Module 5

Front Office Services
MODULE 5
Maintain Training Facilities
Unit of Competency : MAINTAIN TRAINING FACILITIES
Blank Template No. 1
HOUSEKEEPING SCHEDULE
Qualification : Front Office Services Station FOS

NC II Laboratory
Area / : Classroom/FOS Tools /

Section Laboratory Eqpt.
In - Charge : Services
Schedule for the Month of

Responsible _________________
ACTIVITIE
S Daily Every Weekly Every Monthly Remarks
Person
other 15th
Day Day
Clean Walls Maintenance X

& Window
Clean Floors Trainees X
Clean Maintenance X
Ceiling
Arrange Facilitator X
Chairs
Wash Maintenance x
Curtains &
beddings
Clean Maintenance X
Comfort
Room
Dispose Maintenance X
waste
BLANK TEMPLATE # 2 EQUIPMENT MAINTENANCE SCHEDULE
EQUIPMENT TYPE Computer with Peripherals
EQUIPMENT CODE BEC-FOS-101
LOCATION FOS Laboratory
Schedule for the Month of_____________
ACTIVITIE MANPOWE Dail Ever Weekl Ever Monthl Remarks

S R y y y y y
Othe 15th
r Day Day
1. Checking In-charge X
of
peripherals
Mouse
Headsets
Etc.
2. Checking In-charge X
of any
physical
damage
3. In-charge x
Reformatting
Blank Template No. 3
HOUSEKEEPING INSPECTION CHECKLIST
Section/Area FRONT OFFICE LABORATORY

In-Charge
YES NO INSPECTION ITEMS
/ 1. Are the walls, ceiling, floors and other fixtures well-

cleaned and in order?
/ 2. Are all furniture free from dust and in order?
/ 3. Is the equipment arranged properly for the purpose of

learning and skills development, safety and
maintenance ?
/ 4. Is the equipment well-cleaned and in order?
/ 5. Are learning areas properly lighted and well ventilated?
/ 6. Are the chairs and tables arranged properly?
/ 7. Are comfort room cleaned and with enough supply of

water?
/ 8. Are waste properly disposed?
/ 9. Are the beddings/curtains clean?
Inspected by: Date:

Blank Template No. 4 : MAINTENANCE INSPECTION CHECKLIST
Equipment Type : Computer with Peripherals
Property Code/Number: BEC-FOS-101
Location : Front Office Services laboratory
Person-In-Charge :
Inspected by :
Date of Inspection :
YES NO INSPECTION ITEMS
/ 1. Is the computer free from dust?
/ 2. Is the computer in good condition?
/ 3. Is the computer arranged for safety and ease for

maintenance?
/ 4. Are the peripherals in good condition?

Blank Template No. :
EQUIPMENT RECORD W/ CODE AND DRAWING
Eqpt. PO Drawing
No. Location Qty Title Description
No. No. Ref.
1 FOS 01 FOS- 2 Computer With 0030- 01 2011

101 peripherals REG
2 FOS 02 FOS- 2 Printer HP D500 0031- 01 2012

102 with REG
scanner
3 FOS 03 FOS- 1 LCD View Sonic 0032- 01 2011

103 Projector PJD123 DLP REG
Blank Template No.6:

TAG-OUT BILL
DANGER/CAUTION TAG-OUT INDEX AND RECORD AUDITS
LOG DATE TYPE DESCRIPTION DATE
SERIAL ISSUED ( (System COMPLETED

Danger/Caution) Components, Test
reference ,etc.
01 9/23/10 Danger Power Outlet under 6/30/12

repair
02 9/28/10 Warning Computer - viruses 7/21/12
03 11/22/10 Caution peripherals– lacking 6/22/12

parts
Prepared by: Approved:
___________________
Trainer Supervisor
Blank Template No. 5:

WASTE SEGREGATION LIST
Section/Area Practical Work Area / Front Office Services

Laboratory
GENERATED / WASTE SEGREGATED METHOD

ACCUMULATED WASTE
Recycle Compost Dispose
Plastic Bottle X
Tissue paper X
Paper X
BLANK TEMPLATE No. #7

BREAKDOWN / REPAIR REPORT
Area / Section : Front Office Services Laboratory
NATURE OF
FACILITY TYPE RECOMMENDATION
BREAKDOWN
System Motherboard is busted For replacement
Reported by: Date
Signature Over Printed

Name
BLANK TEMPLATE # 9:
WORK REQUEST
Unit No. Description:
002 Computer with peripherals
Observation:
Date Reported:
Motherboard is busted
Reported by:
Should be replaced
Activity: Date completed:
Sign:
Spare parts used:
Motherboard
Blank Template 10
SALVAGE REPORT
Area / : Front Office Services Laboratory
Section
FACILITY TYPE PART ID RECOMMENDATION
System
Motherboard For replacement
Reported by: Date
Signature Over Printed

Name
Blank Template 11
INSPECTION REPORT
FACILITY TYPE INCIDENT ACTION TAKEN PROGRESS/

REMARKS
Computer Computer is not Report to Repair

working maintenance
Motherboard is Report to Replace / Repair
busted maintenance
Reported by:
Operation of Equipment
Equipment Type Computer with Peripherals
Equipment Code BEC-FOS-101
Location Front Office Services laboratory
Operation Procedure
1. Inspect the set up of the computer.
2. Be sure that the area is dry and no split liquid nearby.
3. Check the stability of the computer and keyboard.
4. Check connections.
5. Wipe dust and remove unnecessary objects that will destruct the use
of the computer.
6. Turn on the AVR/UPS.
7. Turn on the System Unit.
8. Wait for the system to load and become steady.
9. Do not plug in any type of removable disk containing threats and

viruses.
10. After use, shutdown the computer properly.
11. Return the mouse and keyboard to their proper place after use.
12. To protect the desktop computer, cover it (if available).

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Front Office Services

Blank Template No. 1

Qualification : Front Office Services Station FOS

Area / : Classroom/FOS Tools /

Schedule for the Month of

Clean Walls Maintenance X

Clean Floors Trainees X

EQUIPMENT TYPE Computer with Peripherals

EQUIPMENT CODE BEC-FOS-101

LOCATION FOS Laboratory

Schedule for the Month of_____________

ACTIVITIE MANPOWE Dail Ever Weekl Ever Monthl Remarks

HOUSEKEEPING INSPECTION CHECKLIST

Section/Area FRONT OFFICE LABORATORY

YES NO INSPECTION ITEMS

/ 1. Are the walls, ceiling, floors and other fixtures well-

/ 2. Are all furniture free from dust and in order?

/ 3. Is the equipment arranged properly for the purpose of

/ 4. Is the equipment well-cleaned and in order?

/ 5. Are learning areas properly lighted and well ventilated?

/ 6. Are the chairs and tables arranged properly?

/ 7. Are comfort room cleaned and with enough supply of

/ 8. Are waste properly disposed?

/ 9. Are the beddings/curtains clean?

Inspected by: Date:

Equipment Type : Computer with Peripherals

Property Code/Number: BEC-FOS-101

Location : Front Office Services laboratory

YES NO INSPECTION ITEMS

/ 1. Is the computer free from dust?

/ 2. Is the computer in good condition?

/ 3. Is the computer arranged for safety and ease for

/ 4. Are the peripherals in good condition?

EQUIPMENT RECORD W/ CODE AND DRAWING

1 FOS 01 FOS- 2 Computer With 0030- 01 2011

2 FOS 02 FOS- 2 Printer HP D500 0031- 01 2012

3 FOS 03 FOS- 1 LCD View Sonic 0032- 01 2011

Blank Template No.6:

DANGER/CAUTION TAG-OUT INDEX AND RECORD AUDITS

LOG DATE TYPE DESCRIPTION DATE

SERIAL ISSUED ( (System COMPLETED

01 9/23/10 Danger Power Outlet under 6/30/12

02 9/28/10 Warning Computer - viruses 7/21/12

03 11/22/10 Caution peripherals– lacking 6/22/12

Prepared by: Approved:

Blank Template No. 5:

Section/Area Practical Work Area / Front Office Services

GENERATED / WASTE SEGREGATED METHOD

Recycle Compost Dispose

BLANK TEMPLATE No. #7

Area / Section : Front Office Services Laboratory

System Motherboard is busted For replacement

Reported by: Date

Signature Over Printed

Unit No. Description:

002 Computer with peripherals

Activity: Date completed:

Spare parts used: