we can have
more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] Client.
d) [ ] Sales Area.
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62. What is the segment that makes complete both customer and vendor accounts (Please choose the
correct sentence)?
a) [ ] Client.
d) [ ] Sales Area.
63. What characteristics are configured as standard for every customer/vendor account (Note: we can
have more than one correct sentence. Please select the sentences you think they are correct)?
a) [ ] Line Item Display.

c) [ ] Currency.
d) [ ] Open Item Management.

64.1. Number ranges for customer/vendor accounts can overlap.
64.2. An one-time account is a special customer/vendor master record which a company rarely do
business.
64.3. The account group is used to control the fields displayed in the master record.
64.4. If you enter an alternative payer, the amount to clear the open items due in the account is paid
by the alternative payer.
64.5. One number range can only be assigned to one account group. Which of the above statements
are true (Note: we can have more than one correct sentence. Please select the sentences you think they
are correct)?
a) [ ] 64.1.
b) [ ] 64.2.
c) [ ] 64.3.
d) [ ] 64.4.
e) [ ] 64.5.
65. True or false?

65.1. For every bank that is used in the system (for example, as a house bank or as a customer/vendor
bank) you have to create a bank master record.
65.2. Banks that are used by your company are defined as house banks.
65.3. You cannot create bank master data when entering bank information in the customer or vendor
master record.
65.4. Bank Account and G/L Account are the same master data object.
65.5. Customers that use the lockbox function can create a batch input session that automatically
updates customer banking information in the master record.
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66.1. The system can assign the document numbers or the user can assign the number during
document entry.
66.1. A business transaction creates only one document.
66.3. Document types are defined at company code level.
66.4. Number ranges for document numbers and account types defined for postings are defined by
the document types.
66.5. Document types also define whether invoices are posted with the net procedure.
Choose the correct option:
a) [ ] 66.1, 66.4 and 66.5 are correct.

b) [ ] 66.2, 66.4 and 66.5 are correct.
c) [ ] 66.3, 66.4 and 66.5 are correct.
d) [ ] 66.1, 66.3 and 66.4 are correct.
e) [ ] 66.1, 66.2 and 66.5 are correct.
67. What do the posting keys specify (Note: we can have more than one correct sentence. Please select
the sentences you think they are correct)?
a) [ ] Whether the line item is connected to a payment transaction or not.

b) [ ] Whether the posting is sales-relevant and the sales figure of the account is to be updated by the
transaction, for example, by the posting of a customer invoice.
c) [ ] Whether the line items contain "credit" or "debit" values.
d) [ ] Whether the line items are valid for a business transaction.
e) [ ] Whether the accounts are allowed for posting.
68.1. A company code must be assigned to a posting period variant to have the control for posting
periods.
68.2.`+' symbol represents all account types in the posting period customizing screen.
68.3. The account interval in the posting period customizing screen can be both G/L and subledger
accounts.
68.4. The maximum amounts are defined per company code in "tolerance groups".
68.5. It is not possible to assign tolerance groups to user logon ID's.
Choose the correct option:
a) [ ] 68.1, 68.4 and 68.5 are correct.

b) [ ] 68.2, 68.4 and 68.5 are correct.
c) [ ] 68.3, 68.4 and 68.5 are correct.
d) [ ] 68.1, 68.2 and 68.4 are correct.
e) [ ] 14.1, 68.2 and 68.5 are correct.
69. What fields of a FI Document Header section can be changed after a document has already been
posted (Note: we can have more than one correct sentence. Please select the sentences you think they
are correct)?
a) [ ] Fiscal Year.
b) [ ] Reference Number.
c) [ ] Text fields.
d) [ ] Header text.
e) [ ] Posting date.
70. About the change control, what conditions below are applicable (Note: we can have more than one
correct sentence. Please select the sentences you think they are correct)?
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70.1. The posting period is already closed.
70.2. The line item is not yet cleared.
70.3. The document is a credit memo for an invoice.
70.4. The document is not a credit memo from a down payment.
70.5. The line item is either a debit in a customer account or a
credit in a vendor account.
a) [ ] 70.1.
b) [ ] 70.2.
c) [ ] 70.3.
d) [ ] 70.4.
e) [ ] 70.5.
71. What are the prerequisites to enable negative postings (Note: we can have more than one correct
sentence. Please select the sentences you think they are correct)?
a) [ ] You have to define reversal reasons for negative reversal.

b) [ ] You have to ensure company code permits negative postings.
c) [ ] You have to define the document type that explicitly allows negative postings.
d) [ ] You have to use cleared items.
e) [ ] You have to reset cleared items.
72. What is the purpose of the terms of payment (Please choose the correct sentence)?
a) [ ] Calculate a cash discount and invoice due date.

b) [ ] Calculate the tax amounts.
c) [ ] Enable the cross-company code transactions.
d) [ ] Define the baseline date.
e) [ ] Calculate only the required conditions for SD invoices.
73.1. Terms of payments are copied from invoice to credit memos when they are linked to.
73.2. Inserting a Â"VÂ" in the invoice reference field during document entry means the terms of
payment are activated in the non-invoice-related credit memos.
73.3. The account type field in terms of payment basic data screen should be defined separately, to
prevent any done change in the term of payment.
73.4. The system cannot define the splitment of an installment payment, at least you define it in the
terms of payment.
73.5. The day limits define the dates of the cash discount periods. Which of the statements above is
false (Please choose the correct sentence)?
a) [ ] 73.1.
b) [ ] 73.2.
c) [ ] 73.3.
d) [ ] 73.4.
e) [ ] 73.5.
74. True or false?
74.1. SAP supports tax on sales and purchases, US sales tax, additional taxes and withholding tax as
tax systems for different countries.
74.2. Only national level of taxation is allowed in the R/3 system.
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74.3. A tax calculation procedure is assigned to every company code for carrying out tax calculations.
74.4.A jurisdiction code is a combination of the codes of tax authorities that tax movements of goods
and use their own tax rates.
74.5. If you desire to post manual tax postings, you have to flag
the "Post Automatically Only" field of the account master record.
Answers:
55. B, C, D, E.
56. A, C, E.
57. True or false:
57.1. True.
57.2. True.
57.3. False. Accounts with a foreign currency as an account currency can only be posted to in this
foreign currency.
57.4. True.
57.5. False. You must use a financial statement version for the group chart of accounts.
58. C.
Item "a" is related to Collective Processing for G;L Accounts Master Data. Item "b" is not true for
the R/3 system concept. If the account currency is the local currency, the account can be posted to in
any currency. Item "d" and "e" are some actions to be done for using group chart of accounts, so,
they are not the disadvantage.
59. B.
In fact, since all company codes use the same operational chart of accounts for postings, you can
carry out cross-company code controlling. About Reconciliation accounts, they are updated
realtime.
60. A, D.
61. A, E.
62. B.
63. A, D.
64. B, C, D.
NOTE: A number range can be assigned to several account groups.
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65. True or false?
65.1. True.
65.2. True.
65.3. False. In fact, we can create bank master data when entering bank information in the customer
or vendor master record.
65.4. False. Each bank account is reflected in the SAP System by a combination of house bank ID and
account ID. This combination is entered in a G/L account that represents the bank accounting the
general ledger.
65.5. True.
66. A.
67. A, B, C, E.
68. D.
69. B, C.
70. B, D, E.
71. A, B, C.
72. A.
73. E.
The day limits are used to store several versions of terms of payment under the same terms of
payment key.
74. True or false:
74.1. True.
74.2. False. Two types of taxation can be represented in the R/3 system: taxation at national level and
taxation at regional/jurisdiction level.
74.3. False. A tax calculation procedure is assigned to every country for carrying out tax calculations.
74.4. True
74.5. False. If you have selected this field, no manual tax postings are allowed.
75. There is "company" field in the Company Code global settings. The R/3 help says that it is being
used for consolidation. We can use Group Chart of account to do the same. What is the significance of
this field.
76. When we copy the COA, only one Fin Stat Version is being copied. A COA can have many Fin
Stat Version. Why copying of COA allows only one Fin St Ver?
77. What are the information that are not copied to new company code when we copy company code?
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78. Whether one group chart of account can be assigned to 2 Operational charts. For Eg. INTA and
INTB is being used by group of company as OCA. Whether GCA GRP can be assigned to INTA and
INTB?
75A). Company is an organizational unit which is generally used in the legal consolidation to roll up
financial statements of several company codes. A company can include one or more company codes. If
we are going for Consolidation , we need to enter the 6 character alphanumeric company identifier that
relates to this company code. Company Codes within a Company must use the same chart of accounts and
fiscal year. And for consolidation purpose we use Group COA wherein we link the Operating COA thru
entering the GL account no. of the Group COA in the GL Account of the Operating COA.
76A). A financial statement version corresponds to the chart of accounts and wherein Individual
(operational) accounts are assigned to the corresponding FS item on the lowest level of this version.
But as for the rollup of Accounts is not possible in all the FSV which can be copied, n rather can update
manually n create multiple FSVs if necessary depending on the Financial Statements which are necessary
for the Organisation.
77A). All the Organizational units (Global Data) for a company code will b copied to new company code
upon using the copy function except for the transactional data.
78A). Yes, Group COA can be assigned i.e., the GL A/c.No. is linked to the GL Accounts of the both
Operating COA . That means Group COA consists of Unique set of Accounts which can be linked to
Op.COA –1 and Op.COA –2.
Ans: Q.No.75. In the SAP system, consolidation functions in financial accounting are based on companies.
A company can comprise one or more company codes. for example: Company A have 4 company codes
which is existing in different state and / or country. When Company A wants to consolidated the accounts, it
will give the common list of accounts which in turn called group chart of
accounts. Group chart of account is used to define/ list the GL account uniformly for all company codes.
Ans: Q.No.76. In SAP R/3 system, will allow only one financial statement version for single COA which
you need to assign the same while copying the COA. T.code OBY7
Ans: Q.No.77. When you want to create FYV, PPV, COA etc for new company code which is as same as
existing company code, then you can copy all the information from the source company code to the target
company else whatever is required as per the new company code requirement you can only copy the same,
rest you can create as per the requirement. for example Fiscal year for new company code may be
shortented fiscal year which is differ from the existing company code. In this case, fiscal year for new
company code you have to create and assign it to company code.
Ans: Q.No.78. Operational chart of accounts is something differ from the Group chart of accounts but
Group chart of account can be assigned to Operating chart of account 1 and 2 through GL account no.
Operating chart of accounts: The operating chart of accounts contains the GL accounts that you use for
posting in your company code during daily activities. Financial accounting and controlling both use this
chart of accounts. You have to assign an operating chart of account to a company code. Group chart of
accounts: The group chart of accounts contains the GL accounts that are used by the entire corporate group.
This allows the company to provide reports for the entire corporate group.
79.How do we know which target cost version we are using?
To find out which version is used for your Target Cost, try this
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menu path
IMG > Controlling -> Product Cost Controlling -> Cost Object Controlling -> Product Cost by Order ->
Period-end Closing -> Variance Calculation -> Define Target Cost Versions (tcode OKV6).
80.How do you change the "Input tax code - Assets without input tax" value for a company in Asset
Accounting? Technically, how do you change field MWSKZVA field in table T093C? TIA.
You can used transaction 'OBCL'. Via customizing: Asset accounting -> Integration with general
ledger -> Assign input tax indicator for non-taxable acquisitions Require GR & IV report
81.Is there any report on GR pending for IV?
You could try executing program RFWERE00, without postings. This is the same program which is used
for period end closing- regrouping of GR/IR...but for only a report do not create postings. or
May be transaction MB5S can help you out.
Retained Profit Account
82.After we run the GL balance carry forward, you only manage to know the balance carry forward for the
retained profit account but you don't how much is actually post to the particular account. You
have try almost all of the standard report but still can't find any report that can show you the figure.
The balance carried forward is only a 'calculated' figure and not a 'posted' figure. The break-up of the
retained earnings figure is available when you run the balance carried forward report. You can also derive
the balance by selecting only the P&L Accounts for the relevant period. The net balance of these accounts
should equal the retained earnings account.
ACH payment configuration
83.Based on 4.0B. Is it possible to configure the system for ACH payments or do we need to upgrade?
You can use RFFOUS_T to produce an ACH file. You may have to use user exits to write header and trailer
records. Please read documentation on this program and it is self-explanatory.
Locking of Planning Data in Profit Center Accounting
84.How to lock planning data in profit center accounting. In 4.6 b the transaction is S_ALR_87004395 -
Maintain Versions you can lock versions for each fiscal year
Changes in vendor master
85.Is there a report which shows changes in vendor master data. Not only for one like MK04 or XK04 but
for a range like all changes in vendors per ccode. (should be similar to customer master transdaction OV51)
You can used report "RFKABL00". In the accounts payable reporting menu this program can be found via:
Accounts payable -> Adequacy and documentation -> Master data -> Display of vendor changes
(depending on your SAP version of course)
Bank Statement Upload

86.How to used the program RFEBKATX? This creates two files STATE.TXT and ITEM.TXT.
How are these files imported into SAP?
Try using program RFEBKA00 to upload the two files.

- one is the header file containing the House bank & account information along with the date and the
statement number
- the other is the item details.
87.What is the difference between company and company code?
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A company is the organizational unit used in the legal consolidation module to roll up financial statements
of several company codes. The Company Code is the smallest organizational ! unit for which a complete
self-contained set of accounts can be drawn up for purposes of external reporting.
88.How many chart of accounts can be attached to a company code?
One or more Operative Chart of Accounts can be assigned to a company code. A COA must be aasigned to
a company code. This COA is the operative COA and is used in both FI and CO. One Chart of Account can
be assigned to many Company codes i.e., Multiple company codes can either share the same or have
separate COA. But a company code (Country specific Company code or International Company code) can
have a country specific COA also along with Operative COA. The link between the regular COA and the
country COA appears in the alternate number field of the G/L master record. Eg: If a company's
subdidiaries are located in both US & Mexico. We need to configure 2 Company codes - one for US and
another for Mexico,for eg U100 and M100. The same way we create 2 COA's one for US & one for
Mexico, USCA and MXCA. Mexico has different govt
reporting requirements than the US so we will need to define a company code specific to Country Mexico
and also create a country specific COA to be used, in addition to normal COA. In tcode OBY6
(Comp Code Global Parameters) of CC M100 we define normal COA i.e.,USCA in Chart of Accounts field
and MXCA in Country Chart/Accts field.
89.What are substitutions and validations? What is the precedent?
Validations are used to check settings and return a message if the prerequisite check condition is met.
Substitutions are similar to validations; they actually replace and fill in field values behind the scenes
without the user's knowledge unlike validations that create on-screen msgs to the user.
90.What is a controlling area?
The Controlling Area is the central organizational unit within CO module. It is representative of a contained
Cost Accounting envt where costs and revenues can be managed.
91.Define relationship between controlling area and company code?
A controlling area may include one or more company codes which must use the same operative chart of
accounts as the controlling area. A Controlling Area can contain multiple company code assignments but a
single company code can be assigned to only one controlling area.
92.What is a fiscal year variant?
Fiscal Year is a period of 12 months and SAP provides 4 special periods to posting adjustment Entries.
Fiscal year determines posting periods. Posting periods are used to assign business transactions. Fiscal year
may be year dependent or year independent.
93.What are special periods used for?
The Special periods in a fiscal year variant can be used for things like posting audit or tax adjustments to a
closed fiscal year.
94.What do you mean by year dependent in fiscal year variants?
Year Dependent: the financial year is same as calendar year. Starting from 1st Jan to 31st Dec (where
posting periods and the calendar months are equal) Year Independent: the financial year is different from
calendar year Starting from 1st April to 31st March (where the posting period months are not equal to
calendar year months)
95.What are shortened fiscal year? When are they used?
Shortened Fiscal Year: a financial year, which has less than 12 periods.
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96.What are posting periods?
The Posting period variant controls which posting periods, both normal and special, are open for each
company code. It is possible to have a different posting period variant for each company code in
the organization. The posting period is independent of the fiscal year variant.
97.What are document types and what are they used for?
Document type is the identifier of differentt account transactions like SA for G/L,AA for Asset Accounting
etc.The doc. Types controls things like type of the account that can be posted to, the number range assigned
to it, and required doc header fields.
98.How are tolerance group for employees used?
Tolerance group stores Posting amount defaults. Tolerance groups are assigned to User ID's that ensures
only authorized persons can make postings.
99.What are posting keys? State the purpose of defining posting keys?
Posting keys determine whether a line item entry is a debit or a credit as well as the possible field status for
the transaction. Posting keys are SAP delivered. If u want changes like making additional fields optional on
payment type posting keys then the best possible action is to copy the posting key that needs to be modified
and then modify it.
100.What are field status groups?
Field status groups control the additional account assignments and other fields that can be posted at the line
item level for a G/L account.
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General settings
Countries
T005 Countries
Currency
TCURC Currency codes
TCURR Wisselkoersen
TCURT Currency name
TCURX Decimal places for currencies.
Unit of measure
T006 Units of measure
Calendar functions
T247 Month names
TFACD Factory calendar definition
T015M Month names
TTZZ Time zones
TTZD Summer time rules
TTZDF Summer time rules (fixed annual dates)
TTZDV Summer time rules (variable dates)
TTZDT Summer time rules texts
TTZ5 Assign Time Tones to Countries
TTZ5S Assign time zones to regions
Enterprise structure
Definition
FI T880 Company
T001 Company code
CO TKA01 Controlling area
LO T001W Plant / sales organization
T499S Locations
TSPA Division
SD TVKO Sales organization / company code
TVTW Distribution channel
TVBUR Sales office
TVKBT Sales office text
TVKGR Sales group
TVGRT Sales group text
T171T Sales district text
MM T001L Storage locations
T024E Purchasing organization
T3001 Warehouse number
TVST Shipping point
TVLA Loading point
TTDS Transportation
Assignment
CO TKA02 Assign company code to controlling area
LO T001K Assign plant (valuation area) to company code
SD TVKO Sales organization / company code

TVKOV Distribution channel / sales organization
TVKOS Division to sales organization
TVTA Sales aria
TVKBZ Sales office to sales area
TVBVK Sales group to sales office
TVKWZ Plants to sales organization
MM T024E Purchasing organization / company code
T024W Plant to Purchase organization
T001K Link plant ( = valuation area) / company code
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TVSWZ Shipping point to plant
T320 Assignment MM Storage Location to WM Warehouse
Financial accounting
Company code
T004 Chart of accounts
T077S Account group (g/l accounts)
T009 Fiscal year variants
T880 Global company data
T014 Credit control area
Fi document
T010O Posting period variant
T010P Posting Period Variant Names
T001B Permitted Posting Periods
T003 Document types
T012 House banks
Not categorized
T007a Tax keys
T134 Material types
T179 Materials: Product Hierarchies
T179T Materials: Product hierarchies: Texts
TJ02T Status text
TINC Customer incoterms
TVFK Billing doc types
T390 PM: Shop papers for print control
Material master :
MARA Material master
MAKT Material text
MARC Material per plant / stock
MVKE Material master, sales data
MARD Storage location / stock
MSKA Sales order stock
MSPR Project stock
MARM Units of measure
MEAN International article number
PGMI Planning material
PROP Forecast parameters
MAPR Link MARC <=> PROP
MBEW Material valuation
MVER Material consumption
MLGN Material / Warehouse number
MLGT Material / Storage type
MPRP Forecast profiles
MDTB MRP table
MDKP Header data for MRP document
MLAN Tax data material master
MTQSS Material master view: QM
Basic data text (sap script)
STXB SAPscript: Texts in non-SAPscript format
STXH STXD SAPscript text file header
STXL STXD SAPscript text file lines
Batches
MCHA Batches
MCH1 Batches
MCHB Stock : batches
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Customer master data
KNA1 Customer master
KNB1 Customer / company
KNVV Customer sales data
KNBK Bank details
KNVH Customer hierarchy
KNVP Customer partners
KNVS Shipment data for customer
KNVK Contact persons
KNVI Customer master tax indicator
Vendor
LFA1 Vendor master
LFB1 Vendor per company code
LFB5 Vendor dunning data
LFM1 Purchasing organisation data
LFM2 Purchasing data
LFBK Bank details
Customer – material info record

KNMT Customer material info record
Bank data
BNKA Master bank data
Master data
SKA1 Accounts
BNKA Bank master record
Accounting documents // indices
BKPF Accounting documents
BSEG item level
BSID Accounting: Secondary index for customers
BSIK Accounting: Secondary index for vendors
BSIM Secondary Index, Documents for Material
BSIP Index for vendor validation of double documents
BSIS Accounting: Secondary index for G/L accounts
BSAD Accounting: Index for customers (cleared items)
BSAK Accounting: Index for vendors (cleared items)
BSAS Accounting: Index for G/L accounts (cleared items)
Payment run
REGUH Settlement data from payment program
REGUP Processed items from payment program
CO :
TKA01 Controlling areas
TKA02 Controlling area assignment
KEKO Product-costing header
KEPH Cost components for cost of goods manuf.
KALO Costing objects
KANZ Sales order items - costing objects
Cost center master data
CSKS Cost Center Master Data
CSKT Cost center texts
CRCO Assignment of Work Center to Cost Center
Cost center accounting
COSP CO Object: Cost Totals for External Postings
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COEP CO Object: Line Items (by Period)
. COBK CO Object: Document header
COST CO Object: Price Totals
Sales and Distribution (SD) :
VBFA Document flow (alg.)

VTFA Flow shipping documents
Sales order :
VBAK Header data
VBAP Item data
VBPA Partners in sales order
VBKD Sales district data
VBEP Data related to line items, delivery lines
Billing document :
VBRK header data
VBRP Item data
Shipping :
VTTK Shipment header
VTTP Shipment item
VTTS Stage in transport
VTSP Stage in transport per shipment item
VTPA Shipment partners
VEKP Handling Unit - Header Table
VEPO Packing: Handling Unit Item (Contents)
Delivery :
LIKP Delivery header
LIPS Delivery item
Pricing :
KONH Conditions header
KONP Conditions items
KONV Procedure ( billing doc or sales order)
KOND
contracts :
VEDA Contract data
Material Management (MM) :
Material document
MKPF material document
MSEG material document (item level)
Purchasing
EKKO Purchase document
EKPO Purchase document (item level)
EKPV Shipping-Specific Data on Stock Tfr. for Purch. Doc. Item
EKET Delivery schedule
VETVG Delivery Due Index for Stock Transfer
EKES Order Acceptance/Fulfillment Confirmations
EKKN Account assignment in purchasing
EKAN Vendor address purchasing
EKPA Partner functions
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EIPO Item export / import data
EINA Purchase info record (main data)
EINE Purchase info record (organisational data)
EORD Source list
EBAN Purchase requisition
EBKN Purchase Requisition Account Assignment
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SAP FI/CO – FI Material MAHESH JAVAJEE

Version ECC 6.0

• Sales and Marketing

Human Resources: Benefits, training, payroll, time and attendance, etc

Projects: Costing, billing, activity management, time and expense, etc.

The 1980s: Rapid Growth

The 1990s: A New Approach to Software and Solutions

The 2000s: Innovation for the New Millennium

SAP are categorized into 3 core functional areas:

• Sales and Distribution (SD)

• Financial Accounting (FI)

• Personnel Administration (PA)

• DEV (DEVELOPMENT SERVER)

- PROD may have something like a 200 Production.

Landscape: is the arrangement for the servers

DEVELOPMENT ---> QUALITY ----> PRODUCTION

PRODUCTION: is where the live data of the company is recorded.

A request will flow from Dev->Quall->Prod and not backwards.

Presentation Server- Where SAP GUI has.

Application Server - Where SAP Installed.

Database Server - Where Database installed.

DEV QAS PRD

Common Shared Directory

What is the meaning of "R" in R/3 systems?

SAP System Architecture

Dispatcher Dispatcher Queue M

SAP Web AS Java

SAP System Configuration

One -tier Two -tier Three -tier

Types of Data in SAP

Data in SAP System

This is GUI to login to SAP.

Select ecc 6.0 and click

Enter your client Number

Enter your User Name

Enter your system Password

Here, the SAP Easy Access initial screen shown below:

3) Menu bar: GUI interaction buttons

left of the Save icon:

B.&C. Menu bar and Standard Tool Bar functions

Main Menu Bar and Standard Toolbar

New Calls the Create Object function

Open Opens the object that is selected in the navigation tree

Copy Object Copies the selected object

Delete Deletes the selected object

Save All Saves all entries in the opened editors

Close All Closes all open editors

Search Calls search help

User Role→Open ( ) Calls the function for opening/creating user roles.

Tools Menu (Integration Repository)

Value Mapping Calls the value mapping function

Environment Tools Menu (Integration Repository)

Environment Tools Menu (Integration Directory)

The definition of the client organizational unit is obligatory.

Creating Top Company:

The definition of the company organizational unit is optional.

PATH: SPRO->Enterprise Structure->Definition->financial Accounting->Define Company.

Transaction Code: OX15

When u click on save button the following window will display:

Now just click clicks enter button or click on continue button.