VOL1

GOVERNMENT OF ODISHA
DEPARTMENT OF WATER RESOURCES
“e” Procurement Notice No. 03/CCEDIP of 2023-24 (Online)

Bid Identification No. 03/CCEDIP of 2023-24 (Online)
Name of Work:
Construction of Khairibhandan Barrage Project on river

Khairibhandan at village Anlabeni, Jashipur Block, District –
Mayurbhanj, State- Odisha including hydro-mechanical works,
Head Regulator left & right, construction of afflux bund & coffer
dam, dewatering during construction, Power connectivity works
to project site & colony, road connectivity, including survey,
investigation, planning, design and estimate of all components
with operation and maintenance of the project for a period of
five years or five flood seasons whichever is more after
successful commissioning of the project.
VOLUME-I
(EPC CONTRACT)
Chief Construction Engineer

Deo Irrigation Project, Karanjia, District-Mayurbhanj
BIDDING DOCUMENT FOR EPC CONTRACT FOR
Construction of Khairibhandan Barrage Project on river Khairibhandan at village
Anlabeni, Jashipur Block, District – Mayurbhanj, State- Odisha including hydro-
mechanical works, Head Regulator left & right, construction of afflux bund & coffer dam,
dewatering during construction, Power connectivity works to project site & colony, road
connectivity, including survey, investigation, planning, design and estimate of all components
with operation and maintenance of the project for a period of five years or five flood seasons
whichever is more after successful commissioning of the project.
STANDARD BIDDING DOCUMENT CONTAINS FOLLOWING VOLUMES
1. VOLUME – I CONDITIONS FOR EPC CONTRACT WITH PRICE

PROPOSAL
2. VOLUME – II TECHNICAL SPECIFICATIONS
3. VOLUME – III MAPS & DRAWINGS
The Volume I contains the following
Section
Sl No. Section No. Particulars
1 Check List
2 Notice Inviting Tender
3 Section I Detailed Notice Inviting Tender
4 Section II Instruction to Bidders
5 Section III Forms & Annexure
6 Section IV General Conditions of Contract
7 Section V Special Conditions of Contract
8 Section VI Appendices
9 Section VII Conditions of Contract for O & M
10 Section VIII Vendor List
11 Section IX Price Bid, Payment Schedules, Mile Stone

VOLUME – I
CONDITIONS FOR EPC CONTRACT WITH PRICE PROPOSAL
INDEX
Sl. No. Particulars Page
1 2
Checklist
Notice Inviting Tender 1
Section-I (Detailed Notice Inviting Tender)
1.0 Introduction 2
2.0 Invitation 2
3.0 Particulars of tender 3
4.0 Download of tender documents 5
5.0 Pre-Bid Conference 5
6.0 Opening of Tender 5
7.0 General Instructions 6
Section-II (Instruction to Bidders)
1.0 Special Attention 1
2.0 Definitions 2
3.0 General Description of the work 5
4.0 Brief Description & Scope of work under this tender 5
5.0 Particulars provisional 7
6.0 Communication 7
7.0 General Facilities 8
8.0 Climate and working season 8
9.0 Cost of bidding 8
10.0 Language of tender 8
11.0 Bid validity 9
12.0 Method of tendering 9
13.0 Earnest money deposit 9
14.0 Accompaniments to tender 10
15.0 Submission of tender 11
16.0 Opening of Technical bid 14
17.0 Opening of price bid 15
18.0 Evaluation of price bid 15
19.0 Process to be confidential 16
20.0 Award of contract 17
21.0 Initial Security deposit 17
22.0 Bid Amount 18
23.0 No sanction for foreign exchange 18
24.0 Construction Programme 18
25.0 Specific Issues 19
26.0 Corrupt or Fraudulent Practices 21
27.0 Subletting of Contract 21
Section-III (Forms & Annexure)
1 Form-A : Letter of Submission of Bid 1
2 Form-B : Articles of Contract 4
3 Form-C : Details of cost of Tender Documents, EMD and Bank Guarantee 7
4 Form-D : Relation Declaration 8
5 Form-E: Details of Machinery & equipment proposed to be deployed for the
9
work.
6 Form–F: Details of work in hand 10
7 Form-G: Details of Financial capability 11
8 Form-H: Details of Personnel 12
9 Form –I: Additional; Information 13
10 Form –J: Declaration by affidavit 14
11 Annexure – I : Form of Bank Guarantee – EMD 15
12 Annexure – II : Form of Bank Guarantee – ISD 16
13 Annexure – III : Form of Bank Guarantee for Mobilization Advance 17
14 Annexure – IV : Form of Solvency Certificate By Banks 18
15 Annexure – V : Litigation History 19
16 Annexure- VI (A) : Form of Bank Guarantee for Performance Security 20
17 Annexure – VI (B) : Form of Solvency Certificate by Banks 20
Section-IV (General Conditions of Contract)
A. General
1.0 Interpretation 1
2.0 Engineer-in-Charge Decision 1
3.0 Delegation 1
4.0 Communication 1
5.0 Sub contracting 1
6.0 Other contractors 2
7.0 Personnel 2
8.0 Contractor’s risk 2
9.0 Insurance 3
10.0 Site Inspection 4
11.0 Contractor to construct the works 4
12.0 Diversion of streams/ Nallas/ Drains 4
13.0 Power Supply 5
14.0 Temporary Diversion (Works on Highways) 5
15.0 Ramps 6
16.0 Monsoon Damages 6
17.0 The works to be completed by the Intended Completion Date 6
18.0 Safety 6
19.0 Discoveries 6
20.0 Possession of site 6
21.0 Access to site 6
22.0 Instructions 6
23.0 Settlement of disputes / Arbitration 6
B. Time for completion
24.0 Period of completion 8
26.0 Speed of work 8
27.0 Suspension of works by Contractor 9
28.0 Extension of completion date 9
29.0 Delays ordered by Engineer-in-charge 10
30.0 Early Reporting 10
31.0 Management meetings 10
C. Quality Control
32.0 Identifying defects 11
33.0 Tests 11
34.0 Action in case of improper materials & workmanship 11
35 .0 Action and compensation payable in case of bad works 11
36.0 Quality control 12
D. Cost Control
37.0 Contract price-Schedule of payment-Bill of Quantities 12
38.0 Change in Quantities 12
39.0 Cash flow forecast 13
40.0 Price Bid and Payment Schedules 13
41.0 Measurements & Payments 14
42. 0 Interest on money due to contractor 15
43.0 Commissioning of project 16
44. 0 Certificate of completion of works 16
45.0 Taxes included in the bid 17
46. 0 Escalation in prices 17
47.0 Liquidated damages for delay 23
48 .0 Rescission of contract 23
49. 0 Mobilization Advance 24
50. 0 Security Deposits 25
51 .0 Cost of repairs 25
E. Finishing the Contract
52 .0 Completion 26
53.0 Takeover 26
54.0 Final Account 26
55.0 Termination 26
56.0 Payment upon termination 27
57.0 Property 27
58.0 Release form performance 27
F. Other General Conditions
59.0 Water supply 28
60.0 Electrical Power 28
61.0 Land 28
62.0 Approach roads and roads in works area 29
63.0 Payment for camp construction 29
64.0 Explosives and fuel storage tanks 29
65.0 Labour 30
66.0 Safety measures 30
67.0 Fair wage clause 31
68.0 Indemnity Bond 38
69.0 Compliance with Labour regulations 38
70.0 Salient features-Labour law applicable 39
71.0 Liabilities of the contractor 40
72.0 Contractor’s staff, representatives and Labour 41
73.0 Accommodation and food 42
74.0 Relationship 42
75.0 Protection of adjoining premises 42
76.0 Work during night (or)on Sundays and Holidays 42
77.0 Layout of materials stacks 42
78.0 Use of Blasting materials 42
79.0 Plant and equipment 43
80.0 Steel forms 43
81.0 Inconvenience to the Public 43
82.0 Conflict of interest 43
83.0 Contract documents and materials to be treated as confidential 43
84.0 General obligations of Contractor 44
85.0 Security measures 44
86.0 Firefighting measures 44
87.0 Sanitation 44
88.0 Training of personnel 45
89.0 Ecological balance 45
90.0 Preservation of existing vegetation 46
91.0 Possession of prior to completion 46
92.0 Access to contractor’s Books 46
93.0 Drawings to be kept at site 47
94.0 B.I.S Books and Standard Specification/OPWD Code to be kept at site 47
95.0 Site order book 47
96.0 Variation by way of modification, Omissions or Additions 47
97.0 The Power to make Additions and Alteration in Drawing or Specification 47
etc.
98.0 Care and Diversion of river/steam 48
99.0 Income Tax 48
100.0 Royalty charges 48
101.0 VAT 48
102.0 Labour welfare cess 48
103.0 Supply of construction material 49
104.0 Setting Out 49
105.0 Site Data 49
106.0 Sufficiency of contract price 49
107.0 Un-forcible difficulties 49
108.0 Rights of way and facilities 50
109.0 Avoidance of Interference 50
110.0 Access route 50
111.0 Transport of goods 50
112.0 Contractor’s equipment 51
113.0 Progress reports 51
114.0 Designs 52
115.0 Programme 53
116.0 Charge of site 54
117.0 Changes in drawing 54
118.0 Force major 54
Section V (Special Conditions of Contract)
1 General 1
2 Sufficiency of Bid 1
3 Major project components and project basic parameters 1
4 Scope of work 2
5 Tests and quality control 3
6 Measurements and payments 4
7 Supply of gates & and electro mechanical plant and machinery 4
8 Supplementary requirements 5
9 Regulations and bye-laws 9
10 Passing of foundation, centering, reinforcement etc. 9
11 Signing field books, longitudinal sections, cross- sections and measurement 9

books
12 Quality control 10
13 Cleaning up 10
14 Communications and notices by contractors: 10
15 Compensation for delay by department in approval of design drawing 10

16 Works to be executed in accordance with specifications, drawings, orders 10
etc.,
17 Alterations in specifications and designs 11
18 Time limit for unforeseen claims 11
19 Recovery of dues from the contractor 11
20 Works to be opened for inspection 11
21 Notice to be given before work is covered up 12
22 Contractor to supply plant, ladders, scaffolding etc. 12
23 Audit and technical examinations: 13
24 Permission for crossing railway, NH/SH/roads 13
25 Land acquisitions 13
26 Use of site 14
27 Availability of Power 14
28 Other Special Conditions 15
29 Modern Technology 17
Section-VI (Appendices)
1.0 Appendix - S & I (Surveys and Investigation) 1

2.0 Appendix – D&E (Design & Engineering) 3
3.0 Appendix – CW(Civil works) 7
4.0 Appendix - EM (Electro Mechanical equipments) 8
5.0 Appendix - BPP (BARRAGE-CUM-BRIDGE) 9
Section-VII (Conditions of Contract for Operation & Maintenance)

1.0 Introduction 1
2.0 Administrative Provisions 1
3.0 Objectives of Contract 4
4.0 Commencement and Duration of O&M 5
5.0 Maintenance Personnel 5
6.0 Right to perform upon Contractor’s Default 5
7.0 Acceptance Tests in Completion of Maintenance Period 6

8.0 Vehicle 6
9.0 Force Majeure 6
10.0 Assignment 7
11.0 Liability 7
12.0 Insurance 7
13.0 Maintenance 8
14.0 Consumables and Utilities Services – Spare Parts & Stores 8
15.0 Inspection 9
16.0 Financial Provision 10
17.0 Non-Compliance of Employment of Key Personnel 10

10
18.0 Delay for Non-Maintaining any Component of the work
19.0 Taxes, Licenses, Permits and Fees 11
11
20.0 Termination or Fore Closure of the Contract
21.0 Training 11
11
22.0 O&M Manual
23.0 Handing over of the work 11
Section-VIII (Vendor List) 1

Section-IX (Financial Bid and Mile Stones)
1.0 Financial Bid 1
2.0 Appendix- FB 2
3.0 Appendix-F 5
4.0 Appendix-F1 6
5.0 Appendix –F2 7
6.0 Appendix – F 3 8
9.0 Appendix – MS(Mile stones) 11
CHECK LIST
CHECK LIST
DOCUMENTS TO BE FURNISHED BY THE BIDDER
The check list has been prepared to facilitate submission of information sheets by the
bidders. Other information required for the bid, but not mentioned in the check list shall also be
submitted.
Sl. Particulars of Submitted BID document Reference: Whether Reference to

No. (Clause No. / Vol. No.) furnished uploaded
Yes No document
Page No.
Cover – I
FILE-I
1 As per Clause No- 15.8 to
Qualification criteria
15.10 and 16.5 of ITB
FILE-II
1 Letter of submission of Bid Form-A Section-III- Vol-I
2 Cost of Bid document Form-C1 of Section-III-Vol-I
3 Proof of online Form- C2 of Section-III-
submission of Vol-I
EMD/ISD
4 Registration Certificate As per ITB – 14.3-Vol-I
5 GST Registration No. As per ITB – 14.1-Vol-I
6 PAN As per ITB – 14.1-Vol-I
7 Income Tax Return As per ITB - 15.8 Vol-I
Certificate
8 Declaration by Affidavit Form-J of Section-III, Vol-I
9 No Relation certificate Form D of Section-III, Vol-I
10 Bid Capacity As per 16.5 of ITB of Vol-I
11 List of Machinery & Form-E, Section-III- Vol-I

Equipment
12 List of work in Hand Form-F, Section-III- Vol-I
13 Details of Financial Form-G, Section-III- Vol-I
capability in Form G
14 Details of personnel in Form-H, Section-III- Vol-I
Form H
15 Similar nature of works As per ITB 15.8 Vol-I
executed
16 Additional information Form-I, Section-III
17 Form of Solvency Annexure-VI(B) of Section-
Certificate by Bank III, Vol-I
18 Litigation History Annexure-V of Section-III,
Vol-I
Sl. Particulars to be BID document Reference: Whether Reference to
No. Submitted (Clause No. / Vol. No.) furnished uploaded
Yes No document
Page No.
FILE – III
As per Vol-I
1 Details of technical As per ITB 15.8 Vol-I
proposal along with all
technical data describing
technology & Methodology
of S&I, Planning, Design of
all component
2 Methodology of the As per ITB 15.8, cover-I,

Operation & Maintenance file-III, point-2 of Vol-I
of the Project for 5 Years
3 Construction Program for As per ITB 15.8, cover-I,
30 Months file-III, point-3 of Vol-I
4 Milestones for execution of Clause-15.16, Appendix-
work. MS, Section-IX, Vol-I.
5 Maintenance Personnel Clause – 5.0 Section-VII of
Vol-I
6 List of Equipments, Tools Clause-14.2, Section-VII of
& Plants and Spare Parts Vol-I
for O&M of the system.
Cover – II
Financial Bid
FILE-I
1 Financial bid Appendix-FB of Financial
Bid, Vol-I
FILE-II
1 Percentage break up of Appendix-F of Financial
Price Bid for work to Bid, Vol-I
components
2 Year wise breakup of O&M Appendix-F-5 of Financial
Cost Bid, Vol-I
Note: The contents of the Bid offer document shall be legible & serially numbered.
***********
NOTICE INVITING TENDER (NIT)
OFFICE OF THE CHIEF CONSTRUCTION ENGINEER
DEO IRRIGATION PROJECT, KARANJIA, DISTRICT-MAYURBHANJ
Tel No. 06796-296144 Mail : cce.dip.dowr@gmail.com
Government of Odisha “e” Procurement Notice. No.03/CCEDIP of 2023-24 (Online)

Online tenders are invited from perspective bidders for EPC Contract for Construction of
Khairibhandan Barrage Project on river Khairibhandan at village Anlabeni, Jashipur
Block, District – Mayurbhanj, State- Odisha including hydro-mechanical works, Head
Regulator left & right, construction of aflux bund & coffer dam, dewatering during construction,
Power connectivity works to project site & colony, road connectivity, including survey,
investigation, planning, design and estimate of all components with operation and maintenance
of the project for a period of five years or five flood seasons whichever is more after successful
commissioning of the project
1 Name of Work Construction of Khairibhandan Barrage Project on river

Khairibhandan at village Anlabeni, Jashipur Block,
District – Mayurbhanj, State- Odisha including hydro-
mechanical works, Head Regulator left & right,
construction of afflux bund & coffer dam, dewatering
during construction, Power connectivity works to project
site & colony, road connectivity, including survey,
investigation, planning, design and estimate of all
components with operation and maintenance of the
project for a period of five years or five flood seasons
whichever is more after successful commissioning of the
project.
2 Approximate Value of work Rs.74.55 Crore
put to Tender
2 Period of completion 30 calendar months including rainy season.

3 Date & time of availability of Dt 23.09.2023 from 10.00 AM to Dt 06.11.2023 up to
bid document in the portal 5.00 PM
4 Last date/Time for receipt of Dt 06.11.2023 up to 5.00 P.M.

bids in the portal
5
Time and Date of Opening of
Dt.07.11.2023 at 11.00 AM
Technical Bid
6 Name & address of the Chief Construction Engineer, Deo Irrigation Project,
officer inviting Bid Karanjia, District-Mayurbhanj
Further details can be seen from the e-procurement portal “https://tendersodisha.gov.in”
Sd/
Deo Irrigation Project, Karanjia, District-Mayurbhan
SECTION – I
DETAILED NOTICE INVITING TENDER
(DNIT)
Section-I

1 2 3
1.0 Notice Inviting Tender 1
2.0 Introduction 2
3.0 Invitation 2
4.0 Particulars of tender 3
5.0 Down load of tender documents 5
6.0 Pre-Bid Conference 5
7.0 Opening of Tender 5
8.0 General Instructions 6

Office of the Chief Construction Engineer,
Deo Irrigation Project, Karanjia, Mayurbhanj-757037
Tel-06796-296144 Email: cce.dip.dowr@gmail.com
Letter No_______________/CCE, DIP Dated_______________/
From
Er. Ajaya Kumar Sethy,
Deo Irrigation Project, Karanjia, District-Mayurbhanj.
e-mail Id: cce.dip.dowr@gmail.com
To
The Deputy Director (Advertisement) cum-Deputy Secretary,
Information & Public Relation Department,
Odisha, Bhubaneswar.
Sub: Publication of ‘e’-procurement Notice No. 03/CCEDIP of 2023-24 (Online) for the work
“Construction of Khairibhandan Barra`ge Project on river Khairibhandan at village Anlabeni,
Jashipur Block, District – Mayurbhanj, State- Odisha including hydro-mechanical works, Head
Regulator left & right, construction of aflux bund & coffer dam, dewatering during construction, Power
connectivity works to project site & colony, road connectivity, including survey, investigation,
planning, design and estimate of all components with operation and maintenance of the project for a
period of five years or five flood seasons whichever is more after successful commissioning of the
project”
Sir
Enclosed please find herewith the ‘e’-procurement Notice No.03/CCEDIP of 2023-24 (Online)
for the above work of Chief Construction Engineer, Deo Irrigation Project, Karanjia, District-
Mayurbhanj to be published in one National English daily and one Odia daily on or before
22.09.2023. Minimum possible space may please be taken to accommodate the contents.
The complimentary copy of the advertisement may please be sent to the Superintending
Engineer, Deo Head Works Division, Karanjia under intimation to this office for confirmation.
Yours faithfully,
Encl : ‘e’-procurement Notice
No. 03/CCEDIP of 2023-24 (Online).
(both hard & soft copy) Chief Construction Engineer,
Deo Irrigation Project, Karanjia.
Memo No: ` Dated:
Copy submitted to the Additional Chief Secretary to Government, Department of Water
Resources Odisha, Rajiv Bhawan, Bhubaneswar for favour of kind information and necessary action.
Memo No: Dated:

Copy submitted to the Engineer-In-Chief, Water Resources, Odisha, Bhubaneswar/
Engineer-In-Chief, (P&D) Water Resources, Odisha, Bhubaneswar /All Chief Engineers, WR Deptt. /
Works Department / Chief Engineer, Rural Works–1/ Roads / Buildings / N.H. / P.H. (Urban) /
Managing Director, IDCO / OCC /OBCC/OLIC for information and necessary action.
Memo No: Dated:

Copy submitted to the Collector & District Magistrate, Mayurbhanj, Baripada for favour of
kind information.
Memo No: Dated:
Copy forwarded to the Director Monitoring, Office of the Engineer-in-Chief, Water Resources,
Odisha, Bhubaneswar to display the tender call Notice in the authorized Govt. web site of Water
Resources Department www.dowrodisha.gov.in on or before dated.22.09.2023.
Encl: e-procurement Notice (soft copy)
Memo No: Dated:

Copy forwarded to the Director, Printing, Stationary & Publication, Government Press,
Madhupatna (O) Cuttack and with a request to publish this notice in the next issue of the Odisha
Gazette.
Encl: ‘e’-procurement Notice
Memo No: Dated:

Copy submitted to the F.A.–Cum–Additional Secretary to Government W.R. Department,
Odisha, Bhubaneswar for favour of kind information and necessary action.
Memo No. Date:

Copy along with approved ‘e’-procurement Notice forwarded to the Superintending
Engineer, Deo Head Works Division, Karanjia for information and necessary action.
GOVT.OF ODISHA
OFFICE OF THE CHIEF CONSTRUCTION ENGINEER
DEO IRRIGATION PROJECT, KARANJIA, DIST-MAYURBHANJ
‘e’ Procurement Notice No.03/CCEDIP of 2023-24 (Online)
Bid Identification No. 03/CCEDIP of 2023-24(Online)
Tel No. 06796-296144 e-Mail : cce.dip.dowr@gmail.com
Online tenders are invited from the prospective bidders for Construction of “Khairibhandan
Barrage Project on river Khairibhandan at village Anlabeni, Jashipur Block, District –
Mayurbhanj, State-Odisha” on EPC Contract.
Class/EMD/Tender Fee/Period of
Name of work
Completion
Construction of Khairibhandan Barrage Project
on river Khairibhandan at village Anlabeni, (1) Approximate value of work put to
Jashipur Block, District – Mayurbhanj, State- tender-Rs.7454.76 lakhs
Odisha including hydro-mechanical works, Head (2) Class – Super Class or equivalent
Regulator left & right, construction of aflux bund & Bidders.
coffer dam, dewatering during construction, Power (3) EMD – Rs.74,54,800/-
connectivity works to project site & colony, road (4) Tender Fee – Rs.10,000/- to be
connectivity, including survey, investigation, transferred online. (Non Refundable)
planning, design and estimate of all components (5) Period of Completion – 30 (Thirty)
with operation and maintenance of the project for calendar months including rainy
a period of five years or five flood seasons season.
whichever is more after successful commissioning
of the project.
Dt.23.09.2023, 10.00 AM to Dt. 06.11.2023

A. Period of Availability of Bidding Document
up to 5.00 PM
Dt.09.10.2023 at 11.00 AM
Office of Chief Construction Engineer, Deo
B. Time and Date for Pre-bid Conference
Irrigation Project, Karanjia, District –
Mayurbhanj, Odisha.
C. Last Date and Time for Receipt of Bids Dt.06.11.2023 up to 5.00 PM
D. Place of Sale, Receipt of Bids Online through e-procurement.
E. Time and Date of Opening of Technical Bid. Dt.07.11.2023 at 11.00 AM
Office of Chief Construction Engineer, Deo
F. Place of Opening of Bids Irrigation Project, Karanjia, District –
Mayurbhanj, Odisha.
Further details can be seen from the e-procurement portal “https://tendersodisha.gov.in”
Any addendum/ Corrigendum/ Cancellation to the above notice will be published in the Govt.
website www.tendersodisha.gov.in

Deo Irrigation Project, Karanjia
District - Mayurbhanj
Section-I

1.0 Introduction: Government of Odisha proposes to build number of schemes of
barrages/weirs/ISS Structures across various rivers and major tributaries depending on
the terrain in a period of next five years to enhance in stream storage for the water
conservation for improving drinking water supply, augment flow & lift irrigation, water
supply for industrial & commercial establishments and maintain minimum
environmental flow requirements in different river basins of the state.
1.1 The basic project profile based on the preliminary planning is furnished in
Appendix BPP. All structural components are to be designed as per the information
provided in the appendix BPP following the stipulations under, but not limiting to, the
relevant BIS codes, manuals etc. For all purposes, 100-year return period, 500 return
period flood and the storage height/ pond height (to be measured from the upstream
floor) will remain unchanged. The pond height of the barrage is fixed to harness the
potential fully with no submergence and minimum land acquisition.
1.2 The main components of this Barrage will be a) Barrage including energy dissipation
arrangement, piers and abutment with guide wall (b) Scouring Sluices on both sides
including Sluice Gates with manually operated (c) Gates on Barrage way portion(d)
afflux bund and bank protection work of the river in the upstream up to end of ponding
(e) Electrical connectivity to the barrage site from the nearest 11KV structure with
11/0.43KV substation at Barrage site with associated cable lines and facilities for hoist
operation and lighting of sites. (f) Construction of site office having built up area of
1600sqft at the barrage site with boundary wall (g)Approach Road to the barrage from
the nearest connectivity and (h) other ancillary works.
1.3 The approximate value of work put to tender is Rs. 74.55 Crore (Without GST).
2.0 INVITATION:
2.1 Online tenders for the following work is invited on EPC contract basis by the
Chief Construction Engineer, Deo Irrigation Project, Karanjia, District-
Mayurbhanj from the eligible perspective bidders
2.2 The concerned Bidder shall submit the certificate of registration with concerned
State / Government bodies / Authority along with the tender.
2.3 The Bidder registered outside Odisha shall get himself registered in “Super” class
in the state Government of Odisha before signing of agreement.
2.4 Failure of taking action specified in Para 2.2 and 2.3 above, the concerned bidder
shall be disqualified and they will be suspended for three years.
3.0 Particulars of Tender

a) Name of Department : Department of Water Resources, Govt. of
Odisha.
b) Tender Notice Number : BID identification No. 03/CCEDIP of 2023-24(Online)
c) Period of Contract : 30 calendar months including Rainy season
d) Form of Contract : EPC contract
e) Tender Type : Online e-procurement.
f) Tender category : Works.

g) EMD/Bid Security : EMD, Rs. 74,54,800/- to be paid online.
h) Cost of Tender Document : Rs.10000/-to be transferred online
(Non-refundable)
i) Bid Submission : Technical and Price bid Online.
j) Bid Validity : 180 days from last date of submission of bid.
k) Availability of tender online : Dt. 23.09.2023 10.00 AM

Start Date.
l) Availability of tender online : Dt 06.11.2023 up to 5.00 PM
up to date
m) Seek clarification start date : Dt 23.09.2023 at 11.00 AM
n) Seek clarification last date (2 : Dt 07.10.2023 up to 5.00 PM

days before pre bid meeting)
o) On line submission of bid up : Dt 06.11.2023 up to 5.00 PM
to date
p) Pre-Bid meeting : On Dt. 0 9 .10.2023 at 11.00 AM onwards will be
held by Chief Construction Engineer, Deo Irrigation
Project, Karanjia, District-Mayurbhanj.
q) Technical Bid opening date : On Dt 07.11.2023 from 11.00 AM onwards.
Place of Technical Bid opening:
Office chamber of Chief Construction Engineer,
r) Price Bid opening Date : Date & place of opening of price bid shall be
notified by the Tender Inviting Authority.
s) Initial Security Deposit (ISD) : The ISD @ 2% of the contract amount for each
part of agreement in the shape of NSC/ Post
Office Saving Account/ Post Office Time
Deposit Account /Kishan Vikas Patra/
unconditional and irrevocable Bank Guarantee
(BG) pledged in favour of Superintending
Engineer, Deo Head Works Division, Karanjia
from any Nationalized / Scheduled
Commercial Bank located anywhere in the
country with branch at Bhubaneswar with
facility of authentication & encashment at
Local Branch Bhubaneswar/e-Bank Guarantee
executed on the National-Governance Services
Limited (NeSL) Digital Document Execution
Portal towards E.M.D/Initial Security
Deposit/any other security deposit from the
contractor or supplier.
t) Performance Security : 5% of the gross amount of each running bills will
be deducted.
u) Authority Inviting Bids. : Chief Construction Engineer,
Deo Irrigation Project, Karanjia,
District-Mayurbhanj.
Contact Details : Phone No: 06796-296144
e-mail: cce.dip.dowr@gmail.com
4.0 DOWN LOAD OF TENDER DOCUMENTS

The tender documents are available online from date 23.09.2023, 10:00 AM up to dt
06.11.2023, 5.00 PM in the website www.tendersodisha.gov.in. Interested bidders can view
these tender documents online, and can download tender documents. Bidders who wish to
submit their offer shall deposit specified tender document fees through online mode only.
5.0 PRE-BID CONFERENCE
5.1 A Pre-Bid Meeting, open to all prospective bidders, will be convened by the
Chief Construction Engineer, Deo Irrigation Project, Karanjia, District-
Mayurbhanj on 09.10.2023 1 1 . 0 0 AM at in the office of the CCE, Deo
Irrigation Project, Karanjia / Virtual Mode.
5.2 The purpose of this meeting will be to discuss and answer to the queries on any
matter that may be raised by the bidder at that stage.
5.3 The bidders are requested to submit any query in writing, on-line in e-
procurement portal or e-mail to reach the office of Chief
Construction Engineer, Deo Irrigation Project, Karanjia, District-Mayurbhanj during the
clarification seeking period as mentioned in NIT before pre-bid meeting.
5.4 Any modification of the bid documents that may become necessary as a result of
the Pre-Bid Meeting shall be made by the Employer, by issuing an addendum to
Bid Documents, which eventually become a part of the Agreement.
5.5 The proceedings of the pre-bid Meeting will be uploaded in the designated location
of website and shall be treated as a part of bid document. No further information
relating to pre-bid shall be provided to the bidder.
5.6 Non-attendance at the pre-bid meeting shall not be a cause for dis-qualification of
the bidder.
SUBMISSION OF TENDER:
5.7 The bidders shall submit their tender online only. In case of any failure, malfunctionor
breakdown of electronic system used during the e-procurement process, the
tender inviting authority shall not accept any responsibility for failure or breakdown.
5.8 The e-procurement applications are PKI (Public Key Infrastructure) enabled and
supports the digital Signature certificates (DSC) of appropriate class (Class-II or
Class-III) issued from a registered Certifying Authority (CA) as stipulated by
Controller of Certifying Authorities (CCA), Government of India such as n-code, Sify, TCS,
e-Mudhra etc., for signing the bids at the time of submission by contractor. The contactor
has to procure digital Signature certificates issued by above authority as per the procedure.
Digitally signed bids are to be submitted electronically through e-procurement, without
which the tender will not be considered for opening the price Bid.
5.9 Suitable training will be given by State Procurement Cell, Nirman Soudh,
Bhubaneswar to the bidders interested to know the procedure of bid submission on e-
procurement platform. The telephone No is 18003456765 (Toll free), 0674- 2530998.
5.10 The bidders would be required to register on the e-procurement market place
www.tendersodisha.gov.in and submit their bid online. The Department will not accept
any bid submitted in the paper form. The bidders should quote their Tender contract
price at the prescribed field / place provided in the e-market place.
5.11 The bidder may ask question online in the e-procurement portal using his/her DSC,
provided the questions are raised within the period of seeking clarification as
mentioned in the particular of tender. The officer inviting tender will clarify queries
related to the tender.
5.12 Intending bidders can contact the Chief Construction Engineer, Deo Irrigation
Project, Karanjia, District-Mayurbhanj for any clarification, and information on any
working day during working hours. No clarification will be entertained after the pre-
bid meeting.
5.13 The bidders are requested to submit the bids in single stage with two covers. Cover-1:
Qualification criteria and Technical bid & Cover-2 : Financial bid in separate
6 OPENING OF TENDER
The Technical Bid will be opened on 07.11.2023, 11.00 AM on website
www.tendersodisha.gov.in as mentioned in Para 3.0(q) above. Intending bidders or
their representative who wish to participate in online tender opening can log on to
www.tendersodisha.gov.in on the due date and time after online opening of the bid by
the authorized officer. The bidders who wish to remain present at Office chamber of
Chief Construction Engineer, Deo Irrigation Project, Karanjia, District-Mayurbhanj
premises at the time of tender opening can do so. Onlyone representative of each firm
will be allowed to remain present. The price bid will be opened after Government’s
decision on technical bid of tender.
7 GENERAL INSTRUCTIONS
7.1 The cost of tender document will not be refunded under any circumstances.
7.2 EMD Rs. 74,54,800/- Payment through Online Mode.
7.3 The bid shall be valid for One hundred eighty (180) days from the last date of
submission of bid on line.
7.4 Tenders without Tender document fees, EMD and which do not fulfill all or
any of the condition or submitted incomplete in any respectwill be rejected.
7.5 Conditional tender shall not be accepted.
7.6 Government reserves the right to accept or reject any or all tenders without
assigning any reason thereof.
7.7 The bid document shall form a part of contract and only required documents
need to be uploaded during online bid submission for evaluation of bid.
7.8 The bidders are advised to read carefully the “Instruction to Bidders”
contained in the tender documents at section-II.
7.9 The website address for e -Tendering is www.tendersodisha.gov.in
7.10 The details of the above notice will be available on www.tendersodisha.gov.in .
7.11 Defect liability period: 5(five) years from the date of commission of the
project.
7.12 Operation & Maintenance period: 5(Five) years from the date of
commissioning of the work or 5(Five) flood season whichever is higher.
7.13 The dates stipulated in the NIT are firm and under no circumstances they will
be relaxed unless officially extended/modified.
7.14 Other terms and conditions shall be applied as per terms and condition of the
tender documents.
7.15 Joint Venture tender is acceptable.
Further details can be seen from e-procurement portal www.tendersodisha.gov.in.
***************
Sd/
Deo Irrigation Project, Karanjia
SECTION – II
INSTRUCTION TO BIDDERS
SECTION – II
INDEX
Sl. Particulars Page
No. No
1 2 3
1.0 Special Attention 1
2.0 Definitions 2
3.0 General Description of the work 5
4.0 Brief Description & Scope of work under this tender 5
5.0 Particulars provisional 7
6.0 Communication 7
7.0 General Facilities 8
8.0 Climate and working season 8
9.0 Cost of bidding 8
10.0 Language of tender 8
11.0 Bid validity 9
12.0 Method of tendering 9
13.0 Earnest money deposit( Bid Security Declaration) 9
14.0 Accompaniments to tender 10
15.0 Submission of tender 11
16.0 Opening of Technical bid 15
17.0 Opening of price bid 16
18.0 Evaluation of price bid 17
19.0 Process to be confidential 18
20.0 Award of contract 18
21.0 Initial Security deposit 18
22.0 Bid Amount 19
23.0 No sanction for foreign exchange 19
25.0 Specific Issues 22
26.0 Corrupt or Fraudulent Practices 24
27.0 Subletting of Contract 24
SECTION-II INSTRUCTION TO BIDDERS
SECTION – II
1.0 SPECIAL ATTENTION:
1.1 The tenders are invited on EPC contract from perspective eligible contractors/
firms who are registered as super class contractor with Govt. of Odisha.
Contractors registered in equivalent grade outside Odisha are also eligible.
However, they shall get themselves registered in super class in the State of
Odisha before signing of agreement.
1.2 All bidders are urged to submit a written/ online request immediately upon
receipt of the tender documents for the matter where clarification and/ or
additional information are desired, along with the details of work. All such
request should reach the authority inviting tender through e-mail on or before
dt.07.10.2023 up to 5.00 PM.
1.3 The bidders are advised to visit the site before quoting the bid. They should ascertain
all the required data for turnkey completion of the work.
1.4 The tender document shall be submitted as per procedure laid down in Section
-II, Para No. 15, for submission of tender.
1.5 Tender shall be opened as per procedure laid down in Section – II, Para 16.
1.6 All bidders are cautioned that bid containing any deviation from the
contractual terms and conditions, specifications or requirements shall be
rejected as non-responsive.
1.7 Conditional bid will be rejected outright. No condition shall be included in
tender.
1.8 Alternative bids are not acceptable.
1.9 Evaluation of bid will be done when tender is considered responsive as per
tender condition.
1.10 Bidder shall have to declare regarding correctness of the tenders submitted in
the prescribed format.
1.11 The Department / authority reserve the right to qualify /disqualify any bidder
without assigning any reason thereof.
1.12 Bidders shall be disqualified if they have made untrue or false representation
in the forms, statements and attachments required in the bid documents;
or
Record of poor performance either due to technical or financial or any other
reasons.
1.13 If the bidder has submitted tender fee and Bid Security Declaration on line,
the request of the bidder for not opening of bid shall not be accepted in any
circumstances.
1.14 The contractor intending to hire/lease equipment / machineries are required to
furnish proof of ownership from the company/person providing equipment
/machineries on hire/lease deed should cover the entire period of work. In the
CONTRACTOR 1/27 SUPERINTENDING ENGINEER

event of non-submission of above specified documents in proper shape, the

document will be summarily rejected.
1.15 Before releasing the work order after finalization of tender, it should be
ensured that the contractors shall have provident Code Number, if applicable
and the contractor shall also ensure compliance of the EPF & MP Act ,1952
by the sub-contractors, if any engaged by the contractor for the said
work.(This is as per Lr No.1909(41)/LESI dated 04.3.2017 of Labour and
ESI Department, Government of Odisha)
1.16 The bidder shall have to upload all required documents as per the submittals
and Clause No. 14 of Section – II duly scanned with his bid. Only scanned
copy uploaded shall be considered. The bid shall be considered non–
responsive if any required documents are not uploaded duly scanned during
online submission of bid.
2.0 DEFINITIONS:
In this document the following words and expressions have the meaning hereby
assigned to them.
2.1 Bidder: Firm, Limited Company or Corporation, as eligible put to tender.
2.2 Contractor: Shall mean the Bidder whose bid will be accepted by the Owner
for the award of the Works and shall include such successful Bidder's legal
representatives, successors and permitted assigns.
2.3 Government / Owner / Employer: Means the Government of Odisha /
Department of Water Resources (or Employer or Owner).
2.4 Online: Any activity that is done on website is referred as ‘Online’ activity
for e.g., Submission of Price Bid online would mean that the Price Bid has to
be submitted in website.
2.5 Offline: Any activity that is done in conventional route is referred as ‘Offline’
activity for e.g., Submission of Earnest Money Deposit in Offline fashion
would mean the Earnest Money Deposit is to be Submitted in Form of
Demand Draft and is to be physically sent to the concerned officer.
2.6 e-Tender: Tender in which you can participate online by means of log in on
to the respective website is e-Tender.
2.7 Digital Signature: Any electronic documents, which contains encrypted
message digest using hash algorithm and Tenders public key is known as
Digitally Signed Documents and the process of generating such document is
called digitally signing it.
2.8 Scanned Copy: Electronic Copy of any document generated using a Scanner
is called scanned copy.
2.9 System: Means the computer which hosts the website
(www.tendersodisha.gov.in) where bidders can participate in the tendering
process online.
2.10 Upload: The process of transferring electronic document from bidder’s
computer using internet connection to the website is called uploading.

2.11 Approved / Approval: Means approval in writing.

2.12 Construction Plant: Means all equipment, appliances or things of
whatsoever nature required for the execution, completion or maintenance of
the work or temporary works but does not include materials or other things
intended to form or forming part of permanent work.
2.13 Contract: Means the instructions and information for bidders, general and
special conditions of contract, specifications, drawings, tender (including
schedules of quantities & tender prices), the formal agreement and all
addenda and attachments related to the above.
2.14 Drawings: Means the drawings referred to in the specifications, any
modifications of such drawings approved in writing by the Executive
Engineer, and such other drawings as may from time to time be furnished or
approved in writing by the Engineer-in-charge.
2.15 Engineer/Engineer-in-Charge: Means the Executive Engineer in charge of
the works, specified parts of the works under the contract or such other
departmental Assistant Engineers or Junior Engineers to whom the Engineer-
in- charge may have delegated certain duties, acting separately within the
scope of the particular duties entrusted to them.
The contractor will be given a copy of the Government / Department
authorization designating the Engineer-in-charge by designation and
delegating him his authority at the time when contract is signed. It is however,
to be distinctly understood that, no delegation of powers shall be made to such
departmental assistants or subordinates, except in respect of supervision to
ensure compliance of the contract conditions.
2.16 Contract Price: Means the agreed amount stated in the Contract Agreement
for the survey, investigation, planning, design, execution and completion of
the works on turnkey basis and the remedying of any defects, and operation
and maintenance of the work for stipulated period.
2.17 Contractor’s Equipment: Means all apparatus, machineries, vehicles and
other things required for the execution and completion of the works and the
remedying of any defects. However, Contractor’s Equipment excludes
Temporary works, Employer’s equipment (if any) plant, materials and any
other things intended to form or forming part of the permanent works.
2.18 Goods: Means Contractor’s Equipment, Materials, Plant and Temporary
Works, or any of them as appropriate.
2.19 Materials: Means things of all kinds (other than Plant) intended to form or
forming part of the Permanent Works, including the supply only materials (if
any) to be supplied by the Contractor under the Contract.
2.20 Permanent Works: Means the permanent works to be designed and executed
by the Contractor under the Contract.
2.21 I.S.S/ B.I.S: Means Indian Standard specifications.

2.22 Month: Means from the beginning of a given date of calendar month to the
end of preceding date of the next calendar month.
2.23 Week: Means seven consecutive days.
2.24 Rupees`: Means Rupees of Indian Currency.
2.25 Site: Means the lands and other places on, under, in or through which, the
works are to be executed or carried out and any other lands or places provided
by the Owner for the purposes of the contract together with such other places
as may be specifically designated in the Contract or subsequently approved as
forming part of the site.
2.26 Superintending Engineer: Means the Superintending Engineer in overall
charge of the works i.e. Engineer-in-Charge.
2.27 Temporary Works: Means all temporary works of every kind required for
performance of the Contract.
2.28 Works: Means the works to be executed in accordance with the contract.
2.29 Country: Means the Country in which the site (or most of it) is located,
where the Permanent Works are to be executed i.e., INDIA.
2.30 'Sub-Contractor' shall mean the person named in the Contract for any part of
the Works or any person to whom any part of the Contract has been subleted
by the Contractor with the consent in writing of the Engineer and will include
the legal representatives, successors and permitted assigns of such person.
2.31 'Consulting Engineer'/'Consultant' shall mean any firm or person duly
appointed as such from time to time by the Owner.
2.32 'Specification' shall mean the Technical Specifications forming a part of the
Contract and such other schedules and drawings as may be mutually agreed
upon.
2.33 The term 'Erection Portion' of the Contract Price shall mean the value of
field activities of the Contract including erection, testing and commissioning
to be performed at Site by the Contractor.
2.34 'Manufacturer's Works' or 'Contractor's Works' shall mean the place of
work used by the Manufacturer, the Contractor, their Collaborators or
Subcontractors for the performance of the Works.
2.35 'Inspector' shall mean the Owner or any person nominated by the Owner
from time to time, to inspect the equipment stores or works under the Contract
and/or the duly authorized representative of the Owner.
2.36 'Notice of Award of Contract'/'Letter of Award'/'Telex of Award' shall
mean the official notice issued by the Owner notifying the Contractor that his
proposal has been accepted.
2.37 'Date of Contract' shall mean the date on which both the parties have signed
the Contract Agreement.
2.38 'Writing' shall include any manuscript, type-written or printed statement,
under or over signature and/ or seal as the case may be.

2.39 When the words 'Approved', 'Subject to Approval', 'Satisfactory', 'Equal to',
'Proper' 'Requested', 'As Directed', 'Where Directed', 'When Directed',
'Determined By', 'Accepted', 'Permitted' or words and phrases of like import
are used, the approval, judgment, direction etc. is understood to be Ī function
of the Owner/Engineer.
2.40 "Consumer installation": means any composite electrical unit including
electric wires, fittings, motors, transformers and apparatus portable and
stationary, indoor, outdoor and underground erected and wired by or on
behalf of the consumer in one and at the same premises.
2.41 'Completion of Erection of Sub-Station' shall mean the erection of all the
equipment & accessories within boundaries of sub-station as per the scope of
work & dry test run.
2.42 'Completion of Erection of Distribution Lines' shall mean Completion of
all lines from a distribution transformer to consumer including erection of
service lines, if in scope of contractor & dry testing of the same.
2.43 'Completion of Commissioning' for electrical works shall mean the
Charging & continuous operation of the sub-station, transformers & lines for
48 hours without any interruption.
2.44 'Guarantee Period'/Maintenance Period' shall mean the period during
which the Contractor shall remain liable for repair or replacement of any
defective part of the Works performed under the Contract.
2.45 ‘Flood Seasons’ shall mean the period from 1st June to 31st October.
2.46 'Codes' of electrical works shall mean the following, including the latest
amendments, and/or replacements, if any:
(a) International Electro-technical Commission, Geneva, Switzerland i.e. IEC.
(b) Indian Electricity Act, 1905, and Rules and Regulations made there under.
(c) Indian Factory Act, 1948, and Rules and Regulations made there under.
(d) Indian Explosives Act, 1884, and Rules and Regulations made there
under.
(e) Indian Petroleum Act, 1934, and Rules and Regulations made there under.
(f) A.S.M.E. Test Codes.
(g) A.I.E.E. Test Codes.
(h) American Society of Materials Testing Codes.
(i) Bureau of Indian Standards, New Delhi.
(j) Other Internationally approved standards and/ or Rules and Regulations
touching
the subject matter of the Contract.
2.47 Words importing the singular only shall also include the plural and vice-versa
where the context so requires.
2.48 Words importing 'Person' shall include firms, companies, corporations and
associations or bodies of individuals, whether incorporated or not.

2.49 Terms and expressions not herein defined shall have the same meaning as are
assigned to them in the Indian Sale of goods Act (1930), failing that in the
Indian Contract Act (1872) and failing that in the General Clauses Act (1897).
3.0 GENERAL DESCRIPTION OF THE WORK: Construction of Barrages, weirs
and Major Check Dams ( In-stream storage structures (ISS)) across various river of
State of Odisha including hydro-mechanical works, Power connectivity works, road
connectivity, staff quarters including survey, investigation, Planning, design and
estimate of all components with operation and maintenance for a period of five years
or five flood seasons whichever is more after successful commissioning of the work,
the details of which is given below.
Sl Name of Locat Catchme 100 years 500 years

No river ion ntarea in return return
Village Block District Sq Km Flood Flood
(cumec) (cumec)
1 Khairibhandan Anlabeni Jashipur Mayurbhanj 588 2007.00 2360.00
4.0 BRIEF DESCRIPTION & SCOPE OF WORK UNDER THIS TENDER:

The project is proposed to be implemented on Engineering, Procurement and
Construction (EPC) contract .Scope of work as envisaged include:
 Survey, investigation, sub-soil foundation exploration for Planning, fixing
alignment, designing and Engineering of Barrage to create in-stream storage
with least submergence on main river & its upstream tributaries upto end of
proposed back water of the barrage and appurtenant works, like Scouring
sluice, abutments, guide walls, afflux bund / guide banks/ embankments &
other ancillary works of the main river & its tributaries in upstream side to
avoid any type of submergence, Bridge, approach road, electrical
connectivity, watchman and operator shed ,processing of land acquisition as
per L.A. act including environment &forest clearance, if any, design and
execution of civil and hydro-mechanical works, as per Technical
specification, relevant I.S. Codes, CWC Manuals, Circulars issued by
department from time to time etc.
 Preparation of Detail Project Report (DPR) with detail hydrological analysis
layout of all components with principles of design& detail investigationtaken
up for approval of Technical Advisory Committee (TAC).
 Detail Design of all components of work on approval of DPR by TAC and
processing it for approval by competent authority of Department of Water
Resources, Government of Odisha.
 Preparing item wise cost analysis for the entire work on the basis of approved
alignment and design, clubbing items with reference to the breakup of
payments to form the basis of intermediate payments.
 Preparing temporary land acquisition cases for borrow area required if any,
land acquisition cases on the basis of approved alignment, Preparation of
land schedules for Private land, Govt. land, forest land if any and property
cases if any such as wells, trees, houses etc. submitting to the department,

pursuing the same with LAO and getting approval / award from competent authority
as per LA act, processing the Right of way/Right of use permission from the
concerned line departments if required, Processing for forest clearance etc. if
required.
 Construction of Barrage/ISS and appurtenant works including abutments,
guide bunds etc according to the approved design-drawings, specifications of
the department, relevant I.S. Codes, CWC Manuals/ Circulars issued from
time to time.
 Construction of gate works including hoist, hoist supporting structure,
including embedded parts etc complete as per approved design, drawings,
specifications of the department, relevant I.S. Codes, CWC Manuals,
Circulars issued by department from time to time.
 Construction of 1600 sqft of site office building having built up area at the barrage
site with boundary wall.
 Construction of black topped approach road as per the drawing and plantation
of shady trees along the bank in the Barrage area & along approach Roads.
The length given in salient data in Appendix BPP is tentative and is to be
assessed by the bidder.
 Providing suitable electrical connectivity to the Barrage /ISS site from the
nearest 11 KV structure with drawal of 11KV line, construction of
11/0.43KV sub-station including all components near Barrage along with the
cable/LT line required for hoist operation and lighting of the barrage site.
 Trial and Commissioning of the constructed Barrage and its appurtenant
works and making good the defects during the defect liability period of 60
months from the date of commissioning which is inclusive in the quoted rate.
 Beautification of site.
 Operation & Maintenance:
1) Operation & Maintenance of the barrage for five years or five flood
seasons whichever is more.
2) Capacity building of O&M staff of Government
3) Preparation of operation and maintenance manual of the Barrage.
4.1Other Responsibilities:
4.1.1 The scope also includes necessary co-ordination and management to obtain
consent or permission from affected bodies/ authority/ parties whose damage to
property is involved in construction of all the components. The contractor will be
responsible for processing all the documents required for permission for right
way/right of use from Govt., Semi Govt. and private parties etc. All statutory
charges required to be paid for this shall be borne by the Govt. The Engineer-in-
Charge will sign the necessary documents required for permissions/
clearances/land acquisition. Required co-ordination for sanction from the
concerned authority & NOC from the concerned authority / field owner for

Satisfactory completion shall be provided by the bidder. On satisfactory

completion of the work required NOC is to be obtained from the concerned
department by the bidder. For Acquisition of land from private land owners, the
contractor is to demarcate the acquisition area, prepare the land acquisition
schedules & other schedules prescribed by Govt. & process the acquisition as per
the prevailing land acquisition Act. The Department will sign all the documents
required for this purpose. The cost of the land as per the Govt. rules in force will be
borne by the Govt. Processing of the proposal for alienation of Govt. land and forest
land is also the responsibility of the contractor.
The contractor shall be responsible for compensation to be paid for standing crops,
trees etc. and the cost there upon shall not be borne by the Govt.
Forest land Acquisition: During planning & Design of the Barrage-cum-Bridge care
shall be taken by the contractor to avoid forest land. In unavoidable situations, the
contractor shall process all forest clearance paper works on behalf of the Department.
Cost of forest land, if any to be acquired & Cost of afforestation if any required shall
be paid by the Department.
5.0 PARTICULARS PROVISIONAL
The particulars of the proposed work given herein as well as in the accompanying
brief note are provisional and must be considered only as advance information to
assist applicants.
6.0 COMMUNICATION
6.1 Airports: Bhubaneswar the nearby airport in Odisha.
6.2 Railways: main railway station nearest to the work site available is Badampahar /
Mayurbhanj.
6.3 Roads: Nearest towns are connected by MDR State Highway.
6.4 Approach to work site: The bidder has to make his own arrangement for
approaching to the work site from nearest point of connecting roads.
7.0 GENERAL FACILITIES:

7.1 Transport Communication Facilities: The contractor has to make arrangement
at his own cost to transport all his construction equipments, construction
materials and labour to work site.
7.2 Availability of Labour: Both Semi-skilled & unskilled labour required for the
work are available in project area and it is preferable to engage local labour,
However the Contractor must make his own arrangements for labour/
machineries/ equipments.
7.3 Availability of petrol, Diesel and other lubricants: The nearest petrol pumps
for procurement of petrol, diesel and other lubricants are available at nearest
State High ways/ National high ways/ Sub-Division/District Head Quarters. The
contractor shall make his own arrangement for procurement of same at his own
cost required for the machineries and equipments engaged for the work.

7.4 Electricity Supply: The Contractor shall make his own arrangement for
extension of electric connection at his own cost from the Distribution
Companies if so required by him.
7.5 Housing Facilities: Private house may not be available in the vicinity of the
work site. The Contractor shall make his own arrangement for housing the
Labourers, workers and staff at the work site.
7.6 Medical Aid: The Health Centre is available at Govt. Hospitals at the nearest
Block/Sub-Division/District head quarters. However, the Contractor shall make
first aid arrangement at his own cost in accordance with rule and regulations of
prevailing Labour Act.
7.7 Post, Telegraph & Telephones: Post, Telegraph, Telephones & Fax are
available at Block/Sub-Division/District head quarters. The site is covered by
different mobile networks.
8.0 CLIMATE AND WORKING SEASON:
8.1 Climate: The Project area has moderate climate with temperature varying from
70C to 450C. The rainy season is generally confined to four months from15th
June to 15th October.
8.2 Working Season: Since rainfall is confined mainly to the period starting from
middle of June to the middle of October, it may be necessary to close the work
of concrete during the monsoon. However, the earthwork work and power
connectivity work can be continued in dry spells during the monsoon.
9.0 COST OF BIDDING:
All costs and expenses incidental to preparation of the proposals, to attend discussion
and conferences, if any, including pre award discussion with the successful bidder,
technical and other presentation including any demonstration, etc. shall be borne by
the bidders and the Employer shall bear no liabilities whatsoever on such cost and
expenses.
10.0 LANGUAGE OF TENDER:
Tender documents shall be submitted in prescribed form in English only. All
literature or correspondence in connection with tender shall be made in English only.
11.0 BID VALIDITY:
11.1 Bids shall remain valid for a period of not less than One hundred eighty (180)
days from the last date of submission of Bids.
11.2 During the above mentioned period no plea by the Bidder for any sort of
modification of the Bid based upon or arising out of any alleged
misunderstanding of misconceptions or mistake or for any reason will be
entertained.
11.3 In exceptional circumstances, prior to expiry of the original time limit, the
Bid Inviting Officer may request the bidders to extend the period of validity
for a specified additional period. Such request to the bidders shall be made in
writing.

12.0 METHOD OF TENDERING:
12.1 If the tender is uploaded by an individual, it shall be digitally signed by the

individual.
12.2 If the tender is uploaded by a proprietary firm, it shall be digitally signed by
the proprietor.
12.3 If the tender is uploaded by a firm in partnership, it shall be digitally signed
by a partner holding a registered power of attorney for the firm in which case
a certified copy of the power of attorney shall accompany the tender, a
certified copy of the partnership deed, full name, current address of the firm,
current addresses of all the partners of the firm shall also accompany the
tender.
12.4 If the tender is uploaded by a limited company or a corporation, it shall be
digitally signed by a duly authorized person holding the power of attorney for
signing the tender in which case a certified copy of the power of attorney
shall accompany the tender. Such limited company or corporation may be
required to furnish satisfactory evidence of its existence before the contract is
awarded. They should also furnish Articles of Memorandum of Association.
12.5 Each bidder shall submit only one bid for the particular work. A bidder who
submits more than one bid in the particular work will be disqualified.
13.0 EARNEST MONEY DEPOSIT (EMD):
13.1 EMD Rs 74,54,800/- payment through online.

13.2 The bids without EMD will be summarily rejected.
13.3 The Bidder shall be suspended for a period of three years on the following
reasons.
i) if the Bidder withdraws the Bid during the validity period of Bid.
ii) In case of successful Bidder, if the bidder fails to submit ISD & Additional
Performance Security Deposit as specified in instructions to bidder.
iii) In the case of a successful Bidder, if the bidder fails to sign the Contract
for whatever the reason.
13.4 If required, the Department may request to extend the bid validity period.
14.0 ACCOMPANIMENTS TO TENDER:
The bidder shall have to upload following legible documents duly signed digitally.
14.1 Scanned copy of the PAN/ TIN and GST
14.2 Declaration showing the works on hand with the bidder and the value of
works that remain to be executed in each case in prescribed forms required
for evaluation of qualification of the bidder.
14.3 Scanned copy of the certificate of Registration as Approved Bidder of
concerned State Government / Railway / CPWD / Government bodies.
14.4 Scanned copy of online payment slip towards tender document fee and
EMD.

14.5 Scanned copy of current year solvency certificate & Credit Facility available
from any nationalized bank / scheduled bank so as to access the capability of
the bidder for execution of work.
14.6 The copy of power of attorney, if power is delegated for signing the bid to
other person by the bidder. (As per para 12 of Section-II)
14.7 Forms with Annexures shall have to be submitted in Electronic form and
where the space / window of the prescribed form are not sufficient to fill
required matter, bidder may submit the details in separate “scanned sheet”. In
online submission, the bidders have to mention relevant form number in
heading of above mentioned separate “scanned sheet”,
14.8 Other documents as mentioned in Tender Notice.
All other document mentioned in the tender documents in physical form shall also be
uploaded.
15.0 SUBMISSION OF TENDER:
15.1 The bidders shall submit their tender online only. In case of any failure,
malfunction or breakdown of electronic system used during the e-
procurement process, the tender inviting authority shall not accept any
responsibility for failure or breakdown other than in those systems strictly
within their own control.
15.2 The e-procurement applications are PKI (Public Key Infrastructure) enabled
and supports the digital Signature certificates (DSC) of appropriate class
(Class-II or Class-III) issued from a registered Certifying Authority (CA) as
stipulated by Controller of Certifying Authorities (CCA), Government of
India such as n-code, Sify, TCS, e-Mudhra etc., for signing the bids at the
time of submission by contractor. The contactor has to procure digital
Signature certificates issued by above authority as per the procedure.
Digitally signed bids are to be submitted electronically through e-
procurement, without which the tender will not be considered for opening the
price Bid.
15.3 Suitable training will be given by State Procurement Cell, Nirman Soudh,
Bhubaneswar to the bidders interested to know the procedure of bid
submission on e-procurement platform. The telephone No is 18003456765
(Toll free), 0674-2530998.
15.4 The bidders would be required to register on the e-procurement market place
www.tendersodisha.gov.in and submit their bid online. The Department will
not accept any bid submitted in the paper form. The bidders should quote
their Tender contract price at the prescribed field / place provided in the e-
market place.
15.5 The bidder may ask question online in the e-procurement portal using his/her
DSC, provided the questions are raised within the period of seeking
clarification as mentioned in the particular of tender. The officer inviting
tender will clarify queries related to the tender.

15.6 Intending bidders can contact the office of the Chief Construction Engineer,
Deo Irrigation Project, Karanjia, District-Mayurbhanj for any clarification,
and information on any working day during working hours. No clarification
will be entertained after the pre-bid meeting.
15.7 The bidders are requested to submit the bids in single stage with two covers. Cover-
1: Qualification criteria and Technical bid and Cover-2 : Financial bid in separate .
15.8 All Bidders including joint venture should submit the certified copies and
fulfill the following criteria.
a) The bid shall include all the information’s listed as below :-
(i) Copies of original documents defining the constitution or legal status, place
of registration, and principal place of business; written power of attorney of
the signatory of the Bid to commit the Bidder;
(ii) Total monetary value of construction work performed by each partner
during the last five years;
(iii) Experience in works of a similar nature and size for each partner in the last
five years, and details of works or committed contracts; and clients who
may be contacted for further information on those contracts;
(iv) Major items of construction equipment proposed to carry out the Contract;
(v) Qualifications and experience of key site management and technical
personnel proposed for the Contract;
(vi) Reports on the financial standing of the Bidder, such as profit and loss
statements and auditor’s reports for the past five years;
(vii) Evidence of adequacy of working capital for this contract (access to line (s)
of credit and availability of other financial resources);
(viii) Authority has the right to seek references from the Bidder’s bankers;
(ix) Information regarding any litigation or arbitration resulting from contracts
executed by the Bidder in the last five years or currently under execution.
The information shall include the names of the parties concerned, the
disputed amount, cause of litigation, and matter in dispute if any ;
(x) The proposed methodology and programme of construction including
Environmental Management Plan backed with equipment, materials and
manpower planning and deployment, duly supported with broad
calculations and quality control procedures proposed to be adopted,
justifying their capability of execution and completion of the work as per
technical specifications within the stipulated period of completion as per
milestones.
b) Bids from joint ventures are acceptable
Bids from joint venture of maximum two firms as partners are acceptable.
For determining the eligibility of Applicants for their qualification hereunder,
the following shall apply:

A. (a) The Applicant for qualification may be a single entity or a group of entities (the
“Joint Venture”), coming together to take part in Bid competition. However, no
applicant applying individually or as a member of a Joint Venture, as the case may
be, can be member of another Applicant. The term Applicant used herein would
apply to both a single entity and a Joint Venture.
(b) An Applicant may be a company incorporated under the Indian Companies
Act, 1956 or a combination of companies with a formal intent to enter into a Joint
Venture agreement or under an existing agreement to form a Joint Venture. A Joint
Venture shall be eligible for consideration subject to the conditions as mentioned.
(c) An Applicant shall not have a conflict of interest (the “Conflict of Interest”)
that affects the Bidding Process. Any Applicant found to have a Conflict of Interest
shall be disqualified. An Applicant shall be deemed to have a Conflict of Interest
affecting the Bidding Process, if:
(i) the Applicant, its Member or any constituent thereof and any other
Applicant, its Member or any constituent thereof have common controlling
shareholders or other ownership interest; provided that this disqualification
shall not apply in cases where the direct or indirect shareholding of an
Applicant, its Member thereof (or any shareholder thereof having a
shareholding of more than 5 per cent of the paid up and subscribed share
capital of such Applicant, Member, as the case may be), in the other
Applicant, its Member is less than 5 per cent of the subscribed and paid up
equity share capital thereof; provided further that this disqualification shall
not apply to any ownership by a bank, insurance company, pension fund or
a public financial institution referred to in section 4A of the Companies Act
1956. For the purposes of this Clause 79 (c), indirect shareholding held
through one or more intermediate persons shall be computed as follows: (aa)
where any intermediary is controlled by a person through management
control or otherwise, the entire shareholding held by such controlled
intermediary in any other person (the “Subject Person”) shall be taken into
account for computing the shareholding of such controlling person in the
Subject Person; and (bb) subject always to sub-clause (aa) above, where a
person does not exercise control over an intermediary, which has
shareholding in the Subject Person, the computation of indirect shareholding
of such person in the Subject Person shall be undertaken on a proportionate
basis; provided, however, that no such shareholding shall be reckoned under
this sub-clause (bb) if the shareholding of such person in the intermediary is
less than 26% of the subscribed and paid up equity shareholding of such
intermediary; or
(ii) a constituent of such Applicant is also a constituent of another Applicant; or
(iii) such Applicant receives or has received any direct or indirect subsidy,
grant, concessional loan or subordinated debt from any other Applicant, or
has provided any such subsidy, grant, concessional loan or subordinated
debt to any other Applicant, its Member thereof; or
(iv) such Applicant has the same legal representative for purposes of this
Application as any other Applicant; or
(v) such Applicant has a relationship with another Applicant, directly or
through common third party/ parties, that puts either or both of them in a

position to have access to each others’ information about, or to influence

the Application of either or each other; or
(vi) such Applicant has participated as a consultant to the Authority in the
preparation of any documents, design or technical specifications of the
Project.
(d) An Applicant shall be liable for disqualification if any legal, financial or
technical adviser of the Authority in relation to the Project is engaged by the
Applicant, or any of its Members, as the case may be, in any manner for matters
related to or incidental to the Project. For the avoidance of doubt, this
disqualification shall not apply where such adviser was engaged by the Applicant,
its Member in the past but its assignment expired or was terminated 6 (six) months
prior to the date of issue of the NIT. Nor will this disqualification apply where such
adviser is engaged after a period of 3 (three) years from the date of commercial
operation of the Project.
Explanation: In case an Applicant is a Joint Venture, then the term Applicant as
used in this document, shall include each Member of such Joint Venture.
B. The bid and, in case of a successful bid, the Agreement, shall be signed by the lead
partner so as to be legally binding on all partners;
C. The partner having the highest share shall be created as the lead partner. The lead
partners shall be nominated as being in charge, and this authorization shall be
evidenced by submitting a power of attorney signed by legally authorized
signatories of all the partners;
D. the partner in charge shall be authorized to incur liabilities and receive instructions
for and on behalf of all partners of the joint venture and the entire execution of the
contract, including payment, shall be done exclusively with the partner in charge;
E. all partners of the joint venture shall be liable jointly and severally for the
execution of the contract in accordance with the contract terms, and a statement to
this effect shall be included in the authorization mentioned under [c] above, as well
as in the bid and in the Agreement [in case of a successful bid];
F. the joint venture agreement should indicate precisely the role of all members of JV
in respect of planning, design, construction equipment, key personnel, work
execution, and financing of the project. All members of JV should have active
participation in execution during the currency of the contract. This should not be
varied/modified subsequently without prior approval of the employer,
G. The joint venture agreement should be registered in India so as to be legally valid
and binding on partners; and
H. A copy of the Joint Venture Agreement entered into by the partners shall be
submitted with the bid vide appendix-III. Alternatively, a Letter of Intent to
execute a joint Venture Agreement in the event of a successful bid shall be signed
by all partners and submitted with the bid, together with a copy of the proposed
Agreement
I. “A Bidder may be a firm that is a private entity, a government-owned entity-
subject to IIT (Section -2) – or any combination of such entities in the form of a
joint venture (JV) under an existing agreement or with the intent to enter into such
an agreement supported by a letter of intent. The JV shall nominate a
Representative from the partners who shall have the authority to conduct all

business for and on behalf of any and all the members of the JV during the bidding
process and, in the event the JV is awarded the Contract, during contract execution.
J. The joint venture should submit the certificates in the forms enclosed in Section-3.
K. In case of a Joint Venture, the Threshold Technical Capacity and Financial
Capacity of all the Members of Joint Venture would be taken into account for
satisfying the above conditions of eligibility, proportionately as defined in the joint
venture agreement for clause-15.8, Cover-I, File-I, Sl.1,2,3 and clause 16.5. For
avoidance of doubt it is further clarified that the Joint Venture must collectively
and individually satisfy the above qualification criteria. The Applicant shall
enclose with its application, to be submitted as per the format at Appendix-I of
Section-3, complete with its Annexes.
L. The Applicant should submit a Power of Attorney as per the format at Appendix-I
of Section-3, authorizing the signatory of the Application to commit the Applicant.
In the case of a Joint Venture, the Members should submit a Power of Attorney in
favour of the Lead Member as per format at Appendix-II of Section-3.
M. In case the Applicant is a Joint Venture, it shall comply with the following
additional requirements:
a) Number of members in a Joint Venture shall not exceed 2 (two);
b) Subject to the provisions of clause (a) above, the Application should contain
the information required for each Member of the Joint Venture;
c) the Application should include a brief description of the roles and
responsibilities of individual members, particularly with reference to financial,
technical and defect liability obligations;
d) an individual Applicant cannot at the same time be member of a Joint Venture
applying for qualification. Further, a member of a particular Applicant Joint
Venture cannot be member of any other Applicant Joint Venture applying for
qualification;
e) Members of the Joint Venture shall have entered into a binding Joint Bidding
Agreement, substantially in the form specified at Appendix-III of Section-3
(the “Jt.Bidding Agreement”), for the purpose of making the Application and
submitting a Bid in the event of being qualified. The Jt. Bidding Agreement, to
be submitted along with the application, shall, interlaid :
(i) Convey the commitment(s) of the Lead Member in accordance with this
SBD, in case the contract to undertake the Project is awarded to the Joint
Venture;
(ii) Clearly outline the proposed roles and responsibilities, if any, of each
member;
(iii) Commit the approximate share of work to be undertaken by each member;
(iv) Include a statement to the effect that all members of the Joint Venture shall
be liable jointly and severally for all obligations of the Contractor in
relation to the Project until the completion of the Project (the “Defects
Liability Period”) is achieved.
f) Except as provided under this Bidding Documents, there shall not be any
amendment to the joint venture Bidding Agreement.

N. Any entity which has been barred by the Central/State Government, or any entity
controlled by it, from participating in any project, and the bar subsists as on the
date of Application, would not be eligible to submit an application, either
individually or as member of a Joint Venture.
O. An Applicant including any member should, in the last 5(five) years, have neither
failed to perform on any contract, as evidenced by imposition of a penalty by an
arbitral or judicial authority or a judicial pronouncement or arbitration award
against the Applicant or Member, as the case may be, nor has been expelled from
any project or contract by any public entity nor have had any contract terminated
by any public entity for breach by such Applicant or Member.
P. The Applicant including any Member may provide details of all their on-going
projects along with stage of litigation, if so, against the Authority/Governments.
The Applicant including any member may also provide details of on-going process
of blacklisting if so, under any contract with Authority/Government.
Cover-1: Qualification criteria:
Technical bid: This will contain the following documents in three PDF files.
File-I
The intending bidders can submit bid as an individual.
1. The intending bidders should have satisfactorily completed (not less than 80% of the
original contract value) as a prime contractor of at least one similar work of value not
less than Rs.29.82 Crore (the amount mentioned should be 40% of the proposed
contract value) at financial year 2023-24 (Year of Invitation of Tender) price level in
last 10(ten) years prior to the FY of invitation of tender & including current
financial year i.e. from 2013-14 to 2022-23.
The self-attested copy of certificate of authenticity is to be enclosed from the
concerned Executive Engineer / Competent Officer in charge of execution. The detail
correspondence address / e-mail id of the authority issuing certificate shall be
furnished. Weightage of 10% per year shall be given on cost of the satisfactorily
completed works of previous years to bring them to the current price level.
(Weightage to be given on year-wise break up of cost component of completed work
to bring them to the current price level)
Similar work means:-
 Concrete & Masonry Dams
 Spillways / Barrages / Weirs,
 Major Railway and Road Bridges over river,
 Aqueduct / Canal Syphon / Head Regulator / Drainage Syphon / Super Passage /
Tunnel / Surplus Escape in main canals.
2. (a)The intending bidders in its name should have in the last five year (from FY
2018-19 to FY 2022-23) achieved minimum annual turnover in all types of Civil
Engineering construction work only of Rs.44.73 Crore (one and half times of the
estimated annualized cost of tender) at FY 2023-24 (i.e., FY of invitation of tender)
price level in any one financial year.

Attested copy of certificate of authenticity is to be enclosed from the appropriate

authority. Weight age of 10 % per year shall be given on financial turnover of
previous year to bring them to the current price level.
Example: If the estimated value put to tender is Rs.6.00 Crore and period of
execution is fifteen (15) months, then the financial turnover should be 7.2 crore.
i.e.Rs.(6.00Crore/15)x12x1.5=Rs.7.20 Crore.
b) Audited profit and loss account certified by a practicing Charted Accountant for
the year indicated above should be furnished.
3. Credit Facilities:
The intending bidders must possess credit facilities of not less than Rs.
14.91 Crore and furnish the credentials from any Nationalized / Scheduled
Commercial Bank located anywhere in the country with branch at Bhubaneswar
along with the bid against the specific work by mentioning the name of the work
and tender identification number in prescribed proforma as mentioned in
(Annexure- VI(A))
(Required Credit Facility =20% of the amount put to tender)
File–II :This shall contain

1. Letter of Submission (Form-A),
2. Details of Cost of Tender Document in Form-C,
3. Registration Certificate,
4. GST Registration No.,
5. Any other Registration No. (if any)
6. PAN.
7. Latest income tax return certificate,
8. Declaration by Affidavit (Form-J),
9. Relationship Declaration (Form-D),
10. Registered Power of Attorney.
11. Assessed Available Bid capacity as specified in clause No. 16.5
12. Details of Financial Capability (Form-G),
13. Details of works in hand (Form-F),
14. Details of Machinery &Equipment Proposed to be deployed for the works
(Form-E),
15. List of Similar nature of works executed,
16. Details of personnel to be engaged in this work (Form H),
17. Additional information (Form-I)
18. Litigation History (annexure-V)
19. Bank Certificate for credit facilities &Solvency Certificate (Annexure-VI A&
VI B) and any other document required as per bid documents.

File-III: This shall contain

1. Details of technical proposal along with all technical data in the format in
accordance with technical specification of bid document describing broadly
the technology and methodology of Survey & Investigation, Planning, Design
and Construction of major civil works, mechanical and electrical components
of the project including electrical connectivity system for the project to
identified EHT sub-station& Commissioning of the total project.
2. The bidder shall furnish the Methodology of the proposed Operation &
Maintenance of the work for five years with particular reference to minimum
Life Cycle Cost of the work indicating the energy cost required and other
O&M expenses separately.
3. A work programme for completion of the project in 30 months is to be
furnished.
Cover-2: Financial bid: This will contain Financial Bid (Appendix-FB) &Year wise
breakup of O&M cost of Project (Appendix–F-5) shall be uploaded in two files.
File – I: The Financial Bid (Appendix–FB) shall be in intelligent Excel format. This
is to be downloaded from website, the lump sum price is to be filled up without any
change in wording & format and uploaded
File-II:
1. The year wise breakup of O&M cost of Project (Appendix–F-5) and other
information required by the Bid in connection with financial bid are to be
uploaded in PDF format.
15.9 The bidder must submit online duly filled in Forms, Schedules, i.e. of Technical bid
and Forms and Annexure of Financial bid etc. All the forms, annexure shall be
submitted duly filled in electronic form & shall be available on website.
15.10 The bidder shall fill & submit the required details / data / information in the
prescribed form of tender document i.e. Volume– I.
15.11 The bidder shall quote his/her rate only in Volume–I: Financial Bid.
15.12 Tender in off-line mode will not be accepted.
15.13 If EMD is not received with the tender as mentioned in Para.13 of Section - II, tender
shall be rejected.
15.14 The authority at his discretion can extend the last date for submission of tender by
amending the bidding document in which case all rights and obligations of the
employer and bidder will thereafter be subject to the last date as extended.
15.15 All duties, taxes, royalty and other levies payable by the contractor as per
State/Central Government rules, shall be deemed to have been included in the
contract value except GST quoted by the Bidder. The royalty charges vide Gazette
notification No.2280 dated 14.12.2016 of Odisha minor minerals concession rules-
2016shall be taken into consideration for calculation of royalty charges in their bid.
The royalty charges for the use of earth excavated from the foundation of the
structure shall not be levied. The contractor is expected to quote the bid price in lump

sum rate after careful analysis of cost involved for the performance of work complete
considering all specification and conditions of contract. In case it is noticed that the
price quoted by the Bidder is unusually high or unusually low, unless the employer is
convinced about the reasonableness of bid price on scrutiny of the analysis for such
price to be furnished by the Bidder, it will be sufficient cause for the rejection of the
bid.
15.16 The C.E. has prepared milestones for executing the work which may be referred
while bidding(in Appendix-MS).In case the bidder has alternative plan for milestone,
they should submit the indicative milestone at the time of submission of bid and
form mile stone after completion of survey and investigation. The biddershall pay
special attention as regards achieving of critical milestones on schedule, so as to
ensure final commissioning on time. The employer shall critically monitor both the
physical as well as financial targets, on monthly and quarterly basis. Shortfalls, if
any, in the monthly targets shall be immediately rectified by supplementing the
resources by the contractor leading to increase in the progress, at no extra cost to the
Employer, so as to achieve the quarterly targets as per schedule.
15.17 The contractor will be responsible for processing of permission for right of way/right
of use and land acquisition till the same is obtained. Payment of statutory charges
and cost of the land will be the responsibility of Govt. Demarcation of acquisition
area, preparation of schedules for acquisition is the responsibility of the contractor.
Similarly, preparation of all the base papers for right of way/right of use, the NOC
from different authorities/owners is the responsibility of the contractor. The
contractor should be responsible for compensation to be paid for standing crops,
trees etc. and the cost there upon will not be borne by the Govt.
16.0 OPENING OF TECHNICAL BID
16.1 The Technical Bid will be opened on 07.11.2023 onwards on website
www.tendersodisha.gov.in as mentioned in Para 3.0 (q) of NIT. Intending bidders
or their representative who wish to participate in online tender opening can log on to
www.tendersodisha.gov.in on the due date and time after online opening of the bid
by the authorized officer. The bidders who wish to remain present at Office chamber
of the Chief Construction Engineer, Deo Irrigation Project, Karanjia, District-
Mayurbhanj premise at the time of tender opening can do so. Only one representative
of each firm will be allowed to remain present. The price bid will be opened after
Government’s decision on technical bid of tender. All the statements, documents,
certificates, Bank Guarantee and technical proposals will be verified for evaluation.
The clarification on particulars, if any required from the Bidders will be obtained by
addressing the bidders. The bids will be evaluated against the specified
parameter/criteria and the qualified bidders will be identified.
16.2 If any of the Bidders is not present at the time of opening of Bids, the Bid opening
authority will be opening the Bid of the absentee Bidder, read out and record the
deficiencies if any, which shall be binding on the Bidder.
16.3 The bids not accompanying with documents as per clause No 14 of “Instruction to
Bidders” will be considered as non-responsive.
16.4 Bid capacity & the technical proposal of the bidders who have submitted the EMD &
tender fee, submitted registration certificate, Power of attorney, No relationship
Certificate, shall be scrutinized.
16.5 To qualify for award of contract each bidder who meets the minimum qualification
criteria will be qualified only if their available bid capacity is more than employer’s
estimated cost of the work. The available bid capacity will be calculated as under:
Assessed Available Bid capacity = (A*N*2 - B)

Where,
A = Maximum value of the turnover of the bidder in any one year during the lastfive
years updated by giving 10% simple weightage per year to bring it to the present ( Year
of Invitation of tender) 2023-24 price level
N= Number of years prescribed for completion of the works for which, the bid is invited.
B =Value of existing commitments of on-going works to be completed during the period
of completion of the project. The value of existing commitment should be given in shape
of affidavit before the Executive Magistrate mentioning the name of work. If the bidder
fails to produce the existing commitments in the prescribed format (Form-F) along
with affidavit, his bid shall be rejected.
Technical Bids shall be scrutinized in accordance with the conditions stipulated in
the Bid document. In case of any discrepancy or non-adherence of conditions, the
Bid accepting authority shall communicate the same, which will be binding both on
the Bid opening authority and the Bidder. In case of any ambiguity, the decision
taken by the Bid Accepting Authority on Bids shall be final.
16.6 Department reserves the right to accept or reject any of the bid for qualification
without assigning any reason thereof.
16.7 After opening of the same, the technical evaluation will be carried out & details will
be scrutinized by the competent authority. In case of any clarification, same will be
obtained from the bidder. After completing the above procedure & evaluation of
Technical Bid the bid accepting Authority shall be moved for acceptance of the
Technical Bid. The date of opening of online Price Bid will be intimated to the
bidders by the bid opening authority on acceptance of the technical bid by bid
accepting authority.
17.0 OPENING OF FINANCIAL BID:
17.1 On acceptance of the technical bid by the Bid Accepting Authority the date & place
of opening of price bid shall be notified by the Bid Inviting Authority. The price bid
of technically responsive bidders shall be opened on the notified date & time in
presence of bidders or their authorized representatives who wish to be present. The
details submitted by the bidders online in Cover-II, Financial Bid shall be opened.
17.2.1 The responsive bidder’s name, bid price shall be announced.
18.0 EVALUATION OF FINANCIAL BID
18.1 The prices shall be considered as filled up by the bidder online in the prescribed
Financial Bid Format given in Cover- II: Financial Bid.
(i) The bid is for execution of the work on “EPC” basis. The lumpsum price
mentioned in Financial Bid (Appendix-FB) shall be considered for evaluation
as given below.
(ii) The bidder has to furnish the year wise breakup for Five years of the O & M
cost of the bid as per Appendix F-5 of financial bid. The total O & M cost for
five years is to be furnished in Item-2 of financial bid in appendix-FB.

18.2 Total Cost of the bid for evaluation shall be the sum of the Bid Price quoted for
execution of work vide Item 1 of Appendix-FB and the total O&M cost for 5
years (item-2 of Financial Bid in Appendix-FB)
18.3 The tender inviting authority shall evaluate and compare the price bids of all the
responsive & qualified Bidders.
18.4. Selection of Bidder among the lowest & equally quoted Bidders will be in the
following orders:
18.4.1 The Bidder whose bid capacity is higher will be selected.
18.4.2 In case the bid capacity is also same the Bidder whose annual turnover is more
will be preferred.
18.4.3 Even if the criteria incidentally become the same, the turnover on similar works
and thereafter machinery available for the work and then the clean track record of
the firm will be considered for selection.
18.4.4 In case of any discrepancy between the overall Contract price quoted in words and
figures, the price quoted in words shall prevail.
19.0 PROCESS TO BE CONFIDENTIAL
19.1 Information relating to the examination, clarification, evaluation and comparison
of Bids and recommendations for the award of a contract shall not be disclosed to
bidders or any other persons not officially concerned with such process until the
award to the successful bidder has been announced by the Bid accepting authority.
19.2 Any effort by a Bidder to influence the processing of Bids or award decisions may
result in the rejection of his Bid.
19.3 No Bidder shall contact the bid inviting authority or any authority concerned with
finalization of Bids on any matter relating to its Bid from the time of the Bid
opening to the time the Contract is awarded.
19.4 Before recommending / accepting the Bid, the Bid recommending / accepting
authority shall verify the correctness of certificates submitted to meet the
eligibility criteria and specifically experience. The authenticated contracts of
previous works executed by the lowest Bidder shall be called for.
19.5 If the contract price quoted by a Bidder is found to be either abnormally high or
within the reasonable limits but under collusion or due to unethical practices
adopted at the time of bidding process, such Bids shall be rejected.
20.0 AWARD OF CONTRACT: The Authority after evaluation of price bid shall
recommend to the Competent Bid Accepting Authority for acceptance of the bid
to the Bidder who is found qualified as per the Bid conditions and whose price bid
is evaluated as the lowest responsive bidder.
20.1 In case of Abnormally Low bid : APS( Additional Performance Security) shall be
obtained from the bidder when the bid amount is less than estimated cost put to
tender . In such event, only the successful bidder who has quoted less bid price/
rates than the estimated cost put to tender shall have to furnish following APS in
shape of Term Deposit Receipt/Bank Guarantee pledged in favour of the
DivisionalOfficer within seven days of issue of LOA by the Divisional Officer (by
e-Mail) to the successful bidder, otherwise the bid shall be cancelled and the
security deposit shall be forfeited. Further proceeding for blacklisting shall be
initiated
against bidder. The authority shall return the APS to the contractor within 28
(Twenty Eight) days from the date of issue of completion certificate.
Sl Range of Difference between APS to be deposited by the

No. the estimated cost put to successful bidder
tender and Bid Amount
(i) Up to 10% less No APS
(ii) >10 % up to 20% less 20% of (Difference between 90% of

the estimated cost put to tender
and Bid Amount)
(iii) > 20% less 30% of (Difference between 90% of

the estimated cost put to tender
and Bid Amount)
20.2 The Bid accepting authority reserves the right to accept or reject any Bid or all
Bids and to cancel the Bidding process, at any time prior to the award of Contract,
and shall not bear any liability for such decision and shall not have obligation to
inform the affected Bidder of the reasons.
20.3 The Bidder whose Bid has been accepted will be notified of the award of the work
by the Bid Inviting Authority, prior to expiry of the Bid validity period by
registered letter/Speed Post. This letter (hereinafter and in the Contract called
“Letter of Acceptance”) will indicate the sum that the Government will pay the
Contractor in consideration of the execution, completion, and maintenance of the
Works by the Contractor as prescribed by the Contract (hereinafter and in the
Contract called “Contract Amount”).
21.0 INITIAL SECURITY DEPOSIT
21.1 When a Bid is to be accepted the concerned Bidder shall attend the office of the
Engineer-in-Charge concerned on the date fixed in the Letter of acceptance. Upon
intimation being given by the Chief Construction Engineer, Deo Irrigation Project,
Karanjia, District-Mayurbhanj of acceptance of his Bid, the successful Bidder
shall have to pay initial security deposit (ISD)(As per OPWD guideline) and APS.
Agreements in two parts, Part-I: Work and Part-II: Operation & Maintenance of
the system shall be executed as per the Format given in Section III. The agreement
amount for Part-I: Work shall be bid amount of Sl.1 of the financial bid, Appendix
FB of Financial bid. The agreement amount for Operation & Maintenance of the
system shall be the amounts vide Item 2 of the Appendix FB of Financial bid. The
ISD @ 2% of the contract amount for each part of agreement in the shape of NSC/
Post Office Saving Account/ Post Office Time Deposit Account /KishanVikas
Patra/ unconditional and irrevocable Bank Guarantee (BG) pledged in favour of
Superintending Engineer, Deo Head Works Division, Karanjia in the standard
format on any Nationalized/ Scheduled Commercial Bank located anywhere in the
country with branches at Bhubaneswar with facility of authentication &
encashment at Bhubaneswar Branch.
21.2 The validity of the ISD for Part-I: Work Agreement shall be for a total period
not less than the stipulated period of the completion of the work in question, plus
the defects liability period plus three months.
21.3 The validity of the ISD for Part-II O & M Agreement shall be for a total period
not less than stipulated period of completion plus the period of O & M plus three
months.
21.4 The bidder shall enter into a contract in the form prescribed by the department for
the due fulfillment of the contracts. Failure to attend the Engineer-in-Charge
office on the date fixed, in the written intimation, to enter into the required
contract, they will be suspended for a period of three years. The written contract
entered into between the contractor and the Government shall be the foundation of
the rights and obligations of both the parties and the contract shall not be deemed
to be complete until the contract has first been signed by the contractor and then
by the proper officer authorized to enter into contract on behalf of the
Government.
21.5 The successful Bidder has to sign the contracts within the date specified in the
letter of acceptance. The issue of letter of acceptance shall be treated as closure of
bid process. On failure to do so his Bid will be cancelled and they will be
suspended for a period of three years without issuing any further notice and action
will be initiated for black listing the Bidder.
21.6 The date of issue of work order shall be treated as date of commencement of
work.
22 BID AMOUNT:
The bid amount to be quoted by the bidder shall be exclusive of GST but inclusive
of all statutory taxes, royalty, duties & other ancillary works mentioned in the
documents. No claim whatsoever in this connection shall be entertained under any
circumstances.
23 NO SANCTION FOR FOREIGN EXCHANGE

It should be clearly understood that no foreign exchange sanctions will be made
available either for purpose of equipments, plants, and machineries, materials of
any kind or other things required for execution of work. It should be clearly
understood that no request for importing equipments, materials, plants, etc. that
may be required in carrying out the work even from rupee payment currency will
be entertained except specifically mentioned in respective item of the tender
documents.
24 CONSTRUCTION PROGRAMME
24.1 The Bidder shall include in his/ her Bid, a detailed construction programme of
executing the project, describing broadly the Technology and Construction
Methodology of Major Components of the Project including survey, investigation,
soil exploration, design & Engineering, estimation, land acquisition proposal,
commissioning of total project. The programme shall be supplemented with
Master Control Network.
24.2 The Employer reserves the right to request for changes in the Master control
Network during pre-award discussion with the responsive bidder. Mutually agreed
Master Control Network shall form part of the Contract.
25 SPECIFIC ISSUES:
25.1 Every Bidder is expected, before quoting his bid, inspect the site of proposed
work. He should also inspect the quarries and satisfy himself about the quality and
availability of materials. The best class of materials to be obtained from quarries,

or other source shall be used in the work. In every case the material must comply
with the relevant standard specifications. Samples of materials as called for in the
standard specifications or in the Bid notice or as required by the Engineer-in-
Charge, in any case shall be submitted for the Superintending Engineer's, approval
before the supply to site of work is begun.
25.2 The Bidder’s particular attention is drawn to the sections and clauses in the
standard specifications dealing with
25.2.1 Test, Inspection and rejection of defective materials and work.
25.2.2 Carriage.
25.2.3 Construction plant.
25.2.4 Water and lighting.
25.2.5 Cleaning up during the progress and for delivery
25.2.6 Accidents.
25.2.7 Delays.
25.2.8 Particulars of payments.
25.3 The contractor should closely peruse all the specifications clauses, which govern the
bid he is bidding.
25.4 The contractor is responsible for the quality of works executed. If any defects are
noticed during execution of the work and the defect liability period after completion
of works, the contractor has to rectify at his own cost.
25.5 The contractor shall maintain the system for a period of five years covering at least
five flood seasons including the power connectivity, road connectivity, buildings,
plantation, beautification measures etc. The contractor will carry out maintenance or
repair or rectification works in case of any problem or emergency that may arise
when the system is in operation including cost of all labour, materials and
equipments. The contractor shall also prepare an operation & Maintenance Manual
and train the Govt. staffs to carry out subsequent O & M of the project.
25.6 The Bidder will quote lump sum price on the work as a whole. .
25.7 If any alteration in the contract form, the conditions of the contract, the drawings,
and specifications is found to be made by the Bidder then the Bid will be treated as
void.
25.8 A Bidder submitting a quotation which the Bid Accepting Authority considers
excessive and or indicating insufficient knowledge of current Prices or definite
attempt of profiteering will render himself liable to be debarred permanently from
Bidding or for such period as the Bid accepting authority may decide.
25.9 The Bidder should demonstrate availability (owned or leased or to be procured
against mobilization advance) of the Key and critical equipment in the shape of
list and declaration supported by ownership documents necessarily be enclosed
to the Bid on Non Judicial Stamp Paper of worth of Rs.100/- stating. "I do
hereby solemnly declare that I own -------------------------------------procured on
lease the following equipment".
25.10 A prospective bidder is expected to examine all instructions, terms & conditions,
forms and specifications in the Bid Document and fully inform himself as to all the
conditions and matters which may in any way affect the works, his bid or the cost

thereof. Further, failure of furnishing all information required by the Bid Document
or submission of incomplete offers, conditional bids containing deviations from the
bid document shall be rejected as non-responsive.
25.11 It will be imperative for each Bidder to fully inform himself of all local conditions
and factors which may have any effect on the execution of the Works covered under
the specifications and documents. In their own interest, the bidders are particularly
requested to familiarize themselves with the prevailing Income Tax Act, Companies
Act, Customs Act, prevailing Labour Laws and other related Acts and Law.
Further, the bidders are requested to comply with the Insurance Act including
Workmen's Compensation Act and third party insurance and other relevant
provisions particularly with reference to the requirements of taking insurance for
storage, Civil, Structural and Architectural Work, Erection, testing and
commissioning, operation and Maintenance, till the project is handed over to
Employer. Employer shall not entertain any request for clarification from the bidders
regarding such local conditions. It must be understood and agreed that such factors
have properly been investigated and considered by the bidders while submitting their
bids. Failure to do so will not relieve the bidders from responsibility for estimating
properly the cost of successfully performing the work and completion time required
for the Work. Employer will assume no responsibility for any understanding, or
representation concerning conditions made by any of its officers or agents prior to
award of the Contract. Neither any change in the time schedule of the contract nor
any financial adjustments arising thereof shall .be permitted by the Employer, which
arises out of lack of such clear knowledge or its effect on the cost of execution of the
contract on the part of the bidder. Employer shall not entertain any request for
clarifications from the Bidders, regarding any statutory provisions.
25.12 Being a EPC Contract, the Bidder is to take full responsibility for the survey,
Investigation, planning, Design & Engineering and execution of entire work
including commissioning, Trial run of the work complete including operation &
maintenance of the project for a period of five years or five flood seasons whichever
is more from the date of commissioning to be notified by the Employer.
25.13 Survey, Investigation, planning, Designs, Technical Specifications and Technical
Parameters shall conform to Bureau of Indian Standard Codes and/or International
Standards & practices/C.W.C. Manuals / IRC Codes/ Odisha Govt. Department
specifications / Circulars issued by Department from time to time and technical
specification of the bid documents.
25.14 It is understood that all plant, equipment, and works connected with the normal
efficient execution of the Project are covered in the scope, brought out in Bid
Documents. In case of decisions to be taken on issues relating to technical matter of
planning, design & construction, decision of Tender Inviting Authority (Chief
Construction Engineer, Deo Irrigation Project, Karanjia, District-Mayurbhanj)
is final & binding on the contractor.
25.15 While working out their price bid, the bidders are required to take into account entire
scope of the work defined in Bid documents, additional Infrastructure and other
related activities, whatsoever required.
25.16 Bidder shall also include in his price bid, cost of de-mobilization and shipping back
the construction equipment and other equipment/materials etc. from the Project Site.

26 Corrupt or Fraudulent Practices.
26.1 The Government requires that the bidders/ suppliers / contractors under Government
financed contracts, observe the highest standard of ethics during the procurement and
execution of such contracts. In pursuance of this policy, the Government.
26.1.1 Define for the purposes of the provision, the terms set forth below as follows:
26.1.2 "Corrupt practices" means the offering, giving, receiving or soliciting of anything
of value to influence the action of a Government official in procurement process or in
contract execution: and
26.1.3 "Fraudulent practices" means misrepresentation of facts in order to influence a
procurement process or the execution of a contract to the detriment of the
Government and includes collusive practice among Bidders (prior to or after a Bid
submission) designed to establish in Bid prices at artificial non-competitive levels
and to deprive the Government of the benefits of free and open competition.
26.1.4 Will reject a proposal for award if it determines that the Bidder recommended for
award has engaged in corrupt or fraudulent practices in competing for the contract in
question.
26.1.5 Will blacklist / or debar a firm either indefinitely or for a stated period of time, if at
any time determines that the firm has engaged in corrupt or fraudulent practices in
competing for, or in executing a Government Contract.
26.1.6 Furthermore, Bidders shall be aware of the provisions stated in the General
Conditions of Contract.
27 SUBLETTING OF CONTRACT:
No part of the contract shall be sublet without written permission of the Employer
nor shall transfer be made by power of attorney, authorizing others to receive
payment on the contractor's behalf. If the prime contractor desires to sublet a part the
work he should submit the same at the time of filing Bids itself or during execution
giving the names of the proposed sub-contractor along with the details of his
qualification and experience. The Bid accepting authority should verify the
experience of the sub-contractor and if the sub-contractor satisfies the qualification
criteria with reference to the value of work proposed to be sublet, he may permit the
same. However, the total value of works to be awarded on subletting shall not exceed
50% of contract value. The extent of subletting shall be added to the experience of
the sub-contractor and to that extent deducted from that of the main contractor.
***********

SECTION – III
FORMS & ANNEXURES

CONTENTS
FORM & ANNEXURES
Form – A Letter of Submission of Bid................................................................................. 01
Form – B Articles of Contract ............................................................................................. 04
Form – C Details of Cost of Tender Documents ................................................................. 07
Form – D Relationship Declaration ..................................................................................... 09
Form – E Details of Machinery &Equipments proposed to be deployed for the wok … 10
Form – F Details of works in Hand ..................................................................................... 11
Form – G Details of Financial Capability ............................................................................ 12
Form – H Details of Personnel ............................................................................................. 13
Form – I Additional Information ........................................................................................ 14
Form – J Declaration by Affidavit ...................................................................................... 15
Annexure – I Bid Security Declaration Form ............................................................................ 16
Annexure – II Bank Guarantee for initial security deposit (ISD) ............................................... 17
Annexure – III Revised Bank Guarantee Format for Mobilization Advance Payment ............... 18
Annexure – IV Bank Guarantee for performance security deposit (PSD) ................................... 19
Annexure – V Litigation History ................................................................................................ 20
Annexure – VI (A)
Bank Certificate ................................................................................................... 21
Annexure – VI (B)
Form of Solvency Certificate by Banks .............................................................. 21
SECTION – III FORMS & ANNEXURES
FORMS & ANNEXURES
FORM-A
LETTER OF SUBMISSION OF BID

(ON BIDDER’S LETTER HEAD)
To
The Chief Construction Engineer
Sir,
I / We do hereby Bid and if this Bid be accepted, under take to execute and complete the
following work: - Construction of Khairibhandan Barrage Project on river Khairibhandan at
village Anlabeni, Jashipur Block, District – Mayurbhanj, State- Odisha including hydro-
mechanical works, Head Regulator left & right, construction of aflux bund & coffer dam,
As provided for in the “conditions of the bid document”
1. I/We have quoted the bid in Price Bid vide Annexure – FB-I for which l/we agree to
execute the work at the quoted lump sum amount under the terms of the contract.
2. In case of any discrepancy between the bid price quoted in words and figures, the bid
price quoted in words only shall prevail.
3. I/We agree to keep the Bid validity in this Bid for a period of 180 days from the last date of
submission of bid, mentioned in the Bid notice and not to modify the whole or any part of it
for any reason within above period. If the Bid is withdrawn by me/us for any reasons
whatsoever, the earnest money paid by me/us will be forfeited to Government.
4. I/We hereby distinctly and expressly, declare and acknowledge that, before the submission
of my/our Bid I/We have carefully followed the instructions in the Bid document and have
read the technical Specification therein and the and that I/We have made such examination
of the contract documents and the plans, specifications and of the location where the said
work is to be done, and such investigation of the work required to be done, and in regard to
the equipments and material required to be furnished as to enable me/us to thoroughly
understand the intention of same and the requirements of covenant/contracts, stipulations
and restrictions contained in the contract, and in the said plans and specifications and
distinctly agree that I/We will not hereafter make any claim or demand upon the
Government based upon or arising out of any alleged misunderstanding or misconception
/or mistake on my/or our part of the said requirement of covenants/contracts, stipulations,
restrictions and conditions.
5. I/We shall not assign the contract or sublet any portion of the same. In case if it becomes
necessary I/We shall submit the same at the time of filing Bids itself or during execution,
giving the name of the sub-contractor with details of his qualification and experience and
agree to sublet with permission of Bid accepting authority only to such of the sub-
contractors who satisfies the qualification criteria in proportion to the value of work
proposed to be sublet. No part of the work shall be sub-let to other short-listed bidders.

6. If upon written intimation to me/us about acceptance my/our bid, by the Authorized
officer of Govt. of Odisha, I/We fail to attend the said office on the date herein fixed or
and if I/We fail to make the initial security deposit (ISD) to enter into the required
contract as defined in the instructions to Bidders, then I/We agree to be suspended for a
period of three years. Any notice required to be served on me/us here under shall be
deemed to have been sufficiently served on me/us if delivered to me/us personally or
forwarded to me/us by post (registered/Speed Post/ ordinary/e-mail) or left at my/our
address given herein.
7. I/We fully understand that the written contract to be entered into between me/us and
Government shall be the foundation of the rights of the both the parties and the contract
shall not be deemed to be complete until the contract has first been signed by me/us and
then by the proper officer authorized to enter into contract on behalf of Government.
8. I/We declare that I/We agree to recover the salaries of the technical staff actually engaged
on the work by the department, from the work bills, if I/We fail to employ technical staff
as per the Bid condition.
BIDDERS / CONTRACTOR'S CERTIFICATE
1. I/We am/are prepared to furnish detailed data in support of all my quoted rates, if and
when called upon to do so without any reservations.
2. I/We hereby declare that I/We shall not claim any price escalation except as provided in
the bidding documents.
3. I/We declare that the I/We shall take up the responsibility for processing for land
acquisition, for execution of all components of work, in the name of Department of Water
Resources, Odisha as per conditions of contract and arranging and obtaining the land for
disposal of spoil/soil not useful for construction purposes shall rest with me/us.
4. I/We hereby declare that the responsibility of processing for getting statutory clearances
of forest & environment & other department/commission/authority on behalf of the
Department of Water Resources as per Conditions of Contract for execution/completion
of work rests on me/us.
5. I/We declare that I/We will execute the work as per the mile stone programme, and if
I/We fail to complete the work as per the mile stone programme I abide by the condition
to recover liquidated damages as per the Bid conditions.
6. I/We declare that I/We will abide for settlement of disputes as per the Bid conditions.
7. I/We have not been black listed in any department in Govt. of Odisha and in any other
state/Union Govt. due to any reasons.
8. I/We have not been demoted to the next lower category for not filing the Bids after
buying the Bid schedules in a whole year and my/our registration has not been cancelled
for a similar default in two consecutive years.

9. I/We hereby certify that all the statement made and information supplied in enclosed
Forms and accompanying statements and Annexure are true and correct.
10. I/We agree to disqualify me/us for any wrong declaration in respect of the above and to
summarily reject my/our Bid.
Address of the Bidder:

Phone No:
Fax No:
Email id:
Bidder/Authorized Signatory
SEAL

Form – B
ARTICLES OF CONTRACT
Articles of contract made this day of

between His Excellency the Governor of Odisha (herein after
called Governor which expression shall, where the context so admits, include his successors
in office and assignees) of the one part and of
(herein after called the contractor which expression shall, where the
context so admit, include his heirs, executors, administrators and legal representative) with
Head Office at--------------in the state of, on the other part.
Whereas the Government of Odisha (herein after called the Government) are desirous
of taking up the work for Construction of Khairibhandan Barrage Project on river
Khairibhandan at village Anlabeni, Jashipur Block, District – Mayurbhanj, State- Odisha
including hydro-mechanical works, Head Regulator left & right, construction of aflux bund &
coffer dam, dewatering during construction, Power connectivity works to project site &
colony, road connectivity, including survey, investigation, planning, design and estimate of all
components with operation and maintenance of the project for a period of five years or five
flood seasons whichever is more after successful commissioning of the project
and have caused a proposal contained in Basic Project Profile, Instruction to Bidder,
Conditions of contract, Special Conditions of Contract, Conditions of Contract for O&M,
Technical Specifications and drawings describing the work to be prepared /to be done.
And whereas the said Basic Project Profile, drawings, Notice inviting Tenders
Instruction to Bidders, General condition of Contract, Special conditions & Technical
Specification, Conditions of contract for O &M & other appendices and annexures etc. of
contract documents (herein after referred as contract) as have been signed by on behalf of the
parties here to.
And whereas for the Part I: Works of Agreement, the contractor has produced
1. Rupees paid by him vide FDR No.

Date issued by (Bank)
pledged in favour of concerned Superintending Engineer
and
2. Rupees paid by him vide B G No.

date issued by (Bank)
with validity of all the instruments up to
towards Initial security deposit (ISD) of 2% of contract Amount for
Part I: Works for the due fulfillment of the contract.
AND
For the Part II: O & M of Agreement the contractor has produced
1. Rupees paid by him vide FDR No.

Date issued by (Bank)
pledged in favor of concerned
Superintending Engineer and
2. Rupees paid by him vide B G No.

date issued by (Bank) with validity
of all the instruments up to
towards Initial security deposit (ISD) of 2% of contract Amount for
Part II: O & M for the due fulfillment of contract.
And whereas the contractor has agreed that during the course of the contract period an amount
at the rate of 5.0 % (Five) of the value of work done will be withheld from the bills as
Performance Security Deposit.
And whereas the contractor has agreed to execute upon the contract, subject to the Scope of
work described in all sections and conditions & specifications forming part of the contract
(herein after referred to as the said conditions), and set forth in Annexure - FB as the Financial
bid and comply with the rate of progress noted in the conditions for a sum of rupees Rs.
(Rupees ) on lump sum basis and such other
sum as may be arrived at under the clauses of the contract documents relating to payment
And whereas the contractor has agreed to execute the subject work in two parts,
namely Part:I Works for a sum of Rs.
(Rupees ) and (Part II:O & M for a sum of
Rs (Rupees ), both
totaling to a sum of (Rupees _ ) as mentioned
in the Para above.
Note: It is hereby agreed as follows:
1. Time shall be considered as the essence of the contract and the contractor hereby
agrees to commence the work as soon as the contract is signed and agrees to
complete the work within .......................... months from the date of such signing the
contract and to show the progress as per milestone subject nevertheless to the
provisions for extension of time contained in the conditions of contract.
2. The conditions of the bid document & technical specification shall be read and
construed as forming part of this contract and the parties here to will respectfully
abide by and submit themselves to the conditions and stipulations and perform the
contract on their part, respectively.
3. Upon the terms and conditions of this contract being fulfilled and preformed to the
satisfaction of the Superintending Engineer, the security deposited by the Contractor
as herein before recited or such portion thereof as he may be entitled to under the
said condition shall be returned to the contractor as provided in the contract.
In witness thereof, the contractor M/s. duly represented by Sri
has here unto set his hand and Sri
Superintending Engineer acting on behalf of and
by the order and direction of his Excellency, the Governor of Odisha has here unto
set hishand the day and year first above written.
Signed by contractor:
SEAL
Address :
Phone No.: Fax No.: e-mail id.:
In the presence of Witness i) Sri

Address
Signed by on behalf of Government Sri
SEAL
Phone No.: Fax No.: e-mail id.:
In the presence of Witness i) Sri

Address

Form- C1
DETAILS OF COST OF TENDER DOCUMENTS
Sr.
Description Remarks
No.
1 Name of bidder
2 Details of cost of Tender documents
[A] D/D No.
[B] Date
[C] Name of Bank
Address of the Office SIGNATURE OF BIDDER

Telephone No:

Form – C2
DETAILS OF COST OF ISD
Sr.
Description Remarks
No.
1 Name of bidder
2 Details of cost of Tender documents
[A] D/D No.
[B] Date
[C] Name of Bank
ISD Details
Total ISD Amount `.
[A] FDR Details (In favor of the concerned Superintending Engineer only) (no
jointoperation)
For Rs.. Lakhs for ISD in form of FDR
Amount in
3 FDR No. Date Bank Name Lakh Rs Validity Period
(B) Details of Bank guarantee Rs. Lakhs.
Bank Date Bank Name Amount in Validity period

guarantee Lakh Rs.
No
Note–Please see clause 21& its sub clause Instruction to Bidders for validity period.
Address of the Office SIGNATURE OF BIDDER

Telephone No:

Form - D
RELATIONSHIP DECLARATION
To,
The Tender Inviting Officer,
Subject: (Name of the Work)
Reference: Bid Identification No.03/CCEDIP of 2023-24(Online)
Sir,
Pursuant to the ITB, it is to inform that I have relative(s) employed as an Officer in the rank of
an Assistant Engineer/Under Secretary under the WR Department. His (Their) details are
as follows.
Relationship: Name:
Designation Office
Address
Pursuant to the ITB, I am to submit herewith the names of persons who are working under
my firm having near relatives to any gazette officer in the rank of an Assistant
Engineer/Under Secretary in the Department.
Sl. Name of the my Presently Details of his relatives working in the
No employee and his working at Department
designation in the firm
Relationship
Name:
Office
Address
Relationship
Name:
Designation
Office
Address
I am also duty bound to inform the relationship of any subsequent employment with any
gazette officer in the rank of an Assistant Engineer /Under Secretary under the Department. I
am aware that any breach of this condition would render my firm liable for penal action for
suppression of facts.
I am also duty bound to inform that I have no relations with any employee working in the rank
of or above the rank of any Assistant Engineer/ Under Secretary under this Department of
Water Resources, Govt of Odisha.
Yours Sincerely,
SIGNATURE OF THE BIDDER
NB: Please strike out the Para not applicable.

Form: E
DETAILS OF MACHINERY AND EQUIPMENTS PROPOSED TO BE DEPLOYED

FOR THE WORKS
Procurement
deployment
Is it free for
Equipment
Condition
Remarks
Location
Type of
Present
Present
Year of
Owned
project
in new
Make/
Model
Sl. No
Nos.
1 2 3 4 5 6 7 8 9

Form – F
DETAILS OF WORKS IN HAND INSIDE INDIA
Brief detail of delay if any

the month in which tender
Amount of work done up
to the month previous to
Amount of works to be
done during Period of
Contract (2022-23 Yr
Date of issue of work
Tendered amount in
are invited in Lakhs

Stipulated period of
Name of work
2024-25 Yr)
completion
Remarks
Sl. No.
Crores
Place
order
to
1 2 3 4 5 6 7 8 9 10
Date: SIGNATURE OF THE BIDDER

Note1: Amount of work done in column 7 should be given up to the month previous to the
month in which tender invited.
Note2: Necessary certificates in support of amount of work done in col 7 from the officer
concerned shall be attached with the tender.
Note3: In Col. 8 amount of works to be done during the completion period for which the bid
is invited is to be furnished.
Note-4: The form-F (Details of work in hand in India) should be furnished in shape of
affidavit before the Executive Magistrate.
Note-5: In case of no existing commitment, the bidder has to mention NIL in form F
mandatorily.

Form - G
DETAILS OF FINANCIAL CAPABILITY
FINANCIAL CAPABILITY
NAME OF APPLICANT:
Actual : Previous Five years

Financial information in 2018-19 2019-20 2020-21 2021-22 2022-23
Indian Rupees
Annual Turn over
Total Assets
Current Assets
Total Liabilities
Net Worth
Working Capital
Current liabilities
Profits Before Taxes
List of Banks & their addresses:
a) Bank Guarantee Limits

Financial
b) Lines of Credit
resources like
c) Solvency
NB: Certified Audit Reports are to be furnished.

Form - H
DETAILS OF PERSONNEL
Give details of key Technical and Administrative Personnel who could be assigned the
work in the following Proforma.
A) Details of the Board of Directors
1) Name of the Director
2) Address
3) Organization of the Board of Director
B) Key Technical and administrative
Personnel and Consultants
1) Project Manager (Min. 5years
experience)
2) Site Engineer
(a) Civil
(b) Mechanical
(c) Electrical
3) Supervisor
(a) Civil
(b) Mechanical
(c) Electrical
4) Technical assistants.
C) Skilled and other labour (indicate
number category wise)
1) Skilled labour
2) Other labour
SIGNATURE OF BIDDER

Form - I
ADDITIONAL INFORMATION
(A) Please add any further information which the applicant considers relevant in regard to
his capabilities.
(B) Please give a brief note indicating why applicant considers himself eligible
(C) List of works for which tender have already been submitted to the client but not
awarded.
Sr. Name of Estimated Date of Name of Likely Position with ref.

No Work amount (In Submission Client date of to lowest bid.
Cores) of Offer award
[1] [2] [3] [4] [5] [6] [7]
SIGNATURE OF BIDDER

Form – J
DECLARATION BY AFFIDAVIT
(ON NON-JUDICIAL STAMP PAPER)
I / We …………………………………………………………………... have gone through

carefully all the Bid conditions and solemnly declare that I / we will abide by any penal action
such as disqualification or black listing or determination of contract or any other action
deemed fit, taken by, the Department against us, if it is found that the statements, documents,
certificates produced by us are false / fabricated.
I /we hereby declare that, I / We have not been blacklisted / debarred / Suspended / demoted in
any department in Odisha or in any State due to any reasons.
I /we hereby declare that the Technical bid and financial bid are without any deviations and
are strictly in conformity with the documents issued by the Employer.
Signature of the Bidder

Annexure-I
FORMAT OF BID SECURITY DECLARATION FROM BIDDERS IN

LIEU OFEMD
(On Bidders Letter head)
I/We, the authorized signatory of M/s .................................................................................,

Participating in the subject tender No.................................................for the item/job of
...........................................................,do here by declare:
That in the event we withdraw / modify our bid during the period of validity
Or I/we fail to execute formal contract agreement within the given timeline Or I/we
commit any breach of Tender Conditions / Contract which attracts penal action of
forfeiture of EMD and I/we will be suspended from being eligible for bidding /award
of all future contract(s) of Government of Odisha for a period of three year from the
date of committing such breach.
Signature and Seal of Authorised

Signatoryof bidder
Name of Authorized
Signatory.................................
Company
Name.....................................................
...

Annexure – I
BANK GUARANTEE FOR BID SECURITY / EARNEST MONEY DEPOSIT (EMD)
[Ref: - Clause 15.13 of Section – II, Volume – I of Bid Identification No. 03/CCEDIP of 2023-24(Online)]
WHEREAS _________________________________________________________________
(name and address of Contractor) (hereinafter called “the Contractor”) has to participate in the
tender for EPC Contract in respect of work ___________________ (Name of Work) invited by
the Chief Construction Engineer Deo Irrigation Project, Karanjia and submitted to the
Superintending Engineer, Deo Head Works Division, Karanjia vide e procurement Notice
No.___________________________ Tender Id. ________________________
AND WHEREAS it has been stipulated by you in the said Tender that the Bidder willl
furnish you with a Bank Guarantee from a Scheduled Bank having its Branch in Odisha in favour
of Superintending Engineer, Deo Head Works Division, Karanjia for the sum specified therein as
Bid Security / Earnest Money Deposit (EMD), for participation in the said Tender.
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;
NOW THEREFORE we hereby affirm that we are the Guarantors and responsible to you, on
behalf of the Contractor, up to a total of Rs _________________ [amount of guarantee] Rupees
_____________________________ [in words], such sum being payable and we undertake to pay
you, upon your first written demand declaring the supplier to be in default under the contract and
without cavil or argument, any sum or sums within the limits of
Rs____________________________ [amount of guarantee] as aforesaid without your needing to
prove or to show grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Contractor
before presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the Contract
or of the Works to be performed there under or of any of the contract documents which may be
made between you and the Contractor shall in any way release us from any liability under this
guarantee, and we hereby waive notice of any such change, addition or modification.
This guarantee shall be valid up to _____________ day of __________ 20 _______ i.e.,
upto 3 (three) months beyond the Valid Period of the bid for the work.
We ______________________ (Name of Bank) hereby also undertake to have the
signature of Branch Manager issuing Bank Guarantee verified from Local Branch of the Bank in
Bhubaneswar, ______________________________ (address of Local Branch Bhubaneswar,
Odisha) for due authentication.
Our_______________________ branch at Bhubaneswar (Name & Address of the
_____________________ branch) is liable to pay the guaranteed amount depending on the filing
of claim and any part thereof under this Bank Guarantee only and only if it is served upon us by
the employer at our Bhubaneswar Branch, a written claim or demand and received by us at our
Bhubaneswar branch on or before Dt. ________________ otherwise bank shall be discharged of
all liabilities under this guarantee thereafter.
Signature of the authorized officer of the Bank)
……..………………………………………..
……..………………………………………..
Name and designation of the officer
.……..……………………………………….
Seal, name & address of the Bank and address of the Branch

ACCOUNT DETAILS FOR BANK GUARANTEE
Account Name :
Beneficiary Bank :
account No.
IFSC Code :
MICR Code :
Branch Address :
Bank Email Id :
Bank Help Desk No. :

Annexure – II
BANK GUARANTEE FOR INITIAL SECURITY DEPOSIT (ISD)
[Ref: - Clause 21.0 of Section – II, Volume – I of Bid Identification No. 03/CCEDIP of 2023-24(Online)]
WHEREAS (name
and address of Contractor) (herein after called “the Contractor”) has to undertake a contract, in
pursuance of Letter of acceptance No. dated of
Superintending Engineer, to execute the work of [name of
work] (herein after called “the contract”)
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor
shall furnish you with a Bank Guarantee by a Nationalized/Scheduled Commercial Bank with
branches at Bhubaneswar for the sum specified therein as Initial Security, for compliance
with his obligations in accordance with the Contract;
NOW THERE FORE we hereby affirm that we are the Guarantors and responsible to you,
onbehalf of the Contractor, up to a total of Rs [amount of guarantee]
Rupees [in words], such sum being payable and we
undertake to pay you, upon your first written demand declaring the supplier to be in default
under the contract and without cavil or argument, any sum or sums within the limits of Rs
[amount of guarantee] as aforesaid without
your needing to prove or to show grounds or reasons for your demand for the sum specified
therein.
We hereby waive the necessity of your demanding the said debt from the Contractor
before presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the
Contract or of the Works to be performed there under or of any of the contract documents
which may be made between you and the Contractor shall in any way release us from any
liability under this guarantee, and we hereby waive notice of any such change, addition or
modification.
This guarantee shall be valid up to day of 20

i.e. upto 3 (three) months beyond the date of expiry of the Defects Liability period for the
works portion / up to 3 months beyond the O&M period for O&M portion.
We (Name of Bank) hereby also undertake to have the

signature of Branch Manager issuing Bank Guarantee verified from Local Branch of the Bank
in Bhubaneswar, (address of Local Branch
Bhubaneswar, Odisha) for due authentication.
Our branch at Bhubaneswar (Name & Address of the

branch) is liable to pay the guaranteed amount depending on the

filing of claim and any part thereof under this Bank Guarantee only and only if it is served
upon us by the employer at our Bhubaneswar Branch, a written claim or demand and received
by us at our Bhubaneswar branch on or before Dt. otherwise bank shall
be discharged of all liabilities under this guarantee thereafter.
(Signature of the authorized officer of the Bank)
……..………………………………………..
……..………………………………………..
.……..……………………………………….

Annexure-III
Revised Bank Guarantee Format for Mobilization Advance Payment
[Ref. Clause 49.0, Section – IV, Vol – I of Bid Identification No. -03/CCEDIP of 2023-24(Online)]
THIS DEED OF GUARANTEE made on ………………… day of ……………. 20 ........... BETWEEN
……………………… Bank, a Banking Company incorporated under the Banking Companies Act, 19
……. And having its registered office at …………………. In the State of ……………………
(hereinafter called the ‘Guarantor’) of the ONE PART AND the Governor of Odisha (hereinafter
called the ‘Government’) of the OTHER PART.
WITNESS AS FOLLOWS: -
In consideration of the Governor of Odisha (hereinafter called the ‘Government’) having agreed to
advance a sum of Rs……………………. (Rupees ……………………………………………) to
…………………. (name and address of the contractor) (herein after called “the Contractor”) against
the work concerned by and under the terms and conditions upon agreement No. …………………….
dated ............................. made between the contractor and the Governor of Odisha, on production of a
bank guarantee for ` ……………………… (Rupees........................................................................ ) we
here by guarantee the payment of sums of money that may be due to the Government on account of any
breach of the terms and conditions contained in the aforesaid contract on demand with interest at 10%
per annum till payment.
1. We hereby further agree that we are aware of all the terms and conditions of the said contract
and shall abide by the decision of the Secretary to Government of Odisha, Water Resources
Department, as to whether there has been any breach of the terms and conditions of the said
contract and as to whether the supplier is liable to pay any sum as so determined.
2. Any demand made to us for payment of any sum in discharge of this guarantee shall be
conclusive proof of the fact that there has been a breach of said contract by the suppliers
which warrants the enforcement of this guarantee and is binding on the Bank without
prejudice to the claims and counter claims of the parties in the proper court of law.
3. This guarantee shall continue to be enforceable till all dues of the Government under or by
virtue of the said contract have been fully paid and its claims are satisfied or discharged or till
the Water Resources Department of the State Government certifies the terms and conditions
of the said contract have been fully and properly carried out by the said contractor and
according discharges the guarantee subject however that the Government has no right under
this bond after the expiry of contract period or the extended contract period From the date of
its execution, unless the said Government choose to further extend the said period or extended
period of guarantee by giving reasonable notice in writing to the bank on account of any
special circumstances of which the Government shall be the sole judge.
This guarantee shall be valid until the ………… day of ………………., 20
……………………. We (Name of Bank) hereby also undertake to have the signature of
Branch Manager issuing Bank Guarantee verified from Local Branch of the Bank in Bhubaneswar,
…………………………………………. (Address of Local Branch Bhubaneswar, Odisha) for
due authentication.
Our……………………………………………… branch at Bhubaneswar (Name & Address of the
………………………… branch) is liable to pay the guaranteed amount depending on the filing of
claim and any part thereof under this Bank Guarantee only and only if it is served upon us by the
employer at our Bhubaneswar Branch, a written claim or demand and received by us at our
Bhubaneswar branch on or before Dt. ……………… otherwise bank shall be discharged of all
liabilities under this guarantee thereafter.
………………………..
……………………………………………..


…………………………………………….
ANNEXURE – IV
BANK GUARANTEE FOR PERFORMANCE SECURITY DEPOSIT (PSD)
[Ref: - Clause 50 of Section – IV, Volume – I of Bid Identification No. –03/CCEDIP of 2023-24(Online)]
WHEREAS
(name and address of Contractor) (herein after called “the Contractor”) has undertaken a contract, in
pursuance of Contract No. dated of Superintending
Engineer, ............................... to execute the work of [name of work] (herein
after called the contract”)
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall
furnish you with a Bank Guarantee by a Nationalized/Scheduled Commercial Bank with branches at
Bhubaneswar for the release of Performance Security, for compliance with his obligations in
accordance with the Contract;
NOW THEREFORE we hereby affirm that we are the Guarantors and responsible to you, on behalf of
the Contractor, up to a total of Rs [amount of guarantee]
[in words], such sum being payable and we undertake to pay you,
upon your first written demand declaring the supplier to be in default under the contract and without
cavil or argument, any sum or sums within the limits of Rs
[amount of guarantee] as aforesaid without your needing to prove or to show grounds or reasons for
your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Contractor before
presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the
Contract or of the Works to be performed there under or of any of the contract documents which may
be made between you and the Contractor shall in any way release us from any liability under this
guarantee, and we hereby waive notice of any such change, addition or modification.
This guarantee shall be valid up to day of 20 i.e. upto 3

(three) months beyond the date of expiry of the Defects Liability period for the works portion / up to 3
months beyond the O&M period for O&M portion.
We (Name of Bank) hereby also undertake to have the signature

of Branch Manager issuing Bank Guarantee verified from Local Branch of the Bank in Bhubaneswar,
(address of Local Branch Bhubaneswar, Odisha) for due
authentication.
Our branch at Bhubaneswar (Name & Address of the

branch) is liable to pay the guaranteed amount depending on the filing of
claim and any part thereof under this Bank Guarantee only and only if it is served upon us by the
employer at our Bhubaneswar Branch, a written claim or demand and received by us at our
Bhubaneswar branch on or before Dt. otherwise bank shall be discharged of all
liabilities under this guarantee thereafter.

……..………………………………………..
……..………………………………………..
.……..……………………………………….

ANNEXURE-V
Litigation History
Name of Applicant:
Please describe: Company’s history of litigation or arbitration from contract executed in the
last ten years or currently under execution. Please indicate for each case the year, name of
employer, cause of litigation, matter in dispute, disputed amount, and whether the award was for
or against the company.
SIGNATURE OF BIDDER.

ANNEXURE –VI (A)

BANKCERTIFICATE
This is to certify that M/S ...................................... Is a reputed company with a good financial
standing.
If the contractor for the work namely “insert name of the work” is awarded to the
above firm, we shall be able to provide overdraft/ credit facilities to the extent of Rs
…………… (In words) to meet their working capital requirements for executing the above
work.
Place Signature& Seal of Bank Manager

Date [Name & Address of Bank]
ANNEXURE –VI (B)

FORM OF SOLVENCY CERTIFICATE BY BANKS
I, Managing
Director / Manager / General Manager / Agent of
bank Limited do hereby certify
that a
[here the Names and addresses of the
agency] to be solvent to the extent of [Rupees
] as disclosed by the information and

record which are available with the aforesaid bank.
For the Bank
Date:
Place:
Signature of Bank Manager
[Authorized Signatory]

APPENDIX -I
FORMAT FOR POWER OF ATTORNEY FOR SIGNING OF APPLICATION

Know all men by these presents, We…………………………………………….. (name of the firm and
address of the registered office) do hereby irrevocably constitute, nominate, appoint and
authorise Mr/ Ms (name), …………………… son/daughter/wife of .................................... and
presently residing at .................... , who is presently employed with us/ the Lead Member of
our Joint Venture and holding the position of ……………………………. , as our true and lawful
attorney (hereinafter referred to as the “Attorney”) to do in our name and on our behalf, all
such acts, deeds and things as are necessary or required in connection with or incidental to
submission of our application for qualification and submission of our bid for the (Name of
the project to be inserted) on EPC Contract proposed or being developed by the Water
Resources Department, Govt. of Odisha through the Chief Construction Engineer, Deo
Irrigation Project, Karanjia, District-Mayurbhanj (the “Employer”) including but not limited to
signing and submission of all applications, bids and other documents and writings, participate in Pre-
Applications and other conferences and providing information/ responses to the Employer,
representing us in all matters before the Employer, signing and execution of all contracts and
undertakings consequent to acceptance of our bid, and generally dealing with the Employer in all
matters in connection with or relating to or arising out of our bid for the said Project and/ or upon
award thereof to us and/or till the entering into of the Project with the Employer.
AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds
and things done or caused to be done by our said Attorney pursuant to and in exercise of the
powers conferred by this Power of Attorney and that all acts, deeds and things done by our
said Attorney in exercise of the powers hereby conferred shall and shall always be deemed
to have been done by us.
IN WITNESS WHEREOF WE, …………………………., THE ABOVE NAMED PRINCIPAL HAVE
EXECUTED THIS POWER OF ATTORNEY ON THIS ……… DAY OF …………. 2…..
For …………………………..
(Signature, name, designation and address)
Witnesses:
1.

(Notarised)
Appendix I
Page 2
Accepted
……………………………
(Signature)
(Name, Title and Address of the Attorney)
Notes:
The mode of execution of the Power of Attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
executant(s) and when it is so required, the same should be under common seal affixed in
accordance with the required procedure.
Wherever required, the Applicant should submit for verification the extract of the charter
documents and documents such as a board or shareholders’ resolution/ power of
attorney in favour of the person executing this Power of Attorney for the delegation of
Powe hereunder on behalf of the Applican.

APPENDIX - II
FORMAT FOR POWER OF ATTORNEY FOR LEAD MEMBER
OF JOINT VENTURE
Refer Clause 79(L)
Whereas the Water Resources Department, Govt. of Odisha through the Chief
Construction Engineer, Deo Irrigation Project, Karanjia, District-Mayurbhanj (“the
Employer”) has invited applications from interested on parties for the (Name of the project to be
inserted) on Percentage rate contract (the “Project”).
Whereas, …………………….., …………………….., ……………………..and ……………………..

(collectively the “Joint
Venture”) being Members of the Joint Venture are interested in bidding for the Project in accordance
with the terms and conditions of the Standard Bidding Document (SBD) and other connected
documents in respect of the Project, and
Whereas, it is necessary for the Members of the Joint Venture to designate one of them as the Lead
Member with highest share in the joint venture with all necessary power and authority to do for and
on behalf of the Joint Venture, all acts, deeds and things as may be necessary in connection with the
Joint Venture’s bid for the Project and its execution.
NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS
We, ……………………..having our registered office at …………………….., M/s. ………………..

........................... having our registered office at …………………….., M/s. …..........……
having our registered office at…………………….., and ……………………..having our
registered office at .................................. , (herein after collectively referred to as the “Principals”) do
hereby irrevocably designate, nominate, constitute, appoint and authorize M/S ……………………..
having its registered office at .................................. , being one of the Members of the Joint Venture, as
the Lead Member and true and lawful attorney of the Joint Venture (hereinafter referred to as the
“Attorney”). We hereby irrevocably authorize the Attorney (with power to sub-delegate) to conduct all
business for and on behalf of the Joint Venture and any one of us during the bidding process and, in
the event the Joint Venture is awarded the contract, during the execution of the Project and in this
regard, to do on our behalf and on behalf of the Joint Venture, all or any of such acts, deeds or things
as are necessary or required or incidental to the qualification of the Joint Venture and submission of its
bid for the Project, including but not limited to signing and submission of all applications, bids and
other documents and writings, participate in bidders and other conferences, respond to queries, submit
information/ documents, sign and execute contracts and undertakings consequent to acceptance of the
bid of the Joint Venture and generally to represent the Joint Venture in all its dealings with the
Employer, and/ or any other Government Agency or any person, in all matters in connection with or
relating to or arising out of the Joint Venture’s bid for the Project and/ or upon award thereof till the
Contract is entered into with the Employer.
AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things
done or caused to be done by our said Attorney pursuant to and in exercise of the powers conferred by
this Power of Attorney and that all acts, deeds and things done by our said Attorney in exercise of the
powers hereby conferred shall and shall always be deemed to have been done by us/ Joint Venture.

APPENDIX II
Page 2
IN WITNESS WHEREOF WE THE PRINCIPALS ABOVE NAMED HAVE EXECUTED

THIS POWER OF ATTORNEY ON THIS …………………. DAY OF ………. 2..…
For ……………………..
(Signature)
……………………..
(Name & Title)
For ……………………..
(Signature)
……………………..
(Name & Title)
Witnesses:
1.
2.
………………………………………
(Executants)

(To be executed by all the Members of the Joint Venture)
Notes:
The mode of execution of the Power of Attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
executant(s) and when it is so required, the same should be under common seal affixed in
accordance with the required procedure.
Also, wherever required, the Applicant should submit for verification the extract of the
charter documents and documents such as a board or shareholders’ resolution/ power of
attorney in favour of the person executing this Power of Attorney for the delegation of
power hereunder on behalf of the Applicant.

APPENDIX III
FORMAT FOR JOINT BIDDING AGREEMENT FOR JOINT VENTURE
Refer Clause 79(M)
(To be executed on Stamp paper of appropriate value)
THIS JOINT BIDDING AGREEMENT is entered into on this the ………… day of …………
20…
AMONGST
1. {………… Limited, a company incorporated under the Companies Act, 1956} and
having its registered office at ………… (hereinafter referred to as the “First Party”
which expression shall, unless repugnant to the context include its successors and
permitted assigns). The “First Party” is the lead partner with ..…. % share in the
joint venture.
AND
2. {………… Limited, a company incorporated under the Companies Act, 1956} and
having its registered office at ................. (hereinafter referred to as the “Second Party”
which expression shall, unless repugnant to the context include its successors and
permitted assigns).The “Second Party” is the lead partner with ..…. % share in the
joint venture..
WHEREAS,
(A) THE Water Resources Department, Govt. of Odisha represented through the Chief
Construction Engineer, Deo Irrigation Project, Karanjia, District-Mayurbhanj and
having its offices at Office ofthe Superintending Engineer, Deo Head Works Division,
Karanjia, Odisha (hereinafter referred to as the “Employer” which expression shall,
unless repugnant to the context or meaning thereof, include its administrators,
successors and assigns) has invited applications (the Applications”) by its Invitation
for Bids (IFB) with Bid Identification No. 03/CCEDIP of 2023-24 (Online) dated
……..........……(the “SBD”) for qualification of bidders (Name of the project to be
inserted) on Percentage rate Project (the “Project”) through a Percentage rate
Contract.
(B) The Parties are interested in jointly bidding for the Project as members of a Joint
Venture and in accordance with the terms and conditions of the Bid document and
other bid documents in respect of the Project, and
(C) It is a necessary condition under the Bid document that the members of the Joint
Venture shall enter into a Joint Bidding Agreement and furnish a copy thereof with the
Application.
NOW IT IS HEREBY AGREED as follows:
1. Definitions and Interpretations
In this Agreement, the capitalized terms shall, unless the context otherwise requires,
have the meaning ascribed thereto under the Bid.
2. Joint Venture
2.1 The Parties do hereby irrevocably constitute a Joint Venture (the “Joint Venture”) for
the purposes of jointly participating in the Bidding Process for the Project.
2.2 The Parties hereby undertake to participate in the Bidding Process only through this
Joint Venture and not individually and/ or through any other Joint Venture constituted
for this Project, either directly or indirectly.

APPENDIX III
Page 2
3. Covenants
The Parties hereby undertake that in the event the Joint Venture is declared the
selected Bidder and awarded the Project, it shall enter into a percentage Contract with
the Employer for performing all its obligations as the Contractor in terms of the
Contract for the Project.
4. Role of the Parties
The Parties hereby undertake to perform the roles and responsibilities as described
below:
(a) The First Party shall be the Lead member of the Joint Venture and shall have
the power of attorney from all Parties for conducting all business for and on
behalf of the Joint Venture during the Bidding Process and until the Appointed
Date under the Contract;
(b) The Second Party shall be {the Member of the Joint Venture; and}
5. Joint and Several Liability
The Parties do hereby undertake to be jointly and severally responsible for all
obligations and liabilities relating to the Project and in accordance with the terms of
the Bid and the Contract, till such time as the completion of the Project is achieved
under and in accordance with the Contract.
6. Share of work in the Project
The Parties agree that the proportion of construction in the Contract to be allocated
among the members shall be as follows:
First Party:
Second Party:
Further, the Lead Member (First Party) shall itself undertake and perform at least 51
(Fifty one) per cent or above and the Second party shall itself undertake and perform
at least 25 (Twenty five) per cent or above respectively of the total project if the
Contract is allocated to the Joint Venture.
7. Representation of the Parties
Each Party represents to the other Party as of the date of this Agreement that:
(a) Such Party is duly organized, validly existing and in good standing under the
laws of its incorporation and has all requisite power and authority to enter into
this Agreement;
(b) The execution, delivery and performance by such Party of this Agreement has
been authorized by all necessary and appropriate corporate or governmental
action and a copy of the extract of the charter documents and board resolution/
power of attorney in favour of the person executing this Agreement for the
delegation of power and authority to execute this Agreement on behalf of the
Joint Venture Member is annexed to this Agreement, and will not, to the best
of its knowledge:
(i) require any consent or approval not already obtained;
(ii) violate any Applicable Law presently in effect and having applicability
to it;

APPENDIX III
Page 3
(iii) violate the memorandum and articles of association, by-laws or other applicable
organizational documents thereof;
(iv) violate any clearance, permit, concession, grant, license or other governmental
authorization, approval, judgment, order or decree or any mortgage agreement,
indenture or any other instrument to which such Party is a party or by which such Party
or any of its properties or assets are bound or that is otherwise applicable to such Party;
or
(v) create or impose any liens, mortgages, pledges, claims, security interests, charges or
Encumbrances or obligations to create a lien, charge, pledge, security interest,
encumbrances or mortgage in or on the property of such Party, except for
encumbrances that would not, individually or in the aggregate, have a material adverse
effect on the financial condition or prospects or business of such Party so as to prevent
such Party from fulfilling its obligations under this Agreement;
(c) this Agreement is the legal and binding obligation of such Party, enforceable in
accordance with its terms against it; and
(d) there is no litigation pending or, to the best of such Party's knowledge,
threatened to which it or any of its affiliates is a party that presently affects or
which would have a material adverse effect on the financial condition or
prospects or business of such Party in the fulfillment of its obligations under
this Agreement.
8. Termination
This Agreement shall be effective from the date hereof and shall continue in full force
and effect until Project completion (the “Defects Liability Period”) is achieved under
and in accordance with the Percentage rate Contract, in case the Project is awarded to
the Joint Venture. However, in case the Joint Venture is either not qualified for the
Project or does not get selected for award of the Project, the Agreement will stand
terminated in case the Applicant is not pre-qualified or upon return of the Bid Security
by the Employer to the Bidder, as the case may be.
9. Miscellaneous
9.1 This Joint Bidding Agreement shall be governed by laws of {India/ Odisha}.
9.2 The Parties acknowledge and accept that this Agreement shall not be amended by the
Parties without the prior written consent of the Employer.

APPENDIX III
Page 4
IN WITNESS WHEREOF THE PARTIES ABOVE NAMED HAVE EXECUTED AND

DELIVERED THIS AGREEMENT AS OF THE DATE FIRST ABOVE WRITTEN.
SIGNED, SEALED AND DELIVERED SIGNED, SEALED AND DELIVERED
For and on behalf of
LEAD MEMBER by: SECOND PART
(Signature) (Signature)
(Name) (Name)
(Designation) (Designation)
(Address) (Address)
In the presence of:
1. 2.
Notes:
1. The mode of the execution of the Joint Bidding Agreement should be in
accordance with the procedure, if any, laid down by the Applicable Law and the
charter documents of the executants(s) and when it is so required, the same
should be under common seal affixed in accordance with the required procedure.
2. Each Joint Bidding Agreement should attach a copy of the extract of the charter
documents and documents such as resolution / power of attorney in favour of the
person executing this Agreement for the delegation of power and authority to
execute this Agreement on behalf of the Joint Venture Member.
3. Clause Deleted.

SECTION-III FORMS & ANNEXURES
APPENDIX IV
Page 1
Statement of Legal Capacity
(To be forwarded on the letterhead of the Applicant/ Lead Member of Joint Venture)
Ref. Date:
To,
Dear Sir,
We hereby confirm that we/ our members in the Joint Venture (constitution of
which has been described in the application) satisfy the terms and conditions
laid out in the Bidding document.
We have agreed that ................................. (insert member’s name) will act as the
Lead Member of our Joint Venture.*
We have agreed that ............................... (insert individual’s name) will act as our
representative/ will act as the representative of the Joint Venture on its
behalf* and has been duly authorized to submit the Bidding Document.
Further, the authorized signatory is vested with requisite powers to furnish
such letter and authenticate the same.
Thanking you,
Yours faithfully,
(Signature, name and designation of the authorised signatory)
For and on behalf

of……………………………..
*Please strike out whichever is not applicable.

SECTION – IV
GENERAL CONDITIONS OF CONTRACT (GCC)

INDEX
Page
Sl. No. Particulars
No
1 2 3
Section-IV (General Conditions of Contract)
A. General
1.0 Interpretation 1
2.0 Engineer-in-Charge Decision 1
3.0 Delegation 1
4.0 Communication 1
5.0 Sub contracting 1
6.0 Other contractors 2
7.0 Personnel 2
8.0 Contractor’s risk 3
9.0 Insurance 3
10.0 Site Inspection 4
11.0 Contractor to execute the works 4
12.0 Diversion of Streams/ Nallas/ Drains 4
13.0 Power Supply 5
14.0 Temporary Diversion (Works on Highways) 5
15.0 Ramps 6
16.0 Monsoon Damages 6
17.0 The works to be completed by the Intended Completion Date 6
18.0 Safety 6
19.0 Discoveries 6
20.0 Possession of site 6
21.0 Access to site 6
22.0 Instructions 6
23.0 Settlement of disputes 7
B. Time for completion
24.0 Period of completion 8
26.0 Speed of work 8
27.0 Suspension of works by Contractor 9
28.0 Extension of completion date 9
29.0 Delays ordered by Engineer-in-charge 10
30.0 Early Reporting 10
Page
Sl. No. Particulars
No
1 2 3
31.0 Management meetings 10
C. Quality Control
32.0 Identifying defects 11
33.0 Tests 11
34.0 Action in case of improper materials & workmanship 11
35 .0 Action and compensation payable in case of bad works 11
36.0 Quality control 12
D. Cost Control
37.0 Contract price-Schedule of payment-Bill of Quantities 12
38.0 Change in Quantities 12
39.0 Cash flow forecast 13
40.0 Price Bid and Payment Schedules 13
41.0 Measurements & Payments 14

42. 0 Interest on money due to contractor 15
43.0 Commissioning of project 16
44. 0 Certificate of completion of works 16
45.0 Taxes included in the bid 17
46. 0 Escalation in prices 17
47.0 Liquidated damages for delay 23
48 .0 Rescission of contract 23
49. 0 Mobilization Advance 24
50. 0 Security Deposits 25
51 .0 Cost of repairs 25
E. Finishing the Contract
52 .0 Completion 26
53.0 Takeover 26
54.0 Final Account 26
55.0 Termination 26
56.0 Payment upon termination 27
57.0 Property 27
58.0 Release form performance 27
Page
Sl. No. Particulars
No
1 2 3
F. Other General Conditions
59.0 Water supply 28
60.0 Electrical Power 28
61.0 Land 28
62.0 Approach roads and roads in works area 29
63.0 Payment for camp construction 29
64.0 Explosives and fuel storage tanks 29
65.0 Labour 30
66.0 Safety measures 30
67.0 Fair wage clause 31
68.0 Indemnity Bond 38
69.0 Compliance with Labour regulations 38
70.0 Salient features-Labour law applicable 39
71.0 Liabilities of the contractor 40
72.0 Contractor’s staff, representatives and Labour 41
73.0 Accommodation and food 42
74.0 Relationship 42
75.0 Protection of adjoining premises 42
76.0 Work during night (or)on Sundays and Holidays 42
77.0 Layout of materials stacks 42
78.0 Use of Blasting materials 42
79.0 Plant and equipment 43
80.0 Steel forms 43
81.0 Inconvenience to the Public 43
82.0 Conflict of interest 43
83.0 Contract documents and materials to be treated as confidential 44
84.0 General obligations of Contractor 44
85.0 Security measures 44
86.0 Fire fighting measures 44
87.0 Sanitation 45
88.0 Training of personnel 45
89.0 Ecological balance 45
Page
Sl. No. Particulars
No
1 2 3
90.0 Preservation of existing vegetation 46
91.0 Possession of prior to completion 46
92.0 Access to contractor’s Books 47
93.0 Drawings to be kept at site 47
94.0 B.I.S Books and Standard Specification/OPWD Code to be kept at site 47
95.0 Site order book 47
96.0 Variation by way of modification, Omissions or Additions 47
97.0 The Power to make Additions and Alteration in Drawing or 47
Specification etc.
98.0 Care and Diversion of river/steam 48
99.0 Income Tax 48
100.0 Royalty charges 48
101.0 VAT 48
102.0 Labour welfare cess 49
103.0 Supply of construction material 49
104.0 Setting Out 49
105.0 Site Data 49
106.0 Sufficiency of contract price 49
107.0 Un-forcible difficulties 49
108.0 Rights of way and facilities 50
109.0 Avoidance of Interference 50
110.0 Access route 50
111.0 Transport of goods 50
112.0 Contractor’s equipment 51
113.0 Progress reports 51
114.0 Designs 52
115.0 Programme 53
116.0 Charge of site 54
117.0 Changes in drawing 54
118.0 Force Majeure 55
SECTION – IV GENERAL CONDITIONS OF CONTRACT
SECTION – IV
GENERAL CONDITIONS OF CONTRACT

A. GENERAL
1 Interpretation:
1.1 In interpreting these Conditions of Contract, singular also means plural, male also means
female, and vice-versa. Headings have no significance. Works have their normal meaning
under the language of the contract unless specifically defined. The Engineer-in-Charge will
provide instructions clarifying queries about the conditions of Contract.
1.2 The documents forming the Contract shall be interpreted in the following order of priority:
a) Articles of Contract
b) Letter of Acceptance, notice to proceed with the works
c) Contractor's Bid (Technical bid)
d) Conditions of contract(Vol I)
e) Specifications
f) Drawings
g) Any other document listed as forming part of the Contract.
2 Engineer-in-Charge's Decisions:
2.1 Except where otherwise specifically stated, the Engineer-in-Charge will decide the contractual
matters between the Department and the Contractor in the role representing the Department.
3. Delegation:
3.1 The Engineer-in-Charge may delegate any of his duties and responsibilities to other
officers and may cancel any delegation by an official order issued.
4. Communications:
4.1 Communications between parties, which are referred to in the conditions, are effective only
when in writing. A notice shall be effective only when it is delivered (in terms of Indian
Contract Act)
4.2 The contractor at time of signing of Agreement shall furnish the permanent and temporary
address of the firm for correspondence. He shall also designate his authorized representative
for liasioning with the Department. In case of change of authorized representative, the new
representative shall be promptly designated. The e-mail address, telephone number and Fax
number of the firm & the representative shall also be furnished.
5. Sub-contracting:
5.1 If the prime contractor desires to sub-let a part of the work, he should submit the same at the
time of filing Bids itself or during execution, giving the name of the proposed Sub-contractor,
along with details of his qualification and experience. The Bid Accepting Authority should

verify the experience of the Sub-contractor and if the Sub-contractor satisfies the qualification
criteria in proportion to the value of work proposed to be sub-let, including his past track
record of completion and quality of work, he may permit the same. The total value of works
to be awarded on sub-letting shall not exceed 50% of contract value. The extent of subletting
shall be added to the experience of the sub-contractor and to that extent deducted from that of
the main contractor. No part of the work can be sublet to other short-listed bidder of Barrage
Projects of Odisha.
6. Other Contractors:
6.1 The Contractor shall cooperate and share the Site with other contractors, Public authorities,
utilities, and the Department. The Contractor shall also provide facilities and services for
them as directed by the Engineer-in-charge.
7. Personnel:
7.1 The Contractor shall employ the required Key Personnel named in the Schedule of Key
Personnel to carry out the functions stated in the Schedule or other personnel approved by the
Engineer-in-charge. The Engineer-in-Charge will approve any proposed replacement of Key
Personnel only if their qualifications, abilities, and relevant experience are substantially equal
to or better than those of the personnel listed in the Schedule.
7.2 Failure to employ the required technical personnel including quality management staff by the
contractor, the employer would engage any quality assurance staff for implementing quality
management Plan. The amounts spent on such deployment will be recovered from the
contractor over and above the provision made in part two of schedule-A from the contractors
bills. However, this will not absolve the contractor from the responsibility of quality
management on contract works.
7.3 The technical personnel including quality assurance personnel should be on full time and
available at site whenever required by Engineer-in-Charge to take instructions.
7.4 The names of the technical personnel including quality assurance personnel to be employed
by the contractor should be furnished in the statement enclosed separately.
7.5 In case the contractor is already having more than one work on hand and has undertaken more
than one work at the same time, he should employ separate technical and quality assurance
personnel on each work.
7.6 If the contractor fails to employ technical and quality assurance personnel the work will be
suspended, department will engage technical and quality assurance personnel and recover the
cost thereof from the contractor. This will not absolve the contractor from the responsibly of
maintaining quality of work and implementing quality management plan.
7.7 If the Engineer-in-Charge asks the Contractor to remove a person who is a member of
Contractor's staff or his work force stating the reasons, the Contractor shall ensure that the
person leaves the site forthwith and has no further connection with the work in the contract.
7.8 All Contractors’ personnel employed at the plant at any time during the period covered by the
present Contract will be provided by him. The Employer is not liable for personnel in any way
and cannot be held responsible in the event of litigation of any sort between the Contractor
and members of plant personnel or their representatives

8. Contractor’s Risks:
8.1 All risks of loss or damage to physical property and of personnel injury and death, which arise
during and in consequence of the performance of the Contractor, are the responsibility of the
Contractor.
9. Insurance:
9.1 The Contractor shall provide, in the joint names of the Department and the contractor,
insurance cover from the start date to the end of the Defects Liability Period i.e., for 60
months from the date of commissioning & for maintenance period of 5 years or 5 years of
flood seasons whichever is more for the following events.
i. Loss of or damage of property in connection with the Contract; and
ii. Personal injury or death of persons employed for construction
iii. Loss of or damage to the Works, Plant and Materials
iv. Loss or damage to the Equipment.
The minimum insurance amounts shall be:
(a) For the Works, Plant and Materials: Amount fixed by insurance company for 5% of
the Contract Price.
(b) For loss or damage to Equipment: Amount fixed by insurance company for 5% of
the Contract Price.
(c) For loss or damage to property (except the Works, Plant, Materials, and Equipment)
in connection with Contract: Amount fixed by insurance company for 2% of the
Contract Price.
(d) For personal injury or death of the contractor’s employees or other people:
For death: Insurance coverage of Rs. 5.00 lakhs per occurrence
For injury: Insurance coverage of Rs. 1.00 lakh per occurrence
9.2 Policies and certificates of insurance for events i. & ii. above shall be delivered by the
Contractor to the Engineer-in-Charge at the time of concluding Contract. The policies and
certificates of insurance for the events (iii) & (iv) of above clause shall be delivered by the
contractor to Engineer-in-Charge on commencement of work & after finalization of planning
& design. All such insurance shall provide for compensation to be payable to rectify the loss
or damage incurred.
i. The contractor shall furnish insurance policy in force in accordance with proposal
furnished in the Bid and approved by-the Department for concluding the contract.
ii. The contractor shall also pay regularly the subsequent insurance premium and
produce necessary receipt to the Engineer-in-Charge, well in advance.
iii. In case of failure to act in the above said manner the department will pay the
premium and the same will be recovered from the Contractors payments.
9.3 Alterations to the terms of insurance shall not be made without the approval of the Engineer-
in-Charge.
Any amounts not insured or not recovered from the insurers shall be borne by the Contractor
in accordance with their responsibilities under Clause-9.1 above.
The Contractor shall, except if and so far as the Contract provides otherwise, indemnify the

Employer against all losses and claims in respect of:

a. Death of or injury to any person, or,
b. Loss of or damage to any property (other than the Works),
Which may arise out of in consequent of the Operation and Maintenance of the Facility and
the remedying of any defects therein, and against all claims proceedings, damages, costs,
charges and expenses whatsoever in respect thereof or in relation thereto.
The insurance policy shall include a cross liability clause such that the insurance shall apply to
the Contractor and to the Employer as separate insurers.
The Employer shall not be liable for or in respect of any damages or compensation payable to
any workman or other person in the employment of the Contractor or any Subcontractor, The
Contractor shall indemnify and keep indemnified the employer against all such damages and
compensation, other than those for which the Employer is liable as aforesaid, and against all
claims, proceedings, damages, costs, charges, and expenses whatsoever in respect thereof or in
relation thereto.
The Contractor shall insure against such liability and shall continue such insurance during the
whole of the time that any persons are employed by him on the Facility. Provided that, in
respect of any persons employed by any Subcontractor, the Contractor’s obligations to insure
as aforesaid under this Sub-Clause shall be satisfied if the Subcontractor shall have insured
against the liability in respect of such persons in such manner that the Employer is
indemnified under the policy, but the Contractor shall require such Subcontractor to produce
to the Employer, when required, such policy of insurance and receipt for the payment of the
current premium.
In the event that the Contractor or the Employer fails to comply with conditions imposed by
the insurance policies affected pursuant to the Contract, each will indemnify the other against
all losses and claims arising from such failure according to the Contract Conditions.
10. Site Inspections:
10.1 The contractor should inspect the site and also proposed quarries of choice for materials
source of water and quote his bid price including quarrying, conveyance and all other charges
etc.
10.2 The responsibility for arranging the land for borrow area rests with the Contractor and no
separate payment will be made for procurement or otherwise. The contractor's quoted bid
price will be inclusive of land cost.
11. Contractor to Execute the Works:
11.1 The Contractor shall conduct Surveys, detailed investigation, Planning, approval of designs,
construction of all component, supply & erection of mechanical and electrical equipments and
Commission the Work in accordance with the approved specifications and Drawings and
work programme.
12. Diversion of Streams / Nallas / Drains:
12.1 The contractor shall at all time carry out construction of cross drainage works in a manner
creating least interference to the natural flow of water while consistent with the satisfactory
execution of work. A temporary diversion shall be formed by the contractor at his cost where
necessary. No extra payment shall be made for this work.

12.2 No separate payment for bailing out sub-soil water, drainage or locked up rain water for
diversion, shoring, foundations, bailing of pumping water either from excavation of soils from
foundations or such other incidental will be paid. The bid price to be quoted by the contractor
is for the finished item of work in situ and including all the incidental charges. The borrow
pits are also to be de-watered by the contractor himself at his expense, if that should be found
necessary.
12.3 The work of diversion arrangements should be carefully planned and prepared by the
contractor and forwarded to the Engineer-in-Charge technically substantiating the proposals
and approval of the Engineer-in-Charge obtained for execution.
12.4 The contractor has to arrange for bailing out water, protection to the work in progress and the
portion of works already completed and safety measures for men and materials and all
necessary arrangements to complete the work.
12.5 All the arrangements so required should be carried out and maintained at the cost of the
contractor and no separate or additional payment is admissible.
12.6 Necessary Coffer Dams and ring bunds have to be constructed at the cost of contractor and
same are to be removed after the completion of the work. The contractor has to quote his bid
price keeping the above in view.
13. Power Supply:
13.1 The contractor shall make his own arrangements for obtaining power from the Electricity
Distribution Company (DISCOM) for carrying out construction work at his own cost. The
contractor will pay the bills of DISCOM for the cost of power consumed by him.
13.2 The contractor shall satisfy all the conditions and rules required as per Indian Electricity Act
1910 and under Rule-45(I) of the Indian Electricity Rules, 1956 as amended from time to time
and other pertinent rules.
13.3 The power shall be used for bonafide Departmental work only.
14. Temporary Diversions (Works on Highways):
14.1 The contractor shall at all time carryout work on the highway in a manner creating least
interference to the flow of traffic while consistent with the satisfactory execution of the same.
For all works involving improvements to the existing highway, the contractor shall in
accordance with the directions of the Engineer-in-Charge provide and maintain during the
execution of the work a passage for traffic, either along a part of the existing carriage way
under improvement or along a temporary diversion constructed close to the highway.
14.2 If in the opinion of the Engineer-in-Charge, it is not possible to pass the traffic on part width
of the carriage-way for any reason, a temporary diversion close to the highway shall be
constructed as directed. It shall be paved with the materials such as hard murum, gravel and
stone, metal to the specified thickness as directed by the Engineer-in-Charge. In all cases, the
alignment, gradients and surface type of the diversion including its junctions, shall be
approved by the Engineer-in-Charge before the highway is closed to traffic.
14.3 The contractor shall take all necessary measures for the safety of traffic during construction
and provide erect and maintain such barricades, including signs, markings, flags lights and
information and protection of traffic approaching or passing through the section of the

highway under improvement. Before taking up any construction, an agreed phased

programme for the diversion of traffic on the highway shall be drawn up in consultation with
the Engineer-in-charge.
14.4 The barricades erected on either side of the carriage way portion of the carriage way closed to
traffic, shall be of strong design to resist violation and painted with alternative black and
white stripe. Red lanterns or warnings lights of similar type shall be mounted on the
barricades at night and kept lit throughout from sunset to sunrise.
15. Ramps:
Ramps required during execution may be formed wherever necessary and same are to be
removed after completion of the work. No separate payment will be made for this purpose.
16. Monsoon Damages:
Damages due to rain or flood either in cutting or in banks shall have to be made good by the
contractor till the work is handed over to the Department. The responsibility of de-silting and
making good the damages due to rain or flood rests with the contractor. No extra payment is
payable for such operations and the contractor shall therefore, has to take all necessary
precautions to protect the work done during the construction period.
17.0 The works to be completed by the Intended Completion Date:
The Contractor may commence execution of the Works on the Start Date and shall carry out
the Works in accordance with the programme submitted by the Contractor, as updated with
the approval of the Engineer-in-Charge, and complete the work by the Intended Completion
Date.
18.0 Safety:
The Contractor shall be responsible for the safety of all activities on the Site.
19.0 Discoveries:
Anything of historical or other interest or of significant value unexpectedly discovered on the
Site is the property of the Government. The Contractor is to notify the Engineer-in-Charge of
such discoveries and carry out the Engineer-in-Charges instructions for dealing with them.
20.0 Possession of the Site.
20.1 The Department shall give possession of the site to the Contractor. If possession of a part site
is given, the Department will ensure that the part site so handed over is amenable to carryout
the work at site by the Contractor.
21.0 Access to the Site:
21.1 The Contractor shall provide the Engineer-in-Charge any person authorized by the Engineer-
in-Charge, access to the site and to any place where work in connection with the Contract is
being carried out or is intended to be carried out.
22.0 Instructions:
22.1 The Contractor shall carry out all instructions of the Engineer-in-Charge comply with all the
applicable local laws where the Site is located.

23.0 Settlement of Disputes:

23.1 If any dispute or difference of any kind whatsoever arises between the department and the
Contractor in connection with, or arising out of the Contract, whether during the progress of
the works or after their completion and whether before or after the termination, abandonment
or breach of the Contract, it shall in the first place, be referred to for settlement by the
Engineer-in-Charge who shall, within a period of thirty days of receipt of request of the
Contractor to do so, give written notice of his decision to the Contractor. Upon receipt of the
written notice of the decision of the Engineer-in-Charge, the Contractor shall promptly
proceed without delay to comply with such notice of decision.
23.2 If the Engineer-in-Charge fails to give notice of his decision in writing within a period of
thirty days after being requested or if the Contractor is dissatisfied with the notice of the
decision of the Engineer-in-Charge, the Contractor may within thirty days of receipt of the
notice of decision appeal to the Chief Construction Engineer who will give notice of his
decision within thirty days of receipt of the appeal. In case of failure of Chief Construction
Engineer to give the decision within stipulated period or if the contractor is dissatisfied with
the decision, he may within thirty days of receipt of such notice, appeal to the Chief Engineer
who shall offer an opportunity to the contractor to be heard and to offer evidence in support of
his appeal. The Chief Construction Engineer shall give notice of his decision within a period
of thirty days after the Contractor has given the said evidence in support of his appeal. Such
decision of the Chief Construction Engineer, in respect of every matter so referred shall be
final and binding upon the Contractor and shall forthwith be given effect to by the Contractor,
who shall proceed with the execution of the works with all due diligence whether he requires
further appeal as hereinafterprovided, or not. If the Chief Construction Engineer fails to give
notice of his decision, as aforesaid within a period of thirty days after being requested as
aforesaid, or if the Contractor be dissatisfied with any such decision, then the contractor
within thirty days may refer the matter or matters in dispute to Principal Secretary to
Government in Department of Water Resources who shall decide within thirty days of receipt
of such reference by the contractor and his decision will befinal & binding.
23.3 In case the Contractor is dissatisfied with any such decision of Government, for the purpose
of jurisdiction in the event of any dispute the contract would be deemed to have been entered
in to within the State of Odisha and it is agreed that neither party to the contract will be
competent to bring a suit in regard to the matter by this contract at any place outside the state
of Odisha .

B.TIME FOR COMPLETION

24. Period of Completion:
24.1 Time is the essence of the contract. The total period of completion is 30 calendar monthsfrom
the date of issue of work order, which shall be the date of commencement of work. The
period is inclusive of rainy season. After signing the contract, the Engineer-in-Charge shall
forthwith notify the contractor to go ahead with the work with issue of work order & the
contractor shall forthwith begin the work. The contractor shall furnish a work programme
containing CPM/PERT network within fifteen days of signing of contract so as to achieve the
milestones specified in the bid.
24.2 This being an EPC contract on turnkey EPC basis, conducting of surveys, investigation,
planning and design, preparation of land plan schedules are within the scope of the contract
and the contractor shall meticulously plan so as to obtain the required site for carrying out the
work in all schemes simultaneously.
24.3 The contractor shall bear all costs and charges for special or temporary way leases required
by him in connection with access to the site. The contractor shall also provide at his own cost
any additional accommodation outside the site required by him for the purposes of the work.
25. Construction Programme:
25.1 The Contractor shall furnish within fifteen days of signing of the contract a work programme,
containing CPM/PERT showing the sequence in which he proposes to carry out the work,
monthly progress expected to be achieved, indicating date of procurement of materials plant
and machinery. The schedule should be such that it is practicable to achieve completion of the
whole work within the time limit fixed and in keeping with the Mile Stone programme
specified and shall obtain the approval of the Engineer-in-charge. Further, rate of the progress
as in the program shall be kept upto date. In case it is subsequently found necessary to alter
this program, the contractor shall submit sufficiently in advance the revised programme
incorporating necessary modifications and get the same approved by the Engineer-in-charge.
The Engineer-in-Charge will get the program approval by the Chief Engineer before
communicating to the contractor.
The Engineer-in-Charge shall have, all times, the right, without any way violating this
contract, or forming grounds for any claim, to alter the order of progress of the works or any
part thereof and the contractor shall after receiving such directions proceed as per the order
directed.
26 Speed of Work:
26.1 The Contractor shall at all times maintain the progress of work to conform to the latest
operative progress schedule approved by the Engineer-in-Charge. The contractor should
furnish progress report indicating the programme and progress once in a month.
26.2 Delays in Commencement or progress or neglect of work:
If, at any time, the Engineer-in-Charge shall be of the opinion that the Contractor is delaying
Commencement of the work or violating any of the provisions of the Contract or is neglecting
or delaying the progress of the work, he shall so advise the Contractors in writing and at the
same time demand compliance in accordance with instructions to Bidder and conditions of
Contract. If the Contractor neglects to comply with such demand within seven days after
receipt of such notice, it shall then or at any time thereafter, be lawful for the Engineer-in-
Charge to take suitable action in accordance with relevant Clauses of contract.

27 Suspension of Works by the Contractor:

27.1 If the Contractor suspends the works, or sublet the work without sanction of the Engineer-in-
Charge, or in the opinion of the Engineer-in-Charge shall neglect or fail to proceed with due
diligence in the performance of his part of the Contract as laid down in the Schedule rate of
progress, or if he shall continue to default or repeat such default, the Engineer-in-Charge shall
take action in accordance with Clauses of termination of contract.
28. Extension of completion date:
28.1 No claim for compensation on account of delays or hindrances to the work from any cause
whatever shall be accepted. Reasonable extension of time will be allowed only by
Government in Dept. of Water Resources, competent to sanction the extension, for
unavoidable delays, such as may result from cause(s), which in the opinion of the Engineer-
in-Charge, are undoubtedly beyond the control of the contractor. The Engineer-in-Charge
shall assess the period of delay or hindrance caused by any written instructions issued by him.
28.2 The Contractor shall give written notice to the Engineer-in-Charge whenever planning or
progress of the works is likely to be delayed or disrupted unless any further drawings or order
including a direction, instruction or approval is issued by the Engineer-in-Charge within a
reasonable time. The notice shall include details of the drawing or order required and of why
and by when it is required and of any delay or disruption likely to be suffered if it is late. If by
reason of any failure or inability of the Engineer-in-Charge to issue within a reasonable time
in all the circumstances, any drawing or order requested by the contractor the Contractor
suffers delay, then the Engineer-in-Charge shall take such delay into account in determining
any extension of time for which no compensation shall be claimed by the contractor.
28.3 In the event of the Engineer-in-Charge failing to issue necessary instructions and thereby
causing delay and hindrance to the contractor, the latter shall have the right to appeal to the
Chief Construction Engineer of the Circle whose decision will be final and binding. The
contractor shall lodge in writing to the Engineer-in-Charge a Statement for time extension for
any delay or hindrance referred to above, within thirty (30) days from its occurrence;
otherwise no extension of time will be allowed.
28.4 Whenever authorized alterations or additions made during the progress of the work are of
such a nature in the opinion of the Engineer-in-Charge as to justify an extension of time in
consequence thereof, such extension will be granted in writing by the Engineer-in-Charge or
other competent authority when ordering such alterations or additions.
28.5 Application for extension of time for the completion of a work on the grounds of unavoidable
hindrance or any other grounds shall be submitted by the contractor within 30 days of such
hindrance & the Engineer-in-Charge -in-Charge shall authorize or recommend such extension
of time as deemed necessary or proper within fifteen days of the receipt of the such an
application. In cases where the sanction of the higher authorities to the grant of extension of
time is necessary, the Engineer-in-Charge -in-Charge should send his recommendation as
expeditiously as possible. The higher authority should communicate his decision within 60
days from the date of receipt of recommendation in his office. If the orders of the competent
authority are not received in time, the Engineer-in-Charge may grant extension of time under
intimation to the concerned authorities so that the contract might remain in force, but while
communicating this extension of time, he must inform the contractor that the extension is
granted without prejudice to Government’s right to levy compensation under relevant clauses
of contract.

28.6 The power to grant extension of time vests with Government in Department of Water
Resources only.
29.0 Delay Ordered by the Engineer-in-Charge.
The Engineer-in-Charge may instruct the Contractor to delay the start or progress of any
activity within the Work.
30.0 Early Warning:
30.1 The contractor is to bring to the notice of the Engineer-in-Charge at the earliest opportunity of
specific likely future events or circumstances that may adversely affect the Execution of
work.
30.2 The Contractor shall cooperate with the Engineer-in-Charge in making and considering
proposals for how the effect of such an event or circumstance can be avoided or reduced by
anyone involved in the work and in carrying out any resulting instruction of the Engineer-in-
Charge.
31.0 Management Meetings:
The Engineer-in-Charge may require the Contractor to attend management meetings. The
business of a management meeting shall be to review the programme for remaining work and
to deal with matters raised in accordance with the early reporting procedure. The minutes of
the meeting shall be given in writing for follow up by the parties.

C. QUALITY CONTROL
32.0 Identifying Defects:
32.1 The Engineer-in-Charge shall check the Contractor's work and notify the Contractor of any
Defects that are found. Such checking shall not affect the Contractor's responsibilities. The
Engineer-in-Charge may instruct the Contractor to verify the Defect and to uncover and test
any work that the Engineer considers may be a Defect.
33.0 Tests:
33.1 If the Engineer-in-Charge instructs the Contractor to carry out a test not specified in the
Specification to check whether any work has a Defect, the Contractor shall promptly comply
and pay for the test and any sampling.
34.0 Action in case of improper materials and workmanship:
34.1 If in the opinion of the Engineer-in-Charge any work or part thereof is executed with
improper materials or defective workmanship the contractor(s) shall when required by the
Engineer-in-Charge, forthwith re-execute the same and substitute proper materials and
workmanship and in case of default by the contractor(s) in so doing within a week from the
date of the requisition, the Engineer-in-Charge shall have full power to employ other person
to re-execute the work and the cost thereof shall be borne by the contractor(s). Every time
notice of a Defect is given, the Contractor shall correct the notified defect within the length of
time specified by the Engineer-in-Charge's notice.
35.0 Action and compensation payable in case of bad work:
35.1 If at any time before security deposit is refunded to the contractor it shall appear to the
Engineer-in-Charge or his subordinate in charge of the work that any work has been executed
with unsound, imperfect or unskillful workmanship or with materials of inferior quality or
that any materials or article provided by him for the execution of the work are unsound or of a
quality inferior to that contracted for or otherwise not in accordance with contract, it shall be
lawful for Engineer-in-Charge to intimate this fact in writing to the contractor and then
notwithstanding the fact that the work, materials or article complained of may have been
inadvertently passed, certified and paid for, the contractor shall be bound forthwith to rectify
or remove and reconstruct the work so specified in whole or in part as the case may require or
if so required shall remove the materials or articles so specified and provide other proper and
suitable materials or articles at his own charge and cost and in the event of his failing to do so
within a period to be specified by the Engineer-in-Charge in the written intimation aforesaid,
the contractor shall be liable to pay compensation at the rate of one percent of the agreement
amount for every day not exceeding ten days during which the failure so continues and in the
event of any such failure as aforesaid, the Engineer-in-Charge may rectify or remove and re-
execute the work or remove and replace the materials or articles complained, at the cost of the
contractor. If the Engineer-in-Charge considers that such inferior work or materials as
described above may be accepted or made use of it shall be within his discretion to accept the
same at such reduced rates as he may fix therefore.
35.2 The Engineer-in-Charge shall introduce O.K. cards and prescribe the formats there of. O.K.
cards shall relate to all major components of the work. The contractor / his authorized
representative shall be required to initiate and fill in and present the O.K. card to the
construction staff who would check the respective items and send to Engineer-in-Charge or
his representative for final check and clearance / O.K. Any defects pointed out by the

supervision staff of department shall promptly be attended to by the contractors and the fact
of doing so be duly recorded on the back of O.K. card.
35.3 The Engineer-in-Charge may also introduce checklists, which shall be kept in Bound registers
by the construction supervision staff. The contractor may be required to fill up these lists in
the first instance and shall be subsequently checked by the Construction / Quality Control
Engineers.
36.0 Quality Control:
Quality control monitoring reports, test results, reports - of corrective action etc, shall be
furnished to the employer at regular intervals.
Quality Audit shall be got conducted by the Engineer-in-Charge departmentally or by other
organization and the contractor shall extend the testing facilities to them also.
The contractor shall produce the Quality records maintained by him to the department or his
authorizing agent for the quality audit.
D. COST CONTROL
37.0 Contract Price
37.1 The contract price shall be the total value of work on EPC turnkey contract as per contract
agreement including operation & maintenance of the work for five years or five flood
seasons, whichever is more from the date of commissioning of the project.
37.2 The essence of the contract is to develop optimum in-stream storage with no/minimum
submergence of private properties to make the water available for use by the public in
irrigating their land and for other domestic and commercial purpose depending on
availability. It will also facilitate recharging of ground water.
37.3 The contractor will be paid a firm contract price for completion of all works as specified
under the scope of the work under the contract.
37.4 Variation in any respect shall not be considered for compensation.
37.5 Notwithstanding anything that is stated, the contract price once accepted by the employer
shall be final and shall not be subject to any claims on any ground what so ever of the
Contractor.
37.6 The contract price of the total work is divided among different component of works as per the
percentages specified in Financial Bid- Break up of Bid amount and payments will be
regulated accordingly.
37.7 The contractor shall pay all duties and taxes in consequence of his obligations under the
contract and the contract price shall not be adjusted for such costs.
37.8 Contract price will be paid to the Contractor in Indian Rupees only.
38.0 Changes in the Quantities:
38.1 Being a lump sum contract on EPC-Turnkey basis, the contractor is bound to complete the
entire work under the contract on a firm lump sum price quoted and on a single source
responsibility basis. The Contractor shall be deemed to have satisfied himself as to the
correctness and sufficiency of the contract price. Therefore the contractor is bound to execute
all supplemental works that are found essential, incidental and inevitable for completion of

work in all respect during execution of the work and also during Operation and Maintenance
period of five years or five flood seasons whichever is more.
38.2 Entrustment of additional items:
38.2.1 Wherever additional items not contingent on the main work and outside the scope of original
contract are to be entrusted to the original contractor, entrustment of such items and the price
to be paid shall be referred to a committee consisting of serving Engineers of Department of
Water Resources approved by Government for final decision and it shall be binding on the
contactor.
38.2.2 Entrustment of the additional items contingent on the main work will be authorized by the
employer and the contactor shall be bound to execute such additional items at no extra cost to
the employer and the cost of such items shall be deemed to have been included in the contract
price quoted.
39.0 Cash Flow Forecasts:
When the program is updated, the contractor is to provide the Engineer-in-Charge with an
updated cash flow forecast.
40.0 Financial Bid & Payment Schedules:
40.1 The bidder shall quote lump sum Bid Price for the entire work and O&M in the prescribed
format given in APPENDIX -FB of Financial Bid.
40.2 The total work specified under EPC turnkey contract, except the Operation and Maintenance,
is divided into Four major components of work to facilitate payments component wise as
specified in Appendix-FB under Financial Bid. The cost of each of the above components is
to be quoted by the bidder as percentage of the Bid price.
40.3 The payment for each of the components of works shall be limited to the respective amounts
arrived on the basis of percentages specified in Appendix–F.
40.4 The components shown in Appendix-F have been further sub-divided into appropriate stages
for the purpose of stage payment as specified in Appendix-F1 to F4.
40.5 This stage payment shall be limited to the respective amounts arrived on the basis of
percentages specified in the Appendix F1 to F4.
40.6 The stage payment mentioned in F1 to F4 may be further sub divided into sub components
with amount as percentages of the stages by the contractor, which shall be duly approved by
the Chief Engineer before signing of agreement. The sub-component should have relation to
the programme of construction taking due cognizance of interdependency of various
activities. The sum of payment for each of the sub components shall be limited to the
respective stage amounts arrived on the basis of percentages specified in Appendix F1 to F4.
40.7 Payment shall be released only on the basis of completion of work of respective component /
sub-component.
40.8 The Engineer-in-Charge shall check the Contractor’s monthly statement within 7 days of
submission.
40.9 The value of work executed shall be determined by the Engineer-in-charge as per the estimate
prepared by the contractor after approval of design and sanctioned by the competent
authority.

40.10 The Engineer-in-Charge may exclude any item certified in a previous certificate or reduce
the proportion of any item previously certified in any certificate in the light of later
information.
40.11 The contractor shall be permitted to submit their work bills once in a month by 25th of every
month and payment will be made after proper check of quantity and quality within 5 days of
the receipt of the bills in proper shape.
40.12 The Competent authority is empowered to modify the percentage of components, on approval
of design and drawing based on the detailed investigation, detailed drawings and detailed
estimation done by the contractor and sanctioned by competent authority, keeping the total
price bid unaltered.
40.13 The Chief Engineer is empowered to modify the sub components stage wise keeping the
percentages of stages unaltered.
40.14 The contractor shall give “Bill of Quantities” based on the detailed estimates prepared on the
basis of approved design; drawings and items of the estimate shall be suitably clubbed or
grouped for assessment of value of work done.
41.0 Measurement & Payments:
41.1 The contractor shall execute the various components of work as per approved drawings and
specifications. The contractor shall arrange to take and record all measurements of work done
of various components of work in the Measurement Books/Level field books issued to him
and plotted in the cross section sheets and quantities arrived as per actual execution as and
when required.
41.2 In respect of works, Measurement Books/Level field books have to be issued by the Engineer-
in-Charge to Contractor duly certified and numbered for recording measurements and levels.
The Measurement Books/Level field books shall be maintained by Contractor and bills are to
be submitted to the Engineer-in-Charge by the Contractor along with a true extract of the
entire set for checking and making payment. The Engineer-in-Charge has to keep the full set
of true extract with him and return the originals to the agency for further use. The entire
original record shall be finally handed over for record to the Engineer-in-Charge by the
Contractor.
41.3 Measurements will be recorded by the contractor for the finished work only for which all tests
are conducted and work done in accordance with specifications and contract conditions by
using the materials specified in the contract.
41.4 The contractor shall prepare monthly work bills based on the measurements of work done
already recorded as stated above and submit to Engineer-in-Charge duly signed by them or
his authorized signatory for arranging payment. Only completed portions of the works will be
billed as per Break up of components & sub components by the contractor.
41.5 The Engineer-in-Charge shall exercise check to see that the bill submitted by the Contractor is
in accordance with Agreement conditions & certified by the Department quality control
authority and 3rd party quality control agency if both are deployed on the work.
41.6 The Engineer-in-Charge should check the claim with reference to the measurements recorded
to see that the percentage at which the bill is claimed is clearly traceable into the documents
on which payments are to be made. Payments shall be adjusted for recovery of advance
payments, liquidated damages in terms of agreement conditions, security deposit for due
fulfillment of the contract. Recoveries shall be effected towards royalty charges on the

material used and GST and other statutory recoveries as per State and Central Government
rules and Acts.
41.7 In case of over payments or wrong payment if any made to the contractor due to wrong
interpretation of the provisions of the contract or Contract conditions etc., such unauthorized
payment will be deducted in the subsequent bills or final bill for the work or from the bills
under any other contracts with the Government or at any time thereafter from the deposits
available with the Government.
41.8 Any recovery or recoveries advised by the Government Department either state or central, due
to non-fulfillment of any contract entered into with them by the contractor shall be recovered
from any bill or deposits of the contractor.
41.9 No claim shall be entertained, if the same is not represented in writing to the Engineer-in-
Charge within 15 days of its occurrence.
41.10 The contractor is not eligible for any compensation for inevitable delay in handing over the
site or for any other reason. In such case, suitable extensions of time will be granted after
considering the merits of the case.
41.11 The Employer shall within 28 days of receiving a Statement and supporting documents, give
to the Contractor notice of any items in the Statement with which the Engineer in charge
disagrees, with supporting particulars. Payments due shall not be withheld, except that;
a) If anything supplied or work done by the Contractor is not in accordance with the
Contract, the cost of rectification or replacement may be withheld until rectification
or replacement has been completed; and / or
b) If the Contractor was or is failing to perform any work or obligation in accordance
with the contract and as notified by the Engineer in charge, the value of this work, or
obligation may be withheld until the work or obligation has been performed.
The Employer may, in any payment, make any correction or modification that should
properly be made, to any amount previously considered due. Payment shall not be
deemed to indicate Engineer-in-Charge’s acceptance, approval, consent or
satisfaction.
41.12 All progressive payments made to the Contractor shall be reviewed on quarterly basis and
reconciled with the break-up of the schedule. Over payments/under payments made, if any,
shall be adjusted in the next interim/final payments.
41.13 Measurement shall be signed and dated by both parties on the Site. If there is any dispute in
any of the measurements a note to the effect shall be made in the measurement record against
the disputed items and such note shall be signed and dated by both parties engaged in taking
the measurements and the Parties shall discuss and resolve the same in accordance with
relevant clauses of the contract.
42.0 Interest on Money due to the Contractor:
42.1 No omission by the Engineer-in-Charge to pay the amount due upon certificates shall vitiate
or make void the contract, nor shall the contractor be entitled to interest upon any guarantee
fund or payments in arrears, nor upon any balance which may, on the final settlement of his
accounts, found to be due to him.

43.0 Commissioning of Project:

After completion of the work, it shall be run for testing and commissioning in consultation
with Engineer-in-Charge and the defects are to be rectified promptly. The date of
commissioning of the project is to be notified by the Engineer-in-Charge in consultation with
the contractor considering the availability of water for ponding.
The Engineer-in-Charge shall notify the date on which a work was finally commissioned, to
all concerned. This date of commissioning of the work shall be considered as the start date of
defect liability period and Operation & Maintenance of the work.
44.0 Certificate of Completion of Works:
44.1 On request of contractor, on completion of the work, the contractor shall be furnished with a
certificate by the Engineer-in-Charge of such completion. But no such certificate shall be
given nor shall the work be considered to be complete until the defects noticed has been
rectified, the contractor(s) have removed from the premises on which the work shall have
been executed, all scaffoldings, surplus materials and rubbish and shall have cleaned dirt from
all wood work, doors, windows wall floors or other parts of any structures in or upon which
the work has been executed or of which he / they may have had possession for the purpose of
executing work, nor until the work shall have been measured by the Engineer-in-Charge or
where the measurements have been taken by his subordinate until they receive the approval of
the Engineer-in-Charge, the measurements being binding and conclusive against the
contractor(s). If the contractor(s) shall fail to comply with the requirements of this clause as to
the removal of scaffolding, surplus materials and rubbish and cleaning of dirt on or before the
date fixed for the completion of the work, the Engineer-in-Charge may at the expense of the
contractor (s) remove such scaffolding, surplus materials and rubbish and dispose of the same
as he thinks fit and clean off such dirt as aforesaid, and the contractor(s) shall forthwith bear
all the expenses to be incurred, but shall have no claim in respect of any such scaffolding or
surplus materials as aforesaid except for any sum actually realized by the sale thereof.
The completion certificate of the Engineer-in-Charge showing the final balance due or
payable to the contractor(s) shall be conclusive evidence of the work having been duly
completed and that the contractor(s) shall be entitled to receive payment of the final balance
in accordance with such certificate, but without prejudice to the liability of the contractor(s)
under the provisions of the clause.
44.2 Similarly, the Contractor may request and the Engineer-in-Charge shall issue a Certificate of
Completion in respect of:
a) Any section of the Permanent works in respect of which a separate time for completion is
provided in the Contract, and
b) Any substantial part of the Permanent Works, which has been both completed to the
satisfaction of the Engineer-in-Charge and occupied or used by the Department.
44.3 If any part of the Original/Permanent Works shall have been completed and shall have
satisfactorily passed any final test that may be prescribed by the Contract, the Engineer-in-
Charge may issue such certificate, and the Contractor shall be deemed to have undertaken to
complete any outstanding work in that part of the Works during the period of Maintenance.
44.4 Issue of completion certificate shall not free the contractor of its obligation to the execution of
the works that may be pointed out by the Engineer-in-charge as essential for the fulfillment of
the scope of work at a later date during maintenance period.

45.0 Taxes included in the Bid:

45.1 The Bid price quoted by the contractor shall be exclusive of GST for performance of this
Contract. The GST shall be paid extra as per the prevailing rate during the period of
execution.
46.0 PRICE ADJUSTMENT OF CONTRACT PRICE: (AS PER WORKS DEPARTMENT O.M. NO.
15847/W DATED 19.11.2019)
46.1 : Contract price shall be adjusted for increase or decrease in rates and price of labour,
materials, fuels and lubricants in accordance with the following principles and procedures and
as per formula given in following Paras.
(a) The price adjustment shall apply for the work done from the start date given in the
contract data upto end of the initial intended completion date or extensions granted by
the Engineer and shall not apply to the work carried out beyond the stipulated time for
reasons attributable to the contractor.
(b) The price adjustment shall be determined during each month from the formula given in
following Paras.
(c) Following expressions and meanings are assigned to the work done during each month:
R= Total value of work done during the month. It would include the amount of
secured advance granted, if any, during the month, less the amount of secured
advance recovered, if any during the month. It will exclude value for works
executed for extra items under variations.
46.2 : To the extent that full compensation for any rise or fall in costs to the contractor is not
covered by the provisions of this or other clauses in the contract, the unit rates and prices
included in the contract shall be deemed to include amounts to cover the contingency of such
other rise or fall in costs.
The formula(e) for adjustment of prices are:
46a(i): Adjustment of Other Material Component
Price adjustment for increase or decrease in cost of local materials other than cement,
steel, bitumen pipe and POL procured by the contractor shall be paid in accordance with the following
formula:
VM = 0.85 x Pm/100 x R x (M1- M0)/M0
VM= Increase or decrease in the cost of work during the month under consideration
due to changes in rates for local materials other than cement, steel, bitumen
and POL.
Mp = The all India wholesale price index (all commodities) on 28 days preceding
the date of opening of Bids, as published by the Ministry of Commerce and
Industry, Government of India, New Delhi.
M1 = The all India wholesale price index (all commodities) for the month under
consideration as published by the Ministry of Commerce and Industry, Government
of India, New Delhi
Pm - Percentage of local material component (other than cement, steel, bitumen and
POL) of the work.

46a(ii): Adjustment for Cement Component
Price adjustment for increase or decrease in the cost of cement Procured by the contractor
shall be paid in accordance with the following formula:
Vc = 0. 85 x Pc /100 x R x (C1- C0)/C0
Vc = Increase or decrease in the cost of work during the month under the month
under consideration due to changes in the rates for cement
C0 = The all India wholesale price index for Ordinary Portland Cement (OPC) on
28 days preceding the date of opening of Bids as published by the Ministry of
Commerce and Industry, Government of India, New Delhi
C1 = The all India wholesale price index for Ordinary Portland Cement
(OPC) for the month under consideration as published by the
Ministry of Commerce and Industry, Government of India, New
Delhi.
PC = Percentage of Cement Component of the work
46 a(iii): Adjustment for Steel Component

(iii) Price adjustment for increase or decrease in the cost of steel procured
by the contractor shall be paid in accordance with the following
formula:
VS = 0.85 x PS/100 x R X (S1- S0) /S0
Vs = Increase or decrease in the cost of work during the month under
consideration due to changes in the rates for steel
S0 = The all India wholesale price index for steel (Mild Steel long
products) on 28 days preceding the date of opening of Bids as
published by the Ministry of Commerce and Industry
Government of India, New Delhi.
S1= The all India wholesale price index for steel (Mild Steel long products)
for the month under consideration as published by the Ministry of
Commerce and Industry, Government of India, New Delhi.
PS =Percentage of steel component of the work
Note: For the application of this clause, index of (Mile Steel long products) has been chosen
to represent steel group.
46(a)(iv): Adjustment of Bitumen Component
Price adjustment for increase or decrease in the cost of bitumen shall be paid in accordance
with the following formula:
Vb= 0. 85 x Pb /100 x R x (B1-Bo)/Bo
Vb= Increase or decrease in the cost of work during the month under consideration
due to changes in the rate for bitumen.

B0 = The official retail price of bulk bitumen at the IOC / BPCL depot at nearest
center on the day 28 days prior to date of opening of Bids.
B1 = The official retail price of bulk bitumen at IOC / BPCL depot at nearest center
for the 15th day of the month under consideration.
Pb = Percentage of bitumen component of the work
46(a)(v): Adjustment towards differential cost of Pipes.
Price adjustment for increase or decrease in the cost of pipe shall be paid in accordance with
the following formula:
Vpi = 0.85 x Ppi/100 X R (Pi1- P i0)/ P i0
Vpi = Differential cost of pipe i.e. amount of increase or decrease in rupees to be paid or
recovered during the month under consideration.
Ppi = Percentage of pipe component of the work
Pi1 = All India Whole sale price index of pipe for the period under consideration as
published by the Ministry of Commerce and Industry, Government of India,
New Delhi.
Pi0 = All India Whole sale price index of pipe on 28 days preceding the date of opening
of Bids as published by the Ministry of Commerce and Industry, Government of
India, New Delhi.
46(b): Adjustment of Labour Component
Price adjustment for increase or decrease' in the cost due to labour shall be
paid in accordance with the following formula
VL = 0.85 x PL/100 x R x (L1—Lo) /Lo
VL = Increase or decrease in the cost of work during the month under
consideration due to changes in rates for local labour.
L0= The minimum wages for unskilled Iabour as Notified by Government of
Odisha as prevailed on the last stipulated date of receipt of tender including
extension, if any.
L1= The minimum wages for unskilled labour as Notified by Government of
Odisha as prevailed on the last date of the Month previous to the one under
consideration.
PL = Percentage of labour component of the work.
46(c): Adjustment of POL(fuel and Lubricant) Component

(v) price adjustment for increase or decrease in cost POL(fuel and lubricant)
shall be paid in accordance with the following formula:
Vf = 0.85 x Pf/100 x R x (F1- F0) / F0
Vf = Increase or decrease in the cost of work during the month under
Consideration due to changes in the rates for fuel and lubricants.

F0 = The official retail price of High-Speed Diesel (HSD) at the existing consumer
pumps of IOC / BPCL/ HPCL at nearest center on the day 28 days prior to
the date of opening of Bids.
F1 = the official retail price of HSD at the existing consumer pumps of IOC /
BPCL/ HPCL at nearest center for the 15th day of the month under
consideration.
Pf = percentage of fuel and lubricants component of the work
Note. For the application of this clause, the price of High-Speed Diesel oil has been chosen
to represent fuel and lubricants group.
46(d): Adjustment for Plant and Machinery Spares Component
(vi) Price adjustment for increase or decrease in the cost of plant
and machinery spares procured by the Contractor shall be paid
in accordance with the following formula:
Vp = 0.85 X Pp/100 x R x (P1-P0)/P0
Vp = Increase or decrease in the cost of work during the month under
consideration due to changes in the rates for plant and machinery
spares
P0 = The all India wholesale price index for manufacture of
machinery for mining, quarrying and construction on 28 days
preceding the date of opening of Bids as published by the
Ministry of Commerce and Industry Government of India,
New Delhi.
P1 = The all India wholesale price index for manufacture of
machinery for mining, quarrying and construction for the
month under consideration as published by the Ministry of
Commerce and Industry, Government of Indla, New Delhi.
Pp = Percentage of plant and machinery spares component of the
work
Note : For the application of this clause, index of manufacturing of machinery for
mining, quarrying and construction has been chosen to represent the Plant and
machinery Spares group.
Regarding wholesale price Index (WPI) for appropriate commodity for
payment of price adjustment, due to change of base year of WPI from 1993- 94
to 2004-05 & 2011-12, it is observed that, the commodity ‘Bars and Rod’,
‘Cement', ‘Heavy machinery and parts’ included in the list of WPI 1993-94
series are not mentioned as such in the WPI 2004-05 & 2011-12 series.
Therefore, the following items in the WPI 2004-05 & 2011-12 series shall be
considered corresponding to items in WPI 1993-94 series:
SI. Item in WPI 1993-94 Item in WPI 2004-05 Item in WPI 2011-12
No. series series series

1. Cement Grey Cement Ordinary Port land

cement
2. Bars & rods Rebars Mild steel long
products
3, Heavy Machinery & Construction Machinery Manufacture of
parts machinery for mining, quarrying &
construction.
46(e): APPLICATION OF ESCALATION CLAUSE:

The contractor shall for the purpose of availing reimbursement/refund of differential cost of
steel, bitumen, cement, pipe, pol and wages, keep such books of account and other documents
as are necessary to show that the amount of increase claimed or reduction available and shall
allow inspection of the same by a duly authorized representative of government and further,
shall at the request of the engineer-in-charge, furnish documents to be verified in such a
manner as the engineer-in-charge may require any document and information kept. The
contractor shall within a reasonable time of 15 days of his becoming aware of any alteration
in the price of such material, wages of labour and/or price of p.0.l, give notice thereof to the
engineer-in-charge stating that the same is given pursuant to this condition along with
information relating to there to which he may be in a position to supply.
Percentage Table
% Component (Cost wise)
Steel (Ps)+ Cement (Pc) +

Sl.
Category of works Bitumen (Pb) + Pipes (Ppi) +
No. Labour POL
Plant & Machinery Spare &
(Pl) (Pf)
Component (Pp) + Other
Materials*
Road Works 5 5 90
R&B works (% of
1 Bridge Works 5 5 90
Component)
Building Works 5 5 90
Structural works 5 5 90
Irrigation Works (%
2 Earth, Canal &
of Component) 5 5 90
Embankment works
Structural works 5 5 90
Pipe- 70%
Pipe line work 5 5 *Machinery + Other Materials-
3 P.H Works 20%
Pipe- 70%
Sewer line 5 5 *Machinery + Other Materials-
20%
*Note:- Further breakup may be worked out considering the consumption of Cement, Steel, Bitumen,
pipe and Plant & Machinery Spare Component in the concerned works and shall be provided in the
bid document in shape of schedule of Adjustment Data as an “Appendix to Bid”. (enclosed herewith).
Appendix. to Bid

Schedule of Adjustment Data
[For all works, adjustment factor for Labour and POL shall be considered @ 5o/o each. Steel,
Cement, Pipes, other Materials and Machinery shall contribute to 90% of Price Adjustment and shall
be calculated for each work separately during preparation of estimate, shall be approved by the
authority during technical sanction as a "Schedule of Adjustment Data" and shall form part of the Bid
Document]
' CI. No-

Weight
46 Index Base Base
Source of index age of
Contracts description value* Date*
item**
SI. No
46(a) (i) Other All India Whole sale price index (all
56.66%
Materials commodities) as published by the;
Economic Advisor to the Govt. of India,
Ministry of Commerce and Industry.
46(a) Cement Whole sale price index for Cement (Ordinary

5.18%
(ii) Portland Cement) as published by the office
the Economic Advisor to the Govt. of India,
Ministry of Commerce and Industry
46(a) (iii) Steel Whole sale price index for Steel (Mild Steel-
28.16%
Long Products) as published by the office of
46(a) (iv) Bitumen Official retail price of bulk bitumen at the

-
(VG-30) nearest IOC/ HPCL depo
-
46(a) (v) Pipes Whole sale price index for the type of Pipe
under consideration, as published by the office
46(b) Labour Minimum Wage notified by the Labour and 5 0/0

Employee's State Insurance Department of
Government' of Odisha, India
46(c) POL Official retail price of HSD at nearest IOCL/ 5 0/0

HPCL/ BPCL Consumer pump depot
46(d) Plant and Whole sale price index for Manufacture of

-
Machinery Machinery for Mining, Quarrying and
Construction as published by the office the
Economic Advisor to the Govt. of India,
Total 100 0/0
* Values to be filled up at the time of drawl of contract

**Values to be filled up in the bid document.

47.0 Liquidated Damages for Delay:

47.1 If for any reason, which does not entitle the contractor to an extension of time, the rate of
progress of works, or any section of works is at any time, in the opinion of the Engineer-in-
Charge too slow to ensure completion by the prescribed time or extended time for completion,
Engineer-in-Charge shall so notify the contractor in writing and the contractor shall there
upon take such steps as are necessary to expedite progress so as to complete the works or such
section by the prescribed time or extended time. The contractor shall not be entitled to any
additional payment for taking such steps. If as a result of any notice given by the Engineer-in-
Charge under this clause the contractor shall seek the Engineer-in-Charge’s permission to do
any work at night or on Sundays, if locally recognized as days or rest, or their locally
recognized equivalent, such permission shall not be unreasonably refused.
47.2 If the Contractor fails to complete the work substantially under contract by the stipulated date,
he shall pay liquidated damages at the rate of 0.05 percentage of the contract value per day
from the date of delaying the said work upto the date of completion and handing over to the
Government.
47.3 However also if the contractor fails to complete any part of the work as designated in the mile
stone, by the time indicated against such part, he shall pay Liquidated damages at rate of 0.05
percentage of value of that part per day from the date of delaying the said part of the work up
to the date of completion of the said designated part.
47.4 The aggregate maximum of liquidated damages payable under this clause shall not exceed
0.05 percentage of contract value per day and shall be subject to the maximum amount of ten
percent of the contract amount. In case of achieving the final milestone of completion of the
contract in scheduled period, recommendation will be made to the competent authority for
refund of the Liquidated Damages imposed for the intermediate milestones.
47.5 Delays requiring payment of liquidated damages amounting to 10% of the contract amount
shall be sufficient cause for termination of contract and for forfeiture of security deposit.
48.0 Rescission of Contract
Delays requiring payment of 10% of contract amount, as liquidated damages shall be one of
the causes for rescission of contract.
To rescind the contract (of which the recession notice in writing to the contractor under the
hand of the Engineer-in-Charge shall be conclusive evidence) 20% of the value of left over
work will be realized from the contractor as penalty.
In the Event of any of the above courses being adopted by the Engineer-in-Charge, the
contractor shall have no claim to compensation for any loss sustained by him by reason of his
having purchased or procured any materials, or entered into any engagements, or made any
advances on account of or with a view to the execution of the work or the performance of the
contract. And in case the contract shall be rescinded under the provision aforesaid, the
contractor shall not be entitled to recover or be paid any sum for any work thereto for actually
performed under this contract, unless and until the Engineer-in-Charge shall have certified in
writing the performance of such work and the value payable in respect thereof and he shall
only be entitled to be paid the value so certified. (Works Dept No.10639 dated 27.05.2005).

49.0 Mobilization Advance:

49.1 The contractor is permitted to avail the facility of mobilization advance equivalent to 10% of
the contract amount in phases. Payment of the advance will be made on application of
contractor and under certification by the Engineer-in-Charge after (i) Execution of the form of
contract by the parties there to (ii) provision by the contractor of a Bank Guarantee from any
Nationalized / Scheduled Commercial Bank located anywhere in the country with branches at
Bhubaneswar with facility of authentication & encashment of the bank guarantee, for an
amount equal to the mobilization advance applied for such bank guarantee shall remain valid
until the said advance loan has been completely repaid by the contractor out of the current
earnings under the contract and certified accordingly by the Engineer-in-charge.
49.2 A form of Bank Guarantee acceptable to Engineer-in-Charge is indicated in Section III (under
Forms and Annexure). The advance mobilization loan shall be used by the contractor
exclusively for mobilization expenditures, including the mobilization of constructional plant,
in connection with the works.
49.3 The mobilization advance shall be released in 3 phases only in first 12 months on request of
the contractor against Bank Guarantee as stated above. On signing of the contract, the
contractor, on request, may be allowed to avail mobilization advance amounting to
i) 2% of the contract amount for works to mobilize the men and machineries for the survey,
investigation, planning and design work;
ii) 4% on approval of Design & Drawing including vetting at least 50 % of the project.
iii) and the balance 4% on commencement of works.
49.4 Should the contractor misappropriate any portion of the advance loan, it shall become due to
the Engineer-in-Charge and payable immediately in one lump by the contractor and no further
loan will be considered thereafter.
49.5 The above advance shall bear an interest of 12% per annum. The interest on the amounts paid,
as advance is chargeable from the date the amount is paid. However if completion is delayed
by circumstances beyond control of the contractor for which an extension has been granted by
the competent authority the interest charges on such advances shall be waived for the period
of extension.
49.6 The value of Bank Guarantee for the advance payment given to the contractor can be
progressively reduced by the amount repaid by the contractor as certified by the Engineer-in-
Charge.
49.7 Recovery of Advances:
a. The advance loan together with interest at the rate of 12% shall be repaid by way of
deductions from the intermediate payments under the contract. Deduction shall
commence in the next interim payment following that in which the total of all such

payments to the contractor have reached 20 percent of the contract amount. The
mobilization advance along with interest shall be recovered in such a way that the full
amount is recovered, by the time 80% work is completed.
b. Each installment of mobilization advance shall be repaid by the contractor not later than
365 (Three hundred & sixty five) days from the respective date of mobilization advance
payment. The contractor shall repay each installment/phase of the advance payment on or
before the due date of repayment. The parties expressly agree that for any delay in
repayment of the mobilization advance payment, the contractor shall pay interest to the
employer for each day of delay, such interest to be calculated @ 18% (eighteen) per
annum. In the event of the contractor’s failure to make the repayment on time, the
employer shall be entitled to encash the bank guarantee for recovery of mobilization
advance along with interest.
c. If the advance payment has not been fully repaid prior to termination as per the
agreement, the whole of the balance mobilization advance, along with interest,
outstanding against the contractor shall immediately become due & payable by the
contractor to the employer. Without prejudice to the provisions of clause of termination
for contractor’s default, the advance payment along with interest @12% per annum from
the date of advance payment to the date of recovery by encashment shall be recovered
from the contractor by encashment of the bank guarantee. For the avoidance of doubt, the
aforesaid interest shall be payable on each installment/phase of the advance payment
regardless of whether the installment or any part thereof has been repaid to the employer
prior to termination.
50.0 Securities Deposit:
50.1 Performance Security Deposit:
The Department shall retain from each payment due to the contractor, 5% of gross bill
amount until completion of the works. The Performance Security shall be released only after
one year from the date of commission of the work.
50.2 All compensation, Liquidate damages or other sums or money payable by the contractor to
Government under the terms of this contract shall be deducted from or recouped by the
realization of a sufficient part of his security deposit, or from the interest arising there from or
from any sums which may due or may become due by Government to the Contractor on any
account whatsoever whether in respect of this contract, or any other contract, or otherwise. In
the event of his security deposit being reduced by reason of any such deduction or
recoupment as aforesaid, the contractor shall within ten days thereafter, make good the sum or
sums required to make good the shortfall in the amount of the security deposit.
50.3 All dues under this contract or other contract, or otherwise; shall be recovered from the
aforesaid amount of security deposit and the balance shall be refunded only after one year
from the date of completion of the work. While releasing the securities beyond the defect
liability period, the sufficiency of securities for the recovery of cost for excess energy
consumption beyond the guaranteed power consumption shall be taken into consideration.
51.0 Cost of Repairs:
Loss or damage to the Works or materials to the Works between the Start Date and the end of
the Defects Correction Periods shall be remedied by the Contractor at the Contractor's cost if
the loss or damage arises from the Contractor's acts or omissions.

E. FINISHING THE CONTRACT

52.0 Completion:
52.1 On completion of the work, the contractor (s) shall be furnished with a certificate by the
Engineer-in-Charge of such completion. But no such certificate shall be given nor shall the
work be considered to be complete until the defects noticed has been rectified, contractor(s)
have removed from the premises on which the work shall have been executed, all
scaffoldings, surplus materials and rubbish and shall have cleaned of dirt from all wood work,
doors, windows wall floors or other parts of any structures in or upon which the work has
been executed or of which he / they may have had possession for the purpose of executing
work, nor until the work shall have been measured by the Engineer-in-Charge or where the
measurements have been taken by his subordinate until they receive the approval of the
Engineer-in-Charge, the measurements being binding and conclusive against the
contractor(s).If the contractor(s) shall fail to comply with the requirements of this clause as to
the removal of scaffolding, surplus materials and rubbish and cleaning of dirt on or before the
date fixed for the completion of the work, the Engineer-in-Charge may at the expense of the
contractor
(s) remove such scaffolding, surplus materials and rubbish and dispose of the same as he
thinks it and clean off such dirt as aforesaid, and the contractor(s) shall forthwith bear all the
expenses to be incurred, but shall have no claim in respect of any such scaffolding or surplus
materials as aforesaid except for any sum actually realized by the sale thereof.
52.2 The completion certificate of the Engineer-in-Charge showing the final balance due or
payable to the contractor(s) shall be conclusive evidence of the work having been duly
completed and that the contractor(s) shall be entitled to receive payment of the final balance
in accordance with such certificate, but without prejudice to the liability of the contractor(s)
under the provisions of the clause.
53.0 Taking Over:
The Department shall take over the site and the Works within fifteen days of the Engineer-in-
Charge issuing a certificate of successful completion of Operation & maintenance work.
54.0 Final Account:
The Contractor shall supply to the Engineer-in-Charge a detailed account of the total amount
that the Contractor considers payable under the Contract before the end of the Defects
Liability Period. The Engineer-in-Charge shall issue a Defects Liability Certificate and certify
any final payment that is due to the Contractor within 90 days of receiving the Contractor’s
account if it is correct and complete. If it is not, the Engineer-in-Charge shall issue within 90
days a schedule that states the scope of the corrections or additions that are necessary. If the
final Account is still unsatisfactory after it has been resubmitted, the Engineer-in-Charge shall
decide on the amount payable to the Contractor and issue a payment certificate within 90 days
of receiving the Contractor’s revised account.
55.0 Termination:
The Department may terminate the Contract if the contractor causes a fundamental breach of
the Contract.
55.1 Fundamental breaches of Contract include, but shall not be limited to the following.
a) The Contractor stops work for 28 days when no stoppage of work is shown on the current
program and the stoppage has not been authorized by the Engineer-in-Charge.

b) The contractor is made bankrupt or goes into liquidation other than for a reconstruction or
amalgamation.
c) The Engineer-in-Charge gives Notice that failure to correct a particular Defect is a
fundamental breach of Contract and the Contractor fails to correct it within a reasonable
period of time determined by the Engineer-in-Charge; and
d) The Contractor does not maintain a security which is required and
e) The Contractor has delayed the completion of works by the number of days for which the
maximum amount of liquidated damages is to be paid as defined
f) If the contractor, in the judgment of the Department has engaged in corrupt or fraudulent
practices in competing for or in the executing the contract
For the purpose of this paragraph: "corrupt practice" means the offering, giving, receiving or
soliciting of anything of value to influence the action of a public official in the procurement
process or in contract execution. "Fraudulent practice" means a misrepresentation of facts in
order to influence a procurement process or the execution of a contract to the detriment of the
Government and includes collusive practice among Bidders (prior to or after Bid submission)
designed to establish Bid prices at artificial non-competitive levels and to deprive the
Government of the benefits of free and open competition.
55.2 Notwithstanding the above the Department or Engineer-in-Charge or Employer may
terminate the contract for convenience.
55.3 If the Contract is terminated, the Contractor shall stop work immediately, make the site safe
and secure, leave the site as soon as reasonably possible.
56.0 Payment upon Termination:
If the Contract is terminated because of a fundamental breach of Contract by the Contractor,
the Engineer-in-Charge shall issue a certificate for the value of the work done less advance
payments received upon the date of the issue of the certificate, less other recoveries due in
terms of the Contract, less taxes due to be deducted at source as per applicable laws and less
20 percent of the value of work not completed. If the total amount due to the Department
exceeds any payment due to the Contractor the difference shall be a debt payable to the
Department. In case of default for payment within 28 days from the date of issue of notice to
the above effect, the contractor shall be liable to pay interest at 12% per annum for the period
of delay.
57.0 Property:
All materials on the site, plant, equipment, Temporary works and works are deemed to be the
property of the Department if the Contract is terminated because of Contractor’s default.
58.0 Releases from Performance:
If the Contract is frustrated by the outbreak of war or by any other event entirely outside the
control of either the Department or the Contractor the Engineer-in-Charge shall certify that
the contract has been frustrated. The Contractor shall make the site safe and stop work as
quickly as possible after receiving this certificate and shall be paid for all works carried out
before receiving it and for any work carried out after wards to which commitment was made.

F. OTHER GENERAL CONDITIONS

59.0 Water Supply
The Contractor has to make his own arrangements for water required for the work and to the
colonies and work sites, which are to be established by the Contractor.
60.0 Electrical Power
The Contractors will have to make their own arrangements for drawing electric power from
the nearest power line after obtaining permission from the DISCOM at his own cost. In case
of failure of electricity, the Contractor has to make alternative arrangements for supply of
electricity by Diesel Generator sets of suitable capacity at place of work. If the supply is
arranged by the Department, necessary Tariff rates shall have to be paid based on the
prevailing rates.
The contractor will pay the bills of DISCOM for the cost of power consumed by him.
The contractor shall satisfy all the conditions and rules required as per Indian Electricity Act
1910 and under rule-45 (1) of the Indian Electricity Rules, 1956 as amended from time to
time and other pertinent rules.
The power shall be used for bonafide Departmental works only.
60.1 Electric Power for Domestic Supply:
a) The contractor has to make his own arrangements for the supply of electric power for
domestic purposes and the charges for this purpose have to be paid by him at the rates
as fixed by the DISCOM from time to time.
b) The contractor will have to make his own arrangements to lay and maintain the
necessary distribution lines and wiring for the camp at his own cost. The layout and
the methods of laying the lines and wiring shall have the prior approval of the
Engineer-in-Charge. All camp area shall be properly electrified. All lines, streets,
approaches for the camp etc., shall be sufficiently lighted for the safety of staff and
labour of the contractor, at the cost of the Contractor and it will be subject to the
approval of the Engineer-in-Charge.
61.0 Land:
61.1 Land for Contractors use:
The contractor may be permitted to use Government land for execution of work by the
competent authority. The contractor shall have to make his own arrangements for acquiring
and clearing the site, leveling, providing drainage and other facilities for labour staff colonies,
site office, work-shop or stores and for related activities. The Contractor shall apply to the
competent authority through the Department within reasonable time after the award of the
contract and at least 30 days in advance of its use, the details of land required by him for the
work at site and the land required for his camp. Should any private land, which has not been
acquired, be required by the contractor for his/her use, the same may be acquired by the
contractor at his own cost by private negotiations and any claim shall not be admissible to
him/her on this account.
The Engineer-in-Charge reserves the right to refuse permission for use of any government land
for which no claim or compensation shall be admissible to the contractor. The contractor
shall, however, not be required to pay cost or any rent for the Government land given to him.

61.2. Surrender of Occupied Land:

a) The Government land as here in before mentioned shall be surrendered to the competent
authority within seven days, after issue of completion certificate. Also no land shall be held
by the contractor longer than the Engineer-in-Charge shall deem necessary and the contractor
shall on the receipt of due notice from the Engineer-in-Charge, vacate and surrender the land
which the Engineer-in-Charge may certify as no longer required by the Contractor for the
purpose of the work.
b) The contractor shall make good to the satisfaction of the Engineer-in-Charge any damage to
areas, which he has to return or to other property or land handed over to him for purpose of
this work. Temporary structures may be erected by the contractor for storage sheds, offices,
residences etc., for non-commercial use, with the permission of the Engineer-in-Charge on the
land handed over to him at his own cost. At the completion of the work these structures shall
be dismantled site cleared and handed over to the Engineer-in-Charge. The land required for
providing amenities will be given free of cost from Government lands if available otherwise
the contractor shall have to make his own arrangements.
62.0 Approach Roads and Roads in Work Area:
In addition to existing public roads and roads Constructed by Government, if any, in work area
all additional approach roads inside work area and camp required by the Contractor shall be
constructed and maintained by him at his own cost. The layout design, construction and
maintenance etc. of the roads shall be subject to the approval of the Engineer-in-Charge. The
contractor shall permit the use of these roads by the Government free of charge.
It is possible that work at, or in the vicinity of the work site will be performed by the
Government or by other contractors engaged in work for the Government during the contract
period. The contractor shall without charge permit the government and such other contractor
and other workmen to use the access facilities including roads and other facilities, constructed
and acquired by the contractor for use in the performance of the works.
The contractor's heavy construction traffic or tracked equipment shall not traverse any public
roads or bridges unless the contractor has made arrangement with the authority concerned. In
case contractor's heavy construction traffic or tracked equipment is not allowed to traverse
any public roads or bridges and the contractor is required to make some alternative
arrangements, no claim on this account shall be entertained.
The contractor is cautioned to take necessary precautions in transportation of construction
materials to avoid accidents.
63.0 Payment for Camp Construction:
No payment will be made to the contractor for construction, operation and maintenance of
camp and other camp facilities and the entire cost of such work shall be deemed to have been
included in the Bided rate for the various items of work in the schedule of quantities and bids.
64.0 Explosive and Fuel Storage Tanks:
No explosive shall be stored within 1/2 (half) KM of the limit of the camp sites. The storage of
gasoline and other fuel oils or of Butane, Propane and other liquefied petroleum gases, shall
confirm to the regulations of Odisha State Government and Government of India. The tanks,
above ground and having capacity in excess of 2000 liters, shall not be located within the camp
area, nor within 200m,of any building.

65.0 Labour:
The contractor shall, make his own arrangements for the engagement of all staff and labour,
local or other, and for their payment, housing, feeding and transport.
Labour importation and amenities to labour and contractor's staff shall be to the contractor's
account. His quoted percentage shall include the expenditure towards importation of labour
amenities to labour and staff.
The contractor shall, if required by the Engineer-in-Charge, deliver to the Engineer-in-Charge
a written in detail, is such form and at such intervals as the Engineer-in-Charge may prescribe,
showing the staff and the numbers of the several classes of labour from time to time employed
by the contractor on the Site and such information respecting Contractor's Equipment as the
Engineer-in-Charge may require.
65.1 Transportation of Labour:
The contractor shall make his own arrangement for the daily transportation of the labour and
staff from labour camps colonies to the work spot and no labour or staff of the contractor shall
stay at the work spot. No extra payment will be made to the contractor for the above
transportation of the labour and his quoted percentage to the work shall include the
transportation charges of labour from colonies to work spot and back.
The contractor will at all times duly observe the provisions of employment of children Act
XXVI of 1938 and any enactment or modification of the same and will not employ or permit
any person to do any work for the purpose under the provisions of this contract in
contravention of said Act. The contractor here by agrees to indemnify the department from and
against all claims, penalties which may be suffered by the department or any person employed
by the department by any default on the part of the contractor in the observance and
performance of the provisions of the employment of children Act. XXVI of 1938 or any
enactment or modification of the same.
The contractor shall obtain the insurance at his own cost to cover the risk on the works to
labour engaged by him during period of execution against fire and other usual risks and
produce the same to the Engineer-in-Charge concerned before commencement of work.
66.0 Safety Measures:
The contractor shall take necessary precautions for safety of the workers and preserving their
health while working in such jobs, which require special protection and precautions. The
following are some of the measures listed but they are not exhaustive and contractor shall add
to and augment these precautions on his own initiative where necessary and shall comply with
directions issued by the Engineer-in-Charge or on his behalf from time to time and at all
times.
1. Providing protective foot wear to workers situations like mixing and placing of mortar or
concrete sand in quarries and places where the work is done under much wet conditions.
2. Providing protective head wear to workers at places like underground excavations to
protect them against rock falls.
3. Providing masks to workers at granulates or at other locations where too much fine dust is
floating about and sprinkling water at frequent intervals by water hoses on all stone
crushing area and storage bins abate to dust.

4. Getting the workers in such jobs periodically examined for chest trouble due to too much
breathing in to fine dust.
5. Taking such normal precautions like fencing and lightening in excavation of trenches, not
allowing rolls and metal parts of useless timber spread around, making danger areas for
blasting providing whistles etc.
6. Supply workmen with proper belts, ropes etc., when working in precarious slopes etc.
7. Avoiding named electrical wire etc. as they would electrocute the works.
8. Taking necessary steps towards training the workers concerned on the machinery before
they are allowed to handle- them independently and taking all necessary
Precautions in around the areas where machines hoist and similar units are working.
67.0 Fair Wage Clause:
The contractor shall not employ for the purpose of this contract any person who is below the
age of eighteen (18) years and shall pay to each labourer for work done by such labourers fair
wages. PWD No.-22059 Dtd-16.08.77
Explanation – “Fair Wage” means wages, whether for time or piece work prescribed by the
state Public Works Department provided that where higher rates have been prescribed under
the Minimum Wages Act.1948 wages at such higher rates should constitute fair wages.
The Engineer-in-Charge shall have the right to enquire into and decide ant complaints
alleging that wages paid by the contractors to pay labourer for work done by such labourer is
less than the wages as per the sub-paragraph (1) above.
(b) The contractor shall not withstanding the provisions of any contract to contrary, cause to
be paid a fair wages to labourers indirectly engaged on the work including any labour
engaged by his sub contractors in connection with the said work, as if the labourers had been
immediately employed by him.
(c) In respect of all labour directly or indirectly employed in the works for the performance of
the contractor’s part of this agreement, the contractor shall comply with or cause to be
complied with all regulations made by Government in regard to payment of wages period
deductions from wages, recovery of wages not paid and deductions unauthorisedly made,
maintenance of wage register, wage cards, publications of scale of wages and other terms of
employment, inspection and submission of periodical return and all other matters of a like
nature.
(d) The Engineer-in-Charge or Sub-divisional Officer concerned shall have the right to
deduct, from the money due to the contractor, any sum required or estimated to be required
for making good the loss suffered by a worker or workers by reason of non-fulfillment of
conditions of the contract for the benefit of the workers, non-payment of wages or of
deductions made from his or their wages, which are not justified by their terms of the contract
or non-observance of the regulations. Money so deducted should be transferred to the workers
concerned.
(e) Vis-à-vis, the Government of Orissa, the contractor shall be primarily liable for all
payments to be made under and for the observance of the regulations aforesaid without
prejudice to his right to claim indemnity from his sub-contractor.
(f) The regulations aforesaid shall be deemed to be a part of this contract and ant breach
thereof shall be breach of this contract.

(g) Under the provisions of the minimum wages Act, 1948 and the minimum wages (Central
Rules 1950) the contractor is bound to allow or cause to be allowed to the labourers directly
or indirectly employed in the work one day rest for six days continuous work and pay wages
at the same rate as for duty. In the event of default the Engineer-in-Charge or Sub-divisional
Officer concerned shall have the right to deduct the sum not paid on account of wages for
weekly holiday to any labourers and pay the same to the person entitled there to from any
money due to the contractor.
(h) The contractor shall at his own expense provide or arrange for the provision of foot wear
for any labour doing cement mixing work and black topping of roads (The contractor has
undertaken to execute under this contract) to the satisfaction of the Engineer-in-Charged on
his failure to do so, Government shall be entitled to provide the same and recover the cost
from the contractor.
(i) The contractor shall submit by the 4th & 10th every month to the Engineer-in-Charge true
statement showing in respect of the Second half of the proceeding month and the First half of
the current month respectively (1) the number of labours employed by him on the work (2)
their working hours (3) the wages paid to them (4) the accident that occurred during the said
fortnight showing the circumstances under which they happened and the content of damage
injury caused by them and (5) the number of female workers who have been allowed
maternity benefit according to clause K and the amount paid to them failing which the
contractor shall be liable to pay to Government a sum not exceeding Rs.50/- for each default
to materially incorrect statement. The decision of the Engineer-in-Charge shall be final in
deducting from any bill due to contractor amount levied as fine.
(j) In respect of all labour directly or indirectly employed in the words for the performance of
the contractor’s part of this agreement, the contractor shall comply with or cause to be
complied with all the rule, framed by Government employed by the Orissa Public Works
Department and its contractors. This will apply to work places having 50 or more workers.
67.1 Odisha P.W.D./Electricity Department Contractor’s Labour Regulation.

Short Title – These regulations may be called “The Orissa Public Works
Department/Electricity Department Contractor’s Regulations.”
1. Definitions – In these Regulations, unless otherwise expressed or indicated the following
words and expressions shall have the meaning hereby assigned to them respectively that is to
say –
(i) “Labour” means works employed by a contractor of the Orissa Public Works
Department/Electricity Department directly or indirectly through a sub-contractor or other
person, by an agent on his behalf.
(ii) “Fair wages” means wages whether for the time of piece work described by the State
Public Works Department/Electricity Department for the area in which the work is done.
(iii) “Contractor” shall include every person whether a sub-contractor or headman or agent
employing labour on the work taken on contract.
(iv) “Wages” shall have the same meaning as defined in the payment of Wages Act. and
include time and piece rate wages, if any –
2. Display of notices regarding wages, etc.

The contractor shall –

(a) Before he commences his work on contract display and correctly maintain and continue to
display, in a clean and legible condition, in conspicuous places on the work, notices in
English and in the local Indian language spoken by the majority of the workers, giving the
rate of wage prescribed by the State Public Works Department/Electricity Department for the
district where the work is done.
(b) Send a copy of such notices to the Engineer-in-Charge of the work.
3. Payment of Wages
(i) Wages due to every worker shall be paid to him direct.
(ii) All wages shall be paid in current coin or currency or in both.
4. Fixation of wage period
(i) The contractor shall fix the wage period in respect of which wages be payable.
(ii) No wage period shall exceed one month.
(iii) Wages of every workman employed on the contract shall be paid before the expiry of 3
days, after the last day of the wage period in respect of which the wages are payable.
(iv) When the employment of any worker is terminated by or on behalf of the contractor,
the wages earned by him shall be paid before the expiry of the day succeeding the one on
which his employment is terminated.
(v) All payment of wages shall be made on a working day.
5. Wages book and wage cards, etc.
(i) The contractor shall maintain a wage book of each worker in such form as may be
convenient, but the same shall include the following particulars –
(a) Rate of daily or monthly wages.
(b) Nature of work on which employed.
(c) Total number of days work during each wage period.
(d) Total amount payable for the work during each wage period.
(e) All deductions made from the wages with an indication in each case of the ground for
which the deduction is made.
(f) Wage actually paid for each wage period.
(ii) The contractor shall also maintain a wage card for each worker employed on the work.
(iii) The Engineer-in-Charge may grant an exemption from the maintenance of wage
bond, wage cards to a contractor who, in his opinion may not directly or indirectly
employ more than 10 persons on the work.
6. Fines deduction which may be from wages
(i) The wages of a worker shall be paid to him without any deduction of any kind except the
following.
(a) Fines

(b) Deductions for absence from duty, i.e. from the place or place where by the terms of his
employment he is required to work. The amount of deductions shall be in proportion to the
period for which he was absent.
(c) Deductions for damages for damage to or loss of good expressly entrusted to the employed
person for custody or for loss of money for which he is required to account where such
damage or loss is directly attributable to his neglect or default.
(d) Any other deductions, which the Orissa Government may from time to time allow.
(i) No fines shall be imposed on a worker and no deduction for damage or loss shall be made
from his wages until the worker has been given an opportunity or showing cause against such
fines or deductions.
(ii) The total amount of fines which may be imposed in any one wage period on a work shall
not exceed an amount equal to five paise in rupee of the wages payable to him in respect of
that wage period.
(iii) No fine imposed on any worker shall be recovered from him by installments, or after the
expiry of 60 days from the date on which it was imposed.
7. Register of fines, etc.
(i) The contractor shall maintain a register of fines and of all deductions for damage or loss.
Such Register shall mention the reason for which fine was imposed or deduction for damage
or loss was made.
(ii) The contractor shall maintain a list in English and in the local Indian language, clearly
defining acts and omissions for which penalty or fine can be imposed. It shall display such list
and maintain it in a clean and legible condition in conspicuous places in the work.
8. Preservation of Register
The wage register, the wage cards and the register of fines, deduction required to be
maintained under these regulations shall be preserved for 12 months after date of the last
entry made in them.
9. Power of Labour Welfare Officer to make investigation or enquiry –
The Labour Welfare Officer or any other persons authorized by the Government of Orissa on
their behalf shall have power to make enquiries with a view to ascertaining and enforcing due
and proper observance of the fair wage clauses and the provision if these of these regulations.
He shall investigate into any complaint regarding default made by the contractor, sub-
contractor in regard to such provisions.
10. Report of Labour Welfare Officers-
The Labour Welfare Officers or others authorized as aforesaid shall submit a report of the
results of his investigation or enquiry to the Engineer-in-Charge concerned, indicating the
extent, if any, to which the default has been committed with a note that necessary deduction
from the contractor’s bill be made and the wages and other dues be paid to the labourers
concerned.
11. Appeal against the decision of Labour Welfare Officers-
Any persons aggrieved by the decision and recommendation of the Labor Welfare Officer or
other person so authorized may appeal against such decision to the Labour Commissioner
within 30 days from the date of decision forwarding simultaneously a copy of his appeal to

the Engineer-in-Charge concerned but subject to such appeal, the decision of the officer shall
be final and binding upon the contractor.
12. Inspection of Registers –
The contractor shall allow inspection of the wage book and wage cards to any of his workers
or to his agent at a convenient time and place after due notice is received, or to the Labour
Commissioner or any other person authorized by the Government of Orissa on his behalf.
13. Submission of return –
The contractor shall submit periodical returns as may be specified from time to time.
14. Amendments –
The Government of Orissa may from time to time, add to or amend these regulations and on
any question as to the application, interpretation of effect of the regulations, the decision of
the Labour Commissioner or any other person authorized by the Government of Orissa in
that behalf shall be final.
67.2 Maternity benefit rules for female workers employed by Contractor.
Leave and pay during leave shall be regularized as follows.
1. Leave: i) In case of delivery: Maternity leave not exceeding 8 weeks up to an including the
day of delivery or 4th weeks following that day.
ii) In case Miscarriage: Up to 3 weeks from the date of miscarriage.
2. Pay: i) In case of delivery: Leave pay during maternity leave will be at the rate of the
women’s average daily earning calculated on the total wages earned on the days when full
time work was done during a period of three months immediately proceedings the date of
which she gives notice that the excepts to be confirmed or at the rate of twelve annas a day
whichever is greater.
ii) In case of Miscarriage: Leave pay at the rate of daily earnings calculated on the
total wages earned on the date when full time work was done during a period of 3 months
immediately proceeding the date of such miscarriage.
Condition of the Grant of Maternity Leave: No maternity leave benefit shall be admissible to
women unless she has been employed for a total period not less than 8 months immediately
proceeding the date on which proceeds on leave.

MODEL RULES FOR HEALTH AND SANITARY ARRANGEMENTS FOR WORKERS

EMPLOYED BY ODISHA P.W.D ON ITS CONTRACTOR.
1. Application: These rules shall apply to construction work in charge of Odisha Public
Works Department, which are expected to continue for a year or more.
2. Definitions: (i) “Work Place” means a place at which an average of fifty or more
workers is employed in connection with construction work.
(ii) Large work place means a place at which an average of 500 or more workers is
employed in connection with construction work.
3. First Aid: (a) At every work place there shall be maintained in readily accessible place
First-Aid appliances including an adequate supply or sterilizer dressings and sterilized
cotton wool. The appliances shall be kept in good order and in large work place they
shall be readily available during working hours.
(b) At large works places, where hospital facilities are not available within easy
distance of the works, First-Aid posts shall be established and run by a trained
compounder.
(c) Where large work places are remote from regular hospital an indoor ward shall
provided with one bed for every 250 employees.
(d) Where large work places are situated in cities, towns or in their surplus and no beds
are considered necessary owing to the proximity of city town hospital and ambulance
shall be provided to facilitate removal of urgent cases to these hospitals. At the work
place, some conveyance facilities such as a car shall be kept ready to take injured
person or persons suddenly taken seriously ill, to the nearest hospitals.
4. (a) Drinking Water: In every work place, there shall be provided and maintained at suitable
place easily accessible to labour, a sufficient supply of water fit drinking.
(b) Where drinking water is obtained from an intermittent public water supply each work
place shall be provided with storage where such drinking water shall be stored.
(c) Every water supply of storage shall be at a distance of not less than 60 feet from any
latrine, drain or other sources of pollution. Where water has to be drawn from an
existing well, which is within such proximity of latrine drain or any other source of
pollution, the well shall be properly chlorinated before water is drawn from it for
drinking. All such wells be entirely closed in and be provided with a trap door which
shall be dust and water proof.
(d) A reliable pump shall be fitted to each covered well, the trap door shall be kept locked
open only for cleaning or inspection which shall be done at least once 2 months.
(e) The temperature of drinking water supplied to workers shall not exceed 300 C.
5. Washing and Bathing Place:
(i) Adequate washing and bathing place shall be provided separately for man and
women.
(ii) Such places shall be kept in clean and drained condition.
6. Scale of accommodation in latrines and Urinals: There shall be provided within the
premises of every work place latrines and urinals in an accessible places and the
accommodation, separately for each of them shall not be less than the following.

(a) Where the number of persons employed does not exceed 50.No. of seats 1.
(b) Where the number of persons employed exceeds 50 but does not exceed 100. No. of seats
3 per 100.
(c) For every additional 100, 3sets
(In particular cases the Engineer-in-Charge shall have the power to vary the scale where
necessary). Latrines and Urinal for women: If women are employed, separate latrines and
urinal for women. If women are employed, separate latrines separate from that for women
and marked in the vernacular in conspicuous letter. For women only shall be provided on
the scale laid in rule.
7. Latrines and Urinals: Except in work places provided with water flushed latrines
connection with a water borne sewerage system, all latrines shall be provided with
receiptable on dry earthen system which shall be cleaned and at least four times daily and
at least twice during working hours and kept in a strictly sanitary condition. The receipt
tables shall be tarred inside and outside at least once a year.
8. Constructions of latrines: The inside wall shall be constructed of masonry or stone
materials and shall be cement washed inside and outside at least once a year. The dates of
cement washing shall be noted in register maintained for this purpose and kept available
for inspection.
9. Disposal of Excreta: Unless otherwise arrange for by the local sanitary authorities,
arrangement for a paper disposed of excreta by incineration at the
work place shall be made by means of a suitable incidencepator approved by Asst.
director of Public Health or Municipal Medical Officer of Health as the case may be, in
whose jurisdiction the work place is situated. After natively excreta may be disposed off
putting of a layer of.
10. Night soil at the bottom of pucca tank prepared for the purpose and covering it with a
layer of waste or refuse and then covering it up with a layer of 6; layer if waste or refuse
and then covering it up with a layer of each for a fortnight (when it will turn in to
manure).
11. Provision of shelters during rest-at every work place, there shall be provided free of cost
two suitable sheds and for meals and the other for rest the use of labourers. The height of
the shelter shall not be less than 11 feet, from the floor level to the lowest of the roof.
12. Creche: (a) At every work place at which more than 50 women workers are employed,
there shall be provided only one but for the use of children under the age of 6 years,
belonging to such women and shall be used for infants games and play and their bed
room. The huts shall not be constructed on a lower standard than the following:
i) Thatched roofs
ii) Mud floors and walls
iii) Planks spared over the mud floor and covered with matting
The hut shall provided with suitable and sufficient innings for light and ventilation. There
shall be ad equates provisions for sweepers to keep the place clean. There shall be two dais
in attendance, sanitary, utensils shall be provided to the satisfaction of the Health Officer of
the area concerned. The use of the hut shall be restricted to children, their attendants and,
mothers of the children.

(b) Where the number of women workers is more than 50, the Contractor shall provide
one but and a Dai to look after the children of women workers.
(c) The size of creche shall vary according to the number of women workers.
(d) The crone shall be properly maintained and necessary equipment like toys etc. shall
be provided.
13. Canteen: A cooked food Canteen on moderate scale shall be provided for the benefits of
workers whenever it is considered expedient.
68.0 Indemnity Bond:
The contractor has to furnish the bond at the signing the Agreement.
Name of work- Construction of Barrages, weirs and major check dams(In-stream storage
structures)across various rivers of State of Odisha on EPC Contract (Turn Key
Basis)including hydro-mechanical works, Power connectivity works, road connectivity, staff
quarters including survey, investigation, Planning, design and estimate of all components with
operation and maintenance of the project for a period of five years or five flood seasons
I contractor S/o aged
Resident of do hereby
bind myself to pay all the claims may come (a) under Workmen’s Compensation Act. 1933
with any statutory modification there of and rules there under or otherwise for or in respect of
any damage or compensation payable in connection with any accident or injury sustained (b)
under Minimum wages Act 1948 (c) under payment of wages Act.1936 (d) under the
Contractor labour (Regulation and Abolition) Act. 1970 by workmen engaged for the
performance of the business relating to the above contract i.e., failing such payment of claims
of workmen engaged in the above work, I abide in accepting for the recovery of such claims,
effected from any of my assets with the departments.
69.0 Compliance with Labour Regulations:
During continuance of the contract, the contractor and his sub contractors shall abide at all
times by all existing labour enactments and rules made there under, regulations, notifications
and bye laws of the State or Central Government or local authority and any other labour law
(including rules), regulations, bye laws that may be passed or notifications that may be issued
under any labour law in future either by the State or the Central Government or the local
authority and also applicable labour regulations, health and sanitary arrangements for
workmen, insurance and other benefits. Salient features of some of the major labour laws that
are applicable to construction industry are given below. The contractor shall keep the
Department indemnified in case any action is taken against Department by the competent
authority on account of contravention of any of the provisions of any Act or rules made there
under, regulations or notifications including amendments. If the Department is caused to pay
or reimburse, such amounts as may be necessary to cause or observe, or for non-observance of
the provision stipulated in the notifications/bye laws/Acts/Rules/regulations including
amendments, if any, on the part of the contractor, the Engineer-in-Charge/Department shall
have the right to deduct any money due to the contractor including his amount of performance
security. The Department/Engineer-in-Charge shall also have right to recover from the
contractor any sum required or estimated to be required for making good the loss or damage
suffered by the Department.

The employees of the Contractor and the Sub-contractor in no case shall be treated as the
Department of the Department at any point of time.
70.0 Salient features of some major labour laws applicable to establishment engaged in
buildings and other construction work:
a) Workmen compensation Act 1923: The Act provides for compensation in case if injury
by accident arising out of and during the course of employment.
b) Payment of Gratuity Act 1972: Gratuity is payable to an employee under the Act on
satisfaction of certain conditions on separation if any employee has completed 5 years
service or more, or on death, the rate of 15 days wages for every completed year of
service. The Act is applicable to all establishments, employing 10 or more employees.
c) Employees P.F. and Miscellaneous provision Act 1952: The Act provides for monthly
contributions by the Department plus workers @ 10% or 8.33%. The benefits payable
under the Act are:
i) Pension or family pension on retirement or death, as the case may be.
ii) Deposit linked insurance on the death in harness of the worker.
iii) Payment of P.F. accumulation on retirement/death etc.,
d) Maternity Benefit Act 1951: The Act provides for leave and some other benefits to
women employees in case of confinements or miscarriage etc.
e) Contract Labour (Regulation & Abolition) Act 1970: The Act provides for certain welfare
measures to be provided by the contractor to contract labour and in case the Contractor
fails to provide, the same are required to be provided by the Principal Department by
Law. The Principal Department is required to take certificate of Registration and the
contractor is required to take license from the designated Officer. The Act is applicable to
the establishments or Contractor of Principal Department if they employ 20 or more
contract labour.
f) Minimum wages Act 1948: The Department is supposed to pay not less than the
Minimum wages fixed by appropriate Government as per provisions of the Act if the
employment is a scheduled employment construction of Buildings, Roads, Runways are
scheduled employments.
g) Payment of wages Act 1936: It lays down as to by what date the wages are to be paid,
when it will be paid and what deductions can be made form the wages of the workers.
h) Equal Remuneration Act 1979: The Act provides for payment of equal wages for work of
equal nature to Male or Female workers and for not making discrimination against
Female employee in the matters of transfers, training and promotions etc.
i) Payment of Bonus Act 1965: The Act Is applicable to all establishments employing 20 or
more employees. The Act provides for payment of annual bonus subject to a minimum of
8.33% of wages and maximum of 20% of wages to employees drawing Rs. 3500/- per
month or less. The bonus to be paid to employees getting Rs.2500/- per months or above
and up to Rs.3500/- per month shall be worked out by taking wages as Rs.2500/- per
monthly only. The Act does not apply to certain establishments. The newly set-up
establishments are exempted for five years in certain circumstances. Some of the State
Governments have reduced the employment size from 20 to 10 for the purpose of
applicability of this Act.

j) Industrial Disputes Act 1947: The Act lays down the machinery and procedure for
resolution of Industrial disputes, in what situations a strike or lock- out becomes illegal
and what are the requirements for laying off or retrenching the employees or closing
down the establishment.
k) Industrial Employment (Standing Orders) Act 1946: It is applicable to all establishments
employing 100 or more workmen (employment size reduced by some of the State and
Central Government to 50). The Act provides for laying down rules governing the
conditions of employment by the Department on matters provided in the Act and get the
same certified by the designated Authority.
l) Trade Unions Act 1926: The Act lays down the procedure for registration of trade unions
of workmen and Departments. The Trade Unions registered under the act have been given
certain immunities from civil and criminal liabilities.
m) Child Labour (Prohibition & Regulation) Act 1986: The Act prohibits employment of
children below 14 years of age in certain occupations and processes and provides for
regulation of employment of children in all other occupations and processes, Employment
Child Labour is prohibited in Building and Construction Industry.
n) Inter-State Migrant workmen's (Regulation of Employment & Conditions of service) Act
1979: The Act applicable to an establishment, which employs 5 or more inter-state
migrant workmen through an intermediary (who has recruited workmen in one state for
employment in the establishment situated in another State). The inter State migrant
workmen, in an establishment to which this Act becomes applicable, are required to be
provided certain facilities such as housing, medical aid, traveling expenses from home
upto the establishment and back, etc.
o) The Building and Other Construction workers (regulation of Employment and conditions
of service) Act 1996 and the Cess Act of 1996: All the establishments
who carry on any building or other construction work and employs 10 or more workers are
covered under this Act. All such establishments are required to pay cess at the rate not
exceeding 2% of the cost of construction as may be modified by the Government. The
Department of the establishment is required to provide safety measures at the Building or
construction work and other welfare measures, such as Canteens, First-aid facilities,
Ambulance, Housing accommodations for workers near the work place etc. The
Department to whom the Act applies has to obtain a registration certificate from the
Registering Officer appointed by the Government.
p) Factories Act 1948: The Act lays down the procedure for approval of plans before setting
up a factory, health and safety provisions, welfare provisions, working hours, annual
earned leave and rendering information regarding accidents or dangerous occurrences to
designated authorities. It is applicable to premises employing 10 person or more with aid
of power or 20 or more persons without the aid of power engaged in manufacturing
process.
71.0 Liabilities of the Contractor:
71.1 Accident Relief and Workmen Compensation:
The contractor should make all necessary arrangements for the safety of workmen on the
occurrence of the accident, which results in the injury or death of any of the workmen
employed by the contractor, the contractor shall within 24 hours of the happenings of the

accident and such accidents should intimate in writing to the concerned Asst. Engineer / Asst.
Engineer-in-Charge of the Department the act of such accident. The contractor shall
indemnify Government against all loss or damage sustained by the Government resulting
directly or indirectly from his failure to give a intimation in the manner aforesaid including
the penalties or fines if any payable by Govt. as a consequence of Govt. failure to give notice
under workmen's compensation Act or otherwise conform to the provisions of the said Act. in
regard to such accident.
71.2 In the event of an accident in respect of which compensation may become payable under the
workmen's compensation Act VIII 23 whether by the contractor, by the Government it shall
be lawful for the Engineer-in-Charge to retain such sum of money which may in the opinion
of the Engineer-in-Charge be sufficient to meet such liability. The opinion of the Engineer-in-
Charge shall be final in regard to all matters arising under this clause.
71.3 The contractor shall at all times indemnify the Govt. of Odisha against all claims which may
be made under the workmen's compensation act or any statutory modification thereafter or
rules there under or otherwise consequent of any damage or compensation payable in
consequent of any accident or injuries sustained or death of any workmen engaged in the
performance of the business relating to the contractor.
72.0 Contractor's Staff, Representatives and Labour:
(a) The contractor shall, at all times, maintain on the works, staff of qualified Engineers, and
Supervisors of sufficient experience of similar other jobs to assure that the quality of
work turned out shall be as intended in the specifications. The contractor shall also
maintain at the works, a Work Manager or sufficient status, experience and office and
duly authorize him to deal with all aspects of the day-today work. All communications to
any commitments by the Work Manager shall be considered as binding on the
Contractor.
(b) The Contractor shall at all times submit details of skilled and unskilled labour and
equipment employed to the Engineer-in-Charge in prescribed proforma as he may require
to assess and ensure the proper progress of work.
(c) If the contractor does not employ the technical person agreed to on the work a fine of
Rs.25, 000/- will be imposed. If he does not employ for 30 days, thereafter it becomes a
fundamental breach of contract.
(d) The Contractor shall at all times, maintain on the work a staff of qualified Engineers and
Supervisors of sufficient experience of similar other jobs to ensure that the quality of
work turned out shall be as intended in these-specifications and they shall be present at
the work spot during working hours and at the time of inspection by the Department
Officers. All orders and direction given to such supervisory or other staff of the
contractor to be present on any specified inspection and the contractor shall comply with
such requisitions.
(e) The contractor shall supply to the Engineer-in-Charge details of name, qualifications and
experience in regard to all supervisory staff employed by the contractor and notify the
changes when made and satisfy the Engineer-in-Charge regarding the quality and
adequacy of staff thus employed.
(f) The Engineer-in-Charge will have the unquestionable right to ask for change in the
contractor's supervisory staff and to other removal from the work and connection

herewith of any of such staff. The contractor shall comply with such order and effect
replacement to the satisfaction of the Engineer-in-Charge.
(g) The Contractor shall not without written authorization permit entry on site of work of any
person authorized agents, engaged in connection with work.
(h) All vehicles used by the contractor shall be clearly marked with contractor's name.
73.0 Accommodation and Food:
The contractor should arrange accommodation he needs, at his own cost. The contractor shall
make his own arrangements for supply of food grains, fuel and other provision to his staff and
labourers including controlled commodities.
74.0 Relationship:
Contractor shall have to furnish information along with Bid, about the relationship he is
having with any officer of the Department Government of Odisha of the rank Assistant
Engineer and above engaged in the work and any officer of the rank of Assistant Secretary
and above of the Department of Government of Odisha.
75.0 Protection of adjoining premises:
The contractor shall protect adjoining sites against structural, decorative and other damages
that could be caused by the execution of these works and make good at his cost any such
damages.
76.0 Work during night or on Sundays and holidays:
The work can be allowed to be carried out during night, Sundays or authorised holidays in
order to enable him to meet the schedule targets and the work shall require almost round the
clock working keeping in view:
(i) The provisions of relevant labour laws being adhered to:
(ii) Adequate lighting, supervision and safety measures are established to the
satisfaction of the Engineer-in-Charge and
(iii) The construction programme given by the Contractor and agreed upon by the
Engineer-in-Charge envisages such night working or working during Sundays or
authorized holidays.
77.0 Layout of Materials Stacks:
The contractor shall deposit materials for the purpose of the work on such parts only of the
ground as may be approved by the Engineer-in-Charge before starting work. A detailed
survey, clearly indicating position and areas where materials shall be stacked and sheds built
is to be conducted by the contractor at his own cost and only after obtaining necessary
approval of the plan for use of sites by the Engineer-in-Charge, the Contractor can use the
sites accordingly.
78.0 Use of Blasting Materials:
Procurement of blasting materials and its storage is the responsibility of the contractor. The
contractor shall engage licensed blaster for blasting operation. The contractor is to act in
accordance with Indian Explosive Act and other rules prevailing, during the execution of
work. It is the responsibility of the contractor to see, that work by other agencies in the
vicinity are not hampered, in such cases if any claim is made by other agencies that should be

borne by the contractor. Carriage of blasting materials, from the magazine to the work site, is
the responsibility of the contractor.
79.0 Plant and Equipment:
79.1. The contractor shall have sufficient plant, equipment and labour and shall work such hours
and shifts as may be necessary to maintain the progress on the work as per the approval
progress schedule. The working and shifts hours shall comply with the Govt. Regulations in
force.
79.2 It is to expressly and clearly under stood that contractor shall make his own arrangements to
equip himself with all machinery and special tools and plant for the speedy and proper
execution of the work and the department does not undertake responsibility towards their
supply.
79.3 The department shall supply such of the machinery that may be available on hire basis but
their supply cannot be demanded as matter of right and no delay in progress can be attributed
to such non-supply of the plant by the department and the department cannot be made liable
for any damage to the contractor. The Contractor shall be responsible for safe custody of the
departmental machinery supplied to him (which will be delivered to contractor at the
machinery yard at site of work) and he has to make good all damages and losses if any other
than fire, wear and tear to bring it to the conditions that existed at the time of issue to the
contractor before handing over the same to the department. The hire charges for the
machinery handed over to the contractor will be recovered at the rate prevalent at the time of
supply. The contractor will have to execute supplemental contract with Engineer-in-Charge at
the time of supply of the machinery.
79.4 The acceptance of departmental machinery on hire is optional to the contractor.
80.0 Steel Forms:
Steel forms should be used for all items involving use of centering and shuttering. They shall
be such that the concrete surface obtained after removal of centering and shuttering shall be
single plane without any dents and undulations.
81.0 Inconveniences to Public:
The contractor shall not deposit materials at any site, which will cause inconvenience to
public. The Engineer-in-Charge may direct the contractor to remove such materials or may
undertake the job at the cost of the contractor.
82.0 Conflict of Interest:
Any bribe, commission, gift or advantage given, promised or offered by on behalf of contractor
or his partner, agent or servant or any one on his behalf to any officer, servant, representatives,
agents of Engineer-in-Charge, or any persons on their behalf, in relation to the obtaining or to
execution of this, or any other contract with Engineer-in-Charge shall in addition to any criminal
liability, which it may occur, subject to the cancellation of this or all other contracts and also to
payment of any loss or damage resulting from any such cancellation. Engineer-in-Charge shall
then be entitled to deduct the amount, so payable from any money, otherwise due to the
contractor under this or any other contract.

83.0 Contract Documents and Materials to be treated as confidential:

All documents, correspondences, decisions and orders, concerning the contract shall be
considered as confidential and/or restricted in nature by the contractor and he shall not
divulge or allow access to them by any un-authorized person.
84.0 General Obligations of Contractor:
84.1 The contractor shall, subject to the provision of the contract and with due care and diligence,
execute and maintain the works in accordance with specifications and drawings.
84.2 The contractor shall promptly inform the Department and the Engineer-in-Charge of any
error, omission, fault and to rectify the defect in the design or specifications for the works
which are discovered when reviewing the contract documents or in the process of execution
of the work.
85.0 Security Measures
a) Security requirements for the work shall be in accordance with the Governments general
requirements including provisions of this clause and the Contractor shall conform to
such requirements and shall be held responsible for the actions of all his staff,
employees and the staff and employees of his sub-contractors.
b) All contractors' employees, representatives and sub-contractor's employees shall
wear identifications badges provided by the contractor. Badges shall identify the
contractor, showing and employee's number and shall be worn at all
times while at the site. Individual labour will not be required to wear identification
badges.
c) All vehicles used by the contractor shall be clearly marked with contractor's name.
d) The contractor shall be responsible for the security of the work for the duration of the
contract and shall provide and maintain continuously adequate security personnel to
fulfill these obligations. The requirements of security measures shall include, but not
limited to maintenance of order on the site, provision of all lighting, fencing, guard
flagmen and all other measures necessary for the protection of the works within the
colonies, camps and elsewhere on the site, all materials delivered to the site, all persons
employed in connection with the works continuously throughout working and non
working period including nights, Sundays and holidays for duration of the contract.
e) Other contractors working on the site concurrently with the contractor will provide
security for their own plant and materials. However, their security revisions shall in no
way relieve the contractor of his responsibilities in this respect.
f) Separate payment will not be made for provision of security services and the cost of this
work shall be deemed to have been included in the bid.
86.0 Fire fighting measures:
a) The contractor shall provide and maintain adequate firefighting equipment and take
adequate fire precaution measures for the safety of all personnel and temporary and permanent
works and shall take action to prevent damage to destruction by fire of trees shrubs and
grasses.
b) Separate payment will not be made for the provision of fire prevention measures.

87.0 Sanitation:
The contractor shall implement the sanitary and watch and ward rules and regulations for all
forces employed under this contract and if the Contractor fails to enforce these rules, the
Engineer-in-Charge may enforce them at the expenses of the Contractor.
88.0 Training of personnel:
The contractor, shall, if and as directed by the Engineer-in-Charge provide free of any charge
adequate facilities, for vocational training of Government Officers, students, Engineers,
supervisors, foremen, skilled workmen etc. not exceeding six in number at any one time on the
contractor's work. Their salaries, allowances etc. will be borne by the Government and the
training schemes will be drawn up by the Engineer-in-Charge in consultation with the
contractor.
89.0 Ecological balance:
a) The contractor shall maintain ecological balance by preventing de-forestation, water pollution
and defacing of natural landscape. The contractor shall so conduct his construction operation
as to prevent any unnecessary destruction, scarring, or defacing of the natural surroundings in
the vicinity of the work. In respect of the ecological balance, contractor shall observe the
following instructions.
i) Where unnecessary destruction, scarring, damage or defacing may occur, as result of the
operation, the same shall be repaired replanted or otherwise corrected at the contractor’s
expense. The contractor shall adopt precautions when using explosives, which will
prevent scattering of rocks or other debris outside the work area. All work are including
borrow areas shall be smoothened and graded in a manner to conform to the natural
appearance of the landscape as directed by the Engineer-in-charge.
ii) All trees and shrubbery which are not specifically required to be cleared or removed for
construction purposes shall be preserved and shall b protected from any damage that may
be caused by the Contractor’s construction operation and equipment. The removal of
trees and shrubs will be permitted only after prior approval by the Engineer-in-Charge.
Special care shall be exercised where trees or shrubs are exposed to injuries by
construction equipment, blasting, excavating, dumping, chemical damage or other
operation and the contractor shall adequately protect such trees by use of protective
barriers or other methods approval by the Engineer-in-Charge. Trees shall not be used for
anchorages. The contractor shall be responsible for injuries to trees and shrubs caused by
his operations. The term “injury” shall include, without limitation bruising, scarring,
tearing and breaking of roots, trunks or branches. All injured trees and shrubs be restored
as nearly as practicable without delay to their original condition at the contractor’s
expense.
iii) The contractor's construction activities shall be performed by methods that will present
entrance or accidental spillage of solid matter contaminants, debris and other it
objectionable pollutants and wastage into river. Such pollutant and waste include earth
and earth products, garbage, cement concrete, sewage effluent, industrial wastes, radio-
active substances, mercury, oil and other petroleum products, aggregate processing,
mineral salts and thermal pollution. Pollutants and wastes shall be disposed off in a
manner and at sites approved by the Engineer-in-Charge.

iv) In conduct of construction activities and operation of equipments the contractor shall
utilize such practicable methods and devices as are reasonably available to control,
prevent and otherwise minimize the air pollution. The excessive omission of dust in to
the atmosphere will not be permitted during the manufacture, handling and storage of
concrete aggregates and the contractor shall use such methods and equipment as a
necessary for collection and disposal or prevention of dust during these operations. The
contractor's methods of storing and handling cement shall also include means of
eliminating atmospheric discharges of dust, equipment and vehicles that give
objectionable omission of exhaust gases shall not be operated. Burning of materials a
resulting from clearing of trees, bushes, combustible construction materials and rubbish
may be permitted only when atmospheric conditions for burning are considered
favorable.
b) Separate payment will not be made for complying with the provisions of this clause and all
cost shall be deemed to have been included in the unit rates and prices included in the contract
if any provision is not complied with within a reasonable time even after issue of a notice in
this respect, the necessary operations would be carried out by the Engineer-in-Charge at the
cost of the Contractor, Orders of the Engineer-in-Charge in this respect would be final and
binding on the contractor.
90.0 Preservation of existing vegetation:
a) The contractor will preserve and protect all existing vegetation such as trees, on or adjacent to
the site which do not unreasonably interfere with the construction as may be determined by
the Engineer-in-Charge. The contractor will be held responsible for all unauthorized cutting or
damage of trees, including damage due to careless operation of equipment, stockpiling of
materials or trekking of grass areas by equipment Care shall be taken by the Contractor in
felling tress authorized for removal to avoid any unnecessary damages to vegetation and tress
that are to remain in place and to structures under construction or in existence and to
workmen.
b) All the produce from such cutting of trees by the contractor shall remain the property of
Government and shall be properly stacked at site, approved by the Engineer-in-Charge. No
payment whatsoever shall be made for such cutting and its stacking by the Contractor. If any
produce from such cutting is not handed over to the Government by the contractor, he shall be
charged for the same at the rates to be decided by the Engineer-in-Charge. The recovery of
this amount shall be made in full from the intermediate bill that follows.
c) The contractor shall also make arrangements of fuel deposits for supply of required fuel for a
the labourer to be employed for cooking purpose at his own cost in order to prevent
destruction of vegetation growth in the surrounding area of the work site.
91.0 Possession Prior to completion:
The Engineer-in-Charge shall have the right to take possession of or use any completed part of
work or works or any part thereof under construction either temporarily or permanently. Such
possession or use shall not be deemed as an acceptance of any work either completed or not
completed in accordance with the contract with in the interest of Clause 28 of Standard
specification except where expressly otherwise specified by the Engineer-in-charge.

92.0 Access to the Contractor’s books:

Whenever it is considered necessary by the Engineer-in-Charge to ascertain the actual cost of
execution of any particular extra item of work or supply of the plant or material on which
advance is to be made or of extra items or claims, he shall direct the contractor to produce the
relevant documents such as payrolls, records of personnel, invoices of materials and any or all
data relevant to the item or necessary to determine its cost etc. and the contractor shall when
so required furnish all information pertaining to the aforesaid items in the mode and manner
that may be specified by the Engineer-in-Charge.
93.0 Drawing to be kept at site:
The contractor is to supply seven sets of corrected drawings for approval of the approving
authority. The approving authority will forward four sets of approved drawing to the
Engineer-in-Charge and two sets to the contractor for his/their own use. The contractor shall
keep one complete set of drawings and specifications in the site in charge of the contractor’s
agent to whom the instructions can be given by the Engineer-in-Charge.
94.0 B.I.S Books and Standard Specification / OPWD Code to be kept at site:
A complete set of Indian Standard specification and IRC codes referred to in “Technical
Specifications” and OPWD code shall be kept at site for reference.
95.0 Site Order Book:
An order book shall be kept at the site of the work. As far as possible, all orders regarding the
work are to be entered in this book. All entries shall be signed and dated by the Department
Officer in direct charge of the work and by the contractor or by his representative. In
important cases, the Engineer-in-Charge or the Superintending Engineer will countersign
the entries, which have been made. The order book shall not be removed from the work,
except with the written permission of the Engineer-in-Charge.
96.0 Variations by way of modification, omissions or additions:
The contractor(s) shall not vary or deviate from the drawings or specifications except upon
the express authority of the Engineer-in-Charge which shall be obtained by an order in
writing of the Engineer-in-Charge or by plan or drawing expressly given or signed by him or
by any subsequent written approval signed by him. The foundation shall be carried to the
depths in suitable strata, shown in the drawing. But if the Engineer is of opinion that they
should be shallower or deeper and so directs the contractor in writing the instruction of the
Engineer-in-Charge shall be binding on the contractor.
97.0 The Power to make additions and alteration in drawing or specification etc.:
The Engineer-in-Charge shall have power to make any alternations in or additions to the
original specification, drawing, designs and instructions that may appear to him to be
necessary or advisable during the progress of the work and the contractor(s) shall be bound to
carry out the work in accordance with the instructions which may be given to him/them in
writing signed by the Engineer-in-Charge and such alterations shall not invalidate the
contract, and any additional work beyond the scope of the work which the contractors may be
directed to do in the manner above specified as part of the work or any curtailment of the
work from the scope of the work as designed, which may be found necessary during the
period of construction shall be carried out or omitted by the contractor(s) on the same
conditions in all respects on which he/they agreed to do the main work. If the additional or
altered work for which no rates can be arrived from the main work then the contractor shall

within seven days of the date of the receipt by him/them of the order to carry out the work,
inform the Engineer-in-Charge of the rate which he/they propose to charge for such class of
work. If the Engineer-in-Charge does not agree to this rate he shall by notice in writing be at
liberty to cancel his order to carry out such a class of work and arrange to carry it out in such
manner as he may consider it advisable. In the event of dispute the decision of the Chief
Engineer concerned shall be final. The time limit for the completion of the work shall be
extended or curtailed in the proportion to the increase or decrease in its costs. As alteration or
curtailment bears to the cost of the original contract work, the certificate of the Engineer-in-
Charge as to such proportion shall be conclusive.
98.0 Care and diversion of river / stream. :
The contractor shall submit details regarding the diversion and care of river or stream during
construction of the work along with a separate print-out of the time table showing earliest and
latest start and finish dates of various activities. He should submit a detailed labour plan with
drawings for the diversion and care of river during construction of work. The above
arrangements shall be at contractor’s cost.
99.0 Income Tax:
a) During the currency of the contract, deduction of income tax as per Income tax Rule shall be
made from the gross value of each bill of the contract.
b) The contractor's staff, personnel and labour will be liable to pay personnel income taxes in
respect of their salaries and wages as are chargeable under the laws and regulations for the
time being in force; and the contractor shall perform such duties in regard to such deductions
thereof as may be imposed on him by such laws and regulations. The quoted price shall be
deemed to be inclusive of Income Tax & no additional payment on account of Income tax
and variation in Tax structure there of shall be admissible.
100.0 ROYALTY CHARGES:
The contractor shall keep books of accounts and other documents for the purpose of levy of
royalty charges as may be necessary to clearly arrive at such amounts and shall allow
inspection of the same by a duly authorized representative of the Employer and further shall
furnish such other information/document as the Employer may require from time to time.
101.0 GST:
101.1 GST as applicable shall be deducted at source during the currency of the contract while
making payments to the contractor.
101.2 The contractor should produce a valid GST Registration Certificate before the payment of the
final bill; otherwise payment to the contractor will be withheld.
101.3 The tax structure is liable for revision as per the orders of the Government issued from time to
time and in such case, the same tax will be deducted at source at the revised rates only while
making payment to the contractor.
101.4 Excess recovery due to downward revision in sales tax rates as per orders of Government from
time to time will be reimbursed.
102.0 Labour Welfare Cess.
Labour welfare cess @ 1% of gross bill amount is to be deducted during currency of contract
subject to the amendments made by Govt. from time to time.

103.0 SUPPLY OF CONSTRUCTION MATERIALS:

The contractor(s) is/are to provide every article or thing which may be necessary and requisite
for the due and proper execution of the several works included in the contract according to the
true intent and meaning of the drawings and specifications taken together, the list of which
are to be signed by the concerned Engineer-in-Charge and by the contractors whether the
same may or may not have been particularly described in the specification or shown on the
approved drawings provided however that the same are reasonably and obviously to be
inferred there from. In case of discrepancy between the drawings and the specifications the
Engineer-in-Charge shall decide which of the two is to be followed.
104.0 Setting Out:
The contractor shall be responsible for the true and proper setting out of the works and the
correctness of positions, levels, dimensions and alignments of all parts of the work and for the
provisions of all necessary instruments, appliances and labour in connection therewith, If, at
any time, during the progress of the work, any errors, appear or arise in the positions, levels,
dimensions or alignments of any part of the work, the contractor, on being required to rectify
such errors by the Engineer-in-Charge shall at his own expense do so to the satisfaction of the
Engineer-in-charge, If however, such error is based on incorrect date supplied in writing by
the Engineer-in-charge, the expenses of rectifying the same shall be borne by the Department,
The checking of and setting out of any line or level by the Engineer-in-Charge or his
representative shall not in any way, relieve the contractor of his responsibilities for their
correctness and other things used in setting out of the work, The contractor shall carefully
protect and observe all bench-marks, site-hails, pages and other things used in setting out of
the work(s).
105.0 Site Data:
The data and information of the Bid Document are based on the topo sheet planning &
preliminary Investigations conducted so far. Variations / alternations in the said data /
information in respect of Geology, topography sub soils hydrological conditions etc., which
have bearing on the Investigation, planning Design and Construction, cannot be ruled out.
The contractor shall, therefore, satisfy himself about the adequacy and accuracy of the said
data / information and interpretation thereof and if necessary, by any further Investigations to
be conducted by the Contractor. Thus, Employer shall not be responsible for the accuracy /
adequacy of the said data / information and interpretation thereof by the Contractor.
106.0 Sufficiency of the contract price:
The Contractor shall be deemed to have satisfied himself as to the correctness and sufficiency
of the Contract Price. Unless otherwise stated in the Contract, the Contract price covers all the
Contractor's obligations under the Contract (including those under provisional sums, if any)
and all things necessary for the proper surveys, Investigation, planning & design, execution
and completion of the Works and the remedying of any defects during construction and
maintenance period.
107.0 Unforeseen Difficulties:
Except as otherwise stated in the Contract:
a. the Contractor shall be deemed to have obtained all necessary information as to risks,
contingencies and other circumstances, which may influence or affect the Works:

b. by signing the Contract, the Contractor accepts total responsibility for having foreseen all
difficulties and costs of successfully completing.
c. The Works; and the Contract Price shall not be adjusted to take account of any unforeseen
difficulties or costs.
108.0 Rights of Way and Facilities:
The Contractor shall bear all costs and charges, other than the statutory charges, for special
and/or temporary rights-of-way/right-of-use, which he may require, including those for access
to the Site. Department shall bear the statutory charges for ROW. The Contractor shall also
obtain, at his risk and cost, any additional facilities outside the site, which he may require for
the purposes of the work.
109.0 Avoidance of Interference:
The Contractor shall not interfere unnecessarily or improperly with:
a) The convenience of the public, or
b) The access to and use and occupation of all roads and footpaths, irrespective of
whether they are public or in the possession of the Employer or of others.
The Contractor shall indemnify and hold the Employer harmless against and from all-
damages, losses and expenses (including legal fees and expenses) resulting from any such
unnecessary or improper interference.
110.0 Access Route:
The Contractor shall be deemed to have been satisfied as to the suitability and availability of
access routes to the Site. The Contractor shall use reasonable efforts to prevent any road or
bridge from being damaged by the Contractor's traffic or by the Contractor's Personnel. These
efforts shall include the proper use of appropriate vehicles and routes.
Except as otherwise stated in these Conditions:
The Contractor shall (as between the Parties) be responsible for any maintenance which may
be required for his use of access routes; the Contractor shall provide all necessary signs or
directions along access routes, and shall obtain any permission which may be required from
the relevant authorities for his use of routes, signs and directions; the Employer shall not be
responsible for any claims which may arise from the use or otherwise of any access route, the
Employer does not guarantee the suitability or availability of particular access routes, and
Costs due to non-suitability or non-availability, for the use required by the Contractor, of
access routes shall be borne by the Contractor.
111.0 Transport of Goods:
a) The Contractor shall give the Employer, not less than 21 days' notice, of the date on
which any Plant or a major item of other Goods will be delivered to the Site;
b) The Contractor shall be responsible for packing, loading, transporting, receiving,
unloading, storing and protection all Goods and other things required for the Works;
and
c) The Contractor shall indemnify and hold the Employer harmless against and from all
damages, losses and expenses (including legal fees and expenses) resulting from the
transport of Goods, and shall negotiate and pay all claims arising from their transport.

112.0 Contractor's Equipment: The Contractor shall be responsible for all Contractors'
Equipment. When brought on to the Site, Contractor's Equipment shall be deemed to be
exclusively intended for the execution of the work.
1) All Constructional Plant, Temporary Works and materials provided by the Contractor
shall, when brought on to the site, be deemed to be exclusively intended for the
execution of the Works and the Contractor shall not remove the same or any part
thereof, except for the purpose of moving it from one part of the site to another,
without the consent, in writing, of the Engineer, which shall not be unreasonably
withheld.
2) Upon completion of the works the Contractor shall remove from the site all the said
Constructional Plant and Temporary Works remaining thereon and any unused
materials provided by the Contractor.
3) The Employer shall not at any time be liable for the loss of or damage to any of the
said Constructional Plant, Temporary Works or materials.
113 .0 Progress Reports:
Monthly progress reports shall be prepared by the Contractor and submitted to the Employer
in six copies. The first report shall cover the period up to the end of the first calendar month
following the Commencement Date. Reports shall be submitted monthly thereafter, each
within 5 days after the last day of the period to which it relates.
Reporting shall continue until the Contractor has completed all work. The work which is
known to be outstanding at the completion date is to be completed stated in the Taking-Over
Certificate for the Works.
Each report shall include:
a) Charts and detailed descriptions of progress, including each stage of surveys,
Investigation, design, Contractor's Documents, procurement, manufacture, delivery to
Site, construction, commissioning and trial operation;
(b) Digital photographs/videography showing the status of progress on the Site;
(c) For the manufacture of each main item of Plant and Materials, the name of the
manufacturer, manufacture location, percentage progress, and the actual or expected
dates of :
(i) Commencement of manufacture,
(ii) Contractor's inspections,
(iii) Tests, and
(iii) Shipment and arrival at the Site;
(d) The details of Contractor's Personnel and Equipment
(e) Copies of quality assurance documents, test results and certificates of Material;
(f) List of Variations, notices given
(g) Safety statistics, including details of any hazardous incidents and
Activities relating to environmental aspects and public relations; and

(h) Comparisons of actual and planned progress, with details of any events or
circumstances which may jeopardize the completion in accordance with the Contract,
and the measures being (or to be) adopted to overcome delays.
114.0 Design:
114.1 General Design Obligations:
The Contractor shall be deemed to have scrutinized, prior to the Base Data, the Employer's
Requirements (including design criteria and calculations, if any). The Contractor shall be
responsible for the Investigation planning and Design of the work and for the accuracy of such
Employer's Requirements (including design criteria and calculations), except as stated below.
The Employer shall not be responsible for any error, inaccuracy or omission of any kind in the
Employer's Requirements as originally included in the Contract and shall not be deemed to
have given any representation of accuracy or completeness of any data or information. Any
data or information received by the Contractor, from the Employer or otherwise shall not
relieve the Contractor from his responsibility for the Investigation, design and execution of
the work.
114.2 Contractors Documents:
The Contractors Documents shall comprise the technical documents specified in the
Employer's Requirements, documents required to satisfy all regulatory approvals, and the
documents.
The Contractor shall prepare all Contractors Documents, and shall also prepare any other
documents necessary to instruct the Contractors Personnel.
If the Employer's Requirements describe the Contractor's Documents which are to be
submitted to the Employer for review, they shall be submitted accordingly, together with a
notice as described below. In the following provisions of this Sub-Clause, (i) "review period"
means the period required by the Employer for review, and (ii) "Contractor's Documents"
exclude any documents which are not specified as being required to be submitted for review.
The Employers may give notice to the Contractor that a Contractor's Document fails (to the
extent stated) to comply with the Contract. If a Contractor's Document so fails to comply, it
shall be rectified, resubmitted and reviewed in accordance with this Sub-Clause, at the
Contractor's cost.
For each part of the work, and except to the extent that the Parties
otherwise agree:
(a) Execution of such part of the work shall not commence prior to the expiry of the
review periods for all the Contractor's Documents which are relevant to its design and
execution.
(b) Execution of such part of the work shall be in accordance with these Contractor's
Documents, as submitted for review; and if the Contractor; wishes to modify any
design or document which has previously been submitted for review, the Contractor
shall immediately give notice to the Employer. Thereafter, the Contractor shall submit
revised documents to the Employer in accordance with the above procedure.
(c) If the Employer's Representative instruct that further Construction Documents are
necessary for carrying the work, the Contractor shall upon receiving the Employer's
Representative Instructions prepare such construction documents and shall not be

considered as variation. Any such contract (under the preceding paragraph) or any
review (under this Sub-Clause - or otherwise) shall not relieve the Contractor from
any obligation or responsibility.
114.3 As-Built Documents:
The Contractor shall prepare, and keep up-to-date, a complete set of 'as-built' records of the
execution of the work, showing the exact as-built locations, sizes and details of the work as
executed. These records shall be kept on the Site and shall be used exclusively for the
purposes of this Sub-Clause. Two copies shall be supplied to the Employer prior to the
commencement of the quantity checks / Verification Tests on Completion.
In addition, the Contractor shall supply to the Employer as-built drawings of the work,
showing all components of the work as executed, and submit them to the Employer for review
under Sub-Clause [Contractor's Documents]. The Contractor shall obtain the consent of the
Employer as to their size, the referencing system, and other relevant details.
Prior to the issue of any Taking-Over Certificate, the Contractor shall supply to the Employer
the specified numbers and types of copies of the relevant as-built drawings, in accordance
with the Employer's Requirements. The Work shall not be considered to be completed for the
purposes of taking-over [Taking Over of the work and Sections] until the Employer has
received these documents.
114.4 Design Error:
If errors, omissions, ambiguities, inconsistencies, inadequacies or other defects are found in
the Contractor's Documents, then the work shall be corrected at the Contractor's cost,
notwithstanding any consent or approval under this Clause.
115.0 Programme:
115.1 The Contractor shall submit a work programme to the employer within 15 (fifteen) days after
the conclusion of contract / commencement date whichever is earlier and the programme shall
be based on the basic time period for completion and milestone as indicated in the Contract
Document. Contractor's programme shall be considered effective upon acceptance by the
Employer's Representative.
The Contractor shall also submit a revised work programme whenever the previous
programme is inconsistent with actual progress or with the Contractor's obligations unless
other wise stated in the contract each programme shall include:
(a) The order in which the Contractor intends to carry -out the work, including the
anticipated timing of each major stage of the works.
(b) The periods for reviews under Clause [Contractor's Documents],
(c) The sequence and timing of inspections and tests specified in the Contract, and
(d) A supporting report which includes:
(i) A general description of the methods which the Contractor intends to
adopt for the execution of each major stage of the work, and
(ii) The approximate number of each class of Contractor's Personnel and
of each type of Contractor's Equipment for each major stage.
The Contractor shall promptly give notice to the Employer of specific probable future
events or circumstances, which may adversely affect or delay the execution of the

work. In this event, or if the Employer gives notice to the Contractor that if a
programme fails (to the extent stated) to comply with the Contract or to be consistent
with actual progress and the Contractor's stated intentions, the Contractor shall submit
a revised work programme to the Employer in accordance with this Sub-Clause.
115.2 Rate of Progress:
If, at any time:
(a) Actual progress is too slow to complete within the Time for Completion, and/or
(b) Progress has fallen (or will fall) behind the current programme under
Clause 25 [Programme],
Then the Employer may instruct the Contractor to submit, under Clause 25 [Programme], a
revised programme and supporting report describing the revised methods which the
Contractor proposes to adopt in order to expedite progress and complete within the Time for
Completion of the mile stone and the work.
Unless the Employer notifies otherwise, the Contractor shall adopt these revised methods,
which may require increases in the working hours and/or in the numbers of Contractor's
Personnel and/or Goods, at the risk and cost of the Contractor.
116.0 Charge of Site
From the commencement of the work to the completion of the same, they are to be under the
contractor (s) charge. The Contractor(s) is / are to be held responsible for and to make good all
injuries, damages and repair occasioned or rendered necessary to the same by fire or other
causes and they are to hold the employer harmless from any claims for injuries to persons or
for structural employer harmless from any claims for injuries to persons or for structural
damage to property happening from any neglect, default, want of proper care or misconduct
on the part of the contractors(s) or of any one in his/their employees during the execution of
the work.
117.0 Changes in Drawing
If at any time before or after the commencement of the work the employer shall for any
reason whatsoever.
a) Cause alterations, omissions or variation in the drawings and specification involving
any curtailment of the work as originally contemplated or
b) Not required the whole of work as specified in the Bid to be carried out, the
contractor(s) shall have no claim to any payment or compensation whatsoever on
account of any profit or advantage which he/they might have derived from the
execution of the work in full as specified in the Bid but which he/they did not derive
in consequence of the curtailment of the work by reason of alterations, omissions or
variations or in consequence of the full amount of the work not having been carried
out.
118.0 “Force Majeure” means an event beyond the control of the Employer and the Contractor,
which makes it impossible or illegal for a party to perform, including but not limited to:
i) Act of God
ii) War, hostilities (whether war be declared or not), invasion, act of foreign
enemies, mobilization, requisition, or embargo;

iii) Rebellion, revolution, insurrection, or military or usurped power, or civil war

iv) Contamination by radioactivity from any nuclear fuel, or from any nuclear
waste from the combustion of nuclear fuel, radioactive toxic explosive, or
other hazardous properties of any explosive nuclear assembly or nuclear
component of such assembly
v) Riot, commotion or disorder, unless solely restricted to employees of the
Contractor or of his Subcontractors.
If either party is prevented from or delayed in performing any of his obligations under the
Contract by any circumstances of Force Majeure, then he shall notify the other party thereof
within seven days, and specify how these circumstances are detrimental in the performance of
the Contract.
If the performance of the operation is substantially disrupted for a continuous period of three
months by virtue of any event of Force Majeure, then either party may by written notice to the
other terminate the Contract. The provisions of Clause 55.3 of section-IV shall apply to such
termination as for indemnification.

SECTION-V
SPECIAL CONDITIONS OF CONTRACT

SECTION -V
SPECIAL CONDITIONS OF CONTRACT
INDEX
Sl No Particulars Page
1 2 3
1 General 1
2 Sufficiency of Bid 1
3 Major project components and project basic parameters 2
4 Scope of work 2
5 Tests and quality control 3
6 Measurements and payments 4
7 Supply of gates & and electro mechanical plant and machinery 4
8 Supplementary requirements 5
9 Regulations and bye-laws 9
10 Passing of foundation, centring, reinforcement etc. 9
11 Signing field books, longitudinal sections, cross- sections and measurement 9
books
12 Quality control 10
13 Cleaning up 10
14 Communications and notices by contractors: 10
15 Compensation for delay by department in approval of design drawing 10
16 Works to be executed in accordance with specifications, drawings, orders etc., 11
17 Alterations in specifications and designs 11
18 Time limit for unforeseen claims 11
19 Recovery of dues from the contractor 11
20 Works to be opened for inspection 11
21 Notice to be given before work is covered up 12
22 Contractor to supply plant, ladders, scaffolding etc. 12
23 Audit and technical examinations: 13
24 Permission for crossing railway, NH/SH/roads 13
25 Land acquisitions 13
26 Use of site 14
27 Availability of Power 14
28 Other Special Conditions 15
29 Modern Technology 17
SECTION-V SPECIAL CONDITIONS OF CONTRACT
Section-V
Special Conditions of Contract
1. GENERAL
The data and information given in the Contract Document are based on the
preliminary survey taken up by the Department. The Contractor shall therefore,
satisfy himself about the adequacy and accuracy of the said data/information and
interpretation thereof and collect fresh data/additional data/information and carry
out/conduct further investigations and studies if necessary. The Employer shall not be
responsible for the accuracy/adequacy of the data/information and interpretation
thereof by the Contractor. The contractor shall receive all the available
data/information from the department on his written request.
2. SUFFICIENCY OF BID
2.1 The Contractor shall be deemed to have visited and carefully examined the Project
site and it’s surrounding to have satisfied himself to the nature and conditions of the
means of transport and communications, whether by land or air, as available at
present and as to possible interruptions thereto including the access and regress
conditions for the Site. The Contractor is also deemed to have made enquiries,
examined and satisfied himself as to the sites source for obtaining sand, stones, bricks
and other materials, the sites for disposal of surplus materials and accommodation for
depots, colonies, workshops and other infrastructure facilities as may be necessary for
executing and completing the Works, as also the sub-soil water and variations thereof,
storms, prevailing winds, climatic conditions and all other similar matters affecting
the works including law & order.
2.2 Any neglect or omission or failure on the part of the Contractor in obtaining necessary
and reliable information upon the foregoing or any other matter affecting the Contract
shall not relieve him from any risks or liabilities or the entire responsibility for the
completion of the works in accordance with the Contract.
2.3 No verbal agreement or inference from conversation with any officer or employee of
the Employer either before or after the signing of the Contract shall in any way affect
or modify any of the terms or obligations herein contained. The Contractor shall also
be deemed to have inspected and examined the Site and to have satisfied himself,
before submitting his Bid, as to the form and nature thereof including the sub-surface
conditions and other local conditions, the hydrological, geological and climatic
conditions, the extent and nature of work and materials necessary for the completion
of the work, the means of access to the Site and the land for accommodation etc. he
may require and in general, shall be deemed to have obtained all necessary
information, as to risks, contingencies and all other circumstances which may
influence or affect his Bid.

3. MAJOR PROJECT COMPONENTS AND PROJECT BASIC PARAMETERS
3.1 The major components as proposed by the Employer along with the basic project
design parameters fixed by the Employer is indicated in the Information to Bidder,
Section II and Basic Project Profile, Appendix BPP, Section VI.
3.2 Basic Main Parameters
Basic Parameters pertaining to the work are given in the Basic Project Profile,
Appendix BPP, Section VI. The 100 year flood, 500 year flood and the pond height
(to be measured from upstream floor level of barrage) provided are fixed parameters
and cannot be changed by the bidder. Other parameters are tentative and the bidder is
to assess the correctness of the data and adequacy of the data. All additional survey,
investigation and testing data and any other data relevant to design shall be collected
by the Contractor without any financial burden to the Employer.
4. SCOPE OF WORK
4.1 General
4.1.1. The major components of the work to be executed by the contractor under this
contract shall be as described section - wise as follows. Execution of all these works
shall include all construction plant / equipment and materials indigenous or imported,
survey, investigation, survey equipment, studies and all services and facilities
required for completion of the work.
4.1.2. Any requirements of work whether requested by the Employer or otherwise and
whether specifically described in the Contract or not but are necessary or required for
the proper completion and functioning of the Works in accordance with the Contract
including remedying of any gaps and deficiencies in the Works shall not be deemed to
be considered as any change in the Scope of Work and shall not entitle the contractor
for any extra payment.
4.2 Survey and Detailed Investigation
4.2.1. The scope of work under this section covers surveys and investigation requirement for
detailed planning of the work covering foundation exploration work, grid survey for
structures, their longitudinal sections and cross section, marking contours at 0.5 meter
interval along the ridges and valleys, land plan schedules and land acquisition
proposals including demarcation of land to be acquired by fixing appropriate no of
boundary stones etc; for design engineering of the Civil works related to bridge,
barrage including scouring sluices and fish ladder, pier, abutments, guide wall, guide
bunds/afflux bunds and other appurtenant works, Construction of approach road from
the nearest connectivity to the barrage site, Construction of a watchman and operator
shed near the barrage, Mechanical works like gates in barrage including Hoist and
Hoist Bridge , Power system connectivity, allied machineries and facilities for gate
operations and lighting of the bridge, hoist bridge and the barrage sites, for execution
and commissioning of the project. The Contractor shall carryout surveys and detailed
investigation required for the whole systems under this Contract as per the I.S. Codes,
IRC codes, Manuals, Standards, Guidelines, Circulars of the Department issued from

time to time. This shall not entitle the contractor to additional cost whatsoever other
than the contract price. The total scope of services shall be as per Appendix S&I and
Instruction to Bidders. Survey is to be carried as far as possible by the Total Station
instrument.
4.2.2 Design and Engineering
4.3.1 The present proposal is based on department’s preliminary survey and planning. The
contractor is free to change the concept and designs, keeping intact the basic purpose
of providing maximum in stream storage with no submergence, in normal
circumstances. The Contractor shall submit design of barrage, bridge, piers,
abutments, , under sluices, gates and hoists with Hoist Bridge etc. which shall be
always in conformity with the basic parameters and in accordance with the
Nationally/Internationally accepted practice and for the optimal performance of the
works as warranted under the Contract. This shall not entitle the Contractor to
additional cost, whatsoever, other than the contract price. The total scope of services
under this section shall be as per the Appendix – D&E and Instruction to Bidders.
The number of copies of the Reports and other Documents to be submitted to the
Engineer-in-Charge by the contractor is also specified in Contract Document.
4.4 Civil Works
The scope of work under this section detailed in Appendix-CW covers provision of all
labour, plant and materials for execution of all civil works, complete in all respect, as
described in conditions of contract and Technical Specifications of Bid Documents
including incidentals and all necessary works not shown or specified but reasonably
implied or necessary for the proper completion and functioning of the works in
accordance with the contract including any amendments thereof.
4.5 ELECTRO MECHANICAL WORKS
The scope of work under this section detailed in Appendix- EM includes provision of
all labour, plant and materials for supply and execution of electro-mechanical works
complete in all respect, as per Technical Specifications of Bid Documents including
incidentals and all necessary works not shown or specified but reasonably implied or
necessary for the proper completion and functioning of the works in accordance with
the contract including any amendments thereof.
5. TESTS AND QUALITY CONTROL
5.1 The Contractor shall be required to carry out all tests in accordance with relevant
Clauses of the Conditions of contracts and the Technical Specifications and as per
I.S.Codes, IRC codes and Manuals.
Employer’s authorized representative and/or an outside inspection agency acting on

behalf of the Employer shall have access to the site and shall have the power to
inspect and examine all works, the materials and workmanship of the project works,
during execution. The Contractor shall provide necessary labours tools, scaffolding or
any other assistance as desired by the Employer’s authorized representative without
any extra payment. Necessary test results should be submitted to the department prior

to laying at site. The agency has to make arrangements from time to time for
inspection of testing of materials at wok site.
5.2.1 Where the field quality assurance plan provided for witnessing tests/inspection on
behalf of the Engineer, the Contractor shall give the Engineer-in-Charge adequate
written notice of any inspections/tests.
5.2.2 Where the Engineer or his Representative attends the tests as provided in clause 5.2.1
above, and has any objection to any works or workmanship which in his opinion is
not in accordance with the Contract he shall advise the Contractor of his objection
during tests/inspections. The Contractor shall give due consideration to such
objections and shall make modifications that may be necessary to meet the said
objective. The inspection/tests by Engineer/ Engineer’s Representative/Agency and/or
his countersigning inspection/test certificate(s) thereon shall in no way limit the
liabilities and responsibilities, of the Contractor as stipulated in the Contract. The
Contractor shall maintain and record all measurements and test results and submit the
same to the Employer after completion of such inspection/tests.
6. MEASUREMENTS AND PAYMENTS
6.1 The Contractor is entitled for interim payment under various sections of the work in
accordance with Clause 41 of the General Conditions of Contract. Measurement /
verification for interim payment certificate of various items, under various sections of
the works, shall be made jointly by the Engineer-in-Charge or his Subordinate Staff
and the Contractor or his authorized representative for verifying the claims of the
Contractor’s interim payment/running bills.
6.2 All items having a financial value shall be measured in the manner as prescribed in
specification by the contractor and verified by the Engineer-in-Charge so that a
complete record is maintained of all work performed under the Contract.
6.3 Measurement shall be signed and dated by both parties on the site. If there is any
dispute in any of the measurements a note to the effect shall be made in the
measurement record against the disputed items and such note shall be signed and
dated by both parties engaged in taking the measurements and the Parties shall discuss
and resolve the same in accordance with relevant clauses of the contract.
7. SUPPLY OF GATES & ELECTRO-MECHANICAL MACHINERY
7.1 Supply at Site of the Gates and connected Electro Mechanical Plant & Machineries,
embedded parts and spares etc., shall be made available two months in advance of the
scheduled dates of Installation/erection matching with the progress and availability of
Civil works to take care of any eventualities of hold ups/delays during transit.
7.2 If for any reason, any parts of the work of the Project are delayed, then the total
programme may be re-scheduled by mutual agreement between the Engineer-in-
Charge and the Contractor, if necessary, keeping the overall completion schedule of
the project unaltered. No extra cost whatsoever, on account of such re-scheduling
shall be payable to the contractor.

8. SUPPLEMENTARY REQUIREMENTS
8.1 General
The following parts of this Section shall be read in conjunction with the Section IV
Conditions of Contract, and Section V: Special Condition of Contract. The following
Clauses shall supplement the provisions of the corresponding clauses of Section IV
and V and whenever there is a conflict, the provisions herein shall prevail over those
in Section IV.
8.2 Drawings and Designs:
The Contractor shall formulate submission of proposals for all components of the
Barrage-cum-Bridge individually. The designs, drawings and estimates of barrage,
bridge, under sluices, piers, abutments, gates & hoist and hoist bridges, Road
connectivity, Electrical Connectivity, shall be furnished to the Engineer-in-Charge for
approval. All soft copies and software used for computation shall be made available to
the Engineer-in-Charge for vetting of the designs, drawings and estimates by the
competent authority. Contractor shall supply to the Engineer-in-Charge 6 (six) copies
each of the design calculations and drawings for approval. The Contractor shall
incorporate all necessary comments of the Engineer’s Representative in the above
design and drawings, if any, and shall re-submit further 6 (six) copies each of the
revised design and drawings within 10 (ten) days for final approval. The Contractor
shall thereafter submit 10 (Ten) copies each of the approved design and 10 (Ten)
copies each of the approved drawings together with one copy each of the reproducible
tracings to Engineer-in-Charge. Further design calculations and drawings shall be
submitted in sequence as per a schedule to be drawn and agreed upon mutually.
The documents and drawings shall be in sufficient detail for review. The scale of the
drawing has to be chosen in coordination with the Engineer-in-Charge. The drawings
shall be of standardized sizes and as instructed by the Engineer-in-Charge. The
drawings shall contain the following basic information in the name plate:
a) Project name
b) Name and number of the Contract
c) Contractor's name
d) Number and title of the drawing
e) Date and scale
f) Draftsman's name and signature
g) Name of the designer responsible and signature
h) Revision Number (R0 for drawing submitted initially and R1, R2, etc., for
Drawings submitted subsequently).

i) Name and designation of checking official and space for signature.
j) Approving authorities name and designation as specified by the Engineer-in-

Charge and space for the signature.
A blank space 90mm x 50 mm shall be provided immediately above the title block for
the approval stamp. If required by the Approving Authority, the detailed design and
the execution drawings shall be submitted by the contractor to the Approving
Authority only after verification by the Consultant(s) notified by the Engineer-in-
Charge.
The Contractor shall be responsible for preparation of working drawings and the
construction documents for works, as specified in the Contract. Drawings given are
indicative, but will form part of the contract.
The contractor shall carry out alignment studies including cost economics by
examining all possible alternatives to prepare detailed layout, designs and drawings of
all components of the work stated in scope of work. The contractor shall use
guidelines in the relevant IS codes, IRC publications and circulars issued by the
department from time to time for various components of the work.
All the studies of the work, layout drawings and modifications if required to be
prepared for taking up execution of the work, shall be prepared by the contractor and
shall be got approved from the competent authority. The contractor will have to
submit detailed drawings of each component with appropriate scales, measurements,
Reduced Levels, full dimensions, index map locations of components such as
godown, burrow area, dumping area, internal roads, etc., The contractor is expected to
organize his work to the best of his knowledge so that final draft of various types of
designs and layouts will be submitted to competent authority within stipulated time
period.
All the studies layouts, drawings, design notes, which have been submitted to the
department, shall become the absolute property of department under the copy right act
and the contractor shall not use the same in whole or part thereof elsewhere for any
purpose without explicit written permission from the department. In all difference of
opinion on technical matters between the contractor and the Engineer-in-Charge, the
decision given by the Chief Engineer shall be final and binding on the contractor.
8.3 Contractor’s Work Programme
8.3.1 Within 15 (fifteen) days from the Date of Commencement, the Contractor shall
submit to the Employer a work programme showing the sequence in which he
proposes to carry out various components for completing the works as per the Master
Control Network within the stipulated date of completion. The Master Control
Network shall indicate the sequence of various activities and highlight the critical
activities including delivery of equipment. Such work programme shall be subject to
review and revision by the Employer/Engineer-in-charge in consultation with the
Contractor from time to time in order to achieve completion of the work within the
stipulated date of completion. The contractor shall also use computer aided project
management software to generate Bar Chart based on network technique.

8.3.2 The contractor shall also submit to the Employer/Engineer-in-charge the information
on detailed methodology of carrying out investigation survey, design engineering,
detailed construction methodology along with schedule for deployment of plant &
machineries, which shall successively be adjusted in order to meet the actual
requirement to complete the work within the stipulated date of completion along with
the work programme.
8.3.3 All the survey & investigation, planning, designs, approval processes, procurement
and construction work of the project shall be taken up simultaneously; so that the
work can be completed within time for completion.
8.4 Action when the progress of any crucial item of work is unsatisfactory : If the
progress of a crucial item of work, which is important for timely completion of work
is unsatisfactory, the Engineer-in-Charge shall, not withstanding that the general
progress of work is satisfactory, in accordance with relevant clause, be entitled to take
action under this clause after giving the contractor 15 days notice in writing and the
contractor will have no claim for compensation for any loss sustained owing to such
action.
8.5 Programme – Scheduling / Re-Scheduling
8.5.1 The works shall be executed and performed in accordance with the Master Control
Network (Work Programme) which shall clearly indicate the interlinking /
interdependencies of all the works of the Contract including relative activities of Civil
works and Electro-Mechanical works and the Power Connectivity for the project. The
Programme shall be reviewed jointly by the Employer/ Engineer and the Contractor,
at least once in a month where-in the hold ups/delays, if any, in the progress of work,
with reference to the agreed Schedule shall be given Special Attention. Necessary
modifications (updating / Revisions) of the Programme, within the overall Time for
Completion, shall be carried out by mutual agreement between the Employer/
Engineer and the Contractor.
8.5.2 If for any reason, any parts of the work of the Project are delayed, then the total
programme may be re-scheduled by mutual agreement between the Engineer-in-
Charge and the Contractor, if necessary, keeping the overall completion schedule of
the project unaltered. No extra cost whatsoever, on account of such re-scheduling
shall be payable to the contractor.
8.5.4 Progress Report
The Contractor shall submit to the Engineer, Engineer’s Representative and Engineer-
in- Charge monthly progress report by 5th. day of following months in such form and
details as prescribed by Engineer-in-Charge.
8.6 Inspection and tests
Except as otherwise provided , all materials and workmanship, If not otherwise

designated by the specifications shall be subject to inspection, examination and test by
the Engineer-in-Charge at any and all times during manufacture and/or construction
and at any/all places where such manufacture or construction are carried on. The

Engineer-in-Charge shall have the right to reject defective material and workmanship
or require its corrections. Rejected workmanship shall be satisfactorily replaced with
proper material without charge thereof and the contractor shall properly segregate
and remove the rejected material from the premises, if the contractor fails to
proceed at once with the replacement of the rejected material and / or the
construction of defective workmanship, the Engineer-in-Charge may replace such
material and / or correct such workmanship and charge the cost thereof to the
contractor.
The Contractor shall be liable for replacement of all defective equipment/

machineries/ works during the contract period including extended time and Operation
and Maintenance period.
The contractor shall furnish promptly without additional charge, all facilities, labour
and material necessary for the safe and convenient inspection and tests that may be
required by the Engineer-in-Charge.
All inspections and tests by the department shall be performed in such a manner as
not to unnecessarily delay the work.
8.7 Damage to Works
The works, whether fully completed or incomplete in any project site, all the
materials, machineries, plants, tools, buildings and other things connected there with,
shall remain at the risk and in the sole charge of the contractor until whole of the
completed work scheme wise under the Contract has been handed over to the
Engineer-in-Charge. Until such delivery of the entire completed work, the contractor
shall at his own cost take all precautions reasonably to keep all the aforesaid works,
materials, machines, plants, temporary buildings and other things connected there
with free from any loss or damage and in the event of the same or any part thereof
being lost or damaged, he shall forth with reinstate and make good such loss or
damage at his own cost. The complete work shall be insured against all possible risks.
8.8 Examination and tests on Completion
On the completion of the work the Engineer-in-Charge shall make such examination
and tests of the work as may then seem to him possible, necessary or desirable, and
the contractor shall furnish free of cost any materials, equipments and labour which
may be necessary thereof, and shall facilitate in every way all operations required by
the Engineer-in- Charge, in making examination and tests within one calendar month
from receipt of the written notice from the examine.
8.9 Trial run of gate operations
On the completion or part completion of the work, the fitted gates in the barrage and
sluices shall be subjected to trial run for 24 hours up-to 30 days or as decided by
Engineer-in-Charge to locate any defect and excessive leakage, if any. The trial run
shall not be deemed as commissioning of the project.

8.10 Haul Roads
The Contractor shall have to make the work sites accessible to the departmental
officers for inspection by way of constructing/maintaining all weather
roads/approaches, the cost of which shall be borne by the Contractor.
8.11 Layout and construction of road
The construction of approach road to site is within the scope of work. The Contractor
shall have to submit detailed plan to the Engineer-in-Charge showing the layout of the
work site and approach roads proposed by him, before he starts the actual work. Such
a road layout plan will be scrutinized by the Engineer-in-Charge and any
modifications suggested by him shall be binding on the contractor. However the
contractor may choose to have a separate haul road for transportation of materials and
machineries without any additional cost to employer If it is decided by the Engineer-
in-Charge to have some of the roads proposed by the Contractor as common road for
common use of department and other contractors or convenient and for compact and
planned layout of work site, the Contractor will be bound to construct them and allow
them to be used simultaneously by other Contractors and departments. In case of
disputes, the decision of the Engineer-in-Charge shall be final and the binding on the
Contractor.
9. REGULATIONS AND BYE-LAWS
The contractor shall conform to the regulations, bye-laws, any other statutory rules
made by any local Authorities or by the Government and shall protect and indemnify
Government against any claim or liability arising from or based on the violation of
any such laws, ordinance, regulations, orders, decrees, etc.,
10. PASSING OF FOUNDATION, CENTERING, REINFORCEMENT ETC.
After the completion of the work of excavation, the same will be checked and passed
by the competent authority. No masonry or concrete or back filling shall be laid
unless the foundations are so passed. No concreting shall commence, unless the
centering and the reinforcement is checked and passed by the Engineer-in-charge.
11. SIGNING FIELD BOOKS, LONGITUDINAL SECTIONS, CROSS- SECTIONS AND

MEASUREMENT BOOKS
Before starting the work, and at the end before the work is covered, levels for plotting
the longitudinal sections (along the axis as decided by Engineer-in-Charge or his
authorized representative) and cross section of the portion of the work shall be taken
by authorized Engineer of the contractor in the presence of the Engineer-in-Charge or
his authorized representative and the same shall have to be got attested from the
Engineer-in-Charge or his authorized representative in token of acceptance.
If the contractor fails to take measurements and sign them, then the measurements
recorded by the Engineer-in-charge, or his authorized representative in the authorized
books shall be final and binding on the contractor. For this purpose, suitable date or
dates shall be fixed by the Engineer-in-Charge and intimated to the contractor. If the

contractor, or his duly – authorized agent fails to attend on the appointed date or dates,
the levels and measurements shall be taken in his absence and such levels and
measurements and longitudinal sections and cross sections based there on shall be
final and binding on the Contractor. The levels will be taken on such alignments and
cross sections as will be useful for reference permanently. The point of the locations
for the levels will depend upon the roughness of the area and will also be at least in
conformity with the requirement of specifications for “Excavation” as for as possible.
Similar procedure for record of measurements shall hold good for all other items and
activities involved in execution of the work. All the levels/measurements shall be
recorded by the Engineer-in-Charge or his authorized representatives in the authorized
level / measurement books.
12. QUALITY CONTROL
The contractor shall produce results of quality control tests carried out on the works by
his staff and the quality audit conducted by the department or by Engineer’s
Representative on these works. If the test result do not fulfil the stipulated criteria laid
down in specifications the payment will be limited as per the provisions in the
specification(s) and if number of results fail beyond the limit of acceptance, then the
contractor shall not be paid unless he rectified all such imperfect work(s). The
decision of the Engineer-in-Charge in respect of the matters pertaining to the quality
control shall be final and binding on the Contractor.
13. CLEANING UP
a) The Contractor shall at all time keep the construction areas and his colony and
storage free from accumulation of waste or rejected materials.
b) Prior to the completion of the work, the Contractor shall remove all rubbish
from and around the premises and all tools, scaffolding equipment and
material which are not part of permanent structures executed or otherwise
asked for or as provided under any other Clauses of this contract. The
premises will be left in a manner fully satisfactory to the Engineer-in-Charge.
14. COMMUNICATIONS AND NOTICES BY CONTRACTORS:
All communication and or notices pertaining to works and concerning matters, such
as passing and approving of foundation, reinforcement, and form work,
measurements, mark outs, etc shall not be addressed by the Contractor to an officer
not below the rank of Executive Engineer. The official language is English. All such
notices communications, etc shall be addressed in good time so as not to hold up the
work.
15. COMPENSATION FOR DELAY BY DEPARTMENT IN APPROVAL OF DESIGN

DRAWING
The contractor shall not be entitled to claim any compensation from department for
the loss suffered by him on account of delay by department in approval of alignment,
designs & drawings. However this may be considered for grant of time extension.

16. WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS,

DRAWINGS, AND ORDERS ETC.
The Contractor shall execute the whole and every part of the work in the most
substantial and workmen like manner and both as regards materials and otherwise in
every respect in strict accordance with specifications. The Contractor shall also
confirm exactly, fully and faithfully to the designs, drawings and instructions in
writing relating to the work signed by the Engineer or Engineer-in-Charge and lodged
in his office, and to which the contractor shall be entitled to have access at such office
or on the site of the work for the purpose of inspection during office hours, and the
contractor shall, if he so requires, be entitled at his own expense to make or cause to
be made copies of specifications and of all such designs, drawings and instructions as
aforesaid.
17. ALTERATIONS IN SPECIFICATIONS AND DESIGNS.
All the Executive Engineers connected with work shall have power to make any
alterations in, or omissions from, addition to, or substitutions for the original
specifications and approved drawings, designs and instructions that may appear to
him to be necessary or advisable during the progress of the work and the contractor
shall be bound to carry out the work in accordance with any such instruction which
may be given to him in writing signed by the Executive Engineer or Engineer-in-
Charge and such alterations omissions, additions or substitutions shall not invalidate
the contract and any altered, additional or substituted work, which the contractor may
be directed to do in the manner above specified as part of the work, shall be carried
out by the contractor on the same conditions, in all respects on which he agreed to do
the main work and at the same contract cost.
18. TIME LIMIT FOR UNFORESEEN CLAIMS
Under no circumstances whatsoever, shall the Contractor be entitled to any

compensation from Government on any account unless the Contractor shall have
submitted claim in writing to the Engineer-in-Charge within one month of cause of
such claim occurring.
19. RECOVERY OF DUES FROM THE CONTRACTOR
Whenever any claim, against the Contractor for the payment of a sum of money arises
out of or under the Contract. Government shall be entitled to recover such sum by
appropriating, in part or whole, the Security deposit and performance security deposit
of the Contractor and to sell any Government promissory notes etc., forming the
whole or part of such security. In the event of the security being insufficient or if no
security has been taken from the Contractor, then the balance or the total sum
recoverable, as the case may be, shall be deducted from any sum then due or which at
any time thereafter may become due to the Contractor under this or any other contract
with Government. Should this sum be not sufficient to cover the full amount
recoverable from the Contractor then it shall be recovered from him as arrears of land
revenue.

20. WORKS TO BE OPENED FOR INSPECTION
All works, under or in course of execution or executed in pursuance of the contract

shall at all times be open to the inspection and supervision of the Engineer-in-Charge
and his subordinates and the contractor shall at all times during the usual working
hours and at all other times at which reasonable notice of the intention of Engineer-in-
Charge or his subordinate to visit the work shall have been given to the contractor,
either he himself be present to receive orders and instructions, or have an authorized
responsible agent duly accredited in writing, present for that purpose. Orders given to
the contractor’s agent shall be considered to have the same force as if they had been
given to the contractor himself.
21. NOTICE TO BE GIVEN BEFORE WORK IS COVERED UP
The contractor shall give not less than 15(fifteen) days notice in writing to the
Engineer-in- Charge of the work, before covering up or otherwise placing beyond the
reach of measurement any work in order that the same may be verified/checked and
correct dimensions thereof be taken before the same is so covered up or placed
beyond the reach of verification/checking of any work without the consent in writing
of the Engineer-in-Charge of the work, and if any work shall be covered up or placed
beyond the reach of verification/checking without such notice having been given or
consent obtained, the same shall be uncovered at the contractor’s expense or in default
thereof, no payment or allowance shall be made for such work or materials with
which the same was executed.
22. CONTRACTOR TO SUPPLY PLANT, LADDERS, SCAFFOLDING ETC.
The contractor shall supply at his own cost materials, plant, tools appliances,
implements, tackle, scaffolding and temporary works requisite for the proper
execution of the work, whether original, altered or substituted and whether included
in the specifications or other documents forming part of the contract or referred to in
these conditions or not, or which may be necessary for the purpose of satisfying or
complying with the requirements of the Engineer-in-Charge as to any matter as to
which under these conditions he is entitled to be satisfied, or which he is entitled to
require together with carriage to and from the work. The contractor shall also supply
without charge the requisite number of persons with the means and materials
necessary for the purpose of setting out works and counting, weighing & assisting in
the checking measurement or examinations at any time and from time to time of the
work or materials. Failing his so doing, the same may be provided by the Engineer-in-
Charge at the expense of the contractor and the expenses may be deducted from any
money due to the contractor under the contract, or from his security deposit or the
proceeds of sale thereof, or of a sufficient portion thereof. Contractor is liable for
damages arising from non provisions of lights, fencing etc., The contractor shall also
provide at his own cost, except when the contract specifically provided other wise and
except, for payment due, all necessary fencing and lights required to protect the public
from accidents, and shall be bound to bear the expenses or defence of every suit,
action or other proceedings of law that may be brought by any person for injury
sustained owing to neglect of the above precautions and to pay any damages and costs

which may be awarded in any such suit, action or proceedings, to any such persons or
which may be paid to compromise any claim by any such person.
23. AUDIT AND TECHNICAL EXAMINATIONS:
Government shall have the right to cause any audit and technical examination of the
works and the running and final bills of the Contractor including all supporting
vouchers, abstracts etc to be made after payment of the running and final bill and if as
a result of such audit and technical examinations any sum is found to have been
overpaid in respect of any work done by the contractor under the contract or any work
claimed by him to have been done by him under the contract and found not to have
been executed, the contractor shall be liable to refund the amount of overpayment and
it shall be lawful for Government to recover the same from him in the manner
prescribed in clause “Recovery of dues from contractor” and if it is found that the
contractor was paid less than what was due to him under the contract in respect of any
work executed by him under it, the amount of such under payment shall be duly paid
by Government to the contractor.
24. PERMISSION FOR CROSSING RAILWAY, NH/SH/ROADS
Some component of works may interfere Railway, State Highway, Other Roads, other
pipelines etc., and as such necessary letter to grant the permission for crossing those
premises shall be issued by the respective authorities to the Engineer-in- Charge. The
contractor will have to process, follow-up and obtain timely clearance from the
concerned authorities. Statutory costs of those crossings will be paid by the
Government or will be reimbursed to the contractor if paid by him on
production of receipt.
25. LAND ACQUISITIONS
a) Processing of land acquisition –After the alignments are finalised, the

contractor with the help of Engineer-in-Charge of the work shall start the
process of land acquisition. As such the Engineer-in-Charge will submit
necessary proposals to the respective authority. However, proposals
preparation and further follow up for timely acquisition is to be done/ watched
by the contractor.
b) For any private land, Govt. land and property, required for this work, the
process of Land and property acquisitions is to be carried out by the contractor
with the help of department. Necessary proposals/letters to concern
department will be given by the Engineer in charge, further follow-up for
timely acquisition is to be done/watched by the contractor Except cost of
temporary land acquisition or early mutually agreed acquisition of land and
crop compensation, the department shall make payments for acquiring
permanent land and property as per LA Act & Rules. The contractor shall pay
cost of temporary land acquisition and crop compensation, if any. Pursuing the
land and property acquisition cases, getting the award/approval from
competent authority, within the time shall be the whole responsibility of the
contractor, the land required for construction before award will be arranged by
the contractor to ensure timely completion of the scheme for which no claim

shall be entertained from the contractor. No cost compensation shall be

allowed for delay in L.A.
(c) Forest land Acquisition: During planning & Design of the barrage –cum-
bridge care shall be taken by the contractor to avoid forest land. In
unavoidable situations, the contractor shall process all forest clearance paper
works on behalf of the Department. Cost of forest land, if any to be acquired
& Cost of afforestation if any required shall be paid by the Department. All
other costs shall be borne by the contractor.
26. USE OF SITE
a) All land required for use of Contractor facility shall be arranged by the
Contractor from private land owner/revenue department at his own cost and no
claim on this account shall be entertained.
b) All areas of operation including those of his staff and labour colonies in case
handed over to the contractor shall be cleared and handed over back in good
condition to the Engineer-in-Charge except the areas under works constructed.
The Contractor shall make good to the satisfaction of the Engineer-in-Charge
any damage or alterations made to areas, which he has to hand over back or to
other property or land handed over to him for the purpose of this work.
c) The lands shall as herein before mentioned be handed over back to the
Engineer-in-charge immediately after completion of the work under this
contract or the termination of the contract whichever is earlier. Also no land
shall be held by the Contractor longer than the Engineer-in- Charge shall deem
necessary and the Contractor shall on due notice by the Engineer-in-Charge
vacate and returned the land which the Engineer- in-Charge may certify as no
longer required by the Contractor for the purpose of the works. In case the
lands are not handed over back to the department within the time limit
specified above, penal rent as may be decided by the Engineer-in-Charge will
be recovered from the contractor.
d) The vegetation and forest is noticeable in project area. The Contractor should
take utmost care for the preservation of this vegetation and forest. Any
damage in this vegetation and forest will have to be compensated by the
Contractor and decision of Engineer-in-Charge will be final and binding on
Contractor.
27. AVAILLABILITY OF POWER
The availability of Power is indicated in the section of the Basic Project Profile
Appendix-BPP. The contractor is advised to study the provision.

28. OTHER SPECIAL CONDITIONS
The contractor shall review all the information / data available with the department
and assess the scope of surveys, investigation etc., that are to be carried out to fulfil
the obligations under the contract.
28.1 The contractors shall take this into consideration while quoting for the bid. No claims
whatsoever on this issue will be entertained during execution.
28.2 Wherever the ancillary works require shifting of H.T./L.T. power lines, towers,
Electrical poles, Telephone lines water supply lines and any other facility in way of
work etc. either permanently or temporarily the contractor shall arrange for such
shifting of power lines towers, electrical poles etc., through concerned authorities of
GRIDCO/OPTCL/WESCO/SOUTHCO and other agencies at his own cost. The
Engineer-in-Charge will process the proposals submitted by the contractor to the
authorities concerned. The price bid quoted by the Contractor is deemed to be
inclusive of such cost and no claims for separate payment will be entertained.
28.3 Contractor shall process shifting of HT/LT lines, Telephone lines & electrical and
telephone poles etc. The statutory charges required for the shifting/relocation shall be
borne by the Dept. The cost of works will be borne by the contractor. Quantum of
such works shall be assessed by the bidder.
28.4 Wherever any component of work of a scheme is crossing Railway line, the contractor
has to prepare necessary proposals for seeking permissions of Railway authorities.
The Engineer-in- Charge will process such proposals to the Railway authorities
concerned for taking up the work by them as a deposit work duly paying the amount
demanded by the railway authorities by the Dept and shall be recovered from the next
running bill of the Contractor. The Contractor shall include such cost in the bid price.
28.5 In order to check the accuracy of the investigation work the equipment, labour,
required transport and other materials etc., at site of work have to be supplied to the
Engineer’s Representative without extra cost.
28.6 No extra payment will be made to the bidder if there is any change in type of
structure, specifications, variation in quantities as per actual site conditions.
28.7 Display Boards should be displayed of size 2.00m x1.50m, wherever necessary or by
engraving on the structure with enamel painting. Boards / direction boards should also
be displayed to facilitate for inspection both at investigation and execution stages.
28.8 During soil exploration by drilling boreholes for foundations, the contractor shall take
required number of Un-disturbed Samples and normal samples and obtain soil
classification, soil properties and bearing capacity by getting them tested in the soil
testing laboratories of Government Labs/Engineering Colleges or other reputed
institutes. The contractor shall provide certain U.D. Samples and normal samples to
the Engineer-in-Charge also so as to get them tested parallel at any other lab to be

selected by the Engineer-in- Charge, if required. The cost of such testing shall be
borne by the Contractor.
28.9 The Contractor shall furnish draft reports on design Engineering, drawings, in six
copies and soft copy in CD for obtaining the approval of the competent authority.
After approval, the contractor shall furnish 11 copies of booklets and 1 soft copy in
CD for record of the department at his cost and no separate payment will be made
towards this.
28.10 The contractor shall furnish 12 (twelve) copies of Land plan schedules and Land
acquisition proposals for obtaining approval of competent authorities.
28.11 The contractor shall fix enamel-coated metallic measuring gauges both on U/s and D/s
side of all the structures and at suitable locations along with the paintings of gauge on
Piers as suggested by the Engineer-in- Charge.
28.12 The Contractor shall provide and fix chainage cum boundary stone of standard design
at an interval of 30 meter, cost thereof is deemed to be included in the quoted contract
price.
28.13 Construction of 6.5 m over all wide road with 4.3 m wide asphalt road from the
nearest connectivity.
28.14 Catch drains and drainage vents are to be provided wherever necessary to facilitate
drainage along and across the approach roads of the Barrage at no extra cost.
28.15 All the crossings of State Highways, District Roads, Village roads and all other roads/
shall be negotiated as per standards of the respective departments and as per the
permissions granted by them. The approaches to these shall be provided as per the
standard of their respective departments. The cost of these shall be deemed to have
been included in the contract price quoted.
28.16 If the proposed work is interfering with any existing irrigation canals or channels,
supply channels or Sources / Streams to Minor Irrigation tanks, roads, suitable
structures are to be provided within the quoted contract price by the contractor.
28.17 If the work is interfering oil pipe lines, gas pipe lines, water supply pipeline, or any
other pipe lines, the contractor shall provide suitable crossing in consultation with the
authorities concerned after obtaining the approval either by himself or getting them
executed by the concerned authorities as a deposit work duly depositing the requisite
amount to them. The Engineer-in-Charge will help in processing the proposals to the
authorities concerned to obtain their permission. The cost of such crossings shall be
deemed to be included in the contract price.
28.18 Diversion of streams that are interfering with the system into nearby stream(s) is not
permitted in general. However in exceptional cases, the Engineer-in-Charge may
consider such proposals depending upon their feasibility, if the distance between them
is not much (i.e., less than 200 m) and also if such diversion will not affect the
riparian rights of existing or contemplated sources on D/s side.

28.19 R.R. Masonry / CR Masonry / Brick Masonry Structures shall not be permitted
generally.
28.20 The contractor has to make his own arrangement for diversion of flow and dewatering
of foundation etc. wherever necessary within the quoted contract price.
28.21 The concrete mixes to be adopted for all the structures shall be design mixes only and
these design mixes shall be conducted in the department / reputed laboratories and got
approved by the Engineer-in-Charge before adoption.
28.22 In case of crossing works, drainage works, the contractor shall excavate necessary
approach/ Tail channels to these structures to have smooth drainage through the
structure. The cost of excavation of such channels shall be borne by the Contractor
within quoted contract price. The cost of Land Acquisition for such channels will be
borne by the department.
28.23 Plantation of selected trees with tree guards of two meter height of brick masonry at
an interval of 5 meter along the approach road and at selected places as decided by the
Engineer-in-Charge is to be done. The Contract price quoted by the Contractor shall
include all these items.
29.0 MODERN TECHNOLOGY
The Contractor should adopt the latest/modern methodologies and State of Art
Techniques in the investigation, planning, design, construction, operation and
maintenance and monitoring of the project.

SECTION – VI
APPENDICES
Appendices
INDEX
1 2 3
1.0 Appendix - S & I (Surveys and Investigation) 1
2.0 Appendix – D&E (Design & Engineering) 3
3.0 Appendix – CW (Civil works) 7
4.0 Appendix - EM (Electro Mechanical equipments) 8
5.0 Appendix - BPP (BARRAGE-CUM-BRIDGE WORK ) 9

SECTION-VI APPENDICES
APPENDIX-S&I
SURVEYS AND INVESTIGATION
SCOPE OF SERVICES
The Contractor's Scope of Services for Survey & Investigation shall include the following
activities for the work
1.0 Review and Assessment of Data Requirement:
1.1 Review of available Data of the work and identification of Detailed survey ,
investigation and foundation exploration requirement considered necessary for fixing
alignment , planning and design of all components comprising of Civil works related
to bridge, barrage including scouring sluices and fish ladder, piers, abutments, guide
wall ,guide bunds/afflux bund and other appurtenant works., Mechanical works like
gates in barrage including sluices including Hoist and Hoist supporting structure,
Power connectivity from the nearest structure including the 11/0.43KV sub-station,
allied machineries and facilities for gate operations and lighting of the sites,
Construction of approach road from the nearest connectivity to the barrage site,
Construction of a watchman and operator shed near the barrage, preparation of
estimates on the basis of approved design, for preparation of land plan schedules and
land acquisition Proposals including property cases and execution, commissioning
and maintenance of the project. The system should as far as possible avoid Abadi,
Forest Lands, Gochars, devastanam, grave yard and permanent structures.
1.2 Review of technical and design parameters for the structures.
1.3 Preparation of work programmes for carrying out investigations and studies for the
information of the Engineer-in-Charge.
1.4 The contractor shall submit a review report after carrying out the above activities for
acceptance of the Engineer-in-Charge.
2.0 DETAILED INVESTIGATION:
2.1 Preparation of a memorandum on conducting surveys, foundation exploration and

investigation indicating investigation criteria, methodology to be followed, equipment
proposed to be used and method of analysis for all components of the work.

2.2 Survey for fixing permanent benchmarks with reference to levels supported by the
Department at site & subsequently to be connected with GTS Benchmark on both side
of the river and temporary bench mark along the alignment of different components.
2.3 Carrying out foundation exploration works, geo-technical investigations and

laboratory tests, analysis and studies including collection of other relevant data as
necessary.
2.4 Logging of the drill holes and preserving the logs for inspection.
2.5 The detailed investigation, foundation exploration and geo technical investigations are
to be carried out along the different alternate alignment, if feasible, and submit it for
finalisation and approval by competent authority. The conceptual plan shall be on
whole, to the part principle.
2.6 On approval of alignments, preparation of survey plans of whole work area with
contours at 0.5 m intervals, marking ridges and valleys showing clearly the river bed,
banks, road connectivity, existing nearest power connectivity, all structures etc.
2.7 Grid survey for structures, such as Nalla crossing for approach roads, afflux bund,
trial pits, core drilling for foundation investigation of structures.
2.8 Preparing land plans schedules and land acquisition proposals (Private Land,
Government Land, Forest Land if any etc.) and Property schedules such as wells,
trees, houses etc., if any and submitting same to Engineer-in-charge.
2.9 Preparation of ROW/ROU cases if any for approval by competent authorities.
3.0 Liaison with the Employer and Employer’s Representative from the start of
investigation to actual Commissioning of the project in full.
4.0 Liaison with respective line departments of Odisha and owners of Electrical utilities,
Railways, Forest department etc. for approvals of Right of way/Right of use.
5.0 Preparation of monthly progress reports on the progress of the investigation work.
6.0 No separate payment shall be made for conducting any of the surveys, detailed
investigation and geo-technical exploration etc., indicated above and needed for the
completion of the project and shall deemed to be included in the quoted price.

APPENDIX - D&E
DESIGN AND ENGINEERING

SCOPE OF SERVICES
The Contractor's Scope of Services for Design and Engineering shall include the following
activities for the work .
1.0 Detailed Design
1.2 Review of technical and design parameters for all components of the Barrages
including Electro-mechanical works and Electrical system connectivity work.
1.3 The 500 year and 100 year flood and the pond height (to be measured from the
upstream floor) provided in salient data of Appendix BPP is binding on the
contractor. Other data provided is tentative.
1.4 Preparation of Detail Project Report(DPR) with detail hydrological and hydraulic
analysis, detail investigation taken up indicating design criteria, design parameters,
design assumptions, method of analysis on all components of the Work (bridge with a
carriage way width of 7.5m, barrage including scouring sluices and fish ladder, piers,
abutments, guide wall ,guide bunds/afflux bund with protection works and other
appurtenant works, Mechanical works like gates and stop logs, including Hoist and
hoist supporting structure, gantry crane and lifting beam, Power connectivity from the
nearest 11 KV structure,11/0.43KV substation, allied machineries and facilities for
gate operations and lighting of the sites, Construction of approach road from the
nearest connectivity to the barrage site, Construction of a two storied residential
building for watchman and operator near the barrage) .These Detail Project Report
shall be submitted to the Engineer-in-Charge for approval of Technical Advisory
Committee( TAC) before carrying out detailed design and construction drawings
1.5 On approval of DPR by TAC, detailed design shall be taken up as per Technical
Specification, relevant IS Code, IRC Code, manuals etc, for all the Civil works i.e.,
bridge with a carriage way width of 7.5m, barrage including scouring sluices and fish
ladder, piers, abutments, guide wall ,guide bunds/afflux bund with protection works
and other appurtenant works, Mechanical works like gates and stop logs, including
Hoist and hoist supporting structure, Gantry crane with lifting beam, Power
connectivity from the nearest 11KV structure,11/0.43KV substation, allied
machineries and facilities for gate operations and lighting of the sites, approach road
from the nearest connectivity to the barrage site, a two storied residential building of
about 2900 square foot built up area ,for watchman and operator ,near the barrage
including drawings required for the execution .The design calculations performed
along with the drawing shall be submitted to the Engineer-in-Charge for approval of
Competent Authority.
1.6 Processing for approval of Design & Drawing from Competent Authority.
1.7 Preparation of Detail Estimate of all components of works as per Odisha Schedule of
Rate for schedule items and Market rate / Procurement rate of EPC contractor for non-
schedule items and processing it for sanction by Competent Authority. While framing
the estimate, the items are to be clubbed as per the payment schedule to facilitate
payment.

1.8 Taking up the additional designs and modifications, as needed, during construction.
1.9 The contractor shall adopt modern methodology/State of art Techniques in design of
the components of the work.
2.0 The software and soft copies of designs shall be made available for checking of the
Designs and it will be the Property of the Department.
2.1 Submission of methodology for commissioning of entire Barrage work.
2.2 Preparation of operation and maintenance Manuals.
3.0 Project Completion Report
3.1 Preparation of as-built drawings for the Civil as well as Electro Mechanical
components of the work and a Detailed Project Completion Report.
4.0 Design liaison
4.1 Design liaison with Engineer and his representative, Consultant(s) of the Employer
and if required with Central Water Commission etc.
4.2 Preparation of Monthly Reports on the progress of the project work as a whole for
information of the Engineer-in-Charge, in respect of:
a) Investigation & Surveys.
b) Design and engineering.
c) Civil Construction.
d) Electro-Mechanical components.
e) Quality Control arrangement.
f) Technical status (Present status and future programme)
g) Project status (Time Schedule, achievement of mile-stone, slippage in time
schedule with specific reference to activities and acceleration measures proposed)
h) Financial status (Present status and future projection)
i) Deployment of Manpower, Labour, Expatriates staff and Construction Equipment
Furthermore the Report shall include necessary photographs and sketches showing the
previous month's progress.
5.0 Supply of Drawings, Reports etc.
5.1 The Contractor shall furnish to the Engineer-in-Charge the following number of
copies of drawings, reports and other technical documents:
Sl. Particulars Hard copies Soft copies Remarks

No. (CD)
1. Drawings for 6 (six) sets 1 (One)

information
2. Drawings for approval 6 (six) sets 1 (One) 1 (One) One hard copy shall be
returned to the Contractor with
approval or comments.

Sl. Particulars Hard copies Soft copies Remarks

No. (CD)
3. Approved drawings 1+ 10 sets 1 (One) copy in

CD
4. As-built document 6 sets 1 in CD Shall be submitted in

accordance with relevant cluse
of Conditions of Contract
5. Review Report/ Design 3 (Three) 1 (One) copy in One hard copy shall be
Briefs/ Design Memo / CD returned to the Contractor with
sets
Design Reports (Draft) approval or comments.
6. Review Report/ Design 1 + 10 sets 1 (One) copy in

CD
Briefs/Design Memo/
Design Reports (Final)
7. Progress Reports 6 (Six) sets Also through e-mail to

(monthly) respective authority
8. Final design 6 (six) sets 1 (One) copy in

computations CD
9. Detailed Project 10 (Ten) sets 1 (One) copy in

Completion Report CD
5.2 Tentative list of design notes and drawings for the work to be submitted by the
contractor (civil & Electro- Mechanical component)
Sl.
Design Note Title of Drawing
No.
1 Layout Report Schematic plan ,cross section and L-section of the
work showing all controlling levels and
Arrangements
2 Barrage 1. Detail Plan, cross section and L S of the deck with

details of bearing, parapet, expansion joint, wearing
coat, drainage spout etc.
2. Reinforcement details of the deck and parapet etc.
3 Barrage including scouring 1. Detail plan of the Barrage, piers, abutments, guide
sluices and fish ladder, piers, wall, afflux bund, protection works with LS and CS
abutments, guide wall ,guide of the barrage showing all components etc.
bunds/afflux bund and other 2.Details of piers, abutments, guide wall, fish ladder
appurtenant works and energy dissipation arrangement, protection
works etc.

Sl.
Design Note Title of Drawing
No.
4 Gates including Hoist and hoist 1.General arrangement drawing
bridge 2.1st stage and 2nd stage Embedded parts details
3.Gate details
4. Details of Hoist
5. Details of Hoist supporting structures.
5 Power connectivity from the 1. Layout plan of electrical connectivity etc.

nearest 11KV structure 2. Details of 11/0.43 KV substation
including 11/0.43KV substation
and power cable connection for 3. Plan for cable layout for gate operation and
Gate operation and lighting lighting of the site etc.
4.Structural details including cable tray with material
statement etc.
6 Construction of approach road 1.Layout plan of the connectivity showing plantation

from the nearest connectivity to etc.
the barrage site.
2.C.S of the road showing the details of sub-base and
sub-grade etc.
3.Cross drainage work details etc.
7 Construction of a two storied 1. Layout plan with elevation and section etc.
building with about
2. Reinforcement details etc.
3000 square foot built up area
for watchman and operator shed 3.Sewerage, water supply and electrification
near the barrage detailsetc.
Note: 1.The list is indicative for design notes and drawing to be submitted by the Contractors.
Exact details will be decided as per work requirements.
5.3 No separate payment shall be made for any of the design and engineering works
indicated above and needed for the completion of the project and shall be deemed to be
included in the quoted price.

APPENDIX – CW
CIVIL WORKS
SCOPE OF SERVICES
1. Construction of Barrage including scouring sluices, piers, abutments, guide wall ,

guide bunds/afflux bund with protection works and other appurtenant works,
approach road from the nearest connectivity to the barrage site, a two storied
residential building of about 3000 square foot built up area for watchman and
operator near the barrage as per the Technical Specification ,IS codes, IRC codes
and manuals etc.
2. Plantation of selected trees at the barrage site, along the approach road and in
residential quarter areas.
3. Operation & Maintenance of complete commissioned work for five years or five
flood seasons whichever is more.
4. Construction of all civil works relating to Power Connectivity.
5. Trial run and commissioning of entire work.

APPENDIX- EM
ELECTRO MECHANICAL EQUIPMENTS
SCOPE OF SERVICES
Mechanical works like gates in barrage including 1st stage and 2nd stage Embedded parts, gate
and stop logs, Hoist, Hoist supporting structure, Gantry crane and lifting beam, Power
connectivity from the nearest 11KV structure or 33/11KV substation, 11/0.43KV sub-station
including the power cable/L.T line for gate operation and lighting of the bridge along with all
machineries and facilities for gate operations and lighting of the sites.
The scope of work in this section includes, but not limited to the following:
1. Detail design of all components as per the relevant IS codes, OERC norms and
manuals.
Detailing, supply and manufacture, inspection, shop assembly, testing, painting etc as
per the approved drawing and specification of the respective components.
1 Delivery of fabricated components/equipment and transportation to site.
2 Site storage, transportation and handling, site erection, painting, testing and
commissioning including provision of labour, plant, material etc. for the above.
3 Supply and installation of all incidentals not specified but are necessary for proper
completion and satisfactory functioning of the system.
4 The Contractor shall supply the equipment, which will meet in all respects, the
requirements of Employer in regard to performance, durability and satisfactory
operation. All the equipment supplied shall conform to the relevant Indian Standards.

APPENDIX- BPP
CONSTRUCTON OF BARRAGE
BASIC PROJECT PROFILE
1.0 Introduction : Government of Odisha proposes to build an integrated ISS across river
Khairibhandan at Anlabeni in Mayurbhanj District to enhance in-stream storage for
water conservation for improving recharge of ground water, availability for drinking
water supply, augmentation of lift irrigation and flow irrigation wherever feasible and
availability for supply to industrial & commercial establishments in the area.
1.1 The 500 year, 100 year flood and the pond height (to be measured from the upstream
floor) provided in the salient features in Appendix BPP are binding on the contractor.
Other data provided are tentative. The hydrological data of the sites will be made
available based on availability with the department.
1.2 The main components of the work will be a) Barrage including energy dissipation
arrangement, fish ladder ,piers and abutment with guide wall (b) Scouring Sluices on
both sides (d) Hydraulic gates with mechanically and electrically operated hoists
including hoist supporting structure (e) afflux bund and bank protection works (f)
Bridge with carriage way width of 7.5m over the barrage (g) Electrical connectivity to
the barrage site from the nearest 11 KV structure with 11/0.43KV substation and
cables for hoist operation and lighting of sites, bridge and hoist bridge (i)Construction
of 1600 sqft of site office with Boundary wall (j)Approach Road to the barrage site
from the nearest connectivity and (k)other ancillary works.
2.0 GENERAL DESCRIPTION OF THE WORK
The scope of work consists of Investigation, Planning, Design, Construction of items

mentioned in above para, including supply, erection & commissioning of all
mechanical & electrical items, including power connectivity from nearest 11KV
structure or 33/11KV substation to the barrage site ,including operation & maintenance
for 5(five) years or five flood seasons after commissioning of work whichever is
more.
The details of work are given in Table at page 13/13.
3.0 BRIEF DESCRIPTION & SCOPE OF WORK UNDER THIS TENDER:
The project is proposed to be implemented on Engineering, Procurement and

Construction (EPC) & commissioning on Turnkey basis on single point responsibility
basis. Detailed survey work and design has not been taken up. On the basis of
preliminary survey tentative salient features of the work have been arrived. The
bidder shall be responsible for the detailed survey, planning, investigation, designs,
getting approval of the design, preparation of technical datasheet, Quality Assurance
Programme, construction programme etc. for all components of the project,
construction, supply and erection and installation of all Civil, Mechanical &

Electrical systems as per the work specifications provided in the bid documents, and
commissioning of the project on turnkey basis followed by operation and maintenance
of the entire work for a period of five years or five flood seasons whichever is more.
4.0 DETAIL SCOPE OF WORK:
4.1. Survey & Investigation: Survey and Investigation shall include but not limited to
following activities,
a) Detailed investigation for alignment of Barrage with its components, approach

road, gates with hoisting arrangements etc, route alignment of electric lines for
power connectivity ,sub soil explorations like drilling, trial pits, assessment of
safe bearing capacity of soil strata etc in different locations.
b) Fixing of permanent & temporary benchmark stones and transferring the values
of the levels to them. The permanent bench mark is to be placed near the
bridge-barrage abutments on both sides and at other places of importance.
c) Preparation of site survey plans for all crossing to the roads, drain, railway
lines existing water, gas & oil pipes etc.
d) Preparation of land schedule for acquisition of land from private owners &
processing it for acquisition till completion of the process. Preparation and
processing of proposal and arranging for having clearance for use of land for
the Barrage cum Bridge work in forest area wherever required. Processing for
obtaining right of way / right of use permission from different Govt., Semi
Govt. and private authority.
e) Preparation of land schedule for alienation of Government land & processing

of the same to the appropriate authority.
4.2 Design:
a) Preparation of separate plan for the Barrage including scouring sluices and fish
ladder, piers, abutments, guide wall, guide bunds/afflux bunds and other
appurtenant works, approach road from the nearest connectivity to the barrage
site. Watchman and operator shed near the barrage, Power connectivity from the
nearest 11KV structure.
b) Design of all components and sub components including bridge, barrage

scouring sluices and fish ladder, piers, abutments, guide wall, guide bunds/afflux
bunds and other appurtenant works, approach road from the nearest connectivity
to the barrage site. Watchman and operator shed near the barrage, Power
connectivity from the nearest 11KV structure, including crossings like power
lines, P&T lines, railways, NH/roads, including all ancillary works etc.
c) Processing for approval of all the designs & drawings from competent
authorities and getting it approved.

4.3 Procurement & Installation:
a) Preparation of Procurement schedule for machineries and equipments
b) Making arrangement for pre-procurement quality verification by employer or

third party engaged by the employer
c) Procurement of the embedded parts of the gates, gates, hoist machineries and
equipments, electrical materials and equipments required for the work as per
the drawing and specifications of the agreement.
d) Installation and commissioning of gates, machineries and equipments as per

the approved drawings.
4.4 Works:
a) Preparation of CPM/PERT chart for scheduling the construction as per the

mile stone.
b) Civil works related to construction of Barrage, including scouring sluices and

fish ladder, piers, abutments, guide wall, guide bunds/afflux bunds and other
appurtenant works, road connectivity and power connectivity.
c) Mechanical works like gates in Barrage including Hoist and Hoist Bridge.
d) Power connectivity from the nearest 11 KV structure, allied machineries and

facilities for gate operations and lighting of the sites.
e) Construction of approach road from the nearest connectivity to the barrage

site.
f) Construction of a watchman and operator shed near the barrage.
4.5 Operation & Maintenance:
4.1 Operation and Maintenance of the system for five years or five flood seasons
whichever is more.
4.2 Capacity building of O& M staff of Government for O&M of the work.
4.3 Preparation of operation and maintenance manual of the work.
4.6 Other Responsibilities:
The scope also includes necessary co-ordination and management to obtain consent or
permission from affected bodies/ authority/ parties whose damage to property is
involved in construction of all the components. The contractor will be responsible for
processing all the papers required for permission for right way/right of use from Govt.
Semi Govt. and private parties etc. All statutory charges required to be paid for this
shall be borne by the Govt. The department will sign the necessary documents
required for permissions/ clearances/land acquisition. Required co-ordination for
sanction from the concerned authority & NOC from the concerned authority / field
owner for satisfactory completion shall be provided by the bidder. For Acquisition of

land from private land owners, the contractor is to prepare the land acquisition
schedules & other schedules prescribed by Govt. & process the acquisition as per the
prevailing land acquisition Act of Govt. Odisha. The Department will sign all the
documents required for this purpose. The cost of the land & property as per the Govt.
rules in force will be born by the Govt. Processing of the proposal for alienation of
Govt. land is also the responsibility of the contractor.
5.0 SALIENT FEATURES OF THE WORK.
The salient features of the work based on the Department’s study are given in Table in
page 13/13. However the bidder has to make its own assessment by site visits,
preliminary surveys and study of relevant maps and documents for the data before
bidding.

SECTION-VI
SECTION-VI APPENDICES APPENDICES
SALIENT DATA OF THE PROPOSED BARRAGE

Sl. Name of the Nam Latitude Name of Name of the Name Catchm 100 year 500 Observ Pond Pond Ave. Bed Crest ht. Length of Distance of
No Project e of & the Block of the ent Flood year ed HFL level in height in level in above the approach 11KV
the Longitude Village District Area in Discharge flood in Meter Meter Meter upstream road in M. structure in
River And Topo Sq.Km in Cumec Dischar Meter (tobe (Tentative) floor level in (Approx) M
Reference
*
ge in
Cumec
* measure
dfrom
Mtr. (Approx)
* *
the
upstream
floor)
*
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
Construction
of Khairib Lat:21°57’
1 Khairibhanda handan
n Barrage 58.57’’ N
Project on & Long
river :86°03’35. Mayurbha
Khairibhanda 51’’E Anlabeni Jashipur 588 2360 396.31 394.00 - -
nj 2007 - - -
n at village
Anlabeni,
Jashipur
Block, District
– Mayurbhanj,
State- Odisha.
NOTE:
1. The level indicated above is with reference to the Bench Mark level to be supplied by the Engineer-in-Charge.
2. Maximum permissible Afflux: - As per design permissibility.
3. 100 years return flood discharge is to be considered for design of all components of the barrage except Affluxbund.
4. 500 years return flood discharge is to be considered for design of Afflux bund only
5. Gates: Vertical lift type gate with electro-mechanical hoisting arrangement for operation. Arrangement for manual operation also to be
provided.
6. Values marked *in above table are fixed & binding for design & execution.
CONTRACTOR
CONTRACTOR 13/13 EXECUTIVE
13/13 ENGINEER SUPERINTENDING ENGINEER
SECTION-VII
CONDITIONS OF CONTRACT FOR

OPERATION & MAINTENANCE
SECTION VII
CONDITIONS OF CONTRACT FOR OPERATION & MAINTENANCE
INDEX
Sl
Particulars Page
No
1 2 3
1.0 Introduction 1
2.0 Administrative Provisions 1
3.0 Objectives of Contract 4
4.0 Commencement and Duration of O&M 5
5.0 Maintenance Personnel 5
6.0 Right to perform upon Contractor’s Default 6
7.0 Acceptance Tests in Completion of Maintenance Period 6
8.0 Vehicle 6
9.0 Force Majeure 6
10.0 Assignment 7
11.0 Liability 7
12.0 Insurance 7
13.0 Maintenance 8
14.0 Consumables and Utilities Services – Spare Parts & Stores 8
15.0 Inspection 9
16.0 Financial Provision 10
17.0 Non-Compliance of Employment of Key Personnel 10
18.0 Delay for Non-Maintaining any Component of the work 10
11
19.0 Taxes, Licenses, Permits and Fees
11
20.0 Termination or Fore Closure of the Contract
21.0 Training 11
22.0 O&M Manual 11
11
23.0 Handing over of the work
SECTION - VII CONDITIONS OF CONTRACT FOR O&M
Section-VII
CONDITIONS OF CONTRACT FOR OPERATION & MAINTENANCE
1.0 Introduction :
The contract is for Construction of Khairibhandan Barrage Project on river Khairibhandan at
village Anlabeni, Jashipur Block, District – Mayurbhanj, State- Odisha including hydro-
whichever is more after successful commissioning of the project in Bid Identification No
03/CCEDIP of 2023-24(Online). The completion of work will be considered for
commissioning of the project. After completion and commissioning of the work the Contractor
shall be responsible for the operation and maintenance of the work for a period of five years or
five flood seasons whichever is more from the date of notification of commissioning of the work,
under the Agreement for O & M of the barrage work. The Contractor shall be responsible for the
operation & maintenance of all components of the project including associated works in
accordance with prudent utility practice. The O & M contract will run concurrently with defect
liability periodfrom the date of commissioning of the work.
2.0 ADMINISTRATIVE PROVISIONS: The following additional clauses shall apply only
during the Operation & Maintenance period.
DEFINITIONS
In this Agreement the following words and expressions shall have the meanings hereby
assigned to them, except where the context otherwise requires:
1. “Operation and Maintenance” shall mean O&M of all the components of the
Construction of Khairibhandan Barrage Project on river Khairibhandan at village
Anlabeni, Jashipur Block, District – Mayurbhanj, State- Odisha including hydro-
connectivity, including survey, investigation, planning, design and estimate of all
components with operation and maintenance of the project for a period of five years or
five flood seasons whichever is more after successful commissioning of the project.
2. “Operation and Maintenance period” shall mean five years or five flood seasons
whichever is more from the notified date of commissioning of the work.
3. “Contract” shall mean the agreement between the Employer and the Contractor along
with all documents incorporated therein by reference and all documents incorporated
by these Conditions of Contract.
4. “Contractor’s Equipment” shall mean all equipment, instruments, tools, machineries
and other appliances and things of whatsoever nature required for the fulfillment of
the Contract or of the Contractor’s Obligations, but not including those items which
are intended to form, or which form part of the Facility.
5. “Contractor's Obligations” shall mean the obligation to execute the Project in its
entirety and shall, without limitation, include the Operation and Maintenance.
6. “Date of Taking Over” shall mean the date of Successful Completion of operation &
maintenance period as per agreement clause and taking over of the entire work &
process by Department.
7. “Defects Liability Period” shall mean the Defects Liability Period of five years
for all works, commencing on and from Date of commissioning of project including
satisfactorily passing tests on completion during which the Contractor shall undertake
the responsibilities, and have the liability for the facility.
8. “Facility” shall mean the entire system to be designed and constructed in accordance
with the provisions hereof, including the buildings, structures ,ramps, pits, pipes,
fencing, lighting, testing and analysis equipment, tools, computers, software
programs, safety equipment, plant machinery, supplies, instruments and inventory
incorporated therein, as well as all open areas within the site, and including any
additions, modifications, alterations, replacement and repairs as may be made thereto
from time to time.
9. “Governmental Authority" shall mean any Indian entity, authority or body exercising
executive, legislative, judicial, regulatory or administrative functions, including,
without limitation, any government authority, agency, department, board, commission
or instrumentality of Indian or any political subdivision thereof, court and tribunal.
10. “Law” shall mean and include all the provisions of all Indian statutes, regulations,
ordinances, codes, official or other standards, administrative or other rules, zoning and
other plans and restrictions, building and other permits, judgments awards and decrees
of, or agreements with any Governmental, semi- Governmental or quasi-
Governmental Authority as currently in effect or as may be in effect from time to time
and /or as may be amended or supplemented from time to time.
11. “Maintenance Standard” shall mean the requirements for operating, maintaining,
repairing, and renewing the Facility:
i. As set forth in the O & M Manual; bidder shall furnish this before commissioning
of work.
ii. Required pursuant to applicable Law;
iii. As may be necessary for keeping the facility in a satisfactory condition such that
the Facility will continuously, comply with the Operation Standard; and
iv. As may be necessary to ensure that the Facility shall continuously be in an
optimum condition and state in relation with the lifetime of the Facility.
12. “O & M Manual” shall mean the final Manual for the Operation and
Maintenance of the entire system, to be prepared in accordance with the Bid
Documents.
13. “Operation and Maintenance Obligations” shall mean the obligation of the
Contractor pursuant to the Agreement to operate and maintain the Facility on and
from the Date of commissioning of the work until the date of completion of this
Agreement.
14. “Operation and Maintenance Price” shall mean the amount payable by the

Employer to the Contractor, for the fulfillment of the Contractor’s Operation and
Maintenance obligations. This price is the price quoted by the bidder for O & M
of the work vide item number 2 in the Price Bid ( APPENDIX PB)
15. “Operation Standard” shall mean : a) The Performance Guarantees; b) All
applicable Laws; c) All of the requirements, policies and procedures set forth in
the O & M Manual d) All other operational requirements set forth in this
Agreement.
16. “Site” shall mean that specific area specified in the Bid Documents and shall
include any other places as may be specifically designated by the Employer from
time to time as forming part of the Site.
2.1 Scope of Services
The scope of services during defects liability period of five years after the notified
date of commissioning of the work.
2.1.1 During the defect liability period, the contractor will have to bear
additional responsibility in addition to normal O & M as defined under
clause 2.2 below.
2.1.2 The responsibility of the contractor during defect liability period will be
at par with other general contracts.
2.1.3 During the defect liability period the soundness, longevity, performance
and defects will be under scrutiny and observation & any defects noticed
will be repaired, replaced and brought to perfect running condition by
the contractor at his own cost as per the direction of the Engineer-in-
charge. This responsibility will be in addition to the O & M operation as
envisaged in the agreement.
2.2 The duties and responsibility of the contractor under the O & M agreement will be as
under.
2.2.1 To maintain all the components of the Barrage cum bridge work as per
the scope of the work described under different sections of the Bid
document.
2.2.2 To provide all services necessary to maintain the project efficiently,
maximize the availability of the project, optimize the useful life of the
project etc.
2.2.3 To provide requisite numbers of qualified (and if required licensed)
personnel to perform the services including security of the work.
2.2.4 To carry out any maintenance or repairs or rectification or replacement
work in case of any problem or emergency that may arise while all the
components of the work is in-operation during the maintenance period of
five years or five flood seasons whichever is more as directed by the
employer/ Engineer-in-Charge.

2.2.5 To provide technical and other assistance to the employer, in solving

operational and maintenance problems.
2.2.6 To prepare Annual Operation Plan and submit to the Employer for
approval.
2.2.7 To maintain effective functioning of all Electrical, Hydro-Mechanical
and Electro-Mechanical works including gates & hoists etc.
2.2.8 The Energy charges for operation of the gates and lighting of the barrage
area shall be borne by the Department.
3 OBJECTIVES OF CONTRACT
3.1 Risks and Obligation of the Contractor
For the duration of O & M period of five years or five flood seasons whichever is
more, Contractor shall render and make available to the Employer the following
services:
i. Preparation of Operation & Maintenance manual to be furnished prior to

commissioning of the work.
ii. Preparation of training manual for training of the staff of the Department to be
furnished prior to commissioning of the work.
iii. List of equipments, tools & plant required for smooth Operation &
Maintenance to be furnished along with the Bid.
iv. List of personnel to be employed by the contractor for Operation &

Maintenance to be furnished along with the Bid
v. Routine Maintenance of all components of schemes including Bridge, gates

Buildings, Roads, Power connectivity, all installations and equipment etc.
Repair, rectification and replacement of all defective components of the work.
vi. Developing MIS for management of the work furnishing it before

commissioning of the work.
The Contractor shall take full responsibility for the care of the Facility and
materials and Plant from the date of commissioning of the work until the date of
completion of the Operation and Maintenance period of five years or five flood
seasons whichever is more, when the responsibility for the care shall pass to the
Employer.
If any loss or damage happens to the Facility, or any part thereof, or materials or
Plant for incorporation therein, during the period for which the Contractor is
responsible for the care thereof, from any cause whatsoever, other than the risks
defined in Sub-Clause of Risks and obligation of the employer, the Contractor
shall, at his own cost, rectify such loss or damage so that the Facility conform in

every respect with the provisions of the Contract to the satisfaction of the
Employer. The Contractor shall also be liable for any loss or damage to the work
occasioned by him in the course of any operations carried out by him for the
purpose of complying with his obligation under Sub-Clause Risks and Obligation
of the Contractor.
4.0 COMMENCEMENT AND DURATION OF O & M:
On completion of the work, the trial & commissioning of the work shall be taken up
as per relevant conditions of contract.
Should the Engineer-in-Charge wish to propose an extension or curtailment to the O

& M Period, he will give 90 days prior notice of its intention to exercise such option.
Extension of the O & M Period would involve a negotiated revision to the Terms
and Conditions of the Agreement. Curtailment of O&M period would require
revision of O&M cost proportionately. The decision of the Government / department
shall be final whether to curtail/extend or not the O & M period.
5.0 Maintenance Personnel
The Contractor shall deploy experienced personnel for maintenance of the Barrage-
cum-Bridge work. The deployment schedule indicating the number of the Managers,
Supervisors, Operators, Helpers/Fitters, Mechanics, Electrician & other support staff
etc. for O&M of work, responsibility assigned to each of them should be furnished
along with the bid. For effective O&M, local people of the nearby villages may be
selected by the contractor who is to be trained during the construction stage for their
deployment during the O&M period. The bio-data of all O&M personnel shall be
provided to Engineer-in-charge before commencement of operation and maintenance
for approval.
Additional staff required for smooth and efficient operation of the work is to be
deployed by the contractor as per requirement for which no extra payment will be
admissible.
All Contractors’ personnel employed at the work at any time during the period
covered by the present Contract will be provided by him. The Employer is not
liable for personnel in any way and cannot be held responsible in the event of
litigation of any sort between the Contractor and deployed personnel or their
representatives.
All decisions related to staff numbers and qualifications should be approved by the
Employer. The Contractor undertakes to comply with applicable legislation and the
code of labour law on matters of health, hygiene and safety, and shall assume
responsibility for works required in the event of any change in applicable
regulations.
6.0 Right to Perform upon Contractor’s Default
It anytime, the Contractor fails to perform and such failure is likely to cause injury to
any person or damage to the project, the Employer may, but shall have no obligation

to, perform any such obligation of the contractor. The cost to the Employer of
affecting such performance would be deducted from the payment due to the
Contractor.
No additional payment shall be made for operation and maintenance services during
the maintenance period of five years and shall be deemed to be included in the
quoted contract price.
7.0 Acceptance Tests on Completion of Maintenance Period

Upon completion of prescribed Maintenance period, the acceptance tests shall be
carried out before the project is taken over by the Employer. These acceptance tests
shall be identical to the test conducted during commissioning of the project.
The Contactor shall also make available the proof that maintenance / of total system
was carried out during operation & maintenance period in accordance with the
maintenance schedule and O & M manual.
8.0. VEHICLE
The contractor has to deploy 4 wheeler of model after 2022 in working condition for
smooth operation and maintenance. The vehicle such as Mahindra Jeep (Bolero) /
Tata Sumo is to be deployed for O & M period. All expenditure is to be born by the
contractor. The vehicle is to be deployed for minimum 150 days in each year.
9.0 FORCE MAJEURE
“Force Majeure” means an event beyond the control of the Employer and the
Contractor, which makes it impossible or illegal for a party to perform, including but not
limited to:
i) act of God.
ii) war, hostilities (whether war be declared or not), invasion, act of foreign enemies,
mobilization, requisition, or embargo;
iii) Rebellion, revolution, insurrection, or military or usurped power, or civil work.
iv) contamination by radioactivity from any nuclear fuel, or from any nuclear waste
from the combustion of nuclear fuel, radioactive toxic explosive, or other
hazardous properties of any explosive nuclear assembly or nuclear component of
such assembly.
v) riot, commotion or disorder, unless solely restricted to employees of the
Contractor or of his Subcontractors.
If either party is prevented from or delayed in performing any of his obligations under
the Contract by any circumstances of Force Majeure, then he shall notify the other party
thereof within seven days, and specify how these circumstances are detrimental in the
performance of the Contract.

If the performance of the operation is substantially disrupted for a continuous period of

three months by virtue of any event of Force Majeure, then either party may by written
notice to the employer terminate the Contract.
10.0 ASSIGNMENT
The Contractor will not be entitled to sub-contract any part of his obligation to any third
party without prior approval of the Employer.
11.0 LIABILITY
The employer will not under any circumstances be liable for costs or loss of profit
that the Employer may incur as a result of the unavailability of the plant on account
of force majeure.
12.0 INSURANCE
The Contractor shall, without limiting his or the Employer’s obligations and
Responsibilities insure :
a. The Works, together with materials and Plant for incorporation therein, to the
full replacement cost (term “cost” in this context shall include profit).
b. The Contractor’s Equipment and other things brought onto the site by the
Contractor, for a sum sufficient to provide for their replacement at the site.
The insurance detailed above shall be in the joint names of the Contractor and the
Employer at the Contractor’s cost and shall cover the Employer and the Contractor
against all loss or damage from whatsoever cause arising, other than as provided in
Clause of Risks & Obligations, from the start of the operation and maintenance until
the date of completion of operation and maintenance in respect of the Facility or any
Section or part thereof as the case may be.
Any amounts not insured or not recovered from the insurers shall be borne by the
Contractor in accordance with their responsibilities.
The Contractor shall, except if and so far as the Contract provides otherwise,
indemnify the Employer against all losses and claims in respect of :
a. Death of or injury to any person, or,
b. Loss of or damage to any property (other than the Works),
Which may arise out of in consequent of the Operation and Maintenance of the
Facility and the remedying of any defects therein, and against all claims proceedings,
damages, costs, charges and expenses whatsoever in respect thereof or in relation
thereto.
13.0 MAINTENANCE
The Contractor shall be responsible for corrective maintenance of civil, hydraulic,
mechanical, electrical and computing equipment as well as miscellaneous equipment
as described in Clause below.
The Contractor shall be responsible for carrying out regular servicing and

lubrication of gates, hoists , complying with maintenance instructions as defined in

the Operation and Maintenance manual, and ensuring that electrical and electro-
mechanical equipment operate correctly at all times.
The Contractor shall ensure that measurement systems operate correctly at all times.
The Contractor is responsible for the maintenance of the landscaped areas inside the
Employer plant fences.
The Contractor shall be responsible for maintenance of civil structures including
gates, quarters, roads etc. within the limits of his scope of work, under this Contract.
14.0 CONSUMABLES AND UTILITIES SERVICES - SPARE PARTS & STORES
14.1 Consumables and Utilities Services
Unless stipulated otherwise elsewhere in the document, for the duration of the
O & M period, the Contractor will be responsible for the supply and control of
lubricants, spare parts and consumable materials excluding electrical power,
necessary for the continuous operation of the works.
The Contractor will manage the consumables and utilities services to ensure their
most economic consumption and to minimize wastage.
The quantities of all the unutilized spare parts and consumable materials will be
fully handed-over to the Employer at the end of the O&M period.
14.2 Spare Parts and Stores

The stores inventory, the issuing and recording of spare parts will be the
responsibility of the Contractor and shall be verified by the Engineer-in-charge
quarterly.
The Contractor is also responsible for providing spare parts and material required for
the operation and maintenance during the operation period, and shall bear the cost
for the same, including the cost of storing and safeguarding.
The Contractor will make all necessary arrangements to ensure the continuous
supply of spare parts and material for the works and the rate of supply of these
materials shall be in such quantities and amounts as would ensure uninterrupted
operation.

Any spare parts used during the O&M period shall be replaced by purchasing new
spare parts and total set of spare parts shall be handed over to the employer after
completion of five years maintenance period / extended O & M period if any.
14.3 Miscellaneous Equipment

14.3.1 Workshop Equipment
All the necessary and required workshop equipment for the proposed
project shall be supplied by the Contractor under this Contract. Bidder shall
give a comprehensive list of the same.
14.3.2 Housing Complexes
Cost of operation and maintenance and housekeeping of housing
complexes including domestic water supply and drainage, roads, gardens,
electrical installations, etc. will be borne by the contractor.
15.0 INSPECTION
15.1 General Provisions
The Employer shall check the operation of the work or designate an organization of
his choice to carry out inspections regularly. The Employer or the organization
appointed by him shall check that the Contractor is performing the tasks for which
he is responsible with due diligence. The Contractor shall at his cost provide all the
assistance, to the Employer requires to complete these inspections.
15.2 Plant Complex Visits
At the end of each month, or at the initiative of the Employer, a visit shall be
organized so that both parties can check the condition of the installations at the
barrage complexes.
A report shall be drawn up to record the opinions of both parties. The Employer
reserves the right to call in equipment manufacturers or specialized technicians for
these visits.
These visits shall provide an opportunity for examining maintenance programs and
operating procedures and improvements requiring additional investments.
15.3 Documents to be provided by the Contractor

15.3.1 Operation Log Book
The Contractor shall keep a permanent record of gate operation (logbook). This
logbook shall be kept at the site and shall be presented on request to representatives
or agents approved by the Employer.
Report of visits by persons other than those of the Employer and the Contractor to
the Facility shall be kept at site.

The Contractor shall also indicate any significant modifications to the set-up
characteristics of the installation, shut-downs, anomalies or incidents that have
occurred with respect to operation.
15.3.2 Monthly Report

The monthly report shall include but not be limited to:
i. The operation details of gates

ii. All the problem areas in the facility,
iii. The status and progress of the training programs,
iv. Electricity consumed totally.
15.3.3 Annual Report of Operation

The Contractor shall provide the Employer by March 31 of the current year (n) with
an annual report for the preceding year (n-1). This report shall include:
a. All technical statistics related to work operation as supplied by the operation;
b. A statement of works carried out during the preceding year(n-1).
16.0 FINANCIAL PROVISIONS

16.1 Method of Payment
The Employer will pay the Contractor for the O&M Price on a monthly basis
subjected to his delivering the stipulated service. The payment for operation and
maintenance shall be as per Price Bid & Breakup of the O &M Bid Amount
furnished by the Bidder vides APPENDIX F 5 of Financial Bid.
16.2 Invoicing
The Contractor shall prepare and submit to the Employer an invoice at the end of
every month of O & M with all documents supporting its calculations for the
preceding month. The invoice shall be submitted between 1st & 5th day of every
month.
The Employer shall have ten (10) calendar days from receipt of such invoice to
notify in writing to the Contractor its acceptance thereof or the grounds for disputing
such invoice. The Employer shall pay to the Contractor all accepted amounts.
17.0 Non Compliance of Employment of Key Personnel: For Non Compliance of

Employment of Key Personnel identified as per schedule, liquidated damages will be
imposed at double the rate of applicable scale of those personnel as per Government
department.
18.0 Delay for Non-maintaining any Component of the work: Deductions for not maintaining
any component of the work to the satisfaction of Engineer-in-Charge, shall be effected as
decided by the Engineer-in-Charge.

19.0 TAXES, LICENSES, PERMITS AND FEES

These shall be as per General Conditions of Contract
20.0 TERMINATION OR FORE-CLOSURE OF CONTRACT
20.1 The department may terminate the contract in event of poor performance of the
contractor after sufficient notice given and failure of the contractor to take corrective
measures to improve the O&M condition to desired level by giving 15 days notice
20.2 The department reserves the right to fore close the contract before it’s schedule period
without assigning any reason by giving 30 days notice. The contractor shall have no
claim for balance period and shall peacefully handover the project to department as
instructed by Engineer-in-Charge.
20.3 Payment will be made after adjustment of any dues or penalty or Liquidated Damage
as applicable arising out of the contract.
21.0 TRAINING
This shall be as per GCC.
22.0 O&M MANUAL
This shall be as per GCC.
23.0 HANDING OVER OF THE WORK:
The Barrage-cum-Bridge shall be handed over to the Engineer-in-Charge on completion of
the stipulated O&M period in good and operative condition as per conditions of contract.

SECTION – VIII
VENDOR LIST
SECTION-VIII VENDOR LIST
SECTION - VIII
VENDOR LIST
A. LIST OF STANDARD MAKES OF EQUIPMENT / MATERIAL
SL.
Product Name of Manufacturer
No.
1. Welding Electrodes Advani Oerlikon, Indian Oxygen,
ESAB, Modi Electrodes, M/s D H Welding Electrodes Pvt.
Ltd.
2. Ordinary Portland A.C.C, KONARK, ULTRATECH, AMBUJA, LAFARGE
Cement
3. HYSD Bars (TMT) SAIL , TATA & JINDAL
4. M.S. Plate / H.R. Coil Tata, SAIL, TISCO, Jindal conforming to IS 2062
B. LIST OF APPROVED MAKES OF MECHANICAL EQUIPMENTS &
COMPONENTS
Sr. No. Mechanical Equipment Name of Manufacturer
1 Tools TAPARIA ,RECORD
LEADER,EVEREST,
GEDOR,JHALANI,MEKASTER
2 Worm Reducers PREMIUM,ELECON,SHANTI
GEAR,NEW ALLENBURY
3 Gear Coupling ALLFLEX,LOVE-
JOY,FLEXOCON,ELECON
4 E M Brake STERLING CONTROLS,SPEEDO
CONTROL,ELECTROMAG,BCW
C. LIST OF APPROVED MAKES OF ELECTRICAL EQUIPMENTS &
COMPONENTS
Sl. No. Electrical Equipment Name of Manufacturer
1. Distribution Transformers ALFA,TESLA,ODISHA
TRANSFORMERS,SYNERGY
TRANSFORMERS,UNITED
ELECTRICAL,ODISHA INDUSTRIAL
ENGINEERING PVT.LTD,BRITE
TRANSFORMERS
2 LT Cables CCI/NICCO,FINOLEX,AVOCAB
TORRENT,GLOSTER,GEMS CAB
POLYCAB
3 Flexible wire(FRLS) FINOLEX,ANCHOR,HAVELLS,RR
CABLE
4 PHILIPS,BAJAJ,CROMPTON,HAVEL
Lighting fixture LS
5 Electric Motors SIEMENS,CROMPTON

GREAVES,NGEF,KIRLOSKAR,GEC-
ALSTHOM(MARATHON)
Vendors listed in the Technical Specification shall also be considered.
CONTRACTOR 1/1 EXECUTIVE ENGINEER

SECTION – IX
FINANCIAL BID
&
MILE STONE
SECTION – IX
FINANCIAL BID & MILE STONES
Sl. No. Particulars Page No.
1 Financial Bid 1
2 Appendix- FB 2
3 Appendix-F 5
4 Appendix-F1 6
5 Appendix –F2 7
6 Appendix – F 3 8
9 Appendix – MS 11
SECTION-IX FINANCIAL BID & MILE STONES
FINANCIAL BID
1.0 General
Details of the Financial Bid has been described under Section IV clause-40.The work,
excluding O&M, has been broadly divided into four components as given in APPENDIX
F. The bidder has to assign a value to these components in terms of percentage of Bid
amount of Item 1 of Appendix FB of Financial Bid. In case of any
deviation/alterations/modifications of methodology leading to change in components or its
quantity or incorporation of new items of work after approval of Detailed design and
estimates, the competent authority shall have full powers to revise the percentage breakup
of components keeping the contract price same as quoted by the bidder. Each component
is further sub-divided into four stages as given below.
Sl. No. PARTICULARS

Detailed Survey Investigation, Planning & Design, Approval of design
1
and sanction of Estimate.
2 Procurement of various components, Supply at site, Testing, QA & QC
3 Construction of the various components, QA & QC
4 Testing & Commissioning
The percentage break up of each Component to Stages is given in Appendix F-1 to F-

4.The competent authority shall have powers to revise the percentage breakup of the
stages within the components, if felt necessary, after approval of the design and drawing.
The bidder may furnish further breakup of the stages into sub-components after signing
of agreement, duly approved by the competent authority, keeping the percentages of stages
intact, to facilitate payment. This break up to sub-components shall be finalized only after
the finalization of design and approval of estimate. All payments shall be limited to the
amount arrived on the basis of percentage of Bid value as specified in Appendix F-1 to
F4.
2.0 Evaluation of Bid
Evaluation of Bid shall be carried out as per Clause 18 of Section II: Instruction to Bidder.

APPENDIX – FB
Tender Inviting Authority- Chief Construction Engineer, Deo Irrigation Project, Karanjia
Construction of Barrage
SCHEDULE OF WORKS
(This BOQ template must not be modified/replaced by the bidder& the same should be uploaded after filling the relevant columns,
else the bidder is liable to be rejected for this tender. Bidders are allowed to enter Bidder name & values only)
Item. Rate in figures to be enter by the
No.
Description of item
Bidder
Amount
In figures In words
Rs. P.
Rs. P.
1. Construction of Khairibhandan Barrage Project on river
Khairibhandan at village Anlabeni, Jashipur Block, District
– Mayurbhanj, State- Odisha including hydro-mechanical
works, Head Regulator left & right, construction of afflux
bund & coffer dam, dewatering during construction, Power
connectivity works to project site & colony, road
connectivity, including survey, investigation, planning,
design and estimate of all components as per with
operation and maintenance of the project for a period of
five years or five flood seasons whichever is more after
successful commissioning of the project as per relevant
clauses of the agreement, Technical Specification,
relevant IS codes, IRC codes, MoRTH specification, CWC
& CBIP manuals etc. as per relevant clauses of the
agreement etc. complete as per specification and direction
of Engineer in charge.
Total Bid Amount in figure
APPENDIX – F 1
PAYMENT SCHEDULE FOR
Barrage including scouring sluices, fish ladder, abutments and guide walls, Piers, Pier cap etc.
complete in all respect as per the Technical specification and approved drawing.
Percentage of
Sl.
PARTICULARS OF THE COMPONENT Component
No.
Amount
1 2 3
1. After detail survey, investigation, foundation exploration for fixing
alignment of Weir, etc, as per relevant IS codes, IRC codes, MoRTH
specification and circulars, issued by department from time to time,
planning and design of all components, Preparation of detail estimate
as per Schedule of Rates of Odisha on the basis of approved design- 2
drawing, clubbing of items for record of measurement and basis of
payment, getting approval from competent authorities. Processing of
land acquisition, forest clearance and Right of Way, if required &
getting approval from competent authorities.
2. After construction of the Barrage, scouring sluices ,fish ladder

including the abutment and guide wall up to the crest level of the
barrage including the energy dissipation arrangement as per
approved design-drawing, specifications , as per relevant IS codes
etc. Running Bills will be paid as detailed below :- 65
Amount of running Bill = Bill amount as per actual quantity of work
executed based on Sanctioned estimates by clubbing of items as
approved by the competent authorities x “A” Where “A” is defined
in the note below.
3. After completion of construction of weir, scouring sluices, fish
ladder, abutments, guard walls, piers, pier cap etc. complete up to the
design level as per approved design-drawing, specifications, as per
relevant IS codes etc. Running Bills will be paid as detailed below :- 28
executed based on Sanctioned estimates by clubbing of items as
in the note below .
4. After commissioning Barrage & scouring sluices & after defect
5
liability period is over.
TOTAL 100
Note: “A”=0.93(Bid value for the work executed ÷ the sanctioned estimate amount for the
work executed)

APPENDIX – F 2
Bridge deck including parapet, expansion joint, wearing coat and bearing etc. complete in all
respect as per Technical Specification and approved drawing.
Percentage of
Sl.
No.
Amount
1 2 3
1. After Detail survey, investigation, foundation exploration for fixing
alignment of barrage and bridge, etc, as per relevant IS codes, IRC
codes, MoRTH specification and circulars, issued by department
from time to time, planning and design of all components,
Preparation of detail estimate as per Schedule of Rates of Odisha on
2
the basis of approved design-drawing, clubbing of items for record of
measurement and basis of payment, getting approval from competent
authorities. Processing of land acquisition, forest clearance and
Right of Way, if required & getting approval from competent
authorities.
2. After completion of construction of bridge deck including bearing as

per approved design-drawing, specifications, IS codes, IRC codes,
MOST Manual etc. Running Bills will be paid as detailed below :-
Amount of running Bill = Bill amount as per actual quantity of work 75
executed based on Sanctioned estimates and by clubbing of items as
approved by the competent authorities x “A” Where “A” is as
defined in the note below
3. After completion of parapet, wearing coat, expansion joints etc as per
drawing, specification, IS codes, IRC codes, MOST Manual etc
Running Bills will be paid as detailed below :-
Amount of running Bill = Bill amount as per actual quantity of work 18
in the note below.
4 After commissioning of bridge deck & after defect liability period is
5
over.
TOTAL 100
work executed)

APPENDIX – F 3
Gates, stop logs & hoists including hoist bridge, gantry crane and lifting beam, embedded parts,
Power connectivity including all structural works, cables for operation of hoist and lighting of the
barrage area and bridge etc. complete in all respect as per the relevant Technical Specification and
approved drawing.
Percentage of
Sl.
No.
Amount
1 2 3
alignment of barrage, bridge, Power connectivity etc, as per relevant
IS codes ,IRC codes, MoRTH specification, OERC norms and
circulars, issued by department from time to time, planning and
2
design of all components, preparation of detail estimate as per
Schedule of Rates of Odisha on the basis of approved design-
drawing, clubbing of items for record of measurement and basis of
payment, getting approval from competent authorities.
2. After completion of Fabrication/manufacturing and supply of all

structural components relating to gates & hoists, power connectivity
as per approved design-drawing, specifications, IS codes, etc.
Running Bills will be paid as detailed below :- 70
in the note below.
3. After completion of laying, fixing/erection, testing of all structural,
mechanical components of gates, hoists, Power connectivity
components as per approved design and drawing- Amount of running 23
Bill = Bill amount as per actual quantity of work executed based on
Sanctioned estimates and by clubbing of items as approved by the
competent authorities x “A” Where “A” is defined in the note below.
4 After commissioning and trial of all components & after defect
5
liability period is over.
TOTAL 100
work executed)

APPENDIX – F 4
Guide banks/Afflux Bund including all ancillary works, Approach roads including all cross
drainage works & watchman and operator quarter includes electrification, water supply and
sewerage system as per Technical Specification and approved drawing.
Percentage of
Sl.
No.
Amount
1 2 3
alignment of Guide banks/Afflux Bund to avoid any type of
submergence , Approach roads & staff quarters , etc, as per relevant
IS codes ,IRC codes, MoRTH specification and circulars, issued by
department from time to time, planning and design of all
components, Preparation of detail estimate as per Schedule of Rates 1
of Odisha on the basis of approved design-drawing, clubbing of
items for record of measurement and basis of payment, getting
approval from competent authorities, processing of land acquisition,
forest clearance and Right of Way ,if required & getting approval
from competent authorities.
2. After construction of the Guide banks/Afflux Bund, up to the Pond
level of the barrage, Approach roads up to the sub-base level and
staff quarters up to roof level as per approved design-drawing,
specifications, IS codes, IRC codes, MOST Manual etc Running
70
Bills will be paid as detailed below: - Amount of running Bill = Bill
amount as per actual quantity of work executed based on Sanctioned
estimates and by clubbing of items as approved by the competent
authorities x “A” Where “A” is defined in the note below.
3. After completion of construction of Guide banks/Afflux Bund
complete up to the design level, Approach roads and staff quarters
complete in all respect including all finishing work as per approved
design-drawing, specifications, IS codes, IRC codes, MOST Manual
etc. Running Bills will be paid as detailed below: - Amount of 24
running Bill = Bill amount as per actual quantity of work executed
based on Sanctioned estimates and by clubbing of items as approved
by the competent authorities x “A” Where “A” is defined in the note
below.
4. After commissioning of weir, approach road, quarters etc. & after
defect liability period is over. 5
TOTAL 100
work executed)

APPENDIX F-5
BREAK UP OF O & M COST PROJECT & YEAR WISE
(To be furnished by the bidder in Cover –II)
O&M Cost per year in ` Total

Sl.No. Name of Work Cost
1st 2nd 3rd 4th 5th in (`)
Operation & maintenance of
Construction of Barrage (In-
stream storage structure) across
river of State of Odisha with all
components of the work for
5(five) years or 5 (five) flood
seasons whichever is more,
after commissioning as per
relevant clauses of the
1
agreement, Technical
Specification, relevant IS
codes, IRC codes, MoRTH
specification, CWC & CBIP
manuals etc. as per relevant
clauses of the agreement etc
complete as per specification
and direction of Engineer in
charge.
Total

APPENDIX – MS
MILESTONES
Time in month
Milestone to
for achieving
be achieved as
milestone from
MS Particular physical % of
No. the
respective
commencement
item
of work
MS 1. Survey & Investigation, Planning, Design and By end of --

estimate of the barrage-cum-bridge including 100% month
processing of LA proposal.
MS 2. Construction of all components of Barrage,

By end of ---
including abutments, guide wall, piers, pier cap, 100%
month
and guide banks, etc.
(a) Fabrication/manufacturing, supply and

erection of all structural components
relating to gates, hoists, hoist bridge etc
100%
including power connectivity and all
ancillary works as per approved design- By end of ---
MS 3.
drawing, specifications. month
(b) Construction of approach roads, staff quarters

including all ancillary works along with 100%
plantation by the side of banks & roads.
MS 4 Testing & Commissioning of the Barrage-cum- By end

of ----
100%
Bridge & all other components of the work. month
Total -----
Note: Milestone taken into consideration being completion period 36 months.

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GOVERNMENT OF ODISHA

DEPARTMENT OF WATER RESOURCES

“e” Procurement Notice No. 03/CCEDIP of 2023-24 (Online)

Construction of Khairibhandan Barrage Project on river

Chief Construction Engineer

STANDARD BIDDING DOCUMENT CONTAINS FOLLOWING VOLUMES

1. VOLUME – I CONDITIONS FOR EPC CONTRACT WITH PRICE

2. VOLUME – II TECHNICAL SPECIFICATIONS

3. VOLUME – III MAPS & DRAWINGS

The Volume I contains the following

Sl No. Section No. Particulars

2 Notice Inviting Tender

3 Section I Detailed Notice Inviting Tender

4 Section II Instruction to Bidders

5 Section III Forms & Annexure

6 Section IV General Conditions of Contract

7 Section V Special Conditions of Contract

9 Section VII Conditions of Contract for O & M

10 Section VIII Vendor List

11 Section IX Price Bid, Payment Schedules, Mile Stone

3 Major project components and project basic parameters 1

5 Tests and quality control 3

6 Measurements and payments 4

7 Supply of gates & and electro mechanical plant and machinery 4

9 Regulations and bye-laws 9

10 Passing of foundation, centering, reinforcement etc. 9

11 Signing field books, longitudinal sections, cross- sections and measurement 9

14 Communications and notices by contractors: 10

15 Compensation for delay by department in approval of design drawing 10

18 Time limit for unforeseen claims 11

19 Recovery of dues from the contractor 11

20 Works to be opened for inspection 11

21 Notice to be given before work is covered up 12

22 Contractor to supply plant, ladders, scaffolding etc. 12

23 Audit and technical examinations: 13

24 Permission for crossing railway, NH/SH/roads 13

28 Other Special Conditions 15

1.0 Appendix - S & I (Surveys and Investigation) 1

Section-VII (Conditions of Contract for Operation & Maintenance)

2.0 Administrative Provisions 1

3.0 Objectives of Contract 4

4.0 Commencement and Duration of O&M 5

5.0 Maintenance Personnel 5

6.0 Right to perform upon Contractor’s Default 5

7.0 Acceptance Tests in Completion of Maintenance Period 6

9.0 Force Majeure 6

14.0 Consumables and Utilities Services – Spare Parts & Stores 8

16.0 Financial Provision 10

17.0 Non-Compliance of Employment of Key Personnel 10

19.0 Taxes, Licenses, Permits and Fees 11

23.0 Handing over of the work 11

Section-VIII (Vendor List) 1

Sl. Particulars of Submitted BID document Reference: Whether Reference to

10 Bid Capacity As per 16.5 of ITB of Vol-I

11 List of Machinery & Form-E, Section-III- Vol-I

2 Methodology of the As per ITB 15.8, cover-I,

Government of Odisha “e” Procurement Notice. No.03/CCEDIP of 2023-24 (Online)

1 Name of Work Construction of Khairibhandan Barrage Project on river

2 Period of completion 30 calendar months including rainy season.

Assessed Available Bid capacity = (AN2 - B)